CALVARY EPISCOPAL CHURCH

CALVARY EPISCOPAL CHURCH Vestry Notes and Minutes May 14th, 2018 Present: Sue VanMeter, Mary Baffes, Terry Sutherland, Brandon Crawford, Chelsea Mollina, Fr Mike Rasicci, Sean Dalmasso, Laura Jeziorski, Jessica Hermanny, Minnie TitusGlover, Nick Wade Joel Montgomery, Vestry Clerk Absent: Tommy Ricker, Phil Prior

Opening Prayer—Fr Mike 7:09PM

Treasurer's Report/Financial Reports/Payment of Bills/Transfers/Resolutions——Joe Nemedi  Budget Deficit / Additional $6K loan towards operational expenses  Sean didn’t get a copy.  Pledging is down. April statement-18,031.42 + 2 $6,000 loans for operating expenses = -30,031.42  What do we do—individual first, congregation later—Brandon, Terry, Fr Mike, Craig, and Joel met to discuss and Craig said we were, in relative terms, on target for this time of year. The picture looks more grave than it is.  Dave E. Looked into this and can share more information. Fr Mike, Craig (Finance Committee) and Joel (Stewardship) will get together to recommend who to approach and how.  Is anyone withholding more than others? Perhaps there are legitimate reasons?  Joe recommends changing to accrual accounting method instead of cash accounting method.  Nick moved to accept financial report; Terry seconded; Unamously approved. Other Guests:  Joe Nemedi  Erik Turner—2 Bids for Carpentry for Rector’s Hall—one came back; other person invited declined.

 Brian-recommended by Elizabeth (Interior Decorator) submitted bid  Do in 2 weeks of signing—$2,416–carpentry only (not including what we purchase)  Painting not included—painting about $2,500  Window Treatments-dimension she had Licht’s quote-estimates. Need to re-do with actual dimensions. Licht’s will get back to us. We have to decide on outside mount or inside mount. (Need to view attached package) (not part of minutes)  Both doors need to be 32 inches, better 34 inches (Maple, 32; pine is 34) French door packages—pre-framed and pre-hung  Includes 2 ball-catches at the top of the doors to keep them closed. About 1/2 inch space between two doors. Astrigal will be an additional $35.  More metal parts for inserts Can’t vote yet—leak has to be fixed, windows are in transit, then this proposal would focus on carpentry trim work and extra work.  Roughly $10K not including outside door. Estimating $15,000 without the details. Perhaps by next month we will have enough to vote. 7:55PM  Heather Dalmasso—Communication Ministry Charter—get a copy added to the minutes. (Scanned) Discussion—general approval Constant Contact—Kathleen Crossman volunteered to pay for it Subscribe for Newsletter PayPal—share info with relevant ministries Vestry thanked Heather and she ended her input at 8:25 PM Ministry Reports Buildings & Grounds Update Windows on the way BR Panel done Leaking roof still a problem Water entered from the foundation and affects the Islam Center Boiler-FixedTree out front—needs to be cut down—service required (Dave got a quote $1,200) no insurance $2,100 with insurance Hernandez Tree Service (Aurora), Bartlett Tree Service, Haas Tree Service, Granger (done trees before) Motion to approve tree removal for $2,100 liability and workman’s comp insurance. Sean-moved up to $2,100 for tree and branch removal by a service with liability and workman’s comp insurance Mary seconded;

Unanimously approved Worship Ministry—Need to have a meeting Youth Ministry-Adam reported 2 people added to Confirmation Welcome Care & Comfort—Pattie-Need new tableclothes—Wants to be part of selection process—Pattie wants someone to be a co-chair and to take it over. Brandon-price out how much it will be and if she has any budget Mary is somewhat interested in Welcome Care & Comfort Old Business:  Pianos—removal of piano in basement-Sometime this summer  Phil Prior—Addiction Awareness, any updates / dates to discuss?  Kane County Cougars—Faith Night(s)—Friday, June 15th & Friday, Aug 10th, 6:30 p.m.  Women’s Group—Leaving on here for visibility  Contract agreement with Fr. Gregg—Need to sign and return to Fr. Gregg Minutes: Review Move waive the reading of the minutes of the last meeting and approve them. Nick so moved. Seconded by Brandon. Unanimously Approved New Business:  Announcements—Request that Fr Mike controls that—Fr Mike will be happy to control—Worship Committee—Fr Mike is the chair  2018 Events Review-Brandon will email list to everyone  Topics—Evening Sessions  Parenting  Bullying Suicide Prevention  Social Skills/Technology Rector’s report BBQ Results-Cleared $2,273.03 Plant Sale Cleared $885 Total $3,158.03 Church Walk-Sat, Sept 9, 2018, 1-4PM, Historic Church Duties—Docents for the day, displays, ticket sales, promote on website Depot—$15 for the tour—4 historic churches Forming Calvary 20-20:  Next Meeting—Brandon-will send out a polling email  Next meeting with Fr Gregg — Saturday, June 23rd

Rector’s Report-Part 2 (9:00PM) Retreat was well worth the time, effort, and expense—moment of inspiration and grace where clear on what we are happy with. Fr Gregg—flexible—thinking on his feet —helped us where we were. Very helpful. Lasalle Manor in Plano, IL—Advantages of such a location, food, resources, focus, do what we needed to do—great! As rector, felt gently corrected—maybe Fr Mike was looking for growth in a certain way from a group and those may not be taking fully into account where people are. It becomes less burdensome to move forward as rector because he was feeling he was missing the ball. Lots of silence—people were open and honest—opened up new ideas. What is this all about? What are we going to do with this stuff? Fr Mike came away hopeful and grateful to the people who were there. We’re no where near locking the doors. Important and good and happy to have been a part of. As far as anything else goes, nothing major that Fr Mike can think of. On 10th of June, first Mass on the Grass—decent sound system to work outside—need it quickly. Also digitized Carrollon—Joel with check with Best Buy. Closing-Mission Prayer-Brandon and Vestry 9:17PM

Respectfully Submitted,

Joel Montgomery Vestry Clerk  Accepted on June 11, 2018 by the Vestry Members present for the May and June Vestry meetings.

Closing—Mission Prayer

Loving God, Through your grace guide us, the people of Calvary Episcopal Church, to joyfully carry out our mission of growing faith in your Son, Jesus Christ. Fill us with your Holy Spirit that we may develop a living faith that deepens our understanding of you and strengthens our awareness of the needs of others. May we be a transforming light within our parish and within the community. All this we ask in the name of your son, our Lord and Savior, Jesus Christ. Amen

Vestry Members NAME Fr. Michael Rasicci Brandon Crawford, Sr. Warden Terry Sutherland, Jr. Warden Tommy Ricker Laura Jeziorski Sue VanMeter Minnie Glover Nick Wade Chelsea Coventry-Molina Phil Prior Mary Baffes Jessica Hermanny Sean Dalmasso

EMAIL [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]

TERM EXPIRES NEVER! ☺ January 2019 January 2019 January 2019 January 2019 January 2019 January 2019 January 2020 January 2020 January 2020 Januray 2021 Januray 2021 Januray 2021

Ministry Chairs ( Sorry, I still need to update this ) • • • • • • • • •

Adult Christian Formation and Growth Ministry: Jennifer VanDuyn Children and Youth Christian Formation and Growth Ministry: Adam McCluskey Communications Ministry: Heather Dalmasso Facilities Improvement Ministry: Dave Sperry Finance Ministry: Craig Keller Outreach Ministry: Nick Hieliger Stewardship Ministry: Joel Montgomery Welcome, Care and Comfort Ministry: Patti Lackman Worship Ministry: Fr. Mike Rasicci

Vestry Liaisons to Ministries ( Sorry, I still need to update this ) • • • • • • • • •

Adult Christian Formation and Growth Ministry: Minnie Titus-Glover Children and Youth Christian Formation and Growth Ministry: Chelsea Coventry-Molina Communications Ministry: Brandon Crawford Facilities Improvement Ministry: Tommy Ricker and Phil Prior Finance Ministry: Sean Dalmasso Outreach Ministry: Terry Sutherland Stewardship Ministry: Nick Wade Welcome, Care and Comfort Ministry: Mary Baffes and Laura Jeziorski Worship Ministry: Sue Van Meter and Jessica Hermanny 

Church Lock-Up January – N/A February – Sean March – Laura April – May – Chelsea June – Jessica July – Tommy August – Minnie September – Sean October – Nick November – December – Brandon *Mary and Minnie Need Keys

CALVARY EPISCOPAL CHURCH Treasurer's Report For the Month Ended April 30, 2018

CALVARY EPISCOPAL CHURCH Treasurer's Report For the Month Ended April 30, 2018 Index Balance Sheet

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Profit & Loss Budget Performance

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4:01 PM 05/12/18 Cash Basis

Calvary Episcopal Church

Balance Sheet As of April 30, 2018

Apr 30, 18 ASSETS Current Assets Checking/Savings Other Current Assets Prepaid Insurance Total Other Current Assets Total Current Assets Fixed Assets Building Church New Parish Hall Old Parish Hall Rectory Total Building Building Improvements Church Improvements Rectory Improvements Total Building Improvements Furniture and Equipment Land Total Fixed Assets Other Assets Endowment Special Funds Total Other Assets TOTAL ASSETS

7,932.77 1,525.00 1,525.00 9,457.77

1,527,406.00 100,000.00 100,000.00 100,000.00 1,827,406.00 35,739.49 15,993.67 51,733.16 278,929.68 80,000.00 2,238,068.84 405,353.98 237,505.33 642,859.31 2,890,385.92

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Balance Sheet As of April 30, 2018

Apr 30, 18 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Other Current Liabilities FFTP House Collection Inter Organization (Wash) Inter-Church (Owed to SF) Total Inter Organization (Wash) Non Special/Mem Endowment Funds Columbarium Holding Fund Total Non Special/Mem Endowment Funds Payroll Accrual Special Funds Deposited Amounts SF Columbarium Fund SF Flower Fund SF Memorial Fund SF Music Fund SF Streb Fund SF Unrestricted Use Total Special Funds Deposited Amounts Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity Investment Fund Equity MF Fixed Amount MF Restricted MF Restricted Use P&I Total Investment Fund Equity Opening Bal Equity Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY

1,525.00 100.00 12,000.00 12,000.00 1,457.15 1,457.15 -1,525.00 14,504.00 1,205.00 128,076.33 13,987.00 5,630.00 74,103.00 237,505.33 249,537.48 251,062.48 251,062.48

40,000.00 366,875.66 -1,521.68 405,353.98 2,214,393.69 37,607.19 -18,031.42 2,639,323.44 2,890,385.92

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Profit & Loss Budget Performance April 2018

Apr 18 Ordinary Income/Expense Income Annual Pledge Income Current Year Pledges 13,754.00 Pledge CarryOver from Prev. Yr 0.00 Receipts- Open Plate (Clear) 596.00 Total Annual Pledge Income 14,350.00 Building Usage Ceremonies Baptisms 0.00 Funerals 500.00 Total Ceremonies 500.00 Rents Grace- Innermission 50.00 Islamic Center 0.00 Total Rents 50.00 Total Building Usage 550.00 Diocese Endowment 712.15 Fund Raising Barbecue (Category) BBQ- Summer -1.63 Total Barbecue (Category) -1.63 Total Fund Raising -1.63 Gifts- Restricted 0.00 Special Offerings 860.00 Total Income 16,470.52 Expense Bank Service Charges 4.80 Building and Grounds Church (Category) CY Capital Projects 300.00 Major Improvements- Church 0.00 Routine Maintenance- Church 741.84 Supplies 281.71 Utilities (Church) Church - Elect., Water, Sewer 734.27 Church - Gas 731.42 Church - Internet Service 90.40 Church - Telephone (Cell) 60.10 Church - Telephone (Landline)225.73 Total Utilities (Church) 1,841.92 Total Church (Category) 3,165.47 Rectory (Category)

BudgetJan - Apr 18 YTD Budget Annual Budget

52,801.22 125.00 1,210.00 54,136.22

160.00 500.00 660.00 200.00 640.00 840.00 1,500.00 2,049.32

-1.63 -1.63 -1.63 -74.20 1,250.00 58,859.71 4.80

300.00 -125.00 2,423.53 564.17 3,712.54 2,933.95 366.20 233.44 877.28 8,123.41 11,286.11

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Apr 18 Utilities (Rectory) 209.55 Total Rectory (Category) 209.55 Total Building and Grounds 3,375.02 Hospitality 264.95 Operating Expenses Altar Guild 25.00 Flowers 148.60 Insurance 0.00 Library 0.00 Marketing Outreach 28.75 Office Expense Bulletins and Envelopes 109.36 Office Copier Contributions 0.00 Office Copier KM Lease 835.39 Office DP Equipment 0.00 Office Postage 0.00 Office Supplies 0.00 Postage Meter Lease 86.85 Software & Licenses 0.00 Total Office Expense 1,031.60 Registrations Other 0.00 Retreats -75.00 Total Registrations -75.00 Resources For Ministers 35.00 Worship Committee 0.00 Total Operating Expenses 1,193.95 Outreach Admin Expense 0.00 Community Outreach Directed Annual Giving -137.97 Rector Discretionary Fund Inc Rectors Discretionary Fund -500.00 Payments to Rector's Fund 723.00 Total Rector Discretionary Fund 223.00 Total Community Outreach 85.03 Diocesan Level Outreach 1,333.00 World Outreach 50.00 Total Outreach 1,468.03 Payroll Christian Ed Director 1,535.63 Nursery Care 337.50 Office Administrator 1,387.75

BudgetJan - Apr 18 YTD Budget Annual Budget 1,608.48 1,608.48 12,894.59 646.20 577.97 -194.40 4,965.90 41.27 80.75 109.36 -185.00 2,110.62 -37.61 243.17 454.66 118.85 148.73 2,962.78 13.00 425.00 438.00 354.49 137.60 9,364.36 99.64 -242.97 -1,808.00 1,832.03 24.03 -218.94 5,332.00 770.00 5,982.70 6,028.76 1,147.50 5,086.63

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Apr 18 Outside Payroll Processing Parish Musician Payroll Taxes Rector (Category) A Salary B Housing Allowance C Self Employment Tax D Pension Premiums E Insurance- Health Total Rector (Category) Sexton Sexton- Snow Removal Supply Organist Total Payroll Total Expense Net Ordinary Income Other Income/Expense Other Income Memorials or Bequeaths Total Other Income Net Other Income Net Income

BudgetJan - Apr 18 YTD Budget Annual Budget

0.00 1,707.00 377.19

152.59 6,828.00 1,576.77

3,963.00 416.67 466.93 1,214.83 3,050.00 9,111.43 300.00 0.00 350.00 15,106.50 21,413.25 -4,942.73

15,852.00 1,666.68 1,867.72 5,964.89 4,575.00 29,926.29 1,871.94 60.00 350.00 53,028.48 81,921.13 -23,061.42

5,000.00 5,000.00 5,000.00 57.27

5,030.00 5,030.00 5,030.00 -18,031.42

0.00 0.00

0.00 0.00

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CALVARY EPISCOPAL CHURCH Treasurer's Report For the Month Ended March 31, 2018

CALVARY EPISCOPAL CHURCH Treasurer's Report For the Month Ended March 31, 2018 Index Balance Sheet

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Profit & Loss Budget Performance

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Balance Sheet As of March 31, 2018 Mar 31, 18

ASSETS Current Assets Checking/Savings

350.48

Other Current Assets Prepaid Insurance

1,525.00

Total Other Current Assets

1,525.00

Total Current Assets

1,875.48

Fixed Assets Building Church

1,527,406.00

New Parish Hall

100,000.00

Old Parish Hall

100,000.00

Rectory

100,000.00

Total Building

1,827,406.00

Building Improvements Church Improvements

35,739.49

Rectory Improvements

15,993.67

Total Building Improvements Furniture and Equipment Land Total Fixed Assets

51,733.16 278,929.68 80,000.00 2,238,068.84

Other Assets Endowment Memorial Endowment - Investment Total Endowment

405,353.98 405,353.98

Special Funds Investments Money Market Wolcott Memorial Total Special Funds Total Other Assets TOTAL ASSETS

145,564.00 11,000.00 80,941.33 237,505.33 642,859.31 2,882,803.63

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Balance Sheet As of March 31, 2018 Mar 31, 18

LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities FFTP House Collection

100.00

Inter Organization (Wash)

6,000.00

Non Special/Mem Endowment Funds

1,457.15

Payroll Accrual

-1,525.02

Special Funds Deposited Amounts SF Columbarium Fund SF Flower Fund SF Memorial Fund

14,504.00 1,205.00 128,076.33

SF Music Fund

13,987.00

SF Streb Fund

5,630.00

SF Unrestricted Use Total Special Funds Deposited Amounts Total Other Current Liabilities Total Current Liabilities Total Liabilities

74,103.00 237,505.33 243,537.46 243,537.46 243,537.46

Equity Investment Fund Equity MF Fixed Amount MF Restricted MF Restricted Use P&I Total Investment Fund Equity Opening Bal Equity Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY

40,000.00 366,875.66 -1,521.68 405,353.98 2,214,393.69 37,607.19 -18,088.69 2,639,266.17 2,882,803.63

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Profit & Loss Budget Performance March 2018 Mar 18

Budget

Jan - Mar 18

YTD Budget

Annual Budget

Ordinary Income/Expense Income Annual Pledge Income Current Year Pledges Pledge CarryOver from Prev. Yr

12,338.00

39,047.22

0.00

125.00

306.00

614.00

12,644.00

39,786.22

Ceremonies

160.00

160.00

Rents

690.00

790.00

Total Building Usage

850.00

950.00

Diocese Endowment

0.00

1,337.17

Receipts- Open Plate (Clear) Total Annual Pledge Income Building Usage

Gifts- Restricted

0.00

-74.20

385.00

390.00

13,879.00

42,389.19

Major Improvements- Church

0.00

-125.00

Routine Maintenance- Church

1,230.53

1,681.69

5.49

282.46

823.22

2,978.27

Special Offerings Total Income Expense Building and Grounds Church (Category)

Supplies Utilities (Church) Church - Elect., Water, Sewer Church - Gas

1,006.76

2,202.53

Church - Internet Service

90.40

275.80

Church - Telephone (Cell)

68.09

173.34

Church - Telephone (Landline)

215.73

651.55

2,204.20

6,281.49

3,440.22

8,120.64

Rectory - Elect., Water, Sewer

212.04

878.71

Rectory - Gas

242.41

520.22

Total Utilities (Rectory)

454.45

1,398.93

454.45

1,398.93

3,894.67

9,519.57

77.64

381.25

538.91

552.97

538.91

552.97

538.91

552.97

Total Utilities (Church) Total Church (Category) Rectory (Category) Utilities (Rectory)

Total Rectory (Category) Total Building and Grounds Hospitality Operating Expenses Altar Guild Expense- Altar Guild Expense, Other Total Expense- Altar Guild Total Altar Guild

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Profit & Loss Budget Performance March 2018 Mar 18 Flowers

Budget

Jan - Mar 18

-485.00

-343.00

1,929.75

3,859.50

736.00

1,106.40

2,665.75

4,965.90

0.00

41.27

19.50

52.00

YTD Budget

Annual Budget

Insurance Property & Liability Insurance Workers' Comp Total Insurance Library Marketing Outreach Office Expense Office Copier Contributions

0.00

-185.00

Office Copier KM Lease

553.13

1,275.23

Office DP Equipment

-37.61

-37.61

Office Postage

100.00

243.17

Office Supplies

149.02

454.66

Postage Meter Lease

0.00

32.00

Software & Licenses

0.00

148.73

Total Office Expense

764.54

1,931.18

Registrations

500.00

513.00

319.49

319.49

319.49

319.49

0.00

137.60

4,323.19

8,170.41

-39.78

4,514.67

1,592.50

4,493.13

270.00

810.00

Resources For Ministers General Info Total Resources For Ministers Worship Committee Total Operating Expenses Outreach

Payroll Christian Ed Director Nursery Care Office Administrator

0.00

3,698.88

89.50

152.59

1,707.00

5,121.00

355.22

1,199.58

3,963.00

11,889.00

B Housing Allowance

416.67

1,250.01

C Self Employment Tax

466.93

1,400.79

1,214.83

4,750.06

0.00

1,525.00

6,061.43

20,814.86

608.00

1,571.94

0.00

60.00

10,683.65

37,921.98

18,939.37

60,507.88

-5,060.37

-18,118.69

Outside Payroll Processing Parish Musician Payroll Taxes Rector (Category) A Salary

D Pension Premiums E Insurance- Health Total Rector (Category) Sexton Sexton- Snow Removal Total Payroll Total Expense Net Ordinary Income

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Profit & Loss Budget Performance March 2018 Mar 18

Budget

Jan - Mar 18

YTD Budget

Annual Budget

Other Income/Expense Other Income Memorials or Bequeaths Nies Memorial Total Memorials or Bequeaths Total Other Income Net Other Income Net Income

0.00

30.00

0.00

30.00

0.00

30.00

0.00

0.00

30.00

0.00

0.00

-5,060.37

0.00

-18,088.69

0.00

0.00

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