Conseil International du Sport Militaire - CISM

Conseil International du Sport Militaire International Military Sports Council - Delegation Allemande - German Delegation -

INVITATION

19th CISM World Military Triathlon Championship 03rd – 06th August 2017 in Warendorf/Germany

|FRIENDSHIP THROUGH SPORT|

International Military Sports Council International Military Sports Council th World Military 19 Triathlon Championship 19th World Military Triathlon 03-06 August 2017Championship

03-06 August 2017, Warendorf (Germany)

German Delegation to CISM German Joint Support Service Headquarters Department of Sport and Physical Fitness Fontainengraben 150 D-53170 Bonn Tel.: +49 228 5504 2751 Fax: +49 228 5504 2714 December 2016

To:

See Distribution List.

Subject: 19th CISM World Military Triathlon Championship - Invitation

The International Military Sports Council (CISM) has entrusted the organization of the 19th CISM World Military Triathlon Championship 2017 to the German Federal Armed Forces. Thus I have the honour of inviting a mission representing the Armed Forces of your country to participate in the Championship held in Warendorf/Germany from 03rd to 06th August 2017.

Lieutenant Colonel Wolfram Henkies Chief of the German Delegation to CISM

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International Military Sports Council 19th World Military Triathlon Championship 03-06 August 2017

DISTRIBUTION LIST 1. CISM GOVERNING BODIES ● ● ● ● ● ● ●

President of CISM Official CISM Representative CISM Vice-President Europe CISM Secretary General / Headquarters CISM European Liaison Office President and Members of CISM Triathlon Committee Representative of CISM Partners and Sponsors

2. CISM MEMBER NATIONS (Only nations on active status will be allowed to participate)

NO

COUNTRY

CODE

NO

COUNTRY

CODE

NO

COUNTRY

CODE

1

AFGHANISTAN

AFG

19

BOSNIA-HERZIGOVINA

BIH

37

CROATIA

CRO

2

SOUTH AFRICA

RSA

20

BOTSWANA

BOT

38

DENMARK

DEN

3

ALBANIA

ALB

21

BRAZIL

BRA

39

DJIBOUTI

DJI

4

ALGERIA

ALG

22

BULGARIA

BUL

40

EGYPT

EGY

5

GERMANY

GER

23

BURKINA FASO

BUR

41

UNITED ARAB EMIRATES

UAE

6

ANGOLA

ANG

24

BURUNDI

BDI

42

ECUADOR

ECU

7

SAUDI ARABIA

KSA

25

CAMEROON

CMR

43

ERITREA

ERI

8

ARGENTINA

ARG

26

CANADA

CAN

44

SPAIN

ESP

9

ARMENIA

ARM

27

CAPE VERDE

CPV

45

ESTONIA

EST

10

AUSTRIA

AUT

28

CHILE

CHI

46

UNITED STATES

USA

11

AZERBAIJAN

AZE

29

CHINA

CHN

47

FINLAND

FIN

12

BAHRAIN

BRN

30

CYPRUS

CYP

48

FRANCE

FRA

13

BANGLADESH

BAN

31

COLOMBIA

COL

49

GABON

GAB

14

BARBADOS

BAR

32

CONGO

CGO

50

GAMBIA

GAM

15

BELARUS

BLR

33

KOREA

KOR

51

GEORGIA

GEO

16

BELGIUM

BEL

34

D.R. OF CONGO

COD

52

GHANA

GHA

17

BENIN

BEN

35

D.P.R. KOREA

PRK

53

GREECE

GRE

18

BOLIVIA

BOL

36

IVORY COAST

CIV

54

GUATEMALA

GUA

3


NO COUNTRY

CODE

NO COUNTRY

CODE

NO COUNTRY

CODE

55

GUINEA

GUI

82

MOROCCO

MAR

109 RWANDA

RWA

56

GUINEA-BISSAU

GBS

83

MAURITANIA

MTN

110 SENEGAL

SEN

57

EQUATORIAL GUINEA

GEQ

84

MONACO

MON

111 SERBIA

SRB

58

HUNGARY

HUN

85

MONGOLIA

MGL

112 SIERRA LEONE

SLE

59

INDIA

IND

86

MONTENEGRO

MNE

113 SLOVAKIA

SVK

60

INDONESIA

IDN

87

MYANMAR

MYA

114 SLOVENIA

SLO

61

IRAN

IRI

88

NAMIBIA

NAM

115 SUDAN

SUD

62

IRAQ

IRQ

89

NETHERLANDS

NED

116 SRI LANKA

SRI

63

IRELAND

IRL

90

NIGER

NIG

117 SWEDEN

SWE

64

ITALY

ITA

91

NIGERIA

NGR

118 SWITZERLAND

SUI

65

JAMAICA

JAM

92

NORWAY

NOR

119 SURINAME

SUR

66

JORDAN

JOR

93

OMAN

OMA

120 SWAZILAND

SWZ

67

KAZAKHSTAN

KAZ

94

UGANDA

UGA

121 SYRIA

SYR

68

KENYA

KEN

95

UZBEKISTAN

UZB

122 TANZANIA

TAN

69

KYRGYZSTAN

KGZ

96

PAKISTAN

PAK

123 CHAD

CHA

70

KUWAIT

KUW

97

PALESTINE

PAL

124 THAILAND

THA

71

LESOTHO

LES

98

PARAGUAY

PAR

125 TOGO

TOG

72

LATVIA

LAT

99

PERU

PER

126 TRINIDAD & TOBAGO

TRI

73

LEBANON

LIB

100 PHILIPPINES

PHI

127 TUNISIA

TUN

74

LIBYA

LBA

101 POLAND

POL

128 TURKEY

TUR

75

LITHUANIA

LTU

102 PORTUGAL

POR

129 UKRAINE

UKR

76

LUXEMBOURG

LUX

103 QATAR

QAT

130 URUGUAY

URU

77

FORMER YUGOSLAV REPUBLIC OF MACEDONIA

MKD

104

CAF

131 VENEZUELA

VEN

78

MADAGASCAR

MAD

105 DOMINICAN REPUBLIC

DOM

132 VIETNAM

VIE

79

MALAWI

MAW

106 CZECH REPUBLIC

CZE

133 YEMEN

YEM

80

MALI

MLI

107 ROMANIA

ROU

134 ZAMBIA

ZAM

81

MALTA

MLT

108 RUSSIA

RUS

135 ZIMBABWE

ZIM

CENTRAL AFRICAN REPUBLIC

2.1. OBSERVERS (non CISM member nations) ● on request and after approval by PCSC and CISM Delegation of Germany

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GENERAL INFORMATION 1. OVERALL PROGRAM

2. COMPOSITION OF THE MISSION

DATE

ACTIVITIES

FUNCTION

NO.

03.08.

Arrival Open Ceremony

Chief of Mission

1

04.08.

Technical Meeting & Training

Team Captain

1

05.08.

Competition & Award Ceremony Closing Ceremony

Coach

1

06.08.

Departure

Physician

1

Referee

1

Elite Athletes Men

6

Elite Athletes Women

6

Senior Athletes Men

3

Senior Athletes Women

2

Total

22

This program does not go into detail. The detailed

The Competition is limited to military personal

schedule will be delivered to all participants upon

on active duty

arrival.

(see CISM Regulations, Art. 7.21).

3. TRANSPORTATION TO/FROM THE COMPETITION VENUE The cost of travel to and from Germany will be the responsibility of the participating country. The organizer will ensure the transportation from the mentioned places of arrival/departure in Germany to the designated competition and will also provide transport during the conduct of the event.

● Competition Venue: German Armed Forces Sports School - Dr.-Rau-Allee 32 - 48231 Warendorf - Germany

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● Access to Warendorf: ROAD

RAIL

INTERNATIONAL AIRPORT

MILITARY AIRPORT

Via Motorway A2

Rail Station Warendorf

Münster/Osnabrück (FMO) ~ 40km

Wunstorf ~ 150km

exit Beckum 

Rail Station Münster

Düsseldorf (DUS) ~ 150km

Köln-Wahn ~ 170km

Warendorf (B475)

Hannover (HAJ) ~ 160km On request missions will be collected from these points by military bus.

4. ENTRY FORMS Preliminary Agreement:

01.04.2017

Final Entry:

01.06.2017

● On the final entry form, the participating mission shall indicate a valid and operated phone/mobile phone and fax number as well as an email address in case the organizing committee needs to contact them. ● All names mentioned in agreements must be written in Latin letters as stated in the passport. ● For the creation of ID cards for the championship, participants have to send a recent 4x6 cm size photo at high resolution of themselves to the contact address below.

5. CONDITIONS OF STAY During their stay the missions are guests of the German Federal Armed Forces. Suitable board, lodging and local transportation during the competition will be provided by the organizer. Extra expenses such as fees for telephone calls, laundry services, additional drinks etc. must be paid by the consumer. Any costs associated with the stay of missions before 03rd or after 06th August 2017 must be paid by the respective missions. Additional personnel will not be accepted without an official written permission of the organizer.

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The cost of travel to the point of arrival and from the point of departure in Germany is solely the responsibility of the participating nation. Transportation from the points of arrival in Germany (Warendorf-Region) and return will be provided by the organizer. Medical emergencies (first aid) will be the responsibility of the German Federal Armed Forces. The German Federal Armed Forces will provide medical support for all scheduled competitions. The German Federal Armed Forces will not be responsible for any advanced medical expenses, to include hospital stays, surgical procedures, and/or other medical care beyond first aid. All participants must travel with their own inherent medical coverage. Special medical treatment is under the responsibility of the participating nations.

6. CUSTOMS AND VISA PROCEDURES Information concerning passports, visas and vaccinations can be obtained from the German Embassy in your country (Invitation is present at German Embassy).

7. REGULATIONS The competition will be organized in accordance with the most recent regulations of the CISM Triathlon Regulations and CISM Regulations (Edition 2011, amended January 2015). The official working language for this Championship is English.

8. UNIFORMS Military uniforms (Summer Uniform/ Uniform No. 2) are mandatory for official ceremonies, especially for opening and closing ceremony of the Championship.

9. ANTI DOPING 

Anti-Doping tests will be conducted in accordance with the CISM Regulations –

Chapter IX, CISM Anti-Doping Rules, the concerned CISM Sports Regulations, the concerned International Federation Rules, and all WADA rules, mainly the World AntiDoping Code, and the International Standard for Testing. 

The number and type of tests, as well the athletes to be tested shall be determined

by the CISM Anti-Doping Commission. These procedures will follow the concerned CISM Test Distribution Plain (TDP).

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

In case an athlete has a Therapeutic Use Exemption (TUE), the Chief of Delegation

should send this TUE to the CISM GS until 30 days before the Opening Ceremony. This TUE will be submitted to the TUE Commission to analysis and further approval. 10. REQUIRED ITEMS 1. National Anthem (CD/USB drive): 2. National flag a. size 1,0m x 1,5m for a 6m flagpole Send additional data: a. photo of delegation members: 1. taken in military uniform 2. showing the full face from the front 3. no less than 300 dpi 4. titled “rank, first name, nation”, e. g. Major Müller Germany b. copy of valid passport by e-mail (see 12. contacts below) not later than final entry deadline 11. WEATHER INFORMATION The weather in August can range from a daily high of 21° - 25° Celsius to a daily low of 15° 22° Celsius. The possibility of sun is high and of rain is minor. 12. CONTACTS For official correspondence concerning the 19th CISM World Military Triathlon Championship, please contact: Organizing Committee MWC Triathlon German Armed Forces Sports School CISM-Office

Copy: German Delegation to CISM German Joint Support Service Headquarters Department of Sport and Physical Fitness

Address:

Dr. Rau-Allee 32 48231 Warendorf / Germany

Address:

Fontainengraben 150 53170 Bonn / Germany

Tel:

+49 2581 9411 4100 o. 4101

Tel:

+49 228 5504 2751

Fax:

+49 2581 9411 1111

Fax:

+49 228 5504 2714

E-Mail:

[email protected]

E-Mail:

[email protected]

13. ANNEXES Annex1 – Preliminary Agreement, Annex 2a, 2b,2c – Final Agreement.

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.

PRELIMINARY AGREEMENT

ANNEX 1

TO BE RETURNED BEFORE 1st April 2017:

COMPOSITION OF THE MISSION TO: Organizing Committee MWC Triathlon German Armed Forces Sports School CISM-Office

Copy: German Delegation to CISM German Joint Support Service Headquarters Department of Sport and Physical Fitness

Address:

Dr. Rau-Allee 32 48231 Warendorf / Germany

Address:

Fontainengraben 150 53170 Bonn / Germany

Tel:

+49 2581 9411 4100 or 4102

Tel:

+49 228 5504 2751

Fax:

+49 2581 9411 1111

Fax:

+49 228 5504 2714

E-Mail:

[email protected]

E-Mail:

[email protected]

COUNTRY

TOTAL NUMBER OF PARTICIPANTS Officials

Athletes

Total

Men Women Total

MEANS OF TRANSPORT

DATE

SIGNATURE CHIEF OF DELEGATION

RANK/NAME

YOUR CONTACT Rank / Name Phone / Mobile Fax

9


E-Mail

FINAL AGREEMENT

ANNEX 2a

TO BE RETURNED BEFORE 1st June 2017:

DEFINITIVE TRAVEL INFORMATION Copy: German Delegation to CISM German Joint Support Service Headquarters Department of Sport and Physical Fitness

TO: Organizing Committee Triathlon German Armed Forces Sports School CISM-Office Address:

Dr. Rau-Allee 32 48231 Warendorf, Germany

Address:

Fontainengraben 150 53170 Bonn, Germany

Tel:

+49 2581 9411 4100 o. 4102

Tel:

+49 228 5504 2751

Fax:

+49 2581 9411 1111

Fax:

+49 228 5504 2714

E-Mail:

[email protected]

E-Mail:

[email protected]

COUNTRY

MEANS OF TRANSPORT

Date

Time

Place

Flight

ARRIVAL DEPARTURE

YOUR CONTACT Rank/Name Phone/Mobile Fax E-Mail DATE


RANK/NAME

10


FINAL AGREEMENT

ANNEX 2b


COMPOSITION OF THE MISSION COUNTRY

No

Function

No.

Chief of Mission

1

Team Captain

1

Coach

1

Physician

1

Referee

1

Function

Rank

Rank

Surname

Surname

Given Name

Gender (M/F)

Given Name

1 2 3 4

Male Athlete (Elite Class)

5 6 7 8

Male Athlete (Senior Class)

9 10 11 12 13

Female Athlete (Elite Class)

14 15 16 17

Female Athlete (Senior Class)

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In strict compliance with applicable CISM Regulations (Chapter VII, art: 7.22), I, the undersigned Chief of Delegation, hereby officially confirm that all athletes representing my nation in the CISM event are on active duty in my nation’s Armed Forces. I understand that sanctions may be imposed against my nation, my mission, my team, individual athletes, or myself for violation of this provision (CISM Regulations Chapter I, Art: 1.12). DATE


RANK/NAME

12


FINAL AGREEMENT

ANNEX 2c


COMMITMENT BY THE CHIEF OF MISSION

COUNTRY

The undersigned, Chief of Mission declare that he has read the CISM Regulations and moreover understood the following prescriptions: Article 7.21. PARTICIPATION - MILITARY STATUS A.

Only military personnel on active duty in Armed Forces may take part in competitions organized by CISM.

B.

No one may be recalled to active duty in the Armed Forces for the purpose of participating in a CISM competition. In the case of an intermittent military service, the athletes regularly recalled may not take part in CISM competitions, under any circumstances, if more than 18 months have elapsed between this recall and the end of their last call to arms.

C.

Exceptions to the above may be authorized by the General Assembly, upon recommendation of the Board of Directors.

D.

All military participants in a CISM event shall be in possession of proper documentation which signifies active military service of the member nation he represents. The documentation can be: 1.

A valid military identity card for those athletes who are authorized to present their military identity cards abroad,

2.

A form of verification (in English and/or French) of military status accompanied by a passport.

E.

By signing the final entry, the Chief of Delegation confirms the military status of the participating athletes. If there are last minute changes in the participation of the athletes, the verification file may be signed by the Chief of Mission, but shall be confirmed by the Chief of Delegation by official letter.

F.

If one of these documents is not available, participation is refused.

Article 7.30. CHIEF OF MISSION A.

B.

Chief of Mission 1.

Chiefs of Mission shall be familiar with CISM regulations.

2.

Missions must not only participate or be present at sports events, they are also required to participate in information conferences on CISM, study days, commemorative and cultural events and ceremonies organized by the host nation.

Conduct of a mission 1.

The Chief of Mission is responsible for the behavior of his team in sports and general discipline. He shall ensure that members of his mission respect the rules and directives prescribed by CISM and organizers of the championship. The respect of schedules is particularly important as they form the basis for the effective conduct of competitions and ceremonies. Instances of indiscipline or poor sportsmanship will be handled by Championship officials and may result in the disqualification of individual athletes or teams.

2.

The Chief of Mission shall also enforce the rules concerning behavior and dress during the ceremonies. He plays an important role in promoting the CISM spirit among his mission, a

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spirit represented by friendly attitude towards other missions, courtesy towards organizers and fair-play in competition. The mission, who does not wear military uniforms during the opening ceremony of a Championship, will not be authorised to take part in the Championship. The Official CISM Representative will communicate this decision.

Article 8.6. ABSENCE OF A MISSION WITHOUT NOTIFICATION If a mission which submits a preliminary agreement and/or final entry is absent without notifying the host nation in time, a sanction will be imposed (Regulations Art. 1.12). Article 8.17. RULES OF STAY A.

B.

C.

General 1.

The Chiefs of Mission are responsible for the discipline of their mission. The missions fall under the jurisdiction of the organizing nation. During events, all athletes present on the playing fields are equal before the jury, the referees and to themselves. No one may use his rank to impose his views on sports matters.

2.

Civilian members of the missions shall conform to the discipline accepted by all other participants.

Military uniforms 1.

Unless otherwise approved by the Official CISM Representative, all participants shall wear military uniform during official ceremonies such as the opening and closing ceremonies and medal-awarding ceremonies. Individuals without proper uniform will not be allowed to participate in the championship.

2.

The presentation of medals takes place, in principle, during the closing ceremony. The presentation of medals may be done in sports uniform, if for organizational reasons it is not possible to wear military uniforms. This is the case e.g. when the presentation immediately follows a championship sports event. Sports uniforms shall respect the corresponding national criteria (training suit, sports shoes, etc.) Displaying the national flag on the podium by the recipient (athlete or team) at a medal awarding ceremony is forbidden. Individuals failing to respect these prescriptions shall not receive their medal(s) during the official ceremonies.

Forbidden actions 1.

In conformity with the statutes and traditions of CISM, any political or religious propaganda during a CISM event, in particular the dissemination of documents, pictures, brochures, reviews, etc. is strictly forbidden.

2.

Any contravention shall result in the exclusion of the mission from further competition and may result in additional sanctions (Regulations Art. 1.12).

Article 8.19. ACCOMODATIONS E.

All missions, including those of the host nation, shall be accommodated under the same conditions. If the conditions are in accordance with the CISM norms and standards, the missions are expected to accept the accommodation provided by the organizing nation.

Any mission that does not accept the accommodations provided by the organizing nation and judged as adequate by the Official CISM Representative will not be allowed to participate in the championship.

DATE

SIGNATURE CHIEF OF MISSION

RANK/NAME

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