Agenda - City of Cambridge City Council meeting

CITY OF CAMBRIDGE CITY COUNCIL AGENDA ● MARCH 21, 2016

Regular Meeting

Sullivan Chamber

5:30 PM

Cambridge City Hall, 795 Massachusetts Ave, Cambridge, MA 02139

HEARING SCHEDULE Monday, March 21, 2016

5:30 PM

Regular City Council Meeting (Sullivan Chamber)

Tuesday, March 22, 2016

1:00 PM

The Human Services and Veterans Committee will conduct a public hearing to screen the documentary

Under the Bridge: the Criminalization of Homelessness and will conduct a discussion of topics raised by the documentary directly following. (Sullivan Chamber) Wednesday, March 23, 2016

10:00 AM

The Government Operations, Rules and Claims Committee will conduct a public hearing to discuss the development of the process for the selection of a new City Manager. (Sullivan Chamber)

Thursday, March 24, 2016

3:00 PM

The Ordinance Committee will conduct a public hearing to discuss a zoning petition by the Sage Cannabis, Inc. to amend the Zoning Ordinance in Section 20.700 Medical Marijuana Overlay Districts by creating an additional Medical Marijuana Overlay District (MMD-3). The new MMD-3 District would be coterminous with the Business B-2 base zoning district on northerly side of Massachusetts Avenue between Dana and Ellery Streets. The amendment would also create a new section 20.705.1. This hearing to be televised. (Sullivan Chamber)

Monday, March 28, 2016

5:30 PM

City Council Roundtable/Working Meeting with the School Committee. No public comment. No votes will be taken. Meeting will not be televised. (Media Café, 459 Broadway)

Tuesday, March 29, 2016

4:00 PM

The Human Services and Veterans Committee will conduct a public hearing to discuss issues and City efforts surrounding Veterans in Cambridge. (Sullivan Chamber)

CITY COUNCIL MEETING OF MARCH 21, 2016 Monday, April 4, 2016

5:30 PM


Monday, April 11, 2016

5:30 PM


Tuesday, April 12, 2016

1:00 PM

Housing Committee (Sullivan Chamber)

Monday, April 25, 2016

5:30 PM

Regular City Council Meeting Budget Overview (Sullivan Chamber)

Monday, May 2, 2016

5:30 PM


Thursday, May 5, 2016

9:00 AM

The Finance Committee will conduct a public hearing to discuss the FY2017 City Budget. This hearing to be televised. (Sullivan Chamber)

Monday, May 9, 2016

5:30 PM


Tuesday, May 10, 2016

6:00 PM

The Finance Committee will conduct a public hearing to discuss the FY2017 School Department Budget. This hearing to be televised. (Sullivan Chamber)

Thursday, May 12, 2016

9:00 AM

The Finance Committee will conduct a public hearing to discuss the FY2017 City Budget. This hearing to be televised. (Sullivan Chamber)

Monday, May 16, 2016

4:00 PM

2016 Scholarship Award Ceremony (Sullivan Chamber)


5:30 PM


Tuesday, May 17, 2016

9:00 AM

The Finance Committee will conduct a public hearing to discuss the FY2017 City Budget. (IF NECESSARY) This hearing to be televised. (Sullivan Chamber)


5:30 PM

Regular City Council Meeting Budget Adoption (Sullivan Chamber)

CITY COUNCIL MEETING OF MARCH 21, 2016

Monday, June 6, 2016

5:30 PM



5:30 PM



5:30 PM



5:30 PM


Monday, August 1, 2016

5:30 PM

Special City Council Meeting (Sullivan Chamber)

Monday, September 12, 2016

5:30 PM


Monday, September 19, 2016

5:30 PM



I. RECONSIDERATION LIST 1. Mayor Simmons filed reconsideration of the vote taken on March 14, 2016 adopting an order for a curb cut at the premises numbered 41 Gibson Street. REC-2016-2


II. CITY MANAGER'S AGENDA 1. Transmitting Communication from Richard C. Rossi, City Manager, relative to the transfer of $20,000 from the General Fund Electrical Other Ordinary Maintenance account to the General Fund Electrical Extraordinary Expenditures account which will allow the Electrical Department to continue to expand the fiber optic network for public safety radios. The project is supported by savings from the Electric Streetlight budget. CMA 2016 #58 2. Transmitting Communication from Richard C. Rossi, City Manager, relative to the transfer of $50,000 from the General Fund Electrical Other Ordinary Maintenance account to the Public Investment Fund Electrical Extraordinary Expenditures account to purchase a new bucket truck. CMA 2016 #59 3. Transmitting Communication from Richard C. Rossi, City Manager, relative to the appropriation of the Friends of the Community Learning Center (CLC) grant in the amount of $20,904 to the Grant Fund Human Services Salary and Wages account ($18,192), to the Grant Fund Human Services Other Ordinary Maintenance account ($1,562), and to the Grant Fund Human Services Travel and Training account ($1,150) which will support the Bridge to College Program. CMA 2016 #60 4. Transmitting Communication from Richard C. Rossi, City Manager, relative to the appropriation of the Shannon Grant received from the Metropolitan Mayors Community Safety Initiative through the Executive Office of Public Safety for $12,810 to the Grant Fund Human Services Salary and Wages account ($11,520) and to the Grant Fund Human Services Other Ordinary Maintenance account ($1,290) which will be used to support the design and implementation of the City Peace program, a violence peer leadership internship for teens through the Youth Centers. CMA 2016 #61 5. A communication transmitted from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 16-15, regarding the curb cut application for 41 Gibson Street. CMA 2016 #62 6. A communication transmitted from Richard C. Rossi, City Manager, relative to a Planning Board recommendation not to adopt the Peter L. Cohen, et al., Zoning Petition, with a recommendation that the issue be incorporated into a broader study. CMA 2016 #63 7. A communication transmitted from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 16-6, regarding a report on piloting a Tool Library. CMA 2016 #64 8. A communication transmitted from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 16-12, regarding a report on A-Framed signs. CMA 2016 #65

CITY COUNCIL MEETING OF MARCH 21, 2016 9. A communication transmitted from Richard C. Rossi, City Manager, relative to the 2015 Update of the City of Cambridge Hazard Mitigation Plan and Policy Order. CMA 2016 #66 10. A communication transmitted from Richard C. Rossi, City Manager, relative to the Complete Streets Policy and Council Order. CMA 2016 #67 11. A communication transmitted from Richard C. Rossi, City Manager, relative to the adoption of a Policy Order committing Vision Zero, a set of goals of eliminating transportation fatalities and serious injuries. CMA 2016 #68 12. A communication transmitted from Richard C. Rossi, City Manager, relative to the block rates for water consumption and sewer use for the period beginning April 1, 2016 and ending March 31, 2017. CMA 2016 #69


III. CALENDAR CHARTER RIGHT 1. That the City Manager is requested to confer with the appropriate City departments to ensure that planning applications and supporting materials are made available via the City of Cambridge’s website. CHARTER RIGHT EXERCISED BY COUNCILLOR DEVEREUX ON MARCH 14, 2016. POR 2016 #60 ON THE TABLE 2. An application was received from Capital One, requesting permission for a sandwich board sign in front of the premises numbered 24 JFK Street. PLACED ON THE TABLE ON A MOTION OF COUNCILLOR CHEUNG ON JANUARY 25, 2016. APP 2016 # 5 3. That the City Manager be and hereby is requested to coordinate with the Clerk’s Office and the appropriate departments to implement within three months an electronic public comment display in the Sullivan Chamber, listing the speaker’s name and affiliation as well as a timer. PLACED ON THE TABLE AS AMENDED BY COUNCILLOR MAZEN ON JANUARY 25, 2016. POR 2016 #18 UNFINISHED BUSINESS 4. That the Council go on the record to state that the second Monday of October henceforth be commemorated as Indigenous Peoples' Day in Cambridge, in recognition of the indigenous people of America's position as native to these lands, and the suffering they faced following European conquest of their land. ORDER NUMBER FIFTEEN OF OCTOBER 19, 2015 PLACED ON TABLE ON MOTION OF VICE MAYOR BENZAN. MOTION TO AMEND BY SUBSTITUTION BY COUNCILLOR MAZEN CARRIED ON AFFIRMATIVE VOTE OF 8 SUBSTITUTE TEXT PLACED ON UNFINISHED BUSINESS BY COUNCILLOR MAZEN AFFIRMATIVE VOTE OF 8. POR 2015 #501


IV. APPLICATIONS AND PETITIONS 1. An application was received from Capital One, requesting permission for a projecting blade sign at the premises numbered 24 John F. Kennedy Street. Approval has been received from Inspectional Services, Department of Public Works, Community Development Department, Historical Commission and abutters. APP 2016 #17


V. COMMUNICATIONS 1. A communication was received from Eudora Olsen, transmitting support for feminine hygiene products available in public restrooms. COM 71 #2016 2. A communication was received from Hasson J. Rashid, regarding a local Homeless Trust Fund legislation. COM 72 #2016 3. A communication was received from Richard B.F. Saunders, transmitting concerns related to CAS Foundation Application for a Registered Marijuana Dispensary. COM 73 #2016 4. A communication was received from Carol O'Hare, 172 Magazine Street, regarding posting planning applications. COM 74 #2016


VI. RESOLUTIONS 1. Congratulations to the CRLS Boys Basketball Team on their hard-earned semifinals victory and best wishes in the upcoming State Championship games against St. John's Shrewsbury. Councillor Toomey, Vice Mayor McGovern, Councillor Carlone RES 2016 #85 2. Retirement of Susan Flannery from the Cambridge Public Library. Mayor Simmons RES 2016 #86 3. That the City Council declare April 9, 2016 to be Tom Lehrer Day in the City of Cambridge. Mayor Simmons RES 2016 #87 4. Congratulations to Joanne Chang, Maura Kilpatrick and Susan Regis for being nominated for a 2016 James Beard Award. Councillor Devereux RES 2016 #88 5. Resolution on the death of Fredrick Caruso. Councillor Toomey RES 2016 #89 6. Proclaim May 5, 2016 as Children’s Mental Health Awareness Day in Cambridge and support the frank and open discussion of mental health in our community. Vice Mayor McGovern, Mayor Simmons RES 2016 #90 7. Happy Birthday wishes to a special Cantabrigian. Councillor Toomey RES 2016 #91 8. Thanks to the CRLS Alumni Association for sponsoring the Are You Smarter Than A CRLS Student academic challenge and recognizing the achievement of the winners and participants. Vice Mayor McGovern RES 2016 #92


VII. POLICY ORDER AND RESOLUTION LIST 1. City Council opposition to investing funds from the Cambridge Retirement System in any entities that are involved in or support the production or upgrading of nuclear weapons systems. Mayor Simmons POR 2016 #68 2. That the City Manager is requested to provide an update to the City Council as to what steps may have already been undertaken to examine the question of the legality of tying the Living Wage Ordinance to the Linkage Ordinance, what additional measures must be taken in order to obtain a definitive answer, and what the timeline for this process is projected to be. Mayor Simmons, Vice Mayor McGovern POR 2016 #69 3. That the City Manager is requested to confer with the City Solicitor and other relevant City departments to consider the pending State legislation and pending legislation in the City of Boston and any other actions that would allow Cambridge to institute municipal lobbying regulations. Councillor Devereux, Councillor Carlone, Councillor Mazen POR 2016 #70 4. That the City Manager is requested to confer with the Managing Director of the Cambridge Water Department for the purpose of creating an online database of lead service lines similar to the one created by the Boston Water and Sewer Commission and to disseminate information to residents about the Cambridge Water Department's free quality testing and lead service pipe replacement services. Councillor Toomey POR 2016 #71 5. That Chapter 12.12 of the Municipal Code, entitled “Street Excavations and Obstruction,” be amended by adding a new section 12.12.065 entitled “Maintenance of safe passage—proper marking of hazards and trench closure required.” Councillor Kelley, Vice Mayor McGovern, Councillor Toomey POR 2016 #72 6. That the City Manager is requested to report back to the City Council regarding the status of home invasions in Cambridgeport and how the Cambridge Police Department is addressing this issue. Vice Mayor McGovern, Councillor Toomey POR 2016 #73 7. That the Neighborhood and Long Term Planning, Public Facilities, Art, and Celebrations Committee and the Civic Unity Committee hold a joint hearing to determine the feasibility of facilitating the appointment of an “Non-Citizen Representative” to the City Council. Councillor Mazen, Mayor Simmons POR 2016 #74 8. City Council opposition to raising the cap on charter schools, supporting the improvement of district public schools and the equitable division of educational resources. Vice Mayor McGovern, Councillor Kelley POR 2016 #75

CITY COUNCIL MEETING OF MARCH 21, 2016 9. That the City Manager is requested to confer with the Cambridge Water Department to create an informational web page that will provide plumbing infrastructure installation tips for residents, commercial customers, and contractors in the City of Cambridge. Councillor Cheung POR 2016 #76 10. That the City Manager is requested to update the City Council on the effects of the removal of sidewalk vaults in Central Square. Councillor Cheung POR 2016 #77 11. That the City Manager is requested to instruct the appropriate Community Development Department personnel to reach out to the Cambridge Housing Authority in order to determine how to strengthen the opportunities for CHA tenants with Section 8 vouchers to secure Community Development Department inclusionary units. Mayor Simmons POR 2016 #78


VIII. COMMITTEE REPORTS There are no Committee Reports for March 21, 2016.


IX. COMMUNICATIONS AND REPORTS FROM CITY OFFICERS There are no Communications and Reports from City Officers for March 21, 2016.


APPENDED INFORMATION AWAITING REPORT LIST

16-6.

That the City Manager is requested to coordinate with the appropriate City departments to report back with a rough estimate of capital and operating expenditures for a pilot City of Cambridge tool library for the year 2017. Councillor Mazen, Councillor Carlone, Councillor Devereux (O-3) from 1/25/2016

16-8.

That the City Manager is requested to confer with the Department of Public Works and the Community Development Department to work with Eversource and other power providers to plan and implement infrastructure improvements to fully support future development in Cambridge and further to confer with the appropriate departments to draft an amendment to the City’s Zoning Ordinance that would see projects needing a special permit undergo a power needs assessment as part of the permitting process. Councillor Cheung, Councillor Devereux (O-8) from 1/25/2016

16-9.

Report on organizing a Volpe Task Force made up of representatives from abutting neighborhood groups and Kendall Square residents and businesses. Councillor Toomey (O-2) from 2/1/2016

16-10.

Report on ways the City of Cambridge can implement such a service with the goal of notifying residents of city-wide and neighborhood events and meetings via automated calls or text messages. Vice Mayor McGovern, Councillor Devereux (O-3) from 2/1/2016

16-12.

Report on the current total number and locations of sandwich board and A-frame signs, details on the process and criteria for approval and annual renewal, details on the enforcement of non-compliant and unpermitted signs, whether the annual $75 fee remains appropriate, whether reasonable design guidelines could be encouraged or required in historic districts, and whether the application process could be improved to include more detail to better inform decision makers. Councillor Devereux, Councillor Carlone, Councillor Mazen, Mayor Simmons (O-8) from 2/1/2016

16-13.

Report on the study the benefits of a wellbeing index and plan for how it might be incorporated into various City planning processes, including the city wide Master Plan. Councillor Carlone, Vice Mayor McGovern (O-6) from 2/22/2016


16-14.

Report on the possibility of closing two lanes to cars (one in each direction) on Memorial Drive on April 29, 2016, in celebration of the 10th anniversary of Walk/Ride Days, and the kick-off of the 5th Annual Walk/Ride Day Corporate Challenge. Councillor Mazen, Councillor Devereux, Mayor Simmons (O-17) from 2/22/2016

16-15.

Report on issues raised concerning the curb cut application for 41 Gibson Street. Councillor Maher (O-18) from 2/22/2016

16-16.

Report on financial impacts and a plan to take Vail Court eminent domain. Vice Mayor McGovern, Mayor Simmons (O-12) from 2/22/2016

16-17.

Report on what new measures must be implemented in order to prevent school buses and other large vehicles from accessing Magee Street. Mayor Simmons (O-2) from 2/29/2016

16-18.

Report on preparing a legal opinion on whether the Peter Cohen zoning petition is reverse spot zoning. Vice Mayor McGovern (O-4) from 2/29/2016

16-19.

Report on hygiene products in public restrooms. Councillor Cheung, Mayor Simmons (O-4) from 3/14/2016

16-20.

Report on follow-up to swatting/school bomb threats. Councillor Kelley (O-6) from 3/14/2016

16-21.

Report on the use of shuttle buses to other pools during renovations of Gold Star Mother's Pool. Councillor Toomey (O-7) from 3/14/2016


PROPOSED LATE AGENDA ITEMS LATE RESOLUTIONS 1. Congratulations to the CRLS Boys Basketball Team on winning the 2016 Division 1 State Title. Councillor Cheung (ID # 2179) 2. Resolution on the death of Louise P. (Arslanian) Koulalis. Councillor Maher (ID # 2181) 3. Resolution on the death of Kenya Speight. Mayor Simmons (ID # 2182)

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1.1.a

Attachment: Motion for Reconsideration (REC-2016-2 : Reconsideration Of 41 Gibson Curb Cut

2.1

March 21, 2016 To the Honorable, the City Council: I am hereby requesting the transfer of $20,000 from the General Fund Electrical Other Ordinary Maintenance account to the General Fund Electrical Extraordinary Expenditures account which will allow the Electrical Department to continue to expand the fiber optic network for public safety radios. The transfer is supported by savings from the Electric Streetlight budget. Very truly yours,

Richard C. Rossi City Manager RCR/mec

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2.2

March 21, 2016 To the Honorable, the City Council: I am hereby requesting the transfer of $50,000 from the General Fund Electrical Other Ordinary Maintenance account to the Public Investment Fund Electrical Extraordinary Expenditures account to purchase a new bucket truck. The cost of the bucket truck is $120,000 with $70,000 already in the budget. This transfer is supported by savings from the Electric Streetlight budget. Very truly yours,


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2.3

March 21, 2016 To the Honorable, the City Council: I am hereby requesting the appropriation of the Friends of the Community Learning Center (CLC) grant in the amount of $20,904 to the Grant Fund Human Services Salary and Wages account ($18,192), to the Grant Fund Human Services Other Ordinary Maintenance account ($1,562), and to the Grant Fund Human Services Travel and Training account ($1,150). The funds support the Bridge to College Program. The program consists of one class that meets three evenings per week from September 2016 through May 2017. Students work on study skills and academic reading, writing, math and computer skills. In addition, they go on college tours and fill out financial aid forms and scholarship applications. The funds partially support staff salaries and program supplies. Very truly yours,


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2.4

March 21, 2016 To the Honorable, the City Council: I am hereby requesting the appropriation of the Shannon Grant received from the Metropolitan Mayors Community Safety Initiative through the Executive Office of Public Safety for $12,810 to the Grant Fund Human Services Salary and Wages account ($11,520) and to the Grant Fund Human Services Other Ordinary Maintenance account ($1,290). These funds will be used to support the design and implementation of the City Peace program, a violence peer leadership internship for teens through the Youth Centers. Very truly yours,


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2.5

March 21, 2016 To the Honorable, the City Council: In response to Awaiting report Item Number 16-15, regarding the curb cut application for 41 Gibson Street, Inspectional Services Commissioner Ranjit Singanayagam reports the following: I have investigated the concerns of the width of the driveway and have verified with the Land Surveyor George C. Collins, of Boston Survey, Inc., that the driveway is more than 10ft. See attached plan and letter. Very truly yours,


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Attachment: 41 Gibson Street (CMA 2016 #62 : Awaiting Report 16-15 response RE: 41 Gibson Street curb cut)

2.5.a

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Attachment: 41 Gibson Street (CMA 2016 #62 : Awaiting Report 16-15 response RE: 41 Gibson Street curb cut)

2.5.a

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2.6

March 21, 2016 To the Honorable, the City Council: I am hereby transmitting for your consideration, a Planning Board recommendation not to adopt the Peter L. Cohen, et al., Zoning Petition, with a recommendation that the issue be incorporated into a broader study. Very truly yours,


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2.6.a

PLANNING BOARD CITY HALL ANNEX, 344 BROADWAY, CAMBRIDGE, MA 02139

Date:

March 15, 2016

Subject:

Peter L. Cohen, et al., Zoning Petition

Recommendation:

The Planning Board does NOT RECOMMEND adoption, but recommends that the issue be incorporated into a broader study.

To the Honorable, the City Council, On March 8, 2016, the Planning Board held a public hearing on the petition by Peter L. Cohen, et al., to amend the Zoning Ordinance by placing restrictions on the location of above-ground garages on certain types of lots in Residence B zoning districts. The Board heard testimony from the Petitioner and from one affected property owner. The Board appreciates that the Petitioner has brought this issue forward. There was a consensus among Board members that parking garages should not dominate the frontage of residential lots, and that it may indeed be appropriate to further reasonably regulate where parking garages may go in new development. However, since there already are many requirements and physical constraints on development in lower-scale residential neighborhoods, the scope of further regulations on garages in those neighborhoods needs careful review and analysis prior to implementation. Moreover, the Board believes that the issue of parking garage location would be better addressed through a broader study of garage frontage in all of the city’s residential neighborhoods. Specifically, the Board believes that the scope of the petition is unnecessarily limited. As noted, the impact of parking garages on the public realm is a concern for all residential lots, not just those with the particular existing conditions enumerated in the zoning proposal. Board members also cited examples of parking garages that have raised urban design concerns in other types of development projects, including townhouses, multifamily, commercial and mixed-use buildings. Furthermore, Board members noted that other methods of providing parking, such as on-grade lots and underground structures that require ramping, may also have negative design impacts. Conversely, in some cases, a parking garage at the front of a lot may be designed in a way that is consistent with the neighborhood character and the city’s urban design goals. The Petitioner’s own presentation showed an example of a garage that does not diminish the character of the neighborhood, despite being located toward the front of a residential lot. Additionally, the Board generally does not favor zoning petitions that are proposed in response to one particular lot or development project; and despite the Petitioner’s stated belief to the contrary, this petition might have an unintended impact on a recently granted special permit that Page 1 of 2

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Attachment: PBrec Cohen (CMA 2016 #63 : Planning Board recommendation on the Peter L. Cohen, et al., Zoning Petition)

CITY OF CAMBRIDGE, MASSACHUSETTS

2.6.a

apparently provided the impetus for this petition. At the hearing, Board members and an affected property owner questioned whether the petition could be considered reverse spot zoning. Since regulations for structured parking can have a significant influence on many other aspects of built form and urban design, the issue of parking location may be best studied as part of the Envision Cambridge citywide planning process. While the issue could be studied and addressed by the Planning Board and CDD staff through a process with a more limited scope, it may be difficult to develop solutions that could be implemented independently of other recommendations that may emerge from the Envision Cambridge process. Respectfully submitted for the Planning Board,

H Theodore Cohen, Chair.

March 15, 2016

Page 2 of 2

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Attachment: PBrec Cohen (CMA 2016 #63 : Planning Board recommendation on the Peter L. Cohen, et al., Zoning Petition)

City of Cambridge, MA • Planning Board Recommendation Peter L. Cohen, et al., Zoning Petition

2.7

March 21, 2016 To the Honorable, the City Council: Please find attached a response to Awaiting Report Item Number 16-6, regarding a report on piloting a Tool Library, received from Public Works Commissioner Owen O'Riordan. Very truly yours,

Richard C. Rossi City Manager RCR/mec Attachment(s)

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March 15, 2016

TO:

Richard C. Rossi City Manager

FROM:

Owen O’Riordan Public Works Commissioner

Re: :

Awaiting Report Number 16 - 2016 approximate capital and operating expenditures for a pilot tool lending library for the year 2017

The Department of Public Works has researched the cost of opening and running a tool lending library as a City concern, recognizing that ultimately, such could operate as a public/private partnership or indeed by a private enterprise operating on its own. Currently there are over 60 of these libraries nationwide and some are run directly through a municipality and others by nonprofit organizations. To calculate the costs of opening a Municipal tool library in Cambridge, we considered several factors: 1) 2) 3) 4) 5) 6) 7)

Location and size Initial costs of tool Purchases Routine maintenance, repair, and replacement of parts and tools Staffing Outreach Computer hardware and software Office supplies

For a location we used 1000sf feet as the necessary size needed to house supplies, office space, and customer service areas. We explored the possibility of housing this in an existing municipal facility, not including the Foundry, but were unable to find a central location with enough space and access. (Many of the successful municipal models we researched started in the basements of libraries and expanded to larger spaces from there). We used retail locations in the Central Square area for estimating purposes.

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Attachment: tool library 3 15 16 (CMA 2016 #64 : Awaiting Report 16-6 response RE: Tool Library)

2.7.a

2.7.a

Staffing included a fulltime employee as well as a part time assistant during open hours. Many of the successful libraries have included a variation of one to several full and part time employees as well as volunteers as needed. If classes or hands-on learning courses are to be given, then costs could be different to those included here. The breakdown for all of the first two years of operation is listed below and a tool inventory is attached.

OPERATING EXPENSE

Year 1

Year 2

Office Lease (1000SF) @ $50/SF/year including rent/utilities/insurance Tool maintenance (including bits, blades and parts, repairs and replacement) 25% of inventory Salaries (1) Full Time (1) Part Time

$50,000.00

$50,000.00

$16,250.00

$16,250.00

$105,000.00 $18,000.00

$105,000.00 $18,000.00

Outreach Materials Office Supplies Computer Software/Hardware

$5,000.00 $1,200.00 $1,500.00

$5,000.00 $1,200.00 $1,500.00

$65,000.00 5,000.00 $266,950.00

$196,950.00

Capital Costs Initial Tool Purchases Computer Software/Hardware

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For initial tool purchases we referenced tool lending library guidelines from ShareStarter.org. They provided approximately 100 tools including: gardening, plumbing woodworking, masonry and typical household items. At minimum two of each item were included in the total to allow for adequate inventory. Maintenance cost were calculated as a percentage of the overall inventory cost.

2.7.a

NUMBER COST/ NUMBER COST/ NUMBER COST/ DESCRIPTION AVAILABLE COST/PER INVENTORY DESCRIPTION AVAILABLE COST/PER INVENTORY DESCRIPTION AVAILABLE COST/PER INVENTORY Air Compressor 4 $400 $1,600 Hand Pruners 10 $20 $200 Router Table 2 $250 $500 Axe 10 $60 $600 Handsaw 10 $40 $400 Safety Glasses 48 $3 $144 Basin Wrench 4 $50 $200 Heat-gun 10 $50 $500 Sander/Belt 4 $300 $1,200 Bike repair Stand 2 $200 $400 Hedge Trimmer 6 $200 $1,200 Sander/Palm 4 $75 $300 Bike Repair Tools -set 4 $80 $320 Hole saw 10 $15 $150 Saw horses-pair 6 $100 $600 Bolt Cutters 4 $150 $600 Jack Hydraulic 4 $100 $400 Saw Circular 4 $200 $800 Caulk Gun 10 $15 $150 Ladder 16' 4 $400 $1,600 Saw /Jig/Saber 4 $150 $600 Carpeting Tools-set 2 $500 $1,000 Ladder 20' 4 $450 $1,800 Sawzall 4 $175 $700 Cement Mixer 2 $500 $1,000 Ladder 40' 4 $750 $3,000 Scaffolding- set rolling 2 $300 $600 Chimney Brush 4 $50 $200 Ladder Jacks-set 4 $150 $600 Sheetrock Square 10 $30 $300 Chipper/Shredder 2 $650 $1,300 Lawn Edger 6 $500 $3,000 Shoring Jack 6 $50 $300 Circuit Tester 10 $30 $300 Lawn Mower 6 $600 $3,600 Shovels 24 $30 $720 Clamps "C" 24 $3 $72 Lawn Roller 2 $150 $300 Sledge Hammer 10 $50 $500 Clamps pipe/bar 10 $25 $250 Maddox-pick axe 10 $70 $700 Soldering Gun 6 $90 $540 Come-along 6 $50 $300 Metal Shears 10 $30 $300 Splitting Maul 6 $150 $900 Concrete/Plaster Hand tools-set 4 $200 $800 Miter Saw 4 $400 $1,600 Spreader 6 $100 $600 Conduit Bender 2 $70 $140 Multimeter 2 $200 $400 Square- Carpenter 12 $15 $180 Crow Bar 10 $20 $200 Paint scraper 24 $5 $120 Stapler-Electric 6 $60 $360 Dolly Appliance 4 $400 $1,600 Palm Nailer 4 $125 $500 Stapler -Pneumatic 6 $40 $240 Dolly Box 4 $100 $400 Pick 10 $70 $700 Stud Finder 10 $30 $300 Drill 1/2 10 $200 $2,000 Pipe Cutter 4 $200 $800 Table Saw 4 $300 $1,200 Drill3/8 10 $100 $1,000 Pitch Fork 10 $50 $500 Tamper 10 $30 $300 Drill Press 2 $250 $500 Plane 10 $75 $750 Tile Cutter -electric 4 $100 $400 Electrical Fish tape 10 $60 $600 Pliers 10 $20 $200 Tile Nippers 10 $10 $100 Extension cord 12 $50 $600 Plumbing Snake 4 $160 $640 Torch Kit 6 $40 $240 Framing Square 12 $15 $180 Pole Pruner 4 $100 $400 Tubing Cutter 10 $40 $400 Garden Fork 12 $10 $120 Posthole Digger 4 $120 $480 Vinyl Roller 6 $40 $240 Garden Hoe 12 $40 $480 Pressure Gauge- tire 10 $20 $200 Wheel Barrow 12 $125 $1,500 Garden Shears 12 $20 $240 Pry Bar 10 $20 $200 Window Squeegee 12 $20 $240 Grinder Metal 4 $125 $500 Rakes 12 $20 $240 Wire stripper 12 $20 $240 Hacksaw 10 $25 $250 Roof Jacks-set 4 $150 $600 Wrench Assorted-set 10 $40 $400 Hammer 10 $40 $400 Roto-Hammer 4 $250 $1,000 Wrench-torque 6 $70 $420 Router 4 $250 $1,000 Router -Laminate 4 $150 $600 $18,302 $28,680 $16,064 TOTAL INVENTORY

$63,046

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As an alternative to this analysis we also researched local tool lending libraries in the area. There is a local lending library at 577 Somerville Avenue in Somerville. The Somerville Tool library is run by a non-profit, member supported makerspace Parts and Crafts, and is available to residents of Somerville and the surrounding cities and towns. The library is open Thursdays from 4PM to 8PM and Saturdays from 10AM to 4PM. There is a small yearly fee that is associated with this location which is typical for many of the lending libraries we researched.

2.8

March 21, 2016 To the Honorable, the City Council: Please find attached a response to Awaiting Report Item Number 16-12, regarding a report on A-Framed signs, received from Public Works Commissioner Owen O'Riordan. Very truly yours,


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City of Cambridge Department of Public Works

147 Hampshire Street Cambridge, MA 02139 [email protected]

Owen O'Riordan, Commissioner

Voice: 617 349 4800 TDD: 617 499 9924

March 15, 2016

To:

Richard C. Rossi, City Manager

From: Owen O’ Riordan Commissioner, DPW

Re: Council Order #29 2016 A-Frame Signs. In response to the above council order, the Department of Public Works offers the following response, together with a listing of A-Frame permits that have been issued in the past year: The streets division within DPW manages the permitting of A-Frame signs throughout the City on behalf of the City administration. Typically, approximately one hundred (100) signs are permitted on an annual basis and most go up in the spring, and while some are removed during the winter, many remain in place throughout the year. Public Works recognizes the primacy of ensuring adequate width and a consistent unobstructed path of travel on our sidewalks and has required permittees to place signs on the outside edge of sidewalks over the past number of years. This requirement has met with an inconsistent level of success and our Compliance Officer continues to meet with businesses to further reinforce the importance of such, recognizing that for many small businesses, there is a significant turnover in personnel working in the various stores. Moving forward, the Department of Public Works will further review how prescriptive the permits issued should be, specific to both location and size. It may be appropriate as we continue to examine this issue that signs be limited in size depending on the width of a sidewalk or the extent to which they cause obstructions. Finally, in order to provide Council with a fuller appreciation of what is being proposed in a given application, the package City Council receives will include a copy of the application, together with the appropriate insurance certificate, a drawing or adequately provided sketch and photographs showing the location for the proposed sign.

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Attachment: A Frame Sign Permitting Procedures (CMA 2016 #65 : Awaiting Report 16-12 response RE: A-Framed signs)

2.8.a

The following is an Overview of the A-Frame Permitting Process Introduction:  





 

“A” Frame signs are regulated under City Ordinance 12.08.010 When a business in the City of Cambridge wants to place an “A” frame sign or sandwich board on the sidewalk in front of their storefront, a Sidewalk Business Use permit is required This permit must be applied for through the Citizen’s Access Portal and will be reviewed by a compliance officer (online application requirement began in November 2015) Applicant petitions are also reviewed by City Council in accordance with 12:09.010 and if approved and referred to the City Manager, the permit is then issued by the Superintendent of Streets. This permit is subject to a yearly review and must be renewed on an annual basis There are 104 “A” frame sign locations that were permitted in 2015

For the Applicant: 1. Apply for a “Sidewalk Business Use” permit using the City of Cambridge’s Citizens Access Portal: http://permits.cambridgema.gov/CAPSite/Public/Main 2. Complete the online application. 3. As part of the online application process, the applicant must attach a drawing/plan that indicates the proposed location for the placement of the sign on the sidewalk. The drawing/plan must indicate the distances that the sign will be from the curb, building and any other obstructions that exist nearby. 4. A copy of the business’s certificate of liability that names the City of Cambridge as an additional insured and the certificate holder must also be attached. The business must have $1,000,000 in general liability coverage per occurrence. 5. The applicant must pay the annual $75.00 application fee. 6. Start and end dates for a permit match the beginning and end dates on the business’s liability insurance. 7. The application process is the same for new applicants and permit renewals except new applicant’s applications are reviewed by City Council.

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First Time Applicants: 1. Applications are automatically assigned to a Compliance Officer employed at Public Works. 2. Once received, applications will be reviewed for completeness and a site visit will be conducted by the compliance officer to review the appropriateness of the request. 3. If the application review is successful, the applicant’s information will be forwarded to the City Clerk’s office to be put on the agenda for the next City Council meeting. 4. City Council then reviews the application and if deemed appropriate, the application is forwarded to the City Manager with power. 5. The application is then sent back to the DPW for final review and issuance of the permit. 6. Once a permit is issued, the DPW will follow up with a site visit to confirm that the applicant is abiding by permit conditions. Renewals of Existing Permits: 1. Renewal applications are automatically assigned to the DPW Compliance Officer. 2. Once received, applications will be reviewed for completeness and reviewed to make sure that nothing in the applicant’s renewal request has changed from the previous year. 3. The compliance officer will conduct a sight visit at this time to review location of the sign or to review any requested changes. 4. If the renewal application review passes, the compliance officer will issue the permit. 5. Once a permit is issued, DPW will again follow up with a site visit to confirm that the applicant is abiding by permit conditions. Enforcement: 1. Annual inspections are conducted by the DPW’s Compliance Officer of all permitted locations. These inspections take place at the time of renewal. 2. In circumstances where a business that has a permit, but is not in compliance with permit conditions: DPW Compliance Officer meets with the permitted and will attempt to resolve the issue. If the issue of noncompliance is not resolved in a timely manner, the “A” frame sign is removed from the public way. Non-compliance issues include: sign is not curbside, ADA requirements are not being met, and the sign is too big. 3. In circumstances where a business does not have a permit, but has an “A” frame sign on the sidewalk: The sign is removed from the public way and the Compliance Officer informs the offender of the permit process.

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For the Department of Public Works:

2.8.a

1. A more detailed review process has been introduced with the introduction of Energov software permitting program and it should provide Councilors and reviewers with additional pertinent information. Specifically; Councilors will be provided with the permit application, the insurance certificate, a drawing showing the location of the proposed sign and photographs of the proposed location. 2. Previously, applicants could fill out a petition at the City Clerk’s office and it would then get put onto the City Council agenda. The DPW sometimes would not see an application until it had already made its way through City Council. 3. There were issues with the old process as applicants often thought once an application was reviewed by City Council, they we all set. 4. The new process requires applicants to apply to the DPW first so that an application completeness review and a feasibility review can be conducted before a petition goes before City Council. 5. If an application is deemed appropriate by the DPW and all required documentation is present (detailed drawing and insurance), a petition will be generated for the applicant by DPW’s Permit Coordinator and sent over to the City Clerk’s Office through Energov. 6. Currently we do not ask for information on the design of the sign. 7. This new process that has recently been agreed upon by the DPW, City Clerk and City Manager’s Office.

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More Detailed Application Information for Reviewers:

2.8.b

company

Oxford Street Realty, Inc 5/27/2014 1/11/2016 1644 Massachusetts Ave Lush Cosmetics 6/13/2014 5/31/2015 30 Jfk St Nel Sabra Grill 6/10/2015 11/28/2015 20 Eliot St Pure Line Skin Care 11/7/2014 10/29/2016 56 Jfk St Au Bon Pain 4/9/2015 4/1/2016 1100 Massachusetts Ave Au Bon Pain 8/12/2015 7/31/2016 684 Massachusetts Ave Au Bon Pain 8/12/2015 7/31/2016 238 Main St VIP Spa 4/17/2014 5/29/2015 1923 Massachusetts Ave Rebecca's Cafe 1/20/2015 12/30/2015 290 Main St Boloco 10/2/2014 9/29/2015 71 Mt Auburn St Cosi 12/23/2014 11/30/2015 290 Main St Tanjore 11/6/2014 10/10/2015 18 Eliot St Cambridge Deli 4/14/2014 3/30/2015 90 River St Cardullo's Gourmet Shoppe 6/10/2015 1/1/2016 6 Brattle St 1369 Coffee House 4/14/2014 3/20/2015 1369 Cambridge St Cafe Pamplona 6/27/2014 5/24/2016 12 Bow St 1369 Coffee House 4/22/2015 3/21/2016 1369 Cambridge St NEWBURY COMICS 5/29/2015 5/31/2016 36 Jfk St Anbardar-Mass Chicken 4/10/2015 1/22/2016 736 Massachusetts Ave MIT Museum 10/2/2014 3/31/2017 265 Massachusetts Ave Manpriya Inc., dba Doma Liquors 3/25/2014 3/10/2015 57 Jfk St Trademark Tours LLC 6/24/2014 6/17/2015 NULL Harvard Sq Trinity Realty Limited Partnership 6/2/2015 d/b/a Harvard 8/1/2016 Sq Parking Garage 20 Eliot St Beadworks 11/7/2015 10/28/2016 23 Church St Grafton Pub 4/23/2015 10/24/2015 1230 Massachusetts Ave Desi Dhaba 4/21/2015 3/21/2016 401 Massachusetts Ave Hidden Sweets 3/31/2012 8/3/2015 25 Brattle St Tigers & Bears, LLC dba Tory Row 6/10/2015 12/1/2015 3 Brattle St THE ASGARD 7/2/2015 11/29/2015 350 Massachusetts Ave Phoenix Landing 7/16/2015 11/30/2015 512 Massachusetts Ave JP Licks 8/31/2015 1/24/2016 1312 Massachusetts Ave Formaggio's 7/16/2015 12/16/2015 244 Huron Ave Capone Foods 3/24/2014 1/30/2015 2285 Massachusetts Ave Vision House 6/9/2015 11/17/2015 7 Jfk St Second Time Around 3/31/2012 9/22/2015 8 Eliot St Cambridge Family Ymca 1/20/2015 12/30/2015 820 Massachusetts Ave Clover Fast Food 9/15/2015 9/14/2016 7 Holyoke St Dickson Bros. Co. 9/15/2014 8/31/2015 26 Brattle St Life Alive Urban Oasis and Organic 7/10/2015 Cafe 7/10/2016 765 Massachusetts Ave Otto Pizza 4/9/2015 1/24/2016 1432 Massachusetts Ave Marathon Sports 9/29/2014 9/18/2015 1654 Massachusetts Ave GYOstuff 3/24/2014 3/7/2015 2400 Massachusetts Ave Goorin Bros. 3/25/2014 3/15/2016 43 Brattle St Clover Fast Food 4/6/2015 4/4/2016 1075 Cambridge St Your Hair Salon 12/9/2014 11/15/2015 27 Mt Auburn St Cambridge Arts Council 4/17/2015 4/26/2015 NULL Massachusetts Ave Yoki of Cambridge LLC 4/28/2014 1/31/2015 485 Massachusetts Ave Cambridge Community Television 9/15/2014 8/30/2015 438 Massachusetts Ave veggie galaxy 9/15/2014 8/18/2015 450 Massachusetts Ave Le Meridien 5/2/2015 11/30/2015 20 Sidney St Cambridge Historical Tours 6/24/2015 4/22/2016 929 Massachusetts Ave Boston Classical Soo Bahk Do 10/2/2014 9/20/2015 7 Temple St Cambridge Center for Adult Education 4/14/2014 3/12/2015 42 Brattle St Curious George 3/27/2014 1/30/2015 1 Jfk St Century 21 Avon 4/14/2014 3/19/2015 1675 Massachusetts Ave Moksa LLC 7/8/2014 5/23/2016 450 Massachusetts Ave Orinoco 3/28/2014 1/9/2015 56 Jfk St Souper Roll-Up Cafe 6/27/2014 5/20/2015 726 Cambridge St Rosie's Bakery 4/17/2014 2/3/2015 1796 Massachusetts Ave Seven Eleven 10/29/2014 9/30/2015 750 Massachusetts Ave Massage Envy 11/19/2014 10/31/2015 750 Memorial Dr The Harvard Shop 6/6/2014 1/31/2016 65 Mt Auburn St Hitwicket 5/16/2014 2/24/2015 1172 Cambridge St Pilgrim Parking Inc. 5/5/2014 4/30/2015 350 Kendall St Evelyn and Angel's 6/6/2014 4/28/2015 1702 Massachusetts Ave Uno Restaurants, Inc. (d/b/a Pizzeria 10/2/2014 Uno Chicago 9/30/2016 Bar & Grill) 22 Jfk St Fresh Pond Animal Hospital 11/19/2014 11/14/2015 15 Flanders Rd The Cell Clinic 4/28/2014 4/23/2015 485 Massachusetts Ave H Mart 5/6/2014 5/5/2015 581 Massachusetts Ave Wasabi at Porter LLC 5/20/2014 5/14/2015 2088 Massachusetts Ave City Sports 6/9/2015 10/31/2015 1815 Massachusetts Ave Giulia, Inc. 6/10/2014 6/9/2015 1682 Massachusetts Ave Euphoria Barbershop 7/7/2014 6/22/2015 766 Cambridge St Plough and Stars 9/15/2014 8/29/2015 912 Massachusetts Ave

A Frame Sign A Frame Sign 1 Table & 2 Chairs / Sandwich Board Sign Sandwich Board Sign OUTSIDE SEATING AND A-FRAME SIGN OUTDOOR SEATING 10TABLES & 20 CHAIRS & A-FRAME SIGN 4 TABLES & 8 CHAIRS + A FRAME SIGN A Frame Sign 4 Tables & 16 Chairs + A-Frame Sign 4 TABLES & 8 CHAIRS OUTDOOR SEATING Outside Seating / 5 Tables & 16 Chairs/"A" Framed Sign Framed Sign Outside Seating & A Frame Sign 6Tables & 12 Chairs / "A" Framed Sign A Framed Sign Outside Seating 1 A Frame Sign A Frame Sign 5 Tables & 18Chairs & 1"A" Framed Sign A Frame Sign, one time events A Frame Sign 2 A Frame Signs A Frame Sign Sandwich Board Sign Outside Seating & A Frame Sign Outside Seating / 8 Tables & 24 Chairs 2 Tables & 6 Chairs & A Frame Sign 4 Tables & 16 Chairs and a frame sign 14 Tables & 56 Chairs & 1"A" Framed Sign 18Tables & 36Chairs/ 1 "A" Framed Sign 6Tables & 18Chairs & 1"A" Framed Sign 3Tables & 12 Chairs & sandwich board A Frame Sign Sandwich board A Framed Sign 2 Sandwich Boards A Framed Sign/ 24 Chairs / 12 Tables Sandwich Board A Frame Sign, 2 Tables and 9 Chairs 5 Tables and 20 Chairs Sandwich Board Sign A Framed Sign amd Display of Merchandise Sandwich Board placing "A" framed sign A frame sign amd display of goods 18 chairs in front of property A frame sign, 10 tables and 20 chairs Sandwich Board A Frame sign 8 tables & 16 chairs 6 Tables, 20 Chairs A Framed Sign A Framed Sign 2 "A" Frame Signs - 42 and 56 Brattle St A Frame sign and display of goods Sandwich Board 8 Tables and 36 Chairs A Frame Sign A Frame Sign A Frame Sign Advertisement A Framed Sign A Framed Sign Sandwich Board 3 A Frame Signs Setting up a "A" frame sign, 5 Tables and 10 Chairs Setting out a "A" frame sign on the sidewalk Setting up an A-Frame signs Setting up an A Frame Sign A Framed Sign, 25 Tables, 50 Chairs 3 Tables, 11 Chairs, Sandwich Board A Framed Sign, Sandwich Board, Display of Merchandise Setting up 4 tables, 8 Chairs on the sidewalk A frame sign A Frame Sign

start

end

number st_name

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Attachment: A frame Sign Locations 3 15 16 (CMA 2016 #65 : Awaiting Report 16-12 response RE: A-Framed signs)

Permit description SBU10078 SBU10138 SBU10143 SBU10180 SBU10286 SBU10287 SBU10288 SBU10310 SBU10314 SBU10315 SBU10319 SBU10323 SBU10335 SBU10349 SBU10356 SBU10359 SBU10361 SBU10373 SBU10382 SBU10384 SBU10388 SBU10391 SBU10416 SBU10447 SBU10455 SBU10456 SBU10462 SBU10463 SBU10467 SBU10470 SBU10473 SBU10474 SBU10477 SBU10488 SBU10492 SBU10532 SBU10572 SBU10575 SBU10590 SBU10600 SBU10609 SBU10641 SBU10647 SBU10648 SBU10655 SBU10667 SBU10683 SBU10697 SBU10701 SBU10710 SBU10726 SBU10757 SBU10765 SBU10777 SBU10783 SBU10786 SBU10798 SBU10800 SBU10806 SBU10808 SBU10833 SBU10835 SBU10837 SBU10838 SBU10874 SBU10880 SBU10886 SBU10898 SBU10900 SBU10905 SBU10911 SBU10913 SBU10919 SBU10921

SBU10922 SBU10928 SBU10929 SBU10930 SBU10933 SBU10948 SBU10952 SBU10954 SBU10955 SBU10962 SBU10968 SBU10972 SBU10976 SBU10977 SBU10978 SBU10979 SBU10984 SBU10986 SBU10993 SBU10994 SBU10995 SBU10996 SBU11006 SBU11010 SBU11019 SBU11023 SBU11025 SBU11028 SBU11036

A Framed Sign, Display of Merchandise Bomerangs 7/22/2014 3/30/2015 563 Massachusetts Ave A Frame Sign The Field Pub 11/13/2014 9/27/2015 20 Prospect St Sandwich Board Danger! Awesome 8/20/2014 8/19/2015 10 Prospect St Sandwich Board Danger! Awesome 8/20/2014 5/29/2015 645 Massachusetts Ave A Frame sign Market in The Square 9/4/2014 7/13/2015 45 Brattle St Sandwich Board Upward Spiral Studio 10/30/2014 6/10/2015 136 Bishop Allen Dr A frame sign Carewell Urgent Care 12/8/2014 9/30/2015 1400 Cambridge St MLK's Birthday Services - 11 Sandwich Board Signs in multiple locations - See Special CityConditions of Cambridge Mayor's Office 1/19/2015 1/19/2015 NULL Massachusetts Ave 9 tables and 30 chairs Charlie's Kitchen 3/15/2015 11/30/2015 10 Eliot St 4 tables, 16 chairs, and a frame sign Picante Mexican Grill 4/1/2015 2/2/2016 735 Massachusetts Ave Sandwich board on 40 Prospect St Improv Boston 4/1/2015 1/13/2016 40 Prospect St A framed sign on 1638 and 1642 Mass Ave Tocco Classico 4/21/2015 2/4/2016 1638 Massachusetts Ave Framed sign at Harvard Square Pit Area Cambridge Pedicab 5/1/2015 4/29/2016 1 Harvard Sq Musicians on the sidewalk for Make Music - Multiple Locations - See attached listHarvard Square Business Assoc 6/20/2015 6/20/2015 1 Harvard Sq banner across Mass Ave at City Hall Greek Orthodox Church/ Constantine 6/8/2015 & Helen 6/22/2015 Church 795 Massachusetts Ave Sandwich Board on 106 Prospect Shine 6/10/2015 10/27/2015 106 Prospect St Sidewalk Sign Fitlab Pilates LLC 6/18/2015 6/15/2016 1305 Cambridge St A frame sign Sozio 6/29/2015 5/20/2016 495 Concord Ave A framed sign on 13 (11) Brattle St Beat Brasserie 6/26/2015 8/7/2015 13 Brattle St 1 Tables; charcoal grills on 853 Main St Craigie on Main Bistro 6/26/2015 8/13/2015 853 Main St Framed sign on 128 Eliot St Armageddon Shop 6/26/2015 4/8/2016 12 Eliot St A framed sign and sandwich board on 10 Pleasant St Wellness Therapeutic Massage14 8/6/2015 9/19/2015 14 Pleasant St A Framed sign, Display of Merchandise, 2 tables, 6 chairs Bank of America 7/29/2015 7/18/2016 1414 Massachusetts Ave 1 table and a framed sign LaRouche PAC 8/13/2015 1/1/2016 NULL Massachusetts Ave A framed sign on 1300 Mass Ave Cabot's Candy 8/31/2015 6/22/2016 1300 Massachusetts Ave Sandwich board at1168 Mass Ave Qi Foot Spa 8/25/2015 8/17/2016 1168 Massachusetts Ave A Framed Sign Sandwich Board Display of Merchandise at 438 Mass Ave Economy Hardware Inc 9/21/2015 12/21/2015 438 Massachusetts Ave Framed sign on 1036 Cambridge St Hub Bicycle 9/24/2015 12/19/2015 1036 Cambridge St Sandwich board and 8 dance performancers The Tannery 11/6/2015 11/7/2015 39 Brattle St

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Attachment: A frame Sign Locations 3 15 16 (CMA 2016 #65 : Awaiting Report 16-12 response RE: A-Framed signs)

2.8.b

2.9

March 21, 2016 To the Honorable, the City Council: I am pleased to submit for your adoption, the 2015 Update of City of Cambridge Hazard Mitigation Plan and Policy Order. This update was prepared with staff and community input and has been reviewed and approved by the Massachusetts Emergency Management Agency (MEMA) and the Federal Emergency Management Agency (FEMA). The plan was funded by the Federal Emergency Management Agency’s (FEMA) Pre-Disaster Mitigation (PDM) Grant Program. Planning for the Cambridge Hazard Mitigation Plan 2015 Update was led by the Cambridge Local Hazard Mitigation Planning Committee. This committee discussed where the impacts of natural hazards most affect the City, goals for addressing these impacts, and hazard mitigation measures that would benefit the City. The Federal Disaster Mitigation Act of 2000 requires all municipalities that wish to be eligible to receive FEMA funding for hazard mitigation grants, to adopt a local multi-hazard mitigation plan and update this plan in five year intervals. Natural hazard mitigation planning is the process of determining how to systematically reduce or eliminate the loss of life and property damage resulting from natural hazards such as floods, earthquakes, and hurricanes through long-term strategies. These long-term strategies include planning, policy changes, programs, projects, and other activities. Flooding, driven by hurricanes, northeasters, and other storms, clearly presents the greatest hazard to the City of Cambridge, most especially in locations that are low-lying or where drainage and conveyance systems can be overwhelmed during storm events with significant precipitation. Attached is the Executive Summary of the 2015 Hazard Mitigation Plan. Download full document at: http://camb.ma/1RkMRio Very truly yours,


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Attachment: 2015 Hazard Mitigation Plan Update (CMA 2016 #66 : 2015 Update Hazard Mitigation Plan)

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2.9.b

WHEREAS:

The City of Cambridge, MA established a Committee to prepare the City of Cambridge Hazard Mitigation Plan 2015 Update; and

WHEREAS:

The Cambridge Hazard Mitigation Plan Update contains several potential future projects to mitigate potential impacts from natural hazards in the City of Cambridge; and

WHEREAS:

Duly-noticed public meetings were held by the City on January 9, 2013, January 10, 2013, and March 18, 2014; and

WHEREAS:

The City of Cambridge authorizes responsible departments and/or agencies to execute their responsibilities demonstrated in the plan update; now therefore be it

RESOLVED:

That the Cambridge City Council adopts the City of Cambridge Hazard Mitigation Plan 2015 Update, in accordance with M.G.L. 40 §4 or the charter and ordinances of the City of Cambridge.

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Attachment: Hazard Mitigation Order (CMA 2016 #66 : 2015 Update Hazard Mitigation Plan)

IN CITY COUNCIL March 21, 2016

2.10

March 21, 2016 To the Honorable, the City Council: I am pleased to transmit for adoption the attached Complete Streets Policy and Council Order. Formalizing the City’s commitment to Complete Streets will reinforce existing sustainable transportation policies and plans, including the Vehicle Trip Reduction Ordinance, the Climate Protection Plan, the Pedestrian Plan, the Bicycle Plan, the Transit Strategic Plan, the Five-Year Street and Sidewalk Reconstruction Plan, and the City’s Community Health Improvement Plan and enable the City to apply for construction funding from MassDOT under its new Complete Streets Program. Very truly yours,


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2.10.a

Vision & Commitment Complete Streets are safe and healthy streets for everyone. They are designed and operated to enable safe access for all users, with a particular emphasis on vulnerable road users. People of all ages and abilities are able to safely move along and across a complete street, whether they are walking, bicycling, driving, or taking transit. Complete Streets make it easy to cross the street, walk to shops, and bicycle to work. They make it possible for children to walk or bike to school or to the park, and for seniors to continue to have an active lifestyle. They help buses to run on time and make it safe for people to walk to and from transit stations. They consider the needs of commercial vehicles and emergency vehicles, and facilitate their safe movement through the community. The City of Cambridge is committed to designing, constructing, maintaining and operating our streets to provide for a comprehensive and integrated street network of facilities for people of all ages and abilities with a commitment to Complete Streets principles. Projects, Phases and Jurisdictions Complete Streets principles shall be incorporated into all publicly and privately funded projects. This includes transportation infrastructure and street design projects requiring funding or approval by the City, as well as projects funded by the state and federal government. Complete Streets principles shall also be incorporated into private developments and street reconstruction projects undertaken by private developments. In addition, the City will work with MassDOT, DCR, MBTA and other state entities to incorporate Complete Streets principles into state-owned roadways within Cambridge. Exceptions to the Complete Streets Policy may be granted by the City Engineer, in consultation with the Community Development Department, Department of Public Works and the Traffic, Parking and Transportation Department, in limited situations where cost or impacts of accommodation is excessively disproportionate to the need or probable use. Design of Complete Streets Projects will be undertaken in a context sensitive manner in which designs are developed in a collaborative process with a focus on safety, community goals, policies, plans, and input. The latest design guidance, standards, plans and recommendations available will be used, including the most up-to-date versions of:

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Attachment: Complete Streets Policy FINAL (CMA 2016 #67 : Complete Streets Policy and Council Order)

City of Cambridge Complete Streets Policy March 21, 2016



Documents and plans created by the City of Cambridge which to date include: o Pedestrian Plan o Bicycle Plan o Transit Strategic Plan o Five-Year Street and Sidewalk Reconstruction Plan o Safe Routes to School Program o Vehicle Trip Reduction Ordinance o Growth Policy Document o Parking and Transportation Demand Management Plan o Climate Action Plan o Urban Forestry Program

   

The Architectural Access Board (AAB) 521 CMR Rules and Regulations MassDOT Project Design and Development Guidebook MassDOT Separated Bike Lane Planning and Design Guide The National Association of City Transportation Officials (NACTO) Urban Bikeway Design Guide The NACTO Urban Street Design Guide Federal Americans with Disabilities Act (ADA) Standards The United States Department of Transportation Federal Highway Administration’s Manual on Uniform Traffic Design Controls Green Infrastructure Design Guidelines

   

As appropriate and relevant, other planning and design guidance/manuals developed by local, state, or federal government agencies, or by nationally recognized groups such as NACTO, the American Public Transportation Association, or the American Association of State Highway and Transportation Officials. Implementation The Complete Streets Program will be overseen by the Community Development Department, the Department of Public Works, and the Traffic, Parking and Transportation Department. They will be responsible for ensuring the implementation of the Complete Streets Policy; developing criteria for measuring effectiveness such as linear feet of sidewalk reconstructed, miles of new bicycle facilities, declining crash rates, changes in mode splits and percentage of transit stops that are fully accessible; and, where necessary, altering existing practices and overcoming barriers that may act as impediments to implementation of the Complete Streets Policy. These departments already engage in regular and ongoing coordination activities, and also include other relevant departments such as Police, Fire, and Public Health as needed and appropriate.

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Attachment: Complete Streets Policy FINAL (CMA 2016 #67 : Complete Streets Policy and Council Order)

2.10.a

2.10.b

IN CITY COUNCIL

WHEREAS:

The City of Cambridge has for many years been seeking to enhance safety for all users of our public spaces, including people who drive, walk, bicycle, and use public transportation; and

WHEREAS:

The City of Cambridge has for many years promoted the use of sustainable modes of transportation, including walking, cycling, and public transportation, and more recently established a formal Safe Routes to School Program; and

WHEREAS:

A number of communities across the United States and around the world have begun to adopt a formal Complete Streets Policy; and

WHEREAS:

Complete Streets are designed and operated to enable safe access for all users. Pedestrians, bicyclists, motorists, and public transportation users of all ages and abilities are able to safely move along and across a complete street; and

WHEREAS:

Complete Streets have been a key component to City infrastructure projects and have been a commitment in the City’s Five-Year Street and Sidewalk Reconstruction Plan for the last eight years; and

WHEREAS:

Formalizing the City’s commitment to Complete Streets will reinforce existing sustainable transportation policies and plans, including the Vehicle Trip Reduction Ordinance, the Climate Protection Plan, the Pedestrian Plan, the Bicycle Plan, the Transit Strategic Plan, the Five-Year Street and Sidewalk Reconstruction Plan, and the City’s Community Health Improvement Plan; and

WHEREAS:

The key City departments involved in the design, construction and maintenance of transportation infrastructure are supportive of adopting a formal Complete Streets Policy, including Community Development, Public Health, Public Works, and Traffic, Parking, and Transportation; and

WHEREAS:

MassDOT has created a new Complete Streets Program and anticipates providing construction funding of up to $400,000 to municipalities; now therefore be it

RESOLVED: That the City of Cambridge goes on record as adopting the attached Complete Streets Policy.

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Attachment: Complete Streets Order (CMA 2016 #67 : Complete Streets Policy and Council Order)

March 21, 2016

2.11

March 21, 2016 To the Honorable, the City Council: For many years, the City of Cambridge has been committed to improving safety for all users of the transportation system, particularly those users who are most vulnerable. As part of this commitment, we have undertaken a wide range of engineering, education, and enforcement efforts aimed at reducing crashes, increasing respect amongst users, and generally creating a safer and more equitable transportation network that meets the needs of users of all ages and all abilities. As a result of these efforts, we have seen an ongoing decrease in crash rates, as well as a reduction in the number of fatalities and serious injuries. Nonetheless, even one fatality or serious injury is more than we want to see, and we are continually seeking out ways to further reduce these types of incidents, and the pain and suffering they cause to individuals and our community at large. In recent years, a number of communities-first in Europe and now increasingly in the United States-have begun to commit to Vision Zero, which sets a goal of eliminating transportation fatalities and serious injuries. Vision Zero is both an aspirational goal and a real goal, and we believe that in a community like Cambridge, it is in fact feasible to attempt to eliminate these types of serious incidents, through the types of engineering, education, and enforcement efforts we are already undertaking, with a particular focus on the safety of our system. Vision Zero provides a very helpful perspective on how we improve transportation safety and the actions that we need to take to make the goal a reality. Through the national Vision Zero Network (www.visionzeronetwork.org ), many communities have already committed to Vision Zero and have developed action plans that detail how they plan to achieve the elimination of transportation fatalities and serious injuries (see the attached map for communities that have committed to Vision Zero or are considering doing so). The goals and approach associated with Vision Zero are broadly consistent with our existing approach to transportation planning, design, and operations, including the following policies, plans, and programs:         

The Vehicle Trip Reduction Ordinance The Climate Protection Plan The Pedestrian Plan The Bicycle Plan The Transit Strategic Plan The Five-Year Street and Sidewalk Reconstruction Plan The Community Health Improvement Plan The Safe Routes to School Program The CitySmart Program

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2.11

Based on the policies and plans, we do not expect that committing to Vision Zero will require significant new expenditures. Rather, it will create an enhanced focus on safety as we look at transportation problems and solutions through the lens of public health and harm reduction. In recent years, we have done extensive analysis of crash statistics in Cambridge, which has given much improved data about safety issues and locations where improvements are needed. This data will form the basis of our Vision Zero efforts, allowing us to take a data-driven approach to achieving the Vision Zero goal. As City Manager, I am prepared to commit to Vision Zero, as are all of the key City Departments involved in transportation, including Community Development, Police, Public Health, Public Works, and Traffic, Parking, and Transportation. I ask that the City Council will join us in this commitment by approving the attached resolution and demonstrating that the City of Cambridge is fully committed to eliminating transportation fatalities and serious injuries. Map of Vision Zero Communities

Very truly yours,


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2.11.a

WHEREAS:

The City of Cambridge has for many years been seeking to enhance safety for all users of our public streets, including people who drive, walk, bicycle, and use public transportation, and

WHEREAS:

The City of Cambridge has for many years promoted the use of sustainable modes of transportation, including walking, cycling, and public transportation, and more recently established a formal Safe Routes to School Program; and

WHEREAS:

A number of communities across the United States and around the world have begun to adopt a Vision Zero goal, which involves working towards the elimination of transportation fatalities and severe injuries; and

WHEREAS:

These communities have come together under the banner of the Vision Zero Network (visionzeronetwork.org), which promotes Vision Zero nationally and helps to create information sharing among peer communities; and

WHEREAS:

Vision Zero involves focusing on improving transportation safety from a public health and harm reduction perspective, an approach that is broadly consistent with the City’s transportation, public health, and community sustainability goals; and

WHEREAS:

Committing to Vision Zero will reinforce existing sustainable transportation policies and plans, including the Vehicle Trip Reduction Ordinance, the Climate Protection Plan, the Pedestrian Plan, the Bicycle Plan, the Transit Strategic Plan, the Five-Year Street and Sidewalk Reconstruction Plan, and the City’s Community Health Improvement Plan; and

WHEREAS:

The key City departments involved in transportation are supportive of a Vision Zero goal, including Community Development, Police, Public Health, Public Works, and Traffic, Parking, and Transportation; and

WHEREAS:

These department have jointly performed a detailed analysis of crash statistics to understand the crash rates and safety issues in Cambridge, to provide a data-driven basis for understanding how safety can be improvement, now therefore be it

RESOLVED:

That the City of Cambridge goes on record as committing to Vision Zero, with goals of eliminating transportation fatalities and serious injuries, as well as continuing to reduce the crash rates for all modes; and

RESOLVED:

That the key City departments noted above will develop an initial Vision Zero Action Plan, which will be updated bi-annually (every two years); and

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Attachment: Vision Zero Order (CMA 2016 #68 : Vision Zero)

IN CITY COUNCIL March 21, 2016

2.11.a

That the key City departments noted above will continue to develop yearly updates to the crash statistics and safety analysis, which will provide a basis for developing updates to the Action Plan and generally pursue actions aimed at achieving the goals of Vision Zero.

Attachment: Vision Zero Order (CMA 2016 #68 : Vision Zero)

RESOLVED:

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2.12

March 21, 2016 To the Honorable, the City Council: RECOMMENDATIONS The City administration and City Council continue to recognize the importance of minimizing increases in water and sewer rates. I recommend that the City Council approve a 0% increase in the water consumption block rate and a 3.2% increase in the sewer use block rate, resulting in a 2.4% increase in the combined rate for the period beginning April 1, 2016 and ending March 31, 2017. This is the sixth consecutive year that the City has been able to produce a 0% increase in the water rate. In last year’s recommendation, the projected FY17 rate increases for water, sewer, and combined were 3.1%, 7.7%, and 6.4%, respectively, based on March 2015 consumption rates and projected budgets. We have been able to produce rates lower than estimated due primarily to lower operating budget projections in the Water Budget, and lower projected Massachusetts Water Resources Authority (MWRA) assessments in the Sewer Budget. The MWRA provides annual updates to their projected assessments. In March of each year, the City Council establishes water and sewer rates, which determine water and sewer revenues for the next fiscal year. Because of the timing requirements, water and sewer rates are set prior to the adoption of both the Cambridge budget and MWRA budget; therefore, revenue needs are based upon estimated expenditures. Historically, water and sewer rates have been established so that revenues generated by them, when combined with other related revenue sources, cover projected annual costs. WATER Two major factors determine the rate necessary to generate sufficient revenues: water consumption and the budget. The total FY17 Water Budget reflects a $108,815 increase from FY16. Water is able to offset costs related to cost-of-living allowances, pensions, and health benefits in the salaries and wages portion of the operating budget with a decrease in debt service payments. The planned FY17 capital allocation is $5,000,000 using pay-as-you-go capital funding based on current revenues ($3,500,000) and fund balance ($1,500,000). The major project in the FY17 budget is the second phase of the installation of variable frequency drives (VFDs) to the raw water pump system. An additional $1,000,000 million has been included for the replacement of existing VFDs on the finished water pumps. Installation of the VFDs will substantially improve energy efficiency at the water treatment plant. The total project cost is $5,000,000 over two years, of which $3,000,000 was funded from fund balance. The remainder of the FY17 capital allocation will be used for improvements to the distribution and transmission system, treatment plant equipment replacement, consulting services, and improvements to the watershed. Table 4 on page 5 indicates the details of water fund projected revenues and expenditures for FY16-21. Table 7 on page 8 shows actual water fund balances for FY11-15 and the projected balance for FY16.

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2.12

To support a 0% water rate increase for the sixth year, $350,000 from fund balance will be used in FY17, bringing the total fund balance used to $1,850,000. We expect to eliminate the use of the fund balance in FY18, as decreases in debt service continue and as long as water consumption remains constant.

Water and sewer charges are directly linked to water consumption, with sewer costs comprising approximately 71.2% of total water and sewer expenditures. When consumption declines, revenues are negatively impacted. In the current fiscal year, water is being consumed at a rate similar to the previous fiscal year. If this trend continues, this would be the second year in which consumption has not decreased. SEWER The FY17 sewer budget reflects a 6.0% increase from FY16. This includes the MWRA assessment, debt service payments, and the sewer component of the Public Works budget. Debt service on sewer bonds and the MWRA assessment account for 90.2% of the total Sewer Budget. FY17 estimated sewer revenues will cover the FY17 estimated MWRA assessment, which is scheduled to increase by $639,184 from the FY16 final assessment. The MWRA rate increase projected for the City is subject to change based on the MWRA budget, which is adopted later in spring 2016. These changes have typically been minor in past years. Unlike the water budget, sewer revenues are credited to the general fund and not to a separate proprietary fund that can be drawn upon if the need arises. Included in the sewer budget are debt service increases attributable to the $12,740,000 general obligation bonds issued in February 2016 and the February 2016 SRF loan for Concord Avenue for $14,000,000. The following sewer projects were included in the February 2016 bond issue: Cherry Street / South Massachusetts Avenue; Alewife Watershed; and Harvard Square projects. The FY17 capital allotment of $1,000,000 in sewer revenues will continue to finance the remedial reconstruction program and development. The City Council has authorized significant investments in the water and sewer systems to ensure Cambridge continues to benefit from a healthy and environmentally sound water and sewer system. In addition to the projects currently under way, the City’s five-year capital plan (FY17-21) calls for an additional investment of approximately $135,663,000 (primarily sewer, $114,663,000) in the water and sewer systems. The City carefully monitors the issuance of debt to fund authorized sewer projects and makes adjustments to ensure that debt service cost increases, which impact the sewer rate, are moderate. Subsidies from the SRF loan program will cover only $44,240 or 0.2% of the total debt service of $19,942,737 for all FY17 sewer projects. The City will continue to receive state subsidies on existing debt. The FY18-21 capital plan includes other projects that may be eligible for subsidized loans from the state. As in past years, it is not certain that these projects will receive state subsidies and the debt service on these projects has been calculated based on funding through general obligation bonds. If state subsidies become available to the City, they will be used to lower the sewer rate in future years. Table 5 on page 6 shows the detail of sewer-related expenditures and revenues for FY16-21.

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2.12

COMBINED WATER & SEWER The table below reflects the projected combined water and sewer metered revenue requirements needed to cover water and sewer expenditures. TABLE 1 FY16 Projected

FY17 Budget

% Change

Water

$17,135,000

$17,137,015

0.0%

Sewer

$46,350,000

$47,844,595

3.2%

Combined Water / Sewer Revenue

$63,485,000

$64,981,610

2.4%

FY17 projected revenues are based on FY16 projected collections and reflect our practice of conservative revenue projections. The table below reflects the FY16 actual and FY17 proposed water and sewer rates. TABLE 2

Annual Consumption*

FY16

FY17

FY16

FY17

Water

Proposed Water Rate

Sewer

Proposed Sewer Rate

Rate

Rate

Block 1

0 – 40 CcF

$3.02

$3.02

$9.21

$9.50

Block 2

41 – 400 CcF

$3.24

$3.24

$9.74

$10.05

Block 3

401 – 2,000 CcF

$3.44

$3.44

$10.46

$10.79

Block 4

2,001 – 10,000 CcF

$3.65

$3.65

$11.26

$11.62

Block 5

Over 10,000 CcF

$3.96

$3.96

$11.97

$12.35

*All rates are per CcF. CcF is an abbreviation of 100 cubic feet. One CcF is approximately 750 gallons.

The table below reflects the average change to combined water and sewer residential bills. TABLE 3 Residential Type

FY16 Average

FY17 Projected

Annual Variance

% Change

$766

$784

$18

2.4%

Two Family

$1,070

$1,096

$26

2.4%

Three Family

$1,553

$1,590

$37

2.4%

Single Family

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SENIOR DISCOUNT PROGRAM There are currently 2,620 homeowners who qualify for the age 65+ water/sewer 15% discount (not to exceed $90 annually), which is not tied to the homeowner’s income. There are also 80 elderly homeowners who qualify for an income-based discount of 30% (not to exceed $180 annually). To qualify for the 30% discount, a homeowner must be 65 or older and must have been granted the Clause 41C elderly real estate exemption. For FY16, the income guidelines are as follows: single, income of $25,197 with assets of $50,392 or less; married, income of $37,796 with assets of $69,289 or less. FUTURE OUTLOOK FOR RATES Overall, the City has been extremely successful over the past five years in producing minimal water and sewer rate increases. The average annual increases for the FY12-16 period were as follows: water, 0.0%; sewer, 3.2%; and combined, 2.3%, which include both the water and sewer rates showing 0% increases in FY12 and FY13. The FY14, FY15 and FY16 water rate increase was also 0%. Tables 4, 5, 6 and 7 contain five-year forecasts for water, sewer, and combined revenue estimates as well as water fund balances for the past five years and the projected FY16 fund balance. Although the City currently does not project the use of fund balance in the out years, it will continue to review appropriate use of fund balance for a specific project, or to lower the rate. As can be seen in Table 6, the annual combined water / sewer rate is projected to increase by an average of approximately 5.2% for FY17-21. The projected increase is the result of the City’s commitment to bonding sewer infrastructure improvement projects and increases in the MWRA assessment (based on estimates received from the MWRA). MWRA increases are projected to be 1.4% - 7.1% in FY17-FY21. If increases in the MWRA assessment are more moderate, the rate increases that are shown will be lowered. If consumption increases and therefore revenues increase, rate increases will be affected positively. Conversely, if consumption decreases, there will be a negative effect on water and sewer revenues. Our water and sewer program is structured to produce reasonable rate increases in the future. The goal of the City Administration and City Council is to minimize the effects of water and sewer rate increases on residents as much as possible, while continuing to invest in our infrastructure. Very truly yours,


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2.12.a

FY16 Budget/Recap

FY16 Projected

FY17 Budget

FY18 Projected

FY19 Projected

FY20 Projected

FY21 Projected

Water Expenditures: Operating Existing Debt Subtotal Operating Budget

11,097,610 2,866,505 13,964,115

11,051,280 2,866,505 13,917,785

11,223,705 2,745,505 13,969,210

11,672,653 2,624,503 14,297,156

12,139,559 2,503,501 14,643,060

12,625,142 471,501 13,096,643

13,130,147 13,130,147

Capital Finance Conservation Public Works Community Development Animal Commission

4,900,000 225,000 49,085 400,000 30,000 10,000

4,900,000 225,000 49,085 400,000 30,000 10,000

5,000,000 225,000 52,805 400,000 30,000 10,000

3,500,000 225,000 52,805 400,000 30,000 10,000

3,500,000 225,000 52,805 400,000 30,000 10,000

5,000,000 225,000 52,805 400,000 30,000 10,000

5,000,000 225,000 52,805 400,000 30,000 10,000

19,578,200

19,531,870

19,687,015

18,514,961

18,860,865

18,814,448

18,847,952

Total Expenditures Assumptions:

1) Operating Budget for FY17 is based on City Manager's Submitted Budget and increases 4% for FY18-21. 2) Debt Service decreases according to Debt Service Schedule. 3) Capital as shown. 4) All others remain constant from FY17-21.

Financing Plan Beginning Fund Balance Revenue: Meter Revenue Miscellaneous Water Charges From Fund Balance Total Revenue

11,687,672

11,687,672

10,190,802

8,340,802

8,340,802

8,340,802

8,340,802

17,128,200 600,000 1,850,000 19,578,200

17,135,000 900,000 18,035,000

17,137,015 700,000 1,850,000 19,687,015

17,814,961 700,000 18,514,961

18,160,865 700,000 18,860,865

18,114,448 700,000 18,814,448

18,147,952 700,000 18,847,952

Total Expenditures From Fund Balance

19,578,200 1,850,000

19,531,870 -

19,687,015 1,850,000

18,514,961 -

18,860,865 -

18,814,448 -

18,847,952 -

9,837,672

10,190,802

8,340,802

8,340,802

8,340,802

8,340,802

8,340,802

Ending Fund Balance Projected Rate Increase

0.0%

4.0%

1.9%

-0.3%

0.2%

5

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Attachment: FY17 Water Sewer attachments (CMA 2016 #69 : FY2017 Water/Sewer Rates)

Table 4 Water Projections FY16-21

2.12.a

FY16 Budget/Recap

FY16 Projected

FY17 Budget

FY18 Projected

FY19 Projected

FY20 Projected

FY21 Projected

Sewer Expenditures: Public Works Capital Existing Debt New Debt Finance Community Development MWRA

3,253,755 1,000,000 17,786,084 225,000 44,500 23,516,196

3,253,755 1,000,000 18,029,779 225,000 44,500 23,259,670

3,477,745 1,000,000 16,745,994 3,196,743 225,000 44,500 23,898,854

3,616,855 1,000,000 19,262,682 3,792,750 225,000 44,500 24,233,438

3,761,529 2,000,000 18,084,993 6,581,250 225,000 44,500 25,420,876

3,911,990 2,250,000 17,205,454 9,495,750 225,000 44,500 27,225,759

4,068,470 2,250,000 16,135,213 12,952,000 225,000 44,500 28,587,047

Total Expenditures

45,825,535

45,812,704

48,588,836

52,175,225

56,118,148

60,358,453

64,262,230

Assumptions: 1) The FY17 MWRA assessment is based on the preliminary estimate received from the MWRA and reflects a 2.7 % increase from the revised FY16 assessment. FY18-21 assessments are based on annual rate increases of 1.4%, 4.9%, 7.1% and 5.0% respectively. 2) Public Works allocation increases by 7% in FY17 over the FY16 Budget with increases of 4% estimated in FY18-21. 3) Capital is funded at $1,000,000 in FY16-FY18, $2,000,000 in FY19, $2,250,000 in FY20-FY21. 4) Debt Service increases according to Debt Service schedule. 5) All others remain constant.

Financing Plan Revenue: Sewer Service Charge Non- Metered Sewer Revenues MWPAT Subsidy (existing) Total Revenue

45,181,361 600,000 44,174 45,825,535

46,350,000 2,000,000 44,174 48,394,174

47,844,595 700,000 44,241 48,588,836

Projected Sewer Service Charge Increase

3.2%

51,430,918 700,000 44,307 52,175,225 7.5%

55,373,774 700,000 44,374 56,118,148 7.7%

59,614,013 700,000 44,440 60,358,453 7.7%

63,517,723 700,000 44,507 64,262,230 6.5%

6

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Table 5 Sewer Projections FY16-21

2.12.a Table 6 Combined Water and Sewer Projections FY16-21 FY16 Projected

FY17 Budget

FY18 Projected

FY19 Projected

FY20 Projected

FY21 Projected

Metered Water Revenue Metered Sewer Revenue

17,128,200 45,181,361

17,135,000 46,350,000

17,137,015 47,844,595

17,814,961 51,430,918

18,160,865 55,373,774

18,114,448 59,614,013

18,147,952 63,517,723

Total

62,309,561

63,485,000

64,981,610

69,245,879

73,534,639

77,728,461

81,665,675

% Increase

-

-

2.4%

6.6%

6.2%

5.7%

5.1%

7

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FY16 Budget / Recap

2.12.a

Water Fund Balance

6,988,537

As of 6/30/12 (Actual) 8,410,762

9,076,357

9,741,315

As of 6/30/15 (Actual) 11,687,672

Projected 6/30/16 (Projected) 10,190,802

8 Packet Pg. 65


As of 6/30/11 (Actual)

Table 7 Water Fund Balances FY11-16 As of 6/30/13 As of 6/30/14 (Actual) (Actual)

2.12.b

Agenda Item 12 IN CITY COUNCIL

ORDERED: That the following block rate for water consumption and sewer use in the City of Cambridge be in effect for the period beginning April 1, 2016 and ending March 31, 2017.

Annual Consumption* 0 – 40 CcF 41 – 400 CcF 401 – 2,000 CcF 2,001 – 10,000 CcF Over 10,000 CcF

Block 1 Block 2 Block 3 Block 4 Block 5

FY16 Water Rate $3.02 $3.24 $3.44 $3.65 $3.96

FY17 Proposed Water Rate $3.02 $3.24 $3.44 $3.65 $3.96

FY16 Sewer Rate $9.21 $9.74 $10.46 $11.26 $11.97

FY17 Proposed Sewer Rate $9.50 $10.05 $10.79 $11.62 $12.35

*All rates are per CcF. CcF is an abbreviation of 100 cubic feet. One CcF is approximately 750 gallons. and be it further ORDERED: That the Senior Citizens Discount Program as established in FY91 be continued. This program gives either a 15 percent or 30 percent discount on water/sewer bills, depending upon certain qualifications. Any resident who owns and occupies his/her own home and who is 65 or older on July 1 qualifies for the 15 percent discount. This discount may not exceed $90 for the fiscal year. To qualify for the 30 percent discount, a homeowner must be 65 years of age or older and must have been granted the Clause 41C Elderly Real Estate Exemption, which is based on the demonstrated financial need. This discount may not exceed $180 for the fiscal year.

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Attachment: FY17 Water Sewer Order (CMA 2016 #69 : FY2017 Water/Sewer Rates)

March 21, 2016

3.1

City of Cambridge Calendar Item # 1 IN CITY COUNCIL March 14, 2016 COUNCILLOR CHEUNG WHEREAS:

The City of Cambridge is a leader in integrating government with technology, notably with the City’s open data initiative and many easily searched City databases; and

WHEREAS:

A large goal of better integrating government with technology is increasing citizen’s access to their government; and

WHEREAS:

It has come to the attention of the Cambridge City Council that projects in the City that have filed planning applications are not freely available for review via the City of Cambridge’s website; and

WHEREAS:

The online availability of planning applications and their supporting documents would allow for residents to more easily stay abreast of changes that might affect their neighborhoods; now therefore be it

ORDERED:

That the City Manager be and hereby is requested to confer with the appropriate City departments to ensure that planning applications and supporting materials are made available via the City of Cambridge’s website.

CHARTER RIGHT EXERCISED BY COUNCILLOR DEVEREUX

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Attachment: Capital One Petition.pdf (APP 2016 # 5 : Capital One)

3.2.a

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Attachment: Capital One Petition.pdf (APP 2016 # 5 : Capital One)

3.2.a

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3.3

City of Cambridge O-3 IN CITY COUNCIL March 21, 2016 COUNCILLOR MAZEN COUNCILLOR CHEUNG MAYOR SIMMONS WHEREAS:

The Massachusetts State House has adopted an electronic public comment display system which projects a list of speakers, the speaker’s affiliation, and a timer; and

WHEREAS:

During Cambridge City Council meetings and committee hearings there is presently no system which clearly displays a speaker's name and affiliation for the public present at the meeting or watching at home; and

WHEREAS:

The City Council meetings and committee hearings have no system for allowing the public comment speaker to see how much of the allotted three minutes remains during their comment; and

WHEREAS:

An electronic public comment display system installed in the Sullivan Chamber of City Hall would improve the clarity and logistics surrounding public commentary during City Council meetings and committee hearings; now therefore be it

WHEREAS:

That the City Manager be and hereby is requested to coordinate with the Clerk’s Office and the appropriate departments to implement within three months an electronic public comment display in the Sullivan Chamber, listing the speaker’s name and affiliation as well as a timer.

PLACED ON TABLE ON MOTION OF COUNCILLOR MAZEN

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3.4

City of Cambridge O-4 IN CITY COUNCIL March 21, 2016 COUNCILLOR MAZEN VICE MAYOR BENZAN WHEREAS:

Columbus Day has been celebrated unofficially since the early 18th century, and was officially made a Federal Holiday in 1937 to be celebrated on the second Monday of October, with M.G.L Part I, Title I, Ch. 4, section 7, clause 18 setting aside the second Monday of October as a State Legal Holiday, and M.G.L Part I, Title II, Ch. 6, Section 12V designating that the Governor declare that day to be Columbus Day; and

WHEREAS:

The day commemorates Christopher Columbus' landing in the Americas, on October 12, 1492, which initiated the first lasting contact between the Americas and Europe; and

WHEREAS:

Columbus' First Voyage to the Americas also initiated the transatlantic slave trade, journal entries from Columbus show his desire to enslave the native populations of the Caribbean, and he imprisoned and transported many people of differing races and ethnicities to this end; and

WHEREAS:

Columbus' Second Voyage of 1493 was one of conquest, wherein seventeen ships were led by him to the New World, and his governorship of the Caribbean instituted systematic policies of slavery and extermination of native populations, especially the Taino people whose population was reduced from approximately 8 million to 100,000 during Columbus' reign, being further reduced by the continuation of his policies until extinction in 1542; and

WHEREAS:

The example of the Taino people is merely indicative of the policies of Columbus and his people and all told some historians estimate that more than 15 million indigenous persons were exterminated in the Caribbean Basin alone; and

WHEREAS:

Though the introduction of European diseases may account for some of these deaths, starvation and extermination policies are mostly to blame, and thus this atrocity cannot be reasonably attributed to forces outside of the control of European colonialists; and

WHEREAS:

Other localities have adopted Indigenous Peoples' Day as a counter-celebration to Columbus Day, to promote Native American culture and commemorate the history of Native American Peoples; and

WHEREAS:

Cambridge believes that the culture of Native American people is one to be promoted, the history is rich, diverse, and worthy of celebration, and that the actions and policies

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3.4

of European colonizers of the Americas destroyed a part of that culture, and inhibited the promulgation of it for generations to come; and WHEREAS:

The City of Cambridge recognizes that civilization as we know it would not be possible in the Americas without Columbus' voyages, but must also hold to the moral imperative of condemnation of these actions, as we now know them to be violations of justice in the eyes of international, domestic, and moral laws; now therefore be it

RESOLVED:

That the Council go on the record to state that the second Monday of October henceforth be commemorated as Indigenous Peoples' Day in Cambridge, in recognition of the indigenous people of America's position as native to these lands, and the suffering they faced following European conquest of their land; and be it further

RESOLVED:

That the Council recommends that Indigenous Peoples' Day be observed by the people, with appropriate exercises in the schools and otherwise, to the end that the culture, history and diversity of Native American Peoples be celebrated and perpetuated; and be it further

RESOLVED:

That the City Clerk be and hereby is requested to forward suitably engrossed copies of this resolution to the North American Indian Centre of Boston, the Nipmuc Nation, the Mashpee Wampanoag Indian Tribal Council, the Wampanoag Tribe of Gay Head, The Praying Indian Tribes of Natick and Ponkapoag, and the Massachuset at Ponkapoag Tribe, being descendants of those people indigenous to this area, on behalf of the entire City Council.

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4.1.a

CITY OF CAl\lBRIDGE PERMANENT SIGN OR STRUCTURE THAT WILL OBSTRUCT THE PUBLIC WAY MORE THAN SIX INCHES ':1\o.

Cambridge, __.M-"-'-"'