Before beginning a new card swipe attendance event, the event manager ...
Email the date, time and location of the event that you need card swipe
attendance ...
Card Swipe Event Attendance Quick Reference Guide
Request a Meeting
Before beginning a new card swipe attendance event, the event manager must work with a member of Learning Systems to establish the requirements for the event.
1. Three Weeks Out: Complete an email request
Email the date, time and location of the event that you need card swipe attendance tracking capabilities for to
[email protected].
2. Two Weeks Out: Meet with Learning Systems
Come prepared with the number of swipe stations that you believe you will need, the Course or Event XID from the Learning Exchange for your event and the name of the person who will be the responsible party for keeping track of the equipment that you check out.
3. Day before Your Event: Pick up equipment
Pick up your equipment including: netbooks/laptops, badge swipe readers, keypads and power cords. Allow one hour to receive instructions on how to set up your stations. * On‐site set‐up assistance is available upon request
4. Day of Your Event: Capture Attendance
Set‐up your stations, select your Learning Event XID from the card swipe database and swipe the Vanderbilt ID badge of each attendee as they arrive to your event. If you have multiple days, please make arrangements to securely store your equipment in between sessions.
5. Post Event: Notify Learning Systems that the swipes are complete
Notify Learning Systems via email at
[email protected] that your attendance is complete. We will process your attendance records to the LMS overnight.
6. Day after Your Event: Return Your Equipment to Learning Systems
Return your netbooks/laptops, badge swipe readers, keypads and power cords to Learning Systems in their original condition.
7. Post processing of attendance records
Review your event roster to ensure attendance processed completely. If learning systems returned a kick‐out file, reconcile the roster to determine who swiped their badge at your event but did not actually sign up to attend. Add additional attendees as necessary.
www.mc.vanderbilt.edu/thelearningcenter
