Understand and be able to discuss the nature of the preservation problem and
the current efforts and ... An analysis (in an B-page paper) of Nicholson Baker's.
University at Albany, State University of New York College of Cornputing and Information Department of Information Studies
Preservation Management in Archives and Libraries I IST 6S+
3 Credits
Spring 2oL2
Philip B. Eppard Office: Draper to6 144z-51191 Home: 272-7L43 E-Mail:
[email protected]
Prerequisites:
None
Course Description: An introductory survey of preservation management in libraries and archives, covering such topics as the historical evolution of the preservation dilemma, programs for academic and public libraries, collections maintenance ani environmental controls, commercial binding and rebinding, selecting for preservation and microfilming, security, archival preservation, paper conservation, disaster planning and recovery, and preservation of non-print materials (including electronic media).
Course Objectives: students to the nature of the preservation problem facing libraries and archives, to its underlying causes, and to the various attempts to deal with it.
r. To introduce
To introduce students to the principles of managing a preservation program in a library or archives.
z.
3. To introduce students to the issues surrounding preservation reformatting and the selection of materials for preservation.
4. To demonstrate how security consciousness and disaster preparedness are essential elements in a preservation program.
Student Exit Competencies: Students completing this course should
r. Understand and be able to discuss the nature of the preservation problem the current efforts and resources available to deal with it'
and
z. Understand the fundamental a preservation
steps involved in implementing and administering
program.
Be able to evaluate the preservation and conservation needs of libraries and archival repositories and suggest viable solutions to the problems observed.
3.
This course addresses five of the objectives the department has identified for students in the M.S. in Information Science program:
1. z. 3. g. 10.
Demonstrate a sense of professional identity by applying the concepts and principles of the information sciences and related disciplines. Know the history and evolving roles of the information professional in the changing global society. Create, select, acquire, organize, manage, preserve, retrieve, evaluate, and disseminate information using relevant theories and practices.
Understand, implement, and use appropriate technologies in the delivery of information content and services. Apply management principles to the creation, administration, and promotion of information organizations and systems.
Course Requirernents:
r.
Required readings.
z. Nicholson Baker paper. An analysis (in an B-page paper) of Nicholson Baker's Double Fold andthe debate over the preservation of original artifacts. Due March 5.
3. Digital Preservation paper. A paper of B-ro pages analyzing some aspect of the broad area of digital preservation. Further details will be given in class. Due April 23. 4. Term paper. An analysis of the preservation and conservation needs of a library or an archival repository. Further details will be given in class. Due May 7.
Evaluation of Student Perforrnance will be based on:
r.
Nicholson Baker paper
z5%o
z. Digital preservation paper z5%o 3. Termpaper 50%
Teaching Methodologies
:
t. Lectures 2.
Audio-visual presentations
3. Discussion of case problems
Statement on Academic Dishonesty: The Department of Information Studies takes academic dishonesty very seriously. Before taking classes within the Department of Information Studies, you should familiarize yourself with the department's "Penalties and Procedures for Violations of Academic Integrity," available online at < http / /www. albany. edu/informationstudies/ist-resources. php > Professors reserve the right to add to the department's policy as they see appropriate. :
Outline of Course Content and Required Readings: The university bookstore has copies of one of the required books for this class:
Nicholson Baker, Double FoId: Libraries and the Assault on Paper. NewYork: Random House,2oo1. The second book recommended for purchase can be purchased from the Society of Am erican Archivists at lt vl"w. archivists. org.
Mary Lynn Ritzenthaler, Preseruing Archiues and Manuscripfs. Chicago: Society of American Archivists, 2o1o. Other general readings are found in these basic texts: The basic readings for this course are a series of preservation leaflets prepared by the Northeast Document Conservation Center. They are available online from NEDCC at http://r,r,"vvw.nedcc.orgfresources/leaflets.list.php. These leaflets were included in the NEDCC publication Preseruation of Library & Archiual Materia.Is: A Manual, edited by Sherelyn Ogden. (3rd edition, 1999). This manual was formerly available online, but is no longer available directly online. In order to access its contents now, you need to go directly to the list of preservation leaflets, which are currently being updated according to the NEDCC website. Paul N. Banks and Roberta Pilette, eds. Preseruation: lssues and Planning. Chicago & London: American Library Association, 2ooo.
John N. DePew, A Library, Medio, and Archiuql Preseruation Handbook. Santa Barbara, etc.: ABC-Clio, r99t. Barbra Buckner Higginbotham and Judith W. Wild, The Preseru(rtion Program Blueprint Chicago : American Library Association, 2oo 1. These books and other books on the syllabus are on reserve in Dewey Library. Articles are available through the library's electronic reserves services. (The ERes password is: preservation.) Many readings are accessible directly on the Web
through the URLs provided in the syllabus. Students should familiarize themselves with the resources available through the CO O L web site (Conservation Online) at http // cool. conservation-us. org/ :
January z3 Introduction to the Course. Preservation of Library and Archival Materiais in Historical Perspective. Slotu Fires video.
January 3o Collections Maintenance. Factors Contributing to the Deterioration of Library and Archival Materials.
Ritzenthaler, Preseruing Archiues & Menuscripts, chapters 3-5. NEDCC Preservation Leaflets: Section z (The Environment), Leaflets 1, z, & 4; Section 3 (Emergency Management) , Leaflet r; Section 4 (Storage and Handling), Leaflets r-6. DePew, A
Library, Media, andArchiuo"I Preseruation Hsndbook, 3-BB.
Nyberg, Sandra. "Invasion of the Giant Mold Spore" (Updated 2oo4version) < http //palimpsest. stanford. edu/byauth/ nyber#spore.html > :
February 6 Elements of a Preservation Program. Preservation Surveys and Program Planning. Banks & Pilette, Preseru(rtion: Issues and Planning, r-27,
8z-96.
Ritzenthaler, Preseruing Archiues & Manuscripts, chapter z.
NEDCC Preservation Leaflets:_section r (Planning and Prioritizing), Leaflets 1-5.
Walker, Gay, Jane Greenfield, John Fox, and Jeffrey S. Simonoff. "The Yale Survey: A Large-Scale Study of Book Deterioration in the Yale University Library." CoIIege & Research Libraries 46(March t9B5): rL7-32. Dean, John F. "Managing Collection Information for Preservation Planning." Aduances in Preseruation andAccess z(r995): t93-2o9.
Teper, Thomas H., and Stephanie S. Atkins, "Building Preservation: The University of Illinois at Urbana-Champaign's Stacks Assessment." CoIIege & Research Libr aries 6 4(May z o o 3) : 2Lr- 27 . < http : // crl. acrl. org/ content/ 6a/ r > Brovm, Karen E. K. "Use of General Preservation Assessments: Outputs." Library Resources & Technical Seruices So(January zoo6): 58-72. archir, ala/mer
February 13 Preservation Reformatting: Photocopying, Microfilming, and Digitization. Banks & Pilette, Preseruetion; lssues and Plqnning,265-84,307-22.
Ritzenthaler, Preseruing Archiues & Manuscripts, chapter 9. NEDCC Preservation Leaflets: Section 6 (Reformatting), Leaflets L,3-6.
Northeast Document Conservation Center. "Imaging."
Harvard University Library. "Principles for Reformatting Library and Archival Collections." idelineslref' Smith, Abby. Why Digitize?Washington, D.C.: Council on Library and Information Resources, 1999. Available as pub8o at: < http //wwr.,r'.clir.org/pubs/reports/reports.html > :
"Recognizing Digitization as a Preservation Reformatting Method." (Washington: Association of Research Libraries, zoo4)
html> Marcum, Deanna B. "Digitizing for Access cnd Preservation: Strategies of the Library of Congress. Firsf Mondoy rz(July zoo7) vierv/t bin/oisli : / lfirstmonda
z+lt8o6
Dig ital Pr e seru ation M anag ement : Implementing Short-term Str ate g ie s for Long-term Problems. (Online tutorial from Cornell University Library, 2oo3)
rnell.edu/iris Conway, Paul. "Preservation in the Age of Google: Digitization, Digital Preservaion, and Dilemmas." Library Quarterly, Bo(January zoro): 6t-79.
February zo Selection for Preservation.
Preseruation
:
Issues and Planning, 206-24.
Atkinson, Ross W. "selection for Preservation: A Materialistic Approach." Library Re s our c e s end Technical S eruices 3 o (October- December t g B 6) : 34r- 53. Child, Margaret S. "Further Thoughts on'selection for Preservation: A Materialistic Approach."' Library Resources and Technical Seruices 3o(October-December 1986) : 354-62. Ogden, Barclay W. "Preservation Selection and Treatment Options." In Association of Research Librarie s, Minutes of the l11th Meeting, October 27-22, t987, 3842. Washington, D.C.: Association of Research Libraries, r9BB. Hazen, Dan, Jeffrey Horrell, and Jan Merrill-Oldham. Selecting Research Collectionsfor Digitization. Washington, D.C.: Council on Library and Information Resources, 1998. Available as pub74 at:
Berger, Sherri. "The Evolving Ethics of Preservation: Redefining Practices and Responsibilities in the 21st Century." Serials Librarian 57,no. r(zoo9): 57-68.
February z7 Preservation of Archival Materials: Paper and Electronic. Ritzenthaler, Preseruing Archiues & Manuscripts, chapters 1, 6-8. O'Toole, James M. "On the Idea of Permanence." American Archiuist sz(Winter rgBg): 10-25. Conway, Paul. "Archival Preservation Practice in a Nationwide Context." American Archiuist S3(Spring r99o) : 20 4-22.
Garlick, Karen. "Planning an Effective Holdings Maintenance Program." American Ar chiuist Sg(Spring 199 o): zS6- 6 4. Besser, Howard. "Digital Longevity," in Handbookfor Digital Projects: A Manag ement Tool for Preseru ation and Access. Andover, Mass. : Northeast
Document Conservation Center, 2ooo. Chapter IX. < http / /w"ww. nedcc. org/ resources/ digitalhandbook/ dman. pdf> :
InteTPARES Project Preservation Task Force, "How to Preserve Authentic Electronic Records." The Long-term Preseruation of Authentic Electronic Records: Findings of the InteTPARES Proiect, Appendix 6. < http : //i,r,"vr"w. interpares.org/book/index. cfm >
Kenneth Thibodeau. "The Electronic Records Archives Program at the National Archives and Records Administration." First Monday rz(Jluly zooT)
http://firstmondar-.org/htbin/cgir,r.rap/bin/ojs/index.php/fm/article/r'ien
/rq
zz/r9p4 March 5 Preserving the Artifact: The Great Debate over Prese*ing Original Materials.
Modern Language Association of America. "statement on the Significance of Primary Records." Adopted May 19, 1995. < http : //cool.consen'ation-us.org/byorg/mla/mlaprim.html > Baker, Nicholson . Double FoId: Libraries and the Assault on Paper. New York: Random House.2oo1. Association of Research Libraries. "Q and A in Response to Nicholson Baker's Double FoId." A.shtml> Association of Research Libraries. "Nicholson Baker: Reviews and Responses." http : / /u,r'r'vr,'. arl. org/ preseny' pres reso urces/ Nicol as B ake r. shtml O'Toole, James M. "Do Not Fold, Spindle, or Mutilate: Double Fold and the Assault on Librari es." American Ar chiursf 64(Fall/Winter zo o 1) : 3 85 -93 Tanselle, G. Thomas. "The Librarians' Double-Cross." Raritan: A Quarterly Reuiew zr(Spring 2oo2): 245-63.
Hand: Report of the Task Force on the Artifact in Library D.C.: Council on Library and Information Resources, Washington, Collections. 2oo1. Available as pubro3 at: http / /wlru'. clir. org/ pubs/reports/reports.html >
The Euidence in
:
Westney, Lynn C. "Intrinsic Value and the Permanent Record: The Preservation Conundrum." OCLC Systems & Seruices 23, no. t (zoo7): 5-L2.
March 12 - No Class March
19
Visit to the Preservation Office of the University at Albany Libraries. Staff and User Education. Karen E. Brown (Preservation Librarian, University at Albany Libraries) Banks & Pilette, Preseruation: Issues end Planning,225-47.
Higginbotham and Wild, The Pr es eru ation Pro
gr
am Blueprint, 3r- 59, 6Z -Z g
Intner, Sheila S. "Preseryation Training for Library LJsers." Technicalities r4(September 1994) : 7 -ro. "Training Staff for Preservation." Technicelities r4(July 7994): 4-7. Page, Julie A. and George J. Soete. "Preservation Orientation for Library Staff." CoIIege & Research Libraries Nerus ss(June t994):3S8-6o.
March z6 Disaster Planning and Recovery. Banks & Pilette, Preseruation: Issues (tnd Planning,159-65. NEDCC Preservation Leaflets: Section 3 (Emergency Management), Leaflets DePew, A
2-ro.
Library, Media, and Archiual Preseruation Handbook pp. 253-3oo.
Fithian, Gail. "The Aftermath of the Flood at the Boston Public Library: Lessons Learned." Proceedings of the BthAnnual Federsl Depository Library Conference April T2 - 75,1999. http://rq,nv.fdlp.gov/horne/repository/cat vieu'/rzz-outreach/92-eventsltotdeposilor]'-1ibrary-council-dlc-meetings/zB8-rqgg-meeting-proceedings/zBgsprin g-dlc-meeting-bethesda-md?start = z5 Fortson, Judith. Disaster Planning and Recouery: A Hotu-To-Do-It Manualfor Librerians and Archiufsfs. New York: Neal-Schuman Publishers, rgg2. (Browse)
Wellheiser, Johanna and Jude Scott. An Ounce of Preuention: Integrated Disester Planning for Archiues, Libraries, and Record Centres. Lanham, Md. and Toronto: Scarecrow Press and Canadian Archives Foundation, zooz. (Browse)
April z Paper Conservation in Libraries and Archives. Maria S. Holden (Chiefl Archival Services, NewYork State Archives)
Ritzenthaler, Preseruing Archiues & Manuscripts, chapter ro. Banks & Pilette, Preseruation: Issues and Planning, z85-3o6. NEDCC Preservation Leaflets: Section 7 (Conservation Procedures), Leaflets DePew, A
2-8.
Library, Media, andArchiual Preseruation Handbook, 157-76.
Katherine Swift Kelly, "lB5B Lantts of lotua: A Treatment Narrative." Archiual ProductsNeurs 16, no. z (zoro): r-5. http : / /w"ww. archival. com/newsletters/index. shtml "From Bach to Baseball Cards: Preserving the Nation's Heritage at the Library of Congress."
