Advanced Microsoft Word – Tutorial – Level 2.3

Advanced Word Tutorial

Note: Different computers and different systems operate somewhat differently – therefore some directions may not seem clear to you. Please let us know of any places where you see discrepancies.

Advanced Microsoft Word – Tutorial – Level 2.3 Use bullets and numbered lists Add graphics Use tables and columns Section formatting Working with styles and formatting Create templates Insert graphics and movies Use of word art Open a new word document to use as you practice this tutorial. Label it AdvancedWord-Level2.3-yourname- date -Practice. For example: Advanced Word-Level2.3-annedotson-8-18-08-Practice Be sure you label each section according to the numbered sections of this tutorials.

REMEMBER: Technology cannot be taught; it can only be messed around with.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

1. Bullets & Numbered Lists Open Word > File > New

Highlight, copy and paste the following list into your newly created word document. Label it Bullets and Numbered List Seven separate spiral notebooks Colored pencils 3 x 5 inch lined index cards Pencils A pen for checking Money for Scholastic News Assignment book Floppy disk Glue A box of tissues Crayons A folder to hold completed assignments A box of colored markers

Click the Zoom box (the one that has the % view) on the Standard toolbar and choose Whole Page. Select (highlight) the list. Click the Format menu and choose Bullets and Numbering. Click the Bulleted tab. Choose a square or round checkbox list. Click Customize

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

Click the Font Button under Customize and choose 20 from the Font Size choices. Click OK and then OK again.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

2. Add Bullets to Part of a Document Select the following list of supplies from the middle of this letter, paste into your document and follow the directions above, making it into a checklist.

“Dear Parents, We’re going to the outdoor classroom next Thursday! The kids are so excited. It seems to be all they want to talk about! This will be the culmination of our studies on farming. This will be a very active two days, so send your child to school in clothes that can withstand running, climbing, and hiking in the great outdoors. The bus will leave Thursday morning at 9:15 sharp and will return at 3:00. We’ve included a checklist of things you might wish to send with your child. Jeans and shorts and T-shirts (extras to change from wet or muddy clothes) Extra shoes and socks (to change from wet or muddy footwear) Jacket or sweatshirt Snacks Sunscreen and insect repellant Towel, soap, shampoo Please call us at school if you have any questions. The phone number is 221.6100. Sincerely,”

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

Level 2.3

3. Sorting Text Select the list from the following inventory and paste into your document. STUDENT DESKS STUDENT CHAIRS TEACHER DESK TEACHER DESK CHAIR COMPUTER TELEVISION VCR OVERHEAD PROJECTOR 4-DRAWER FILE CABINET PROJECTION SCREEN PENCIL SHARPENER METAL WASTEBASKET FLAG CLOCK ALPHABET WALL CARDS PAPER TOWEL DISPENSER STATE MAP WORLD MAP GLOBE 16" EDUCATIONAL GAMES

26 26 1 1 1 1 1 1 1 1 1 2 1 1 1 1 1 1 1 6

Highlight the list you just pasted, then Click the Table Menu and choose Sort.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Advanced Word Tutorial

Click OK and this will alphabetize your list.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

4. Change the Case of Text This list would look better if it were not in all caps. Select the list. Click the Format menu and choose Change Case.

Choose Title Case and click OK. Note that in some cases, you might have to retype a word. Check out Vcr and correct it to VCR. Add Bullets to the List Click the Format menu, choose Bullets and Numbering. Click the Bulleted tab. Choose a style you like and click Customize. Try some different fonts and bullet symbols, and then click OK.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

Highlight the text and choose Numbering from the Formatting toolbar. You can also go to Format, choose Bullets and Numbering and choose the style of Numbering you would like to use.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

5. Add Graphics Well-placed graphics add interest, can support key points and highlight important information. Go to Insert > Picture Note the first 2 or 3 commands on the submenu are for pictures. These pictures exist independent of your document. The lower commands on the submenu are for drawing objects, which you generate. (This can change somewhat in the different programs) There are two basic types of graphics that you can use to enhance your documents. Pictures are graphics that were created somewhere – on the web, scanner, and digital camera or clip art. These are at the top of the sub menu. Drawing objects are graphics that you generate from within Word, as opposed to creating them elsewhere. They are Auto Shapes, Drawings, Word Art, Organizational Charts, and diagrams. 6. Creating a holiday letter. Write a paragraph about your class or family, then go to INSERT > Picture > From File. Choose a picture that you have stored on your hard drive or one that you have on a thumb drive. If you do not have a picture available, choose INSERT > Picture > Clip Art and insert a clip art image that fits your paragraph. After you insert the image, you can use wrapping style to make the layout look the way you wish. There are 5 wrapping styles. Try each one of them with the picture you just inserted in your document. • The IN LINE WITH TEXT style allows you to insert at the insertion point that you have indicated and the picture will move as you add or delete text. There is white space around the graphic. • The SQUARE style wraps the text around all sides of a square bounding the graphic. The graphic again moves as you add or delete Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

• The BEHIND TEXT STYLE has no border round the graphic. the picture actual floats on its own layer behind THE text. • The TIGHT STYLE wraps the text around the graphic in an irregular shape according to the text. • The IN FRONT OF TEXT STYLE has no border around the graphic and the graphic floats in front of the text. Try each one and choose the one you like the best for this particular text.

How do you do this? Click graphic to select. Go to Format menu > Picture Go to Format Picture menu > Layout Click the wrapping style you are trying and say OK. NOTE: YOU CAN ALSO DRAG THE GRAPHIC WHERE YOU WANT IT.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

7. USE TABLES AND COLUMNS

INSERTING A TABLE Go to Table>Insert Insert Table with 7 columns 2 rows. Rows will automatically add as you TAB over. On your document, you should have the following:

Now complete the table as you might use it for your classroom. For example, across the first row, title your table. Now, let’s format the TITLE ROW. Click View>Toolbars>Tables and Borders Click the Shading Color Icon and Choose Black. Change the text color to white or color of your choice. Click the BOLD BUTTON on the Formatting toolbar. Continue to add rows to build a table of at least 5 rows. Spend a few minutes with the Tables and Borders toolbar. Play around with the table – see what you can do.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

8. DRAWING A TABLE Click TABLE > DRAW TABLE [Cursor changes to pencil shape) Using the pencil tool, draw horizontal lines to create 5 lines. Make the first row larger than the others. Draw vertical lines to create 6 columns. Move the cursor to the second row on the outside of the box and it changes to an arrow. Highlight or select the remaining rows and click the DISTRIBUTE ROWS EVENLY ICON from the TABLES AND BORDERS toolbar. Now you can enter your text.

Click the top left cell. Type Assignment or Word of your choice. Press TAB to move to the cell on the right. Type the days of the week in the first row (or titles of your choice). Select or Highlight the entire row. Bold the text. Click the Center Button to center the text. Click Format menu and choose Borders and Shading. Choose Shading tab and select a color and click OK. Select all the rows, click Center and all the text will be centered. You can also add CLIP ART to your chart or table. To do this, click the clip art icon or the Insert menu. Choose the picture you want and then Clip Art. Insert clip art for the first cell. The picture will be huge and you will need to resize it. Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

Now, there is a quick way to add this clip art without needing to resize. Use the Text Box icon on the Drawing toolbar. Draw a text box inside the second assignment cell. Drag a piece of clip art into the text box. This automatically sizes it to fit the box.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

9. Section Formatting Section Breaks are used to create different headings, footers, and page numbers and to vary the number of columns in different sections of the document. Create a letter to parents informing them of an upcoming assignment and insert a list in it on your word document. Once you have written this letter, you can change the list to two columns (in the future, you will be able to do this as you are typing the list). Now, open your letter and click in front of the first item. Click the Column button and select 2 columns. The entire document will become 2 columns but you want only the list to be in 2 columns. To remedy this, use a section break. Click the column button again and change it back to one or simply click UNDO. Insert a section break Click to the left of your first item. Click the Insert menu and choose Break. Choose Continuous. Section break will now begin on this line. Click OK Click column button and select 2 columns. The closing paragraph will be at the bottom of the second column. Click to the left of the closing paragraph and Insert a Continuous break. Click the column button and select one column. (You cannot use UNDO here). Press ENTER on a PC and RETURN on a Mac and this will insert a blank line between the columns and the closing paragraph. Insert a column break Your first column may have more text than the second. Click to the left of the item at the bottom of the left column where you want a break. Click Insert, choose Break and then column break and click OK. This will force the additional items to move to the second column.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

10. Styles

Styles and templates are the primary ways that you can group and save a set of formatting specifications and easily apply those specifications to a number of documents. Styles apply to one type of formatting, such as paragraphs. Templates are broader packages of formatting that can contain a number of styles as well as text and toolbars. Create and Use Styles

We are going to emphasize the different sections in the document we are creating. Select the Title Bullets and Numbering in the document you are creating. On the formatting toolbar, the first icon with an arrow should read STYLE as you mouse over it. Click on the arrow and note the drop down menu. Go through your document and change the 10 titles of the sections you have created to this point to Heading 2. This is a style! You can also do this by opening the formatting palette found on the Standard toolbar. Try it both ways! Go to the HELP menu and search under styles. Try out several of the menu items to see what you can do with styles. Now, try using the STYLE Gallery. On the Format menu, click Theme, click Style Gallery. In the Template box, select the template that contains styles you want to use. The styles you select are copied to your document. To look at your document, click Document under Preview.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

Create a new template

The NORMAL template is the default template used by Word unless you tell it otherwise. It, like all templates, includes default styles, Auto Text, toolbars and other customizations that determine the general look of your document. You can customize the Normal template, but it would be better to create your own template and leave the Normal template as it is. With WORD open, click FILE and Click NEW. The New Document task pane is displayed. (ON a MAC, click File>Project Gallery>New) In the Templates area, click ON MY Computer. 1. Do one of the following a. To base a new template on an existing document, click Open on the File menu and then open the document you want. b. To base a new template on an existing template, click Project Gallery on the File menu. Click a template that is similar to the one you want to create and then click Open. 2. On the File menu, click SAVE AS. 3. In the Save As box, type a name for the new template. If you are basing a new template on an existing document, in the Format popup menu, click Document Template. 4. Click Save. 5. In the new template, add the text and graphics you want to appear in all new documents that you base on the template, and delete any items you don’t want to appear. 6. Make the changes you want to the margin settings, page size and orientation, styles, and other formats. 7. Click Save and then click Close on the File menu. Create a template to be used for your class and saved as a template –it can be a spreadsheet, a word document, a list, and a weekly letter. Make a copy of that to go with your word document for this practice.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

11. Insert Graphics and Movies Click the Font Size box and chose 48. Click the Center button. Type Parts of a Flower Press Enter on Windows (or Return on a Mac) twice to move the cursor down. Click the Insert menu, choose Picture, then From File or from Clip Art. Choose a flower from clip art or a picture that you have on your hard drive and insert into your document. Right-click the picture and choose FORMAT Picture. Click the Layout tab and choose in front of text. Click OK to center the picture on the page. Click the TEXT BOX icon from the Drawing toolbar or click the Insert menu and choose Text Box. Drag to draw a text box below the picture on the left side. Choose 22 from the Font Size box. Type a descriptive word in the text box. The text box is then outlined with a thin line. Click the Line Color icon and choose No Line. Using this method you can create labels for your graphic. Put at least 3 different labels on your picture in your document! Note: you can also add lines from the label to the picture. To do this, click the Arrow tool on the Drawing toolbar. Hold and drag to draw a line from the label to its part in the picture. Click the Line Style icon and choose the size thickness of the line, Click the Line Color icon and choose a contrasting color. Draw arrows from the three labels to their corresponding parts.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

Insert a Movie If you have a movie or a video saved on your hard drive, this is very easy to do. Click the Insert Menu, and choose Object. Click the Create from File tab. Click Browse and navigate to the Movies folder on your hard drive. Select a movie and click OK To play the movie On a PC, double click the movie or movie icon to play. On Macs, click the “filmstrip” icon on the movie, and then click the Play button on the bottom of the movie. (YOU DO NOT NEED TO DO THIS ON YOUR DOCUMENT) 12. Word Art Click the WordArt icon on the drawing toolbar or click the Insert menu, choose Picture, and then WordArt. Double-click the WordArt in the upper left corner. Type your name (all caps and no spaces) and click OK. (NOTE: if your WordArt toolbar is not showing, click the View menu, choose Toolbars, and then WordArt.) Click on the lower right handle of the word art and drag to make it larger. Click the Format WordArt icon on the WordArt toolbar and click the arrow next to Fill Color and choose Fill Effects. Click the Picture tab at the top of the screen. Now choose the picture to fill the WordArt name and click Select Picture. Tighten this WordArt by click the Word Art Character Spacing icon on the Word Art toolbar. Choose Very Tight. This decreases the space between the letters. NOTE: you may need to crop the picture, or use different ones to get the effect you want. Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3

Advanced Word Tutorial

13. Finding help on the Web There is so much more you can do with Word. Go to the web and search for help with any problem or idea that you have. For example, if you want to learn more about word, go to Google and type Word 2003 or Word 2007 and look at some of the online training available from Microsoft. Insert two links on your document from these resources. Print your document and give a copy to the instructor. Save this to your server account under your tech folder.

Compiled by Anne Dotson Computer and Technology Integration July, 2008

Level 2.3