Emergency Preparedness Communication - 2017.pdf - Google Drive

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Emergency​ ​Communication​ ​and​ ​Preparedness​ ​Information At​ ​Sherwood​ ​School​ ​District,​ ​we​ ​know​ ​you​ ​entrust​ ​your​ ​children​ ​to​ ​us​ ​each​ ​day,​ ​and​ ​we​ ​do​ ​not​ ​take​ ​that responsibility​ ​lightly.​ ​ ​The​ ​District​ ​has​ ​worked​ ​diligently​ ​over​ ​the​ ​years​ ​to​ ​establish​ ​comprehensive​ ​safety​ ​protocols and​ ​emergency​ ​procedures​ ​in​ ​order​ ​to​ ​help​ ​keep​ ​our​ ​students​ ​and​ ​staff​ ​safe​ ​--​ ​on​ ​a​ ​daily​ ​basis,​ ​and​ ​in​ ​the​ ​unlikely event​ ​of​ ​a​ ​disaster.​ ​ ​Please​ ​take​ ​a​ ​moment​ ​to​ ​review​ ​this​ ​page​ ​carefully,​ ​as​ ​we​ ​have​ ​included​ ​a​ ​host​ ​of​ ​information important​ ​for​ ​our​ ​parents​ ​and​ ​community​ ​members​ ​to​ ​know.

HOW​ ​CAN​ ​I​ ​BE​ ​PREPARED? In​ ​the​ ​event​ ​of​ ​an​ ​emergency,​ ​the​ ​District​ ​will​ ​communicate​ ​with​ ​parents​ ​using​ ​one​ ​or​ ​more​ ​of​ ​the​ ​following methods: ● District-generated​ ​call/email​ ​system​​ ​–​ ​Your​ ​enrollment​ ​as​ ​a​ ​parent/guardian​ ​automatically​ ​updates this​ ​database​ ​with​ ​your​ ​contact​ ​information.​ ​ ​(This​ ​is​ ​the​ ​same​ ​system​ ​from​ ​which​ ​you​ ​receive absence​ ​notifications.) ● FlashAlert​​ ​–​ ​Free​ ​subscription​ ​service​ ​that​ ​alerts​ ​subscribers​ ​via​ ​cellular​ ​phone​ ​or​ ​app. ● District​ ​Home​ ​Page​​ ​–​ ​Inclement​ ​weather​ ​information​ ​and​ ​other​ ​urgent​ ​notifications​ ​will​ ​be​ ​listed​ ​on an​ ​emergency​ ​alert​ ​scroll​ ​on​ ​the​ ​District​ ​home​ ​page,​ ​www.sherwood.k12.or.us​. ● Social​ ​Media​​ ​–​ ​Sherwood​ ​School​ ​District​ ​can​ ​be​ ​found​ ​on​ ​Facebook​ ​and​ ​Twitter: o www.facebook.com/sherwoodschooldistrict o www.twitter.com/sherwoodsd Parents​ ​can​ ​be​ ​sure​ ​they​ ​are​ ​prepared​ ​to​ ​receive​ ​prompt​ ​communication​ ​from​ ​the​ ​District​ ​by​ ​doing​ ​two things: ● ●

Ensure​ ​that​ ​parent​ ​phone​ ​numbers,​ ​email​ ​addresses​ ​and​ ​emergency​ ​contacts​ ​are​ ​up​ ​to​ ​date​ ​with school​ ​office​ ​staff​ ​and​ ​in​ ​our​ ​student​ ​information​ ​system,​ ​Synergy.

Prepare​ ​to​ ​receive​ ​information​ ​directly​ ​from​ ​FlashAlert: ○ Sign​ ​up​ ​to​ ​receive​ ​free​ ​FlashAlert​ ​messages:​ h ​ ttps://www.flashalert.net/signup.html ○ Bookmark​ ​the​ ​FlashAlert​ ​newswire:​ ​http://flashalert.net/news.html?id=1101 ○ Download​ ​the​ ​FlashAle​rt​ ​Messenger​​ ​ap​p​ ​for​​ ​your​ ​smart​ ​phone. It​ ​is​ ​recommended​ ​that​ ​you​ ​download​ ​the​ ​FlashAlert​ ​Messenger​ ​app​ ​if​ ​you have​ ​a​ ​smartphone,​ ​which​ ​will​ ​ensure​ ​you​ ​receive​ ​full​ ​text​ ​of​ ​emergency notifications,​ ​as​ ​some​ ​cellular​ ​providers​ ​limit​ ​characters​ ​or​ ​may​ ​delay​ ​delivery of​ ​alerts​ ​due​ ​to​ ​service​ ​area​ ​limitations.

Remember​ ​that​ ​the​ ​District​ ​will​ ​only​ ​release​ ​students​ ​to​ ​a​ ​parent,​ ​guardian​ ​o​r​ ​an​ ​emergency​ ​contact​ ​listed​ ​in our​ ​student​ ​information​ ​system.​ ​ ​That​ ​adult​ ​will​ ​need​ ​to​ ​present​ ​photo​ ​ID​ ​in​ ​order​ ​to​ ​pick-up​ ​a​ ​student. DISTRICT​ ​CLOSURES Sherwood​ ​School​ ​District​ ​posts​ ​all​ ​school​ ​closure​ ​and​ ​delay​ ​information​ ​via​ ​FlashAlert​ ​Newswire.​ ​ ​To​ ​receive the​ ​most​ ​current​ ​information,​ ​visit​ ​the​ ​FlashAlert​ ​Newswire​ ​site​ ​and​ ​register​ ​to​ ​receive​ ​these​ ​alerts.​​ ​ ​The District​ ​also​ ​uses​ ​the​ ​above-listed​ ​methods​ ​to​ ​communicate​ ​closures​ ​or​ ​delays,​ ​including​ ​the​ ​home​ ​page​ ​for the​ ​Sherwood​ ​School​ ​District,​ ​social​ ​media,​ ​and​ ​direct​ ​email/calls. PARENT-STUDENT​ ​REUNIFICATION In​ ​the​ ​event​ ​that​ ​we​ ​need​ ​to​ ​evacuate​ ​a​ ​campus​ ​and​ ​reunite​ ​students​ ​with​ ​their​ ​parents​ ​at​ ​an​ ​alternate​ ​site, we​ ​will​ ​follow​ ​a​ ​specific​ ​parent-student​ ​reunification​ ​procedure.​ ​ ​Parents​ ​would​ ​be​ ​notified​ ​of​ ​the​ ​location and​ ​instructions​ ​for​ ​picking​ ​up​ ​their​ ​student​ ​via​ ​FlashAlert​ ​and/or​ ​our​ ​automated​ ​calling​ ​system. Revised:​ ​11/28/17

When​ ​a​ ​parent​ ​arrives​ ​at​ ​the​ ​reunification​ ​site,​ ​they​ ​will​ ​need​ ​to​ ​present​ ​photo​ ​identification​ ​in​ ​order​ ​to​ ​pick up​ ​their​ ​child.​ ​ ​Parents,​ ​guardians​ ​and​ ​those​ ​listed​ ​as​ ​emergency​ ​contacts​ ​in​ ​our​ ​student​ ​information​ ​system are​ ​the​ ​only​ ​adults​ ​who​ ​will​ ​be​ ​allowed​ ​to​ ​pick-up​ ​a​ ​student.​ ​ ​Our​ ​staff​ ​will​ ​remain​ ​with​ ​and​ ​care​ ​for​ ​all students​ ​until​ ​one​ ​of​ ​these​ ​authorized​ ​adults​ ​arrives​ ​to​ ​collect​ ​them. SAFE​ ​PLACE Many​ ​of​ ​our​ ​parents​ ​of​ ​secondary​ ​students​ ​also​ ​designate​ ​an​ ​alternate,​ ​personal,​ ​safe​ ​location​ ​with​ ​their child;​ ​this​ ​might​ ​be​ ​a​ ​neighbor’s​ ​home,​ ​the​ ​library,​ ​etc.,​ ​within​ ​a​ ​half-mile​ ​of​ ​the​ ​school,​ ​where​ ​their​ ​student would​ ​have​ ​access​ ​to​ ​a​ ​phone.​ ​ ​While​ ​we​ ​never​ ​anticipate​ ​students​ ​being​ ​separated​ ​from​ ​our​ ​staff​ ​in​ ​an emergency,​ ​we​ ​know​ ​that​ ​some​ ​families​ ​take​ ​comfort​ ​in​ ​having​ ​a​ ​second​ ​location​ ​identified​ ​in​ ​advance​ ​with their​ ​student. STANDARD​ ​RESPONSE​ ​PROTOCOL​ ​(SRP) Sherwood​ ​School​ ​District,​ ​in​ ​partnership​ ​with​ ​Sherwood​ ​Police,​ ​utilizes​ ​the​ ​Standard​ ​Response​ ​Protocol​ ​(SRP) for​ ​its​ ​emergency​ ​response​ ​procedure.​ ​ ​The​ ​Standard​ ​Response​ ​Protocol​ ​(SRP)​ ​has​ ​four​ ​actions​ ​that​ ​can​ ​be performed​ ​during​ ​weather,​ ​fire​ ​and​ ​other​ ​threats​ ​to​ ​student​ ​safety,​ ​and​ ​they​ ​are:​ ​lockout,​ ​lockdown, evacuate,​ ​or​ ​shelter.​ ​ ​The​ ​SRP​ ​vocabulary​ ​and​ ​visual​ ​icons​ ​can​ ​be​ ​quickly​ ​understood​ ​and​ ​recognized​ ​by students,​ ​staff,​ ​law​ ​enforcement,​ ​and​ ​parents.​ ​ ​The​ ​SRP​ ​informational​ ​flyer​​ ​can​ ​be​ ​found​ ​at​ ​your​ ​school​ ​office or​ ​on​ ​the​ ​District​ ​web​ ​site.​ ​ All​ ​students​ ​and​ ​staff​ ​in​ ​the​ ​Sherwood​ ​School​ ​District​ ​will​ ​be​ ​trained​ ​and​ ​will​ ​drill these​ ​actions​ ​over​ ​the​ ​course​ ​of​ ​the​ ​school​ ​year. Teaching​ ​students​ ​what​ ​to​ ​do​ ​in​ ​an​ ​emergency​ ​is​ ​an​ ​important​ ​step.​ ​Sherwood​ ​School​ ​District practices​ ​this​ ​step​ ​on​ ​a​ ​regular​ ​basis​ ​through​ ​fire,​ ​earthquake,​ ​and​ ​lock-down​ ​drills. FIRE​ ​DRILLS Our​ ​schools​ ​practice​ ​evacuating​ ​the​ ​building​ ​on​ ​a​ ​monthly​ ​basis.​ ​ ​In​ ​the​ ​event​ ​of​ ​a​ ​real​ ​fire​ ​at​ ​one​ ​of​ ​our campuses,​ ​students​ ​would​ ​be​ ​relocated​ ​to​ ​an​ ​alternate​ ​site​ ​and​ ​we​ ​would​ ​reunite​ ​parents​ ​and​ ​children through​ ​the​ ​parent-student​ ​reunification​ ​process. EARTHQUAKE​ ​DRILLS The​ ​District​ ​will​ ​conduct​ ​one​ ​district-wide​ ​drill​ ​each​ ​year,​ ​and​ ​schools​ ​will​ ​conduct​ ​additional,​ ​site-specific drills​ ​on​ ​a​ ​regular​ ​basis.​ ​ ​ ​In​ ​the​ ​event​ ​of​ ​a​ ​real​ ​earthquake,​ ​we​ ​would​ ​reunite​ ​parents​ ​and​ ​children​ ​through the​ ​parent-student​ ​reunification​ ​process.​ ​ ​Our​ ​schools​ ​are​ ​equipped​ ​with​ ​supplies​ ​to​ ​care​ ​for​ ​students​ ​for​ ​an extended​ ​period​ ​of​ ​time,​ ​should​ ​that​ ​be​ ​necessary. LOCK-DOWN​ ​DRILLS Lock-down​ ​(formerly​ ​referred​ ​to​ ​as​ ​“lock-in”)​​ ​is​ ​the​ ​response​ ​protocol​ ​where​ ​all​ ​students​ ​and​ ​staff​ ​are instructed​ ​to​ ​be​ ​locked​ ​down,​ ​secured​ ​within​ ​individual​ ​classrooms/offices,​ ​and​ ​there​ ​is​ ​to​ ​be​ ​no​ ​movement throughout​ ​the​ ​building.​ ​ ​The​ ​District​ ​will​ ​conduc​t​ ​two​ ​d​istrict-wide​ ​drills​ ​each​ ​year,​ ​and​ ​schools​ ​will​ ​conduct additional,​ ​site-specific​ ​drills​ ​on​ ​a​ ​regular​ ​basis.​ ​ ​During​ ​a​ l​ ock-down​ ​drill,​ ​no​ ​one​ ​is​ ​allowed​ ​to​ ​enter​ ​or​ ​exit the​ ​campus​ ​until​ ​the​ ​drill​ ​has​ ​been​ ​completed.​ ​ ​In​ ​the​ ​event​ ​of​ ​a​ ​real​ ​lock-down​ ​emergency,​ ​parents​ ​would receive​ ​updates​ ​and​ ​instructions​ ​for​ ​reuniting​ ​with​ ​their​ ​students​ ​via​ ​FlashAlert​ ​and/or​ ​our​ ​automated​ ​calling system. Our​ ​goal​ ​is​ ​to​ ​be​ ​trained​ ​and​ ​equipped​ ​to​ ​handle​ ​any​ ​situation.​ ​ ​We​ ​hope​ ​this​ ​information​ ​is​ ​reassuring​ ​to​ ​our families,​ ​who​ ​can​ ​be​ ​confident​ ​that​ ​we​ ​are​ ​doing​ ​everything​ ​we​ ​can​ ​to​ ​protect​ ​each​ ​and​ ​every​ ​child​ ​in​ ​our​ ​care.

Revised:​ ​11/28/17