Drafting the Light Plot - courses.cit.cornell.edu

VectorWorks 2012 Tutorial

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Drafting the Light Plot * * * written by Kent Goetz revised 1/3/2012

http://courses.cit.cornell.edu/thetr263/ This tutorial contains a set of instructions designed to lead the user through a series of activities that one may encounter when designing a light plot. An example of the completed light plot project is provided on the last page. The tutorial project does not represent a design for any specific play. The project is simply a composition of basic units composed in a theatrical situation designed to introduce the user to the basic tools and commands of VectorWorks. The tutorial assumes that the user has a basic knowledge of either Macintosh or Windows operating systems and a general understanding of stage terminology, i.e. stage left is actually the audiences right. If the tutorial is successful, then upon completion the user should feel both motivated and sufficiently skilled to continue exploring more complex and creative ways to employ this application. On the page 3 is a diagram of the VectorWorks interface, followed by an illustration showing VectorWorks keyboard shortcuts. Please familiarize yourself with these pages before you begin the tutorial instructions which follow. It is advisable to execute each step of the tutorial sequentially and to read through each activity completely before executing. Referring often to the example of the completed project can also be helpful. Please note that as you progress through the tutorial the instructions become less specific assuming that you have been acquiring skills as you execute the various tutorial activities. For increased retention of skills, it is suggested that after executing 5-10 actions by reading the tutorial instructions, you undo those actions and execute them again without reading the instructions. This tutorial was written using the Macintosh operating system. Some illustrations may have a different appearance for those using Windows, and some menu commands and keyboard shortcuts may be different, i.e., on the Mac the , or Command key, is the Control key in Windows, Option = Alt , Delete = Backspace, Return = Enter, et al. Note: To execute this tutorial completely you will need the Spotlight version of VectorWorks and the file “VWTutorialItems.vwx” available on the tutorial website Applications used to create tutorial:VectorWorks 2012 by Nemetschek, North America, Pages ’09 by Apple. For permission to copy and distribute this document contact: Kent Goetz - [email protected]

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INDEX

DIAGRAM OF VECTORWORKS INTERFACE 1) PREPARE DRAWING ENVIRONMENT FOR NEW PROJECT 2) IMPORT THEATER 3) CREATE LIGHTING POSITIONS 4) IMPORT SCENERY 5) CREATE FOCUS POINTS 6) CHOOSE LIGHTING SYMBOL LIBRARY 7) CREATE LABELING FORMAT 8) PLACE AND LABEL INSTRUMENT SYMBOLS 9) ASSIGN DIMMER LABELS AND EDIT DATA 10) ADD KEY AND TITLE BLOCK 11) GENERATE PAPERWORK 12) REPLACE INSTRUMENTS, COLOR, ETC 13) PRINT PLOT SAMPLE LIGHT PLOT

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VectorWorks 12 Standard Keyboard Shortcuts

Print the template above on heavy paper and affix it to a convenient surface in your work area. There are many other standard keyboard shortcuts using the Shift and Option-Shift modifiers. To get a list of all keyboard shortcuts, open the Workspace Editor under Tools > Workspace, select “Edit Current Workspace” and click "Export Workspace to Text File..." A text file will be created showing all shortcuts for all Menu Commands, Tools, Tool Sets, Context Menus, Arrow Key Prefs and View Settings. Icons on lower the left of key use the Option modifier. The above shortcuts were posted by David LaBarbera AIA on the Vectorworks TechBoard 2008: http://techboard.nemetschek.net/ubbthreads/ubbthreads.php? ubb=showflat&Number=98927 .

1) PREPARE DRAWING ENVIRONMENT ◇ Open the VectorWorks 2012 application. A new file should appear on the screen. Close it. Under File > New, select Use document template: Spotlight (Imperial).sta.. Under Tools > Workspace > Spotlight. Workspaces establish the organization and visibility of industry specific menu commands and palettes. ◇ Under File > Page [Print] Setup, change your drawing size to one 8 ½“ x 11“ page, vertically oriented. ◇ In the View Bar click the Fit to Page Area button or ( [Cntrl] 4) to make your page fit within the drawing window. ◇ Under File > Save, select your storage destination, name your file “VWTutrlLtPlot(your initials).vwx” and click Save. ◇ Under VectorWorks > Preferences ( , in MacOS [Control , in Windows]). Format each of the four windows as illustrated in {Fig. 1a-d} on the next page and click OK. These preferences will remain every time you use VectorWorks on this computer until you change them, which can be done anytime to best suit your individual drawing style and the specific needs of a project.

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Fig 1a

Fig 1b

Fig 1c

Turn Autosave off if you find it a nuissance.

Fig 1d

Fig 1e

♢

In the View Bar, next to the Look At Working Plane button select Screen Plane . This will ensure that all 2d objects you draw from now on remain in 2d view on the screen when, later on in this tutorial, you work in 3d mode and change the 3d view of a layer.

♢

2) IMPORT THEATER and double-click on the “Theatre FloorPlan” layer to make it active. ◇ In Navigation palette, click the Design Layers button {Fig2} The layers were already established in the Spotlight template file you opened. VectorWorks 2009 Tutorial - Drafting the Light Plot

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Fig. 2

◇ Under File > Open ( [Cntrl] O) and find the file “VWTutorialItems.vwx” downloaded from the tutorial website. ◇ In the Navigation palette, double-click “LtPlotTheatre” to make the layer active. A different list of layers that belong to the TutrItems file should now be visible in the Navigation palette. ◇ Under Edit > Select All ( A). ◇ Under Edit > Copy ( C). ◇ Under Window > “VWTutrlLtPlot(your initials).vwx” . ◇ Under Edit > Paste ( V) (X key) to click on an object ◇ With all the objects still selected, under Modify > Group ( G). Use the 2d Selection tool (don’t click on one of the blue handles, or vertices) and reposition the group of objects to the center of your page with the centerline ending at the top of your page. Or with the group selected, hold down the Shift key while using the Arrow keys to nudge the group one pixel at a time. {Fig. 3} ◇ Under Tools > Set Origin ( 9). A dialogue window will pop up. Leave setting at “Set Origin to Next Mouse Click” and click OK. Place the cursor over the intersection between the centerline and plasterline and click to reposition the origin point. {Fig. 3} Notice how the 0“, 0“ of the rulers are now aligned with your lines. Another way to reposition 0, 0 origin point is to click and drag the Set Origin icon

at the top left corner of your drawing window to the new position.

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Fig. 3

new origin point

To import the theatre plan as a DXF/DWG file instead: ◇ Under File > Import > Import Single DXF/DWG. Click Choose File. Find the “LtPlotTheatre.dwg” file downloaded from the tutorial website. ◇ In the Import Options window, change Model Space : This Scale: 1/2” = 1’ and click OK. The objects will be placed in a new layer named “LtPltThtre”. Cut and paste the group of objects into the “Theatre FloorPlan” layer, and repeat same instruction as above for repositioning objects and base coordinates. ◇ Then in the Navigation palette, select the “ LtPltTheatre” layer and in the Pop-up menu select Delete.

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3) CREATE LIGHTING POSITIONS ◇ In the View Bar at the top of the window use the pop-up menu next to the Design Layers button to select “Lighting Positions” to make it the active layer. This is perhaps a more efficient way to navigate among layers. “Lighting Positions” will be checked in the Navigation palette as well. ◇ In the Navigation palette change the Layer Options to Gray/Snap Others Layer should be grayed.

. The Theatre

. In the Tool Bar click the Preferences button . Make ◇ To draw a typical light pipe batten, select the Double-line tool the Separation 2”, select Create Polygons and click OK. {Fig. 4}You do not have to type inches because VectorWorks defaults to inches. Fig. 4

◇ Click anywhere on the left side of the page and begin to draw a 2” wide polygon horizontally to the right. DO NOT CLICK AGAIN YET. Hit the Tab key and notice in the floating Data Bar the L field is highlighted. Enter 12‘0“ in the L field and hit Return[Enter] to set. The double-line polygon should extend to a 12‘ length. Click again to set the length of the polygon.. Note: 12‘0“ will be the standard length of all electric battens in this theatre. Therefore, you will convert this batten to a symbol that then can be replicated easily on your drawing. ◇ With the polygon still selected, under Modify > Create Symbol. Name the symbol “ ElectricLong”, deselect Leave Instance InPlace, and select Insertion Point: Plan Projection Center. Click OK. Select destination folder: “VWTutrlLtPlot(your initials).vwx” {Fig. 5}The polygon should disappear from you drawing.

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Fig. 5

◇ In the Resources Browser make sure “VWTutrlLtPlot” is the active file and the ElectricLong is the active symbol.{Fig. 6} Fig. 6 Active file

Available symbols Active symbol

. Select the Lighting Position Object tool . Place the cursor on the ◇ In the Tools Sets palette, select Spotlight intersection of the centerline and plasterline and double-click to place an ElectricLong symbol centered on the 0,0 point. {Fig. 7a} Using the Lighting Position Tool converts the symbol to a lighting position with data attached that will become useful later. VectorWorks 2009 Tutorial - Drafting the Light Plot

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◇ With the ElectricLong symbol still selected, under Modify > Move > Move...( M). Enter X = 0, Y = 3‘0“ (no need to type 0”) and click OK. The symbol should move upstage 3‘0“. ◇ Place a second ElectricLong 8‘0“ upstage from the plasterline, a third at 11‘6“ upstage from plasterline, and a fourth 6‘0“ below (or Y = negative 6’0”) the plaster line in the FOH. Hit the X key to exit out of the Insert Lighting Position Object tool.{Fig. 7b} Fig. 7a

Fig. 7b

◇ With the FOH ElectricLong symbol still selected, in the Object Info Palette, enter in the Position Name: “BEAM 1” and hit Return or Tab to set. The position name should show at the end of the symbol. {Fig. 8} Fig. 8

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◇ Select and rename the other three onstage electrics, ELECTRIC #1, ELECTRIC #2,and ELECTRIC #3. ◇ Create a unique lighting position using the Double-line tool set to Separation: 2” and Create Polygons and in the Tool Bar bar select the Unconstrained double-line button . Draw a pipe 3‘0“ long at a 45˚ angle just below the house left proscenium. (Once you start the drawing polygon, hit the Tab key once, enter in the floating Data Bar, L = 3’0” and hit Return to set. Use the Shift key while drawing to constrain angle to 45˚. If the angle doesn’t automatically snap to 45˚ it can be set by hitting Tab key twice and entering A = 45 in the Tool Bar.) {Fig. 9} . Click on the centerline and drag straight up or down to create a ◇ With the polygon selected, select the Mirror tool reflection plane, click again to create a mirror duplicate of the angled light position on house right. {Fig. 9} Fig. 9

◇ Select the house left pipe. Under Spotlight > Object Conversion > Convert to Light Position. Click OK in the warning window. Name the position “ BOX BOOM LFT”.Click OK. ◇ Reposition the “ BOX BOOM LT” label by click/dragging the handle at the beginning of the text. {Fig. 10} Fig. 10

◇ Convert the house right position to a Light Position, name it “ BOX BOOM RGT” and reposition its label. {Fig. 11}

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Fig. 11

4) IMPORT SCENERY ◇ Make the Scenery layer active. ◇ Under Window > “VWTutorialItems.vwx” ◇ Make the “LtPtScenery” layer active. ◇ Select All, Copy and Paste the plan view of the scenery into the scenery layer of your drawing the same way you did with the theatre plan. You could also import the “LtPlScnry.dwg” file, available from the tutorial website, the same as you did with the theatre plan. ◇ Group the scenery objects and reposition the group so the downstage edges of the main +8“ platform is 1‘0“ upstage from the plaster line. Or you can drag the locus point

to the intersection of the centerline and plasterline (0,0 coordinate.){Fig. 12}

Fig. 12

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5) CREATE FOCUS POINTS . Click in the down right corner of the lower platform. Name the ◇ In the Spotlight Tool Set, select the Focus Point tool focus point “A”, make its height 5‘8“ (5‘0‘ + 8“ - a person standing on the 8“ platform), and click OK. Establish focus points “B” and “C” at 5‘8“ height and “D” and “E” at 7‘0“ according to the illustration below.{Fig. 13}

Fig. 13

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6) CHOOSE LIGHTING SYMBOL LIBRARY ◇ In the Resources Browser, under the Files pop-up menu, select “Add New Favorites Files”. {Fig. 14} ◇ Navigate on your hard drive to the application folder, VectorWorks 2012> Libraries > Object - Entertainment > Lighting Altman.vwx. Click OK. ◇ In the pop-up field under Files, select “Lighting - Altman Imp”. {Fig. 14} ◇ In the Resources pop-up menu select select View As > Thumbnails. {Fig. 14} ◇ In the pop-up menu under Resources select the “360Q” folder. {Fig. 14} A scrollable list of the Altman ellipsoidal lighting symbols should appear in the Browser.{Fig. 14} ◇ Double-click on the Alt6x9 symbol to make it the active symbol. Note: VectorWorks Spotlight Object Libraries contain symbols for most available commercial lighting instruments. The Altman series is used in this tutorial because those symbols have been around for decades plus Altman lights are basic equipment found often in institutions with modest budgets. Fig. 14

Add New Favorites Files Select file symbol inventory View as thumbnails Select symbol subfolder

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7) CREATE LABELING FORMAT ◇ Under Spotlight > Label Legend > Label Legend Manager. ◇ Click the Add button. In the Legend Name enter “Standard”. ◇ Select the label items to appear on each instrument by clicking to place a red check in the column next to: Purpose, Unit Number, Color, Dimmer, and Channel. In the Container Type column, click the Channel row until Hexagon appear. The Alt 6x9 symbol should be listed as the Lighting Instrument Layout Symbol because you made that the active symbol. Click OK. {Fig.15a} You may have a different preference for which labels you want visible on your plot. Later in the tutorial you’ll learn how to control the visibility of the various labels. ◇ Select the “Standard” legend. Click in the Active column next to Standard to make that legend the default. Click Edit Layout. {Fig. 15b} (X key) to click/drag the labels and position them on the light symbol. {Fig. 15c} Again, you ◇ Use the 2d Selection tool have your own preference for how labels are arranged. In this tutorial I suggest you alter font styles to help distinguish between labels. Select a label and in the Object Info palette, adjust the style: Purpose is underlined, Color is bold and Unit Number is Italicized. Make sure each label is center justified (Horiz. Align: Center). For this project the font is Geneva 12 pt. Fig. 15a

Fig. 15b

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Fig. 15c

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◇ When finished click the Exit Symbol button at the top right corner of your drawing to return to your plot. All instrument symbols placed in your plot with the Instrument Insertion Tool will have labels attached to them based on this format. To edit the Label Legend later return to Spotlight > Label Legend > Label Legend Manager.

8) PLACE AND LABEL INSTRUMENT SYMBOLS The basic design approach for this tutorial project includes, for each of the five areas, two angled front lights, one a warm from stage right and the other a cool from stage left, plus a warm top light. Area C has a front and back special. The cyc is lit with red, blue and green primaries, and there are alternating warm and cool washes from the two box booms. The Color Key that follows shows the color filters used for each system {Fig. 16a} and the Magic Sheet indicates the channels assigned to each instrument. {Fig. 16b}

Fig. 16a

R27 R80 R91 red blue green

Fig. 16b CYC

54

R09 Pale Amber DWN WM

D

R51 Surprise Pint R38 RGT WASH Light Rose

R66 Cool Blue LFT WASH R16 Lt Amber R60 NC Blue FRNT CL

R08 Pale Gold FRNT WM

24

34

11 12 13 R B G 60

90

54

E 35

25

53

C

71 61

23

72

33

62 52

51

A 21

COLOR KEY VectorWorks 2009 Tutorial - Drafting the Light Plot

B

70 31

22

32

MAGIC SHEET (channel #s)

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◇ In the Navigation Palette make the “Light Plot” layer active.

◇ In the Resource Browser, make sure the Alt 6 x 9 symbol is active of the Resource Browser palette.

. You should see the symbol name at the bottom

. ◇ In the Spotlight Tool Set select the Inst Insertion tool ◇ Double-click on the left end of the house left Beam position to place a single 6x9 instrument. You should notice in the Object Info palette a list of data associated with this symbol: inst. type, wattage, position, beam angles, etc. , and select Focus: “A”. Click OK.{Fig. ◇ With the symbol selected, in the Object Info palette click 17a} ◇ To visualize the size of the beam projected by this instrument, in the top portion of Object Info palette, enter Z = 12‘0“ and hit Return to set the height of the instrument above the ground plane, or floor. {Fig. 17b} Check the Draw Beam feature towards the middle of the palette. {Fig. 16c} VectorWorks will calculate the beam and field spread of that instrument for you. {Fig. 16d} If you are satisfied that the instrument will provide the necessary coverage, then deselect the Draw Beam feature to remove the lines. Fig. 17a

Fig. 17b

Fig. 17d

Fig. 17c

◇ With the 6x9 symbol selected, under Edit > Duplicate Array (/Option/Shift D [Cntrl/Alt/Shift D] ). Select Shape: Linear Array; Number of Duplicates = 5; Cartesian Offset: X: =2‘4“, and click OK. {Fig. 18}Five more symbols should appear evenly VectorWorks 2009 Tutorial - Drafting the Light Plot

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spaced across the BEAM 1 position. (This spacing was worked out through trial and error. Another way of spacing instrumentation will be demonstrated shortly.) Fig. 18

(X key) while holding down the Shift key to select the first instrument as well. ◇ Use the 2d Selection tool ◇ With all six symbols selected, under Spotlight > Number Instruments. Select first Field Name: Unit Number and Direction:Right to Left. Click OK. The symbols will be automatically numbered and assigned to BEAM 1{Fig. 19a&b} Fig. 19a

Fig. 19b

◇ Click in blank space to deselect the instruments, then select instrument 6. In the Object Info palette, make Purpose: “A FntWm” (area A front, warm), and hit Return to set. ◇ Assign instruments: 5) “C FntWm”; 4)“B FntWm”; 3)“A FntCl”; 2) “C FntCl”; & 1)“B FntCl”. {Fig. 20}

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Fig. 20

◇ Select instruments 1, 2, and 3. In the Object Info Palette, enter Color = R60 and hit Return. The color label should appear on the symbol. . ◇ Select instruments 4, 5, and 6 and give them a color of R08. {Fig. 20} ◇ Select each instrument individually and assign a channel number according to the illustration below either by: 1) entering in the number in the Object Info palette, or by double-clicking on the instrument to bring up the Edit Instrument window. {Fig. 21} You will assign dimmers later. Fig. 21

to place a total of four Alt6x9 symbols across the ELECTRIC #1 position. Do not worry about ◇ Use the Inst Insertion tool spacing or alignment at this time. ◇ Select all four instruments by either down holding the Shift key and with the 2d Selection tool, clicking on each one, or drawing a marquee that surrounds all four symbols. Hint - if you hold down the Option key while drawing the marquee, the marquee only has to touch the instrument to select it. .. With the four symbols selected, click/drag a line ◇ In the Spotlight Tool Set select the Align and Distribute Items tool from one end of the ELECTRIC #1 position to the other, and click again to set. In the Align and Distribute window, select Distribute: Evenly between points, and click OK.{Fig. 22a&b}

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Fig. 22z

Fig. 22b

symbol and double-click ◇ In the Resource Browser, use the Resources pop-up field to find the Fresnel folder. Find the to make it active. Selecting a lighting instrument symbol should automatically activate the Instrument Insertion Tool. ◇ Use the Inst Insertion tool to place three Fresnels in between the four 6x9s on ELECTRIC #1 to serve as down lights for areas A, B and C. ◇ Select all seven symbols on ELECTRIC #1 and under Modify > Number Instruments. Make the Unit Number -- Start # : 1 and Direction: Right to Left. Click OK. While you have all the instruments selected, check in the Object Info Palette to see if the Position field is assigned. If not enter ELECTRIC #1 and hit Return. ◇ Assign Purpose, Color and Channel as in the illustration below.{Fig. 23}

Fig. 23

◇ Use the Inst Insertion tool to place three more 6” Fresnel on ELECTRIC #2 to serve as down lights for areas D and E and a backlight special for area “C”. ◇ Assign Position number, Purpose, and Color.{Fig. 24a}

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. Click on both #1 and #3 and again in blank space below the two ◇ In the Spotlight Tool Set select the Ganging tool instruments to place a two-fer notation. In the Object Info Palette enter Field Value: 54 (the channel # for both instruments.)With the 2d Selection tool click/drag the channel # to reposition it. Assign the area C backlight fresnel to channel 60. {Fig. 24b} Fig. 24a

Fig. 24b

to make the ◇ In the Resource Browser, navigate to the Altman Cyc Lights. Double-click the Ground Cyc 3 unit symbol active. Use the Inst Insertion tool to place a symbol approximately 2‘0“ either side of the center of ELECTRIC #3. ◇ Assign Position number, Purpose, Color and Channel as in the illustration below.{Fig. 25} Fig. 25

◇ In the Resources Browser, select an Alt4.5 x 6 symbol from the 360Q folder. With the Inst Insertion tool, click once on the BOX BOOMS RGT position, hold down the Shift key, move your cursor until the symbol is rotated 45˚ and click to set. If the angles are not snapping to basic ˚ increments, in the Constraints palette, double-click on the Angle Constraints button and select the desired constraint angles in the Angle Snap window. Add a second instrument to BOX BOOM RGT and reverse and repeat for BOX BOOM LFT. That angle would be -45˚. Add data according to the illustration below. {Fig. 26}

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Fig. 26

Note: You can reposition individual labels by click/dragging the handle located in the middle of each label to the desired location. You will need to zoom-in to see the handles. and draw a circle with an approximately 3” in diameter in ◇ Zoom-in around one of Alt4.5x6 symbols. Select the Circle tool the barrel of one of the symbols to represent a gobo. You can use the data fields in the ToolBar to monitor the dimension, or enter the dimensions of the object you are drawing, or once the circle is drawn you can edit its size in the Object Info palette.

◇ In the Attributes palette change its fill to Black. ◇ Under Modify > Create Symbol. Name the symbol “Gobo”, select Leave Instance In-Place and click OK. Select your file as the destination file. Click OK. ◇ In the Resource Browser use the Files pop-up menu to navigate to “VWTutrlLightPlot”. A list of the symbols you have used so far should appear in the Symbols/Plugin Objects folder. Make the Gobo symbol active. and insert the Gobo symbol in all four Box Boom lights. ◇ Select the Symbol Insertion tool ◇ Select all four Box Boom lights in the Object Info palette enter “R77721” (BreakupSm) in the Gobo1 field (farther down in the list) and hit Return. ◇ Add a practical standing lamp unit just upstage of area “A” by creating another symbol using the Regular Polygon tool with the number of sides set to 3 using the Preferences button in the Tool Bar. Draw a triangle approximately 12“ wide. ◇ Under Modify > Create Symbol and name the symbol “Practical” and Leave Instance in Place. Click OK. ◇ With the symbol still selected,under Spotlight > Object Conversion > Convert to Instrument to link it the the legend. ◇ Assign Purpose = “Lamp”, Position = “Floor”, Unit Number = 1, Color =“NC, and Channel = 90. {Fig. 27} VectorWorks 2009 Tutorial - Drafting the Light Plot

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Fig. 27

◇ With the Inst Insertion tool add an Alt6 x16 symbol in the center of BEAM 1 . You will have to navigate back to the library of Altman symbols in the Resource palette. ◇ Select all the symbols on BEAM 1 and renumber them. ◇ Assign the following data to the new 6 x 16: Purpose = “C FntSp”; Color = R33; and Channel = 70. {Fig. 28}

Fig. 28

9) ASSIGN DIMMER LABELS AND EDIT DATA A common practice is to assign dimmers (or circuits) to the instruments during the hang and then note them either on the plot or on an instrument schedule. You can update the plot with dimmer labels in two ways. One way is to select each instrument symbol on the plot and add the dimmer number in the Object Info palette, or double-clicking on the instrument symbol to activate the Edit Lighting Device window. A second, perhaps more efficient, way is to enter the information in an editable worksheet and have VectorWorks update your plot labels..

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◇ Under Spotlight > Reports > Create Report ◇ Title: Worksheet 1; List All: Objects with a record; Listing objects with record: Lighting Device. ◇ Click Remove All to clear items from the Worksheet Columns list on the right.In the Possible Columns List shift/click to select and add back to the Worksheet Columns list: Inst Type, Wattage, Purpose, Position, Unit Number, Color, Dimmer, Channel, and Gobo1. Click in the left column next to Purpose and drag it so just above Color to change the order in which Purpose will appear in the worksheet. Click OK. {Fig. 29} Fig. 29

click/drag to change order of columns ◇ An editable worksheet will appear. Enlarge the window so you see all the data. Adjust the column widths to maximize space if necessary. onto the ◇ Click on the number 2 with the diamond to highlight the database headers. Drag the Sort Ascending button Position column header. Drag another Sort Ascending button onto the Unit Number column header. This will organize your data to help you better visualize the systems in the design. ◇ Click on a cell, enter in the desired data and hit Return to assign dimmers according to the worksheet below or make them up. {Fig. 30 } You should see the labels update on your plot. The worksheet is a good place to check for typos and other errors. If you make a change on the plot while the worksheet is open, you would have to select Recalculate in the pop-up menu in the worksheet

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to update the worksheet. sort buttons added to columns Fig. 30

resize columns

close recalculate sort buttons

select database headers

resize worksheet

◇ When finished, close the worksheet by clicking the close button at the top of worksheet. You can open it again under Window > VWTutrlLightPlot.vwx > Worksheets > Worksheet 1.

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10) ADD KEY AND TITLE BLOCK ◇ Under Spotlight > Reports > Key to Instrumentation. Select all the options and Click OK. {Fig. 31a } Another window will appear asking you to enter in the number of each type of instrument in your inventory. Just for demonstration purposes, select each instrument type and enter 20. {Fig. 31b} Click OK. The Key should appear on your drawing. {Fig. 31c} Fig. 31a

Fig. 31b

Fig. 31c

◇ Move the Key off to the side of your page for now. You can edit the Key like any other group of objects. Under Modify > Edit Group ( [). Copy the Legend and Exit Group ( ]) ◇ Paste the Legend in the center of your drawing and add a title block similar to the illustration below. {Fig. 32} Fig. 32

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11) GENERATE PAPERWORK ◇ Under Spotlight > Reports > Generate Paperwork. Select all the Schedules except the Circuit Hookup and all Reports except Magic Sheet. Configure headers with the information of your choice. {Fig. 33a} ◇ To access and print the various reports, under Window > VWLtPlotTutr.mcd > Worksheets to see a list of all the available reports. ◇ Select the Instrument Schedule. Resize the worksheet window and adjust the column width the maximize the space. Click the little arrow in the top left corner of the worksheet to choose Print SetUp and format you printer. Select the Preferencse to add a header or footer and deselect the Show Tabs (the row numbers), then select Print. {Fig. 33b} ◇ Survey the other reports to see how the information is organized. Fig. 33a

Fig. 33b preferences and print

◇ In my opinion, the VectorWorks spreadsheet/database worksheets are pretty awkward to manage. Perhaps a better option is under File > Export > Export Instrument Data, and use Lightwright or another database applications like Excel, to manage your data. Either select the Lightwright button or double-click the names of the fields to select the ones you want to export. This will take some experimentation in order to coordinate with your particular database. See the Spotlight Manual for more specifics about VectorWorks 2009 Tutorial - Drafting the Light Plot 27

exporting and importing. Lightwright and Vectorworks communicate very well with each other. You can download a demo of the Lightwright software or purchase it at: http://www.mckernon.com/ 12) REPLACE INSTRUMENTS, COLOR, ETC ◇ You can effect global revisions over the entire plot or select particular instruments to revise or replace them. It is suggested that you experiment on your own to learn the full scope of the Spotlight > Replace Instruments commands. If you want to replace an instrument with one that isn’t currently in the plot, you will have to use the Resource Browser to first import the new symbol into your document. ◇ After revisions you will have to Generate Paperwork again to update the reports. 13) PRINT PLOT ◇ Under View > Create Viewport. Name it “vpLightPlot” and Create on Layer: New Sheet Layer. Name it “shtLtPlotComplete”, accept defaults and click OK. You should notice an orange boundary around your drawing. Note: You have just created the viewport “vpLightPlot”, which is a snapshot linked back to the design layer, “Light Plot”. Changes made in the design layer will automatically show in a viewport, but additions to a viewport will not show on the design layer. This viewport currently is assigned to a particular sheet layer, “Sht-1:LtPlotComplete”, or piece of paper with a particular size and orientation determined using the page or print setup command. In the Object Info palette you can control various attributes of this viewport, i.e. its scale, visibility of various classes and layers, etc., which will not effect the original design layer. Hint: Adding “vp” to the beginning of all viewport names and “sht” to sheet layer names helps distinguish them from the design layers, especially as you build more complex drawings with many more components. ◇ In the Navigation palette, click the Sheet Layers button . Control/click “Sht-1: LtPlotComplete” and choose Duplicate. A new sheet layer named “LtPlotComplete-2” should appear in the list. ♢Control/Click “shtLtPlotComplete-2” and choose Edit. Change its name to “shtLtPlotClean” and the DPI (printer output) to 300. Click OK. {Fig. 34a } For demonstration purposes you are going to create a plot without any legend information.

VectorWorks 2009 Tutorial - Drafting the Light Plot

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◇ On your drawing click on any object to select the viewport. In the Object Info palette, click . In the list, click in the second column to turn off the visibility of the labels for channels, color, purpose and dimmer. Click the preview button to see all the labels disappear except the instrument numbers. Click OK. {Fig. 34b} Fig. 34a

Fig. 34b

◇ In the Navigation palette, click the Sheet Layers button, select “shtLtPlotComplete” sheet layer. In the Object Info palette click and make the Light Plot and Lighting Positions layer visible and the Scenery and Theatre layers gray. Click OK. {Fig. 35} Fig. 35

◇ Print the “shtLtPlotComplete” sheet. ◇ Congratulations! You have completed the Light Plot Tutorial.

VectorWorks 2009 Tutorial - Drafting the Light Plot

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Sample Light Plot not to scale CycR CycBCycG R26 R85 R95

CycR CycBCycG R26 R85 R95

B3

B2

B1

A3

A2 A1

61 11

62 12

63 13

66 11

67 12

D

D Dwn R09

+8"

3

2 45 60

lamp NC 75 90

E FntWm R08

A Dwn R09

7

6

31 24

32 51

A

C

5

+8"

49

D FntCl R60

ELECTRIC #2

33 25

E FnCl R60

B Dwn R09

2

B

3

4 35 53

1ELECTRIC #1

38 52

37 34

39 35

+8" LIGHTPLOT TUTORIAL

Purpose Color

SCALE: 1/2"=1'-0" DRAWN BY KENT GOETZ

C.L.

1

BOX BOOM LFT

BOX BOOM RGT

1 1 72 3

Dimmer Channel

2

1 62 1

2

Rw s R3 hW 8

Lw R6 shC 6

1/3/2012

Unit Number

Lw R1 shC 6

W sh 1 Rw

R5 15 1 7

AFntWm R60

1

+1' 4"

C Dwn R09

Legend

1 61 7

E Dwn R09

54

1 D FntWm R08

E

C Back NC

41

ELECTRIC #3

68 13

C FntWm R60

B FntWm C FntSp A FntCl R60 R33 R08

C FntCl R08

7

6

5

4

3

2

21 21

22 23

23 22

25 70

27 31

28 33

B FntCl R08

1 BEAM 1 29 32

VectorWorks 2009 Tutorial - Drafting the Light Plot

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