Do you have a solution for GDPR compliance? - Consent Lifecycle ...

Do you have a solution for GDPR compliance? Inform your customers that the care for their personal data is your priority!

In May 2018 new EU Regulation – GDPR came into force. GDPR fundamentally changes the way in which personal data is collected, stored, processed and secured. In order to help organizations to become compliant we have developed Data Privacy Manager, a complete solution for managing complex GDPR processes.

By using Data Privacy Manager you protect your company from unnecessary ﬁnes and retain your reputation of a company that cares about its customers' data.

dataprivacymanager.net

Data Privacy Manager is designed to enable full control over all GDPR related proceses, including analytical dashboards that will empower you to keep track of important GDPR information in real-time and manage user rights and personal data, regardless of the legal basis for data collection. An experienced multidisciplinary team of experts designed the solution, having in mind the requirements of the new regulation, best Data Governance practices, and the most common problems their clients encounter. Data Privacy Manager helps you reduce the time for reaching full GDPR compliance and allows you to focus your resources on adjustment of existing IT systems.

What is Data Privacy Manager?

Data Privacy Manager is a software solution that allows companies to simply and safely manage data subjects' privacy. By protecting their privacy you are building the image of company that can be trusted, and that is the foundation of a successful business today.

To whom it is intended?

Key functionalities: + + + + + + + + + + + + +

Data Subject Identity Management Data Subject Import Purpose Management Consent Lifecycle Management Consent Forms DPO Dashboards Records of processing activities Data Subject's Rights Management Contract Management Legitimate Interest Management API Integration Multiple Data Controllers Privacy Portal


Data Privacy Manager is a GDPR software designed with a principle of Data Protection by Design and Default and is developed as a Data Protection Officer tool. It is used to efficiently manage personal data processing, enables integration with other systems and serves as a central point for demonstrating compliance with GDPR. It supports managing records of processing activities on all lawful basis (Contractual necessity, Compliance with legal obligations, Vital interests, Public interest, Legitimate interests, Consent).

Why Data Privacy Manager? Tailored to GDPR

Time-saving

Data Privacy Manager is developed from scratch from the first code line exclusively for GDPR. An experienced multidisciplinary team of experts designed the solution, having in mind the requirements of the new regulation. By using specialized GDPR software you minimize the risk of potential penalties.

By choosing an easy-to-plug-in solution like Data Privacy Manager, you can significantly accelerate the adjustment of the complete IT infrastructure. After successfully implementing the Data Privacy Manager, many GDPR relevant processes are automated, allowing organization’s focus on revenue-generating core businesses.

Records of processing activities According to the Article 30 of the GDPR, all organizations that process personal information are required to keep records of processing activities. Data Privacy Manager is an electronic record of personal data processing that contains all the information provided by GDPR. Furthermore, it allows more detailed processing records such as saving all data types that are being processed along with the information about their sensitivity and defining the data storage period. All information changes about processing activities are versioned through Data Privacy Manager and are available for insight. It also defines processing owners’ activities who receive notification about user requests with the recommendations of the Data Protection Officer and decide to initiate processing of user requests.

Central management With Data Privacy Manager you have control and you can manage GDPR processes from one point. Central management and connectivity of GDPR processes is enabled by connecting Data Privacy with other systems Manager to all systems and applications that contain the data subjects' personal data.


Managing consents Data Privacy Manager contains a rich set of functionalities for consent lifecycle management, from creating the definition of consent to analyzing collected consents. By simple integration with other systems, such as a Web page, CRM systems or mobile applications, Data Privacy Manager serves as the place of truth for the privacy settings of data subjects and ensures a timely start or stop of data processing for the purpose that you defined. With the GDPR, collecting consents becomes a part of the marketing campaign, and now the organizations can prove how they gathered their data subjects’ consent.

Contract as a legal basis for the data collection GDPR defines 6 legal basis for data collection: Contractual necessity, Compliance with legal obligations, Vital interests, Public interest, Legitimate interests and Consent. Data Privacy Manager covers all 6 legal bases. As a large number of organizations collect personal data based on contracts with their data subjects, Data Privacy Manager has a special contract management module. This module defines the types of contract, the list of data subjects, contract status, duration of contract and other contract details that achieve GDPR compliance.

Data Subject's Rights Management Organizations that process personal data are required to fulfill the rights of citizens whose data is being processed within the legal deadline which is challenging for most organizations because it requires a high level of personal data management. Data Privacy Manager automates the entire process, from the request registration, through the process of request approval and data processing, to notifying the complainant of the outcome. By integrating the Data Privacy Manager into the IT arhitecture, meeting the demand of the data subject becomes a centralized and effective process.


Allow your organization to focus on core business, while Data Privacy Manager takes care of the GDPR processes.

Privacy by Design and Default

Connectivity Although GDPR is primarily a legal issue, the implementation of regulation itself and adaptation of the process is implemented through the integration of many IT systems. Data Privacy Manager connects to all systems that contain personal data through API. Organizations are provided with complete documentation that details the integration of the frontend (for example – web, mobile application, webshop) and backend (CRM, DWH, ERP, billing) systems. In this way, central control and management of GDPR processes are achieved.

When developing Data Privacy Manager, special attention was paid to the important principle of GDPR – Privacy by Design and Default. This GDPR software does not require the creation of a new personal data silo. Data Privacy Manager connects via ID with the central database without saving the personal data of data subjects. The system then does not show personal data by which we have met the principles of minimizing the display of data subjects' personal data. If there are processes inside the organization that currently don't have their central database (and the data is stored in Excel for example), it is possible to import this data into the Data Privacy Manager, and it becomes a personal database for these processes.

Optional modules Privacy Portal A built-in portal for managing the privacy settings of the data subjects is the solution for all organizations that do not have an existing web portal or simply want a solution that will allow them to give data subjects control over their personal data. This includes opting in or opting out and the possibility of exercising data subjects’ rights that were defined by the GDPR. This web application exposed to end users is tailor-made to the needs and visual identity of the organization, and it represents for the end user (data subject) one place to manage all personal data that company processes. This represents an easy solution for GDPR compliance in context of giving information to data subjects and fulfilling their rights.


Data Discovery Do you know where all the data on your company infrastructure are being processed? Do you have a tool that can check that? Module for data discovery connects to all standard databases and automatically searches all personal data collected on them. You can simply define all data types that your company is processing and create processes that, in defined time intervals, search systems and find personal data. Personal data that were found are tied to personal data records processes and give complete insight into processes that the organization conducts. By using Data Privacy Manager organizations reduce the risk of data breach and get a holistic view into personal data processing records.

Data Privacy Manager standard features

Enterprise

Standard

Basic

20+ M

max 2M

max 10k

Data Subject Identity Management Data Subject Import Purpose Management Consent Lifecycle Management Consent Forms DPO Dashboards Records of processing activities Data Subject's Rights Management Contract Management Legitimate Interest Management API Integration Multiple Data Controllers Privacy Portal Optional modules Privacy Portal Data Discovery Consent Management Number of Data Subjects

Licencing Microsoft Azure Cloud subscription Perpetual on-premise licence


Prepare for GDPR today!

+ Developed from scratch

Tailored to GDPR

exclusively for GDPR + GDPR terminology compatibility

+ Faster adaptation of IT systems to GDPR

Time savings

+ Automatisation of user requests so you can focus to your core business

Central management and connectivity

+ Managing GDPR processes from single central point and connectivity with other systems that contain personal data + Reporting system for all GDPR related processes

Contact a specialist and learn more about Data Privacy Manager. Implement a tailor-made solution for your business and safely manage data in the future.

CONTACT US FOR FREE CONSULTATIONS WEB MAIL

dataprivacymanager.net [email protected] Poslovna inteligencija d.o.o. Krste Pavletića 1, 10000 Zagreb OIB: 65570189449