2015/2016 - Beaches Co-operative Playschool

BCP Policies and Procedures Manual

2015/2016

September 2015 975 Kingston Road Toronto, ON M4E 1T1 T. (416) 690 9935

1 Protocol ................................................................................................................................................. 8 1.1 Purpose of the Manual ................................................................................................................... 8 1.2 Distribution of the Manual ............................................................................................................. 8 1.3 Legislation and List of Acts ............................................................................................................. 8 2 Philosophy ............................................................................................................................................. 8 3 Organization .......................................................................................................................................... 8 3.1 Decision Making ............................................................................................................................. 9 3.2 Members’ Rights .......................................................................................................................... 10 3.3 Accountability of Parent Members .............................................................................................. 10 3.3.1 Confidentiality Agreement .................................................................................................... 10 3.4 General Meetings ......................................................................................................................... 10 3.4.1 Quorum ................................................................................................................................. 11 3.4.2 Election of New Executive Members ..................................................................................... 11 3.5 Executive, Committees, Fundraising/Outreach Events ................................................................ 11 3.5.1 Summary of Executive, Committee, Fundraising/Outreach Events ...................................... 11 3.6 Term of Office .............................................................................................................................. 11 3.7 Executive Responsibilities ............................................................................................................ 12 3.7.1 BCP President ........................................................................................................................ 12 3.7.2 BCP Vice President ................................................................................................................ 13 3.7.3 Treasurer -‐ Bookkeeper ......................................................................................................... 14 3.7.4 Registrar ................................................................................................................................ 15 3.7.5 Parent-‐Teacher Liaison Chair ................................................................................................. 16 3.7.6 Fundraising Chair ................................................................................................................... 17 3.7.7 Outreach Chair ...................................................................................................................... 18 3.7.8 Equipment & Playground Chair ............................................................................................. 19 3.7.9 Members at Large (2) ............................................................................................................ 20 3.7.10 Directors And Officers Indemnification

(September 2001) ............................................. 20

3.8 Committees Responsibilities ........................................................................................................ 21 3.8.1 Treasurer – Financial Planner ................................................................................................ 21 3.8.2 Secretary ............................................................................................................................... 21 3.8.3 Registrar – Tours and Orientation ......................................................................................... 21 3.8.4 Fundraising Co-‐coordinator ................................................................................................... 21

3.8.5 Fundraising Committee Member .......................................................................................... 21 3.8.6 Outreach Assistant -‐ Design .................................................................................................. 21 3.8.7 Outreach Assistant – Social Media ........................................................................................ 22 3.8.8 Outreach Assistant -‐ Events ................................................................................................... 22 3.8.9 Webmaster Duties: ................................................................................................................ 22 3.8.10 Laundry Committee (4 persons) .......................................................................................... 22 3.8.11 Equipment Assistant -‐ Shopping ......................................................................................... 22 3.8.12 Equipment Assistant -‐ Inventory ......................................................................................... 22 3.8.13 Class Social Co-‐coordinator (parent events)-‐ 3 persons/ 1 per class .................................. 22 3.8.14 Teacher Replacement Co-‐coordinator ................................................................................ 23 3.8.15 Duty Scheduler .................................................................................................................... 23 3.8.16 Playground Committee (3 persons/ 1 per class) ................................................................. 23 3.8.17 Toy washing Committee (4 persons/ 1 per week) .............................................................. 23 3.9 Fundraising/Outreach Events ....................................................................................................... 23 3.9.1 Kingston Rd Fall Fair Bake sale .............................................................................................. 23 3.9.2 Kingston Rd Christmas Parade .............................................................................................. 24 3.9.3 Christmas Poinsettia & Cook Dough Sales ............................................................................. 24 3.9.4 Santa Photos ......................................................................................................................... 24 3.9.5 Bowlathon ............................................................................................................................. 24 3.9.6 Beaches Easter Parade .......................................................................................................... 24 3.9.7 Easter bulb and cookie dough sale ........................................................................................ 24 3.9.8 Silent Auction or alternate event .......................................................................................... 24 3.9.9 BCP Family Picnic ................................................................................................................... 25 3.10 Past President Responsibilities .................................................................................................. 25 4 Registration & Enrollment ................................................................................................................... 25 4.1 Registration Process ..................................................................................................................... 25 4.2 Timing ........................................................................................................................................... 25 4.3 Waiting Lists ................................................................................................................................. 26 4.4 Enrolment Options ....................................................................................................................... 26 4.5 Contract ........................................................................................................................................ 26 4.5.1 Class Size & Teacher/Duty Parent Ratios .............................................................................. 27 4.5.2 Hours of Operation ................................................................................................................ 27

4.5.3 Late-‐Pickup Policy .................................................................................................................. 27 4.5.4 Fees ....................................................................................................................................... 27 4.5.5 Sick Policy .............................................................................................................................. 28 4.5.6 Twins ..................................................................................................................................... 28 4.5.7 Refunds ................................................................................................................................. 28 4.5.8 NSF and Late Fee Policy ......................................................................................................... 29 4.5.9 Withdrawal Policy ................................................................................................................. 29 4.5.10 Duty Day Participation ........................................................................................................ 29 4.5.11 Committee Work ................................................................................................................. 31 4.5.12 Fundraising and Outreach Work ......................................................................................... 31 4.5.13 General Meetings ................................................................................................................ 32 4.6 Program Statement ...................................................................................................................... 32 4.7 Policies .......................................................................................................................................... 33 4.7.1 Peanut & Other Known Anaphylactic Allergen-‐Free Environment ....................................... 33 4.7.2 Behaviour Management ........................................................................................................ 35 4.7.3 Child Abuse Policy (amended December 2008) .................................................................... 39 4.7.4 Serious Occurrences .............................................................................................................. 42 4.7.5 Playground Supervision ......................................................................................................... 46 4.7.6 Fire Drill Procedures .............................................................................................................. 47 4.7.7 Health and Sanitization Policies ............................................................................................ 47 4.8 Compliance ................................................................................................................................... 53 4.9 Little Learners -‐-‐ Duty Days & Snack ............................................................................................ 54 4.9.1 Duty Days .............................................................................................................................. 54 4.9.2 Big Achievers Duty -‐-‐ Butler ................................................................................................... 54 4.9.3 Teacher Replacement ............................................................................................................ 56 4.9.4 Snack ..................................................................................................................................... 57 5 Preparing Your Child for Playschool .................................................................................................... 57 5.1 Arrival At Playschool ..................................................................................................................... 58 5.2 Dismissal of Children at Playschool .............................................................................................. 58 5.2.1 Safe Pick-‐Up Program ............................................................................................................ 58 5.3 Clothing For Playschool ................................................................................................................ 58 5.4 Saying Goodbye ............................................................................................................................ 58

5.5 What To Expect Of Your Child At Playschool? .............................................................................. 59 5.5.1 Parental Responsibility re: Child’s Integration Into The Program ........................................ 59 6 Staffing ................................................................................................................................................ 59 6.1 Teacher’s Position ........................................................................................................................ 59 6.1.1 Supervising Teacher .............................................................................................................. 60 6.1.2 Assistant Teacher .................................................................................................................. 61 6.2 Recruitment and Hiring ................................................................................................................ 63 6.2.1 Procedure: ............................................................................................................................. 63 6.3 Staff – Relief ................................................................................................................................. 64 6.4 Probationary Period ..................................................................................................................... 65 6.5 Teacher Evaluations ..................................................................................................................... 65 6.6 Salary Administration ................................................................................................................... 66 6.7 Vacation/Holidays ........................................................................................................................ 67 6.7.1 Paid Holidays ......................................................................................................................... 67 6.7.2 Unpaid Leave ......................................................................................................................... 67 6.8 Leave of Absence .......................................................................................................................... 67 6.8.1 Maternity/Parental Leave ..................................................................................................... 67 6.8.2 Bereavement Leave ............................................................................................................... 67 6.8.3 Sick/Personal Leave ............................................................................................................... 67 6.8.4 Family Medical Leave ............................................................................................................ 68 6.8.5 Leave of Absences ................................................................................................................. 68 6.9 Lateness ........................................................................................................................................ 68 6.10 Termination of Employment ...................................................................................................... 69 6.11 Teacher’s Children ...................................................................................................................... 70 6.12 Conferences, Courses & Educational Advancement for Playschool Teachers ........................... 70 6.13 Association of Early Childhood Education .................................................................................. 70 6.14 Supervision of Volunteers and Placement Students .................................................................. 70 7 Financial .............................................................................................................................................. 71 7.1 Treasurer’s Responsibility ............................................................................................................ 71 7.2 Signing Powers ............................................................................................................................. 71 7.3 Tax Receipts ................................................................................................................................. 71 7.4 Financial Statements/Budget Preparation ................................................................................... 72

7.4.1 Financial Statements ............................................................................................................. 72 7.5 Auditor’s Report ........................................................................................................................... 72 7.6 Capital Expenditure ...................................................................................................................... 72 7.7 Teacher’s Spending Limited to Non Routine Items ...................................................................... 72 7.8 Assets ........................................................................................................................................... 72 7.8.1 Control and Identification ..................................................................................................... 72 7.8.2 Disposal of Assets .................................................................................................................. 72 7.9 Playschool Fees ............................................................................................................................ 73 7.10 Fundraising ................................................................................................................................. 73 7.11 Capital Surplus ........................................................................................................................... 73 7.12 Grants ......................................................................................................................................... 73 7.12.1 Provincial Wage Enhancement (PWE) ................................................................................. 73 8 Additional Policies and Procedures ...................................................................................................... 74 8.1 Executive Powers Under Special Circumstances .......................................................................... 74 8.2 Confidential Information .............................................................................................................. 75 8.3 Lock And Key Control ................................................................................................................... 75 8.4 Field Trip Policy ............................................................................................................................ 75 8.5 Walking Excursion – Immediate Community ............................................................................... 75 8.6 Storm Policy ................................................................................................................................ 76 8.7 Smoke Free Policy ....................................................................................................................... 76 8.8 Sun Safety and Smog/Heat Alert ............................................................................................... 76 8.8.1 Smog/Heat Alert .................................................................................................................. 76 8.8.2 Sun Safety ............................................................................................................................. 76 8.9 Switching Programs ...................................................................................................................... 77 8.10 BCP Telephone Use At The Playschool ....................................................................................... 77 8.11 BCP Phone and Email List Permission Policy .............................................................................. 77 8.12 Media Policy ............................................................................................................................... 77 8.13 Police Reference Check Policy (updated May 2010) .................................................................. 78 8.13.1 Policy: .................................................................................................................................. 78 8.13.2 Procedure: ........................................................................................................................... 78 8.14 Special Needs ............................................................................................................................. 80 8.15 Non-‐Discrimination Policy .......................................................................................................... 80

8.16 Drug Administration Policy ........................................................................................................ 81 8.17 Child Care and Early Years Act, 2014 – Procedure & implementation of new requirements .... 82 8.17.1 Standard First Aid ................................................................................................................ 82 9 Index .................................................................................................................................................... 84 9.1 BCP Playground Map .................................................................................................................... 84 9.2 BCP Fire Drill – Evacuation Map ................................................................................................... 85 9.3 Anaphylactic & Drug Administration Policy Forms ...................................................................... 86 9.3.1 Physician Information Form for Anaphylaxis ......................................................................... 86 9.3.2 Peanut and other known Anaphylactic Allergen-‐Free Environment Form ............................ 87 9.3.3 Medication Authorization Form with Administration Log ..................................................... 89 9.3.4 Medication Authorization Form – On-‐going Medication with Administration log ................ 91 9.4 Supervision of Children and Behaviour Management .................................................................. 93 9.5 BCP Supply Teacher Profile Review Sheet .................................................................................... 93

1 Protocol 1.1 Purpose of the Manual § §

To give direction to the executive and the members of the Playschool To facilitate smooth operation of the school

1.2 Distribution of the Manual § § § §

The master copy is to be kept by the Vice-‐President, who maintains and updates this manual. A copy of the complete manual is available at the school and is made available to all members of the playschool upon request Additional copies of the manual are to be kept by the President, Treasurer and Teacher-‐Parent Liaison A summarized copy of the manual can be found on our website www.beachescoopplayschool.ca

1.3 Legislation and List of Acts § §

Child Care and Early Years Act, 2014 http://www.ontario.ca/laws/statute/14c11 A copy of the Act can be located at the playschool

2 Philosophy The Beaches Co-‐Operative Playschool (BCP) was founded by community parents in 1978 with the first general meeting held in September of that year. It was established as a non-‐profit, community centered, half-‐day program that was to be a true parent co-‐operative. The primary purpose of the playschool is to provide a safe stimulating environment that respects the close parent/child bond. The milieu of the school offers children a wide variety of age-‐appropriate, stimulating opportunities with each child free to develop at their own pace. This is made possible with the varied and well-‐rounded program. It is a true parent co-‐operative with members forming the executive, serving on the committees and fundraising/outreach events, and performing the mandatory scheduled duties. The parents are responsible, through the Executive, for the supervision of the three teachers and the program planning, as well as maintaining a positive nurturing atmosphere, both in the playroom and amongst the membership. This parent involvement is also a means of keeping the playschool affordable to the community families. The playschool was basically formed and exists still, despite changes in times and membership to provide the children and their parents with a happy, warm environment in which to grow and have fun.

3 Organization The Beaches Co-‐operative Playschool is organized so that all families serve, either on the Executive Committee or on a committee. We are governed by the laws of the Province of Ontario, under the Child Care and Early Years Act, 2014; and the Co-‐Operative Corporations Act. In addition we have developed a system of by-‐laws and policies, which ease the day-‐to-‐day operation of the co-‐op. From time to time these by-‐laws are revised to reflect the needs of the Playschool and its' ownership. This revision process

is initiated at the executive level and is voted upon by the membership at our general meetings when needed.

We are a co-‐operative that has an obligation to administer our corporation and to assist the teachers in running our Playschool. We have a responsibility towards our teachers and our fellow members to act professionally and to fulfill our responsibilities. The old adage however, still rings true: "The more you put in, the more you get out". We hope you will find your co-‐operative experience rich and fulfilling. To all new members and those returning members, a hearty welcome! It's your co-‐op now, so go for it!

3.1 Decision Making Many decisions regarding general policies are made by the President and Executive Committee. Refer to section 3.5.1 for Executive Committee member positions. General meetings of the members may be called as needed, whereas the Executive Committee meetings should take place a minimum of every other month or as need dictates to meet their due diligence. Any staff or Parent Member may make a written submission on any matter pertaining to Beaches Co-‐ Operative Playschool at any time for consideration by and to receive a reply from the Board. Staff and Parent-‐Members are not required to wait for a scheduled meeting in order to bring issues to the Executive Committee attention. The President should ensure the needs of Beaches Co-‐Operative Playschool are being met while also finding methods that accommodate the Executive/Parent Members at that time. The following are, in general, the areas of responsibility of the Executive Committee. A. B. C. D. E. F. G. H. I. J.

Decisions concerning the philosophy of Beaches Co-‐Operative Playschool Periodic evaluations of the program Decisions concerning the hiring, disciplining and dismissal of staff Decisions concerning staff salaries and terms and conditions of employment Decisions concerning membership and fee structure Establishment and monitoring of the budget Management of revenue Decisions concerning operating procedures Policy development Resolution of conflict with staff or parent members which have not been resolved

3.2 Members’ Rights All members are welcome to attend executive meetings and to examine the books of account.

3.3 Accountability of Parent Members Membership in the Beaches Co-‐Operative Playschool involves responsibilities for each parent-‐member i.e. duty days, snack, space clean up, committee work, participation in and support of special events. These responsibilities are described in later sections of the manual. Consistent lack of responsibility on the part of any parent-‐member in meeting these obligations is to be reported by the teachers and/or parent-‐members to the Parent / Teacher representative. Parent-‐members understand that not participating may result in a termination of her / his family’s enrolment, following three written warnings from the Executive Committee. o o o

Not attending meetings Not doing duty Not doing committee work

3.3.1 Confidentiality Agreement Beaches Co-‐operative Playschool is obligated to inform employees, duty parents, volunteers, and Beaches Co-‐operative Playschool executive members of their responsibilities to protect any confidential information discussed with them during their period of involvement with the school. Parent members understand the confidential nature of information concerning children and their families, and the confidentiality of such information will be respected. Examples of confidential information include, but are not limited to information concerning parent or child medical status (medical safety, medical emergencies and allergy information released to Beaches Co-‐operative Playschool by a child’s parents are exempted), criminal reference check results, financial /payment/ subsidy information, family conflict, child assessments, development, etc. Parent members will exercise all reasonable care and caution in protecting printed or written confidential information from casual observation, unauthorized perusal or other such abuse. Members also understand that client information will be considered confidential and will not be released to any other agency without signed authorization by the parent(s).

3.4 General Meetings All families of the Beaches Co-‐Operative Playschool are voting members and hold one (1) vote per family. Therefore, each and every family has a say in the direction of the school. General meetings are mandatory. There are normally 3-‐4 general meetings held throughout the school year. During the meeting, new members are welcomed, an overview of the Centre is given, a review of accomplishments is given, approval of the audit or annual financial statement is done, next year’s

auditor is approved (if applicable), the new Executive Committee is elected, and any other issues that require a vote of the membership are addressed. 3.4.1 Quorum The President can waive quorum at general meetings. If quorum is waived, a vote can be taken only for business listed on the posted agenda. New business can be raised for discussion only. § 25% of the membership constitutes quorum and a majority vote prevails 3.4.2 Election of New Executive Members E-‐mails shall be sent to members prior to the April meeting asking for nominations and inviting them to the April/May general meeting so that they can run and/or vote for the executive for the following year.

3.5 Executive, Committees, Fundraising/Outreach Events 3.5.1 Summary of Executive, Committee, Fundraising/Outreach Events The following pages provide brief descriptions of the Executive Positions, Committees and Fundraising/Outreach Events. The summaries will assist you in determining where your personal talents may be best used. Executive Positions § § § § §

§ §

§

President Vice President Treasurer Registrar Parent-‐ Teacher Liaison Chair Outreach Chair Equipment & Playground Chair Fundraising Chair

Committees § § § § § § § § § § § § § §

Financial Planner Fundraising Registrar – Class Tours Secretary Class Social Outreach Laundry Playground Equipment Ass. – Shopping Equipment Ass. -‐ Inventory Duty Scheduler Webmaster Toy washing Teacher Replacement Coordinator

Fundraising/Outreach Events § § §

§ § § § § §

Kingston Rd Fall Fair Bake sale Kingston Rd Christmas Parade Christmas Poinsettia & Cookie Dough Sales Photos with Santa Bowlathon Beaches Easter Parade Easter bulb and cookie sale Silent Auction BCP Family Picnic

3.6 Term of Office All elected officials are to be elected annually and may hold the office for a maximum of two terms. All executive except registrar are to be elected in May of each year. Each term is to run for one year from July 1 to June 30. The registrar is to be elected each January. All executive members are to sit on the Executive Committee.

3.7 Executive Responsibilities 3.7.1

BCP President

Summary of the Position The president oversees the general running of the school and is the primary point of contact for external agencies.

Duties of the Position § § § § § § § § § § § § § § §

One duty day per month (if applicable) One fundraising/outreach event duty Chairs and calls all Executive and General Meetings throughout year Liaison between Playschool and Ministry of Education and Social Services Liaison between Playschool and Ministry of Health Liaison between Playschool and Landlord (Kingston Road United Church) Liaison between various Committee teams, where necessary Available when necessary, along with the rest of the executive, for discussion upon a particular committees need of assistance Assumes chair seat on Teacher Evaluation Committee Assumes chair seat in any Teacher Selection / Interview process Responsible for all necessary government records pertaining to Playschool necessary for licensing renewal (the exception being financial records and tax returns.) Responsible for composing ‘Welcome’ letters to members of the Playschool and compiling welcome packages Responsible for negotiating any lease renewals with Landlord Maintains up-‐to-‐date list of keyholders Assigns families to Committee and Fundraising/Outreach events

Competencies § § § § § § §

Ability to communicate effectively both orally and in writing with children, parents, and teachers Ability to maintain confidentiality of all information related to children, parents, and staff Solid Team Builder – getting the Executive on the same wavelength and creating a good working relationship Good at Delegating – there’s a lot to do; the only way to get it all done is through other people Comfortable with Process – from running meetings to information disbursement Strategic – able to lead and keep the Executive focused on the high priority issues Firm – knowing how to take and keep control when members and stakeholders disrupt effective workings of the Executive

Anticipated Time Commitment § §

Average 10 hours/ week (does not include duty shifts, if applicable) Estimated additional 100 hours over the course of the year

3.7.2

BCP Vice President

Summary of the Position The Vice President is responsible for maintaining all current and new policies and forms for the playschool and preparing all grant proposals for additional fundraising initiatives. In addition, the VP aids the President where necessary, and assumes the role of President during his/her absence.

Duties of the Position § § § § § § § § § § § § §

One duty day per month (if applicable) One fundraising/outreach event duty Aids the President where necessary Second signatory on the bank account Assumes the role of President during his/her absence Reviews and maintains existing policies contained in BCP Manual, Exec Manuals and Parent Handbook Reviews and maintains existing forms used in BCP operations Prepares and presents new policies and revisions of existing policies for executive and general membership approval Responsible for distribution of BCP manual Assumes the role of chairperson for the special focus of the year (i.e. new playground; program expansion) Responsible for seeking out corporate funding and grant proposal writing Retains receipts of all purchases for the Treasurer Attend all exec and general meetings

Competencies § §

Strong written communication skills required for maintaining and reviewing policies, in addition to, writing grant proposals for funding Ability to maintain confidentiality of all information related to children, parents, and staff

Anticipated Time Commitment §

Average 5 hours/ week (does not include duty shifts, if applicable); estimated additional 20-‐30 hours per Grant over the course of the year

3.7.3

Treasurer -‐ Bookkeeper

Summary of the Position The Bookkeeper is responsible for the day-‐ to-‐day financial transactions of the playschool. Works closely with the Treasurer-‐Financial Planner


One duty day per month (if applicable) One fundraising/outreach event duty Collects all cheques for playschool (avg 40 cheques/month) Responsible for depositing all funds and banking transactions Responsible for dispersing funds, such as salaries, tax payments, fee changes etc. Responsible for issuing yearly tax receipts to families Maintains accurate accounting records, i.e. bank, audit, salaries, benefits, taxes, receipts Obtains adequate workers’ compensation (if applicable) Obtains adequate property and liability insurance Meets and provides all necessary bookkeeping for Financial Planner Co-‐signs playschool related documents as required with the President Attends all exec and general meetings Signatory on bank accounts

Competencies § § §

Computer required with Excel Software or willingness to learn Knowledge or willingness to learn QuickBooks Ability to maintain confidentiality of all information related to children, parents, and staff

Anticipated Time Commitment § §

Average 10-‐15 hours/ month depending on efficiency (does not include duty shifts, if applicable) Given the high time commitment required by this role, the Treasurer may be eligible for a fee discount given at the discretion of the Executive Committee

3.7.4

Registrar

Summary of the Position The Registrar is responsible for all inquiries in connection to the Playschool policy and programming. Manages all class enrolment and registration.

Duties of the Position § § § § § § § § § § § § § § § §

One duty day per month (if applicable) One fundraising/outreach event duty Responsible for all inquiries pertaining to school policies and programming via email, phone or in person Responsible for input of all completed registration and membership forms Organizes Open House and Registration for returning families and new families Conducts tours of Playschool for prospective families, along with the Tour and Orientation Coordinator Distributes Orientation Material Assists Members in selection of appropriate committees Responsible for Criminal Reference Checks Responsible to obtain Human Rights Training/Certification Maintains files for minimum of 5 years for ministry inspection Posts allergies in kitchen and classroom Provides Teachers with a copy of ‘Teacher Information Sheet’ Provides Fundraising/Outreach Chairs with copy of Committee & Fundraising/Outreach selections Maintains Waitlist family list for playschool classes Attends all exec and general meetings

Competencies § § § §

Ability to maintain confidentiality of all information related to children, parents, and staff Detail oriented; data-‐entry skills Access to computer Interpersonal skills to conduct school tours


Average 10 hours/week (does not include duty shifts, if applicable); additional 20-‐30 hours during summer/throughout year for registration of new families

3.7.5

Parent-‐Teacher Liaison Chair

Summary of the Position The Parent-‐Teacher Liaison is responsible for human resources, as it pertains to programming and staffing.

Duties of the Position § § § § § §

One duty day per month (if applicable) One fundraising/outreach event duty Meets with teachers as necessary Chairs the hiring committee of any teachers Attends all Exec and General meetings Responsible for employment/ human resources issues related to the Teachers, such as § Drafting, distributing and summarizing feedback to teachers and general membership § Managing Teacher Contracts § Managing employment standards/expectations such as sick time, time off, teacher continuous education, over-‐time etc. § Assists Teacher Replacement Coordinator if required

Competencies § § §

Ability to maintain confidentiality of all information related to children, parents, and staff Strong interpersonal skills Knowledge of programming; ideally certified Teacher or ECE


Average 2 hours/week (does not include duty shifts, if applicable); when hiring is required, additional 5-‐10 hours should be anticipated.

3.7.6

Fundraising Chair

Summary of the Position The Fundraising Chair is responsible for coordinating any fundraising efforts undertaken by the fundraising committee.


One duty day per month (if applicable) Chairs the Fundraising Committee, responsible for the various fundraising events scheduled throughout the year Annual review of fundraising techniques Maintains contact list for fundraising purposes and communication Evaluates successes and failures of fundraising activities, so that subsequent committees are aware of what has been tried, what was successful and what was not Manages new and current fundraising events Calls and chairs all fundraising meetings (attendance is mandatory) Ensures all relevant committees are kept informed Attends all Exec and General meetings Ensures every donor receives a letter of thanks and acknowledgement Works in conjunction with other committee leads Communicates fundraising initiatives via email to membership as well as by coordinating in-‐class announcements with fundraising class reps Works closely with outreach chair to publicize events and promote school


Leadership role; able to manage multiple projects and personalities A people-‐person


Average 5 hours/week (does not include duty shifts, if applicable); minor fundraising events: 5-‐10 hours/event; Silent Auction: 30-‐40 hours throughout year (includes planning and execution); Photos with Santa: 15-‐20 hours

3.7.7

Outreach Chair

Summary of the Position The Outreach Chair is responsible for coordinating any marketing and publicity efforts deemed necessary by the membership.

Duties of the Position § §

§ § § § § § § § § §

One duty day per month (if applicable) Responsible for all externally-‐focused marketing activities, specifically communicating/promoting relevant events/news/initiatives to the community. This includes email, newsletters, website, local newspaper, television and radio station, posters, brochures and business cards, etc. Works in conjunction with the other committee leads, specifically fundraising, to determine communication needs for events Manages and updates BCP facebook page Provides monthly content to the web manager for the website: www.beachescoopplayschool.ca Annual review of marketing techniques; determine which techniques work ‘well’ and look at new approaches to ‘selling’ the BCP programs Evaluate successes and failures of outreach activities, so that subsequent committees are aware of what has been tried, what was successful and what was not Manages new and current advertisements Chairs the Outreach Committee, responsible for the various outreach events scheduled throughout the year Calls and chairs all outreach meetings Ensures all relevant committees are kept informed Attends all Exec and General meetings


Leadership role; manage multiple tasks Strong interpersonal skills


Average 80-‐100 hours/year (does not include duty shifts, if applicable)

3.7.8

Equipment & Playground Chair

Summary of the Position Duties of the Position § § § § § § § § §

One duty day per month (if applicable) Overseas playground including Playground Committee Responsible for seasonal playground inspection Responsible for co-‐ordinating yearly inspection of playground with assistance from playground committee Orders and purchases required supplies and equipment; assisted by the Equipment Assistant – Shopping and/or Inventory Responsible for coordinating the maintenance such as repairs, gates, doors, signs, lights etc. Establishes and maintains a list of free materials obtainable through past and present members Conducts year-‐end inventory and provides proposed plan for upgrades in upcoming school year Retains receipts of all purchases for the Treasurer.

Competencies Anticipated Time Commitment §

Average 80-‐100 hours/ year (does not include duty shifts, if applicable)

3.7.9

Members at Large (2)

Summary of the Position § § § § §

In 2013 the general membership approved the addition of 2 voting executive positions which carry no responsibilities for day to day operations These positions should be filled by community members who DO NOT have children in the co-‐op The general membership should elect community volunteers to these positions who might bring expertise, perspective and time to the group These positions would be held for 2 years each, ideally with staggered election years Each member has a vote at both Executive and General meetings

Duties of the Position §

Attendance at Executive meetings is expected. Attendance at General meetings is optional

Competencies Anticipated Time Commitment §

Average 10 hours/year

3.7.10 Directors And Officers Indemnification

§

§

(September 2001)

To protect members of the executive committee, the playschool's insurance policy includes Directors and Officers liability insurance. In simple terms, this covers the effect of financial repercussions resulting from poor decisions made by the executive committee, and relieves any potential financial burden from the executive members personally. Our insurance requires the following clause in our policy. Every director and officer of the Beaches Cooperative Playschool, his/her heirs, executors and administrators, respectively, shall from time to time and at all times be indemnified and saved harmless out of the funds of the Playschool only from and against: all costs, charges and expenses whatsoever such director or officer sustains or incurs in or about any action, suit or proceeding that is brought, commenced or prosecuted against him/her for or in respect of any act, deed matter or thing whatsoever, made, done or permitted by him/her, in or about the execution of the duties of his/her office; all other costs, charges and expenses he/she sustains or incurs in or about or in relation to the affairs of the playschool; except such costs, charges and expenses as are occasioned by his/her own negligence or default, or failure to act honestly, and in good faith with a view to the best interests of the playschool.

3.8 Committees Responsibilities 3.8.1 Treasurer – Financial Planner § The Financial Planner is responsible for the forecasting, financial reports and yearly tax returns of the playschool § Works closely with the Treasurer, who does the bookkeeping § Prepares financial statements at fiscal year end § Prepares yearly tax returns § Provides financial planning for school § Ideally holds an accounting designation; knowledge of financial planning § Ability to maintain confidentiality of all information related to children, parents and staff § Anticipated time commitment an average 5 hours/ month (does not include duty shifts, if applicable) 3.8.2 § § § §

Records and publishes minutes of all general and executive meetings Posts latest copy of minutes at designated location within Playschool room Requests agenda items prior to meetings Anticipated time commitment: Average 20 hours/ year (does not include duty shifts, if applicable)

3.8.3 § § § §

Secretary

Registrar – Tours and Orientation

Meet with perspective families and provide tour of playschool Familiar with play-‐based learning; or willingness to learn Assist with any open house(s) and orientation days Anticipated Time Commitment: Average 50 hours/ year (does not include duty shifts, if applicable)

3.8.4 Fundraising Co-‐coordinator § Works as a part of the fundraising committee, reporting to Fundraising head § Takes initiative in organizing assigned fundraising events throughout the year § Active participant in organizing the Silent Auction § Anticipated Time Commitment: Average 60 hours/year (does not include duty shifts, if applicable) 3.8.5 Fundraising Committee Member § Works as a part of the fundraising committee, reporting to Fundraising head § Assists in organizing and running assigned fundraising initiatives throughout the year § Is active participant in organizing the Silent Auction § Anticipated Time Commitment: Average 60 hours/ year (does not include duty shifts, if applicable) 3.8.6 Outreach Assistant -‐ Design § Works as a part of the outreach committee, reporting to outreach head § Maintain consistent 'branding' look & design advertising materials § Anticipated Time Commitment: Average 20 hours/ year (does not include duty shifts, if applicable)

3.8.7 Outreach Assistant – Social Media § Works as a part of the outreach committee, reporting to outreach head § Anticipated Time Commitment: Average 20 hours/ year (does not include duty shifts, if applicable) § Facebook 3.8.8 Outreach Assistant -‐ Events § Works as a part of the outreach committee, reporting to outreach head § Takes leadership role in organizing assigned outreach initiatives throughout the year § Anticipated Time Commitment: Average 20 hours/ year (does not include duty shifts, if applicable) 3.8.9 Webmaster Duties: § Maintains and updates the playschool website as required www.beachescooperativeplayschool.ca § Anticipated Time Commitment: Average 5 hours/ month (does not include duty shifts, if applicable) 3.8.10 Laundry Committee (4 persons) § Responsible for washing and drying all art cloths, towels and hand towels used in school § Usually rotated on a weekly basis, with laundry done in member’s own home (generally 3-‐4 baskets of laundry per week) § Anticipated Time Commitment: Average 3-‐4 hours/ month (does not include duty shifts, if applicable) 3.8.11 Equipment Assistant -‐ Shopping • Assists Equipment & Playground Chair with monthly shopping/ordering of consumables required for playschool • Retains receipts of all purchases for the Treasurer • Anticipated Time Commitment: Average 3-‐5 hours/month (does not include duty shifts, if applicable) 3.8.12 • • • •

Equipment Assistant -‐ Inventory Assists Equipment & Playground Chair with performing annual inventory Assists Equipment & Playground Chair with sourcing major purchases Retains receipts of all purchases for the Treasurer Anticipated Time Commitment: Average 3-‐5 hours/month (does not include duty shifts, if applicable)

3.8.13 Class Social Co-‐coordinator (parent events)-‐ 3 persons/ 1 per class § Posts notices of upcoming events via monthly calendar § Organizes year end picnic § Works with teachers to plan in-‐class parties § Fosters a sense of community by providing parent meet up opportunities such as tea/ coffee dates etc. § Plans and organizes all adult social events, Father’s Day BBQ and Social Nights Out § Anticipated Time Commitment: Average 3-‐5 hours/ month (does not include duty shifts, if applicable);

3.8.14 Teacher Replacement Co-‐coordinator § Responsible for teacher replacement via Staffing Company or BCP Teacher replacement list § Manage and maintain a BCP Teacher Replacement list § Anticipated Time Commitment: Average 20 hours/ year (does not include duty shifts, if applicable) 3.8.15 Duty Scheduler § Responsible for the monthly duty schedule. This includes: - duty days scheduled for each member - reserve day scheduled for each member - snack day scheduled for each member § Responsible for tacking a blank duty form to the bulletin board (members will need sufficient time to select their days) § Reviews duty form and ensures participation by all members § Posts final duty schedule by the fourth week of the preceding month § Copies duty schedule for placement in envelope tacked to bulletin board and emailing schedule to the parent membership § Ensures members are aware of the necessity to note all switches/changes to the master duty schedule tacked to the bulletin board § Anticipated Time Commitment: Average 3 hours/ month (does not include duty shifts, if applicable) 3.8.16 Playground Committee (3 persons/ 1 per class) § Maintains playground, including weeding, raking wood chips, checking sandbox § Ensures playground is kept clear of snow in the winter § Assists Equipment & Playground Chair with yearly set-‐up of playground, i.e. laying down woodchips, putting sand in sandbox etc. § Responsible for performing seasonal inspection of playground § Assist Chair § Responsible for coordinating minor repairs of playground area and equipment with assistance from Playground & Equipment Chair § Anticipated Time Commitment: Average 20-‐30 hours/ year * mostly in summer (does not include duty shifts, if applicable) 3.8.17 Toy washing Committee (4 persons/ 1 per week) § Sanitizes toys on a weekly basis. § Anticipated Time Commitment: Average 3-‐4 hours/ month, possibly more in winter (does not include duty shifts, if applicable)

3.9 Fundraising/Outreach Events 3.9.1 Kingston Rd Fall Fair Bake sale § 3-‐4 parent members § Set-‐up and take down of table § Arrange and sell baked goods to be sold § Arrange for marketing material to hand out

§

Promote playschool to community

3.9.2 Kingston Rd Christmas Parade § Minimum 5 families to participate in yearly parade § Themed decorated strollers/wagons, parents and children, i.e. Reindeers § Arrange for candy canes to hand out (prohibited from handing out “literature”) § Promote playschool and fundraising initiatives such as Santa 3.9.3 Christmas Poinsettia & Cook Dough Sales § 1-‐2 parent members § Primary contact with poinsettia and cookie dough supplier § Create/hand out sell sheet to co-‐op membership § Collect sell sheets and monies from sales § Arrange for delivery of poinsettia & cookie dough sales to playschool § Arrange for distribution of poinsettia & cookie dough products to members 3.9.4 Santa Photos § 6-‐8 parent members § Set-‐up and take down of Christmas set, i.e. Christmas tree(s) and decorations, presents etc. § Arrange for photographer, Santa volunteer § Secure location (e.g. church library space or alternative location) in coordination with the President § Promote event § Manage flow of families § Arrange for marketing material to hand out § Promote playschool; fundraising initiatives such as poinsettia/cookie dough sales 3.9.5 Bowlathon § 2-‐3 parent members; in addition to, scheduled duty shift parents per class § Arrange and distribute Bowlathon sponsor sheet § Arrange for volunteer photographer § Arrange for bowling alley space 3.9.6 Beaches Easter Parade § Minimum 5 families to participate in yearly parade § Themed decorated strollers/wagons, parents and children, i.e. bunnies or ducks § Promote playschool; fundraising initiatives such as Open House, Silent Auction 3.9.7

Easter bulb and cookie dough sale

3.9.8 Silent Auction or alternate event § Minimum 15-‐20 volunteers § Determine theme and organize § Identify and collect donations § Identify sponsors

3.9.9

BCP Family Picnic a. 6-‐8 parents members b. Secure and organize location and date, i.e. permits, bad weather location etc. c. Prepare entertainment, such as, games, crafts, prizes etc d. Organize/prepare food e. Collect monies from parent members for food, prizes, crafts etc. and/or organize a sponsor for event f. Market to parent community

3.10 Past President Responsibilities § May be called on to advise the President § Entitled to attend Executive Meetings as a non-‐voting member

4 Registration & Enrollment 4.1 Registration Process The Registrar will notify the families in writing of their acceptance. People who wish to be on the waiting list must fill out a wait list application form. The Registrar manages this list on a first come first serve basis. Refer to section 4.3 for Waiting List process The registration process will take place in the early spring. It will consist of: § § §

Pre registration Month (March): for returning families to register for the following September. Registration Month (April): for new families to register for the following September. Package Return Day: for parents of registered children to return their completed forms, sign up for committees and choose duty days for September

4.2 Timing Little Learners: Tuesday/ Thursday, 9am – 11:30am Big Achievers: Monday/ Wednesday/ Friday, 9am – 12pm Kinder Prep: Mon-‐Friday/ Mon,Wed,Fri / Tues/Thurs, 1pm – 4pm The Registrar shall advise the executive, parents and the general public in reasonable time of the registration dates for the coming year. Tuesday/ Thursday Session Registration A sibling of a current student who will be graduating has first access to the T/TH Little Learner session when registered during spring Pre-‐Registration Week for the following September.

A sibling of a current or past child has second access to the T/TH or M/W/F session when registered during spring Pre-‐Registration Week for the following September. Monday/ Wednesday/ Friday Sessions Registration All current Little Learners have first access to the M/W/F session when registered during spring Pre-‐ Registration Week for the following September. The remaining spaces shall be filled by new families on a first come, first serve basis during Registration Week in the spring for the following September.

4.3 Waiting Lists The Registrar shall maintain two waiting lists, one for the current year and another for the upcoming school year. A waiting list for children who were unable to register during Pre-‐Registration or Registration Week, but are interested in filling any spot that becomes available for the following September. A waiting list for children who want to enroll in the current year should a space becomes available in mid-‐ year.

4.4 Enrolment Options

Program Information Registration to begin program in ______________(month) of ____________(year) Little Learners Tues/Thurs: 9:00-‐11:30am Fee: $250/month* Big Achievers Mon, Wed, Fri: 9:00-‐12:00pm Fee: $340/month* Kinder Prep Option 1 Mon-‐Fri: 1:00-‐4:00pm Fee: $600/month* Kinder Prep Option 2 Tues/ Thurs: 1:00-‐4:00pm Fee: $240/month* Kinder Prep Option 3 Mon/Wed/Fri: 1:00-‐4:00pm Fee: $360/month* *Fees reflect 2015/2016 school year

4.5 Contract This contract outlines the policies, duties, and responsibilities of a participant in this parent run co-‐op (BCP). The full co-‐operation of all members is vital to the smooth operation of our Playschool.

4.5.1 Class Size & Teacher/Duty Parent Ratios The minimum ratios will be strictly maintained as following: Class Little Learners Big Achievers Kinder Prep

Max Children in Class 15 24 24

Teacher/Duty Parent – Child Ratio 5:1 8:1 8:1

Minimum Duty Parents 3* N/A N/A

*where 2 parents are equivalent to 1 teacher; including Butler

4.5.2 Hours of Operation BCP hours are based on the 'school year' calendar. We are closed July and August. We observe all statutory holidays. The Big Achievers program runs Monday, Wednesday and Friday, 9:00 a.m. to 12pm. The Kinder Prep program runs Monday to Friday, 1:00 p.m. to 4:00 p.m. The Little Learner program runs Tuesday and Thursday, 9:00 a.m. to 11:30 a.m. 4.5.3

Late-‐Pickup Policy Tuesday, Thursday Monday, Wednesday, Friday Monday -‐ Friday

AM Class AM Class PM Class

Pick-‐Up Time: 11:30 a.m. Pick-‐Up Time: 12:00 p.m. Pick-‐Up Time: 4:00 p.m.

Children must be picked up within five minutes of the end of class. Failure to do so will result in a charge being levied based on the amount of time that the pick-‐up is late (in excess of the five-‐minute grace period). The charge will be levied at a rate of $1.00 per overtime minute. All monies will be collected by the Parent/Teacher Liaison representative and passed to the Teacher(s). 4.5.4 Fees The Beaches Co-‐Operative Playschool is a co-‐operative/non-‐profit Centre, so childcare fees are based on the actual cost of operation. These costs are reviewed annually and fees are set accordingly. In an effort to keep cost low, family parent members are asked to perform duty shifts and committee roles, as well as to volunteer for fundraising and outreach events. A non-‐refundable fee is to be paid with each application form submitted (annual co-‐op membership fee of $100). All fees and cheques must be received by the due date specified by the Registrar (or upon enrolment for late registrations). Registration is not confirmed until payment has been received. Membership (registration) fees are paid on a yearly basis. Families who enroll from January onwards are not required to pay registrations fees again in September if they return. There is a $15 administration charge for any returned N.S.F. cheques, and this charge is due upon notification. As our operational costs do not change, fees will not be refunded or pro-‐rated should your child be absent for any reason (including illness or vacations), or for statutory holidays.

BCP requires ten posted-‐dated cheques at the time scheduled for package return date. Cheques are dated August 1st through May 1st. This early collection of fees allows BCP to purchase necessary supplies for the beginning of the school year. 4.5.5 Sick Policy In the best interest of your child and the other children at the Beaches Co-‐Operative Playschool, he/she must be kept home when they exhibit any of the following symptoms: § § § §

severe runny nose or cough, wheezing or difficulty breathing, excessive lethargy an oral fever of 38°C (100.4°F) undetermined rash; your child must be seen by a physician to determine the nature of the rash before returning to the Centre vomiting, diarrhea or fever within the last 12 hours

Children must be symptom free for 24 hours before returning to the Centre. If a child appears to be ill upon arrival to the Centre, the Teachers reserve the right to send the child home. We strongly recommend that parents prepare and arrange for emergency back-‐up childcare in anticipation of these situations. If your child is not well enough to participate fully in the program, he/she is probably not well enough to be at school. If a child becomes ill during the day, the family or alternate adult will be contacted to pick up the child. We ask parents to keep staff informed of all communicable diseases and any other signs and symptoms of illness their children experience. This information may need to be reported to the Toronto Public Health Department. Refer to section 4.5.8 Sanitization and Health for more detailed procedures and policies. 4.5.6 Twins Parents of twins or multiple siblings in the same class at BCP will be required to perform the full number of duty days for each enrolled child. Subject to enrolment and, at the discretion of the board, the number of duty days may be reduced to full duty days less one. Only one registration fee and one committee position is required per family. 4.5.7 Refunds If you are planning to withdraw your child from Playschool, BCP will refund your fees within the following guidelines: §

§

Please notify BCP Registrar of your intent to withdraw your child one month in advance of your departure. Your fees will be refunded for the following month (and subsequent months) if notification of withdrawal is received no later than the last day of the previous month. Example -‐ Your cheque for March fees (post-‐dated February 1st) will be refunded if notice is received no later than January 31st. Notice by July 31st is necessary if not attending in September. Notice for either (A) or (B) must be in writing (e-‐mail) or by leaving a voice message with the Registrar.

§

No refund will be given for the months of May or June if notification is received after March 31st. The executive may review this refund policy on an individual basis under extenuating circumstances.

4.5.8 NSF and Late Fee Policy Any bank charges incurred from NSF cheques will be passed on to you. Any late payment or NSF cheque will incur a $15.00 penalty cost payable to BCP. If two consecutive cheques are returned from the bank, further payments must be made by cash, certified cheque or money order. Those with delinquent accounts of sixty days may be asked to remove their child from the program. 4.5.9 Withdrawal Policy Written notice must be given to the Registrar and President, should you wish to withdraw your child from the Playschool. See section 4.4.8 for Refund Policy 4.5.10 Duty Day Participation As members of BCP, parents with children enrolled in the Little Learners class are required to work as teacher's assistants during Playschool hours. We call these 'duty days'. Duty days begin at program start time and end at dismissal time. Sign up schedules are posted one month in advance. If you must bring a sibling with you on your duty day, please indicate this by placing an (s) beside your name on the schedule. In recognition that society has changed since the playschool began, we are now introducing some flexibility in regards to whom may do duty. Parents may designate one alternate caregiver to perform duty. This person is expected to commit to this arrangement on a regular basis, so that the children are able to develop familiarity with this person. Non parent caregivers are to follow the same guidelines and procedures for duty days as any other parent. If you cannot make your duty day, it is your responsibility to find a replacement willing to trade duty days with you. This person must be an authorized duty parent. Note, if another person covers your duty day then you ‘owe’ this person a duty day. Please do not call the ‘reserve’ position. Parents on the ‘reserve’ position must be available to serve as duty parent should the need arise and that this position is to be used for last, last, last minute changes only (illness in the family that morning). This ‘reserve’ position is the one we call in the event a teacher has called in sick. Approximately once every month you will be automatically scheduled to bring food for snack time. The number of children enrolled as well as the number of required duty parents will determine the number of duty days required per month per parent.

4.5.10.1 Duty Parent Documentation Requirements All individuals listed as Duty Parents will require: §

§ §

Duty Medical o a health assessment o completed immunization form o TB test Police Reference Check Each individual must also sign the Enrollment Agreement prior to the child commencing the program.

All volunteers/duty parents must have the above “clear” documentation in order to work/fulfill duty obligations. Parents wishing to remain with their children in the Big Achievers or Kinder Prep classes are welcome to do so, and will not be required to provide documentation. They will not be allowed to be left alone with any children and must be supervised by teachers at all times due to the lack of police reference check. See section 8.8 for detailed policy information of Requirements of all Staff/Volunteers in Additional Policies and Procedures for Requirements 4.5.10.2 Bringing Siblings to Class You may bring your enrolled child’s sibling with you to Playschool on duty days. You are responsible for the supervision of the sibling. Please ask a non-‐duty parent to help supervise the sibling when you are occupied with your duty or have to leave the room. Please keep your sibling with you at all times if you choose to remain at Playschool on a non-‐duty day. 4.5.10.3 Sibling Policy This Policy is based on two principles: § §

Siblings are welcome at Playschool. Mutual respect is given to member children and their siblings.

Siblings are welcome at Playschool on duty days or until the member child is ready to separate. However, it is important to know that our Operating License limits the Playschool to a maximum of 24 children at any one time (inclusive of class children and additional siblings). Class children and siblings belonging to duty parents will always be given priority to remain in the classroom. On rare occasions, non-‐duty parents with siblings may be asked to leave the classroom if we exceed the maximum number of children allowed. To integrate siblings successfully, the following guidelines are given:

§ § § §

§ § §

When signing up for duty, indicate with an “s” your intention to bring a sibling. Parents with siblings are not assigned the same duty day Try to arrive early enough on duty days to settle younger sibling You are responsible for the supervision of your sibling If you remain at Playschool on non-‐duty days until your member child has settled into the program, please keep your sibling with you. Your sibling is welcome to use art materials or small toys in the kitchen Please note: Siblings are not covered by our insurance policy. A waiver of responsibility must be signed before bringing a sibling to Playschool Up-‐to-‐date immunization is required of all siblings Friends of Playschool members or friends of siblings cannot be accommodated at Playschool

4.5.10.4 Waiver of Liability Re: Unregistered Children Unregistered children, whether siblings or otherwise, who are present at the Playschool premises are not protected by the insurance carried by Beaches Co-‐operative Playschool against injury, harm, loss of any kind that may occur for any reason on or about those premises during Playschool hours or otherwise. The Beaches Co-‐operative Playschool disclaims any and all responsibility and liability for any such injury, harm or loss that may occur to unregistered children. 4.5.10.5 Maternity Leave for BCP Members throughout school year BCP parents will receive up to four weeks maternity leave, where you will not need to sign up for duty days. The four weeks can be taken prior to the birth or after the baby is born, at the discretion of the parent. The duty scheduler must be informed a minimum of 4 weeks in advance otherwise it will be assumed that maternity leave will be taken after the birth of the baby. Maternity leave only applies during the school year, September to June. Committee position commitments are still required, however, where possible committees will make reasonable attempts to accommodate parents with newborns. Attendance at general meetings is mandatory: either parent or a grandparent can attend. 4.5.11 Committee Work As a co-‐operative Playschool we require all members to participate on a committee. There will be a sign-‐up sheet in the registration package and choice of committee will be on a first come first served basis. If you choose to participate on the executive committee, your first meeting will be held prior to the start of school, otherwise you will meet your committee at our orientation meeting. Late registering families will be assigned where needed. 4.5.12 Fundraising and Outreach Work As a non-‐profit playschool, we rely heavily on member fundraising/outreach initiatives to support our yearly operating costs. All members are required to participate in 2 to 3 a fundraising/outreach events of their choice throughout the year. If you cannot make your event, it is your responsibility to find a replacement willing to trade events with you. There will be a sign-‐up sheet in the registration package and choice of event will be on a first come first served basis. Late registering families will be assigned where needed.

4.5.13 General Meetings BCP is a parent run organization that is solely responsible to its membership. Volunteer members form an executive committee, which reports to the membership through four general meetings during the school year. Attendance at the general meetings is mandatory and dates are posted at the start of the school year. An orientation meeting is held during the first week of school and is also mandatory. Absence from any general meeting will require an extra duty day and / or a warning letter from the Executive Committee. Executive meetings are open to all members but attendance is not required.

4.6 Program Statement Our program is guided by the vision laid out in How Does Learning Happen: Ontario’s Pedagogy for the Early Years. We recognize that “learning and development happens within the context of relationships among children, families, educators, and their environments.” We believe that each child comes to us with a lot of potential, curiosity, and his or her unique strengths and needs. Our goal as educators is to provide the children with a variety of opportunities to explore and discover new concepts and ideas, and thus enhance their all-‐around development. We focus on creating a strong sense of belonging and community, fostering physical and mental well-‐being, encouraging our children to communicate and express themselves in a variety of ways, and helping them to stay engaged and focused. These are skills that will be the foundations for their success in school and beyond. Our curriculum is designed based on the ELECT framework, which has 6 main principles. Principle 1: Positive experiences in early childhood set the foundation for lifelong learning, behaviour, health and well-‐being. Principle 2: Partnerships with families and communities are essential. Principle 3: Respect for diversity, equity, and inclusion is vital. Principle 4: An intentional, planned program supports learning. Principle 5: Play and inquiry are learning approaches that capitalize on children’s natural curiosity and exuberance. Principle 6: Knowledgeable, responsive and reflective educators are essential. In our program, we also emphasize positive ways of dealing with difficult situations through the use of words (verbal messages) rather than acting out physically. We provide positive support to the children in their attempts to deal with their feelings and with difficult situations. They learn to play cooperatively through sharing toys, feelings and ideas with others. In turn, they learn how to respect each other and the materials within the Centre.

4.7 Policies These policies have been developed to maintain a happy and healthy atmosphere for our children. All members are required to review and comply with the following policies and procedures: § § § § § §

Behaviour Management Child Abuse Policy Serious Occurrences Playground Supervision Fire Drill Procedures Peanut & Other Known Anaphylactic Allergen-‐Free Environment

4.7.1

Peanut & Other Known Anaphylactic Allergen-‐Free Environment

4.7.1.1 Anaphylactic Policy (updated December 2008) Anaphylaxis is a serious allergic reaction and can be life threatening. The allergy may be related to food, insect stings, medicine, latex, exercise, etc. The anaphylaxis policy is intended to help support the needs of a child with a severe allergy and provide information on anaphylaxis and awareness to parents, staff, students, and visitors at the playschool. Each member of the Playschool will work to ensure that the risk of exposure to anaphylactic agents is minimized, and should be aware of which children are at risk and the procedures to follow should the child be exposed. Parents are not to bring in snacks or other foods which contain nut or nut products. In addition, foods brought in for snack time are not to be sliced or prepared or removed from packaging prior to arriving at the Playschool. This is to ensure all allergy safety is maintained. A Food Log is kept in the kitchen and is to be completed by the Butler on Duty in order to maintain a record of what is consumed by the children and where it was purchased. In addition, no food is to be consumed in the children’s play area apart from that which is distributed during snack time. Parents and staff should be trained annually by a physician or a trained member of staff on the procedures to be followed in the event of a child having an anaphylactic reaction. This training should normally take place in the first general meeting of the school year. A signed document stating that they have been made aware of these procedures must be included in the files of all staff, students, and parents. The Playschool will ensure that, upon enrollment of a child with a known anaphylactic allergy, an individual plan of action is developed, distributed among the members of the playschool, and included in their student file. As well, these plans of actions should be posted in a highly visible location within the playschool kitchen and play areas. These plans of action should be developed with input from the child’s parent or guardian which includes emergency procedures in respect to the child. The plan of action should include: § § § § §

a description of the child’s allergy monitoring and avoidance strategies signs and symptoms of an anaphylactic allergy action to be taken by staff in the event the child has a reaction parent/guardian consent that allows the staff to administer the allergy medication in the event the child has an anaphylactic reaction

§

emergency contact information

All employees, volunteers, and duty parents must review these procedures and be aware of them. Special medications such as Epinephrine should be kept in location where it is easily accessible to staff. These locations should be labeled and known to staff, students, and parents. 4.7.1.2 BCP’s anaphylactic procedure: On May 6, 2005, the Ontario Legislature passed Bill 3, hereinafter to be referred to as Sabrina’s Law (S.O. 2005, c. 7), which requires all school boards or school authorities to establish and maintain a policy in regards to anaphylactic allergies. This law is the result of a student who died after having an anaphylactic reaction to food served in her school (she was allergic to milk products, peanuts and soy). This law is to take effect January 1, 2006. 1) All teachers are required to take yearly courses in life-‐saving techniques, which are to include specific training in dealing with life-‐threatening allergies and the correct administration of Epi-‐pens when required. 2) All duty parents are required to read and sign off annually on the policy and procedures regarding anaphylaxis. 3) The teachers will ensure that every duty parent has read and understood the policy and procedures as well as received training by the parents of any child requiring an Epi-‐pen. 4) The playschool is to maintain a peanut and other identified anaphylaxis-‐causing allergen-‐free environment. Members must be made aware of this policy and sign their agreement to adhere to it upon enrolment. Refer to INDEX of this manual for our “Peanut and other known Anaphylactic Allergen-‐Free Environment Guidelines”. This is part of our member enrolment form and requires a signature of compliance. 5) Upon registration, members must inform the co-‐op of any known allergies. Refer to “Application for Enrolment”. The “Health Information” section requests information on allergies or other medical conditions. The separate “Medical Information Section” also requests disclosure of allergies and asks for permission to administer medicines, including epi-‐pens. 6) If a known anaphylactic allergy is present upon registration (or is discovered subsequently), the member must return a completed “Physician information Form for Anaphylaxis” (refer to the form contained within the addendum to this section).This is to provide information to the co-‐op in regards to the nature of the allergic reaction and recommended treatment in the event of exposure. 7) An individual plan will be drawn up for each member with an anaphylactic allergy. It is to include details for those in contact with the child of the type of allergy, monitoring and avoidance strategies, emergency procedures and the proper storage of required medication. This plan will be included within the member’s file. Copies of required prescriptions, physician’s instructions and an emergency contact list will also be maintained in the file. 8) All members will be sent a letter at the beginning of the term reiterating our guidelines for maintaining a peanut and other identified anaphylactic allergen-‐free environment. 9) If current members are identified with anaphylactic allergies, notification will be sent to all members outlining the particulars of this individual’s allergy. 10) Pictures and particulars of any members with anaphylactic allergies are to be posted prominently within the playschool. See Index for BCP supporting the Anaphylactic Policy. Link can be found in bullet #4 above.

4.7.2 Behaviour Management BCP encourages children to respect the rights and property of others and to develop self-‐respect. An important objective of the Playschool is to help children deal with social conflicts and self-‐expression in an appropriate manner. We stress the use of language and understanding the needs of others in resolving conflicts. Playschool teachers and parents will conduct their interpersonal relationships in a mature, co-‐operative manner, recognizing that we serve as role models. The conduct of parents will be monitored in an ongoing way by the teachers. Parents may be requested to sign off on their review. These reviews are to be kept in the parents' files. In the same way, the conduct of each teacher will be monitored by the other. 4.7.2.1 Behaviour Management Policy Statement In establishing behaviour limits, teachers and parents demonstrate their care and concern for each child and for the group as a whole. In general terms, behaviour limits are defined as actions in which a child hurts him/herself or other children or displays repetitive disturbing behaviour. When a child misbehaves, a teacher or a duty parent will offer redirection in a firm but friendly manner to help the child reach acceptable alternatives. Parents are encouraged to seek assistance from a teacher when a parent is uncomfortable with a situation. Playschool teachers and parents will accept the child's need to assert him/herself by feeding back emotions and exhibiting empathy. As detailed in section 4.6.4 Child Abuse Policy, children will never be isolated without supervision, confined or deprived of their food, shelter, bedding or clothing (Day Nurseries Act (DNA) 45:1: c; pg. 28). Exits are not to be locked for the purpose of confining a child nor is a locked room to be used for the purpose of confining a child. At no time will a teacher use physical force, language or tone of voice that could lower a child's self esteem or deprive a child of a basic need in order to discipline. Through the use of consequences rather than punishment, a child is helped to understand that it is the action, not he or she that is unacceptable. Teachers and parents will provide ample opportunities for children to hear positive comments and shall refrain from giving too much attention to negative behaviour. In this way, children will be encouraged to develop appropriate play skills and a positive self-‐ image. As detailed in section 6.31 Child Abuse Policy, at no time will any teacher use deliberate, harsh or degrading measures that could humiliate a child or undermine a child's self respect. This includes ridiculing, name calling or shouting at the child. (DNA 45:1:b; pg. 28). At no time will any teacher or duty parent use corporal punishment against a child. This includes unnecessary rough handling as well as hitting, slapping or spanking. (DNA 45:1:a; pg. 28). 4.7.2.2 Distribution and Review of Policy Procedures Behaviour management policies and procedures are reviewed with the Playschool teachers annually and distributed to members of the Playschool as part of the registration package. All members are expected to be familiar with these policies and procedures and raise any questions or concerns with the Executive. In addition, each teacher will sign to the fact that he or she understands the Behaviour Management Policies and procedures and the implications of their contravention.

4.7.2.3 Contravention of Disciplinary Practices by Playschool Staff or Parents If a teacher or parent has reason to believe that the policies and procedures have been contravened by a fellow teacher or parent, it will be their responsibility to bring the matter to the attention of the President of the Playschool at the earliest opportunity. In turn, it will be the responsibility of the President, in consultation with the Executive, to carry out the procedures outlined in Section 2.4 on behalf of the Playschool. Where physical abuse has been used or where there is suspicion of abuse by a staff or parent at the playschool, the person who witnessed the abuse is to report the allegation to child welfare authorities immediately and the ministry as advised as per serious occurrence reporting procedures. See the sections 6.23a: Serious Occurrence Procedure, and 6.23b: Enhanced Serious Occurrence Procedure for further procedures and 6.31 Child Abuse Policy for contact information of Child Welfare Authorities. 4.7.2.4 Right of Appeal A teacher or parent accused of contravening the Behaviour Management Policies and Procedures will have the right to appeal their case to the Executive of the Playschool at a special meeting advertised to the full Playschool membership. All members are welcome to attend meetings of the Executive and the President will ensure full notification of a special meeting devoted to consideration of an appeal. The Executive considers the appeal and opinions offered by non-‐executive members in attendance in making its final decision. Alternatively, and at the discretion of the President, an Appeals Committee may be struck consisting of the Vice-‐President and two non-‐executive members of the Playschool. The Appeals Committee will consider the appeal and make its report to the President. The decision of the Appeals Committee will be the decision of the Playschool. 4.7.2.5 Behaviour Management Procedures 4.7.2.5.1 General Procedures When a child steps beyond the limits of acceptable behaviour, a Playschool teacher or duty parent will offer redirection in a firm but friendly manner in order to help the child reach acceptable alternatives. BCP teachers and parents will be thoroughly familiar with alternatives to punitive measures such as: § § § § § § § § § §

Anticipate conflict Give gentle reminders Distract to a positive role model Inject humour Offer choices Redirect to an alternate activity and/or situation Present logical consequences Give praise and compliments for positive behaviour Offer encouragement Lots of hugs and caring!

If a child continues to exhibit negative behaviour, a teacher will follow and document results of the steps listed below: § § § §

§

Document the behaviour over a period of at least a week Meet with other teacher(s) to discuss situation and obtain other observations Assess possibility of the Playschool structure/program as a cause of negative behaviour Meet with parents to determine if any changes are occurring at home that could explain negative behaviour and to inform parents of their child's difficulties at the Playschool with a view to solving the child's difficulties in a positive, supportive manner If necessary, obtain counseling assistance for the child and/or family through an appropriate referral

4.7.2.5.2 Guidelines for Reporting of Contravention of Disciplinary Practices Any teacher or parent wishing to report a contravention should do so immediately in accordance to guidelines set out in the Section 6.23 Serious Occurrence Procedures if the abuse or suspected abuse is physical. For less serious forms of complaints, the teacher or parent should outline their complaints in writing within seven days of the event and submit it to the President, Vice-‐President or Secretary, with a copy to the alleged offender. The written report should contain the following: § § § § § § §

Date and time of infraction Name of teacher/parent alleged to have committed the infraction Name of the child involved Name of any teacher/parent who may have witnessed the incident Description of exactly what took place Signature of the teacher/parent submitting the report Witness to signature

The accused teacher/parent shall within 24 hours of receipt of his or her copy of the report, submit a written account of their perception of events. Their report should be submitted to the President, Vice-‐ President or Secretary. No longer than seven days after the receipt of the first written report, a Disciplinary Committee shall be convened to determine whether disciplinary action should take place. The committee should be composed of at least one of the following: President, Vice-‐President, Secretary, and a minimum of any two of the balance of the Executive. Both written reports must be available at this meeting. The authors of the reports have the right to attend the meeting to present their story or answer any questions the committee may have. If a decision to implement disciplinary action is made then the appropriate action shall be determined as outlined in Section C following. If the infraction is not outlined in the Section C, the Committee shall have the right to determine the appropriate disciplinary action. 4.7.2.5.3 Contravention of Disciplinary Practices by Playschool and/or Parents The following actions will be taken by the President on behalf of the Playschool membership where infractions of the Playschool's behaviour management policies and/or procedures have been committed:

Verbal Abuse (taunting, shouting, belittling) First Offence: § Counseling by President § Memo on file Second Offence: § Signed statement from offending teacher/parent recognizing that he/she understands they are guilty of offence. The offender documents when and how improvement will be forthcoming. Third Offence: § With notification to Playschool membership, staff is dismissed by President or guilty parent(s) and their child(ren) are prohibited from membership in the Playschool. Physical Abuse: (hitting, slapping, spanking) / Confinement (locking-‐up) / Deprivation (food, clothing, basic needs) First Offence: § In addition to following Serious Occurrence Procedures, which includes the person who witnessed the abuse reporting the allegation to child welfare authorities immediately, the President suspends parent or teacher with written notification for one week (with pay, in the case of staff) while the Executive undertakes review. Such review may lead to reinstatement or dismissal. Where the abuse is suspected and not witnessed, the person having the suspicion must contact the appropriate Child Welfare Authority to consult, and follow recommendations of Child Welfare Authority regarding need to report. President reviews applicable sections of DNA. Second Offence: § In addition to following Serious Occurrence Procedures, the President dismisses staff member with notification to Playschool membership. In case of guilty parent, family membership is terminated at the Playschool. 4.7.2.5.4 Right of Appeal An accused teacher or parent has the right of appeal. An appeal will be made in writing to the President. It will be the decision of the President to consider the appeal at a special Executive meeting (open to membership) or to set up and Appeals Committee to consider the written appeal at a m eeting open to the full membership and render a final decision. 4.7.2.5.5 Disruptive Behaviour If a child exhibits behaviour which, in the opinion of a teacher, is disruptive and adversely affects the daily program, such teacher may request the parent representative to arrange a conference between the parent, teacher and parent representative, at which time the problem and possible solutions will be discussed. If such disruptive behaviour persists a teacher may request a second meeting, at which time a decision will be made as to whether it is appropriate for all concerned for the child to remain in the program.

A decision to remove a child from the program may be appealed by a parent to the executive of the Playschool. 4.7.2.6 Behaviour Management Monitoring Policy The operator will ensure that: As part of the interview process for staff/student volunteers, a comprehensive discussion of the centre’s behavior management policy is carried out to ensure compatibility with agency philosophy and legislative requirements Staff/students/volunteers are required to review the prohibited and permitted practices prior to having contact with the children. All staff will have knowledge of the consequences of any violation of the policy. § §

§ § §

The policy will be reviewed, signed, witnessed and dated at the time of orientation and annually thereafter; a record will be retained for at least two years Staff performance appraisals to include a specific section related to behavior management/child guidance practices to ensure that staff have a full understanding of practices appropriate for certain age groups It is staff/student/volunteer responsibility to report any incident to the supervisor. This will be discussed, documented and kept on file Supervisor will carry out both daily and scheduled observations Operator will ensure that regular monitoring is carried out and a tracking procedure is in place; a record will be kept on file for at least two (2) years

Please refer to Supervision of Children and Behaviour Management form found in Index 4.7.3

Child Abuse Policy (amended December 2008)

4.7.3.1 Summary of Legal Requirements for Reporting Suspicion of CHILD ABUSE There are laws in Ontario under the Child and Family Services Act, which tell us what must happen when a person suspects that a child may have been abused or is at risk for abuse. Below is a summary of these laws. People working with children are responsible for reporting suspicions of child abuse, NOT for proving whether or not child abuse has occurred. It is the responsibility of a Children's Aid Society to investigate, with police where necessary, and decide on the best plan for the child. Duty to Report § EVERY person in Ontario, including someone who works with children, MUST call a Children's Aid Society IMMEDIATELY to report suspicion that a child may have been abused or is at risk for abuse. § The person who suspects child abuse or a risk of child abuse may NOT ask anyone else to make the report to the Children's Aid Society, but must do so themselves. § If a person has more suspicions or information about a child, then a Children's Aid Society must be contacted again, even if other reports have been made previously. Definition of Abuse Generally, child abuse is divided into four types: NEGLECT, PHYSICAL ABUSE, SEXUAL ABUSE, and EMOTIONAL ABUSE.

a) Neglect: Neglect occurs when a parent/caregiver does not provide the basic emotional and physical needs of the child on an ongoing basis. Examples of neglect include not providing proper food, clothing, housing, supervision, safe surroundings, personal health care, medical and emotional care, and education. b) Physical Abuse: Physical abuse includes anything a parent/caregiver does that results in physical harm to the child. Physical abuse may happen if a child is punished harshly, even though the parent/caregiver may not have meant to hurt the child. Examples of physical abuse may include bruises, marks in the shape of objects or handprints, shaking, burns, human bite marks, fractures of the skull, arms, legs and ribs, female genital mutilation. c) Sexual Abuse: Sexual abuse occurs when a person uses power over a child and involves the child in any sexual act. The abuser is not just more powerful because physical strength, but also because of age, intelligence, control over the child, and the child's need to be taken care of by others. The offender gets the child to participate by using threats, bribes, lying and taking advantage of the child's trust. Sexual abuse includes involving the child in acts such as fondling (touching the child in a sexual way), getting the child to touch the adult inappropriately, oral sex, inserting fingers, penis or objects in the vagina or anus, exposing oneself, allowing a child to watch pornography, involving a child in pornography or prostitution. d) Emotional Abuse: A parent/caregiver who continually uses any of the following when interacting or disciplining a child is emotionally abusing the child: rejecting (I wish you were never born), criticizing (Why can't you do anything right?), insulting (I can't believe you could be so stupid), humiliating (embarrassing a child in front of other people), isolating (not allowing a child to play with friends), terrorizing (The police will come and take you away!), corrupting (Incessant swearing within child's hearing, getting the child to participate in unlawful activity), not responding emotionally, punishing a child for exploring the environment, allowing a child to witness violence in the home. 4.7.3.2 Procedures for Reporting Suspected Child Abuse Making the decision to report will be based on: § § §

observations of the child’s behaviour and other indicators of child abuse and family violence the child’s disclosure, whether purposeful or accidental; and/or other information available to the staff

A report to a Children’s Aid Society will include suspicions that a child has been abused and/or is at risk for abuse. If an individual is unsure whether or not to report suspicions of child abuse or family violence, consult with a Child’s Aid Society to discuss the situation with a worker and ask for guidance. No one else is in a legal position to decide if a report should be made. The person who suspects the abuse must call a society directly. Inform the teachers and/or a member of the executive only after you have spoken to someone at a Children’s Aid Society. For the safety of the child, do not speak to the parent/guardian of the child or other adults about your suspicions. All persons making a report of suspected child abuse to a Children’s Aid Society are protected against civil action, unless that person is proven to have acted maliciously or without reasonable grounds for the suspicion. In situations where the cause of a child’s injuries, or the nature of the child’s disclosure, or the behaviour observed is unclear, speak to a representative of a Child’s Aid Society for guidance as to how you should proceed. Upon deciding to report a case of suspected abuse, you must:

1. If you feel that the child is in immediate danger, contact the police (dial 911). 2. Contact one of the following Children’s Aid Societies: The following are the appropriate children’s welfare authorities that may be contacted: Children’s Aid Society 416 924 4646 Catholic Children’s Aid Society 416 395 1500 Jewish Family and Child Services 416 961 9344 Native Child and Family Services 416 969 8510 3. After a report has been made, the Children’s Aid worker will instruct you as to how you should proceed. Generally, person suspected of abuse will not be told by anyone about the suspicion, unless instructed by the Children’s Aid worker. The Supervising Teacher will most likely be consulted as to what action, if any, should be taken to protect the child. § § § §

4. The Supervising Teacher will notify a program advisor at the City of Toronto Children’s Services within 24 hours of the occurrence, and submit a Preliminary Inquiry Report to the City within 7 working days. 5. The Supervising Teacher will immediately notify the President of the Executive, who in consultation with the Supervising Teacher, Children’s Aid Society, and legal counsel will determine what action, if any, will be taken with respect to the suspected person. 6. The President will immediately contact the playschool’s insurance company when abuse by a staff member is suspected. 7. Once directed by the Children’s Aid Society, the Supervising Teacher and the President will meet with the suspected person to discuss any procedures for a change in duties, responsibilities, etc. The Supervising Teacher will follow up with a written confirmation of any decisions and the reason for such, a copy of which is to be given to the suspected person and a copy retained on file. During the Period of Time the Allegation is Under Investigation by Child Welfare Authorities In addition to following section 4.5.5 Serious Occurrence Procedures (unless directed otherwise by the Child Welfare services) the President will serve the parent or teacher written notification of suspension for one week (with pay, in the case of staff) while the Executive undertakes review. The President will ensure the person suspected of abuse (staff or volunteer) is notified that the suspension (during the review by the Executive) includes restriction from premises. If the President (in consultation with a children’s welfare authority, the Supervising Teacher, and legal counsel) deems additional action is needed during the period of review by the Executive, the President has the right to invoke additional precautions for the purpose of protecting the children and/or others. The review by the Executive will include: 1) an assessment of need for intervention/ discipline/ dismissal of the person suspected of abuse and 2) an assessment and plan for ensuring the child(ren)’s safety during the period of time the allegation is under investigation by child welfare authorities. The Executive will consult with the involved child welfare authority to ensure planning appropriately ensures children’s safety.

Some of the above information was excerpted from Information Packages provided by the Toronto Child Abuse Centre, 890 Yonge Street, 11th Floor, Toronto, ON, M4W 3P4. (416) 515-‐1100 Fax (416) 515-‐1227 www.tcac.on.ca. More information is available in the extended child abuse information package located at the playschool. 4.7.4 Serious Occurrences Purpose The purpose of the Serious Occurrence Policy is to ensure and promote the health, safety and welfare of the children at Beaches Co-‐operative Playschool (BCP). Policy Statement Serious occurrence reporting procedures provide an effective means of monitoring the appropriateness and quality of service and safety practices delivered by the BCP’s employees. This monitoring includes provision for the ongoing review of practices, procedures and training needs. Policy Application The policy applies to children enrolled in any of the BCP’s programs and is executed by BCP employees only. The playschool will ensure that the President, Supervisor or designated authority is available at all times and will determine when an incident requires Serious Occurrence Reporting. They will then report to the Ministry of Education and Childcare Quality Assurance through CCLS and will ensure that necessary actions occur. Definitions of Reportable Serious Occurrences The following are Serious Occurrences to be reported to the ministry, the Board and Child Welfare Authority (where appropriate): § Any death of a child while participating in a service § Any serious injury to a child which occurs while participating in BCP. This includes: o any injury to a child caused by BCP’s employees or program o a serious accidental injury to a child which occurs under the care of BCP o an injury to a child which is non-‐accidental including self-‐inflicted or unexplained and which requires treatment by a medical practitioner, including nurse or dentist. § Any alleged abuse or mistreatment of a child, which occurs while participating in a service § Any situation where a child is missing, in accordance with ministry requirements for applicable program sectors; otherwise where service provider considers matter to be serious. § Any disaster, such as fire on the premises where a service is provided § Any complaint concerning the operation, physical or safety standards of the services that is considered by the service provider to be of a serious nature § Any complaint made by or about a child, or any other serious occurrence concerning a child that is considered by the service provider to be of a serious nature. 4.7.4.1 Procedures for a Serious Occurrence: The procedures to deal with any of these serious occurrences are as follows:

4.7.4.1.1 Medical Emergencies § Call 911 and provide appropriate first aid attention until help arrives. Accompany child to hospital if required. The person having the knowledge of the occurrence or the Supervisor will accompany the child to the hospital (along with the child’s medical consent and medical information). § Notify playschool staff § Notify parents or child’s emergency contact(s) 4.7.4.1.2 Missing Persons § Conduct thorough search of playschool, church building and surrounding area § Notify police § Notify parents or child’s emergency contact(s) 4.7.4.1.3 Natural Disaster (Fire, Flood, Gas Leak) § Evacuate premises to “Ella Minnow”, 991 Kingston Road, following fire drill procedures § Call 911 § Take children to safety § Notify parents or emergency contact(s) 4.7.4.1.4 Fire Drill Procedures § See refer to section 4.6.6 for Fire Drill Procedures 4.7.4.1.5 Child Abuse § see Section 4.5.3 Child Abuse Policy for further details § EVERY person in Ontario, including someone who works with children, MUST call a Children's Aid Society IMMEDIATELY to report suspicion that a child may have been abused or is at risk for abuse. § The person who suspects child abuse or a risk of child abuse may NOT ask anyone else to make the report to the Children's Aid Society, but must do so themselves. § If a person has more suspicions or information about a child, then a Children's Aid Society must be contacted again, even if other reports have been made previously. Report serious occurrence to the Supervisor and have all persons with knowledge of the occurrence remain on the site until excused. The Serious Occurrence Initial Notification Report will be used and completed by the Supervisor or President prior to notifying the Ministry and includes the following information: § § § § § § § § §

Description of occurrence Client’s allegation (if applicable) Date, time, place where it occurred Reason for the occurrence (if known) People involved Action taken Current status Parties notified Further action recommended specific to the immediate situation and/or related potential underlying factors (e.g. review of particular internal policy/procedure, review of program plan for client, training for staff, modification to physical playroom, etc.)

4.7.4.2 Reporting Procedures The Supervisor or her designate will immediately conduct a Serious Occurrence Inquiry and follow the reporting procedures outlined below. § §

The Supervisor will report the serious occurrence to the President. In cases involving death, ensure the Coroner is notified immediately.

Within 24 hours of a serious occurrence the President and/or Supervisor must: § § § §

§

Report the serious occurrence online, on the Ministry of Education’s Child Care Licensing Systems (CCLS) Contact the City of Toronto Children’s Services Serious Occurrence line to report the serious occurrence and to confirm the online reporting on the CCLS is complete. Contact the President of the Executive Committee of the Centre. Contact the parent/guardian/advocate and where applicable, the person or agency who  placed the child, unless the person to be notified is alleged to have abused the child. (in situations where abuse by an employee is alleged, the Supervisor or Executive committee will review the possible suspension of the employee. The Ministry of Education, Toronto Central Region and the City of Toronto Children’s Services Serious Occurrence line will be notified of this review.) Post the notification that will be generated by the CCLS for parents/guardians. If the serious occurrence is an allegation of abuse or mistreatment, the generated notification will not be posted until child welfare services has completed an investigation and the Ministry of Education has had the opportunity to complete a follow up with BCP and appropriate parties. 

All reported information will be entered by the City of Toronto personnel on the Children’s services Information System (CSIS) and forwarded to the Ministry of Education Program Advisor (PA), the Ministry Compliance Manager, the City District Director and the City of Toronto Consultant for the Centre. 4.7.4.3 Follow Up Procedures If the serious occurrence involves a child needing transportation to a hospital for medical treatment, the employee having knowledge of the occurrence or the Supervisor will accompany the child (along with the child’s medical consent and medical information) to the hospital by taxi or ambulance. The employee or Supervisor will remain with the child until a parent/guardian arrives to hospital. Upon conclusion of the serious occurrence inquiry by the Supervisor, and if there is reason to suspect that a person has been abused (and/or is in need of protection, in the case of a child), the Supervisor will contact the Police and/or CAS to obtain direction. In the case of a child, it is the person who has reasonable grounds to suspect that a child is or may be in need of protection, who is legally obligated to make a report to the CAS. The PA will follow up with the Supervisor as required. If additional updates are available, the President and/or Supervisor will enter all updates on CCLS within 7 days of the initial report. Procedures for Enhanced Serious Occurrence Enhanced serious occurrence involves one of the following:

§ § § §

death of a child a child is missing and whereabouts are unknown media attention police conducting an investigation

As practiced with serious occurrence reporting, the President and/or Supervisor must ensure the following in instances of enhanced serious occurrences: § § §

the enhanced serious occurrence is reported online, on the Ministry of Education’s Child Care Licensing System (CCLS) within 3 hours the City of Toronto Children’s Services Serious Occurrence line is contacted to report the nature of the serious occurrence and to confirm the online reporting has been made through CCLS. The notification generated by the CCLS is posted for the parents/guardians on the licensing board.

All reported information will be entered by the City of Toronto personnel on the Children’s Services Information System (CSIS) and forwarded to the Ministry of Education Program Advisor (PA), the Ministry Compliance Manager, the City District Director and the City of Toronto Consultant for BCP. 4.7.4.4 Annual Summary Report An annual summary report is to be filed with the ministry, whether any occurrence has happened or not. Posting: Following notification of the ministry, a Serious Occurrence Notification Form completed by a teacher or designate will be posted on the licensing bulletin board of the playschool for 10 business days as per the Ministry guidelines Aug 23, 2011 memorandum. The exception is the case of allegations of abuse or unverified complaints, which will be posted at the completion of follow up/ investigation. For allegations of abuse, these will be posted when the following have been concluded: a) The CAS has concluded its investigation and the allegation is either verified or not verified: or b) CAS has determined that an investigation will not be conducted; and c) The Ministry has investigated any associated licensing non-‐compliances Personal information and privacy will be protected on the form. No child or staff names, initials, age or birth date of child will be used. No age group identifiers are to be used. 4.7.4.5 Staff and Duty Parent Education: The Serious Occurrence Policy is reviewed annually by staff and participating members of the co-‐ operative who do duty days. The staff and parents will sign off annually after reviewing the policy.

4.7.5

Playground Supervision

BCP Summary of Playground Policy (Incorporated February 2002) A copy of the unabridged version of the BCP playground supervision policy is available for reference at the playschool and all parents are responsible for reading it. This summary is included in your registration package and your signature of compliance is required for playschool files. 4.7.5.1

Staff Ratios Must Be Maintained In the Playground. The minimum ratios will be strictly maintained as follows: § § §

Little Learners -‐ Ratio 5:1 = 2 teachers and a minimum of 2* parents (15 children maximum) Big Achievers -‐ Ratio 8:1 = 3 teachers (20 children maximum ) Kinder Prep -‐ Ratio 8:1 = 2 teachers (18 children maximum) *where 2 parents are equivalent to 1 teacher

Once on the playground, duty parents and teachers are responsible for supervising a section of the playground as per the playground map. See index for Playground Map in section 9.1 § § §

Climber parent supervises slide area of climber Float parent supervises bell area and rock climber For the duration of outdoor play, Teacher #1 will remain near the gas pipes to ensure child safety due to collision hazard. In the event Teacher #1 becomes unavailable to supervise this area, she will ensure another responsible teacher/ parent volunteer oversees this area in her absence. This increased staff supervision will remain in place until the action plan that addresses the collision hazard has been implemented (see below).

4.7.5.1.1 Rules: § Slide feet first down the slide, one child at a time on each slide. § Bouncy balls are to be used only on the surrounding gravel and grass. § No toys on the climber § No throwing rocks, wood chips, sand, toys, etc. § No climbing on the fence § Both gates are to be closed (except for entries or exits) Siblings are not the responsibility of the playschool staff and are the sole responsibility of the parent. If you are on duty and must bring another child, you must look after that child. Another duty parent and/or teacher may not assume responsibility of that child. 4.7.5.1.2 Playground Action Plan Regarding Gas Pipes A soft protective covering has been applied to the pipes. The teacher who is stationed by the exit will continue to provide extra supervision to the pipes during outside play to reduce the risk of colliding with this softer, covered structure. 4.7.5.1.3 Playground Maintenance and Safety Policy The playground will be inspected on a daily, monthly, and seasonal basis to ensure that it is safe for use. The teachers will conduct the daily and seasonal playground inspection. The Equipment & Playground Chair will conduct the Monthly and Annual Playground inspection. The yearly inspection will be conducted by a certified playground inspector prior to the commencement of the school year. The

playground committee, under the guidance of the Equipment & Playground Chair, will be responsible for the maintenance of the playground, as outlined in their job descriptions (Section 3.4) as well as completing any maintenance logs that are required. The teachers and Vice-‐President should be notified if any aspect of the playground is deemed unsafe. As well, the teachers will maintain an injury log should any child injure themselves during school hours. 4.7.6 Fire Drill Procedures 1) Teacher rings bell and heads to appropriate fire exit with attendance, first aid kit and emergency information 2) Float/Easel duty parents immediately proceed to exit, holding door for children 3) Other duty parents usher children swiftly and calmly to exit and assist taking children outside (Do not stop to dress children) 4) Outside, teacher takes attendance. Only playschool registrants will be called. Siblings are the sole responsibility of the parent 5) Second teacher searches bathroom, kitchen, closet and playroom (under all tables and piano) and ensures all doors are shut before leaving 6) Evacuation site is at “Ella Minnow” located at 991 Kingston Rd. 7) Upon Evacuation, 911 will be called 8) Staff member initiating the fire drill will write-‐up the appropriate report 9) During fire drill, all persons must exit the building – regardless of their situation See Index for BCP Evacuation Map 4.7.7 Health and Sanitization Policies The BCP complies with policies and procedures set forth and approved by the Child Care and Early Years Act, 2014. 4.7.7.1 Sanitizing Procedures 4.7.7.1.1 Hand washing Ensure hands are washed after use of paints and craft materials. Prior to snack, wash hands with warm water and soap for ten seconds. Dry hands with either Playschool towels or disposable paper towels. 4.7.7.1.2 Toy Washing Toys are continuously washed on a rotating basis. Each toy is washed approximately every 3 weeks. Toys are washed in the three-‐sink system (Sink 1 -‐ warm soapy water wash; Sink 2-‐ hot water rinse; Sink 3 -‐ hot water with capful of bleach rinse). All toys are air-‐dried. 4.7.7.1.3 General Premises Cleaning Our BCP cleaner cleans and washes floors, shelves, and all surfaces once a week. Tables are washed daily with each class. General messes or spills are cleaned as needed. When in use, the water table is filled and emptied for each class. 4.7.7.1.4 Diapering Diapering of all children/siblings must take place in the designated diaper changing areas. Lay paper down under each child and dispose of when finished or spray surface with germicide when finished. Soiled disposable diapers must be kept outside and removed by the child’s parent. Ensure your hands are washed thoroughly afterward.

4.7.7.2 Health Guidelines The BCP does not administer medications of any form unless the Drug Administration Policy has been adhered to. (Please refer to Section 8.15 Drug Administration Policy ) In case of extreme emergency and upon instruction of the parent, an Epipen will be administered for fatal allergies. An extra Epipen per affected child is kept on site at all times in the Teachers' Cupboard. If your child has any of the following signs or symptoms, please keep him/her at home until treated or he/she is well: § § § § § §

Fever Sore Throat Body/Oral Rash Vomiting Diarrhea Runny Nose with Green Mucus

In a case where a child exhibits symptoms of illness such as complaining of feeling ill, fever, vomiting, diarrhea, rashes on the body or face, prolonged coughing, or coughing phlegm, or other symptoms, parents will be asked to keep their child home until the symptoms have disappeared. A child must be symptom free for a minimum of 24 hours before returning to playschool. A doctor's note may be required indicating that a child is free from illness, is not/ is no longer contagious and may return to school. 4.7.7.2.1

Communicable Diseases

4.7.7.2.1.1 Management of Communicable Diseases The Child Care and Early Years Act, 2014 requires teachers to check children for signs of illness upon entry into the Playschool. In the event that a teacher suspects a possible illness, parents may be required to take their child home and bring a signed doctor’s note confirming that the child is free from illness, is not/is no longer contagious, and may return to school. The decision to send a child home rests with the head teacher. In such case, the following steps are taken: § § § § § §

Staff should complete the BCP Health and Injury book to record illness. A sick child should be isolated in a quiet corner of the playroom. A teacher or duty parent must stay with the child to monitor sickness and provide comfort and security to the child. All items/areas that the sick child has come into contact with should be cleaned in 1:10 bleach solution. Ensure disposable gloves are worn. If applicable, water play should be suspended. Parents must inform the teachers if their child develops an infectious disease and has been at school recently. The Playschool depends on members to consider the health of other children at the school. Everyone is advised to keep his or her own winter belongings together on the coat hook (i.e. hats, mitts, etc. inside sleeve of snowsuit). Please bring any concerns to the teachers or the Parent Liaison, Committee Head.

4.7.7.2.1.2 Reporting of Communicable Diseases A notice should be clearly displayed at the playschool informing parents of any known incidence of a Communicable disease. The BCP Supervisor should contact the Communicable Diseases Surveillance Unit at (416) 392-‐7411 to report a disease according to the following guidelines:

Guidelines for Common Communicable Diseases -‐ Day Nursery Resources (per Public Health website Jan’15) To notify Toronto Public Health of a reportable diseases or outbreak: Call: 416-‐392-‐7411 Fax: 416-‐392-‐0047 For all other inquiries call 416-‐ 338-‐7600.

Reportable Diseases Disease

Signs & Symptoms

Chickenpox (Varicella-‐ Zoster virus)

Generalized, itchy rash: Crops of small red spots turn into fluid-‐filled blisters that crust as they resolve. Other systemic symptoms such as fever.

Norwalk (Norovirus)

Sudden onset of watery diarrhea, abdominal cramps and nausea. Symptoms last from 24 to 60 hours.

Measles Also known as Rubeola, Red Measles (Morbillivirus)

Mumps (Rubulavirus)

Pertussis Also known as Whooping Cough (Bordetella pertussis)

Rubella Also known as German Measles (Rubivirus)

High fever, cough, runny nose, red eyes for 2 to 4 days before rash starts. Rash begins on face as small red spots, which enlarge and clump together and spreads down body. Swollen and tender glands at the jaw line on one or both sides of the face. May include fever, malaise, headache, inflamed testes and respiratory symptoms (especially for children aged five and under.) Usually begins with runny nose and cough. Cough progressively becomes frequent and severe and may result in a high-‐pitch whoop sound. Loss of breath or vomiting after coughing bouts may occur. May last 6 to 10 weeks. Characterized by a red rash, low-‐grade fever and swelling of the glands in the neck and behind the ears. Usually uncomplicated illness in children.

Transmission Airborne: Spreads easily from person-‐to-‐person through the air (coughing/sneezing). Contact: Direct contact with the fluid from the blisters or respiratory secretions. Contact: Direct contact with bodily fluids (contaminated hand to mouth). Indirect contact with contaminated food, water or other objects or surfaces contaminated with stool.

Infectious Period

Exclude?

1 to 2 days before the rash develops, until crusting of all lesions (usually 5 days).

No -‐ If child feels well enough to participate.

For duration of diarrhea.

Yes -‐24 hrs symptom free Or 48 hrs symptom free during an outbreak.

Airborne: Spread easily from person-‐to-‐person through the air (Highly contagious). Contact: Direct contact with respiratory secretions of an infected person.

3 to 5 days before onset of rash until 4 days after onset of rash.

Yes -‐ Until 4 days after beginning of rash and when the child is able to participate.

Droplet: From coughs and sneezes of an infected person to a distance of < 2 metres. Contact: Direct contact with the saliva / respiratory secretions of an infected person.

7 days before to 9 days after onset of swelling.

Yes -‐ Until 5 days after onset of parotid gland swelling.

Droplet: From coughs and sneezes of an infected person to a distance of < 2 meters.

Highly infectious in the early stages of runny nose and cough to 3 weeks after onset of whooping cough (paroxysms), if not treated. Or after 5 days of treatment.

Yes -‐ Until 5 days of appropriate antibiotics have been completed. If untreated, until 21 days after onset of cough.

Droplet: From coughs and sneezes of an infected person to a distance of < 2 meters. Contact: Direct contact with respiratory secretions of an infected person.

7 days before to 7 days after onset of rash.

Yes -‐For 7 days after onset of rash.

Nonreportable Critters Critters Head Lice Also known as Pediculosis capitis (Pediculus humanus capitis is the head louse) Pinworms Also known as Enterobius vermicularis (Enterobius vermicularis is a nematode or roundworm)

Scabies (Sarcoptes scabiei is a mite)

Disease

Common Cold (Rhinoviruses)

Hand, Foot & Mouth Disease (nonpolio enteroviruses)

Impetigo (Streptococcus pyogenes or Staphylococcus aureus)

Signs & Symptoms

Transmission

Infectious Period

Itchy scalp, nits (whitish-‐grey egg shells) attached to hair shafts, live lice.

Contact: Direct contact head-‐to-‐head (live lice). Indirect contact by sharing hats, hair brushes, headphones, etc.

While nits or lice are present.

No -‐ Children with head lice can attend school/day care and should be treated. Children should avoid close head-‐to-‐head contact.

Itching around the anus, disturbed sleep and irritability.

Contact: Direct contact from fingers contaminated from scratching. Indirect contact from contaminated bed linens, clothing, toys, etc.

Until treatment is completed.

No -‐ Re-‐infection from contaminated hands is common, therefore reinforce hand washing.

Red, very itchy rash which usually appears between fingers, on palms, underarms, wrists, soles, elbows, head and neck. Itchiness is usually worse at night.

Contact: Direct contact from person-‐to-‐person, prolonged, close and intimate skin-‐to-‐skin contact. Mites are almost invisible to the naked eye.

Until treated, usually after 1 or 2 courses of treatment, a week apart.

Yes -‐ Exclude until after 24 hours of the first treatment given.

Non-‐reportable Disease Infectious Transmission Period

Signs & Symptoms Runny nose, sneezing, sore throat, cough, fever, headache, decrease of appetite and lack of energy. Most colds last for 7 to 10 days.

Fever, loss of appetite, malaise, sore throat, small painful mouth ulcers and a rash (small red spots or blisters on hands, feet and in mouth) and headache. May last 7 to 10 days. Cluster of red bumps or fluid-‐filled blisters, which may ooze a clear fluid or become covered by an itchy honey-‐coloured crust. Usually appears around a child's mouth, nose or on exposed skin of the face or limbs.

Exclude?

Exclude?

Droplet: From cough and sneeze of an infected person to a distance of < 2 meters. Contact: Direct contact with respiratory secretions. Indirect contact with toys, other objects or surfaces contaminated with respiratory secretions.

Highest during the first 2 to 3 days of symptoms and until 7 to 10 days after onset of symptoms.


Contact: Direct contact with stool, saliva, nose and throat secretions or fluid from the blisters of an infected person. Indirect contact with contaminated toys, objects or surfaces.

For duration of illness and up to several weeks after onset of illness.


Contact: Direct contact with skin lesions. Indirect contact with contaminated bed linens or clothing.

From onset of rash until 1 day after start of treatment.

Yes -‐ Until 24 hours after treatment has been initiated. Lesions on exposed skin should be covered.

Disease

Fifth Disease Also known as "Slapped Cheek" erythema infectiosum (Parvovirus B19)

Conjunctivitis Also known as Pink Eye Bacterial ( nontypable Haemophilus influenzae and S. pneumoniae) Viral ( adenoviruses)

Ringworm (of the body) Also known as Tinea Corporis (various types of fungi)

Scarlet Fever (Streptococcus pyogenes)

Strep Throat (Streptococcus pyogenes)

Signs & Symptoms A very red rash on a child's cheeks (slapped face appearance). A red, lace-‐like rash develops on torso and arms, then over the rest of the body. Rash may itch occasionally. May have low-‐grade fever, malaise, or a mild cold before rash starts. Rash may last 1 to 3 weeks. Purulent: Pink or red eyeballs, white or yellow discharge, matted or red eyelids and eye pain. Usually caused by a bacterial infection. Non-‐Purulent: Pink or red eyeball, clear and watery discharge, mild or non pain. May be caused by virus or non-‐infectious condition.

Itchy, flaky ring-‐ shaped rash, on face, trunk, limbs, scalp, groin or feet.

Sore throat, fever, swollen tender neck glands with widespread bright red rash covering the entire body. Commonly seen on neck, chest, underarms, elbow, groin and inner thigh, tongue (strawberry tongue). Typically rash does not involve face, but there may be flushed checks. Rash feels like sandpaper. Sore throat, fever and swollen tender neck glands.

Transmission

Infectious Period

Contact: Direct contact with respiratory secretions.

Several days before the appearance of the rash. Not infectious once rash appears.


Contact: Direct contact with eye secretions. Droplet: From coughs and sneezes of an infected person to a distance of < 2 meters.

Bacterial: Infectious until 24 hours of appropriate antibiotic treatment. Viral: Infectious as long as there is eye discharge.

Yes -‐ Until assessed by their health care provider. For bacterial conjunctivitis exclude until 24 hours after appropriate antibiotics has started.

Contact: Direct contact (skin-‐to-‐skin). Indirect contact sharing combs, unwashed clothes, shower or pool surfaces and under fingernails from scratching. Can also be acquired from pets.

As long as rash is untreated or uncovered.

Yes -‐ Until the appropriate treatment has been started.

Contact: Direct contact with saliva. Droplet: From coughs and sneezes of an infected person to a distance of < 2 meters.

Until 24 hours after appropriate antibiotic treatment started. In untreated cases, 10 to 21 days.

Yes -‐ Until 24 hours after treatment has started and the child is able to participate in activities.

Until 24 hours after appropriate antibiotic treatment started.

YES – until appropriate treatment with antibiotics for at least 24 hours.

Exclude?

4.7.7.2.1.3 Outbreak Action Plan re Communicable Diseases If the number of ill children/staff (or children/staff are absent due to illness) exceeds normal expectations for a certain time period or class you may suspect an enteric “Outbreak”. The BCP Supervisor should: § § § § § §

§ § § § § §

Start a line list for children and staff as soon as an outbreak is suspected Isolate all sick children until they can be taken from the playschool (or send sick staff home) Notify parents or emergency contacts to pick up sick children as soon as possible Exclude sick children/staff until symptom free for 48 hour or time period specified by investigator Record sickness in the BCP Health & Injury book (including names, all symptoms and the date/time children/staff became ill) Contact the Toronto Public Health Regional Office to report the outbreak or contact the Communicable Diseases Surveillance Unit During Regular Business Hours (Monday to Friday 8:30 a.m. to 4:30 p.m.) at (416) 392-‐7411; after-‐hours call and ask for the CID/IC Manager On-‐Call at 311 Increase cleaning and disinfection of toys, equipment and surfaces. Ensure disinfectant is effective against Norovirus Enhance hand hygiene; washing hands using soap and running water or use a 70-‐90% alcohol-‐based hand sanitizer Suspend all sensory play for the duration of the outbreak, such as sand table or water play activities Post a notice at the playschool to advise parents of the situation Informed consent by parent(s) for any new admission, until outbreak is declared over Food may be a source of illness. Do not throw food away until TPH lets you know the food is no longer required. Do not serve leftovers from previous meals

4.8 Compliance There are a number of documents that the provincial government requires our Playschool members to complete. Failure to complete these documents could result in the loss of our license under the Ontario Day Nurseries Act. You must have these forms completed prior to the entry of your child into the program. Records required under section 48 must be retained for at least two years after the discharge of the child, and must include the following information: Child’s Records: § § § §

Emergency Information Immunization Information Application of Enrolment Anaphylaxis

Staff and Volunteers/Duty Parents: § § § § §

Playground Safety Policy Fire Safety Policy Behaviour Management Policy Criminal Reference Check Policy Staff Health Assessment Policy

4.9 Little Learners -‐-‐ Duty Days & Snack 4.9.1 Duty Days Duty days are applicable to all duty parents in the Little Learners class. Big Achievers and Kinder Prep has no duty parents. Each parent is an assistant to the teacher. Help the children when needed or asked. Rely on and try to learn from the teacher. Limit conversation with other adults to essentials so that your attention is on the children. If you're not on duty, please chat in the kitchen. Don't discuss the children in their presence. And finally, realize that all parents have feelings of inadequacy at times -‐ you will do just fine! This is one of the most important parts of your Playschool experience. A duty day calendar will be posted monthly. You may fill in the days that you prefer or wait to be assigned your days by the Duty Scheduler. If there are certain days of the week you cannot be on duty, let the Duty Scheduler know by noting on the monthly schedule posted. On your duty day, please be ready to begin program at start time. Let the teacher know you've arrived and choose an apron and a center. The aprons have explanations of your center’s duties in the front pocket. Ask the teacher if there is anything you need to do to prepare your center. Expect to stay until the program completion time. The Duty Schedule sign-‐up board also maintains a space for a 'RESERVE' position. The purpose of this position is to ensure legal staffing should a last-‐minute issue arise with either a scheduled duty parent or a teacher. If you know in advance that you won't be able to fulfill your duty day commitment, it is your responsibility to find a replacement -‐ phone lists of every member of the playschool are made available before school begins in September and are updated regularly. The reserve person is to be relied upon for emergencies only. The parent on reserve must be prepared to stay at the playschool should the need arise and must check with the teachers before leaving to ensure their assistance is not required. If the reserve person covers your duty day then you owe them a duty day. Below is a detailed description of the various duty positions: § § § §

Easel Butler Climber Reserve/Float

4.9.2 Big Achievers Duty -‐-‐ Butler Voluntary in exchange for fee discount • Provide snack • Must have full health check and TB docs.

Easel (Little Learners Only)

Butler (Little Learners and Big Achievers)

More accurate timing will be given by the teachers

A more accurate timing guideline will be given by the teachers

Set-Up Program Start Time • Check with teacher regarding sensory and easel activities and set-up as required (Butler assists with water and hand washing bucket) Free play • Put on aprons and roll up sleeves • Label child's work with name on front; group and date on back; hang to dry • Ensure sensory stays in table

• • • •

Tidy-Up Remove paint lids/replace with clean ones Put paint lids, empty containers, brushes, sensory toys in hand washing bucket and take to butler for washing Set up tables for snack: disinfect & wipe

Circle • Continue tidying as required. Washroom • Lead children to washroom as directed by teacher • Assist with washing/drying hands and toileting as required Snack (10:30-10:45) • Bring snack and juice after "Please and Thank You" song • Assist with spills and "seconds" Outside Gross Motor (11:00-12:00) • Help dress children for outdoors • Direct to supervising adult at door • Tidy snack tables; put back to original position; disinfect and wipe • Tidy remaining easel and sensory • Vacuum all rugs Dismissal (11:25-11:30) • Check with teacher to assure ratios are met before leaving Fire Drill • Swiftly and calmly usher children to appropriate exit and st assist 1 teacher in getting the children outside. Missing Person Search Plan Upon direction of Search Captain (teacher), easel duty parent conducts a thorough search of north stairwell to third floor and entire third floor of church. Conduct a thorough search of second floor - asking in church office if child has been seen. After thorough search of entire church, report back to Search Captain.

Butler cannot take children to the bathroom or change diapers. Set-Up Program Start Time • Run water for 5 minutes Free play, Tidy-Up, Circle And Washroom • Check with teachers re: toy washing • Help with art filing Snack Preparation • Check allergy sheet and ingredients to snack • Prepare snack by distributing small amount of same foods into blue bowls. • Juice cups on tray • Record snack in booklet above sink Clean-Up • Wash dishes; return items to fridge and cupboards • Wash craft containers, brushes, play-dough toys etc.; dry in separate rack from food dishes • File children’s artwork Snack (10:30-10:45 for LLs), (10:30-10:45 for BAs) • Help with individual serving of snack, spills and "seconds"

• • • •

Snack Clean Up Help collect cups and trays Check playroom for any other items needing washing 3-phase sink Tidy, sweep and mop kitchen

Fire Drill • Swiftly and calmly usher children to appropriate exit and st assist 1 teacher in getting the children outside. Missing Person Search Plan • Upon direction of the Search Captain (teacher), Butler then conducts a thorough search of south stairwell to third floor, and entire second floor of Church advising Church office staff en route. Report back to Search Captain.

Climber (Little Learners Only)

Reserve/Float (Arms Free)



Set-Up Program Start Time • Check with teachers to find out what gross motor activities are going to be used for the day.

Set-Up Program Start Time • Assist teacher with set-up as required. Help with water table on request.

Free Play • Monitor and interact with children • Have fun • Do not leave this area unattended.

Free Play • Assist with activities upon request • Float around the room - interacting with all children • Assist those children that need to use the washroom & help change diapers as needed.

Tidy up • Put gross motor activities away (i.e.: trampoline, cars, balls, etc.) • Help with toy tidy up, encourage children to assist Circle • Tidy room Washroom • Lead children to washroom as directed by teacher • Assist with washing/drying hands and toileting as needed • Direct children to snack table During Snack (10:30-10:45) • Clean children’s toilets and washroom • Assist in putting outerwear onto playroom floor for children to dress for outside.

• • •

• •

Outside Gross Motor Help dress children for outdoors Direct to supervising adult at door Be ready to supervise door after first teacher has taken group of children to playground (check to see how many children you may take - we follow set ratios) Escort your group to playground Supervise position according to playground map (see playground policy)

Dismissal (11:25-11:30) • Put away gross motor toys • Check with teacher for any misc. duties before leaving Fire Drill • When bell rings, head immediately to the grey door and hold it open for children when first teacher arrives. When children are out - follow to ramp.

Tidy Up • Assist where required • Help with toy tidy up - encourage children to help • Help easel to set up tables for snack Circle • Tidy room Washroom • Hold open the grey door and monitor children moving to and from the washroom. Snack (10:30-10:45) • Bring snack after "Please and Thank You" song • Assist with seconds and spills

• • • •

Outside Gross Motor Assist children with outerwear & direct to adult at door Check with teacher as to when you should go outside Help escort children to playground as needed Once outside, supervise a position assigned by teacher.

Dismissal (11:25-11:30) • Check with teacher to assure ratios are met before leaving Fire Drill • Swiftly and calmly usher children to appropriate exit and st assist 1 teacher in getting the children outside. Missing Persons Search Plan • Float duty parent stays in the Playschool and assists Search Captain (teacher) in engaging other children in appropriate activities.

Missing Person Search Plan • Upon direction of Search Captain (teacher), Climber parent exits by south exit and conducts thorough search of Church property north to Kingston Road and then proceeds south on Scarborough Road to Bracken and along Bracken to Kingswood. Report back to Search Captain.

4.9.3 Teacher Replacement In a teacher's absence, a parent (other than a regularly scheduled duty parent) will be used as a teacher replacement. A list of volunteers from each program will form a teacher replacement list. In an emergency (or last-‐minute teacher absence), the teacher

replacement position will be assumed by the parent on reserve. To maintain our teacher: child ratios specified under the Labour Relations Act, teacher replacement is a paid position. The parent called upon to act as a teacher replacement, will be paid no less than minimum wage for the 2 hour time period. 4.9.4 Snack Little Learners: Parents are strongly encouraged to join the children at the table during snack time. Snack is prepared in the Playschool kitchen. Nothing is to be sliced/cut or removed from packaging prior to arriving to Playschool. This is to ensure all allergy safety is maintained. Allergies and food preferences are posted -‐ it is very important that all staff be aware of which children have special requirements. § §

Fruit/vegetables only. No dairy or protein products allowed Foods of chokable sizes are to be avoided. In particular, carrots or similar hard raw vegetables, popcorn, grapes (unless cut in half). For Little Learners, apples must be peeled. Please use common sense. Cracker type snack is provided by the playschool. No juice or milk to be served, only water.

§ § Kinder Prep: The children in the Kinder Prep class are asked to supply their own snack in a lunchbox. In order to comply with our licensing regulations, we ask parents/caregivers to keep the following rules in mind when preparing snack: § Fruit and crackers preferred § No dairy § No popcorn § No nuts § No hard candy

5 Preparing Your Child for Playschool Hopefully you've had a chance to visit the school and familiarize your child with the set-‐up. Whether or not you've had the opportunity to visit, you can talk with your child about what to expect. Explain the approximate routine of the Playschool. Your child will be encouraged to do things independently and will have all the help needed. § § § § § § § §

On arrival, your child may remove outdoor clothing and hang it on her/his hook Welcome song on carpet Play indoors with toys, do a craft or a painting. Join the play-‐dough table. Other children will be playing too There are lots of toys. We all help put toys away when playtime is over Join a circle for stories, songs and games Go to the washroom and wash hands for snack Sit at a table for snack Play outside or inside with riding toys, etc.

Try to find and read to your child a book showing a child's first nursery or Playschool experiences Consult the children's librarian at your local library for recommendations Encourage your child at home to care for his/her own needs, such as dressing and undressing, toileting, etc.

§ §

5.1 Arrival At Playschool Try to arrive as close to the start time of the class as possible. Duty parents should aim to be at the playschool a few minutes before classes commence. If you do arrive early, please feel free to use the outside playground or to sit quietly, indoors, and read our books. Please do not play in the classroom until the class officially starts.

§ § §

5.2 Dismissal of Children at Playschool All children must be formally dismissed by a teacher of the Playschool. No parent or designate may remove his or her child from the Playschool until the teacher has signed out the child. 5.2.1 Safe Pick-‐Up Program Any person picking up a child(ren) from Beaches Co-‐operative Playschool classes, including those named in the Registration Package may need to show photo identification to the teacher and must be listed on Safe Pick Up Information section of the Registration form before any child will be released. Anyone not listed above will not be permitted to pick up my child from Beaches Co-‐operative Playschool classes. Any additions or deletions to the names in the Safe Pick Up Information section of the Registration Package, must be requested both verbally and in writing (signed and dated). The signator (parent/guardian) of said request must acknowledge that they have undertaken to inform other applicable parents/guardians of the child(ren), in addition to, any alternate pick-‐up people of this program.

5.3 Clothing For Playschool Fall and spring -‐ provide your child with jacket or sweater and shoes or boots so that she/he will be warm and dry for outdoor play. Remember to bring indoor shoes for your child to change into. Winter -‐ your child needs snow pants or suit, boots, mittens, hat or hood. Remember to bring indoor shoes for your child to change into. Bring identifiable bag with a change of clothing in case of water table or juice spills. All clothing must be marked with your child's name.

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5.4 Saying Goodbye Starting school is an exciting experience for a young child, but sometimes it can be a difficult one. Try and let the staff know how much support your child needs, as sometimes a child adapts more quickly if left on his/her own, while other children need to be in close physical contact with an adult. Here are a few points to remember: § §

Many children experience separation problems. Our school policy is that you may stay with your child until he/she feels comfortable with you leaving Please note, our operating license limits the Playschool to 24 children in the playroom (inclusive of class children and additional siblings). Class children and siblings belonging to duty parents will always be given priority. On occasion, non-‐duty parents with siblings may be asked to leave the classroom if we exceed the maximum number of children allowed

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§ §

§

When you feel you would like to leave your child, talk to the teachers about how to do it Pick your child up a little early the first few days at school. Sometimes she/he does fine until other parents arrive for their children. He/she might then begin to wonder whether he/she will be picked up Remember that it is normal for a child to go through an adjustment during so big a change in her/his life. Visible emotions are a part of this growth and a very good sign Give your child some extra time, personal and physical contact and love during the opening days of school. Allow the beginning days of school to be gentle and casual and non-‐threatening by not asking "What did you do at school today?" Do not be surprised if your child seems to be more demanding or aggressive the day you are at school. You may wonder if he/she is really getting anything out of school. But if the teacher and other parents tell you that she/he is a happy member of the Playschool community on the days that you are not there, believe them and don't worry

5.5 What To Expect Of Your Child At Playschool? Your child will grow in his/her own way and at his/her own pace in play experience: solitary play, watching others, parallel play and co-‐operative play are all normal patterns of play followed in that order by most children in the course of their development. Your child may show extremes of behaviour -‐ shyness, clinging, over-‐aggressiveness or excessive fatigue during first days. Try not to feel upset about his/her behaviour. You are probably not completely at ease at first either. The teachers will welcome your questions about your child. 5.5.1 Parental Responsibility re: Child’s Integration Into The Program It is the responsibility of the parent to see that the child adjusts happily to Playschool. When the child’s parent or teacher(s) deem it necessary; the parent shall make sure that he/she stays with the child to help him/her adjust to the Playschool situation.

6 Staffing 6.1 Teacher’s Position Job Description The Teacher is a registered Early Childhood Educator responsible for assisting in program development for all BCP classes. All teachers report to and support the school, as well as, an executive board made up of parent volunteers. All Teachers must maintain the following credentials: Refer to section 6.2 Recruitment and Hiring

6.1.1 Supervising Teacher Administrative Duties: § § § § § § § § § §

Take Attendance Practice fire drills, maintain record and understand record keeping Keep anecdotal report, post a notice of any communicable diseases and record all significant incidences in health and injury book Order and keep inventory of supplies and equipment Order new equipment in consultation with Equipment Head Maintain tidiness of same Encouraged to attend workshops and conferences to make up for P.A. Days Liaison with Church, e.g. Availability of Church, use of gym, bowling alley, etc. Open and close school on a daily basis In April the teachers shall submit a list of recommended purchases (supplies, equipment) and program suggestions (requiring funds) to the Executive and these recommendations shall be considered when the budget is being set for the following year. The teachers should also maintain a wish list throughout the year

Child Related Duties: § § § § § §

Maintain safety standard within school and know serious occurrence procedures Develop and maintain a nurturing relationship with each child Plan age appropriate program utilizing material and skill areas as available Encourage appropriate social skills Set up equipment each day -‐ indoor and outdoor, based on weekly curriculum, goals and themes Work with appropriate committees when needed, i.e. Party days and special events, child book needs with equipment, support with parent teacher liaison

Supervisory Duties: The supervisor of the Playschool will, according to the DNA-‐0804-‐03, 3(5), plan and direct the program of the day nursery, be in charge of the children, oversee the staff and be responsible to the operator (the Executive). §

§ § § § § §

Develop and maintain up-‐to-‐date records as required by relevant government and regulatory agencies, the Executive Committee and any organizations to which the nursery school belongs, e.g. PCPC and to provide copies of these records when requested by the Board Advising Executive of problems concerning duties, parents, children or Church affairs. To lead and help train other teachers To maintain time sheets for nursery school personnel and to remit these to the Treasurer To advise the Parent/Teacher Liaison of any concerns or problems that the staff have Record missed duties and /or snacks and turn into Duty Head Do verbal evaluations as necessary or at the request of the parents

Organizing, advising and supporting duty parents Inform Health and Welfare of any communicable diseases and Ministry of any serious occurrences Keep petty cash Maintain program folder, so that it is available to parent/teacher liaison committee Responsible for initiating proper procedure to a serious occurrence, i.e. Fire alarm, missing person, etc. Responsible for monthly test of fire alarms

§ § § § § §

6.1.2 Assistant Teacher Administrative Duties: § § § § § § § § § §

Take Attendance Practice fire drills, maintain record and understand record keeping Keep anecdotal report, post a notice of any communicable diseases and record all significant incidences in health and injury book Order and keep inventory of supplies and equipment Order new equipment in consultation with Equipment Head Maintain tidiness of same Attend workshops and conferences to make up for P.A. Days Liaison with Church, e.g. Availability of Church, use of gym, bowling alley, etc. Open and close school on a daily basis In April the teachers shall submit a list of recommended purchases (supplies, equipment) and program suggestions (requiring funds) to the Executive and these recommendations shall be considered when the budget is being set for the following year. The teachers should also maintain a wish list throughout the year

Child Related Duties: § § § § § §

Maintain safety standard within school and know serious occurrence procedures Develop and maintain a nurturing relationship with each child Plan age appropriate program utilizing material and skill areas as available Encourage appropriate social skills Set up equipment each day -‐ indoor and outdoor, based on weekly curriculum, goals and themes Work with appropriate committees when needed, i.e. Party days and special events, child book needs with equipment, support with parent teacher liaison

General Job Responsibilities and Duties § § §

Assist in planning programs for children ages 2 ½ years to 5 years old, under the direction of a Supervisor and in keeping with the philosophy of the school Program planning to include circle time, theme activities, rotation of toys, sensory bin preparation, craft/art activity, tactile/gross motor activity Set up equipment daily – indoor and outdoor, based on a weekly curriculum, goals and themes

§ § § § § § § § § § § § § § § § §

Interact with children to provide support and care; positively reinforce behavior and encourage interaction between children Maintain a nurturing relationship with each child Work with Supervisor, parents/volunteers, and support staff to promote BCP philosophy of learning Organize, advise and support duty parents Record daily attendance and sign out children to their guardians at the end of the day Provide health check for child upon their arrival to school and inform Health and Welfare if any communicable disease and the Ministry of any serious offense Record and manage incident reports and behavioural reports as required Supervise outdoor play Assist in monthly fire drills as per centre specification Provide Supervisor and Parent-‐Teacher Liaison Chair and/or Rep with observations and feedback to assist in student reports Assist in annual set-‐up and take-‐down of program Maintain BCP equipment Participate in General Meetings Participate in Open Houses and Registration Events Participate in twice-‐yearly program/performance review with Parent-‐Teacher Liaison Open and close school daily Mandatory Knowledge of the following BCP policies and procedures: o Peanut and other known Anaphylactic Allergen Free Environment o Behaviour Management Policy o Child Abuse Policy o Serious Occurrences Policy o Playground Supervision Policy o Supervision of Volunteers and Placement Students Policy o Fire Drill Procedures o Health & Sanitation Policy

6.2 Recruitment and Hiring § § § § §

Teachers hired shall have Early Childhood Education Certificate or equivalent Clear Medical note submitted from physician annually Clear TB Test submitted every 3 years Clear Criminal Reference Check submitted every 3 years Valid First Aid/CPR Certificate submitted every 3 years

6.2.1 Procedure: A hiring committee shall be struck consisting of the following: § § §

Parent teacher rep President or VP Supervising teacher

Other non-‐voting interested members may participate at the discretion of the established committee. Applicants shall be recruited by means of: § §

Various recruitment websites Member recommendations

Applicants should be asked to e-‐mail a resume with references to an appointed address, after which appropriate applicants shall be interviewed. When a shortlist of two or three teachers has been established, they shall be requested to come and assist for a morning for assessment by the committee. Refer to section 4.5.2.9 Behaviour Management Monitoring Policy regarding candidate Behaviour Management Knowledge and fit.

6.3 Staff – Relief Child Care and Early Years Act, 2014 states that there must be at least 2 (two) qualified program staff for all BCP programs. A qualified program staff is: § an ECE teacher, or § a teacher, or § a person otherwise approved by the Executive The Co-‐op shall maintain a list of volunteers/parents (4-‐5) who are willing to act as teacher substitutes on days when a teacher is not available due to illness. These volunteers will have met all duty parents’ qualifications. Please refer to volunteer requirements in section 4.4.10.1 Duty Day Participation, Duty Parent Documentation Requirements. This list is to be maintained by the Teacher Replacement Co-‐ ordinator. The parent called upon to act as a teacher replacement will be paid no less than minimum wage for the 2 hour time period. Where no parent teacher replacement can be found, the Teacher Replacement Coordinator has the authority to call a staffing agency for a supply teacher. Temp/Supply Teacher from Staffing Agency Procedure

1) Supply Teacher is contacted and arrives at school 1/2 hour prior to commencement of playschool, if first time temping at BCP 2) Teacher, Supervisor/ECE to review ECE/ECA credentials and note in the Supply Teacher Profile Review Sheet 3) Teacher, Supervisor/ECE to orient Supply Teacher with BCP school 4) Supply Teacher to be given a copy of the BCP Policy Manual to read and review. Acknowledgement and signoff of the below policies is required prior to work: a) Peanut and other known Anaphylactic Allergen Free Environment b) Behaviour Management Policy c) Child Abuse Policy d) Serious Occurrences Policy e) Playground Supervision Policy f) Supervision of Volunteers and Placement Students Policy g) Fire Drill Procedures h) Health & Sanitation Policy 5) Both Supply Teacher Profile Review Sheet and Signed Policy Acknowledgement form to be kept on file at the Playschool See Index for Supply Teacher Review Summary Sheet. This summary is to be used to track all supply teachers hired to ensure that the temp/supply teacher is familiar with BCP and its policies, in addition to, ensuring they meet all qualification required to work at BCP as an ECE/ECA.

6.4 Probationary Period A probationary period is necessary when a teacher enters the first contract of employment with the Beaches Co-‐operative Playschool. The probationary period is a period of three (3) months during which a teacher’s performance shall be evaluated. The Teacher Evaluation Committee shall undertake teacher evaluations according to the following schedule: §

§

At the end of the first (1st) month of the probationary period, the Teacher Evaluation Committee will assess the teacher’s performance based on comments from the parent members, and will communicate this assessment to the teacher. At the end of the third (3rd) month of the probationary period an evaluation of the teacher’s performance shall take place. The Teachers Evaluation Committee shall submit a written evaluation to the teacher and shall determine whether the teacher’s contract is to be continued or terminated.

6.5 Teacher Evaluations A Teacher Evaluation Committee shall be established annually for the purposes of evaluating teacher’s performance. The Teacher Evaluation Committee shall be composed as follows: §

The Chairperson, who shall be the President of the Co-‐Operative, or their designate; and the Chairperson of the Parent Teacher Liaison Program Committee with assistance from all on Personnel Liaison Committee.

The Teacher Evaluation Committee shall undertake teacher evaluations according to the following schedule: §

§

In the case of returning teachers, the Teacher Evaluation Committee shall carry out a mini-‐ evaluation of the teacher's performance in November of each year coinciding with a Program Evaluation undertaken by the entire membership. The results shall be communicated to the teacher by the Teacher Evaluation Committee. At year-‐end, formal teacher evaluation will be undertaken in March and completed by April 15th of each year. This evaluation will conclude by April 30th of each year with a letter from the Co-‐ operative to each teacher, indicating the Co-‐operatives intent with regard to contract renewal the following September. Contract negotiations regarding salary shall be concluded in June of each year.

During the course of each formal teacher evaluation, the Teacher Evaluation Committee shall undertake and incorporate the results of the following into the evaluation: §

§

The Chair and each member of the Committee shall independently observe each teacher throughout a complete program, using as the basis for observation evaluation criteria developed by the Co-‐ operative The Committee may appoint an evaluator to compile the results of the written evaluations

§ §

§

In light of major difficulties, an executive meeting may be called to discuss the teacher’s continued employment The Committee shall consult with an independent E.C.E. trained professional experienced in evaluation and supervision annually at mid-‐year. This evaluation will be under taken primarily for the purpose of furthering the teachers' professional development If members have suggestions they wish to bring forward concerning teachers' methods in the classroom, this must be done in writing to the Personnel Liaison Representative. Comments will then be discussed with the PL chair and/or the entire committee to seek a resolution

In addition, the Teacher evaluation procedure will include: § §

§ §

Program review to be done by teaching staff on an ongoing basis and discussed in an informal meeting with teachers and the President and /or Executive An evaluation of the program to be completed by the full membership by November, followed by a meeting with the teachers and the President and/or the Executive. A formal written synopsis is prepared by the President An end of the year commentary to be completed by the full membership by May 1st, reviewed with the teachers and documented by the President Refer to section 4.5.2.9 Behaviour Management Monitoring Policy regarding Teacher Behaviour Management Knowledge and adherence evaluation

These evaluations may be undertaken in conjunction with the teacher evaluations.

6.6 Salary Administration Salaries are determined each year by the Executive Committee, the President and the Treasurer in accordance with the budget. Annual Salary surveys issued by the Parent cooperative Preschool Corporation and/or the Association of Early Childhood Educators should be used as a guideline. Cost of living and merit increases should be determined in June of each year for the following September. When setting salaries, those involved are asked to bear in mind the importance of keeping Playschool affordable to families in our community. § § §

§

Cost of Living Increases Service Bonus Salaries will be increased in second and subsequent years by 1% of the current year’s salary as a length of service bonus, at the discretion of the Executive Committee. The bonus shall be paid in the last pay period of the annual contract. Christmas Bonus. A $100.00 bonus shall be given to each teacher at Christmas.

6.7 Vacation/Holidays 6.7.1 Paid Holidays In order to be paid for a holiday, the Teacher must be at work on their last regularly scheduled work day immediately prior to the holiday and on their first scheduled work day immediately after the holiday, unless a reasonable cause for the absence can be shown. Teachers will be paid for the following statutory holidays: Good Friday, Easter Monday, Victoria Day, Labour Day, Family Day and Thanksgiving Day. Other holidays required due to cultural, ethnic or religious affiliations shall be granted at the discretion of the Executive Committee. 6.7.2 Unpaid Leave The Beaches Co-‐operative Playschool school year runs from the beginning of September to the end of June. The school year calendar and Christmas and March break holidays will coincide with the local public school board. The following school closure days are to be considered paid leave by Teachers: § §

BCP is closed for ten (10) days for Christmas and New Year’s BCP is closed for five (5) days for March Break. These days will coincide with the local public school board holidays.

BCP is closed for the summer months of July and August -‐ unpaid

6.8 Leave of Absence 6.8.1 Maternity/Parental Leave The Teacher will be granted a leave for maternity, parental or adoption reasons as indicated by the Employee Standards Act of Ontario. Additional maternity leave or personal leave of absence(s) shall be taken without pay at the discretion of the Executive. 6.8.2 Bereavement Leave Bereavement leave will be given up to three (3) days of paid leave on the death of employee's immediate family. Immediate family is defined as a spouse or common-‐law partner, parents or guardians of the employee and his or her spouse or common-‐law partner In-‐laws of the employee and his or her spouse or common-‐law partner, siblings, children, grandparents and grandchildren of the employee and his or her spouse or common-‐law partner, children of the employee's spouse or common-‐ law partner, and anyone who lives with the employee as a member of his or her family. 6.8.3 Sick/Personal Leave The Teacher will be granted the equivalent of 10 paid sick/personal days for a Full Time Employee. These days are accrued at one day per month and may not be carried over to the following year. A Teacher is deemed a full time employee when his/her weekly working hours is 37.5 hours/week. All part-‐time Teachers, working less than 37.5 hours/week will have their sick/personal leave pro-‐rated based on their weekly hours worked. The Teacher will not be compensated financially for any unused sick/personal days. Sick and personal hours are to be taken with the approval of the Executive. The school’s President,

Vice President, Treasurer and Parent Teacher Liaison Chair are to be notified when time identified as sick/personal is taken. 6.8.4

Family Medical Leave

Family Medical Leave is to be considered unpaid leave. The Teacher is granted a Family Medical leave can last up to eight (8) weeks within a specified 26-‐week period. A week is defined for the purposes of the family medical leave provisions as a period of seven (7) consecutive days beginnings on a Sunday and ending on a Saturday. The eight (8) weeks of leave do not have to be taken consecutively but the leave must be taken in periods of at least one full week at a time. While the Teacher is on leave, the Beaches Co-‐Operative Playschool continues to pay its share of the premiums for Health benefit plan that were offered before the leave. The Beaches Co-‐Operative Playschool is entitled to ask for a copy of the medical certificate issued by the qualified health practitioner and the Teacher is required to provide the copy as soon as possible after the employer requests it. The Teacher is responsible for obtaining and paying any costs associated with obtaining the certificate. Should Family Medical leave to care for "a person who considers you to be like a family member", your employer is also entitled to require you to provide a copy of a completed Compassionate Care Benefits Attestation form. This form can be downloaded from the Human Resources Social Development (HRSDC) website at www.hrsdc.gc.ca/cgi-‐bin/search/eforms/index.cgi?app=profile&form=ins5223&lang=e 6.8.5 Leave of Absences Additional leave of absence (s) shall be taken without pay at the discretion of the Executive.

6.9 Lateness The Beaches Co-‐Operative Playschool requires Teachers to be on time for events outside of the Centre and to complete their assigned duties with an expected level of quality. If the Teacher’s promptness and/or attendance should interfere with their responsibilities, the Executive Committee should take the appropriate disciplinary action, including, but not limited to: § reprimand § suspension § dismissal Unavoidable incidents happen and should be given consideration by the Executive Committee on a case-‐ by-‐case basis.

6.10 Termination of Employment Sometimes the Executive Committee may find it necessary to terminate the employment of an individual working for Beaches Co-‐Operative Playschool. How this is handled should depend on the reason behind the termination and the type of employment the individual has with Beaches Co-‐ Operative Playschool. Reasons a termination could be necessary include issues with the employee’s work, lack of hours, or the school’s loss of funding. An employee who wishes to terminate a contract of employment should do so in writing and provide a minimum of one (1) months’ notice. Such notice should be provided to the Parent-‐Teacher Liaison Chair & the President. The Executive Committee may terminate an employee’s contract of employment with proper notification of termination or for just cause as set out in the Employment Standards Act. Grounds for Immediate Dismissal or Suspension Beaches Co-‐Operative Playschool may immediately dismiss, suspend or put an employee on probation for serious breaches of trust or serious incidents of misconduct. Serious breaches of trust and serious incidents of misconduct include but are not exclusively restricted to the following: § § § § § § §

theft of the employer’s property falsification of records falsification of employment application information conduct containing elements of criminal behaviour violence conflict of interest situations wherein the employee uses her/his position, Beaches Co-‐Operative Playschool ‘s name, goods or services, for personal gain, without the knowledge of the employer inappropriate and/or unprofessional conduct with a client, staff member, Board member or volunteer

If it is necessary in the opinion of the Executive Committee to reduce the size of the Centre through restructuring, one or more employees may be laid off during the term of their contract of employment. The Executive Committee should endeavor to give as much notice of a layoff as possible to all affected employees. Notice with pay will be granted as defined by the Employment Standards Act. The reduction in an employee’s hours of work will be deemed a layoff. If the individual being terminated is on payroll, the Executive Committee should ensure they first provided the employee with the required opportunity to correct their mistakes. This includes providing verbal and written warnings before a termination can occur, unless the employee is still in their probation period.

If the individual being terminated is a contract worker or an intern, the Executive Committee would need to consult the original contract of their employment as to how to proceed.

6.11 Teacher’s Children Teachers are encouraged to bring their children to school when normal care arrangements are not available. For health reasons, however, sick children shall not be brought to school. Need to include fee structure if Teacher’s children attending playschool at a reduce fee or free

6.12 Conferences, Courses & Educational Advancement for Playschool Teachers Teachers at the Beaches Co-‐operative Playschool are encouraged to take continuing education courses relevant to their employment with the Playschool. Conferences or courses are required to be approved by the Parent-‐Teacher Liaison, President and the Treasurer when costs are covered by the Playschool. The teachers’ contracts detail allowable time off and spending limits. Conferences and courses shall be taken on the teachers’ own time.

6.13 Association of Early Childhood Education Membership in the Association of Early Childhood Education is available to each teacher and shall be arranged by the Treasurer.

6.14 Supervision of Volunteers and Placement Students In the following policy parents and caregivers who are participating members of the co-‐operative and perform duty days are not considered to be volunteers. Volunteers and placement students will not be counted as caregivers in the classroom ratio calculations. All volunteers and students will be supervised at all times by either the Supervising Teacher or the Assistant Supervisor. Orientation and mentorship may also be done by either the Supervising Teacher or the Assistant Supervisor. Every child in attendance at the Beaches Co-‐operative Playschool will be supervised by a competent adult at all times. No person under 18 years of age will be considered a competent adult. Volunteers and students are expected to be professional and follow the direction of the supervising teacher at all times. Volunteers and placement students are not permitted to have direct unsupervised access to the children in the Beaches Co-‐operative Playschool. That is, they are not permitted to be alone with a child. Volunteers and Students will review the Beaches Co-‐operative Playschool Policy Manual including the behaviour management policy and the anaphylaxis policy prior to the first day of placement. They are expected to follow the philosophy of the school as outlined in our policy manual. A criminal reference check done by either the Community College program or the Playschool is required for each volunteer or student. Volunteers and Students will follow the orientation procedures as outlined below: § Volunteers and Students will meet with the Supervising Teacher prior to the start of their placement to review operation of The Playschool

§ Expectations for the placement will be documented prior to the start of placement and reviewed at the end of the placement § Pre-‐placement paperwork will be reviewed at the meeting including a police check § Time will be allotted on the first day of a placement for the student or volunteer to review the Playschool policy manual, including all policies, program philosophy and relevant sections of the DNA

This policy will be reviewed by the operators, employees, parent and caregiver co-‐operative members and all students and volunteers prior to the start of their placement or employment and then annually. Given that parent and caregiver participants in the co-‐operative are not considered volunteers as above and given that 2 parents or caregivers may take the place of an unqualified staff for the purpose of staff : child ratios, the Beaches Co-‐operative Playschool will support the orientation and monitoring of participating parents as follows: § An orientation will be provided by either the teacher or the class representative prior to each parent or caregiver’s first duty day § Ongoing supervision and direction will be provided by the school’s teachers throughout each duty day § Reminder cards outlining duty responsibilities are available to each duty parent for each shift on a laminated apron card

7 Financial 7.1 Treasurer’s Responsibility Refer to section 3.7.3 for Treasurer Bookkeeper responsibilities Refer to section 3.7.4 for Treasurer Financial Planner responsibilities

7.2 Signing Powers Signing cheques shall be done by two of the following executives: President, Treasurer, Vice President, Registrar where deemed necessary.

7.3 Tax Receipts If requested, in writing, a record of the previous year’s fees and other monies paid to the Centre will be provided to each family by the Treasurer/Bookkeeper, and signed by the Treasurer. Tax receipts are not mailed unless requested in the registration package. Fee receipts will not be issued until all outstanding fees and penalties are paid.

7.4 Financial Statements/Budget Preparation The financial year is to be from July 1 to June 30. Financial statements are to be presented at the annual meeting in September. It is to include Statement of Profit and Loss, Statement of Surplus and Balance Sheet. This is to be prepared by the outgoing Treasurer. A financial forecast is to be prepared by the current treasurer and be presented at the same time. 7.4.1 Financial Statements The Beaches Co-‐operative Playschool commencing year-‐end 1991, shall employ an accountant to prepare Financial Statements of the Playschool. A fee (which will be negotiated at a later date) may be paid for this service.

7.5 Auditor’s Report An auditor is to be selected by the General membership each September to give an informal report at the end of that year.

7.6 Capital Expenditure A capital expenditure item of $2,000.00 shall be maintained in the yearly budget to offset unexpected costs. The monies in this fund shall be disbursed by the Treasurer subject to the approval of the Executive. (long-‐term items such as water table, toys, mats)

7.7 Teacher’s Spending Limited to Non Routine Items Teachers can spend up to $100.00 on extraordinary items, subject to the approval of the President, the Treasurer, and the Vice President.

7.8 Assets 7.8.1 Control and Identification The Equipment Head will update the equipment list in May each year. One copy will be kept at the school in the metal filing cabinet and one will be kept by the Treasurer (who is in charge of insurance renewals) and the Equipment Head will keep one copy. The Equipment Head should update the list after a significant purchase or loss and advise the Vice-‐ President to contact the insurance agent. 7.8.2 Disposal of Assets On final closure and dissolution of the Playschool, all assets shall be given to a charity chosen by the executive.

7.9 Playschool Fees Fees information will be included in orientation information and will include the following fee levels: § § §

Little Learners (18 months -‐ 2.5 years) for 2 days Big Achievers (2.5 years – 5 years) for 3 days Kinder Prep (3 years+) for 2-‐5 days

Refer to section 4.4.5 in Registration and Enrollment-‐>Fees for current fees

7.10 Fundraising Fundraising shall be project oriented. The outgoing executive shall recommend specific projects requiring fundraising support to the incoming executive. Projects requiring fundraising support shall be presented to the Co-‐operative membership as required. Fundraising appeals may be undertaken to finance: § §

the upgrading of physical resources special programming.

7.11 Capital Surplus Beaches Co-‐Operative Playschool will use its surplus fund for capital improvements of long-‐term benefit for the Co-‐op and will not use these funds to support the current year’s operating budget. The funds will be available to the Co-‐op in the event of a major emergency and as such, $5,000.00 is to be maintained in long-‐term deposits. Interest from these funds can be incorporated into the current year’s operating budget. To maintain a surplus fund, the current operating budget should create a net surplus of $1,200.00 to $1,500.00.

7.12 Grants 7.12.1 Provincial Wage Enhancement (PWE) The PWE is aimed at increasing the wages of staff working in the licensed child care sector. Guidelines: § Funds may not be used to lower or offset parent fee increases. § Wage enhancement may not be used to fund overtime pay. § Wage enhancement funding is above and beyond legislated minimum wage levels. § Wage enhancement payments are in addition to any planned pay equity or other salary increases. Eligibility: • Staff must be permanent employees of Beaches Co-‐operative Playschool (BCP). Contract workers, part-‐time staff and supply staff are not eligible. • Funds are assigned to positions, not individuals. Only positions that were included in the application are eligible for the grant.

• • •

Only RECEs employed at the BCP during the year of evaluation (January-‐December 2014) will be eligible to receive grant funding in 2015/2016. Overtime payments are not eligible for grant funding. Any staff member who is on a leave of absence will not be eligible to receive grant funding for the period that they are absent.

Full grant: Program staff and Supervisor, who receive a T4 or T4A, making less than $25.27 (gross) as of October 31, 2014 Partial grant: Program staff and Supervisor, who receive a T4 or T4A, who had an hourly rate between $25.28 and $26.27 (gross) as of October 31, 2014 Payment distribution: § The amount added must be in addition to the staff member’s hourly rate, including all regularly contractual increases, pay equity and grants. § A maximum of 17.5% of the wage enhancement funding allocated can be put towards mandatory employer contributions. If employer contributions are less than 17.5% allocated, then the maximum allocation to benefits will be the employers’ actual percentage. § The portion of the Provincial Wage Enhancement Grant that any individual staff member receives must be clearly indicated on their paystubs. § The PWE funding must be paid out in full to each eligible position/staff by December 31, 2015. § Payment will be made at $1 per hour for all hours worked in an eligible position, minus overtime, until the fund is exhausted. Payments will be included in bi-‐weekly salary payments and distributed evenly over the designated payment period, ending 31 December 2015. Reporting: BCP is required to submit an Annual Provincial Wage Enhancement Reconciliation Statement by 15 January 2016.

8 Additional Policies and Procedures 8.1 Executive Powers Under Special Circumstances 1) Under exceptional circumstances the President is permitted to take such emergency action as he/she deems appropriate provided such action is approved in advance by the Vice-‐President, the Secretary and at least two other members of the Executive. Any such emergency action must be brought forward for discussion before a meeting of a full Executive as soon as possible. The Executive may then decide whether it is necessary to raise the issue at a General Meeting. 2) In the case of longer term circumstances (be they medical or otherwise) extending beyond the current Playschool duty calendar, and restricting a member’s ability to fulfill their Playschool responsibilities, The Member shall:

§ §

§

provide to the President a medical certificate including an anticipated wellness date present to the Executive a plan for fulfillment of their Playschool responsibilities by another member or members of the Playschool, for a period of three months or the anticipated duration of the extenuating circumstances, whichever is shorter provide to the Executive progress reports with respect to the situation, and any subsequent plans as may be required, every three months.

The Executive shall: § have the authority to accept or request modifications to the plans as appropriate § report on the situation, for information purposes at the next general meeting § at the end of the first 3 month period, evaluate the effectiveness of the plan and consider any subsequent plans accordingly § give careful consideration to continued membership when such circumstances are of duration in excess of 4 months § have the discretionary authority to request a member to withdraw from Playschool if appropriate

8.2 Confidential Information The teachers, the President, the Registrar, and the teacher replacements, (when working) should be privy to confidential information that may affect the child.

8.3 Lock And Key Control Teachers, Registrars, President, Equipment Head and the Cleaning staff shall each hold a key to the supply cupboard and of school entrance.

8.4 Field Trip Policy The Playschool may on occasion go on a field trip during the year. Parents will be notified in advance of the date. If you choose to go on the trip, the parents will be asked to bring their child and meet at a designated site. You may arrange with another person to be the guardian for your child. The parent or guardian will be required to stay with their child/children for the duration of the trip. If that parent or guardian has not had a criminal reference check completed for the Playschool, the parent may still go on the field trip but may not be left alone with any other child (except his/her own). During field trips for the Kinder Prep program all parents may not be required to stay. A minimum ration of 1:4 must be maintained to provide proper supervision. Parents may be required to bring and pick up their child depending on the destination of the trip. Advance notice of parental involvement will be given. Permission forms must be completed if the parent is not going on the trip. You must specify who will be the guardian for your child for the trip.

8.5 Walking Excursion – Immediate Community From time to time, students are engaged in non-‐high-‐care curricular activities that occur off school property in the immediate community, but within walking distance of the school. Some examples of these activities are walking to the library, the local park, and the local store. The President will approve these

excursions, and teacher supervision will be provided at all times. Whenever possible, parents/guardians will be notified in advance during circle time or email.

8.6 Storm Policy While we realize that the closing of the Playschool at any time other than the normal closing time will cause some inconvenience to families, there may be times when such an action is necessary because of bad weather conditions. The President/Teacher, Supervisor has both the authority and responsibility to act in the interests of the Playschool and the children in their care. If weather conditions warrant an early closing time, the Playschool will contact all families and ask for their co-‐operation in picking up their children. If the weather conditions are bad and you are concerned, please do not hesitate to call the Playschool to inquire about any emergency plans. If the weather conditions result in the landlord closing the school, the Playschool will be closed. School closing announcements are made via email.

8.7 Smoke Free Policy The Beaches Co-‐Operative Playschool is a smoke free environment. Parents, visitors and students are required not to smoke or hold lighted tobacco in the building, playground, on field trips, whether there are children present or not.

8.8 Sun Safety and Smog/Heat Alert 8.8.1 Smog/Heat Alert When a Smog Alert is expected within 24 hours, the Ontario Ministry of the Environment automatically notifies the Centre by email. The Beaches Co-‐Operative Playschool educators are conscious and aware of smog and heat alerts. The educators of the Centre will take appropriate action to protect the children from skin damage when a smog and/or heat alert has been received. The following steps will be taken: § § §

outdoor play is cancelled until the alert is over; the gym will be used to keep physically active children will spend time in environments where it is cooler children will be provided with plenty of water

8.8.2 Sun Safety The Beaches Co-‐Operative Playschool educators are conscious and aware of the strong sunrays. The educators of the Centre will take appropriate action to protect the children from skin damage. The following steps will be taken in accordance with our current policies: § §

limit the time spent outside between 11:00 am and 4:00 pm unless it is spent in a shaded area spend the outdoor playtime in shaded areas

§ §

we recommend that all children wear a hat to protect the face and the neck parents are also asked to ensure that their children have sunscreen with UVA & UVB protection labeled at the Centre (factor 35 or higher)

8.9 Switching Programs The following provides guidelines for children moving from one program to another. Two factors are looked at when considering change: §

§

Meeting age requirements. - Child must be 2 ½ on September 1st of appropriate year for the Big Achievers program. - Child must be 3 on September 1st of appropriate year for the Kinder Prep program. Child must reflect the maturity level appropriate with the program dynamics.

The teachers will observe the child in the requested program for a maximum of 3 days. Upon completion of observation the teachers will meet with the Parents to discuss. Recommendation for acceptance or denial into the program will be provided. If the decision is denial the parent(s) will be given specific reasons and examples. If the parent(s) is not satisfied with the results he/she may involve the Personnel Liaison Committee. Next steps will be determined at that time.

8.10 BCP Telephone Use At The Playschool The use of the telephone by parents of the BCP should be strictly limited to calls of an essential non-‐ personal nature and of short duration. No long distance calls will be permitted. The teachers on duty should ensure that the phone is disconnected and stored in a secure location (green supply cabinet).

8.11 BCP Phone and Email List Permission Policy The Beaches Co-‐operative Playschool relies heavily on our ability as parents to contact one another by phone and/or email. All parent/duty members are requested to provide permission for their family’s names, home phone number, email, committee position and fundraising/outreach event assignments to be published and updated several times a year and distributed to BCP families. Agreement to this disclosure indicates that parent/duty members agree not to use this information for personal communication, distribute or sell this information list to any person, group or company outside the currently registered Beaches Co-‐operative Playschool families. Requirements for all Volunteers/Staff

8.12 Media Policy The Beaches Co-‐operative Playschool (BCP) maintains social media sites such as a Facebook page and website www.beachescoopplayschool.ca . All parent members are asked for permission for the BCP to record, film, photograph, audiotape or videotape their child’s name, image, student work, and performance (hereinafter collectively referred to as “Works”) and to display, publish or distribute these Works for the purpose of publishing, posting on the BCP website, posting in schools, posting on social media sites such as Facebook.

Parent members are given the option to waive any right to approve the use of these Works now or in the future, whether the use is known to them or unknown, and waive any right to any royalties related to the use of these Works. Parent members are to indicate by checking the appropriate permissions given in the Registration Package under Student Media Release Consent Form. By providing permission, parent members understand that the Works may appear in electronic form on the internet or in other publications outside of the BCP’s control. Parent members agree that they will not hold the BCP responsible for any harm that may arise from such unauthorized reproduction. In the event that external media organizations attend school events, parent member are given a second option for media specific to waive any rights to approve the use of these Works, hence, giving permission for the child’s name, image, art work, and performance to be photographed, filmed, audio-‐taped or videotaped for the purpose of being published and/or broadcast on-‐line, on television or radio.

8.13 Police Reference Check Policy (updated May 2010) Purpose: To determine that employees/volunteers providing direct service to children, do not have a criminal history that is incompatible with the safety and well being of clients receiving services from them. 8.13.1 Policy: The positions of teachers and assistant teachers (volunteer duty parents/designated grandparents) must submit to the "Consent to Disclosure of Personal Information for a Police Reference Check" program prior to final confirmation of employment of volunteer status. Until a completed police reference check has been submitted, reviewed, and approved by the playschool, the applicant will not be allowed to be placed alone with any of the children at the playschool. If the criminal reference check discloses no criminal convictions, the person shall be immediately confirmed and full duties bestowed. If the criminal reference check discloses a criminal conviction for which a pardon has not been issued, or for which a granted pardon has been revoked: § §

The Employee -‐ the playschool shall immediately advise the individual that conditional employment shall be immediately revoked. The Assistant Teacher (Duty Parent) -‐ the President and Vice-‐President and individual will arrange a confidential meeting to review the circumstances behind the conviction(s). If it is their opinion that the individual does not pose a security risk, the President and Vice-‐President shall confirm the membership into the playschool. If it is deemed that there is a security risk, the individual shall be immediately advised that membership in the playschool will not be confirmed. All decisions are final.

8.13.2 Procedure: Consent to disclosure of Personal Information for a Police Reference Check will be included in every registration package and provided to every new employee. Every parent who will act as an assistant teacher (duty parent) and every new employee must submit a completed and signed Consent to

Disclosure of Personal Information for a Police Reference Check. Membership/Employment is conditional on a mutually satisfactory reference check. The Police Reference Contact (normally the Vice President) shall forward all completed records to the Metropolitan Toronto Police Reference Check Program and shall maintain the pertinent records as determined by this policy. The contact person shall be determined by the Executive annually (usually the Vice President). Due to a decision by the Ontario Human Rights Commission, the application, once reviewed and assessed by Toronto Police Services, shall be forwarded from Toronto Police Services directly to the applicant. It is the applicant’s responsibility to promptly submit the reviewed reference check to the playschool. The applicant (i.e., duty parent/employee) shall notify the playschool contact person (i.e., Vice-‐President) and provide the reviewed application for review by the playschool representative if they chose to continue their child’s enrollment at the playschool. Not doing so may result in immediate removal from the playschool. The Registrars will provide a list of all duty parents to the Vice President. The Registrars will collect a completed Police Reference Check from each duty parent and give it to the Vice President for submission. The Supervising Teacher will monitor the duty parent list at quarterly intervals to confirm when Completed Reference Checks are received back from TPS. The Supervisor will liaise between the duty parents and the Vice President and collect completed forms. The Vice President and the Supervisor shall complete the Confirmation of Receipt and Review of Completed Police Reference Check form indicating that the application was received and reviewed, and the applicant will then keep the police reference check. If an applicant is suspected of having a possible criminal record, Toronto Police Services requires that fingerprints of the applicant be submitted for positive identification before criminal records are released. The fingerprints are to be submitted to the National Criminal Records repository by an authorized police service or accredited private fingerprinting company. Applicants who require fingerprints will be provided detailed instructions for completing this process by Toronto Police Services. If a criminal reference check for an assistant teacher (duty parent) discloses a criminal conviction for which a pardon has not been issued, or for which a granted pardon has been revoked, the playschool shall arrange a confidential meeting in to include the President and Vice-‐President and the individual to review the circumstances behind the convictions including: § § §

the nature of the circumstances surrounding the charges and convictions the passage of time since the offense occurred any rehabilitation efforts made by the individual

If it is their opinion that the individual does not pose a security risk, the President and Police Reference Contact shall confirm the membership in the playschool. If it is deemed that there is a security risk, the individual shall be immediately advised that conditional employment or membership in playschool will not be confirmed. All decisions are final. Confidentiality of criminal reference check results

The results of a criminal reference check shall be kept strictly confidential by the President and Vice-‐ President, and shall not be disclosed to any person.

8.14 Special Needs An extra spot in the three year old program is designated “Special Needs” and can be filled only by an atypical child. The Registrar maintains a Special Waiting List and offers this spot to the family who is first on the list. Each family who applies to the school is interviewed by the teacher and a parent representative to determine whether our Playschool can meet their child’s needs. The teacher and the parent representative make presentation to the Board of the Playschool concerning the needs of the family applying and the capabilities of the Playschool to accommodate those needs. The Board is responsible for final approval. Once approved, the child’s name is placed on the Special Waiting list. The parent representative provides ongoing liaison between the family and the Playschool.

8.15 Non-‐Discrimination Policy Beaches Cooperative Playschool upholds the City of Toronto's Anti-‐Racism Policy as well as the Ontario Human Rights Code. The Beaches Cooperative Playschool will ensure that: §

§ § § §

it will not discriminate on the basis of age, ancestry, colour, creed, citizenship, race, ethnic origin, place of origin, disability, gender, marital status, family status, sexual orientation, and socio-‐economic status against any person volunteering to assist or requesting service from BCP; its services are sensitive to the needs of historically disadvantaged groups; its programs seek to identify and eliminate systemic barriers to full participation, and promote positive relations and attitudinal change; discriminatory incidents or behaviours are not tolerated; its communications present a positive and balanced portrayal of historically disadvantaged groups.

Serious occurrence reports will be submitted if a discriminatory incident does occur. In the event that this policy is broken, the executive committee will have a full investigation of the allegation and appropriate measures will be taken. Teachers must read and sign a copy of the Non-‐discrimination Policy at the renewal of each contract. A copy of this will be kept with their contract. Historically disadvantaged groups include those who have experienced and continue to experience discrimination in Canadian society, now protected by Human Rights Codes. These included aboriginal, racial, ethno cultural, faith, lesbian and gay communities, women and the disabled.

8.16 Drug Administration Policy Legislation: *Day Nurseries Act, Ontario Regulations 760/83, #3 p.27 “Where the operator agrees to the administration of drugs or medications, the operator shall ensure that: 1. A written procedure is established by a legally qualified medical practitioner or a nurse registered under the Health Disciplines Act for: 1. the administration of any drug or medicine to a child in attendance in a day nursery; 2. Keeping of records with respect to the administration of drugs or medications including those records required under the Narcotics Control Act. 2. The drugs and medications are stored as directed in a locked container. 3. One person in each day nursery is in charge of all drugs and medications and that all drugs and medications are dealt with by that person or person designated by that person. 4. Drugs or medications are administered to a child only where a parent of the child gives written authorization for the administration of the drug or medication, and that included with the authorization is a schedule that sets out the times the drug or medication is to be given and the amounts to be administered. 5. Drugs or medications are administered to a child only from the original container and that the container is clearly labeled with the child’s name, name of the drug or medication, date of purchase and instructions for storage and administration.”* Procedure This childcare center will administer a prescription and/or non-‐prescription drug according to the above legislation and according to the Health Department Standards. When a parent initially brings in a drug or medication, a “Medication Authorization form is completed and signed by the parent and the staff in charge. This authorization is then placed into the child’s’ file. Staff must check medication is: § in original container § has child’s’ name § name of drug § dosage § date of purchase § instructions for storage § instructions for administration

a.

b.

a. b. c.

The form is reviewed daily during the administration of the drug. Parents must initial any changes. Parents must sign and date the “Drug and Medications Administration” record daily.

d. e. f. g. h. i.

The staff person locks the medication in the appropriate storage area. Only those given written permission by the parent administer the medication. Keys are to be kept in the green cupboard. After the administration of medication, the staff person signs the “Drug and Medications Administration” record. Once the medication is finished or the parents request the discontinuation of the medication, the “Medication Authorization” form is placed in the child’s file. The “Drug and Medication Administration” records are kept on file in the blue cupboard with the past members files.

See Index for forms related to this policy

8.17 Child Care and Early Years Act, 2014 – Procedure & implementation of new requirements 8.17.1 Standard First Aid Ontario Regulation 137/15 http://www.ontario.ca/laws/regulation/r15137#BK67 Section 58(2) •

•

Every licensee shall ensure that every employee working at a child care centre and every provider of home child care or in-‐home services has a valid certification in standard first aid, including infant and child CPR, issued by a training agency recognized by the Workplace Safety and Insurance Board or otherwise approved by a director. 2-‐Day Standard First Aid & CPR-‐C (adult/child/infant CPR) Time Required: 16 Hours

Plan of Action: • • • •

Teachers currently employed by the school will complete the required certification as soon as possible. As of 01 September 2016, the co-‐operative school body has elected to remove duty from the Little Learner’s class. An ECA, who has done the relevant First Aid course, will be hired to cover the ratios. Any parents wishing to volunteer as Teacher Replacements may still do so, with the proviso that they have completed the 2-‐Day Standard First Aid & CPR-‐C (adult/child/infant CPR) course.

8.17.1.1 First Aid at BCP Beaches Co-‐operative Playschool posts emergency telephone number lists near all telephones that includes the numbers of local fire and police departments, the nearest hospital and ambulance service, the nearest Poison Control Centre and a local taxi service. BCP has ensured that the address of the Centre can be seen from the street, day or night to help in the event of an emergency at the Centre.

Staff and volunteers are trained and up-‐to-‐date with their first aid and CPR for the appropriate age groups of the children enrolled in the Centre. How BCP is prepared before injuries occur • Signed parental consent forms are kept on file to enable the staff and volunteers to provide emergency treatment or transportation is necessary; complete and up-‐to-‐date emergency contact information is also available for each child in their file. • A list of each child’s medical history is available in each child’s file, which includes immunizations, allergies, medications and serious illnesses; family’s update the forms once per year or whenever a change in information occurs; when away from the Centre, each child’s emergency contact information and medical consent forms are brought with the caregiver. • A back-‐up caregiver is available if medical transportation of a child is necessary. • Stocked first aid kits are available in convenient locations, and these locations are known to all staff and volunteers; the first aid kit is out of reach of children, but is easily accessible to staff; staff and volunteers are familiar with and know how to use the contents of the kit; first aid kits are regularly checked and restocked as necessary. • A first aid kit is available in every vehicle used for daily transportation or field trips; the vehicle first aid kit also includes a mobile telephone, blanket, flashlight and hand-‐washing supplies. • A portable first aid kit is available for field trips and playground use. • Any special procedures individual children require are considered and supplies made available by the family (i.e. EPI-‐pen, insulin, anti-‐seizure medication, etc.) General Principles of First Aid If an injury occurs: • •

• • • • • • • •

Stay calm and call for another adult Check for life-‐threatening situations or conditions o Unconsciousness o Not breathing or having trouble breathing o No pulse o Severe bleeding Call 911 if needed; if possible, stay with the child and send another person to call Give CPR or first aid if necessary Treat the child for shock if indicated Do no further harm; do not move the child, unless the child is in danger of more injury Comfort the child Notify the parent or guardian, or other emergency contact After the incident is over, complete the injury report form Review and determine ways to prevent a reoccurrence

9 Index 9.1 BCP Playground Map Playground Map

Scarborough Road

gate

grass Climber Parent

Sand Box

walkway

slides

Float Parent (as applicable)

church

rock climber

gravel bells woodchips

TEACHER #2 FLOATS

gate

TEACHER #1

gas pipes

window

shed

9.2 BCP Fire Drill – Evacuation Map

9.3 Anaphylactic & Drug Administration Policy Forms 9.3.1

Physician Information Form for Anaphylaxis

Beaches Co-Operative Playschool Physician Information Form for Anaphylaxis Note: This form must be renewed at the beginning of each school year.

Child’s Name Specific Allergies

The Nature of the reaction ( Please check all applicable) Physical contact with this allergen may cause an Anaphylactic reaction Airborne contact with this allergen may cause an Anaphylactic reaction Ingestion of food may cause an Anaphylactic reaction Other (please explain below)

Recommended treatment in the event of exposure:

Physician's signature: Date:

____________________________________________________

I, _______________________________ (Name of Parent/Guardian), give permission to the Beaches Co-‐Operative Playschool or its employees to administer the above noted medication in the event of an emergency to __________________________________ (name of registered child). I understand that the Beaches Co-‐Operative Playschool personnel are not responsible for any problems arising from the administration of the epi-‐pen and its side effects (if any). ________________________________________ (signature of Parent or Guardian)

_______________________________ (Date)

________________________________________ (Please print name of parent/Guardian)

9.3.2

Peanut and other known Anaphylactic Allergen-‐Free Environment Form

9.3.3

Medication Authorization Form with Administration Log

Beaches Co-Operative Playschool Medication Authorization Form 2015/2016

Child’s Name: _________________________________________ Medication Authorization I , ____________________________(name of Parent or Guardian), authorize the Beaches CoOperative Playschool and its employees the administration: Of __________________________________________(Name of Medication) To___________________________________________(Name of Child) By___________________________________________(Name of Person to Administer drug) Start Date _____________________ to End Date _________________________ Use the following instructions: Dosage: ___________________________________________________________ Time (s) of Administration: __________________________________________________________________ Storage: __________________________________________________________________ Side Effects: ________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ Stop medication if the following reaction(s) are observed: _______________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Beaches Co-Operative Playschool Drug Administration Policy Medication to be administered can take the form of: • Prescribed medication in original bottle with prescription label • An over the counter medication in original bottle, clearly labeled, and accompanied by a doctor’s letter • A medication that is needed on a regular basis with a written doctor’s procedure Necessary information to be on the prescription bottle label or in doctor’s letter: • Child’s name, clearly labeled • Name of drug • The dosage to be given/ instructions for the administration • The date of purchase/ expiration date • The instructions for storage

Date

Time Given

Amount Given

Drug Administration Log Staff Signature

Comments/ Observation

I understand that the Beaches Co-‐Operative Playschool personnel are not responsible for any problems arising from the administration of above noted medication and its side effects (if any). ________________________________________ (signature of Parent or Guardian)

_______________________________ (Date)


9.3.4

Medication Authorization Form – On-‐going Medication with Administration log

Beaches Co-Operative Playschool On-going Medication Authorization Form 2015/2016

This form is for medications with no end date, for example, asthma inhalers or epi-pen. If the same medication is taken on the same schedule every day the parent only needs to sign the form each time a new form is started (i.e. after 14 administrations of the medication). If the medication is used on an irregular schedule the person picking the child up on the day a dose was given must sign this form to acknowledge their awareness that a medication was used that day. Child’s Name: _________________________________________ Medication Authorization I , ____________________________(name of Parent or Guardian), authorize the Beaches CoOperative Playschool and its employees the administration: Of __________________________________________(Name of Medication) To___________________________________________(Name of Child) By___________________________________________(Name of Person to Administer drug) Start Date _______________ Is there an End Date known _____________________ Use the following instructions: Dosage: ___________________________________________________________ Time (s) of Administration: __________________________________________________________________ Storage: __________________________________________________________________ Side Effects: ________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ Stop medication if the following reaction(s) are observed: _______________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Beaches Co-Operative Playschool On-going Medication Authorization Form 2015/2016

Beaches Co-Operative Playschool Drug Administration Policy Medication to be administered can take the form of: • Prescribed medication in original bottle with prescription label • An over the counter medication in original bottle, clearly labeled, and accompanied by a doctor’s letter • A medication that is needed on a regular basis with a written doctor’s procedure Necessary information to be on the prescription bottle label or in doctor’s letter: • Child’s name, clearly labeled • Name of drug • The dosage to be given/ instructions for the administration • The date of purchase/ expiration date • The instructions for storage

Date

Time Given

Amount Given

Drug Administration Log Staff Signature

Comments/ Observation

I understand that the Beaches Co-‐Operative Playschool personnel are not responsible for any problems arising from the administration of above noted medication and its side effects (if any). ________________________________________ (signature of Parent or Guardian)

_______________________________ (Date)


9.4 Supervision of Children and Behaviour Management Beaches Co-Operative Playschool Supervision of Children & Behaviour Management Form 2015/2016

Yes

No

Follow Up Actions

Provides constant supervision of all children, never leaving them unattended Supervision of children, including establishing and defining expectations for groups and individuals Uses appropriate language and voice levels Provides positive reinforcement Guides behavior in a positive manner Is firm and consistent when guiding behavior Models attitudes and behavior patterns as expected of children Establishes and maintains room control Encourages problem solving & decision making Summary: Supervision of Children and Behaviour Management Comments: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

9.5 BCP Supply Teacher Profile Review Sheet BCP 2014/2015 Supply Teacher Profile Review Sheet Date

Name

RECE

Immunization

Criminal Reference Check

BCP Policy Review

Time In Time Out

Comment