AGENDA City Council Regular Meeting - the City of Renton

AGENDA City Council Regular Meeting 7:00 PM - Monday, February 22, 2016 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way

1.

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

2.

ROLL CALL

3.

PROCLAMATION a) Del Mead Day - February 24, 2016 b) World Spay Day - February 23, 2016

4.

ADMINISTRATIVE REPORT

5.

AUDIENCE COMMENT  Speakers must sign-up prior to the Council meeting.  Each speaker is allowed five minutes.  The first comment period is limited to 30 minutes.  The second comment period, later on the agenda, is unlimited in duration.  When recognized, please state your name & city of residence for the record. NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED.

6.

CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of the Council Meeting minutes of 2/8/2016. Council Concur b) AB - 1602 Mayor Law reappoints Roxanna Johnson to the Planning Commission for a term expiring 1/31/2019. Council Concur c) AB - 1605 Administrative Services Department recommends adopting a resolution to set the threshold for state sales tax credit for 2016 at $4,873,000 related to the Benson Hill annexation. (See item 8.a.) Council Concur

d) AB - 1603 Community Services Department reports the results from the 1/26/2016 bid opening for CAG-15-229 - Meadow Crest Playground, Phase 2 - Nature Play Area; and submits the staff recommendation to accept the lowest responsive bid submitted by Paul Brothers, Inc. in the amount of $210,540.78, and accept the $55,000 donation from the Charles Custer Fund, and adjust the budget. Refer to Finance Committee e) AB - 1606 Community Services Department submits a Lease amendment to LAG-14-006 with Amazing Grace Lutheran Church, extending the lease amounts and duration, and for renovations on the third floor of the 200 Mill Building for the Renton Preparatory Christian School in the amount of $390,000 over 6 years. Refer to Finance Committee f)

AB - 1609 Community Services Department requests approval to waive golf course green fees and driving range fees in the amount of $3,100 for the Liberty High School Girls Golf Team for the 2016 season. Council Concur

g) AB - 1604 Human Resources / Risk Management Department recommends approval of a contract with Carl Warren & Co. in an amount not to exceed $150,000 over a three-year period, for the purpose of claims adjusting services. Refer to Finance Committee h) AB - 1600 Transportation Systems Division submits CAG-11-133, SW 27th Street/Strander Blvd. Extension, Phase 1 Segment 2A Project, contractor Guy F. Atkinson Construction, LLC; and requests acceptance of the project, and approval of the final pay estimate of $230,383.90, subject to receiving the required certifications. Refer to Transportation (Aviation) Committee i)

AB - 1601 Transportation Systems Division submits CAG-14-106, Highlands to Landing Pedestrian Connection Project, contractor R.L. Alia Company; and requests acceptance of the project, and approval of the final pay estimate of $788.40, subject to receiving the required certifications. Council Concur

7.

UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: Vouchers; Interlocal Agreement with Valley Medical Center for Occupational Health Services for 2016* b) Transportation (Aviation) Committee: 2016-2017 Orca Business Cards Agreement*

8.

RESOLUTIONS AND ORDINANCES Resolutions: a) Annexation Sales Tax Credit (See item 6.c.)

b) Interlocal Agreement with Valley Medical Center for Occupation Health Services for 2016 (See item 7.a.) c) 2016-2017 Orca Business Cards Agreement (See item 7.b.) Ordinance for first reading: d) Abandoned Shopping Cart Enforcement (Referred on 2/8/2016) Ordinance for second and final reading: e) Establishment of 165th St. Sanitary Sewer Extension Special Assessment District (#48) (First reading 2/1/2016)

9.

NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.)

10.

AUDIENCE COMMENTS

11.

EXECUTIVE SESSION Labor Negotiations - RCW 42.30.140(4)(b) - approximately 25 minutes

12.

ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) 7th Floor Conferencing Center February 22, 2016 Monday, 6:00 p.m. 2015 Community Survey Results | Regional Issues Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings

AGENDA ITEM #3. a) CITY OF

Denis Law

—Renton 0 Mayor’s Office

Proctamatio ii

Wherea.s, Del Mead has been volunteering Monday mornings at the City Hall Information Desk since February 24, 2000, and is celebrating 16 years as a volunteer for the City of Renton on February 24, 2016; and

Whereas, Del has given approximately 3,465 hours of her time during the past 16 years to greet visitors and staff, making everyone feel at ease with her special brand of warmth, sense of humor, and personality; and

Whereas, Del celebrated her 93rd birthday on January 29, 2016; and, Whereas, Del personifies and exemplifies “embracing a zest for life;” and Whereas, Del, with her late husband John, moved to the Renton area in

1955 when John secured work

at the Boeing Company; and

Whereas, Del was a founding member of the Renton Clothes Bank in 1965, and has worked tirelessly for the organization serving in various board positions, including President, and currently holds President Emeritus status with this local organization; and

Whereas, Del joined Soroptimist International of Renton on January 1, 1973, and has held every leadership position, including Parliamentarian and President within the organization, and currently holds Life Member status; and

Whereas, Del served as Renton’s own City Clerk from October 1, .1972, to June 30,

1982, during her 23

years of service as a City of Renton employee; and

Whereas, we all, citizens, staff, and City officials alike, thank Del for her dedication, graciousness, helpfulness, talent, professionalism, and ambassadorship to and on behalf of the City of Renton;

7Vow, therefore, I,

Denis Law, Mayor of the City of Renton, do hereby proclaim February 24, 2016 to be

q3etgv1ca Day in the City of Renton, and I encourage all citizens to join me in wishing Del a very happy birthday and thanking her for her 16 years of dedicated volunteer service.

In witness whereof I have hereunto set my hand and caused the seal of the-city of Renton to be affixed this 22nd day of February, 2016.

Denis Law, Mayor City of Renton, Washington

Renton City Hall

•

1055 South Grady Way

•

Renton, Washington 98057

•

rentonwa.gov

AGENDA ITEM #3. b)

CITY OF

DenisLaw

---—-Renton 0 Mayor’s Office

Proctarnation Wfiereas, pets provide companionship to 65% of U.S. households; and Wfiereas, 2.4 million healthy and adoptable cats and dogs are put down in animal shelters each year due to a lack of critical resources and public awareness; and

Wfiereas, nearly 90% of pets living in poverty and 98% of community (feral and stray) cats are unaltered; and

Wfiereas, spaying and neutering has been shown to dramatically reduce the number of animals who are put down in animals shelters; and

Wfiereas, programs exist to assist with the cost of spaying or neutering community cats and pets living in poverty; and

Wfiereas, veterinarians, national and local animal protection organizations, and private citizens have joined together again to advocate the spaying or neutering of pets and community cats on “World Spay Day 2016”;

Wow, tfierefore, I, Denis Law, Mayor of the City of Renton, do hereby proclaim February 23, 2016, tobe

WorfiSpay Day 2016 in the City of Renton, and I encourage all citizens to join me in this special observance by having their own pets spayed or neutered or bysponsoring the spaying or neutering of a pet in need.

In witness wfiereof I have hereunto set my hand and caused the seal ofth.e City of Renton to be affixed this 22nd day of February, 2016.

De is Law, Mayor L/ City of Renton, Washington

Renton City Hall

•

1055 South Grady Way

•

Renton, Washington 98057

•

rentonwa.gov

AGENDA ITEM #6. a)

MINUTES City Council Regular Meeting 7:00 PM - Monday, February 8, 2016 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Randy Corman, Council President Ryan McIrvin Armondo Pavone Ruth Pérez Don Persson Ed Prince Carol Ann Witschi ADMINISTRATIVE STAFF PRESENT Denis Law, Mayor Jay Covington, Chief Administrative Officer Zanetta Fontes, Senior Assistant City Attorney Jason Seth, City Clerk Ellen Bradley-Mak, Human Resources and Risk Management Administrator Kelly Beymer, Community Services Administrator Chip Vincent, Community & Economic Development Administrator Gregg Zimmerman, Public Works Administrator Jennifer Henning, Planning Director Fire Marshal Angela St. John, Fire & Emergency Services Department Deputy Chief Chad Michael, Fire & Emergency Services Department Commander Chad Karlewicz, Police Department

February 8, 2016 REGULAR COUNCIL MEETING MINUTES

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AGENDA ITEM #6. a) ADMINISTRATIVE REPORT Chief Administrative Officer Jay Covington reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2015 and beyond. Items noted were:  Preventative street maintenance will continue to impact traffic and result in occasional street closures.  Free Tax Aide is now available at Senior Activity Center and Highlands Neighborhood Center through April 16th. Appointments are available on Fridays and Saturdays at Highlands Neighborhood Center, and Thursdays at Senior Activity Center. Appointments at Senior Activity Center are specifically for seniors and are available by calling Renton Community Center and Senior Activity Center.  The Community Services Department has scheduled tree work the week of February 22nd on South 2nd Street across from Renton High School. Fourteen oak trees in the center boulevards will be pruned to correct branch growth on some trees and remove dead branches. Two westbound lanes will be closed temporarily between 9:00 a.m. and 3:00 p.m. and the other two westbound lanes will remain open. AUDIENCE COMMENT 

The following individuals addressed Council in support of services provided by Waste Management within the City of Renton. o Howard McOmber, Renton (on behalf of Linda Smith, Kirkland) o Vicky Baxter, Renton o Toni Nelson, Renton o David Della, Seattle



Jim Hutchinson, Kent, representative for Republic Services, expressed appreciation for deliberation that occurred during the Committee of the Whole meeting, and stated that Republic Services is looking forward to the opportunity to move forward with negotiations if the Committee of the Whole report is approved. Additionally, he quickly introduced the team that will be working with Renton if negotiations move forward, and shared that Republic Services values their drivers and will enforce the terms of the contract that specifies offering opportunities to current drivers within the area.



Ken Marshall, Mill Creek, addressed Council on behalf of the Tukwila Teamsters office and clarified the prevailing wage language, in the displaced worker section of the proposed Republic Services contract, provided to ensure that the potential displaced drivers will be given an opportunity to work with Republic Services while receiving the same compensation and benefits package as they are receiving with Waste Management.



Kara Durbin, Bellevue, spoke on behalf of Puget Sound Energy about "Energize Eastside," and thanked Council and City staff for all their efforts regarding the project thus far. Additionally, she addressed a concern about the project that had recently been brought up regarding the proximity between the proposed transmission line and the existing pipeline.

CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of the Council Meeting minutes of 2/1/2016. Council Concur. February 8, 2016 REGULAR COUNCIL MEETING MINUTES

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AGENDA ITEM #6. a)

b) Community Services requested authorization to hire a Facilities Director at Step E of salary grade m38, effective February 16, 2016. Council Concur. c) Fire & Emergency Services Department recommended approval of an interlocal agreement with Valley Medical Center Occupational Health Services in the amount of $73,365 (for 2016) for firefighter medical services and laboratory testing. Refer To Finance Committee. d) Fire & Emergency Services Department requested authorization to hire a Lead Fire Inspector at Step D of salary grade a24, effective February 1, 2016. Council Concur. e) Transportation Systems Division recommended approval of the 2016-2017 One Card for ALL (ORCA) Business Passport interlocal agreement with King County, Pierce Transit, Sound Transit, Community Transit, Kitsap Transit, and the Washington State Ferries Division in the amount of $117,796.80 to continue the Commute Trip Reduction Program for City employees. Refer to Transportation (Aviation) Committee. MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. UNFINISHED BUSINESS a) Council President Corman presented a report recommending concurrence in the staff recommendation to approve the selection of the preferred solid waste collection service provider, Republic Services, and direct the Administration to negotiate final contract terms. The final solid waste collection contract will be brought back to the City Council for review and approval. MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Council President Corman presented a report recommending concurrence in the staff recommendation to amend Chapter 6-27, Shopping Cart Regulations, to expedite the removal of shopping carts from public right-of-ways and other prohibited locations, and to entice owners to be more proactive with respect to maintaining carts on their respective premises, as described below:  Remove the requirement to have stores prepare a Shopping Cart Containment and Retrieval Plan;  Eliminate the exemption for stores providing fewer than 10 shopping carts;  Eliminate the exemption for stores that install locking devices on carts;  Enable staff to immediately impound lost, stolen, or abandoned shopping carts;  Issue a $100 fine to the identified owner of each impounded cart;  Provide 14 days for identified cart owners to retrieve carts; and  Allow the City to dispose of or sell carts that lack ownership information or those impounded in excess of 14 days. Finally, the Committee recommends that an ordinance regarding this matter be prepared. MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED.


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AGENDA ITEM #6. a) c) Finance Committee Chair Persson presented a report approving for payment on February 8, 2016 claims vouchers 344627 - 344912, five wire transfers and one payroll run with benefit withholding payments totaling $6,734,235.49 and payroll vouchers including 751 direct deposits and 50 payroll checks totaling $1,611,797.62. MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Finance Committee Chair Persson presented a report recommending concurrence in the staff recommendation to grant the waiver requested for sewer and King County Metro related charges from a water leak at the service address of 2101 SW Sunset Blvd. (Account #05314-000), as presented for the total amount of $9,072.80. The adjustment includes City Sewer ($3,216.72) and King County Metro ($5,856.08) charges above their normal usage. MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. RESOLUTIONS AND ORDINANCES Ordinance for second and final reading: a) Ordinance No. 5784: An ordinance was read vacating a portion of Right-of-Way in the vicinity of 200 Mill Ave. South (VAC-15-004). MOVED BY PÉREZ, SECONDED BY PAVONE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar. ADJOURNMENT MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADJOURN. CARRIED. TIME: 7:36 P.M.

Jason A. Seth, CMC, City Clerk Megan Gregor, Recorder Monday, February 8, 2016


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Council Committee Meeting Calendar

AGENDA ITEM #6. a)

February 8, 2016 February 11, 2016 Thursday 3:00 PM

Planning & Development Committee, Chair Prince – Council Conference Rm 1. Docket 11 briefing 2. Emerging Issues

CANCELED

Community Services Committee, Chair Witschi

February 15, 2016 Monday Council Holiday

President’s Day

February 22, 2016 Monday 3:30 PM

Transportation Committee, Chair Pérez – Council Conference Room 1. 2016-2017 Orca Business Cards Agreement 2. Emerging Issues in Transportation

4:30 PM

Public Safety Committee, Chair Pavone – Council Conference Room 1. Emerging Issues in Public Safety

5:00 PM

Finance Committee, Chair Persson – Council Conference Room 1. Vouchers 2. Interlocal Agreement with Valley Medical Center for Occupational Health Services for 2016 3. Emerging Issues in Revenue Streams

6:00 PM

Committee of the Whole, Chair Corman – Conferencing Center 1. 2015 Community Survey Results 2. Regional Issues

February 25, 2016 Thursday 8:30 AM – 4:30 PM

City Council Retreat, Chair Corman – Maplewood Greens, Cedar Room

February 26, 2016 Friday 8:30 AM – 4:30 PM

City Council Retreat, Chair Corman – Maplewood Greens, Cedar Room

AGENDA ITEM #6. b) AB - 1602

City Council Regular Meeting - 22 Feb 2016 SUBJECT/TITLE: RECOMMENDED ACTION: DEPARTMENT: STAFF CONTACT: EXT.:

Reappointment to Planning Commission Council Concur Executive April Alexander, Executive Assistant 6520

FISCAL IMPACT: Expenditure Required: Amount Budgeted: Total Project Budget:

$ N/A $ N/A $ N/A

Transfer Amendment: Revenue Generated: City Share Total Project:

$ N/A $ N/A $ N/A

SUMMARY OF ACTION: Mayor Law reappoints Ms. Roxanna Johnson to the Planning Commission for a term expiring 1/31/19. EXHIBITS: A. Memo to Mayor Law regarding reappointment STAFF RECOMMENDATION: Concur with Mayor Law's reappointment of Ms. Roxanna Johnson.

AGENDA ITEM #6. b) DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT

—“Renton ®

M E M 0 R A N D U M

PcEIV0 1 2016

DATE:

February 3, 2016

TO:

DenisLaw,Mayor

FROM:

C. E. “Chip” Vincent, CED Administrator

SUBJECT:

Reappointment of Roxanna Johnson to the Planning Commission

Ms. Johnson was appointed in March 2013 and currently serves as the Commission’s Secretary. Over the years, she has demonstrated an understanding and commitment to the City’s mission statement and Business Plan goals. She has the ability to review detailed information and to balance the sometimes competing objectives presented to the Commission. I recommend Roxanna Johnson be reappointed to a new threeyear term, expiring on January 31, 2019.

h:\ced\planning\planning commission\appointments\2016\johnson reappointment.doc

AGENDA ITEM #6. c) AB - 1605


Annexation Sales Tax Credit Council Concur Administrative Services Department Jamie Thomas, Fiscal Services Director 6929


$ N/A $ N/A $ N/A


$ N/A $ N/A $ N/A

SUMMARY OF ACTION: Each year by March 1st, the City of Renton must report annexation related costs to the State of Washington to request state sales tax credit funding to assist with the net service costs associated with an annexation area. RCW 82.14.415 provides that cities may impose sales and use tax as a credit against the state sales and use tax to provide for assistance with these annexation-related costs. This resolution certifies the actual costs to serve the Benson Hill Annexation area exceeded revenues generated in the area by $3,046,000 for the State’s previous fiscal year ended June 30, 2105 (the City's 2014 fiscal year). It also identifies the City's projected costs to provide services to the area will exceed resources by $4,873,000 for the State's fiscal year July 1, 2016 through June 30, 2017 (the City's 2016 fiscal year), therefore maintaining the need for the sales tax credit of one-tenth of one percent (0.1%) be continued during this period beginning July 1, 2016. EXHIBITS: A. Resolution STAFF RECOMMENDATION:

Approve the resolution identifying the net cost threshold and setting sales tax rate for 2016.

AGENDA ITEM #6. c) CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE CITY OF RENTON TO IMPOSE A SALES AND USE TAX AS AUTHORIZED BY RCW 82.14.415 AS A CREDIT AGAINST STATE SALES AND USE TAX, RELATING TO ANNEXATIONS.

WHEREAS, state law authorizes the reallocation of the sales tax already collected by the state to be remitted to the City to assist with funding the costs of certain newly annexed areas; and WHEREAS, in accordance with Chapter 35A.14 RCW, the Council called for a special election to be held, at which election the question of annexation was presented to the voters of the Benson Hills Annexation Area; and WHEREAS, the notice of intention to annex was filed with the King County Boundary Review Board and subsequently approved; and WHEREAS, in accordance with Chapter 35A.14 RCW the annexation was put to a vote of the people in the annexation area; and WHEREAS, King County Elections certified that the annexation had been approved by voters; and WHEREAS, following a favorable vote on the annexation proposition, the Council adopted its Ordinance annexing said Benson Hill Communities Annexation Area effective March 1, 2008, an annexation area that has a population greater than ten thousand (10,000) people; and

1

AGENDA ITEM #6. c) RESOLUTION NO. _______ WHEREAS, the Council finds that the true and actual net costs to provide municipal services to the annexation area totaled Three Million Forty‐Six Thousand Dollars ($3,046,000) for the City’s fiscal year 2014 and the State’s fiscal year July 1, 2014, to June 30, 2015; and WHEREAS, the Council finds and determines that the projected net costs to provide municipal services to the annexation area exceeds Four Million Eight Hundred Seventy‐Three Thousand Dollars ($4,873,000) for the City’s fiscal year 2016 and the State’s fiscal year July 1, 2016, to June 30, 2017; and WHEREAS, pursuant to RCW 82.14.415, the City is authorized, under the circumstances of this annexation, to impose a sales and use tax, with that tax being a credit against the state tax; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I.

The above recitals are found to be true and correct in all respects.

SECTION II.

The Council does hereby determine the threshold amount in providing

municipal services to the Benson Hill Communities Annexation Area is Four Million Eight Hundred Seventy‐Three Thousand Dollars ($4,873,000) and that a tax rate of one‐tenth percent (0.1%) shall be continued during the State’s fiscal year starting July 1, 2016, to assist the City in providing municipal services to the area. SECTION III. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this Resolution. SECTION IV. This Resolution shall take effect and be in full force upon passage and signatures hereon.

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AGENDA ITEM #6. c) RESOLUTION NO. _______ PASSED BY THE CITY COUNCIL this ______ day of ___________________, 2016. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of ___________________, 2016. ______________________________ Denis Law, Mayor

Approved as to form: ______________________________ Lawrence J. Warren, City Attorney RES:1695:2/9/16:scr

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AGENDA ITEM #6. d) AB - 1603


Meadow Crest Playground, Phase 2 - Nature Play Area Refer to Finance Committee Community Services Todd Black, Capital Project Coordinator 6571


$ 210,540.78 $ 460,972.00 $ 515,972.00


$ N/A $ 55,000.00 $ N/A

SUMMARY OF ACTION: Meadow Crest Playground opened in May 2014. The early design included a Nature Play Area and a Gateway Arch. These were deleted prior to design completion due to insufficient funding. Improvements to the North Highlands Community Center were budgeted for 2015-2016, including the completion of design and construction of these two items. A donation from the Charles Custer Fund, administered by the Renton Community Foundation, for $55,000.00 will be made to support this project. The Nature Area will include a seating area, a climbable bear cub sculpture, logs and stumps to walk on, bird and butterfly houses, and additional landscaping. The Gateway Arch at the public entry off of NE 16th Street crosses the walkway, and includes steel cutouts of insects, leaves and flowers. The bid opening was January 26, 2016. Four bids were submitted, and Paul Brothers, Inc. was the low bid. Staff has reviewed the bid for completeness, inclusion of all required forms, mathematical correctness of the quote, and references, and all of the paperwork is in order. Staff proposes to accept the bid of $210,540.78, and to accept the $55,000.00 donation from the Renton Community Foundation's Charles Custer Fund. EXHIBITS: A. Issue Paper B. Contract C. Contract Special Conditions D. Bid Tab STAFF RECOMMENDATION: Community Services Department recommends approval to award the contract with Paul Brothers, Inc. for $210,540.78, for the Meadow Crest Playground, Phase 2 - Nature Play Area, and to accept the $55,000.00 donation and to adjust the budget.

AGENDA ITEM #6. d) COMMUNITY SERVICES DEPARTMENT

M E M O R A N D U M DATE:

February 22, 2016

TO:

Randy Corman, Council President Members of the Renton City Council

FROM:

Kelly Beymer, Community Services Administrator

STAFF CONTACT:

Todd Black, Capital Project Coordinator (x-6571) Leslie Betlach, Parks Planning and Natural Resources Director (x-6619)

SUBJECT:

Meadow Crest Playground, Phase 2 – Nature Play Area

ISSUE: Should the construction contract for the Meadow Crest Playground, Phase 2 – Nature Play Area be awarded to Paul Brothers, Inc. in the amount of $210,540.78? RECOMMENDATION: Award the construction contract to Paul Brothers, Inc., in the amount of $210,540.78 and authorize the Mayor and the City Clerk to execute the contract, and to accept the $55,000.00 donation from Renton Community Foundation’s Charles Custer Fund, and to adjust the budget. BACKGROUND SUMMARY: Meadow Crest Playground opened in May 2014. The early design included a Nature Play Area and a Gateway Arch. These design features were deleted prior to design completion due to insufficient funding. Improvements to the North Highlands Community Center were budgeted for 2015-2016, including the completion of design and construction of these two items. A donation of $55,000.00 from the Charles Custer Fund, administered by the Renton Community Foundation, will be made to support this project. The City contracted with Design Concepts for design services for the Nature Play Area. The project was advertised through the Daily Journal of Commerce and four sealed bids were received, with all bids higher than the Engineer’s estimate of $203,000.00. The lowest bid of $210,540.78 was submitted by Paul Brothers, Inc., located in Boring, Oregon. The bid includes two Additive Alternates. Additive Alternate No. 1 is for a handrail extension for $3,418.39. This will be paid for by the Renton School District, who requested the work. Additive Alternate No. 2 is for sandblasted artwork on paving for $7,623.01.

Randy Corman, Council President Members of the Renton City Council Page 2 of 2 February 22, 2016

AGENDA ITEM #6. d)

Staff reviewed the Paul Brothers, Inc. quote for completeness and accuracy, performed the necessary background research and is recommending award to Paul Brothers, Inc. The estimated construction timeframe is between March 14 and May 27, 2016, commencing upon execution of this contract. Meadow Crest Early Learning Center and visitor access to the majority of the playground and the restrooms will be maintained at all times during construction. Communication with the Renton School District is ongoing. Budgeted funding for the Meadow Crest Playground, Phase 2 – Nature Play Area is under account number: 316.332051.020.594.76.63.000 – North Highlands Park Improvements Funding for this project is included in the 2015 North Highlands Park Improvements in the amount of $460,972.00. To date, $262,505.31 has been spent or encumbered for the Play Area design, new tree grates, and bid advertising, as well as new park improvements: new sport court surfacing, new LED lighting for the sport courts, and a new community garden, leaving a balance of $198,466.69. Upon Council approval, the city will receive a grant of $55,000.00 from the Renton Community Foundation’s Custer Fund, bringing the total available funding to $253,466.69. The bid of $210,540.78, with a construction contingency of approximately 10% ($21,000.00), equals $231,540.78. CONCLUSION: Awarding the contract to the lowest responsive contractor, Paul Brothers, Inc. allows the City to move forward with the addition of the Nature Play Area at Meadow Crest Playground, the most unique and popular playground in Renton. Accepting the donation of $55,000.00 from the Renton Community Foundation’s Charles Custer Fund increases the available funding to complete the project. Cc:

Jay Covington, Chief Administrative Officer Iwen Wang, Administrative Services Administrator Jamie Thomas, Fiscal Services Director Misty Baker, Senior Finance Analyst Tracy Schuld, Senior Finance Analyst

AGENDA ITEM #6. d)

IAIA Document AJOV

—

2007

Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum AGREEMENT made as of the

day of

in the year 2016

(In words, indicate day, month and year.) BETWEEN the Owner: (Name, legal status, address and other information) This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

City of Renton 1055 S. Grady Way Renton, WA 98057

AlA Document A201 —2007,

and the Contractor: (Name, legal status, address and other information) Paul Brothers, Inc. 8601 SE Revenue Rd

Gene ral Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other

general conditions unless this document is modified.

Boring, OR 97009

for the following Project: (Name, location and detailed description) Meadow Crest Playground, Ph. 2 Nature Play Area 3000 NE 16th St. Renton, WA 98056 -

The Architect: (Name, legal status, address and other information) Design Concepts 211 N. Public Road, Suite 200 Lafayette, CO 80026

The Owner and Contractor agree as follows.

mit.

AlA DocumentAl0i’1” —2007. Copyright© 1915,1918,1925,1937,1951,1958,1961,1963,1967,1974, 1977,1987,1991, 1997 and 2007 bymeAmeñcan Institute of Architects. All rights reserved. WARNING: This AlADocument is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distnbution of this AlA’ Document, or any portion of it, may result in severe CMI and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was created on 02/01/2016 13:58:01 under the terms of AlA Documents.onDemandm order no. 2009242185 and is not for resale. This document is licensed by the American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. ,

AGENDA ITEM #6. d) TABLE OF ARTICLES I

THE CONTRACT DOCUMENTS

2

THE WORK OF THIS CONTRACT

3

DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

4

CONTRACT SUM

5

PAYMENTS

6

DISPUTE RESOLUTION

7

TERMINATION OR SUSPENSION

8

MISCELLANEOUS PROVISIONS

9

ENUMERATION OF CONTRACT DOCUMENTS

10

INSURANCE AND BONDS

ARTICLE I THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement, all of which form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than a Modification, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION § 3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner. (Insert the date ofcommencement f it differs from the date ofthis Agreement or, f applicable, state that the date will be fixed in a notice to proceed.) Date will be fixed in a Notice to Proceed If, prior to the commencement of the Work, the Owner requires time to file mortgages and other security interests, the Owner’s time requirement shall be as follows: N/A

§ 3.2 The Contract Time shall be measured from the date of commencement. mit.

AlA Document A10V’ —2007. Copyright© 1915,1918, 1925, 1937, 1951,1958,1961, 1963, 1967, 1974,1977, 1987, 1991 1997 and 2007 byme American Institute of Architects. All rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this A]A Document, or any portion of it, may result in severe CMI and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was created on 02/01/2016 13:58:01 under the terms of AlA DocumentsanDemandTh order no. 2009242185 and is not for resale. This document is licensed by the American Institute of Architects for one-time use ont, and may not be reproduced prior to its completion.

2

AGENDA ITEM #6. d) § 3.3 The Contractor shall achieve Substantial Completion of the entire Work not later than June 14, 2016 ( 110 ) days from the date of commencement, or as follows:

(Insert number ofcalendar days. Alternatively, a calendar date may be used when coordinated with the date of commencement. Ifappropriate, insert requirementsfor earlier Substantial Completion ofcertain portions ofthe Work.]

Portion of the Work N/A

Substantial Completion Date

subject to adjustments of this Contract Time as provided in the Contract Documents. (Insert provisions, f any, for liquidated damages relating to failure to achieve Substantial Completion on time orfor bonus payments for early completion ofthe Work.] N/A

ARTICLE 4 CONTRACT SUM § 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor’s performance of the Contract. The Contract Sum shall be Two Hundred Ten Thousand, Five Hundred Forty Dollars and Seventy-Eight Cents Dollars (S 210,540.78 ), subject to additions and deductions as provided in the Contract Documents.

§ 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents

and are hereby accepted by the Owner: (State the numbers or other identUlcation ofaccepted alternates. If the bidding or proposal documents perm it the Owner to accept other alternates subsequent to the execution ofthis Agreement, attach a schedule ofsuch other alternates showing the amountfor each and the date when that amount expires.] Additive Alternate No. 1 Additive Alternate No. 2

§ 4.3 Unit prices, if any:

(Identj5 and state the unit price; state quantity limitations, Item None

In it.

f any, to which the unit price will be applicable.]

Units and Limitations

Price per Unit ($0.00)

AlA DocumentA101” —2007. Copyright© 1915,1918, 1925,1937,1951,1958,1961, 1963,1967,1974,1977,1987, 1991, 1997 and 2007 bymeAmerican Ins6tite of Architects. All rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this A1A’Document, or any portion of it, may result in severe CMI and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was created on 02/01/2016 13:58:01 under the terms of AlA DocumentsonDemandw order no. 2009242185 and is not for resale. This document is licensed by the American Institute of Architects fo one-time use only, and may not be reproduced prior to its completion. ,

3

AGENDA ITEM #6. d) § 4.4 Allowances included in the Contract Sum, if any: (Identzfy allowance and state exclusions, f any, from the allowance price.) Item None

Price ($0.00)

ARTICLE 5 PAYMENTS § 5.1 PROGRESS PAYMENTS § 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents.

§ 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows: Per the 2016 Accounts Payable Calendar, a copy of which shall be provided to the Contractor

§ 5.1.3 Provided that an Application for Payment is received by the Architect not later than the

day of a month, the Owner shall make payment of the certified amount to the Contractor not later than the day of the (same) (follo month. If an Application for Payment is received by the Architect after the application date fixed above, payment shall be made by the Owner not later than ) days after the ( Architect receives the Application for Payment. (federal, state or local laws may require payment within a certain period oftime.)

§ 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall be used as a basis for reviewing the Contractor’s Applications for Payment.

§ 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment.

§ 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: .1

.2

.3 .4

In it.

Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of percent ( Five 5%). Pending fmal determination of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Section 7.3.9 of AlA Document A20 1 —2007, General Conditions of the Contract for Construction; Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of percent ( 5%); five Subtract the aggregate of previous payments made by the Owner; and Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as provided in Section 9.5 of AlA Document A201—2007.

AlA Document AlOl” —2007. Copyright© 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 byme American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA’Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was created on 02/0112016 13:58:01 under the terms of AlA Documents-on-Demand”' order no. 2009242185 and is not for resale. This document is licensed by the American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. ,

4

AGENDA ITEM #6. d) § 5.1.7 The progress payment amount determined in accordance with Section 5.1.6 shall be further modified under the

following circumstances: Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to the full .1 amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work, retainage applicable to such work and unsettled claims; and (Section 9.8.5 ofAlA Document A201—2007 requires release of applicable retainage upon Substantial Completion of Work with consent ofsurety, f any.) .2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Section 9.10.3 of AlA Document A201—2007.

§ 5.1.8 Reduction or limitation of retainage, if any, shall be as follows: (If it is intended, prior to Substantial Completion of the entire Work, to reduce or limit the retainage resultingfrom the percentages inserted in Sections 5.1.6.1 and 5.1.6.2 above, and this is not explained elsewhere in the Contract Documents, insert here provisionsfor such reduction or limitation.)

§ 5.1.9 Except with the Owner’s prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site. § 5.2 FINAL PAYMENT § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the

Contractor when the Contractor has fully performed the Contract except for the Contractor’s responsibility to correct .1 Work as provided in Section 12.2.2 of MA Document A201—2007, and to satisfy other requirements, if any, which extend beyond final payment; and .2 a fmal Certificate for Payment has been issued by the Architect.

§ 5.2.2 The Owner’s fmal payment to the Contractor shall be made no later than 30 days after the issuance of the Architect’s final Certificate for Payment, or as follows: .1 The Contractor has fully performed the Contract except for the Contractor’s responsibility to correct Work as provided in Section 12.2.2 of AlA Document A20 1-2007, and to satisfy other requirements, if any, which extend beyond final payment; and .2 The Renton City Council has approved an Agenda Bill for final payment; and .3 The State Revenue Department and Department of Labor have filed releases, the statutory retainage run without claims or the claims against retainage have been released, fully litigated, or bonded. ARTICLE 6 DISPUTE RESOLUTION § 6.1 INITIAL DECISION MAKER The Architect will serve as Initial Decision Maker pursuant to Section 15.2 of AlA Document A201—2007, unless the parties appoint below another individual, not a party to this Agreement, to serve as Initial Decision Maker. (If the parties mutually agree, insert the name, address and other contact information ofthe Initial Decision Maker, f other than the Architect.)

mit.

AlADocumentAlOl” —2007.Copynght©1915, 1918,1925,1937,1951,1958,1961, 1963,1967,1974,1977,1987,1991, l997and2007byTheP,merican tnslikjteof Architects. All rights reserved. WARNING: This AlA’Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this A]A Document, or any portion of it, may result in severe CMI and criminal penalties, and will be prosecuted to the maximum extent possible under the terms of AlA Documents-on-Demand’’ order no. 2009242185 and is not under the law. This document was created on 02/01/2016 13:58:01 for resale. This document is Icensed by the American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. ,

5

AGENDA ITEM #6. d) § 6.2 BINDING DISPUTE RESOLUTION

F or any Claim subject to, but not resolved by, mediation pursuant to Section 15.3 of AlA Document A201—2007, the method of binding dispute resolution shall be as follows: (Check the appropriate box. Ifthe Owner and Contractor do not select a method ofbinding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, Claims will be resolved by litigation in a court ofcompetentjurisdiction.) Arbitration pursuant to Section 15.4 of AlA Document A201—2007

D

Litigation in a court of competent jurisdiction

Other: (Specfy)

ARTICLE 7 TERMINATION OR SUSPENSION § 7.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AlA Document A20 1—2007.

§ 7.2 The Work may be suspended by the Owner as provided in Article 14 of AlA Document A201—2007. ARTICLE 8 MISCELLANEOUS PROVISIONS § 8.1 Where reference is made in this Agreement to a provision of AlA Document A201—2007 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents.

§ 8.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. (Insert rate of interest agreed upon, f any.) Per annum

§ 8.3 The Owner’s representative:

(Name, address and other information) Todd Black, ASLA Capital Project Coordinator City of Renton 1055 S. Grady Way, Renton, WA 98057 Ph. 425-430-6571 [email protected]

§ 8.4 The Contractor’s representative:

(Name, address and other information) Scott Paul Paul Brothers, Inc. 8601 SE Revenue Rd. Boring, OR 97009 Ph. 503-663-1220 [email protected]

§ 8.5 Neither the Owner’s nor the Contractor’s representative shall be changed without ten days written notice to the other party. In it.

AlA DocumentA101 —2007. Copyright© 1915,1918,1925,1937,1951,1958,1961, 1963,1967,1974,1977,1987, 1991, 1997 and 2007 byme American Institute of Architects. All rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was created on 02)01/2016 13:58:01 under the terms of AlA Documents-on-Demand order no. 2009242185 and is not for resale. This document is Icensed by the American Institute of Architects for one-time use ortiy, and may not be reproduced prior to its completion. ,

6

AGENDA ITEM #6. d) § 8.6 Other provisions: None

ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS § 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated in the sections below.

§ 9.1.1

The Agreement is this executed AlA Document A101—2007, Standard Form of Agreement Between Owner and Contractor.

§ 9.1.2 The General Conditions are MA Document A20 1—2007, General Conditions of the Contract for Construction. § 9.1.3 The Supplementary and other Conditions of the Contract: Document

Title

00800

Special Conditions

Date

Pages 3

§ 9.1.4 The Specifications:

(Either list the Specflcations here or refer to an exhibit attached to this Agreement.) Meadow Crest Playground, Ph. 2 Nature Play Area Project Manual, December 2015 -

Section

mit.

Title

Date

Pages

AlA DocumentAloV’ —2007. Copyright© 1915,1918,19251937,1951,1958,1961, 1963, 1967,1974,1977,1987, 1991,1997 and 2007 bymeAmeiican Institute of jchitects All rights reseived. WARNING This AJADocument is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distnbution of this A]A Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the terms of AlA Documents-an-Demand order no. 2009242185 . and is not under the law. This document was created an 02/01/2016 13:58:01 for resale. This document is licensed by the American Institute of Architects for one-time use only, and may not be reproduced prior to its completion.

7

AGENDA ITEM #6. d) § 9.1.5 The Drawings: (Either list the Drawings here or refer to an exhibit attached to this Agreement.)

Number

Title

Date

§ 9.1.6 The Addenda, if any: Number 1 2

Date Jan.20,2016

Pages 1

Jan.21,2016

1

Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9.

§ 9.1.7 Additional documents, if any, forming part of the Contract Documents: .1

AlA Document E2O1TM_2007, Digital Data Protocol Exhibit, if completed by the parties, or the following: None

.2

mit.

Other documents, if any, listed below: (List here any additional documents that are intended to form part of the Contract Documents. AlA Document A201—2007 provides that bidding requirements such as advertisement or invitation to bid, Instructions to Bidders, sample forms and the Contractor’s bid are not part ofthe Contract Documents unless enumerated in this Agreement. They should be listed here only f intended to be part of the Contract Documents.) None

AlA DocumentA101” —2007. Copyright© 1915,1918,1925,1937,1951,1958,1961,1963,1967,1974,1977,1987, 1991,1997 and 2007 byThe American Institute of Architects. All rights reserved. WARNING: This AlADocument is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible underthelaw. This documentwas created on 02/01/2016 13:58:01 under the terms of AlA Documents-on-Demand order no. 2009242185 and is not for resale. This document is licensed by the American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. ,

8

AGENDA ITEM #6. d) ARTICLE 10 INSURANCE AND BONDS The Contractor shall purchase and maintain insurance and provide bonds as set forth in Article 11 of AlA Document A20 1—200 7. (State bonding requirements, f any, and limits ofliabilityfor insurance reqitired in Article 11 ofAlA Document A201—2007.) Type of Insurance or Bond Surety Bond

Limit of Liability or Bond Amount ($0.00) $210,540.78

This Agreement entered into as of the day and year first written above.

mit.

OWNER (Signature)

CONTRACTOR (Signature)

Denis Law, Mayor (Printed name and title)

(Printed name and title)

AlA DocumentA10V’ —2007. Copynght© 1915,1918,1925,1937,1951,1958,1961, 1963,1967,1974,1977,1987, 1991,1997 and 2007 byThe American Instibite of Architects. All rights reserved. WARNING: This AlADocument is protected by U.S. Copaight Law and International Treaties. Unauthorized reproduction or distribution of this AlA’Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was created on 02/01/2016 13:58:01 under the terms of AlA Documents-on-Demand” order no. 2009242185 and is not for resale. This document is licensed by the American Institute of Architects for one-time use orty, and may not be reproduced prior to its completion.

9

AGENDA ITEM #6. d)

Attachment ‘A’ Meadow Crest Playground, Ph. 2 Nature Play Area Scope of Work

Paul Brothers, Inc. will remove crushed stone paving and install cast-in-place concrete flatwork and seatwall, play area with boulders, logs, play surfacing, landscape planting and irrigation, and sculptural entry arch at Meadow Crest Playground, 3000 NE 16th St. Reference Meadow Crest Playground Ph. 2 Nature Play Area Bid Set, dated November 25, 2015, by Design Concepts, and Project Manual, dated December 2015. —

Payment will be on a Stipulated Sum Basis of Two Hundred Ten Thousand Five Hundred Forty Dollars and Seventy-Eight Cents ($210,540.78), which includes Additive Alternates 1 and 2 and WSST.

1

AGENDA ITEM #6. d)

CONTRACT

Incorporated by reference is the Standard Form of Agreement between the Owner and the Contractor Where the Basis of Payment is a Stipulated Sum, 2007, AIA Document A101, as follows, Articles 1 through 9 inclusive. They are included as part of the contract. The Contractor and all subcontractors shall read and be governed by them. AIA Document A101 2007 will be made available in its entirety to the successful bidder, or any bidder who specifically requests it during the bid period. —

GENERALCONDITIONS

Incorporated by reference are the General Conditions of the Contract for Construction, 2007, AIA Document A201, as follows, Articles 1 through 14 inclusive. They are included as part of the contract. The Contractor and all subcontractors shall read and be governed by them, with enclosed modifications. AIA Document A201- 2007will be made available in its entirety to the successful bidder, or any bidder who specifically requests it during the bid period.

SPECIALCONDITIONS

The following supplements modify the "General Conditions of the Contract for Construction", AIA Document A201, 2007 edition, as a part of these Contract Documents. ARTICLE1 COMPLIANCEWITH WAGE RATESAND FILINGOF ''INTENTTO PAY CALLED"INTENT"AND PREVAILINGWAGES" HEREINAFTER "AFFIDAVITOF WAGES PAID" —

”Prevailing Wages on Public Works” The Contractor and Subcontractors shall comply with 1.1 39.12 RCW and amendments "Prevailing Wages on Public Works." The prevailing rate wages to be paid to all workers, laborers, or mechanics employed in the performance ofany part of this Contract shall be in accordance therewith. -

Current prevailing wage data will be furnished by the Industrial Statistician upon request. 1.2 Requests shall be made to the State of Washington Department of Labor and Industries. Wage data is also available at htt : www.lni.wa. ov TradesLicensin PrevWa e default.as The Contractor is responsible for paying the appropriate wage rates.

The Contractor, and all Subcontractors, on or before the date of commencement of work, shall file a statement under oath with the City and with the Director of Labor and Industries certifying the rate of hourly wages paid to each classification of laborers, workers, or mechanics 1.3

AGENDA ITEM #6. d)

employed to perform work under this Contract shall not be less than the prevailing rate of wages determined by the Washington State Labor and industries. Such statement and any supplemental statements which may be necessary shall be filed in accordance with the practices and procedures required by the Department of Labor and Industries. 1.4 City.

Copies of all "intents" shall be on file with the Contractor, the Industrial Statistician, and the

1.5 ”Affidavits of Wages Paid" upon completionof project, the Contractor shall fully execute and file "Affidavit of Wages Paid" with the Washington State Department of Labor and industries and any other agencies required by law. Sample copy enclosed herein. —

Copies shall be provided to the City prior to Final Completion, Final Payment and release of Retainage. Each affidavit of wages paid must be certified by the industrial Statistician of the Department of Labor and industries before it is submitted. 1.6 All costs and fees for and associated with the "intent to Pay Prevailing Wages" and "Affidavits of Wages Paid" are to be paid by the Contractor. ARTICLE2 - STATE LICENSINGLAW

The Contractor agrees to comply with all requirements of Chapter 18.27 RCW. The Contractor agrees and covenants to furnish unto the Owner proper evidence that the Contractor has fully complied with the State Licensing Law of the State of Washington, Chapter 18.27 RCW, and a Contractor's Certificate of Registration shall be in full force and effect throughout the work project herein above enumerated, prior to starting work. ARTICLE3 - NON-DISCRIMINATION

The Contractor shall offer equal opportunity to all qualified employees and applicants for employment without regard to the race, creed, color, sex, national origin, age, or disability. ARTICLE4 - CITYOF RENTON BUSINESSLICENSE

Prior to signing a contract the contractor agrees to purchase a City of Renton Business License and maintain the license in full force and effect throughout the work of the project. License may be purchased from the City Finance Department located on the First Floor of the City Hall Building, 1055 South Grady Way, Renton, WA. ARTICLE5- SITEAND STREETCLEANING

Contractors working dump truc|

AGENDA ITEM #6. e)

KI e r M ath evvs ‘

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Kidder Mathews

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Brokers Commercial Association 2011

ALL RIGHTS RESERVED

ea 8, Phone: (206) 2484300 Fax: (206) 243-7342

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RENT RIDER CBA Text Disclaimer. Text deleted by licensee indicated by strike. New text inserted by licensee indicated by small capital letters.

This Rent Rider ("Rider”) is a part of the lease agreement dated October 2, 20M (the “Lease”) between Ciy of Renton (“Landlord”) and Amazing Grace Lutheran Church (“Tenant”) concerning the space commonly known as 200 Mill Building (the “Premises"), located at the property commonly known as 200 Mill Avenue South Renton WA (the “Property”).

>3 1. BASE MONTHLY RENT SCHEDULE. Tenant shall pay Landlord base monthly rent during the Lease Term according to the following schedule: LEASESTRUCTURE THIRDFLOOR.‘ Lease Year (Stated in Years or Months)

Base Monthly Rent Amount

Months 01 03

$_()_.@

Months 04 12

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Months 13 24 -

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Months 25 36

$_l§._5_0

Months 37 48

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MONTHS49 60 -

MONTHS61 72 —

LEASE STRUCTURE

FIRsTFLooR EXTENSION (TO COMMENCE

UPON EXPIRATION OF EXISTING

TERM):

LEASEYEAR(STATEDIN YEARSOR MONTHS)

BASEMONTHLYRENTAMOUNT

MONTHS01

$21.00

—

12

RATET0

INCREASEANNU/lL1,YBY $0.50 PSF. LE/ISETERM EXTENSION SHALL EXPIRE COTERMINOUS WITHLEASE EXPIRATION OF THIRD FLOOR TERM

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LANDLORD

7-/ TENANT M/V DATE 21' 7’/ é TENANT /7W3,’/mt GMLM». (Lack i9ymm»«) DATE

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AGENDA ITEM #6. e) "

Kidder Mathews

Kidder Mathews 12886 lnterurban Avenue South Seattle. WA 98168 Phone: (206) 248-7300 Fax: (206) 248-7342

©

Association 2011 ALL RTGHTSRESERVED CBA Form RR

Rent Rider Rev. 1/201 1 Page 2 of 2

RENT RIDER CBA Text Disclaimer: Text deleted by licensee indicated by strike New text insened by licensee indicated by smail capital letters

INITIALS:LANDLORD L NDLORD

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AGENDA ITEM #6. f) AB - 1609


High School Golf Team Waiver of Fees Request Council Concur Community Services Roberta Graver, Administrative Assistant 6604


$ 3,100.00 $ N/A $ N/A


$ N/A $ N/A $ N/A

SUMMARY OF ACTION: Waive green fees and driving range fees associated with Liberty High School Girls Golf Team for their 2016 season. Liberty High school particiaptes in reciprocal field use with Renton's Recreation Department when needed. Community service work is required of the golf team to assist the golf course with repairing divots, picking up garbage and sand, and seeding fairways. EXHIBITS: A. Issaquah School District Letter of Request B. Fee Waiver Reduction Request STAFF RECOMMENDATION: Approve fee waiver for Liberty High School Girls Golf Team for the 2016 season

O

I SS

AGENDA ITEM #6. f) Liberty High School

1J ,t\ [H

phone:

SCHOOL DISTRICT 411

Josh Almy, Principal

•

Sean Martin, Assistant Principal

•

16655 SE i36th, Renton, WA 98059 837-4800 • fax: (425) 837-49o5 www.liberty.issaqua h.wednet.edu

(425)

Erin McKee, Assistant Principal

December 11, 2015 Maplewood Golf Course Attn: Kelly Beymer City of Renton 4050 Maple Valley Hwy Renton, WA 98058 To Whom It May Concern: The Liberty High School Girls Golf program is again requesting the use of Maplewood Golf Course as their home course for both practices and matches for the 2016 spring season. The season begins on February 29th of 2016 and ends officially on May 25th The partnership between Maplewood and Liberty has been very good for both our boys and girls golf teams and we feel very fortunate to have access to such a beautiful and well-managed course. Michelle Warlick will again be coaching our Girls Golf team and has commented several times about how well the Maplewood golf course works for her teams and how wonderful the staff there is to work with. She and I both feel that the use of Maplewood as our home course provides us with so many benefits, one of the most important being the proximity to our school so that our athletes can travel to and from the course in a timely and safe manner. Liberty High School and the Issaquah School District are sincerely appreciative of the opportunity to partner with Maplewood Golf Course. The experience that our student-athletes gain by practicing and competing at this facility is extremely valuable and we thank you for your consideration. Thank you for your time. Sincerely,

Loren Krogstad Athletic Director Liberty High School (425)837-4807 [email protected]

AGENDA ITEM #6. f) CITY OF RENTON

COMMUNITY SERVICES DEPARTMENT FEE WAIVER OR REDUCTION REQUEST Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the Finance Committee. Name of Group:

Liberty High School Girls Golf Team

Group Contact Person:

Loren Krogstad

Contact Number:

425-837-4807

Address:16655 SE 136th ST. – Renton 98059 Email Address: [email protected] Date of Event: Location:

2016 Season

Number in Party:

12

Maplewood Golf Course

Type of Event:

High School Golf – practice and matches

Staff Contact Name/Telephone:

Kelly Beymer – 430-6617

What is the total cost of the rental and applicable fees? What is the cost of the fee waiver or reduction requested?

Approx. $3,100 $3,100

Describe event and explain reduction or waiver of fees: To promote golf within the school and continued relationship between High Schools and Community Services Recreation Dept. In addition, staff coordinates community service involvement with approved teams to assist the golf course with repairing divots, picking up garbage, and sanding and seeding of fairways.

Staff Recommendation: for their 2016 season.

Council Approval cc:

Approve fee waiver for Liberty High School Girls Golf team ______

AGENDA ITEM #6. g) AB - 1604


Contract for Liability 3rd Party Administration Services Refer to Finance Committee Human Resources / Risk Management Nancy Carlson, Administrator 7656


$ see below $ N/A $ N/A


$ N/A $ N/A $ N/A

SUMMARY OF ACTION: In 1999, the City of Renton made the decision to join the Washington Cities Insurance Authority (WCIA) to help stabilize its property and liability insurance costs and provide claims administration through the pooling of insurance with other Washington public entities. The City of Renton has grown and the insurance marketplace has changed significantly since then, and offers plenty of insurance options for larger sized public entities. Commercial insurance quotes obtained by the city's Property and Casualty Insurance Broker of Record have shown that improved property and casualty coverage can be obtained with an estimated combined overall annual savings of $160,000. A comprehensive self-insurance program allows the city to take advantage of insurance reserve funds, better utilize the City Attorney's services for defense or defense assignments, and it secures the City's final authority to settle claims that were previously fully controlled by WCIA. After a lengthy review, the Administration determined that it was in the City's best interests to withdraw from WCIA and to purchase commercial insurance. The Renton City Council concurred with this recommendation on December 14, 2015, and the change became effective on January 1, 2016. In excess of the estimated savings to the City was the cost to contract with a Liability Third Party Claims Administrator to adjust liability claims, when necessary. As a result of six responses received from a Request for Proposals, the respondent receiving the highest score was determined to be Carl Warren & Company, with an office located in Bellevue. A contract was negotiated with Carl Warren & Company for services on a Time and Expense basis. Claims adjusting services will be assigned and monitored by Risk Management, as necessary to reach settlement and/or closure of liability claims. The total administration fee over the three year contract period will not exceed $150,000. EXHIBITS: A. Contract with Carl Warren & Co STAFF RECOMMENDATION: Approve a 3-year contract with Carl Warren & Company for Liability Third Party Administration services with a total annual cost not to exceed $50,000, without prior city approval.

AGENDA ITEM #6. g)

PROFESSIONAL SERVICES AGREEMENT FOR LIABILITY THIRD PARTY ADMINISTRATION fTPA) SERVICES

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made between the CITY OF RENTON, a non-charter code city organized under RCW 35A and State of Washington municipal corporation, (“Renton”), and Carl Warren & Company, a California Corporation (“Contractor”), to provide professional Liability Third Party Administration Services. Renton and Contractor are at times collectively referred to as the “Parties” and the Parties are located and do business at the addresses immediately below which shall be valid for any notice required under this Agreement: CITY OF RENTON:

INSERT CONTRACTOR’S CO. NAME:

Gary Lamb, Risk Manager 1055 South Grady Way Renton, WA 98057-3232 (425) 430-7669 (telephone) (425) 430-7665 (facsimile) [email protected]

Brandon Schlenker, AVP/Director-Public Entity Carl Warren & Company 2300 Clayton Road, Suite 1250 Concord, CA 94520 (925) 849-8305 (telephone) (925) 825-5964 (facsimile) bschlen ker@carlwa rren .com

The Parties agree as follows: 1. TERM. The term of this Agreement shall commence upon the Effective Date of this Agreement, which shall be the date of mutual execution, and shalt continue until the completion of the Services, but in any event no later than December 31, 201$ (“Term”), unless extended for additional periods of time upon the mutual written agreement of Renton and the Contractor. 2. SERVICES. The Contractor shall provide the City with Liability Third Party Administration (TPA) Services as it proposed in its January 12, 2016 response to the City’s Request for Proposal as set forth in in Exhibit “A”, which is attached and, with the exception of Section C (labeled Pricing), fully incorporated into this agreement by reference (“Services”), in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed, performed to Renton’s satisfaction, within the time period prescribed by Renton and pursuant to the direction of the Mayor or his or her designee. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed 2013 07 01 Prolessional Services Agreement

AGENDA ITEM #6. g) by all applicable agencies and governmental entities, including but not limited to obtaining a City of Renton business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of Renton, but the making (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services in accordance with this Agreement, notwithstanding Renton’s knowledge of defective or non-complying performance, its substantiality or the ease of its discovery. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party sixty (60) calendar days written notice at its address set forth above. Renton may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12 (Equal Opportunity Employer); and such may result in ineligibility for further City agreements. In the event of termination, the Contractor shall be paid for services performed up to the termination date and accepted as conforming work by Renton, less any costs or expenses incurred by Renton as a result of the Contractor’s breach of the Agreement. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Contractor shall become Renton’s property, and the Contractor shall be entitled to receive just and equitable compensation for any work completed on such documents and other materials, unless such documents or materials failed to conform to the Agreement. 4.

COMPENSATION. 4.1 Amount. In return for the Services, Renton agrees to pay the Contractor an amount not to exceed $50,000 per year, without prior approval, and according to a rate or method as delineated in Exhibit “B”, which is attached and fully incorporated into this agreement by reference. The Contractor agrees that any hourly or flat rate charged by it for its Services contracted for shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit “B”, the Contractor shall be solely responsible for the payment of any taxes imposed by any jurisdiction or authority as a result of the performance and payment of this Agreement. 4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher or invoice in the form specified by Renton, including a description of what Services have been performed, the name of the personnel performing such Services, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Services. Payment shall be made on a monthly basis by Renton only after the Services have been performed and within thirty (30) calendar days after receipt and approval by the appropriate city representative of the voucher or invoice. If the Services do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. Renton may withhold payment for such work until the work meets the Agreement requirements.

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AGENDA ITEM #6. g) 4.3 Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, Renton shall not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to Renton in the event this provision applies. 5.

INDEMNIFICATION.

5.1 Contractor Indemnification. The Contractor agrees to release, indemnify, defend, and hold harmless Renton, its agents, attorneys, elected officials, employees, insurers, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the acts, errors or omissions of the Contractor in performance of this Agreement, except for that portion of the claims caused by Renton’s sole negligence. 5.2 Construction Indemnity to Real Estate. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115 (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate...), then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and Renton, the Contractor’s liability shall be only to the extent of the Contractor’s negligence. Contractor shall ensure that each sub-contractor shall agree to defend and indemnify Renton, its agents, attorneys, elected officials, employees, insurers, officers, representatives, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph. Renton’s inspection or acceptance of any of Contractor’s work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.3 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, RCW Title 51, solely for the purposes of this indemnification. Contractor’s indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers’ compensation acts, disability benefit acts or any other benefits acts or programs. THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.

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AGENDA ITEM #6. g) Duty to Defend. In the event Renton shall, without fault on its part, be made a 5.4 party to any litigation commenced by or against Contractor, then Contractor shall proceed and hold Renton harmless and he shall pay all costs, expenses and reasonable attorney’s fees incurred or paid by Renton in connection with such litigation. Furthermore, Contractor agrees to pay all costs, expenses and reasonable attorneys’ fees that Renton may incur or pay in the enforcement of any of the covenants, provisions and agreements. Renton Indemnification. Renton agrees to release, indemnify, defend and hold 5.5 the Contractor, its officers, directors, shareholders, partners, employees, agents, representatives, and sub-contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney’s fees, costs, and/or litigation expenses to or by any and all persons or entities, including without (imitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of Renton. 5.5 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6.

INSURANCE.

Contractor’s Insurance. Contractor shall secure and maintain the following 6.1 insurance policies, and shall not cancel or suspend the insurance policies identified below, except after twenty (20) calendar day’s prior written notice by certified-mail to the City of Renton: 6.1.1.

Commercial General Liability Insurance: Commercial general liability insurance in the minimum amounts of $1,000,000 for each occu rrence/$2,000,000 aggregate throughout the duration of this Agreement.

6.1.2.

Workers’ Compensation: Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington.

6.1.3.

Commercial Automobile Liability for owned, leased, hired or non owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Contractors vehicles on the Concession Premises by or on behalf of the Concessionaire, beyond normal commutes.

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AGENDA ITEM #6. g) 6.1.4.

Professional Liability, Errors and Omissions Coverage with minimum limits of $1,000,000 per occurrence. In the event that service s delivered pursuant to this Contract either directly or indirec tly involve or requite professional services, Professional Liability, Errors and Omissions coverage shall be provided. “Professional Services”, for the purpose of this Contract section, shall mean any services provid ed by a licensed professional or those services that requite a profess ional standard of care.

6.2

Review of Policy: Upon request, the Contractor shall give Renton a full copy of the insurance policy for its records and for the Renton City Attorney’s or Risk Manager’s review. The policy limits may be reviewed and the value reassessed annually.

6.3

Termination: Notwithstanding any other provision of this Agreem ent, the failure of the Contractor to comply with the above provisions of this section shall subject this Agreement to immediate termination without notice to any person in order to protect the public interest.

6.4

No Limitation: The maintenance of insurance by the Contractor, as required by this Agreement, shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit Renton ’s recourse to any remedy available at law or in equity.

6.5

Renton as an Additional-Insured: It is agreed that on Contractor’s commercial general liability policy, the City of Renton will be named as an Additional-Insured on a primary and non-contributory basis. Any coverage mainta ined by the City of Renton is solely for the coverage and benefit of Renton, and its elected officials, officers, agents, employees, representatives and volunt eers.

6.6

Verification of Coverage: Subject to Renton’s review and accept ance, a certificate of insurance and the required additional insured endorsement, shall be delivered to Renton before executing the work of this Agreem ent.

7. CONFIDENTIALITY. All information regarding Renton obtained by Contractor in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Contractor may be ground s for immediate termination. All records submitted by Renton to the Contractor will be safegu arded by the Contractor. The Contractor will fully cooperate with Renton in identifying, assemb ling, and providing records in case of any public records disclosure request. S.

WORK PRODUCT. All originals and copies of work produc t, including plans, sketches, layouts, designs, design specifications, records, files, compu ter disks, magnetic media or 3 t)7 01 ProftssionaI Ser ices Agreement

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AGENDA ITEM #6. g) material which may be produced or modified by Contractor while performing the Services shall belong to the City of Renton upon delivery. The Contractor shall make such data, documents, and files available to Renton and shall deliver all needed or contracted for work product upon Renton’s request. At the expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to Renton. 9.

BOOKS AND RECORDS.

The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services and maintain such accounting procedures and practices as may be deemed necessary by Renton to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to audit, copy, inspect, or review by Renton, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. The Contractor also agrees to require each of its subcontractors, agents, representatives to also maintain their records and make them available for audit, copying, inspection, or review as required in this section. 10. INDEPENDENT CONTRACTOR. The Parties intend to create an Independent ContractorEmployer Relationship and that the Contractor has the ability to control and direct the performance and details of its work, Renton being interested only in the results obtained under this Agreement. Renton shall be neither liable nor obligated to pay Contractor or its employees, agents, subcontractors, contract workers, etc., sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, contract workers and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Contractor’s own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. The Contractor shall pay all income and other taxes due except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of Renton, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. lithe Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify Renton and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses Renton may sustain through the Contractor’s failure to do so. 11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Contractor’s ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of Renton. Contractor confirms that Contractor does not have a business interest or a close family relationship with any city officer or employee who was, is, or will be involved in the Contractor’s selection, negotiation, drafting, signing, administration, or evaluating the Contractor’s performance.

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AGENDA ITEM #6. g) 12. NON-DISCRIMINATION AND COMPLIANCE WITH ALL APPLICABLE LAWS. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. Except to the extent permitted by a bona-fide occupational qualification, the Contractor agrees as follows:

The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps or marital status. The Contractor will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. The Contractor will, in all solicitations for employee’s job orders placed with any employment agency or other firm or agency, state that all qualified applicants will receive consideration for employment without regard for race, creed, color national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. The words “equal opportunity employer” in advertisements shall constitute compliance with this paragraph. The Contractor will include the provisions of the foregoing paragraphs in every subcontract or purchase order for the goods or services which are subject matter of this contract. In the event of non-compliance by the Contractor with any of the non-discrimination provisions of the contract, the Owner shall have the right, at its option, to cancel the contract in whole or in part, without penalty. If the Agreement is canceled based on non-compliance with this section of the Agreement after partial performance, Renton shall be obligated to pay the fair market value or the contract price, whichever is lower, for good or services which have been received and accepted. The Contractor is solely responsible for knowledge of and compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws and worker’s compensation. Renton requires all businesses and individuals doing business in Renton to have and maintain a valid City of Renton business license. (For Renton licensing information call 425-430-6851). 13.

GENERAL PROVISIONS.

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AGENDA ITEM #6. g)

13.1 Arbitration. Arbitration of all questions of dispute under this Agreement may be at the choice of either party and shall be in accordance with the laws of the State of Washington. The results of arbitration shall be binding on the Parties. Choice of Arbitrator shall be as follows: each party to choose one with the third choice by mutual agreement or, if unable to agree, chosen by a Superior Court Judge. Rules of arbitration: American Arbitration Association. All arbitrators shall be wellversed/trained and experience in design and construction issues. 13.2 Assignment. The Parties may not assign any portion of this Agreement without the non-assigning party’s written consent, and any assignment in violation of this provision shall be void, lithe non-assigning party gives its written consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. 13.3 Assigns and Successors. Renton and the Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. 13.4 Attorney’s or Attorneys’ Fees. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney’s fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties’ rights to indemnification under Section 5 of this Agreement. 13.5 Choice of Law and Venue. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. lithe Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. lithe King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. 13.6 Compliance with Laws. Contractor agrees to comply with all federal, state, and municipal laws, rules, regulations, or guidelines that exist or come into existence that are applicable to Contractor’s business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations.

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AGENDA ITEM #6. g) 13.7 Conflicts. In the event of any inconsistencies between Contractor proposals and this Agreement, the City of Renton Agreement shall prevail. 13.8 Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. 13.9 Ethics Violation. If a violation of Renton’s Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be tendered null and void, at Renton’s option. 13.10 Event of Force Majeure. A party shall not be in breach of this Agreement as a result of such party’s failure to perform its obligations under this Agreement, other than the obligation to pay a monetary obligation when due and owing, when such failure is due to an Event of Force Majeure, to the extent that such party, despite the exercise of reasonable due diligence, is unable to remove such Event of Force Majeure. Any party subject to an Event of Force Majeure that may impair its performance under this Agreement shall notify the other party as soon as practicable. Any party subject to an Event of Force Majeure shall be excused from performance under this Agreement only for the duration of and to the extent of the Event of Force Majeure. Any party subject to an Event of Force Majeure shall exercise reasonable due diligence to remove the Event of Force Majeure.

As used in this Agreement, “Event of Force Majeure” means any event or circumstance (or combination of the same) and the continuing effects of any such event or circumstance (whether or not such event or circumstance was foreseeable or foreseen by the Patties) that delays or prevents performance by a party of any of its obligations under this Agreement, but only to the extent that and for so long as: a. b. c.

the event or circumstance is beyond the reasonable control of the affected party; despite the exercise of reasonable diligence, the event or circumstance cannot be prevented, avoided or stopped by the affected party; and the affected Party has taken all commercially reasonable measures to avoid the effect of the event or circumstance on the affected Party’s ability to perform its obligations hereunder and to mitigate the consequences of the event.

An Event of Force Majeure shall include the following, to the extent also satisfying the criteria specified above: a.

flood, earthquake, drought, climate change, storm, fire, lightning and other natural catastrophes;

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AGENDA ITEM #6. g) b.

c.

d.

e.

f.

acts of public enemies, armed conflicts, acts of foreign enemies, acts of terrorism (whether domestic or foreign, state-sponsored or otherwise), war (whether declared or undeclared), blockade, insurrection, riot, civil disturbance, revolution or sabotage; any form of compulsory government acquisition or condemnation or change in applicable law that affect the performance of the Parties’ obligations under this Agreement; accidents or other casualty, damage, loss or delay during transportation, explosions, fire, epidemics, quarantines or criminal acts that affect the performance of the Parties’ obligations under this Agreement; labor disturbances, stoppages, strikes, lock-outs or other industrial actions affecting the Parties or any of their Contractors, subcontractors (of any tier), agents or employees; and inability, after the use of commercially reasonable efforts, to obtain any consent or approval from any governmental authority that affects the performance of the Parties’ obligations under this Agreement.

Notwithstanding the foregoing, the insufficiency of funds, the financial inability to perform or changes in such party’s cost of performing its obligations under this Agreement shall not constitute an Event of Force Majeure, and neither Party may raise a claim for relief, in whole or in part, in connection with such event or circumstance. 13.11 Execution. Each individual executing this Agreement on behalf of Renton and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. 13.12 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Patties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is dectared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Patty prior to the effective date of the 2013

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AGENDA ITEM #6. g) Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Patties. 13.13 Mediation. Mediation may precede arbitration by mutual consent of the Parties. 13.14 Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by each party’s duly authorized representative. 13.15 Notices. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to Renton at law, in equity or by statute. 13.16 No Waiver. Neither the final certificate of payment nor any provision in the Agreement nor partial or entire use of any installation provided for by this Agreement shall relieve the Contractor of liability in respect to any warranties or responsibility for faulty materials or workmanship. The Contractor shall be under the duty to remedy any defects in the work and pay for any damage to other work resulting therefrom which shall appear within the period of one (1) year from the date of final acceptance of the work, unless a longer period is specified. Renton will give notice of observed defects within a reasonably prompt time after discovery, and Contractor shall be obligated to take immediate steps to correct and remedy any such defect, fault or breach at the sole cost and expense of Contractor. Renton’s failure to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in any instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. 13.17 Public Document/Public Disclosure. This Agreement may be considered a public document and will be available for reasonable inspection and copying by the public during regular business hours, pursuant to RCW 42.56 (Public records act). 13.18 Remedies. Any remedies provided for in this Agreement are non-exclusive, and shall be cumulative with all other remedies available to Renton at law, in equity, or by statutes, unless specifically waived in this Agreement or in a subsequent signed document signed by Renton’s authorized representative. 2013 07 01 ProtssionaI Services Agreement

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AGENDA ITEM #6. g)

13.19 Singular, Plural and Gender. Whenever requ ired by the context of Agreement, the singular shall include the plural and the plura l shall include the singular. The masculine, feminine and neuter genders shall each include the other. 13.20 Sole and Entire Agreement. This Agreement is the entire agreement between the Parties and any representations or understan dings, whether oral or written, not incorporated by reference into this Agreement are excluded. 13.21 Time is of the Essence. Time is of the essen ce of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor’s performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreemen t. 13.22 Third-Party Beneficiaries. Nothing in this Agre ement is intended to, nor shall be construed to give any rights or benefits in the Agre ement to anyone other than Renton and Contractor, and all duties and responsib ilities undertaken pursuant to this Agreement will be for the sole and exclusive bene fit of Renton and Contractor and no one else. 13.23 Written Notice. All communications regarding this Agreement shall be sent to the Parties at the addresses listed on page one of the Agreement, unless notified to the contrary. Any written notice shall become effec tive three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be specified by the recipient Party in writing. IN WITNESS, the Parties execute this Agreement as of the Effective Date written above. CITY OF RENTON

ATTEST:

Denis Law, Mayor

Jason A. Seth, City Clerk

DATE APPROVED AS TO FORM:

Larry Warren, City Attorney

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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

CIVIL CODE § 1189

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California

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who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. KAREN A. CROWLEY Commission # 2056103 Notary Public California Orange County MX Comm. Expires Jan 27, 201F

WITNESS my hand and official seal.

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Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer’s Name: LI Corporate Officer Title(s): LI Partner LI Limited LI General LI Individual LI Attorney in Fact LI Trustee LI Guardian or Conservator LI Other: Signer Is Representing: —

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Signer’s Name: LI Corporate Officer Title(s): LI Partner LI Limited LI General LI Individual LI Attorney in Fact LI Trustee LI Guardian or Conservator LI Other: Signer Is Representing: —

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©201 4 National Notary Association www.NationalNotary.org’ 1-800-US NOTARY (1-800-876-6827)

Item #5907

AGENDA ITEM City of Renton Request for Proposal Liability Third Party Claims Administration (TPA) Services

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EXHIBIT “A” SERVICES

The Contractor shall provide the following services, as presented in the following response to the City of Renton’s Request for Proposals: January 11,2016

City of Renton 1055 South Grady Way Renton, Washington 98057

Attention: Regarding:

Gary Lamb, Risk Manager Request for Proposal Liability Third Party Claims Administration (IPA) Services

Dear Mr. Lamb, On behalf of the employee-owners of Carl Warren, I would like to thank you for the opportunity to be considered as the Third Party Claims Administrator for the City of Renton, hereinafter referred to as “the City”. As we set the course for our continued growth, we reflect on what has gotten us to where we are today: our focus on client satisfaction. As an employee-owned company each of our employees has a vested interest in our success; this is reflected in our work product. We pride ourselves on being a results-oriented company. Our Experience

Carl Warren has been administering general liability and automobile liability claims for the Washington public entity sector for over 40 years and we have in excess of 200 cities as clients. We have an office in Bellevue and currently handle claims for the City of Kent. Our Team

We have the supervisory and adjusting staff with municipal experience in place to start handling the City’s claims immediately. The primary adjuster that we propose for the account is located in Bellevue. Throughout the life of the contract, we will provide the City with ongoing training in all areas such as technology, data, industry best practices, MMSEA reporting requirements, and pertinent laws and statutes that would affect the City of Renton. Our Tech nologv

Through our Risk Management Information System, MyCarlWarren, the City will have significant data analytics capabilities. We offer the City the ability to capture and analyze multiple data points and create and print a multitude of customized, purposeful, accurate and timely reports inclusive of the program costs. Additionally,

AGENDA ITEM City of Renton Request for Proposal Liability Third Party Claims

#6. g)

Carl Warren City of Renton Liability Third Party Claims Administration fIPA) Services we have an in-house IT Department dedicated to application development, the infrastructure that will be involved with the initial transition of data, initial setup in our RMIS system and training for the City. We also have cloud services available. Oualitv Control

Carl Warren’s Quality Assurance Group (QA) completes a number of focus and data quality audits throughout the year. In addition, we encourage our clients to take an active approach in determining benchmarks for success. Understanding our client’s expectations is our priority. As such, in initial and ongoing meetings with the City, we would expect to identify and refine measurement tools that will be used to benchmark the ongoing success of the program and to help identify areas in need of improvement. We have read the Request for Proposal in its entirety and have no exceptions to the content contained herein. We meet all minimum requirements outlined in the RFP. Our proposal constitutes a firm offer to the City for a minimum of one hundred and twenty (120) calendar days from January 12, 2016. We are confident that we can deliver a customized claims program that reduces costs and focuses on communication and efficiency. Best,

Richard McAbee Chief Marketing Officer T: 888-858-2807 ext. 101 C: 602-723-5610

[email protected]

A. FIRM’S QUALIFICATIONS Please provide the following information about your firm: 1. Provide an overview of your firm including history, approximate annual revenues, number of employees, and office locations. Please note in particular any subsidiary, parent company, or affiliated relationships of your firm with providers of other insurance and risk management related services. Corporate History Carl Warren was founded in Los Angeles in 1944 and we are a California Corporation. In 1975, we became an entirely employee-owned corporation through an Employee Stock Carl Warren

Confidential & Proprietary

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AGENDA ITEM City of Renton Request for Proposal Liability Third Party Claims Administration (IPA) Services

#6. g)

Ownership Plan (ESOP). This ESOP now owns 100% of the com pany and is participated in by all of our employees. This means that each of our employee-ow ners has a vested interest in our success.

In 2011, Carl Warren purchased Nova Risk Services, a TPA specializing in workers’ compensation claims management to allow us to provide Worke rs Compensation services as well as increasing our geographic presence across the United States. While our work product, structure and leadership have evol ved throughout the years, our values remain the same to provide exceptional service, deve lop and maintain long-term relationships with our clients and to continue the developm ent and improvement of the services that we provide. -

Annual Revenues

Our annual revenues are approximately $32 million. Number of Employees We currently have 270 full-time employee-owners nationwide.

Office Locations We have 29 offices across the country. The City’s account would be handled out of our Bellevue, WA office located at: 1300 1 J4th Avenue SE, Suite 216 Bellevue, WA 98004 Tel: 425-679-5795

Carl Warren I Confidential & Proprietary

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2. Identify the client service team assigned to work with the City of Renton, including specific individuals, their roles, and contact information for each. Please note their office location and provide brief bios on each team member. Name

Yeats with Carl Location Warren

Title

Brandon Schlenker

AVP/ Director of Public

13 years

Concord, CA

20 years

Concord, CA

17 years 18 years

Bellevue, WA Bellevue, WA

9 years

Bellevue, WA

.

.

John Stricklin

terry Morrison Walter Choy Stan Hopkins .

Account Executive/Supervisor Adjuster Back-Up Adjuster VP/Director of Quality Assurance .

.

BRANDON SCHLENKER, Director of Public Entity Employee-Owner Since 2002 Brandon has over 17 years of experience handling and supervising claims . He will be the City’s contacf at fhe executive level. He will meet with the City when needed and will help prepare an annual stewardship report. As the Director of Carl Warren ’s Public Entity client group, he brings industry specific knowledge of a wide range of programs. This translates to helping clients with benchmarking, process improvement, data integrity and accessibility, as well as account customization. Prior to joining the Carl Warren team Brandon worked at Travelers Insurance Company as a Claims Representativ e. Brandon received his Bachelor of Science in Finance from California State University, Sacram ento. Tel: 925-674-4660 [email protected]

JOHN STRICKLIN, Account Executive/Claim Supervisor Employee-Owner Since 1996 John has over 15 years of supervisory experience. He currently supervises clients in both the public and private sectors. He trains and mentors adjusters, audits claim files, attends client quarterly meetings, help compile annual stewardship reports and ensure s compliance with client specific claim requirements. He works with each of his clients to assist in process improvements and to determine how to better resolve potential risk issues. Prior to joining the Carl Warren feam, John worked as an adjusfer with State Farm and the Southe rn Pacific Railroad. He received his Bachelor of Science in Marketing from San Jose State University.


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Tel: 925-674-4660 [email protected] TERRY MORRISON, Claims Adjuster Employee-Owner Since 1999 Terry has over 15 years of experience handling claims. He curren tly handles claims for the City of Kent. He investigates, evaluates, and negotiates settlement of general liability, automobile liability, professional liability property damage claims in addition to handling complex litigated cases. Terry is licensed in Oregon, Washington, and Texas and holds a Juris Doctorate. Prior to joining the Carl Warren team Terry worked as a Claim Specialist at State Farm Insurance and as a Law Clerk at Lucas County Common Pleas Court in Toledo, Ohio. Tel: 425-679-5795 [email protected] WALTER CHOY, Back-Up Adjuster Employee-Owner Since 1998 Walter has over 25 years of claims handling experience and would be the back- up in the event Terry is out of the office. Walter specializes in general liability and litigated claims and is responsible for investigation, coverage determination and resolut ion of claims for both the private and public sector. Prior to Carl Warren he worked at St. Paul Fire & Marine and Fireman’s Fund. Walter received his Bachelor of Science degree from the University of Michigan Tel: 425-679-5795 [email protected] STAN HOPKINS, Vice President and Director of Quality Assuranc e Employee-Owner Since 2007 Stan oversees our Quality Assurance and Compliance Depa rtments which includes claims auditing, training, metrics development and process improv ement. He interfaces with external claims auditors to ensure their reviews run efficie ntly. Stan also oversees our inhouse Subrogation Department. Stan will help compile the City’s annual stewardship report. Stan received his Bachelor of Science in Finance from Pennsy lvania State University and has also obtained his Associate in Claims and Chartered Property Casualty Underwriter designations. Tel: 425-679-5795 [email protected]


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AGENDA ITEM #6. g)

City of Renton Request for Proposal Liability Third Party Claims Administration (TPA) Services

£7, Additional Resources

In addition to our resources in Bellevue, the City will have also access to the following departments that work out of our Corporate Headquarters in Placentia: • • •

In-house Subrogation department which collects in excess of $3.5 million/year for our public entity clients In-house IT department which maintains our Risk Management Information System and provides client support Finance Department which centrally controls all checking account responsibilities, trust accounts and SSAE 16/SOC 1 compliance

3. Describe the services provided by your firm with specific emphasis on thirdparty administration of liability claims in the State of Washington. Please describe additional services available, if any, beyond claims administration, such as loss control/safety, training, information systems, etc. Carl Warren has been providing Third Party Claims Administration services in the State of Washington for over 20 years. At Carl Warren, we understand that communication is important and our entire Company (from the executive level down) is available to ensure you know how important you are to us. What Carl Warren does to differentiate ourselves from the competition... • • • • • • • • • • • • •

We are a boutique TPA; we have the flexibility to customize all of our services We match supervisory and adjuster skills to the clients’ needs Flexible, comprehensive online Risk Management Information System with 24/7 access and over 50 standard loss run report templates available Cloud Services Manageable caseloads In-house Quality Assurance Department In-house subrogation services Extensive Litigation Management experience across all lines Annual stewardship reports We invest in training for our employees and require continued education SSAE1 6/SOC1 Audit Compliant; bi-annual reviews Paperless environment Consistently high audit scores from client’s and carriers


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4. Provide a list of current clients, identifying, in particular, governmental entities for whom your firm provides TPA services for liability claims. Carl Warren has been handling claims and litigation management for the public sector for over 40 years. Over 50% of our book of business is for clients in the public sector. We currently handle claims for 200+ cities nationwide and over 20 of these clients have been with us in excess of 20 years. Our clients in the public sector include cities, airports, ports, bridge authorities, counties, school districts, colleges/universities, transit authorities, pools, sanitation districts, utility and water districts, fire and police districts, parks and recreation districts and state agencies. An abbreviated client list is as follows: • • • • •

California Joint Powers Insurance Authority (pool of 120+ members) City of Atlanta City of Beverly Hills City of Costa Mesa City of Daly City

• • • • • •

City of Garden Grove City of Huntington Beach City of Kent City of Newport Beach City of Ontario City of Riverside City of Ventura

5. Provide five references, at least three of which should be municipalities. Contact information should include: a. Organization name and address; b. Contact person’s name, title, phone number, and email address; and c. Brief description of services currently being provided, if any. City of Kent. Washington 400 W. Gowe Street Kent, Washington 98032 Christopher Hills, Risk Manager Tel: 253-856-5285 [email protected] The City of Kent has been a client since 2010. Carl Warren provides liability claims management services and litigation management.


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AGENDA ITEM #6. g)

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City of Oakland. California 1 Frank Ogawa Plaza, 6th Floor Oakland, California 94612 Jerry Ho, Claims Investigator Tel: 510-238-3701 [email protected] The City of Oakland has been a liability client since 2015. We provide Liability claims and litigation services.

City of Ontario. California 303 East B Street Ontario, California 92376 Ann Richey, Director of Risk Management Tel: 909-395-2440 [email protected] The City of Ontario has been a client since 1998 and Carl Warren provides liability claim and litigation management services.

Sacramento Municipal Utility District (SMUD) 6201 S Street Sacramento, California 95817 Pete Manley, Risk Manager Tel: 916-832-5259 [email protected] SMUD has been a client since 2006 and Carl Warren provides general liability and automobile liability claims management services.

Port of Oakland/Oakland International Airport 530 Water Street Oakland, California 94607 Josh Schultz, Risk Manager Tel: 510-627-1535 [email protected] The Port of Oakland, which also operates the Oakland International Airport, has been a client since 2010 and Carl Warren provides liability claims management services.

Carl Warren

I Confidential & Proprietary

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AGENDA ITEM #6. g)


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6. Provide your firm’s web address, if available, and your ability to use the website to provide interactive and online claims information to clients. Appropriate security for the protection of private and/or proprietary information must be confirmed. The link to MyCarl Warren, our online Risk Management Information System can be accessed through a link on our website: www.carlwarren.com. From here, our clients are able to login to our secure portal to access. Our system is an encrypted web based system that has an infrastructure in place to monitor the system daily. It was created in-house and is monitored 24/7 internally. Data is backed up off- site. It is backed up by various security and cyber protection products. It is monitored daily for attacks and viruses. It complies with all SSAE 1 6/SOC 1 requirements as well as all carrier requirements for security, access and protection.

7. Before a contract can be executed, the selected Proposer shall provide a certificate of insurance meeting the minimum guidelines shown in Attachment B. Please refer to Exhibit A for Evidence of Insurance. Carl Warren meets all requirements set forth in Attachment B Insurance Guidelines for the City of Renton. Upon award of contract, we will provide the City with a Certificate of Insurance that names the City as an Additional Insured. —


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B.KEY PERFORMANCE STANDARDS FOR THE FIRM’S LIABILITY CLAIMS ADMINISTRATION SERVICES Please provide your firm’s performance standards and/or describe briefly the services provided in each of the following areas: 1. Caseload for examiners and claim supervisors assigned to the City of Renton . Carl Warren’s policy states that our liability adjusters have a maximum caseloa d of 125-150 files at any given time. Senior adjusters who handle complex claims and litigation would have fewer than 75-100 claims. Our supervisors do not have caseloads.

2. Procedures for claim file set up and diary review. Claim File Setup

When a claim is received it will be processed using our established Best Practices/Liability Claim Standards (complete copy available upon request). Within 24 hours of receipt of the first report, a file will be created, initial reserves established, assigned the proper loss and location code, and the necessary data will be entered into our RMIS, MyCar Warren l .

Diary Review Our files are on strict diary and are reviewed at pre-established intervals, to ensure the timely investigation and completion of work as well as the adequacy of the establi shed reserves. The system is customized for each client. We can set up manager diaries to review files every 10 days, every 30 days or as needed. Adjusters receive the diary report weekly. The Account Executive/Supervisor receives reports weekly as to late diaries . The Account Executive/Supervisor will also audit at least 10 adjuster files monthly. Any trends or problems found will be addressed internally. The Account Executive/Supervisor approv es all reserve changes, payments and ensures the files are on diary. They can review files as often as they or the City feels necessary.

3. Employer and Employee contact guidelines. Carl Warren will provide and maintain an 800 number and a designated email address for claims reporting, available to the City 24/7/365. The City’s personnel will be given their assigned Account Executive/Supervisor and adjuster’s cell phone numbers in the event they need to be contacted after hours. There is no additional cost to contac t Carl Warren or have us respond to a claim on a 24/7 basis.

Carl Warren

Contidential & Proprietary

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Losses can be reported by email, fax, or phone. The mos t common method is email. The notice is reviewed by the Account Executive/Supervis or, and assigned to the Adjuster, typically within 2-4 hours. Via email, we will confirm receipt of the claim and provide a claim number to the City. 4. Claimant and witness contact guidelines. We will make contact with the claimant, witnesses and the City within 24 hours of receipt of the claim. Contact on property claims will be made within a few hours. 5. Claim cost reserving practices and philosophy. The initial reserve takes into consideration all potential information related to the loss including liability, codefendants, tenders and allocated expe nses in an effort to arrive at an ultimate net loss figure. Case reserves are established no later than seven (7) days of receipt of the claim. They are established on a case by case basis . The liability exposure, expense, venue and anticipated life of the claim are all factors taken into consideration when reserving a file. The first element of proper reserving is a timely and professional investigation into liability and damages. Our experienc e in the public sector allows us to adequately evaluate and reserve the claim as they diffe r in scope from most other types of claims. We do nof use average case reserving and avoid stair-stepping the reserves on any claim. Reserves are reviewed every thirty days. Any reserve revisions will be clearly explained in the file notes. 6. Procedures, resources, and tools used for estimating the value of claimant’s property, auto, and/or bodily injury losses. City ordinances, state statutes, case law, experience and othe r tools are used in evaluating bodily injury claims. Physical claims that require a documen ted value are found in pricing publications for replacement, repair and actual cash valu e. Betterment and depreciation are also considered as well as other sources of reco very. A prior injury, claim history and cost of litigation also factor in the evaluation and value of the claim as well as the City’s claim philosophy. 7. Investigations. Where the City determines that an investigation is necessary, the focus of our investigation will be the timely gathering of critical information and preservation of potential evidence. The resulfs of the investigation are analyzed and a liability determination is made, taking into consideration the poss ible comparative fault of the claimant, any applicable contractual indemnity provision s, tenders and State Statutes. Within two (2) business days of receipt of a new claim , the adjuster enters the claim information into our Risk Management Information Syst em,


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AGENDA ITEM #6. g)

City of Renton Request for Proposal Liability Third Party Claims Administration (IRA) Services

MyCarl Warren. The initial investigation findings will be reported to the City no later than five (5) days with a complete investigative report provided within 20 days. The goal is to complete a comprehensive investigation and evaluation expeditiously and advise the City of their liability exposure. We will then act on the City’s authority to deny or resolve the claim as quickly, fairly and efficiently as possible. fraudulent Claims The City’s claims team will promptly identify claims wherein fraud may be suspected and work directly with key contacts to discuss a plan of action. We recommend Global Options for SlU/Fraud compliance purposes should there be a need for surveillance or statements to be taken. Although we have this relationship in place, the claims team will work directly with any appointed investigative service provider of the client’s choice. Recently OFAC and money laundering questions have required us to expand our services and documentation of claims settlements. 8. Litigation Management. It is the philosophy of Carl Warren to manage litigation from a two-prong approach strategy and cost containment. We will work with the City of R e n t o n ‘s approved counsel to meet these goals. A strong working relationship between the adjuster and defense attorney is important since both bring different skills to claim handling and resolution.

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When a lawsuit comes in, we will discuss with the client which defense firm it should be assigned to. Once the firm has been identified, a complete copy of the investigative file is transmitted to the defense counsel. We will then secure a Litigation Budget and work with the client throughout the litigation process pursuant to the client’s guidelines. On litigated claims, we keep the client informed in writing of conferences, hearings and trials. When requested to assist, we will attend trials, hearings, arbitrations, mediations, settlement conferences and any other legal proceedings. 9. Recommended settlement authority. This differs depending on the client’s needs. Upon award of contract, our team will meet with the City’s team to develop a Client Profile that will serve as the instructions for consistent claim handling. We will come to a recommended settlement authority amount at this time.


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JO. Subrogation. Carl Warren has the resources available to identify, pursue and collect all of the City’s subrogation dollars. We have established subrogation programs for many public entitie s with excellent results. We have an in-house subrogation team which handles recove ry nationwide for our clients. In 2014, this team collected over $3.5 million for our clients in the public sector. Over 90% of these funds were recovered within 60 days of the file being assigned for recovery pursuit. 11. Notification practices to reinsurers or excess insurers. When it is determined that a claim meets the reporting guidelines of the City’s excess carrier , they will be placed on notice with all available information by telephone and follow ed up with a hardcopy or electronic report. Generally, a copy of the file will be sent within ten (10) days of notice of a claim filing when the type of loss or injury is either known or alleged . The City will also be sent a copy of each report and Carl Warren will pursue, when appropriate, excess reimbursements from the insurance carriers. Carl Warren works with the City’s broker of record, Alliant Insurance Services, on numerous public entity accounts. 12. Case Closure. When a claim has been resolved, all parties connected to the claim satisfied, all documentation received and distributed and payments if necessary, made, we will prepare a closing report to all necessary parties, drop the reserves and promptly close the file. 13. Please provide an explanation of the Risk Management Information System (RMIS) report writing and claim data information storage capabilities, if any, of your firm. MyCariWarren can store all claim data for the City. Reports can be created by a membe r of the City’s team online or by our Centers of Excellence. 14. Describe what on-line capabilities are available to the city, what cost, if any will be charged for access and include a description of ad-hoc reporting capabilities and training provided to city staff to support this capability. Carl Warren can deliver data to the City through online access to our Risk Inform ation System, MyCarlWarren. No software installation is required only access to the internet and a standard internet browser, such as Internet Explorer, Chrome, or Firefox, is necessary. This application is available for review at any time —


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24/7/365 via a desktop, laptop, tablet, Smartphone, etc. and functions in real time with updates every few hours.

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MyCarlWarren uses technology from the business-intelligence software firm MicroStrategy which sits atop our SQL Data Warehouse and will allow the City customized access to their financial and claim information. The system is structured as a risk management tool in addition to providing claims data, and will provide the City’s staff easy access to their records. The City staff will also able to access the site to view and sort data, generate graphs, print reports and export information to a variety of formats including, but not limited to, Excel, PDF and TXT. Through MyCarlWarren, the City will have direct access to the adjuster’s file notes, all claimant information, and financial data (including financial summary and payment detail). Approved personnel are able to access an extranet environment to perform intuitive reporting and ad-hoc analyses on risk and loss prevention data. Here they can link to individual claims information, drill down to a particular payment and read the narrative associated with the payment. Loss Run Reoorts Carl Warren can provide the City with standard loss runs and statistical reports at no additional charge. Three users are included in our Fixed Annual Pricing. Customized reports can be created for a fee. Ad hoc reporting is fully supported as are subscription services for e-mailed reports and event based alerting. The following are just a few of the standard reports that would be available to the City: • Snapshot This report provides a graphical overview of the program. It quickly identifies the 5 cause codes that generate the most claims as well as the most severe claims. This report also includes a Claim Count graph for the previous 12 months and a list of the Top 10 Occurrences based on Total Incurred. This report will help the City identify areas that need further investigation. • Frequency Report This report identifies which location codes (or departments) generate the most claims. It specifies the percentage of the program that these claims make up. This report helps determine which departments need help in reducing the number of claims submitted. • Severity Report This report identifies which location codes (or departments) generate the most severe claims. It specifies the percentage of the program these claims make up.


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City of Renton Request for Proposal Liability Third Party Claims Administration (IPA) Services

• Cause Profile This report lists all cause codes utilized in the program and how many claims have been recorded with each cause code. It also indicates the Total Incurred for each cause code. •

Reserve Trends This report lists all open claims and what their total incurred amounts were at different ages, starting at 1 month up to 60 months. Please refer to Exhibit B at the end of this section for sample reports.

15.11 there are costs/charges for RMIS that are not included in the fee proposed/quoted for claims adjusting and administration, please state what charges will apply (including description of how many City of Renton staff would have access to your RMIS and at what cost). The following charges are included in the RMIS pricing that we have provided: • • • •

RMIS Training Set-Up Data Transfer Ongoing Access (up to 3 users, additional users can be added for

• • • • •

Check Issuance Standard Monthly loss Runs 1099 Reporting, including IRS File OFAC Reporting Excess reporting

$250/user/year)

We have 50+ standard loss run templates that we provide at no additional cost. If the City desires customized statistical reports, there is a $250/hour fee.

16. Describe your RMIS Customer Support Center and how clients may seek assistance with RMIS issues? The City will be given the contact information for both our II Department who can assist with technical questions related to our RMIS, and to our Centers of Excellence that can assist with creating reports. Both Departments’ can be contacted during regular office hours. We also recommend contacting your account manager for a system demo when a new team member comes on board. IT can also be contacted to schedule a “refresher course” for the system


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to ensure users are current on the system’s capabilities. You will be contacted when updates are made to the system with appropriate training if necessary. 17. How do you protect your client’s data for security and privacy? Carl Warren takes an aggressive approach with online system safety and security. The extranet is secure at all levels, with multiple firewalls and SSL encryption. Secure access to confidential data is arranged using login IDs and password protection. Our clients are required to change their password (they are notified by the system) every 3 months. MyCarlWarren uses the newest Business Intelligence software platform, powered by MicroStrategy. 18.Do you provide any SCHIP reporting, Medicare Secondary Payer-type seftiement amount determinations, and set aside services? Carl Warren is compliant with Medicare Secondary reporting requirements. We have partnered with Insurance Service Organization (ISO) using the Universal Format for reporting purposes. Through our Director of Quality Assurance and Compliance, we keep our clients apprised of all updated and provide training classes, if necessary. Each claim where a bodily injury is alleged will be indexed with the ISO for prior incidents. If a “hit” comes back, it will be pursued by the handling adjuster. In addition, claimants will be indexed for Medicare beneficiary status, so as to comply with any and all requirements of MMSEA. If a claimant/plaintiff is found to be a beneficiary, all steps will be taken to protect the City’s requirements under MMSEA prior to any settlement, verdict, or judgment. 19. Upon termination of any service agreement, will the city continue to receive periodic loss reports on open and closed claims? If so, what will be the costs for such reports? Will on-line access to claim information be available after agreement termination? If so, what will be the charge? No, upon termination of any service agreement, Carl Warren will immediately transfer all data back to the City or to the new TPA. Due to SSAEJ6 guidelines we are unable to continue creating loss reports. 20. Your firm’s ability, if any, to integrate prior claim data into your claims system. We have the ability to integrate prior claim data from any system. We would communicate with the appropriate party and set up testing and when satisfied, transfer data. This has never presented a problem with a new client.


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21. Recommended claim review meetings (frequency, form at, etc.). Both the supervisory and claim staff on the account will be available to attend any claim reviews or meetings either in person or via phone. We will also prepare status reports at the request of the City. We feel it is important, as partners in the claims process, to have regular meetings (every quarter) that allows for open dialo gue and discussion so that everyone is in agreement with both past and future succ ess and failures and the corrective measures that will be used to improve our servi ce. We also recommend weekly or monthly discussions for the first 3 months of a new cont ract to ensure everyone is in agreement with the process. If desired by the City, Carl Warren will present a stewardship report to at the end of each policy year. The report focuses on past year goals and obje ctives, the year in review (results, successes, challenges, and opportunities), financials (savings, benchmarking, total cost of risk), and our approach and recommendations for the upcoming year. 22. Records retention practices. Carl Warren is working diligently to become a paperless com pany. That being said, some clients do still prefer paper files. If that’s the case, pape r files are stored on-site for a maximum of 6 months before being sent to off-site storage. These paper files are only destroyed in accordance with the client’s record retention policy. We currently do not purge electronic files. 23. On-site training available, if any, to the City of Renton. RMIS training will be immediately available for designated City team members. We can conduct the training on-site at either Carl Warren’s Bellevue office or the City’s office. We also have the option of conducting the training via teleconfe rence. Training typically takes an hour. Our IT support personnel will be available to the City for technical assistance throughout the course of the contract. We will also provide training sessions for any new City staff member, refresher courses for any existing staff mem bers, and will keep the City appraised of all system updates.


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AGENDA ITEM #6. g)

City of Renton Request for Proposal Liability Third Party Claims Administration (IPA) Services EXHIBIT “B”

£71f CARL WARREN & COMPANY Claims Management and Solutions

lime & Expense C ost Proposal For City of Renton

Richard McAbee Chief Marketing Officer 11209 N. Tatum Blvd. #130 Phoenix, Arizona 85028 Tel: 888-858-2807 xl 01 Cell: 602-723-5610 [email protected] n


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COST PROPOSAL CLAIM

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TIME & EXPENSE RATE

SERVICES 1

Service

$52 per hour

Telephone/Fax Mileage (Base rate per mile) Photocopies Stenographic Photographs Duplicate Photographs MMSEA

.

YEAR

2

$52 per hour 10% of services IRS rate $0.25 per page

3

$55 per hour

Included $4.85 per filing $18 per suffix

$4.85 per $5.50 per filing filing $18 per $19 per suffix suffix 25% of services $26 per file $26 per file $27 per file $35 per $35 per $37 per suffix suffix suffix $50 $50 $50 At Cost

Indexing Office Expenses Set-Up Fee Data Processing

Incident Only Reporting Miscellaneous/Allocated Expenses* Notes: * Miscellaneous (i.e. police reports, medical records, etc.) ANCILLARY SERVICES COST Subrogation (when utilized) 21% of recovery Annual Administration Fee $3,600 annually Data Management Account Management Included Annual Stewardship __Quarterly_Claim_Review Banking/Trust Account Service Fees Check issuance Included 1099_Reporting,_including_IRS_File Risk Management Information System RMIS Training Set-Up (one-time charge) Included Data Conversion(s) Ongoing_access_(up_to 3_users) .

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Exhibit C

YEAR

2

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Add hir.iir.iii sers Data Extract to Carriers Standard Monthly Loss Runs Custom Report Development OFAC Reporting Outside Investigations Surveillance/Fraud Unit

per year Included

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$250 per hour Included At Cost At Cost

Other pricing alternatives are available upon request.

Exhibit C

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AGENDA ITEM #6. h) AB - 1600

City Council Regular Meeting - 22 Feb 2016 SUBJECT/TITLE:

RECOMMENDED ACTION: DEPARTMENT: STAFF CONTACT: EXT.:

Project Acceptance: SW 27th Street/Strander Blvd. Extension, Phase 1 Segment 2A Project with Guy F. Atkinson Construction, LLC, CAG 11133 Refer to Transportation (Aviation) Committee Transportation Systems Division Keith Woolley, Transportation Design Project Manager 7318


$ 230,383.90 $ 700,000.00 $ 31,126,569.00


$ N/A $ N/A $ 7,986,765.00

SUMMARY OF ACTION: The project started on January 23, 2012 and was completed on June 30, 2015. The original contract amount was $11,381,158.70. The final contract amount was $13,696,557.44. The project had 27 change orders totaling $2,315,398.74, which was a 20.3% increase from the original contract. The contract experienced two significant project challenges. One was the dewatering system for the project, which continuously kept the groundwater level below the project excavation site. The second challenge was a conflict in shoring systems encountered when the excavation from the west side merged with the excavation from the east side of the project. The conflict was an unforeseen design issue that caused a conflict between shoring walls and tieback installation equipment. The above two issues are reflected in approximately 8 of the 27 project change orders. Additionally the project was required to make several modifications to the BNSF infrastructure, as directed by BNSF during the project, including additional sub ballast, track bed, access roads, fencing and wall protections. The construction agreement with BNSF required the City to respond at BNSF’s direction during the project. The increase to the project contract was funded with additional Transportation Improvement Board (TIB) grant funds of $1,100,000, a transfer back from the City’s wetland bank due to unused wetland credits of $338,800 and a transfer from transportation impact fees of $876,599. EXHIBITS: A. Issue Paper B. Notice of Completion of Public Works Contract C. Final Contract Voucher Certificate

AGENDA ITEM #6. h) D. Final Pay Estimate STAFF RECOMMENDATION: Accept completion of the project and approve the final pay estimate of $230,383.90, subject to receiving the required certifications.

AGENDA ITEM #6. h) PUBLIC WORKS DEPARTMENT


February 3, 2016

TO:


VIA:

Denis Law, Mayor

FROM:

Gregg Zimmerman, Public Works Administrator

STAFF CONTACT:

Keith Woolley, Project Manager, ext. 7318

SUBJECT:

Project Acceptance: SW 27th Street/Strander Blvd. Extension, Phase 1 Segment 2A Project with Guy F. Atkinson Construction, LLC, CAG 11-133

ISSUE: Should Council accept completion of the SW 27th Street/Strander Blvd. Extension, Phase 1 Segment 2A Project with Guy F. Atkinson Construction, LLC, CAG 11-133 and approve the final pay estimate of $230,383.90? RECOMMENDATION: Accept completion of the SW 27th Street/Strander Blvd. Extension, Phase 1 Segment 2A Project with Guy F. Atkinson Construction, LLC, CAG 11-133 and approve the final pay estimate of $230,383.90. BACKGROUND: The SW 27th Street/Strander Blvd. Extension Phase 1 Segment 2A Project constructed a new two-lane roadway from the Naches Avenue SW intersection westward under the BNSF railroad mainline tracks and then northward connecting to the new commuter rail station in the City of Tukwila. The project constructed a new three-track railroad overpass, including railroad shooflies for construction staging, a pump station and pond in conjunction with the underpass. The original contract with Guy F. Atkinson was $11,381,158.70. The project had 27 change orders totaling $2,315,398.74, a 20.3% increase, for a final contract amount of $13,696,557.44.


AGENDA ITEM #6. h)

The contract experienced two significant project challenges. One was the dewatering system for the project, which continuously kept the groundwater level below the project excavation site. For over two years 6-8 pumps continuously pumped between 500-2000 gallons per minute. The challenge encountered was where to discharge this much water and several times the project had to make revisions to its discharge system. The second challenge was a conflict in shoring systems encountered when the excavation from the west side merged with the excavation from the east side of the project. The conflict was an unforeseen design issue that caused a conflict between shoring walls and tieback installation equipment. The project was idle while this design issue was resolved. The above two issues are reflected in approximately 8 of the 27 project change orders. Additionally the project was required to make several modifications to the BNSF infrastructure, as directed by BNSF during the project, including additional sub ballast, track bed, access roads, fencing and wall protections. The construction agreement with BNSF required the City to respond at BNSF’s direction during the project. Overall the change orders enabled the project to be completed successfully while minimizing the delay to the prime contractor. The project was able to open in conjunction with the Sound Transit commuter rail station and the King County Metro RapidRide F Line. The increase to the project contract was funded with additional Transportation Improvement Board (TIB) grant funds of $1,100,000, a transfer back from the City’s wetland bank due to unused wetland credits of $338,800 and a transfer from transportation impact fees of $876,599. cc:

Doug Jacobson, Deputy PW Administrator – Transportation Heather Ulit, Transportation Administrative Secretary

‘

AGENDA ITEM #6. h)

g Original

r

El

Revised#

NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: January 21, 2016

Contractor’s UBI Number: 602 085 504

Name & Mailing Address of Public Agency

Department Use Only

Ulty ot Fenton

Assigned to:

1055 South Grady Way Renton, WA 98057

Date Assigned: UBI Number: 177000094 Notice is hereby given relative to the completion of contract or project described below Contract Number

Project Name

Job Order Contracting

El

SW 27th Street / Strander Blvd Extension, Phase 1 Segment 2A CAG-11-133 Description of Work Done/include Jobsite Address(es)

Yes

Project Location: SW 27th Street between Oakesdale Ave SW and the commuter rail station between the Union Pacific and Burlington Northern Sante Fe railroad tracks. Construction of new two-lane roadway and sidewalk, including curb, gutter,sidewalk, roadway illumination, pre-cast concrete barrier, guardrail, HMA paving, fencing, signing, striping, temporary traffic control. Construction of a new three-track railroad structure over SW 27th Street, and associated shoofly tracks. Construction of a groundwater pump station and stormwater pond.

g Yes

El

Federally funded transportation project? Contractor’s Name

E-mail Address

Affidavit ID*

Guy F. Atkinson Construction, LLC

[email protected]

584334

-

No

(if yes, provide Contract Bond Statement below)

Contractor Address Telephone # 707 S Grady Way #500, Renton, WA 98057 (425) 255-7551 If Retainage is not withheld, please select one of the following and List Surety’s Name & Bond Number. Contract/Payment bond (valid for federally funded transportation projects) El Retainage Bond Name: Travelers Casualty and Insurance Company of America Bond Number: 105690028/82206921/09065416 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted

Dec 5, 2011

January23, 2012

August28, 2015

February 22, 2016

Were Subcontracters used on this project? If so, please complete Addendum A.

gYes

El No

Affidavit ID* No L&l release will be granted until all affidavits are listed. -

Contract Amount Additions ( +) Reductions ( -) Sub-Total Amount of Sales Tax

S S S $

1 1 370,321 .10 2,341695.85 25,766.54 13,686,250.41

$

10307.03

Liquidated Damages $ 0.00 Amount Disbursed S 13,696,557.44 Amount Retained $

10,307.0

(If various rates apply, please send a breakdown)

TOTAL

13,696,557.44 $ NOTE: These two totals must be equal

TOTAL $ 13,696,557.44

Comments:

Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SI-TALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below.

Contact Name: Natalie Wissbrod

Title: Accounting Assistant IV

Email Address: [email protected]

(A

Department of Revenue Public Works Section (360) 704-5650 [email protected]

REV 31 0020e (4/28/14)

Phone Number:

)

Washington State Depatmcnt of

Labor & Industries

Contract Release (8551 545-8163, option #4 [email protected]

F2l5-038-000 04-2014

425-430-6919

Employment Security

Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 [email protected]

Addendum A:

Please List all Subcontractors and Sub-tiers Below

AGENDA ITEM #6. h)

This addendum can be submitted in other foniiats. Provide known affidavits at this time. No L&I release will be eranted until all affidavits are listed.

Subcontractor’s Name:

UBI Number: (Required) OBunco Engineering

Affidavid ID*

602 045 762 601 048 084

536909

Petersen Brothers

601 106 847 600 072 474

527320

Commercial Fence

601 581 365

566207

KLB

600558504

601759

Rebar International Bravo Environmental

600 481 702

554180

602 946 216 602 726 209

580809

Stripe Rite Inc Lakeside Industries

Transportation Systems Doolittle Construction

575489 515877

569792 568581

DBM

602 351 934 278049134

KSI Transport King Hydroseeding

602 472 380 602 064 408

North Creek Environmentals JPFrancis&Associates Slead Construction

602 904 780 601 919250 278 048 845

625855

Purcell Painting

602 440 422 602 168 956

546022

601 717 158

567286

Wilson Concrete Salinas Sawing & Sealing Sicklesteel Cranes Northwest Concrete Waterproofing Holocene Drilling

Eversons Econo Vac Miles Resources OMA Construction Grady Excavating Pro USA Brundage Bone Manholes Unlimited Corona Stud and Deck Cascade Industries NW R & D Masonry, Inc. Pilchuck Contractors SeaTac Sweeping E-SquaredSystems

537104 552633 565581 567245 536139 562545

600 164 977

580883

602 813 492

603406

601 709 741

601 443 326 171 004760 601 872 128 602 748 267 603 140 884 600 630 026 602 583 285 603 079 287 600 145 823 601 783 793 600 585 298 601 735 583 602352748

526394

567277 549742 572264 548265 429721 548706 571809 502604 511965 505959 509458 548680 571814

For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215-038-000 04-2014

AGENDA ITEM #6. h)

Contractor: Guy F. Atkinson Construction LLC Address: 707 South Grady Way, Suite 500, Renton, WA 98057 Contract Title: Strander Blvd, SW

th 27

Street Extension, Project CAG 11-133

Date Work Physically Completed: August 28, 2015 Final Amount:

$ 13,696,557.44

Contractor’s Certification: I certify that the attached final estimate is a true and correct statement showing all the monies due me from the City of Renton for work performed and material furnished under this contract; that I have carefully examined said final estimate and understand the same and that I hereby release the City of Renton from any and all claims of whatsoever nature which I may have, arising out of the performance of said contract, which are not set forth in said estimate. Date of Acceptance:__________________________

Contractor Authorized Signature Re4iiired

City of Renton Certification I, certify the attached final estimate to be based upon actual measurements, and to be true and correct. Approv d Date:___________________________

City of Renton Authorized Signature

AGENDA ITEM #6. h)

AUTHORIZED CERTIFIED STATEMENT TO THE CITY OF RENTON I hereby certify that a)

All materials and labor used and performed in the construction of the SW 27th/Strander Boulevard Extension Project, Phase 1, Segment 2A City Project CAG 11-133, for the City of Renton, have been paid in full and there are no liens or other legal actions pending; -

b)

Guy F. Atkinson Construction LLC has complied with the provisions of Section 1-07.19 (Gratuities) of the Standard Specifications; and

c)

All industrial insurance premiums, as required under RCW 51.12.050 (Public Works) and RCW 51.12.070 (work done by contract) have been paid.

By:

LJ-’

Name and Title

(please print or type)

Guy F. Atkinson Construction LLC Contractor

9

) (

Date

AGENDA ITEM #6. h)

TO:

FINANCE DIRECTOR

FROM:

TRANSPORTATION DESIGN SUPERVISOR

CONTRACTOR: CONTRACT NO.

Guy F. Atkinson Construction, LLC CAG 11.133

PROJECT:

SW 27th St 1 Strander Boulevard Extension Phase 1, Segment 2A

DATE.

06119/2015

ESTIMATE NO.

I. 2. 3.

CONTRACTOR EARNINGS TI-ES ESTIMATE SALES TAX @ 9.50% TOTAL CONTRACT AMOUNT THIS ESTIMATE

$ $

4. 5. 6.

EARNINGS PREVIOUSLY PAID CONTRACTOR EARNINGS DUE CONTRACTOR THIS ESTIMATE SUBTOTAL CONTRACTOR PAYMENTS

$13,455,866.51 $ 230,383.90

7. 8. 9.

RETAINAGE ON PREVIOUS EARNINGS RETAINAGE ON EARNINGS THIS ESTIMATE SUBTOTAL-RETAINAGE

$ $

10. I I. 12.

SALES TAX PREVIOUSLY PAID SALES TAX DUE THIS ESTIMATE SUBTOTAL SALES TAX

S $

230,383.90 -

-

S

230,383.90

$

13,686,250.41

-

-

S

-

10,307.03 -

-

Contractor has a retainage bond on file with the City, relainage = 0%

38

GRAND TOTAL:

$

10,307.03

$

13,696,557.44

$

230,383.90

$

230,383.90

FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR (Lines 5 and it): SCHEDULE A ROADWAY -

ACCOUNT: 317.122239.016395.30.63.001 SCHEDULE B WATER MAIN -

ACCOUNT: 317.122239.016.595.30.63.001 TAX

CHARTER 116, LAWS OF 1965 CITY OF RENTON CERTIFICATION I. THE UNDERSIGNUI) DO HEREBY CERTIFY UNI)ER I’LNALTY 01 PERJURY. THATTHE MATERIALS HAVE BEEN FURNISHED. THE SERVICES RENDERED OR ml! LABOR PERFORMI![) AS IIESCRIIHI) HEREIN. ANt) THAT THE CLAIM ISA JUST. DUE AND UM’AJI) OBLIGATION AGAINST THE CITY 1W KENTON. ANI) THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM SIGNED:

g

!P H

:1

H H

L

iI[. j) d!ih

I)

AGENDA ITEM #6. h)

I

AGENDA ITEM #6. h)

V

AGENDA ITEM #6. h)

g

I

11 III

AGENDA ITEM #6. h)

HII

AGENDA ITEM #6. i) AB - 1601


Project Acceptance: Highlands to Landing Pedestrian Connection Project with R.L. Alia Company, CAG 14-106 Council Concur Transportation Systems Division Keith Woolley, Transportation Design Project Manager 7318


$ 1,364,773.83 $ 1,385,000.00 $ 2,120,240.00


$ N/A $ N/A $ 425,000

SUMMARY OF ACTION: The project started on April 22, 2014 and was completed on August 6, 2015. The original contract amount was $1,259,980.91. The final contract amount was $1,364,773.83. The primary changes to the original contract were due to the demolition plan change and the additional BNSF requirements. Other change orders were required for additional construction stormwater containment, removal of unexpected structures, additional work regarding the electrical lighting systems, and additional striping work to satisfy WSDOT requirements. Overall, the change orders enabled the project to keep on schedule and to be completed successfully. The increase to the project contract was within approved budget. EXHIBITS: A. Issue Paper B. Notice of Completion of Public Works Contract C. Final Contract Voucher Certificate D. Final Pay Estimate STAFF RECOMMENDATION: Accept completion of the project and approve the final pay estimate of $788.40, subject to receiving the required certifications.

AGENDA ITEM #6. i) PUBLIC WORKS DEPARTMENT


February 3, 2016

TO:


VIA:

Denis Law, Mayor

FROM:

Gregg Zimmerman, Public Works Administrator

STAFF CONTACT:

Keith Woolley, Project Manager, ext. 7318

SUBJECT:

Project Acceptance: Highlands to Landing Pedestrian Connection Project with R.L. Alia Company, CAG 14-006

ISSUE: Should Council accept completion of the Highlands to Landing Pedestrian Connection Project with R.L. Alia Company, CAG 14-006, and approve the final pay estimate of $788.40, subject to receiving the required certifications? RECOMMENDATION: Accept completion of the Highlands to Landing Pedestrian Connection Project with R.L. Alia Company, CAG 14-006, and approve the final pay estimate of $788.40, subject to receiving the required certifications. BACKGROUND: The Highlands to Landing Pedestrian Connection Project constructed pedestrian sidewalk and landscaping along the north side of Park Drive NE, from the east side of I-405 down the hill to the Garden Avenue North intersection, including reconstruction of the north side of the bridge across the BNSF railroad track. The original contract with the contractor, R.L. Alia Company, was $1,259,980.91. The project had 18 change orders totaling $104,792.92, an 8.3% increase, for a final contract amount of $1,364,773.83.


AGENDA ITEM #6. i)

Change Order 1 revised the bridge rail demolition plan and reconstruction design, reducing the construction risk to both the City and the contractor. This change order required the contractor to mobilize additional subcontractors during the demolition. Although the City had obtained a BNSF work permit prior to advertisement, BNSF initiated additional requirements on the project. Change orders 8 and 13 compensated the prime contractor for the efforts to meet these additional BNSF requirements. The primary changes to the original contract were due to the demolition plan change and the additional BNSF requirements. Other change orders were required for additional construction stormwater containment, removal of unexpected structures, additional work regarding the electrical lighting systems, and additional striping work to satisfy WSDOT requirements. Overall, the change orders enabled the project to keep on schedule and to be completed successfully. The increase to the project contract was within approved budget. cc:

Doug Jacobson, Deputy PW Administrator – Transportation Heather Ulit, Transportation Administrative Secretary

AGENDA ITEM #6. i)

g Original

Revised #

NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: August 14, 2015 city

Contractor’s UBI Number: 600-149-378

Name & Mailing Address of Public Agency ot I-enton

Department Use Only

Assigned to:

1055 South Grady Way Renton, WA 98057

Date Assigned:

UBI Number: 177000094

Notice is hereby ziven relative to the complel on of contract or project described be/mv Project Name

Contract Number

-

Highlands to Landing Pedestrian Connection Project

Job Order Contracting

D

CAG-14-006

Description ot Work Done/Incluile Jobsite Athiress(es)

Yes

Project Location: On SR 900 between Garden Ave N and 1-405 NB ramp terminus. Construction of sidewalk improvements including curb, gutter,sidewalk, bridge modifications, storm drainage, rock, and gabion walls, roadway illumination, signal revisions, cast-in-place concrete barrier, guardrail, landscaping, irrigation, HMA paving, fencing, signing, striping, temporary traffic control.

Federally funded transportation project? Contractor’s Name

Yes

D No

(if yes, provide Contract Bond Statement below) Affidavit ID*

E-mail Address

R.L. Alia Company 590971 [email protected] Contractor Address Telephone # 107 Williams Ave S Renton, WA 98057 (425) 226-8100 If Retainage is not withheld, please select one of the following and List Surety’s Name & Bond Number. Retainage Bond Contract/Payment bond (valid for federally funded transportation projects) Name: MCM The Ohio Casualty Insurance Company IBond Number: 023028012 Date Contract Awarded Date ‘ork Commenced Date Work Completed Date Work Accepted March 26, 2014 April 22, 2014 August 6, 2015 February 22, 2016 -

Were Subcontracters used on this project? If so, please complete Addendum A. Affidavit ID*

-

gYes

D No

No L&I release will be granted until all affidavits are listed.

Contract Amount Additions ( +) Reductions ( -) Sub-Total Amount of Sales Tax

$ S $

S

1,150,667.50 129,906.02 34,204.69 1 246,368.83

Liquidated Damages $ 0.00 Amount Disbursed S 1,364,773.83 Amount Retained S

118,405.0

(If various rates apply, please send a breakdown)

TOTAL

1 18405 $ 1,364,773.83 $ NOTE: These two totals must be equal

TOTAL

$ 1,364,773.83

Comments:

Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below.

Contact Name:

Natalie Wissbrod

Title: Accounting Assistant IV

Email Address: [email protected] Department of Revenue Public Works Section

(.F (360) 704-5650 [email protected] gOv

REV 31 0020e (4/28/14)

Phone Number:

O

Washington Stale Depawnent of

Labor & Industries

Contract Release

(855) 545-8163, option #4 [email protected]

425-430-6919

Employment Security Department

Registration, Inquiry, Standards & Coordination Unit (360) 902-9450

publicworksesd.wa.gov

F215-038-000 04-2014

Addendum A:

Please List all Subcontractors and Sub-tiers Below

AGENDA ITEM #6. i)

This addendum can be submitted in other formats. Provide known affidavits at this time. No L&l release will be granted until all affidavits are listed.

Subcontractor’s Name:

UBI Number: (Required)

AAA Contractors Inc American Surveying & Engineering LLC APPLIED ORGANICS INC BAG LADY INC, THE C&PFENCING

602884326 603226051 602089169 601734719 603210811

DEL-MAR CONCRETE CUTTING HIGHMARK CONCRETE CONTRS LLC

602260574

HOT MIX PAVERS, INC HYDROSEEDING INC

600310693 601097270 601111682

JOHN WAYNE CONSTRUCTION CO JOHN WAYNE CONSTRUCTION CO MT ELECTRIC INC Miles Sand & Gravel Company Miles Sand&Gravel Company NATIONAL CONCRETE CUTTING INC NORTHWEST TRAFFIC INC OUT WEST LNDSCP & IRRIGTN INC P R SYSTEMS INC R L ALIA COMPANY SALINAS SAWING & SEALING INC T YOROZU GARDENING CO INC

603004408

601111682 601289414 171004760 171004760 600195813 602140049 601297628 601303110 600149378 601717158 602058696

Affidavid ID* 533758 547756 591154 537709 560257 556746 590955 567703 567198 536359 542743 591587 592197 592196 524383 588643 590985 536308 590971 540197 547417

For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215-038-000 04-2014

AGENDA ITEM #6. i)

Iy-- \

Final Contract Voucher Certificate

(k Contractor

R.L. Alia Company Street Address

107 Williams Ave S 98057

WA

Renton

Date

Zip

State

City

October 19,2015

Federal-Aid Project Number

State Project Number

Highway Number

SR 900

CM-1070(007)

CAG-l4-106 Contract Title

Highlands to Landing Pedestrian Connection Project Final Amount

Date Work Physically Completed

August 6, 2015

$1,364,773.83 Contractor’s Certification

I, The undersigned, having first been duly sworn, certify that I am authorized to sign for the claimant; that in connection with the work performed and to the best of my knowledge no loan, gratuity or gift in any form whatsoever has been extended to any employee of the City of Renton nor have I rented or purchased any equipment or materials from any employee of the City of Renton; I further certify that the attached final estimate is a true and correct statement showing all the monies due me from the City of Renton for work performed and material furnished under this contract; that I have carefully exarpfced sa1cl final estimate and understand the same and that I hereby release.y,QNenton from any and all claims of whatsoeer nature)which I may have, arising out of the in said estimate. performance of said

L. Printed Signature Name Subscribed and sworn to

cr/4

i

X

An-,

Pii3/tNr

A/o tJE’fL4

day of

.20

1

Nota Public in and for the State of

Notary Signature

residing at

— -

I

KPG, Inc. Certification I, certify the attached final estimate to be based upon actual measurements, and to be true and correct.

Nat Monroe, KPG, Inc.

oject Manager Signature

City of Renton hereby

x Keith Woolley,

City of Renton Transpo

nJir

Approv d Da

City of Renton Use Only the completed contract Pu Se on 1 tion Project Manager

Approved Date

5 12 of the Conti act provisions.

,ty fRTran Design Manager Approved Date

This Final Contract Voucher Certification is to be prepared by the Project Engineer or Project Administrator and the original

forwarded to City of Renton for acceptance and payment. Contractors Claims, if any, must be included and the Contractors Certification must be labeled indicating a claim attached.

AGENDA ITEM #6. i) TO:

FINANCE DIRECTOR

FROM:

TRANSPORTATION DESIGN MANAGER

CONTRACTOR: CONTRACT NO.

R.L. Alia Company CÁO 14-006

PROJECT:

Highlands to Landing Pedestrian Connection Project

DATE.

10/19/2015

ESTIMATE NO.

I. 2. 3.

CONTRACTOR EARNINGS This ES11MATE SALES TAX @ 9.50% TOTAL CONTRACT AMOUNT THIS ESTIMATE

S $

4. 5. 6.

EARNINGS PREVIOUSLY PAID CONTRACTOR EARNINGS DUE CONTRACTOR ThIS ESTIMATE SUBTOTAL CONTRACTOR PAYMENTS

$ 1,245,648.79 720.00 $

RETAINAGE ON PREVIOUS EARNINGS RETAIN AGE ON EARNINGS THIS ESTIMATE SUBTOTAL.RETAINAGE

$ S

SALES TAX PREVIOUSLY PAID SALES TAX DUE THIS ES11MATE SUBTOTAL-SALES TAX

S S

7. 8. 9.

720.00 68.40

$

S

-

*

10. 11. 12. *

Conrracwr has a retainage bond on file Tvith the City, rerainage

11 FINAL

-

-

118,336.64 68.40 $

0%

1,246,368.79

-

$

=

788.40 ,L I-’.’

GRAND TOTAL:

$

118,405.04 1,364,773.83 /€. a..-’

FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR (Lines 5 and 11):

ACCOUNT: 317.122901.016.595.30.63.001 TAX

CHARTER 116, LAWS OF 1965 CITY OF RENTON CERTIFICATION I. THE UNDERSIGNL.I) DO HERLIIY CURTWY UNDER PENALTY OF PERJURY. THAT THU MATERIALS HAVE IJEEN TUIINISHEI). THE SERVICES RENDEREI) OR THU LABOR PI!RIORMEI) AS DESCRIIIUT) HEREIN. ANT) THAT THU CLAIM IS A JUST. DUE ANT) UNPAID OBLIGATION AGAINST THU CITY 01 kENTON, ANT) THAT I AM AUTHORI/.EI) TO AUTHENTICATE ANT) CERTIFY TO SAil) CI.MM SIGNED:

$

720.00

S

68.40

$

788.40

AGENDA ITEM #6. i) Progress Payment #: Cutoff Date:

(i,’

11

FINAL

7/3012015

PW: CAG-14-006

Fed Aid #: CM-1070(007)

Contract Name: Contractor

Awarded Contract Amount: Current Contract Amount: Pay Period:

26-May-15

Highlands to Landing Pedestrian Connection R.L. Alla Notice to Proceed Dale: $1 259,980.91 Contract Duration: $1 364773.83 Contract Complellon Dale: 30-Jul-15 to

22-Apr-14 80 6-Aug-IS

Comments: Contract Physical Completion August 5, 2015

Base Bid Alternate 1 Aliemate 2

Past Pay Pay Estimate EstImates 967895.31 5 720.00 $ 47847.50 5 80000.00 5

Change Order 1

S

36,804.14

536,804.14

Change Order2

S

21,541.74

521,541.74

Change Order 4

5

10,592.99

S10,59a99

Change Order 6

$

2,31000

S2,310.00

Change Order 7

$

3.30162

$3,301.62

Change Order 8

S

8.51813

$8,618.13

Change Order 9

S

1,0286S

51,028.65

Change Order 10 S

23,675 14

$23675.14

s

1,699.79

51,699.79

Change Order 14 S

157.40

$157.40

Change Order 15

S

537.60

$537.60

Change Order 16 S

4,598.74

54,596.74

Change Order 17 S

7.42757

57,427.57

Change Order 18 S

7,612.47

57,61247

Change Order 11

Total Tax Payment to Contractor

S

118,33660

$

1,353,985.43

Paid to Date $988,615 31 $47,847.50 580,000.00

S

66.40

$118,405.00

S

788.40

$1,384,773.83

% Complete 100.00%

thereby certify thet ttus is a true and comed esbmate: that the won was actually pertcarned and material furnished; that all requited documents have been provided; and that tire amount Is Just sii, & and due me.

lDIt?J,r

Reviewed

Date

i’/i //-

Approved I

Date

Approved

By;

—.

Keith Woofley, Pmfect aoIØi CRy

Renlen

Date

Approved By: RICk AS., RI. Abi

Date

City of Renton Highlands to Landing Pedestrian Connection Project No. CAG-14-006 Federal Aid No. CM-1070(007)

PROGRESS PAYMENT #1 1 FINAL

Schedu’ of Prices Base Bid NO. IDescrIitIon PREPARATION MobilizatIon 1 Structure Surveying 2 Roadway Surveying 3 SPCC Plan 4 Utlilty Potholkig 5 Resolution of Utility Conflicts 6 Clearing and Grubbing 7 Removal of Structure and Obstruction 8 Sawcuttlflg 9 IfT..i_J1I f 1 GRMING Roadway Excavation Including Haul 10 Common Borrow Including Haul 11

I;Quantltvl Unit 1 I I 1 I

LS LS LS 15 EST

I

EST

0.30 1 1,500

AC IS LF

Unit Price

Amount

$118,750.00 $10,000.00 $4,000.00 $500.00 $5,000.00 $1,000.00 $6,200.00 $5,000.00 $3.50

$118,750.00 $10,000.00 $4,000.00 $500.00 $5,000.00 $1,000.00 $1,860.00 $5,000.00 $5,250.00

IS TN

$35,000.00 $13,000.00

$35,000.00 $20.00

.

—

12 13 14 15

16 17 18 19 20

21 22 23 24

512512015

612612015

713012015

QTY

Total

QTY

Total

0.00 0.00 0.50 0.00 0.00 0.00 0.00 0.20 0.00 JEI[ 0.09 0.00 i

ClASS B

4mFAG:ANDPAVEMENT rushedSurfacIngTopCOUrSe Crushed Surfacing Base Course HMAforPatchlngCI.112”PG64-22 HMA for Overlay Cl. 1/2” PG 64-22 PlanIng B4tumlnouS Pavement SIDEWALK ANDCURB cement Concrete 1i’rafllc Curb and Gutter Cement Concrete Pedestrian Curb Cement Concrete Driveway Entrance Type 3 CementConcreteSidewalk Cement Concrete Curb Ramp Type Perpendicular B Cement Concrete Curb ttamp Type cUt-Through

$3,900.00 $15,000.00 $22,360.00 $36,600.00 $22,800.00

0.00 0.00 0.00 0.00 0.00

$ $ $ $

$17.00 $25.00 $40.00 $30.00 $3,000.00 $3,000.00

$21,080.00 $3,000.00 $1,000.00 $39,900.00 $6,000.00 $3,000.00

0.00 0.00 0.00 0.00 0.00 0.00

$ $ $ $ $

$800.00

5 3 130 600 130 300 1,900

EA EA IS Z TN TN TN TN SY

1,240 120 25 1,330 2 1

IF IF SY SY EA EA

K:PR0JECTSRENT0N1 3120 CM SERVICES1312O A Hlgiiiend$ to L.nding Ped’CONST & COMPLETiON’1 12 Piy EstiatePE I 1kI2L PC 11 .xlsx .

-

-

-

-

1,000.00 -

$ $ $ $ $ $ $ $

-

-

-

-

1.00 1.00 1.00 1.00 0.42 1.86 0.30 1.00 1977.00

Total 118,750.00 10,000.00 4,000.00 500.00 2,105.37 1,860.86 1,860.00 5,000.00 $ 8,919.50 $

—

0.00 0.00

$ $

-

0.00 0.00

-

0.00

-

0.00

-

0.90

$ $ $ $ $ $ $

3,253.48

-

-

1.00 176.72

$ $

35,000.00 3,534.40

153.00 8.00 2.00 1.00 7.00 5.00 3.00 1,00

$ $ $

6,428.00 8,000.00 800.00 400.00 5,600.00 1,000.00 900.00 1,000.00

412,79 1025.25 140.15 231.40 2034.00

$

__J

$30.00 $25.00 $172.00 $122.00 $12.00

EA

-

-

$200.00 $300.00 $1,000.00

7

1

$

$ $ $ $ $ $ $

2 4

2000.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Quantity

.

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

$42.00 $1,000.00 $400.00 $400.00

IF

-

-

-

$6,930.00 $10,000.00 $800.00 $1,600.00 $5,600.00 $1,000.00 $900.00 $1,000.00

EA EA EA

165 10

$ $ $ $ $ $ $ $ $

DATE

-

-

-

-

-

-

-

-

-

-

-

0.00 0.00 0.00

-

-

720.00 -

-

0.00 0.00 0.00 0.00 0.00

$ $ $ $

0.00 0.00 0.00 0.00 0.00

$ $ $ $ $ $

0.00

-

-

-

-

-

1357.00 93.00 48.00

1334.07 2.00 1.00

S

12,383.70 25,631.25 24,105.80 28,230.80 24,408.00 23,069.00 2,325.00 1,920.00

AGENDA ITEM #6. i)

25 26 27 28 29 30

Corrugated Polyethylene Storm SewerPipe 12” Diam. Adjust Existing Manhole Adjust Existing Catch BasIn Replace Grate with Solid Rectangular Cover Catch Basin Type 1 Connect to Existing Catch Basin Connect Structure to Existing Pipe ShorIng or Extra Excavation

112112015

-

1 650

TO

Pay EstImate 11

Pay EstImate 10

40,022.10 6,000.00 3,000.00

City of Renton Highlands to Landing Pedestrian Connection Project No. GAG-I 4-006 Federal Aid No. CM-I 070(007)

PROGRESS PAYMENT #11 FINAL

Base Bid NO. IDescil ii Project emporary ra cControl 31 32 ModIfied Single Slpe Concrete BarrIer 32 MOH Modified Single Slope Concrete BarrIer Raised PavementMarkerTyp!1 33 RaIsed Pavement Marker Type 2 34 Beam Guardrail Transition Section Type 20 35 35 MOH Beam Guardrail Transition Section Type 20 Beam Guardrail Type 31 Non-Flared Temilnal 36 MOH Beam Guardrail Type 31 Non-Flared Terminal 36 Beam Guardrail Anchor Type 10 37 MOH Beam Guardrail Anchor Type 10 37 Permanent Signing 38 39 PlastIc Stop LIne PlastIc Crosswalk LIne 40 Paint LIne 41 42 Temporary Pavement MarkIng Remolng Temporary Favement Marking 43

Iuer I

Unit

I

112112016

512512015

612612015

713012015

IL

QVV’

Total

QTY

Total

Unit Price

Amount

..

-

1 161 161 12.3 1.6 2 2 2 2

16 60 1,830 4,100 4,100

$50,000.00 $22,540.00 $3,593.52 $1,783.50 $560.00 $5,200.00 $1,265.00 $6,400.00 $3,390.00 $1,200.00 $530.00 $4,000.00 $144.00 $300.00 $1,464.00 $820.00 $1,640.00

0.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

$1,000.00 $1,120.00 5,400.00 5,200.00 15 $4.00 12,000.00 DAY $200.00 --MI-’ $3,000.00 SY $1.50 $3,750.00 CY $50.00 $2,000.00 LS $2,000.00

0.25 0.00 0.00 0.00 0.00

LS LF FT HUND HUND EA EA EA EA EA EA LS LF SF . 15 LF LF

45 46 47 48

1 14 1,800 1,300 60

SWPPP Inlet ProtectIon High Visibility Fence Wattles h5r. Lead

JR 49 50 51

Seeded Lawn Installation FIne Bark Mulch IrrIgation sleeves

flhI 2,000 75 I

$50,000.00 $140.00 $22.32 $145.00 $350.00 $2,600.00 $1,265.00 $3,200.00 $1,695.00 $1 200.00 $530.00 $4,000.00 $9.00 $5.00 $0.80 $0.20 $0.40

5,000.00

$ $ $ $

-

$

-

$

-

$

-

$ $ $ $ $ $ $ $ $

-

-

$

-

$1,000.00 $80.00 $3.00

0.00 0.00 0.00

PdICONST & C0MPIETI0M1 12 Pay Estknatol.PE I 1H2L PE 11 .xlsx

250.00 -

$ $

• -

-

$ $

$ $ $ $ $ $ $

-

-

$ $ $

-

-

-

1.00 161,00 0.00 9.46 1.78 2.00 0.00 2.00 0.00 2.00 0.00 1.00 20.00 60.00 1740.00 3450.00 3816.00

-

$ .$

—

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00

-

-

$ $ $

$ $ $ $ $ $ $

$ $

$ $ $ $

50000.00 -

1,371.70 623.00 5,200.00 -

6,400.00 -

2,400.00 -

4,000.00 180.00 300.00 1,392.00 690.00 1,446.40

.

0.00 0.00 0.00 0.00 0.00

— -

Total

Quantity

-

—

-

-

-—

0.00 0.00 0.00

-

1.00 17,00 1593.00 1000.00 20.00

$ $

1440.69 75.00 1.00

$ $

$ $ $

1,000,00 1,360.00 4,779.00 4,000.00 4,000.00

--

-

-

$

2,161.04 3,750.00 2,000.00

AGENDA ITEM #6. i)

KPR0JECTSRENT0N1 3120- CM SERVICES1 3120 A - HigNands to Landing

LS EA LF

TO DATE

Schedu of PrIces

:.

44

Pay EstImate 11

Pay EstImate 10

I

City of Renton Highlands to Landing Pedestrian Connection Project No. CAG-14-006 Federal Aid No. CM-I 070(007)


of Prices I Amount

Schedule

1 Unit J I Quantity. .I

Base Bid tio.

ascription.

IITAIINNG WALLS Rock WaIl 52 53 GabionWail

:8UcrIREs—

‘RRM.muIU’

610 1,540

i:

SF SI

Unit Price

IafIS rm 24,400.00 I$40.OO $61,600.00 I$40.00

Removi,g Portion of Existing Bridge 900123 ConcreteClass40000forBridge Epoxy Coated St. Relnf. Bar for Bridge

57

ConcreteClass3000forBrldgeSldewalk Concrete Class 3000 for Bridge Sidewalk (Per CO

57 58 58 59 59 51)

#1) St. Relnf. Bar for Bridge SIdewalk St. Relnf. Bar for Bridge Sidewalk (Per CO #1) Pedestrian Barrier MOH Pedestrian Barrier 5rldge Raring Type BP

61 62

ChainLlnkFencetype4 WSDOT Roadway Illumination System City Pedestrian Ilium & ITS System Underground Only SIgnal Modillcatloris Handrail Subtotal Sales Tax, 9.5% Subtotal Base Bid

1 35 7,200 30

112112015

512512015

512612015

713012015

QTY

Total

Q’

TOtal

0.00 0.00

-

Quantity

Total

0.00 0.00

$

-

$

-

0.00

$

-

0.00

$

-

0.00

$

-

0.00

$

610.91 1539.00

$

$

24,436.40 61,580.00

—

LS CY LB CY

100,000.00 1,188.00 2.25 1,186.00 18600

100,000.00 $41,510.00 16,200.00 3580.00

0.00 0.00

-

-

0.00 0.00

-

$

.25 .25 57.00 1.47 9.50

-$35,580.00 $4,050.00 4,050.00 7,523.00 .741.33 9,000.50

0.00

LB LB LF IF IS

0.00 0.00 0.00 0.00 0.00

$ $ $ $ $

710 I

LF LS

4.00 7000.00

$9,940.00 $27,000.00

0.00 0.25

$ $

6,760.00

1 1 125

LS IS IF

$73,000.00 $22,000.00 $100.00

$73,000.00 $22,000.00 $12,500.00 $987,544.85 $93,816.76

0.00 0.55 0.00

$ $ $

12,000.00

(31)) 1,800 (1,800) 239 239 239

TO DATE

-

-

54 55 56

Pay Estimate 11

Pay Estimate 10

1

‘

-

-

-

-

-

-

0.00 0.00 0.00 0.00 0.00 0.00

-

-

0.00 0.00

100,000.00 55,149.00 24,079.50

0.00

$ $ S

1.00 46.50 10702.00

-

-

0.00 0.00 0.00 239.00 0.00 239.00

$ $

889.00 1.00

$

-

-

-

$ $

37,523.00

$

19,000.50

$ $

9,366.00 27,000.00

-

-

63 64 65

—

-

$1,081,361.61

-

-

$

$

30,263.48 2,875.03 33,138.51

0.00 0.00 0.00

$ $ $

$ $

$

-

720.00 68.40 788.40

1,00 1.00 115.00

$ 73,000.00 $ 22,000.00 $ 11,500.00 L4_fi8,959.31 Es 93,951.13 I $1,082,910.45

AGENDA ITEM #6. i)

ICPROJECTSRENT0N13120 CM SERVICES1 3120 A Higands to Lan&ig PedtCONST & COMPLETI0N1 12 Pay Ettmate\PE I ltH2t. PE 11 .xlsx

$

-

City of Renton Highlands to Landing Pedestrian Connection Project No. CAG-14-006 Federal Aid No. CM-1070(007)

©


Schedu’of Prices

Base Bid Quantity]

NO. D.scrlptJon

Unit

Plant Selection Deodora Cedar. 5 gallon Plant Selection New Zealand Sedge, 1 gallon Plant SelectIon Forest Pansy Redbud, 2-1/2” Cal. PlantselectionlsantiRedOslerDogwood,5gaflOfl PlantSelectlonVenusDogwood,2-112”Cal. Plant Selection Purple Moor Grass, 1 gallon Plant Selection Japanese Spurge,4” pot Plant Selection Dwarf Mt. Vernon Laurel, 2 gaflon Plant Selection Japanese Spirea, 2 gallon

110 111 112 113 114 115 115

Plant Sal. Snowcone Japanese Snowball, 2-112” Cal. TopsoIl Type A Fke Bark Mulch Fkie Compost Root Barrier Landscape Rock Landscape Rock SubtotalConstructionCost-AltemateAl SalesTax,9.5% Subtotal Alternate Al —

-

-

uoiotai

-

nemaie M

512512015

512612015

713012015

QTY

Total

QTY

Total

50.00 .00 0.00 .50 50.00 .00 50 .50 .50

‘0.0O .062.00 .500.00 .905.50 .550.00 840.00 7.250,00 .755.00 .465.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

9 440 50 45 760 9 (9)

EA CY CV CY LF EA EA

0.00 .00 .00 .00 .00 50.00 50.00

,250.00 5,400.00 .250.00 .025.00 560.00 .050.00 -$4,050.00 50,962.50 841.44 5,803.94

0.00 0.00 0.00 0.00 0.00 0.00 0.00

Schedule of Prices 1

LS

580,000.00

$80,000.00 $80,000.00

-

-

-

$

-

-

-

$ $

-

-

Pay EstImate 10 6/26/2015 1121/2015 0.00 $

$7,600.00 $87,600.00

Is

Is I-s

-

-

$ $ $ $ $ $ $ $ $

0.00 0.00 0.00 0.00 0.00 0.00 0.00

$ $ $ $ $ $ $ $ $ $

TO DATE -

-

-

-

3.00 118.00

$ $

10.00

$

103.00 13.00 84.00 2,916.00 302.00 170.00

$ $

9.00 428.00 0.00 0.00 746.00 0.00 0.00

$ $ $ $ $ $ $ $ $ $

-

-

-

Pay EstImate 11 7/30/2015 5/26/2015 0.00 $ $ $ $ -

$ $ $ $

150.00 1,062,00 3,500.00 1,905.50 4,550.00 840.00 7,290.00 4,379.00 2,485.00 2,250.00 14,980.00 -

4,476.00 -

47,847.50 4,545.51 52,393.01

TO DATE 1.00

$ $ $ $

80,000.00 80,0(X).00 7,600.00 87,600.00

AGENDA ITEM #6. i)

K:PROJECTSRENT0N1312o- CM SERVICES1312O A. Highlands to Landêg PedC0NST& COMPLETIOM1 12 Pay EstimntePE 11H2L PE I 1.xlsx

-

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Total

Quantity

Pay EstImate 11

Pay EstImate 10

EA EA EA EA EA EA EA EA EA

Alternate A2 Imgat)OnSystern Subtotal Construction Cost Alternate P.2 Sales Tax. 9.5%

1/21/2015

3 118 10 103 13 84 2,900 190 170

-

201

Amount

Schedule of Prices

Alternate Al 101 102 103 104 105 106 107 108 109

Unit Price

TO DATE

Pay EstImate 11

Pay EstImate 10

City of Renton PROGRESS PAYMENT #11

Highlands to Landing Pedestrian Connection Project No. CAG-14-006 Federal Aid No. CM-1070(007)

Pay EstImate Schedule of Prices

Base Bid

tio.io.critao

I Quan

i

Unit

Unit Price

Amount

j 1 Schedule of p

CHANGE ORDER #1

cool-ol COl-Ol Horizontal Saw Cutting

1 1 1 I 1 1

COO1.02 C01-02 VacuumIng CO 01.03 C0l-03 Handformed & Poured Walkway COo1.04 C01-04 Bridge Deck Grooving cooi-os C01-O5Addltlonal Bushing Work EI C01-06 Additional Rebar Hole DrIlling SubtotalConstructionCost-ChangeOrderl Sales Tax, 9.5% Subtotal Change Order I

EA EA EA EA EA EA

$15,926.40 $5,253.86 $5,535.60 $3,252.28 $2,858.50 $3,977.52

-

$15,926.40 $5,253.86 $5,535.60 $3,252.28 $2,858.50 $3,977.52 $38,804.14 $3,496.39 $40,300.53

Schedule of Prices

CHANGE ORDER #2 May 8, 2014 Erosion Control May 9, 2014 ErosIon Control May12, 2014 ErosIon Control May13, 2014 ErosIon Control May 14, 2014 ErosIon Control May 15. 2014 ErosIon Control coo2.o7ICo2-o1 May 16, 2014 Erosion Control coa2.oeICO2-0l May 30, 2014 ErosIon Control ISubtotal Construction Cost Change Order 2 Tax, 9.5% ISut)total- Change Order 2 coo2.olICo2-ol coo2.o2lCo2-o1 CO 02.03 jCO2-01 coo2.o4ICo2-ol coo2-051C02-o1 Co02.06C02-01

1 I 1 I 1

EA EA EA EA EA EA EA

$2,064.44 $4,500.50 2,018.70 .3,829.80 3,612.96 201.87 5,194.60 118.87

-

Iaes

$2,064.44 $4,500.50 $2,018.70 $3,829.80 $3,612.96 $201.87 $5,194.60 $118.87 $21,541.74 $2,046.47 $23,588.21

Schedule of Prices

CHANGE ORDER #4 I I

-

-

EA EA

1502.39 $10,090.60

$502.39 j$i0,090.6O $10,592.99 $1,006.33 $11,699.32

112112015

512512015

512612015

713012016

QTY

Total

QTY

Total

Pay EstImate 10 $ $

$ $ $

-

-

-

$

-

$

-

$

-

$

-

Pay EstImate 10 512612015 112112015 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

$

-

$

-

$ $ $

$ $ $

I

$ $

I F$

-

-

-

-

-

-

Pay EstImate 10 512612015 112112016 502.39 1.00 $ 1.00 $ 10,090.60 $

10,592.99

$

1,006.33 11,699.32

$

512612015 0.00 0.00 0.00 0.00 0.00 0.00

TO DATE

713012015 -

-

.

$ $ $

-

-

-

-

-

$ $ $

3,252.26 2,858,50 3,977.52 36,804.14 3,496.39 40,300.53

TO DATE 1.00 1.00 1.00 1.00 1.00 1.00 1,00 1.00

$ $ $ $ $ $ $ $

I$ Ls F$

-

-

15,926.40 5,253.88 5,535.60

$ $ $

-

Pay EstImate 11 612612016 713012016 0.00 $ 0.00 $

$ $ $

1.00 1.00 1.00 1.00 1.00 1.00

-

Pay EstImate 11 713012015 512612015 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $ 0.00 $ $ $ $

Total

Quantity

Pay EstImate 11

612512015

112112016 0.00 0.00 0.00 0.00 0.00 0.00

KPROJECTSRENTOM1312O-CM SERVICES1312O A HIghlands to Landing PedICONST& COMPLET1ON\1 12 Pay EstimatePE I l’iH2L P5 1 1,xlsx -

TO DATE

11

2,064.44 4500.50 2,018.70 3,829.80 3612.96 201.87 5,194.60 118.87 21,541.74 2,046.47 23,688.21

TO DATE 1.00 100

I [S I$

502.38 10,090.60 10,592.99 1,006.33 11,599.32

AGENDA ITEM #6. i)

coo4.olTdectncal Permit .o2rLumlnare Pole Base Modifications 4 coo 8ubtotal Construction Cost Change Order 04 Sales Tax. 9.5% uDtotai i.nange uroer U4

Pay EstImate

10

FINAL

City of Rentor’i Highlands to Landing Pedestrian Connection Project No. CAG-14-006 Federal Aid No. CM-1070(007)

.

PAYMENT #11

PROGRESS

Base Bid I. Quantity. I Unit

NO. IDeScdptlon

1

EA

$2,310.00

-

-

$2,310.00 $2,310.00 $219.45 $2,529.45

Schedule of Prices

CHANGE ORDER #7 coai-oi C07-01 May21, 2014 Remove Light Base CO 07.02 C07-02 May 23, 2014 Remove Light Base cooT.03 C07-03 May28, 2014 Remove Light Base D 07.04 C07-04 June 9, 2014 Remove Light Base O7-05July31,2014DisposeOfLightBaSe Subtotal Construction Cost Change Order 7 Sales Tax, 9.5% Subtotal Change Order 7

Amount

Schedule of Prices

CHANGE ORDER #6 CO06.O106O1 May2U.2014COmmoflorroW [Subtotal Construction Cost Change Order 6 [Sales Tax, 9.5% (ubtotaI Change Order 6

UnltPrlce

1 I 1 1 I

EA EA EA EA EA

$485.86 $323.91 $439.11 $68.84 $1,983.90

-

-

I$465.86

13323.91 I$439.11 1368.84 131,983.90 j3o1 .62 $313.65 $3,615.27

Schedule of Prices

CHANGE ORDER #8

.

cooe-oi C08-U1 BNSF Costs ‘3ubtotal Construction Cost-Change Order8 Sales Tax, 9.5% Subtotal Change Order 8

I

EA

$8,618.13

-

Schedule of Prices

CHANGE ORDER #9 subtotal construction Cost-Change Order 9 Sales Tax, 9.5% Subtotal Change oraer 9 -

I I

EA

$1,028.65

I,98.65

612512015

CiTY

Total

Pay Estimate 10 512612015 $

[$ $ $

-

QTY

Total

-

$ $ $

-

-

-

-

-

-

-

-

Pay EstImate 10 612612016 112112016 0.00 $ -

L$ $

-

$

Pay EstImate 10 512612016 112112015 0.00 $

i ,u8.65

$97.72 $1,126.37

$ $ $

Is

rs

IS

$ $ $

1.00 1.00 1.00 1.00 1.00

1.00

-

-

485.86 323.91

$

439.11

$ $

68.84 1,983.90 3,301.62 313.65 3,615.27

10 DATE

-

-

$ $

$ $ $

-

-

2,310.00 2,310.00 219.45 2,629.45

TO DATE

-

Pay Estimate 11 713012016 512512016 0.00 $ -

$

-

Pay Estimate 11 713012016 612512015 0.00 $

I$ ES I$

1.00

-

-

$ $ $

TO DATE

-

-

-

Total

-

Pay EstImate 11 713012016 512612015 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0,00 $

-

$

Quantity

Pay Estimate 11 713012015 612612016 0.00 $

-

-

.,.

713012015

-

Pay EstImate 10 — 512612015 112112015 0.00 0.00 0.00 0.00 0.00 $ $ $

KIPROJECTSIRENTOMI312O CM SERVICES’L13120 A- Highlands 10 Landng PedCONST & CQMPLETIONt1 12 Pay Estnate’PE I 1H2L PE 11 .xlsx -

.

512612015

$ [5 I$ I$

8,618.13

8,618.13 818.72 9,436.85

10 DATE 1.00

,

$ $ $ $

1,028.65 1,028.65 97.72 1,126.37

AGENDA ITEM #6. i)

•i C09-0l June 10, 2Q14AdJUStCB#255

$8,618.13 $8,618.13 $818.72 $9,436.86

112112015

112112015 0.00

TO DATE

Pay Estimate 11

Pay EstImate 10 Schedule of Prices

FINAL

City of Renton


Highlands to Landing Pedestrian Connection Project No. CAG-14-006 Federal Aid No. CM-1070(007)

Schedule of Prices Base Bid

I Quantity I Unit

NO. lDescrIi,tlon

EA

1

$23,675.14

-

CHANGE ORDER #11 Premium Time Striping Subtotal Construction Cost Change Order 11 Sales Tax, 9.5% Subtotal- Change Order 11

Schedule of Prices EA

1

$1,699.79

-

Schedule of Prices 1

I

EA

$157.40

áésTax,9.5%

Schedule of Prices

CHANGE ORDER #15 co 15.01 C15-01 August 4, 2014 Irrigation PIpe Subtotal Construction Cost - Change Order 15

1

EA

537.60

512612016

713012016

QT’(

Total

QVf

Total

Pay Estimate 11 713012015 512612015 0.00 $ $ $ $

Pay Estimate 10 512512015 0.00 $ $ $ $

Pay EstImate 11 512612018 713012016 0.00 $ $ $ $

Pay EstImate 10 512512015 112112015 0.00 $ $

Pay EstImate 11 713012015 512612015 0.00 $ $ $ $

112112015

$537.60

co is-ci C16-01 08 1914 Relocate J boxes

Subtotal Construction Cost Chanae Order 16

1

EA

TEK

$2,544.58 $25416

$2,544.58 $2,054.16 4,598.74 $436.88 $8,035.62

-

.

-

KPROJECTSRENTON\1 3120-CM SERViCESi3120 A - Hiands to Landing P.dCONST & COMPLETION1 12 P.y EstImatePE I lH2L P511 .xIsx

$ $

‘

0.00

-

1.00

-

512612015 0.00 0.00

1

$ $ $ $

157.40 157.40 14.95

172.31

TO DATE

713012016

$ $ $ $

-

1.00

-

Pay Estimate 11

512512015 $ $ $

TO DATE

Pay EstImate 11 512612015

-

Pay Estimate 10

112112015 0.00 0.00

1,699.79 161.48 1,861.27

$

-

512512015 $

1,699.79

Fs

-

Pay Estimate 10

I$ I$ F$

$

I$

-

-

112112015 0.00

1.00

-

-

23,675.14 2,249.14 25,924.28

TO DATE

-

-

23,675.14

$ $ $ $ TO DATE

713012015 $ $

$ $

-

537.60 537.60

51.07 588.67

AGENDA ITEM #6. i)

Schedule of Prices

#16

-

-

-

$ $ $ $

-

-

$

1.00

-

-

-

TO DATE

-

-

$

Total

Quantity

Pay EstImate 10 512512015 112112015 0.00 $ $ $ $

$588.67

-

-

612512015

$537.60 $51.07

SalesTax,9.5% Subtotal Change Order 15

Sales Tax, 9.5% Subtotal Change Order 16

112112015

$172.35

ISubtotal-Changeorderl4

-

$157.40 $157.40 $14.95

jSubtolalConstructlonCost-Changeorderl4

CHANGE ORDER

$1,699.79 $1,699.79

$161.48 $1,861.27

CHANGE ORDER #14 Co la-cl 1G14-01 July 18, 2014 Erosion Control Removal

$23,675.14

$23,675.14 $2,249.14 $25,924.28

-

coil-cl Gil-Ui June 1, 2014

Amount

Schedule of Prices

CHANGE ORDER #10 cola-cl ClO-Ol BNSF Throw Fence Subtotal Construction Cost Change Order 10 Sales Tax, 9.5% Subtotal Change Order 10

LJnltPrlce

TO DATE

Pay EstImate 11

Pay EstImate 10

$

2,544.58 2,054.16 4,598.74 436.88

$

5,035.62

1.00

$

1.00

$

AGENDA ITEM #6. i)

AGENDA ITEM # 8. a) CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE CITY OF RENTON TO IMPOSE A SALES AND USE TAX AS AUTHORIZED BY RCW 82.14.415 AS A CREDIT AGAINST STATE SALES AND USE TAX, RELATING TO ANNEXATIONS.

WHEREAS, state law authorizes the reallocation of the sales tax already collected by the state to be remitted to the City to assist with funding the costs of certain newly annexed areas; and WHEREAS, in accordance with Chapter 35A.14 RCW, the Council called for a special election to be held, at which election the question of annexation was presented to the voters of the Benson Hills Annexation Area; and WHEREAS, the notice of intention to annex was filed with the King County Boundary Review Board and subsequently approved; and WHEREAS, in accordance with Chapter 35A.14 RCW the annexation was put to a vote of the people in the annexation area; and WHEREAS, King County Elections certified that the annexation had been approved by voters; and WHEREAS, following a favorable vote on the annexation proposition, the Council adopted its Ordinance annexing said Benson Hill Communities Annexation Area effective March 1, 2008, an annexation area that has a population greater than ten thousand (10,000) people; and

1

AGENDA ITEM # 8. a) RESOLUTION NO. _______ WHEREAS, the Council finds that the true and actual net costs to provide municipal services to the annexation area totaled Three Million Forty‐Six Thousand Dollars ($3,046,000) for the City’s fiscal year 2014 and the State’s fiscal year July 1, 2014, to June 30, 2015; and WHEREAS, the Council finds and determines that the projected net costs to provide municipal services to the annexation area exceeds Four Million Eight Hundred Seventy‐Three Thousand Dollars ($4,873,000) for the City’s fiscal year 2016 and the State’s fiscal year July 1, 2016, to June 30, 2017; and WHEREAS, pursuant to RCW 82.14.415, the City is authorized, under the circumstances of this annexation, to impose a sales and use tax, with that tax being a credit against the state tax; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I.


SECTION II.

The Council does hereby determine the threshold amount in providing

municipal services to the Benson Hill Communities Annexation Area is Four Million Eight Hundred Seventy‐Three Thousand Dollars ($4,873,000) and that a tax rate of one‐tenth percent (0.1%) shall be continued during the State’s fiscal year starting July 1, 2016, to assist the City in providing municipal services to the area. SECTION III. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this Resolution. SECTION IV. This Resolution shall take effect and be in full force upon passage and signatures hereon.

2

AGENDA ITEM # 8. a) RESOLUTION NO. _______ PASSED BY THE CITY COUNCIL this ______ day of ___________________, 2016. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of ___________________, 2016. ______________________________ Denis Law, Mayor

Approved as to form: ______________________________ Lawrence J. Warren, City Attorney RES:1695:2/9/16:scr

3

AGENDA ITEM # 8. b) CITY OF RENTON, WASHINGTON RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH PUBLIC HOSPITAL DISTRICT NO. 1 OF KING COUNTY, D/B/A VALLEY MEDICAL CENTER OCCUPATION HEALTH SERVICES.

WHEREAS, the City and Public Hospital District No. 1 of King County, d/b/a Valley

Medical Center Occupation Health Services (“VMCOHS”) are authorized, pursuant to RCW Chapter 39.34, to enter into an interlocal government cooperative agreement; and WHEREAS, the City currently operates and maintains its own Fire and Emergency Medical Services Department to provide comprehensive fire suppression, emergency medical services, and other services incidental to the protection of persons and property in Renton; and WHEREAS, due to the strenuous nature and physical rigors of fire suppression and providing emergency medical services, the City wishes to obtain annual wellness examinations for its firefighters and appropriate and related medical and laboratory testing connected therewith; and WHEREAS, VMCOHS provides its own highly professional medical and health care staff to perform such wellness examinations and related medical and laboratory testing; and WHEREAS, the City and VMCOHS agree that VMCOHS is in the best position to provide wellness examinations and related medical and laboratory testing to the City’s firefighters as specifically provided for in the interlocal agreement;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES

RESOLVE AS FOLLOWS:

1

AGENDA ITEM # 8. b) RESOLUTION NO. _______ SECTION I.


SECTION II.

The Mayor and City Clerk are hereby authorized to enter into an

interlocal agreement with VMCOHS regarding wellness examinations for the City’s firefighters. PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2016. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _____________________, 2016. ______________________________ Denis Law, Mayor

Approved as to form: ______________________________ Lawrence J. Warren, City Attorney RES.1693:12/17/15:scr

2

AGENDA ITEM # 8. c)

CITY OF RENTON, WASHINGTON RESOLUTION NO. 4035 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH KING COUNTY METRO TRANSIT REGARDING PURCHASE OF ORCA BUSINESS CARDS AND ORCA BUSINESS PASSPORT PRODUCTS. WHEREAS, the City of Renton, King County, and other area transportation agencies share the desire to provide a transportation management program that will reduce singleoccupant vehicle travel and improve the mobility of employees to the City's worksites; and WHEREAS, collectively, the area transportation agencies provide buses, vanpools, van shares,

light rail, commuter rail, streetcars, water taxis, and the Home Free Guarantee

program; and WHEREAS, the area transportation agencies, through those programs, are authorized to promote alternatives to single occupant vehicle commuting in King County; and WHEREAS, the City wishes to provide incentives to its employees which promote nonsingle-occupant vehicle commuting to its worksites; and WHEREAS, the City and area transportation agencies desire to utilize ORCA Business Cards and ORCA Business Passport products which can be used to access a variety of services and benefits which enable the City's employees to commute by non-single occupant vehicles; and WHEREAS, it is necessary to memorialize the terms and conditions under which such program will be provided to the City;

AGENDA ITEM # 8. c) RESOLUTION NO.

4035

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I.


SECTION II.

The Mayor and City Clerk are hereby authorized to enter into an

interlocal agreement with King County Metro Transit entitled "Agreement for Purchase of ORCA Business Cards and ORCA Business Products" and all subsequent agreements regarding purchasing ORCA Business Cards and ORCA Business Passport Products that do not materially change the terms of the agreement and are without budget parameters. PASSED BY THE CITY COUNCIL this l s t

day of

February

, 2010.

Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this

1 s t day of

February

2010.

Denis Law, Mayor

Approved as t o form:

Lawrence J. Warren, City Attorney RES.1440:l/l/10:scr

AGENDA ITEM # 8. d) CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING CHAPTER 27, SHOPPING CART REGULATION, OF TITLE VI (POLICE REGULATIONS) OF THE RENTON MUNICIPAL CODE, BY CLARIFYING REGULATIONS; ADDING DEFINITIONS FOR ‘ADMINISTRATOR’, ‘IDENTIFICATION SIGN’, ‘CART SIGN’ AND ‘IMPOUNDED CART’; DELETING THE REQUIREMENTS FOR SHOPPING CART RETRIEVAL AND CONTAINMENT PLANS; AND ADDING FINES FOR VIOLATIONS OF THIS CHAPTER. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I.

Chapter 27, Shopping Cart Regulation, of Title VI (Police Regulations) of

the Renton Municipal Code, is hereby amended as follows: CHAPTER 27 SHOPPING CART REGULATION SECTION: 6‐27‐1: Purpose 6‐27‐2: Declaration Of Nuisance 6‐27‐3: Shopping Cart Containment And Retrieval Plans; Applicability 6‐27‐4: Exemptions 6‐27‐53: Definitions 6‐27‐64: Shopping Cart Signage Containment And Retrieval Plans 6‐27‐75: Retrieval And Impound And Fines Procedures 6‐27‐86: Fees And Disposition Of Carts 6‐27‐97: Illegal Possession Or Accumulation Of Carts 6‐27‐1 PURPOSE: It is the primary purpose of this Chapter to provide for the prompt retrieval of lost, stolen or abandoned shopping carts in order to promote public safety and improve the image and appearance of the City. It is a purpose of this Chapter to have the owners and operators of businesses providing shopping carts use the means available to them to deter, prevent or mitigate the removal 1

AGENDA ITEM # 8. d) ORDINANCE NO. ________ of shopping carts from their business premises, and to retrieve any carts that may be removed despite these efforts. It is a further purpose of this Chapter to prevent the illegal removal of shopping carts from the business premises, to prevent the continued possession of illegally removed carts, and to prevent the accumulation of illegally removed carts on public or private properties. 6‐27‐2 DECLARATION OF NUISANCE: Retail establishments provide shopping carts for the convenience of customers shopping on the premises of the businesses. A Sshopping carts that have has been removed from the premises of the business and left abandoned on public or private property throughout the City constitutes a public nuisance and a potential hazard to the health and safety of the public; each lost, stolen or abandoned cart shall constitute a separate violation. Shopping carts abandoned on public and private property can create conditions of blight in the community, obstruct free access to sidewalks, streets and other rights‐of‐way, interfere with pedestrian and vehicular traffic on pathways, driveways, public and private streets, and impede emergency services. It is for these reasons that such lost, stolen, or abandoned shopping carts are hereby declared to be a public nuisance which shall be subject to abatement in the manner set forth in this Chapter, or in any other manner provided by law. For purposes of this Chapter, any shopping cart located on any public or private property other than the premises of the retail establishment from which such shopping cart was removed shall be presumed lost, stolen, or abandoned,

2

AGENDA ITEM # 8. d) ORDINANCE NO. ________ even if in the possession of any person, unless such person in possession thereof is: A. An authorized agent; or B. Retrieval Retail Establishment personnel; or C. Enforcement personnel; or D. An authorized customer. 6‐27‐3 SHOPPING CART CONTAINMENT AND RETRIEVAL PLANS; APPLICABILITY: Except as otherwise provided in this Chapter, every owner who provides shopping carts to customers for use on the premises of any retail establishment shall develop, implement and comply with the provisions of a written Shopping Cart Containment and Retrieval Plan approved by the City to provide for the containment of shopping carts on the premises of the retail establishment (Shopping Cart Containment Plan), and for the retrieval of lost, stolen, or abandoned shopping carts which have been removed from the premises of the retail establishment (Shopping Cart Retrieval Plan). 6‐27‐4 EXEMPTIONS: The requirements of this Chapter shall not apply to any retail establishment which provides a total of 10 or fewer shopping carts for use by customers of such business, or which retail establishment complies with the requirements of RMC 6‐27‐3. This Chapter shall not apply to carts that are removed for repair or maintenance. 6‐27‐53 DEFINITIONS:

3

AGENDA ITEM # 8. d) ORDINANCE NO. ________ Except as otherwise expressly set forth herein, the following words and terms as used in this Chapter shall have the following meanings: A. Administrator: The Administrator of the Community and Economic Development Department. B. Authorized Agent: The owner, or an employee or authorized agent of the owner, entitled to possession of the shopping cart. B.C. Authorized Customer: A customer of the owner of the shopping cart, having the written permission of the owner or owner’s agent to remove the shopping cart from the owner’s premises. Such permission, however, shall contain a requirement that the cart be returned immediately after its use. C.D. Enforcement Personnel: Any police officer, code enforcement inspector, or designated staff employed by the City of Renton. E. ‘Identification Sign’ or ‘Cart Sign’: A sign that provides ownership information, as required by this Chapter, which is required to be affixed to each shopping cart. F. Impounded Cart: Any shopping cart collected by authorized City personnel, regardless of whether or not the shopping cart is being transported to or is stored within City facilities. D.G. Lost, Stolen, or Abandoned Shopping Cart: A shopping cart that is either:

4

AGENDA ITEM # 8. d) ORDINANCE NO. ________ 1. Removed from the premises of a retail establishment by any person without the written permission or consent of the owner of the shopping cart or the retailer otherwise entitled to possession of such cart; or 2. Left unattended, discarded or abandoned upon any public or private property other than the premises of the retail establishment from which the shopping cart was removed, regardless of whether such shopping cart was removed from the premises with permission of the owner; 3. For purposes of this Chapter, any shopping cart located on any public or private property other than the premises of the retail establishment from which such shopping cart was removed shall be presumed lost, stolen, or abandoned, even if in the possession of any person, unless such person in possession thereof is either: a. The owner, or an employee or authorized agent of the owner, entitled to possession of said shopping cart; or b. An officer, employee or agent of a cart retrieval service hired by the owner to retrieve such carts; or c. City enforcement personnel retrieving, storing or disposing of said cart pursuant to the provisions of this code; d. A customer with written permission from the owner or agent of the owner to take the cart off premises.

5

AGENDA ITEM # 8. d) ORDINANCE NO. ________ E.H. Owner: Any person or entity, in connection with the conduct of a business, that who owns, leases, possesses, or makes more than ten (10) a shopping carts available to customers or the public. F.I. Parking Area: A parking lot or other property provided by a retail establishment for the use of customers of said retail establishment for the parking of customer vehicles. The parking area of a retail establishment located in a multi‐store complex or a shopping center shall include the entire parking area used by the multi‐store complex or shopping center. G.J. Premises: Any building, property, or other area upon which any retail establishment business is conducted or operated in the City of Renton, including the parking area provided for customers in such retail establishment. H.K. Retail Establishment: Any business located in the City of Renton which offers or provides shopping carts for the use of the customers of such business regardless of whether such business is advertised or operated as a retail or wholesale business, and regardless of whether such business is open to the general public, is a private club or business, or is a membership store. I. Retrieval Personnel: Those persons identified in the Shopping Cart Retrieval Plan as providing cart retrieval services, whether employees of the business or independent contract services. J.L. ‘Shopping Cart’ or ‘Cart’: A basket which is mounted on wheels or a similar device generally used in a retail establishment by a customer for the purpose of transporting goods of any kind.

6

AGENDA ITEM # 8. d) ORDINANCE NO. ________ 6‐27‐64 SHOPPING CART SIGNAGE CONTAINMENT AND RETRIEVAL PLANS: A. Plans Required. Shopping Cart Containment and Retrieval Plans shall be required to be filed with the Development Services Director either: within six (6) months of the opening of the business; or, within six (6) months of the effective date of the ordinance codified in this Chapter. The plan shall include sections detailing the store’s strategy for preventing shopping carts from leaving the business site and parking lot (Shopping Cart Containment), and defining the methods that will be implemented to retrieve shopping carts abandoned off‐site (Shopping Cart Retrieval). B. Shopping Cart Containment Plans. Shopping Cart Containment Plans shall detail the business’ approach to retain carts on the property occupied by the business. At a minimum, each Shopping Cart Containment Plan must demonstrate how the following requirements of B.1 through B.4 will be met. A. 1. Identification Signs on cCarts rRequired: Every Each shopping cart made available for use by customers shall have an Identification Ssign permanently affixed to it that includes the following information in accordance with RCW 9A.56.270, as now enacted or hereafter amended: 1. a. Identification of Identifies the owner of the shopping cart or the name of the business establishment, or both.; 2. b. Notification to Notifies the public of the procedure to be utilized for authorized removal of the cart from the business premises.;

7

AGENDA ITEM # 8. d) ORDINANCE NO. ________ 3. c. Notification to Notifies the public that the unauthorized removal of the cart from the premises of the business or parking area of the retail establishment, or the unauthorized possession of the cart, is a violation of City and state law. unlawful; and 4. d. A Lists a current telephone number or address for returning carts removed from the premises or parking area to the owner or retailer. to report the location of the abandoned cart. B. 2. Notice to customers: Written notice shall be provided Owners shall provide written notice to customers, that the removal of shopping carts from the premises is prohibited. Such notice may be provided in the form of flyers distributed on the premises, notice printed on shopping bags, direct mail, notices on business websites, or any other means demonstrated to be effective. Conspicuous Additionally, all owners shall display and maintain conspicuous signs shall be placed and maintained on the premises near all customer entrances and exits and throughout the premises, including the parking area, warning customers that removal of shopping carts from the premises is prohibited by state and City law. 3. Employee training: The owner of the retail establishment shall implement and maintain a periodic training program for new and existing employees designed to educate such employees of the requirements of the Abandoned Cart Prevention Plan and the provisions of state and City law

8

AGENDA ITEM # 8. d) ORDINANCE NO. ________ prohibiting the unauthorized removal of shopping carts from the premises of the retail establishment. 4. Measures to contain shopping carts on site: The owner of the retail establishment may install specific physical measures on the carts or implement other measures to prevent cart removal from business premises. These measures may include, but are not limited to: a. Installing disabling devices on all carts; b. Posting store personnel to deter and stop customers who attempt to remove carts from business premises; c. Installing bollards and chains around business entrances/exits to prevent cart removal; d. Requiring security deposits for use of all carts; or e. Providing carts for rental or sale that can be temporarily or permanently used for the purpose of transporting purchases. 5. Collaboration with other businesses: Two or more retail establishments located within the same shopping or retail center or sharing a common parking area may collaborate and submit a single Shopping Cart Containment Plan. C. Shopping Cart Retrieval Plan. Shopping Cart Retrieval Plans shall detail the business’ approach for retrieving shopping carts removed from the property occupied by the business. At a minimum, each Shopping Cart Retrieval Plan must demonstrate how the following requirements of subsection C will be met.

9

AGENDA ITEM # 8. d) ORDINANCE NO. ________ 1. Retrieval personnel. The owner shall provide personnel for the purposes of the retrieval of lost, stolen or abandoned shopping carts. Such personnel may be either employees of the business or one or more independent contractors hired by the owner to provide shopping cart retrieval services, or a combination of both. The Shopping Cart Retrieval Plan shall either: a. Identify the number of employees who will be assigned such cart retrieval duties, the number of total hours per week that each assigned employee will perform such services, and the training each of such personnel has received or will receive concerning the retrieval of lost, stolen or abandoned shopping carts; or b. Include a copy of each contract with a cart retrieval service (other than confidential financial information that may be retracted from the contract). 2. Prompt retrieval of carts. The owner shall: a. Provide retrieval personnel in sufficient numbers to assure that all public streets within a minimum one‐half mile radius of the premises of the retail establishment are patrolled not less often than every 72 hours. b. Immediately retrieve and remove each lost, stolen or abandoned shopping cart owned or provided by the retail establishment which is found as a result of such patrols from any public or private property upon which the cart is found. 3. Patrol area and resources. The Shopping Cart Retrieval Plan shall:

10

AGENDA ITEM # 8. d) ORDINANCE NO. ________ a. Identify the streets and bus stops which will be patrolled as required by this subsection as well as the manner, frequency, and times of such patrols. b. Include information such as the number of trucks, hours of operation and retrieval personnel, as reasonably required by the City to assure that the owner is devoting sufficient resources to cart retrieval operation to comply with the approved Shopping Cart Containment Plan. D. Plan Submittal and City Review. 1. Plan review and decision. Upon the filing of any proposed plan pursuant to this Chapter, and receipt of the required processing fee, the Development Services Director shall review said proposed plan and either: 1) approve, 2) approve with conditions, or 3) deny the Abandoned Shopping Cart Prevention Plan. If the proposed plan is denied, the notice of decision given to the owner shall state the grounds upon which the proposed plan was denied. The owner may appeal a decision of the Development Services Director to the Hearing Examiner in the time and manner provided in RMC 4‐8‐110. 2. Amendments by owner. The owner of any retail establishment which has an approved Abandoned Shopping Cart Prevention Plan conforming to the requirements of this Chapter may, at any time, submit a proposed amendment to the approved plan, which shall be processed and a decision issued within fourteen (14) calendar days following the receipt thereof by the Development Services Director.

11

AGENDA ITEM # 8. d) ORDINANCE NO. ________ 3. Implementation of plan. The proposed measures shall be implemented no later than ninety (90) days after City approval is given, unless otherwise stated in the decision approving the plan. Unless otherwise agreed, any modifications to the plan imposed by the City shall be implemented within ninety (90) days after the City notifies the owner of the needed modifications. E. Appeals. 1. Filing of Appeal. Any owner aggrieved by any adverse decision of the Development Services Director pursuant to this Chapter may appeal such decision within fourteen (14) calendar days following the date of such decision by filing with the Hearing Examiner or City Clerk a written notice of appeal briefly stating the grounds for such appeal. The notice of decision shall be deemed filed on the date the appeal processing fee has been paid. No appeal shall be accepted for filing and processing by the Development Services Director unless accompanied by the appeal processing fee. 2. Notice of Hearing. If the appeal is timely filed, the Examiner shall cause the matter to be set for hearing. The appellant shall be provided not less than 10 calendar days written notice of the date, time and place of the hearing. The Hearing Examiner shall conduct the hearing pursuant to the provisions of RMC 4‐8‐110. F. Failure to File Shopping Cart Containment and Retrieval Plan.: Failure to timely file a Shopping Cart Containment Plan or a Shopping Cart Retrieval Plan shall be illegal and an infraction punishable under RMC 1‐3‐2.

12

AGENDA ITEM # 8. d) ORDINANCE NO. ________ 6‐27‐75 RETRIEVAL AND IMPOUNDMENT AND FINES PROCEDURES: A. Retrieval Impoundment of Shopping Carts.: The City may immediately retrieve impound any lost, stolen or abandoned shopping cart within the City, or any where the location thereof will impede emergency services. The City may immediately retrieve any lost, stolen or abandoned cart within the City to which does not have the required Identification Sign is not affixed to it. The City may retrieve any lost, stolen or abandoned shopping cart within the City which has the sign affixed thereto after providing the requisite notice to the owner, retailer, or agent, unless such notice has been voluntarily waived by the owner, retailer, or agent. B. Impounded Carts: Owners identified on Cart Signs will be informed that they have fourteen (14) days in which to retrieve the cart(s) from the City. Impoundment with Notice. Enforcement personnel may impound a shopping cart which has a sign affixed to it as described above, if both of the following conditions have been satisfied. 1. Location outside of premises. The shopping cart is located outside the premises or parking area of a retail establishment, and 2. Failure to retrieve cart. The shopping cart is not retrieved within one (1) day from the date the owner of the shopping cart, or its agent, receives actual notice from the City of the shopping cart’s discovery. C. Notification of Impounded Cart: The City shall utilize the required Cart Sign to notify the owner of each impounded cart; absence of the required Cart

13

AGENDA ITEM # 8. d) ORDINANCE NO. ________ Sign shall relieve the City from this responsibility. Impoundment without Notice. A shopping cart may be impounded without notice if one of the following conditions is satisfied. 1. Hazardous Location. If a shopping cart will impede emergency services, or the normal flow of vehicular or pedestrian traffic, or is on private property, City enforcement personnel are authorized to immediately retrieve the shopping cart from public or private property and impound it; or 2. Lack of Identification. If a shopping cart does not have the required identification sign affixed thereto, City enforcement personnel are authorized to immediately retrieve the shopping cart from the public or private property and impound it. D. Fines: The City shall issue a one hundred dollar ($100) fine to the owner of each lost, stolen, or abandoned cart impounded by the City. Each cart impounded by the City shall constitute a separate violation. E. Retrieval Fee: The City shall issue a retrieval fee of twenty‐five dollars ($25) to the owner of each lost, stolen, or abandoned cart impounded by the City and retrieved, collected, or reclaimed by the owner. If the owner of the cart retrieves the cart within fourteen (14) days, the owner shall be exempt from this fee. 6‐27‐86 FEES AND DISPOSITION OF CARTS: A. Disposition of Carts: Carts impounded by the City which are either held for more than fourteen (14) days following the date of notification, or carts

14

AGENDA ITEM # 8. d) ORDINANCE NO. ________ without an Identification Sign, may be disposed of or sold by the City. Failure to Retrieve Carts. The City may impound any shopping cart not retrieved by its owner after the owner has received the City’s one‐day verbal notice. B. Appeals: 1. Filing of Appeal: Any owner aggrieved by any adverse decision of the Administrator pursuant to this Chapter may appeal such decision within fourteen (14) calendar days following the date of such decision by filing with the Hearing Examiner or City Clerk a written notice of appeal briefly stating the grounds for such appeal. The notice of decision shall be deemed filed on the date the appeal processing fee has been paid. No appeal shall be accepted for filing and processing by the Administrator unless accompanied by the appeal processing fee. 2. Notice of Hearing: If the appeal is timely filed, the Examiner shall cause the matter to be set for hearing. The appellant shall be provided not less than ten (10) calendar days written notice of the date, time and place of the hearing. The Hearing Examiner shall conduct the hearing pursuant to the provisions of RMC 4‐8‐110. Impounded Carts. The City shall charge a fee to the owner of a shopping cart if the owner fails to retrieve its impounded shopping cart(s) after receiving notice from the City in the amount of a $50 fine for each cart. Each cart the City collects shall constitute a separate violation. However, any owner having

15

AGENDA ITEM # 8. d) ORDINANCE NO. ________ installed a locking device on its carts, and that locking device has been disabled by other than the owner, then that cart shall be exempt from the $50 fine. C. Disposition of Carts. The City may sell or otherwise dispose of any cart not reclaimed from the City within 30 days from the date of the City’s notification to the owner. 6‐27‐97 ILLEGAL POSSESSION OR ACCUMULATION OF CARTS: A. Any person removing a shopping cart from the premises of an owner, without the written permission of the owner or the owner’s authorized agent, shall be guilty of shopping cart theft in the 3rd degree, which is a misdemeanor, pursuant to RCW 9A.56.270. B. Any owner or lessee of residential property that knowingly allows one or more shopping carts to remain on the leased property without written permission of the owner of the shopping cart or the owner’s authorized agent, is guilty of possession of stolen property in the 3rd degree, which is a gross misdemeanor,. The owner or lessee shall be exempt from the provisions of this Chapter except if the owner or lessee contacts the owner of the cart(s) weekly until the cart(s) are removed and asks that the carts be retrieved, keeping a record of such contact. C. Any owner of multi‐family housing which allows an accumulation of three (3) or more shopping carts upon the multi‐family premises shall be guilty of a nuisance. Such accumulation shall be illegal, and an infraction under has committed a code violation punishable according to the terms of RMC 1‐3‐2, and

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AGENDA ITEM # 8. d) ORDINANCE NO. ________ punishable thereunder. There shall be an exemption exception for the owner of any multi‐family housing who has sent a letter to all tenants, on a quarterly basis, advising the tenants to not leave shopping carts on the premises of the multi‐family property and who has kept a record of such letters. The owner of the multi‐family housing, to claim this exemption exception, must also contact the owner of the carts weekly until the carts are removed, and ask that the carts be retrieved, keeping a record of the date and time of such contact. D. Any owner of commercial or industrial property which allows the accumulation of one or more shopping carts, not maintained as part of the business, shall be guilty of a nuisance. Such accumulation shall be illegal, and an infraction under has committed a code violation punishable according to the terms of RMC 1‐3‐2, and punishable thereunder. The owner of the commercial or industrial property may claim an exemption exception from this infraction code violation. To claim this exemption exception, the owner must contact the owner of the carts weekly until the carts are removed and ask that the carts be retrieved, keeping a record of the date and time of such contact. SECTION II.

This ordinance shall be effective upon its passage, approval, and thirty

(30) days after publication. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016.

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AGENDA ITEM # 8. d) ORDINANCE NO. ________ APPROVED BY THE MAYOR this _______ day of _____________________, 2016.

Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD:1901:2/12/16:scr

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Denis Law, Mayor

AGENDA ITEM # 8. e)

CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ESTABLISHING AN ASSESSMENT DISTRICT FOR SANITARY SEWER SERVICE FOR PROPERTIES 165th STREET, AND ESTABLISHING THE AMOUNT OF THE ADJACENT TO SE CHARGE UPON CONNECTION TO THE FACILITIES.

THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I.

There is hereby created a Sanitary Sewer Service Special Assessment

District for the area served by the SE

165th

Street Sanitary Sewer Extension project in the

southeast quadrant of the City of Renton, which area is more particularly described in Exhibit “A” attached hereto. A map of the service area is attached as Exhibit “B”. The recording of this document is to provide notification of potential connection and interest charges. While this connection charge may be paid at any time, the City does not require payment until such time as the parcel is connected to and, thus, benefiting from the sewer facilities. The property may be sold or in any other way change hands without triggering the requirement, by the City, of payment of the charges associated with this district. SECTION II.

Persons connecting to the sanitary sewer facilities in this Special

Assessment District, and which properties have not been charged or assessed with all costs of the SE

165th

Street Sanitary Sewer Extension as detailed in this ordinance, shall pay, in addition

to the payment of the connection permit fee and in addition to the system development charge, a per unit charge for new connections of residential units in the amount of thirteen thousand dollars ($13,000.00) per dwelling unit. 1

AGENDA ITEM # 8. e)

ORDINANCE NO.

SECTION III. In addition to the aforestated charges, there shall be a charge of seventyseven one hundredths percent (.77%) per annum added to the Special Assessment District charge. The interest charge shall accrue for no more than ten (10) years from the date this ordinance becomes effective.

Interest charges will be simple interest and not compound

interest. SECTION IV. This ordinance is effective upon its passage, approval and thirty (30) days

after publication. day of

PASSED BY THE CITY COUNCIL this

2015.


APPROVED BY THE MAYOR this

day of

Denis Law, Mayor

Approved as to form:

Lawrence J. Warren, City Attorney Date of Publication: ORD. 1896:11/19/15 :scr 2

2015.