A Detailed Guide to the Features and Functions in SAP ... - ASUG.com

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A Detailed Guide to the Features and Functions in SAP General Ledger ID: 1907 Pete Graham, Finance Solutions, SAP Labs, LLC

[ Learning Points Learn the latest features of the SAP General Ledger in SAP ERP 6.0 delivered within the latest enhancement package. Learn how the SAP General Ledger supports parallel reporting by using parallel ledgers. Learn how the SAP General Ledger helps support corporate governance by improving transparency.

Real Experience. Real Advantage.

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Legal Disclaimer

This presentation outlines our general product direction and should not be relied on in making a purchase decision. This presentation is not subject to your license agreement or any other agreement with SAP. SAP has no obligation to pursue any course of business outlined in this presentation or to develop or release any functionality mentioned in this presentation. This presentation and SAP’s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. SAP assumes no responsibility for errors or omissions in this document, except if such damages were caused by SAP intentionally or grossly negligent.

© 2012 SAP AG. All rights reserved.

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Means Greater Expectations of Finance

INCREASING PRESSURES ON THE OFFICE OF FINANCE

Ensure Regulatory Compliance and Effective Risk Management


Outperform Financial Objectives and Create Sustainable Value

Deliver Superior Service at Reduced Cost

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How Finance Can Run Better Ensure Regulatory Compliance and Effective Risk Management

Embedded risk management and controls from transactional processing to financial reporting



Embed a 360° view of enterprise performance with agile budgeting and actionable profitability reporting

Streamline financial functions and provide self-service reporting and analysis

Lower % revenue at risk

Superior Return on Capital Employed (ROCE)

Shorter time to close books

Reduced incidence of penalties for non-compliance

Lower proportion of unprofitable products and customers

% of time spent of working with the business

Minimize risk of financial restatements

Minimize # earnings warnings

Lower cost of finance as % of revenue


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Our Solutions for Finance Ensure Regulatory Compliance and Effective Risk Management


Treasury and Financial Risk Management


Invoice to Pay Receivables Management

Manage Enterprise Risk and Compliance

Manage Financial Performance

Accounting and Financial Close

Travel Management Shared Services

SAP’s comprehensive portfolio of applications and end-to-end processes help you achieve Financial Excellence Strong cash flow and liquidity

Reduced cost of finance

Compliant and accurate financial reporting

Partnering with organization to drive value

Maximized profitability


6

How They Are Delivered Ensure Regulatory Compliance and Effective Risk Management


Treasury and Financial Risk Management


Invoice to Pay Receivables Management

Manage Enterprise Risk and Compliance

Manage Financial Performance

Travel Management


Shared Services SAP BusinessObjects enterprise performance management (EPM) solutions SAP BusinessObjects governance, risk, and compliance (GRC) solutions SAP ERP Financials, Including controlling modules and partner solutions

On premise © 2012 SAP AG. All rights reserved.

On demand

On device

In memory 7

All Stages of the Accounting and Financial Close

Financial Accounting

General Ledger

Sub-Ledgers

Entity Close

Corporate Close

Reporting and Disclosure

Inter-Company Reconciliation

Reporting and Analysis

Entity Close Management Consolidation Disclosure Management Notes Management

Financial Close Governance


Internal Controls Master Data Governance for Financials

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Ensure Regulatory Compliance and Effective Risk Management


Streamline processes and increase governance for financial accounting, entity close, corporate close, and disclosures to make them faster, more accurate, and less costly to execute

Solutions

Challenge

Financial Accounting How do I support multiple accounting standards and other compliance requirements in a highly automated way? SAP ERP Financials

Entity Close How do I provide timely and accurate financial reporting on entity level without over-taxing my organization? SAP Financial Closing cockpit SAP Central Process Scheduling by Redwood SAP BusinessObjects Intercompany

Corporate Close

Reporting and Disclosure

Financial Close Governance

How do I provide consolidated financial data for multiple accounting standards at tightened schedules?

How do I streamline reporting and the disclosure of financial statements, and adhere to new regulations like XBRL?

How do I ensure sound processes, consistent master data, and transparency across the whole E2E process?

SAP BusinessObjects Planning and Consolidation SAP BusinessObjects Financial Consolidation

Increased productivity and reduced risks in financial reporting by implementing SAP BusinessObjects Planning and Consolidation 60% reduction in the reporting cycle Reduced risk associated with regulatory reporting

SAP BusinessObjects business intelligence (BI) solutions

SAP Master Data Governance for financial data

SAP BusinessObjects Disclosure Management

SAP BusinessObjects Process Control

SAP BusinessObjects Notes Management

Implemented SAP BusinessObjects Financial Consolidation and SAP BusinessObjects Intercompany to improve data quality and increase productivity of the financial close 15 days taken off the quarterly close with improved controls and data quality Reduced risk of errors to achieve IFRS readiness


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Agenda

1. Requirements and Architecture 2. Benefits of the General Ledger 3. Positioning and Availability 4. Customers 5. Summary


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The New General Ledger – Motivation

Segment reporting

Management reporting Extensibility

Legal entity reporting

Balanced books in any dimension New GL in SAP ERP 6.0 Parallel accounting

Compliance

Transparency Total cost of ownership reduction © 2012 SAP AG. All rights reserved.

Fast close

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General Ledger in SAP ERP 6.0 – Architecture Logistics / HR

Financial Supply Chain

Accounting Subledgers

Accounting Interface

General Ledger in SAP ERP 6.0

Ledger Company Segment Partner Co Partner Seg

Func. Area . . .

SAP Consolidation

(Consolidated)Legal, Segment, and Management Reporting © 2012 SAP AG. All rights reserved.

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GL in SAP ERP 6.0 – Standard Structure General Ledger

Account + Subaccnts

Industry Template

Account

+ Grant

Transaction Type

+ Fund

Functional Area

+…

Profit Center

Value in TC

Customer Extension

Partner Company

Value in LC

+…

Partner Segment

Value in GC

+…

Org Units Company Segment

Partner Profit Center

Despite its flexibility, General Ledger is no substitute for SAP Profitability Analysis or SAP Business Information Warehouse. Reasons: Data volume, performance, functionality. © 2012 SAP AG. All rights reserved.

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Agenda



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New General Ledger – Benefits and Concepts Multi-dimensional balancing

Document entry Accnt / SEG Debit

Credit

Accnt / SEG Debit

Credit

---------- A ---------- B ---------- A ---------- B

60 40

© SAP 2007 / Page 15 ------------------- A ---------- B

100 60 40

Benefits of the New GL:

Online Split

60 40

Multi-ledger update

Unified Financial & Management Acctg

Local GAAP

Support of multiple reporting rqmnts Support of Parallel Accounting Fast Close

US GAAP xxx xxx xxx

IFRS xxx xxx xxx

xxx xxx xxx

Multiple valuation

Extensibility for customer dimensions

Increased transparency Reduced TCO

Multi-dimensional © 2012 SAP AG. All rights reserved.

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General Ledger in SAP ERP 6.0 – Benefits (1) Unified Financial and Management Accounting One version of the truth – stored in the General Ledger Same valuation No inconsistency No reconciliation

Supports different reporting purposes Legal entity reporting Segment reporting Management reporting

Multi-dimensional analysis Account analysis, Drilldown reporting BW Remote reporting – slide and dice for all dimensions Pre-defined reports delivered as SAP content


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BW Reporting for General Ledger Company, Segment, PC, …

Company, Segment, Profit Center, … Functional Area, Transaction Type, …

© SAP 2007 / Page 17 Remote Extractor

FI

Periodic Extractor

CO

...

General Ledger

SAP BW

SAP ERP 6.0 is based on SAP NetWeaver which includes BW reporting. Therefore, there is only 1 system required.


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General Ledger in SAP ERP 6.0 – Benefits (2) Extensibility for customer dimensions Option to expand standard accounting with Industry specific fields Customer-defined fields

Meets international expectations Integration of management dimensions in the GL Supports allocation on additional dimensions in the GL

Important for industry solutions Possibility to adjust to own requirements and terminology


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General Ledger in SAP ERP 6.0 – Benefits (3) Balanced Books for any dimension Essential for segment reporting and management reporting Balance sheet for segments KPI including B/S accounts

Important for various industries Public sector, Insurance, Media, … Often legal requirements

Dimensions can be defined in the configuration. There is a new standard field segment in SAP ERP 6.0. Segment is derived from a profit center (PC). It can be filled manually or defaulted. Option to determine it via a BAdI (Business AddIn) Recommended for segment reporting (in case there are too many PCs)


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Balanced Books for any Dimension – Entry View

Expenses are entered for two cost centers from which profit centers and segments areData derived. Payables are entered onecenters total entry: Expenses for two as profit amount. The total © 2012 SAP AG. All rights reserved.tax amount is derived accordingly.

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Balanced Books for any Dimension – GL View

In the GL view, payables and taxes are split online by profit centers and segments. The ratio is picked from the expense items.


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Online Split for Process Chains – Invoice Entry View

GL View

Vendor Invoice

Vendor Invoice

PK

Account

PrCtr

CCtr

40 40 31

Expense Expense Payables

PC01 CC01 PC02 CC02

Amount 400 600 1000-

Enrichment

Document 4711

Totals

Posting

Single Items Doc 4711


PK

Account

PrCtr

CCtr

Amount

40 40 31 31

Expense Expense Payables Payables

PC01 PC02 PC01 PC02

CC01 CC02

400 600 400600-

Posting

Split Info Table

The split info (PC01 40%, PC02 60%) is stored for usage in subsequent processes.

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Online Split for Process Chains – Payment (1) In a first automatic step, additional costs are broken down according to the split info. Enriched Document Entry View Payment

Payment PK

Account

25 50 50

Payables Bank Discount

PrCtr

CCtr

Amount

PK

Account

1000 97030-

25 50 50 50

Payables Bank Discount Discount

PrCtr

PC01 PC02

CCtr

CC01 CC02

Amount 1000 9701218-

Split of the discount

Split Info Table © 2012 SAP AG. All rights reserved.

The split info (PC01 40%, PC02 60%) is applied on the discount of the payment.

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Online Split for Process Chains – Payment (2) Enriched Document

GL View

Payment PK 25 50 50 50

Account Payables Bank Discount Discount

PrCtr

CCtr

PC01 PC02

CC01 CC02

Amount 1000 9701218-

Cleared Document

Totals

PK 25 25 50 50 50 50

Account Payables Payables Bank Bank Discount Discount

PrCtr PC01 PC02 PC01 PC02 PC01 PC02

CC01 CC02

Amount 400 600 3885821218-

Enrichment

Posting

Split Info Table

Posting The split info (PC01 40%, PC02 60%) is also applied on payables and bank account.


CCtr

Single Items Doc 4712

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General Ledger in SAP ERP 6.0 – Benefits (4) Parallel Accounting The New General Ledger supports Parallel Accounting by using either parallel accounts or parallel ledgers. In New GL, both approaches are considered equally powerful. The choice will depend on the specific customer situation. The parallel accounts approach in the New GL is as powerful as in classic GL in R/3. The parallel ledgers approach in the New GL is much better than the SAP R/3 approach of using classic GL plus the special ledger application.


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Parallel Accounting by using Parallel Ledgers Parallel Accounting – Details Any number of parallel ledgers For parallel valuation – local GAAP, group GAAP, tax purposes For different fiscal year variants

Same UI for all ledgers (data entry, functions, reporting) Almost the same functionality for all ledgers Standard reporting for multiple ledgers Postings into multiple ledgers Postings per specific ledger Closing activities are run separately in parallel ledgers.


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Parallel Accounting – The Leading Ledger

In GL, one ledger is assigned the role of the ‘leading’ ledger. Group valuation is usually mapped in this ledger. All company codes are automatically assigned to the leading ledger (cannot be deactivated).

If parallel reporting is done by parallel accounts, then there is exactly one ledger in the New GL, the leading ledger. For parallel reporting via parallel ledgers, the customer can add additional ledgers to the New GL per company code. The leading area of asset accounting (area 01) is posted to the leading ledger. Controlling is integrated to the leading ledger.


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Parallel Ledgers – Posting to all Ledgers

If ledger is not specified at time of document entry: Posting to all defined GL ledgers Typical transactions: Ingoing invoice, Outgoing invoice, Payment Ledger A (IAS)

Ledger B (US GAAP)

Ledger C (HGB)

(leading ledger) © 2012 SAP AG. All rights reserved.

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Parallel Ledgers – Posting to one Ledger

B

If ledger is specified at time of document entry: Posting to the specified ledger only Typical transactions: Valuation postings, Period end postings Ledger A (IAS)

Ledger B (US GAAP)

Ledger C (HGB)

(leading ledger) © 2012 SAP AG. All rights reserved.

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Parallel Accounting for Primary Processes Primary Processes © SAP 2007 / Page 30 Invoices, Payments, … Creation of one document for all parallel ledgers

Accounting Interface Online split, substitution, … Fiscal year variant and subset of dimensions may differ per ledger.

Ledger L1


Ledger L2

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Parallel Accounting for Secondary Processes Secondary Processes, Local GAAP Allocation, Currency Valuation, Carry Forward, … Creation of parallel documents, separate documents per ledger

Secondary Processes, e.g. IFRS © SAP 2007 / Page Valuation, 31 Allocation, Currency Carry Forward, …



Online split, substitution, …

Online split, substitution, …

Full parallel accounting: different settings for valuation, fiscal year variant, selected dimensions

Ledger L1


Ledger L2

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General Ledger in SAP ERP 6.0 – Benefits (5) Fast Close Many period-end activities are no longer required: Document online split substitutes batch split at period end. Real-time posting from CO into FI - no longer at period end. Legal and management data are in one uniform database. Closing activities are run just once and not multiple times. One uniform database instead of multiple related databases saves a lot of reconciliation time. There is more time for analysis and better decision support.


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General Ledger in SAP ERP 6.0 – Benefits (6) Corporate Governance Perfect support of transparency Legal entity, segment and management reporting as unified whole Same procedures and same quality for all valuations Document principle, entry view linked to each ledger Less manual processing

less risk of non-compliance

Less double processing

less risk of non-compliance


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General Ledger in SAP ERP 6.0 – Benefits (7) TCO Reduction Configuration Best fit – no discussions about which component to choose Reduction of implementation costs – just one component Reduction of costs for end user training Daily Business Reduced manual reconciliation and balancing activities Less effort for enhancing / changing the system Technique No data redundancy

less data volume

reduced data storage

Reduced ongoing maintenance and development time


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Agenda



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New General Ledger – Availability New Installations New GL is the default setting for all new installations.

Upgrade Installations Customers are not required to change and may continue using Classic GL. Customers may run a separate migration project at a later point of time.

New GL in ERP 2004 Unrestricted availability since the end of February 2005.

New GL in ERP 2005 Unrestricted availability since Q2 / 2006

New GL in SAP Enhancement Package 3 for SAP ERP 6.0 Unrestricted availability since June 2008 More details on SAP Enhancement Packages for SAP ERP on www.service.sap.com/erp-ehp

New GL in SAP Enhancement Package 4 for SAP ERP 6.0 Available since November 2008 for Ramp-Up customers

New GL in SAP Enhancement Package 5 for SAP ERP 6.0 Available since June 2011

Scenario-based “SAP General Ledger Migration”service Various migration scenarios for migration from classic to new G/L and for subsequent implementation of further functionality within new G/L Migration training AC212 (for certain migration scenarios) available since Q2 2007


36

SAP Enhancement Package 3 for SAP ERP 6.0 – New GL Parallel Accounting Posting and clearing ledger-group- specific documents on open item managed G/L accounts

Planning Cumulative display for B/S accounts during plan data entry Real-time integration of CO plan data to G/L Upload of plan data from external data sources

New Authorization Check for Profit Centers when posting, clearing and displaying documents

New Standard Reports for Profit Centers and Segments (Drill-Down)

Conversion Tool to transfer Classic Profit Center Reports to New G/L


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SAP Enhancement Package 4 for SAP ERP 6.0 – New GL FI-CO Reconciliation Reporting (New G/L) Drilldown from NewGL profit center reports to CO reports can be done dynamically depending on the origin object type (e.g. cost center, WBS element) that is selected in the sender report; Better reporting integration from FI to CO, value reconciliation between profit centers and cost objects (origin objects), transparency between FI and CO values and less reconciliation effort

Ledger group-specific display of documents (New G/L) Before EHP4: selection of documents only via ledger was possible; Now: possibility to identify and select ledger group specific postings; Customers running parallel accounting using the ledger approach covering different accounting principles can now select documents according to the ledger group and increase transparency

PC-Assignment-Monitor (New G/L) The user interface of the transaction Profit Center Accounting: Assignment Monitor (1KE4) has been extended. Using this overview, you can find and correct missing assignments more easily.

Validation of combinations of new G/L characteristics (New G/L) When entering an accounting entry, all fields are checked to see if they exist. Here also the combinations of the fields entered are checked for validity

Wizards for Configuration of Document Split (New G/L) Guided procedure for document split configuration. The wizard combines all the IMG activities relating to document splitting.

Ledger Specific Posting Period Check (Local Close) Allows to check the posting period for each single ledger

Posting from CO to FI in closed periods (Local Close) Up to now, the FI posting period had to remain open when postings from CO to FI are performed. These postings can now be handled via a separate (new) posting period interval


38

SAP Enhancement Package 5 for SAP ERP 6.0 – New GL Reorganization of Profit Centers Consistent, auditable, key-date oriented re-assignment of Profit Centers and correspondent processes. Single point of access and administration using modern user interfaces for selection and decision taking. Covers merge, split and change of Profit Centers. No system down-time. Can be used periodically. The functionality is part of the offering of SAP LT (system landscape transformation).

Segment and Profit Center Reporting for Asset Accounting Accumulated asset history sheet created in the new general ledger. Further reports in FI-AA. New fields in asset master data: segment and profit center. Assets needs to be consistent -> unique derivation of profit center/segment for all cost objects. Reports in FI-AA offer the possibility to select and sort on the level of entity segment/profit center. BW reporting containing the entities segment/profit center.

Read Totals from Archive The following SAP reporting strategies can now read archived totals data: Abap\4 reports , Drill Down Reports, Report Writer, Simplified Reporting (reading the BI), Display balances (new) = FAGLB03

Transfer of Cumulated and Single Documents in a Distributed System Landscape (ALE) It can be decided which G/L accounts are transferred on a single document level and which G/L accounts are cumulated before the transfer. Provides the possibility of building the right mix with needed granular information without unnecessarily increasing Financials’ data volume. If the transfer takes place on single document level the receiving system gets all necessary process information for subsequent process steps. All documents where no single document transfer takes place where cumulated before the transfer. The solution presumes the same customizing setting in all involved systems which is checked before the transfer takes place.


39

SAP Enhancement Package 6 for SAP ERP 6.0 – New GL Reorganization of Segments The same procedure and handling as the EhP5-reorganization of profit centers. The functionality is also part of the offering of SAP LT (system landscape transformation).

Archiving of reorganizational data For profit centers ( EhP5 and EhP6) and for segments (as of EhP6 only).

Ramp-up milestones of EhP6:“currently planned” Nov 8 th 2011 – Start of Ramp-Up; May 7 th 2012 – End of Ramp-Up (RTC)


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Reorganization of Profit Centers / Segments in ERP

Business Functions: EhP5: FIN_GL_REORG_1 EhP6: FIN_GL_REORG_SEG

Solution Overview Reorganization of Profit Centers / Segments Reorganization Management: Defined procedure for organizational change in ERP Reorganization Plan: Unique and comprehensive view on reorganization measures. Benefits Flexibility: Transparency: Compliance: Low TCO / TCI

New Features Reorganization of profit centers/ segments

Fast adaption of organizational/ reporting structures High data quality for Management Reporting. Approval Steps & Audit Trail.

Description

Target Users

Reorganization scenarios Merge Split Change

Reorganization Scope: Segment: Balance Sheet and P&L Profit Center: Current Assets WIP Fixed Assets Receivables / Liablities P&L

Controller/ Accountant (responsible for overall organizational/ reporting model ) Line Manager / Project Manager / Plant Manager (responsible for detailed reassignments)

Change of master data, transactional data and value flow Audit Trail Generic framework allowing customer specific adoption © 2012 SAP AG. All rights reserved.

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Feature: SAP Reorganization Plan provides one unique & complete view on reorganization process Plant Manager Corporate Management Central Controller (CEO)

Management decision: corporate reorganization

Sales Manager Cost Accountant

Defines reorganizat ion plan

*

Take detailed decisions

Central Controller

Accountant

Monitors Status, Triggers automated steps

Report Results

*

Customer business challenges

Business Value

Break down a management decision for a reorganization aim into a well defined reorganization plan. Align all related parties, identify their specific responsibilities, initiate and monitor all necessary activities.

Single point of entry for defining, triggering, monitoring and reporting on a reorganization plan.

Provide the database for audit trail.


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Reorganization of Segments – General Ledger Supports Flexibility with SAP ERP 6.0 EHP6 Segment reorganization is based on the new general ledger. It enables customers to respond to changing reporting structure requirements by automating the reorganization of their business segments. Customers will now be able to combine flexibility in their reporting structure with the data consistency. Chief Accountant Corporate Management (CEO)

Management decision: Corporate Reorganization

Central Controller

Management Accountant

Defines Define reorganizat Reorganization Plan ion plan

*

Chief Accountant

GL Accountant

*

Make Take detailed Detailed decisions Decisions

*

Accountant

Central Controller

Monitors Status, Status, Monitor Trigger Automated Triggers Steps automated steps

*

Report Report Results Results

**

* Improvements

Features and Key Functions Flexible and comfortable administration of the reorganization procedure Support of different scenarios for segment reorganization: Merge, Split, Object-based reassignment of segments, Consistent processing of master data and business processes, Audit trail, Generic framework allowing customer-specific adoption Strong orientation towards customers need : Web UI, Customer defined Validations, Customer defined Authorizations, Easy mass maintenance of involved objects Scope of the reorganization : All balance sheet and P&L positions carrying segment by SAP’s default derivation from the profit center. (Some restrictions when not using standard derivation logic of profit center). © 2012 SAP AG. All rights reserved.

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SAP’s Reorganization Plan provides one unique & complete view on reorganization process: Example for Profit center Reorganization Plant Manager Corporate Management Central Controller (CEO)

Management Defines decision: reorganizat corporate ion plan reorganization Fast implementation of new organization Low TCO / TCI Reporting on fulfillment

My Company

Take detailed decisions

Central Controller

Monitors Status, Triggers automated steps

Accountant

Report Results

My Company Purchasing

Profit Ctr A

Purchasing

Production

Profit Ctr B

Production

Profit Center A

Profit Center 2

Sales Manager Cost Accountant

Profit Ctr 2 Profit Ctr 3

Profit Center 3 °°° °°° © 2012 SAP AG. All rights reserved.

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Scope of Profit Center Reorganization: Considered Objects Material

Internal Order Cost Center

Sales Order

WBS Element

Purchase Order Network Payable

Network Activity

Receivable

Cost Object

GR/IR Account

Production Order Process Order

Fixed Asset

Product Cost Collector Accrual Calculation Order QM Order Maintenance Order

…and all related open processes


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Scope of Reorganization of Segments Merge, Change, Split of segments * Key–date oriented, forward-driven reorganization Reorganization of all balance sheet and P&L positions Reorganization of New G/L allocation cycles Consistent Reorganization of open processes Reorganization (restricted) allthough New G/L scenario „Profit Center“ is not active Role–based activities for performing the reorganization process Generic framework (the same as for the reorganization of profit centers) Information about status of the process Audit trail *Split of segments is only possible when profit center scenario active (e.g. if profit center is available in totals and documents) Out of scope: HCM employee master data © 2012 SAP AG. All rights reserved.

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New Customers The New General Ledger is default for new installations. It is based on proven functionality and technology of the classic G/L in R/3 which is currently used at more than 10.000 customers. The classic G/L remains available in SAP ERP 6.0

for upgrade customers for new customers with specific industry requirements (e.g. Joint Venture Accounting).


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Upgrade Customers The classic G/L is still available in SAP ERP 6.0. Upgrade installations will continue to use their current applications per default. Customers who are satisfied with their current installation will not be required to change anything and will not be affected at all. SAP offers the „SAP General Ledger Migration“ service which combines the general ledger migration cockpit and service sessions to ensure a safe migration. Even with the availability of the general ledger migration cockpit, there is no push-button solution. Customers are strongly advised to set up a separate project for changing from the classic G/L to the New GL.

For further information about the SAP General Ledger Migration please refer to http://service.sap.com/GLMIG


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Upgrade Customers: Migration to the New General Ledger

Consultant (Partner / Customer)

performing the migration (with the migration cockpit)

performing the new G/L implementation project

SAP General Ledger Migration Service

General Ledger Migration Back Office (SAP)

development support

validation with help of service sessions

SAP General Ledger Migration service (obligatory) + qualified consultants = safe project


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Content of SAP General Ledger Migration Scenario-based general ledger migration cockpit Step-by-step guidance through the migration via process tree and monitor Status administration with logs Remote service sessions Service session to assure right migration approach Service session including technical validation and plausibility checks in migrated test data Service session report after each session, which contains the results of the checks performed Back office support 24h/day technical development support at production weekend Technical development support for test migrations during working hours

Each of these components is required.

Complete migration service offered at fixed price © 2012 SAP AG. All rights reserved.

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New Approach: “Step-by-Step Transition” Implementation of new G/L step by step: various function can be activated subsequently within new G/L 1.

Implementation of new G/L

2.

Implementation of document splitting

3.

Change from account to ledger solution New G/L implementation project 1: Migration from classic to new G/L Upgrade project R/3 -> ERP

Blueprint

New G/L project 2: subsequent implementation of document splitting Blueprint


Customizing

Migration

Customizing

Migration

New G/L project 3: change from account to ledger solution for parallel accounting Blueprint

Customizing

Migration

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Scenarios for Migration from Classic to New G/L (1/2) Scenario 1: Merge of FI ledger Merging of classic G/L ledger, consolidation preparation ledger and cost-of-sales ledger Benefits Reduced data redundancy Reduced effort for period end closing Harmonized reporting

Scenario 2: Merge of FI, PCA and/or SL ledger Scenario 1 and additional merging of Profit Center Accounting and Special Ledger Benefits Replacement of Special Ledger Accounting by new G/L Enhanced auditability Better integrated reporting


53

Scenarios for Migration from Classic to New G/L (2/2) Scenario 3: Scenario 2 + document splitting (for profit center, segment or business area reporting) Document splitting allows balance sheet on the additional dimensions profit center, segments or business areas Benefit Flexible reporting on entities other than company code

Scenario 4: Scenario 2 + change from account solution to ledger solution for parallel accounting Switch from parallel accounting by parallel accounts to parallel ledger Benefit More transparent chart of accounts, reporting, audit ability

Scenario 5: Scenario 3 + change from account solution to ledger solution for parallel accounting See descriptions of scenarios 2,3,4


54

Scenarios for Subsequent Implementation of Further Functionality within New G/L Scenario 6: Subsequent implementation of document splitting New general ledger has been activated without document splitting and now it has to be implemented subsequently for one or more company codes. New general ledger has been activated with document splitting in several company codes and now document splitting is needed in a further company code, where originally document splitting has been deactivated. Service sessions are delivered in a shortened form. Scenario 7: Subsequent implementation of a further ledger Extend an existing ledger solution in new G/L by a further non-leading ledger Introduction of a non-leading ledger while no parallel accounting was in use before* Service sessions are delivered in a shortened form. Scenario 8: Subsequent change from account solution to ledger solution Implementation of ledger solution in new G/L for parallel accounting and replacement of existing account solution Service sessions are delivered in a shortened form. © 2012 SAP AG. All rights reserved. *Introduction of parallel accounting itself is not part of migration service

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Benefits for the Customer Reduced complexity of migration due to scenario-based functionality and guidance Efficient and targeted data migration Easier to handle

Safe data migration and quality assurance of migration project via service sessions Lower risk of migration project

Extended knowledge ware produced by competent and experienced SAP consultants in new general ledger migration team Roadmap / Migration guide / FAQs

Lower cost of data migration through standardized and high quality migration procedure Overall cost of the new G/L implementation project will be reduced

Migration service is based on procedure certified by auditor © 2012 SAP AG. All rights reserved.

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GL in SAP R/3 Enterprise and SAP ERP 6.0 General Ledger in SAP R/3 Enterprise Multiple Applications © SAP 2007 / Page 57 Classic GL CoGS Legal Ledger Requirements

General Ledger in SAP ERP 6.0 SAP ERP 6.0: A Unified World General Ledger supports Legal Requirements Mgmt. and Segment reporting

Profit Center Ledger Management and Segment reporting

Extensibility by Industries Extensibility by Customers Balanced book by any dimension Parallel sets of books

Special Ledger Multi-dimensional, Customer-defined

Fast Close TCO reduction Intl. Accounting Standards

Industry Specific Ledgers B/S by Grant, Fund, Title … © 2012 SAP AG. All rights reserved.

Compliance & Transparency

57

GL in SAP ERP 6.0 – The Unified Approach Accounting Interface © SAPCenter 2007 / Page 58 Profit Currency Determination Translation

Derivation

Zero balance

Document Online Split: Balanced book for any dimension

FI-SL

EC-PCA

CO-OM

GL in SAP ERP 6.0 Cons. Preparation


CoGS Ledger

CO-PA

Reconc. Ledger

58

Agenda



59

New GL Customers – Overview ECC 6.0 Probably more than 3000 live customers* Further migrations projects have been started 30 reference customers*

* Estimation on August 2011 © 2012 SAP AG. All rights reserved.

60

New GL Customers – References (1) Reference Customer

Industry

Country

AIR FRANCE

Cargo Services

France

JM AB

Engineering

Sweden

AIR LIQUIDE

Chemicals

France

InfraServ

Chemicals

Germany

bebit

Engineering

Germany

CorpTech

Public Sector

Australia

HDI

Insurance

Austria

CREDIT LOGEMENT

Banking

France

Oy Karl Fazer Ab

Consumer Products

Finland

Australasian Lubricants Manufacturing

Oil & Gas

Australia

© SAP 2007 / Page 61


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Industry

Country

BOC Gases America

Chemicals

USA

Bridgestone Americas

Automotive

USA

State of California

Public Sector

USA

The Home Depot

Retail

USA

Forest City Enterprises Inc

Professional Services

USA

Flir Systems, Inc.

Aerospace & Defense

USA

WorldSpace Inc

Telecommunications

USA

Electro Scientific Industries

Industrial Machinery

USA

Newport Corporation

Aerospace & Defense

USA

Haas Automation

Industrial Machinery

USA

© SAP 2007 / Page 62


62


Industry

Country

Nordenia

Forest Products

Malaysia

Centrica Plc

Utilities & Waste

Great Britain

BBS Bankenes

Banking

Norway

MEAG MUNICH ERGO

Insurance

Germany

CITIC Industrial Bank

Banking

China

Press Media

Higher Education

China

Rio Tinto Aluminium

Primary Metal & Mining

Australia

Socotab Frana SA

Wholesale

Switzerland

Münchener Rück

Insurance

Germany

W.R. Grace & Co.

Chemicals

USA

© SAP 2007 / Page 63


63

Success at our Customers

“

“We generate a balance sheet and profit and loss statement at the profit center/store level. Online document splitting enables a very high degree of automation.” Ms. Byner-Bendig, Common Template Accounting FI/CO, Metro Group

“With the New GL in SAP ERP 6.0 we are able to master all requirements for parallel valuation (Local GAAP and US-GAAP)” Dieter Bankosegger, Head of the Financial Accounting Department

“With New GL we have the ability to differentiate each posting by fund and with this new GL functionality we are benefiting from more accurate account assignment procedures re-designed to support our complex Fund Accounting for DWR” Mary Smith, project manager, Department of Water Resources - State of California © 2012 SAP AG. All rights reserved.

64

Migration to NewGL - Success at our Customers

“

“The functionality of the migration programs and the structured process reduced the costs and the risk in the migration project.” Reinhold Scherer, Manager Subdivision Accounting, Ameco, China

“SAP’s general ledger migration team provided optimum support for the implementation of the new general ledger.“ Runar Kletvang, BBS (Banking and Business Solutions), Norway

„SAP's support during our rollout planning, testing and during our go-live weekend, was an important factor in our success.“ Rob Sargeson, Chief Information Officer Thomson Legal and Regulatory, Thomson, USA


65

Agenda



© SAP

66

Benefits of the General Ledger in SAP ERP 6.0 The General Ledger supports a Unified Financial and Management Accounting. It provides Extensibility and Flexibility to add industry or customer specific dimensions to standard accounting. There is powerful functionality for Balanced Books by Any Dimension which is important for segment and management reporting, and in many industries. The General Ledger supports Parallel Accounting by Using Parallel Ledgers or Parallel Accounts. There is a strong support of Fast Close since many period-end activities are no longer required. The General Ledger provides perfect transparency and reduces the risk of noncompliance – thus supporting Corporate Governance. Low TCO for implementing and running the General Ledger. With the reorganization of profit centers (EhP5) the General Ledger supports heavily Organizational Flexibility without involving IT.


67

Further Information New G/L and migration to new G/L is covered in greater depth in the following SAP training courses: AC210: New General Ledger Accounting AC212: Migration to New General Ledger Accounting

www.sap.com/germany/services/education/ Updated Information about the New G/L from Solution Management

www.service.sap.com/GL


68

Thank You! Contact information: Pete Graham Director, Finance, Solutions [email protected] Newtown Square, PA 267-752-4056

]

Thank you for participating. Please remember to complete and return your evaluation form following this session. For ongoing education on this area of focus, visit the Year-Round Community page at www.asug.com/yrc

[


SESSION CODE: 1907

70

70

SAP Contact Slide

SAP Finance, Solutions

— Pete Graham

[email protected]

SAP Field Services - ERP

— Joe Svoboda

[email protected]

SAP Solution Management Financials

— Erwin Brandt

[email protected]


71


No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, PowerPoint, Silverlight, and Visual Studio are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, z10, z/VM, z/OS, OS/390, zEnterprise, PowerVM, Power Architecture, Power Systems, POWER7, POWER6+, POWER6, POWER, PowerHA, pureScale, PowerPC, BladeCenter, System Storage, Storwize, XIV, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, AIX, Intelligent Miner, WebSphere, Tivoli, Informix, and Smarter Planet are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the United States and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are trademarks or registered trademarks of Adobe Systems Incorporated in the United States and other countries. Oracle and Java are registered trademarks of Oracle and its affiliates. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.

Google App Engine, Google Apps, Google Checkout, Google Data API, Google Maps, Google Mobile Ads, Google Mobile Updater, Google Mobile, Google Store, Google Sync, Google Updater, Google Voice, Google Mail, Gmail, YouTube, Dalvik and Android are trademarks or registered trademarks of Google Inc. INTERMEC is a registered trademark of Intermec Technologies Corporation. Wi-Fi is a registered trademark of Wi-Fi Alliance. Bluetooth is a registered trademark of Bluetooth SIG Inc. Motorola is a registered trademark of Motorola Trademark Holdings LLC. Computop is a registered trademark of Computop Wirtschaftsinformatik GmbH. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, SAP HANA, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company.

Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems Inc.

Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other Sybase products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Sybase Inc. Sybase is an SAP company.

HTML, XML, XHTML, and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology.

Crossgate, m@gic EDDY, B2B 360°, and B2B 360° Services are registered trademarks of Crossgate AG in Germany and other countries. Crossgate is an SAP company.

Apple, App Store, iBooks, iPad, iPhone, iPhoto, iPod, iTunes, Multi-Touch, Objective-C, Retina, Safari, Siri, and Xcode are trademarks or registered trademarks of Apple Inc.

All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.

IOS is a registered trademark of Cisco Systems Inc. RIM, BlackBerry, BBM, BlackBerry Curve, BlackBerry Bold, BlackBerry Pearl, BlackBerry Torch, BlackBerry Storm, BlackBerry Storm2, BlackBerry PlayBook, and BlackBerry App World are trademarks or registered trademarks of Research in Motion Limited.


The information in this document is proprietary to SAP. No part of this document may be reproduced, copied, or transmitted in any form or for any purpose without the express prior written permission of SAP AG.

72

© 2012 SAP AG. Alle Rechte vorbehalten.

Weitergabe und Vervielfältigung dieser Publikation oder von Teilen daraus sind, zu welchem Zweck und in welcher Form auch immer, ohne die ausdrückliche schriftliche Genehmigung durch SAP AG nicht gestattet. In dieser Publikation enthaltene Informationen können ohne vorherige Ankündigung geändert werden.

Google Google Google Marken

Die von SAP AG oder deren Vertriebsfirmen angebotenen Softwareprodukte können Softwarekomponenten auch anderer Softwarehersteller enthalten.

INTERMEC ist eine eingetragene Marke der Intermec Technologies Corporation.

Microsoft, Windows, Excel, Outlook, und PowerPoint sind eingetragene Marken der Microsoft Corporation.

Bluetooth ist eine eingetragene Marke von Bluetooth SIG Inc.

IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, z10, z/VM, z/OS, OS/390, zEnterprise, PowerVM, Power Architecture, Power Systems, POWER7, POWER6+, POWER6, POWER, PowerHA, pureScale, PowerPC, BladeCenter, System Storage, Storwize, XIV, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, AIX, Intelligent Miner, WebSphere, Tivoli, Informix und Smarter Planet sind Marken oder eingetragene Marken der IBM Corporation. Linux ist eine eingetragene Marke von Linus Torvalds in den USA und anderen Ländern. Adobe, das Adobe-Logo, Acrobat, PostScript und Reader sind Marken oder eingetragene Marken von Adobe Systems Incorporated in den USA und/oder anderen Ländern. Oracle und Java sind eingetragene Marken von Oracle und/oder ihrer Tochtergesellschaften. UNIX, X/Open, OSF/1 und Motif sind eingetragene Marken der Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame und MultiWin sind Marken oder eingetragene Marken von Citrix Systems, Inc. HTML, XML, XHTML und W3C sind Marken oder eingetragene Marken des W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Apple, App Store, iBooks, iPad, iPhone, iPhoto, iPod, iTunes, Multi-Touch, Objective-C, Retina, Safari, Siri und Xcode sind Marken oder eingetragene Marken der Apple Inc. IOS ist eine eingetragene Marke von Cisco Systems Inc. RIM, BlackBerry, BBM, BlackBerry Curve, BlackBerry Bold, BlackBerry Pearl, BlackBerry Torch, BlackBerry Storm, BlackBerry Storm2, BlackBerry PlayBook und BlackBerry App World sind Marken oder eingetragene Marken von Research in Motion Limited.


App Engine, Google Apps, Google Checkout, Google Data API, Google Maps, Mobile Ads, Google Mobile Updater, Google Mobile, Google Store, Google Sync, Updater, Google Voice, Google Mail, Gmail, YouTube, Dalvik und Android sind oder eingetragene Marken von Google Inc.

Wi-Fi ist eine eingetragene Marke der Wi-Fi Alliance. Motorola ist eine eingetragene Marke von Motorola Trademark Holdings, LLC. Computop ist eine eingetragene Marke der Computop Wirtschaftsinformatik GmbH. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, SAP HANA und weitere im Text erwähnte SAP-Produkte und Dienstleistungen sowie die entsprechenden Logos sind Marken oder eingetragene Marken der SAP AG in Deutschland und anderen Ländern. Business Objects und das Business-Objects-Logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius und andere im Text erwähnte BusinessObjects-Produkte und Dienstleistungen sowie die entsprechenden Logos sind Marken oder eingetragene Marken der Business Objects Software Ltd. Business Objects ist ein Unternehmen der SAP AG. Sybase und Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere und weitere im Text erwähnte Sybase-Produkte und -Dienstleistungen sowie die entsprechenden Logos sind Marken oder eingetragene Marken der Sybase Inc. Sybase ist ein Unternehmen der SAP AG. Crossgate, m@gic EDDY, B2B 360°, B2B 360° Services sind eingetragene Marken der Crossgate AG in Deutschland und anderen Ländern. Crossgate ist ein Unternehmen der SAP AG. Alle anderen Namen von Produkten und Dienstleistungen sind Marken der jeweiligen Firmen. Die Angaben im Text sind unverbindlich und dienen lediglich zu Informationszwecken. Produkte können länderspezifische Unterschiede aufweisen. Die in dieser Publikation enthaltene Information ist Eigentum der SAP. Weitergabe und Vervielfältigung dieser Publikation oder von Teilen daraus sind, zu welchem Zweck und in welcher Form auch immer, nur mit ausdrücklicher schriftlicher Genehmigung durch SAP AG gestattet.

73

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