AEOE NORTHERN COUNCIL MEETING, Sat. 29 January 2005 San ...

AEOE NORTHERN COUNCIL MEETING, Sat. 29 January 2005 San Rafael, after BAEER Fair Hoppy, Dan W., Lisa, Tami, Heather, rikki, Aaron, Pete (notes) Meeting starts 4:05 pm 1. Hoppy’s retirement: congratulation, eating worms, Costa Rica He’s at 530/644-3487, 2. Reducing email. Maggie can arrange to bunch each day’s. Put personal return address on messages, so people can reply to just the sender. Use ‘please respond’ in subject Aaron will email a message to all, bring up as Board agenda 3. Bill Hammerman, retired SFState Has a ‘time capsule’ he could bring to conference, from 1980 (fifty years of EE; this conference would be a symbolic 75 years now). This is from an observance that involved different outdoor environmental ed. programs from east to west coast lighting campfires the same evening, calling each other to move the fire’s ignition across from New Hampshire to Hawaii. He also has a large personal archive of early EE material he’d like to find an appropriate repository for, and wonders if AEOE would be the place. Hoppy will work with Bill and with Janice to see if we can do this, or if Esther, at CSU East Bay can take it into their library. 4. Spring conference: Heather  .t-shirt design is coming, organic cotton, $15 retail  .Duffy working hard on presenters  .Tami on entertainment: Friday is set, with Salsa Profundo, still straightening out details for a dance teacher. Tami visited the site, finds a rustic barn without a stage.  As for Saturday, possibly “Buckeye Flats” = traditional bluegrass, researchers from Sequoia-Kings. They’re $800 plus lodging. Possible alternate, too, to be less traditional.

 .Aaron re keynotes: Bertram, re California kids today, the art of the welcome, Jon Young – he’ll also bring some workshops: Ken on cybertracking, bird language, sense o’ place stuff.  .setting up a ‘teahouse’, while dining hall’s closed during the day; coffee and tea to be donated – Tamara and Bat working on this  .Tami: there are two kitchens that we can use  .vendors: “Heyday Books” to compete with Acorn? Acorn welcomes them. Bay Nature magazine. Karen’s working on a vendor for green feminine products  .Tamara on auction items; timing is tight Saturday night.  .scholarships: $100, application coming  .Inclusivity Committee will meet 4:15 Sat., concurrent with Strategic Planning group, for 45 minutes. After discussing several possibilities, it was decided that Pete will bring up diversity functions at Friday board meeting, pick up communication with Running Grass, invite Running Grass to consult with us for an hour of the Sunday afternoon portion of the Board meeting.  .dining hall is small: 150, or with outside seating in good weather, 250. 90 minutes per meal, to allow rotation.  .job fair 12:30-1 Sat.  .camping is undeveloped, will establish loud and quiet areas  .people will be advised that bikes are handy for getting around  .Liza to work on housing arrangements  .Kara Walker (Camp Campbell) to coordinate registration money  .Melody Mischke (YI) to coordinate volunteers pre-conference, Mary Carter might do it on-site  .lots of volunteers are needed still; we need to get a list of needs to Dan for the newsletter; should there be a core pool of volunteers that can be designated for tasks as they emerge, up to a certain total of hours committed?  signs, parking, ‘welcome wagon’  give t-shirts to identify crew?

 First aid station; Yuko and Hoppy can work on staffing and supplies  .Dave Berman (Westminster Woods) supplying radios, and a closing stewardship function  .George to call for Howard Bell nominations  .it needs to be clarified again which jobs come with conference discounts (see August 2004 minutes)  .our cost is $107/person, conference fee is $140 – just one fee for all  .Board will meet 8:30 Friday morning, until lunch, and Sunday 1-3 to conclude; we can overnight on site Thursday, there are no students then, COSA will be there, too. 5. Chairs-elect, Lisa Murphy and Tami Dickenson, starting work on their successor; see job description on website, responsible for fall conference 6. Fall conference: Dan can help book Tamarack Flat with NPS. Avoid ‘Strictly Bluegrass’ weekend. Pete to update campground map. Questions re food supply, since neither chair is at Green Meadows now.