ESS Leave Request configuration Steps - Soni Consulting

ESS: Leave Request Config Steps by Harshal Soni www.SAPHCMOnline.com ESS components in Time Management: Leave Request Application Leave Request application on ESS can be used to record Attendances and Absence by the employees and the data is transferred to the appropriate infotypes. Follow these steps to get the basic Leave Request application up and running. Additional fine tuning may be required per business requirements. IMG  Personnel Management  Employee Self-Service  Service-Specific Settings  Working Time  Leave Request  Processing Processes Create Rule Groups Rule Groups are required so that we can classify how the processing should be handled for various components on ESS. We define rule groups for the following applications on ESS/MSS:      

Leave Request Team Calendar in Leave Request and Manager Self-Service Attendance Overview Time Accounts Clock-In/Out Corrections Approval of Working Times in CATS under MSS

This is how the Rule Group is created: 1. Choose Create Rule Group 2. Define the various rule groups that you require and give them easily identifiable names.

ESS: Leave Request Config Steps by Harshal Soni www.SAPHCMOnline.com 3. Choose Adjust WEBMO Feature. Assign the Rule Group based on your organization’s requirements. WEBMO will default the rule Group as per the selection Criteria.

Define Processing Processes for Each Rule Group

In this config step, we determine what are the fields we would like to see in the Leave Request: In Units for Partial-day Absences, we have following options:  

Clock times: The absences are displayed in the table alongside the related clock times. Hours: The absences are displayed in the table header.

ESS: Leave Request Config Steps by Harshal Soni www.SAPHCMOnline.com 

Hours and clock times: Absences recorded only with durations are displayed in the table header. Absences recorded with clock times are listed in the table.

Specify Processing Processes for Types of Leave Define Absences/Processing Processes In this step we define processing for individual Absence/Attendances.

Configuration of individual Absences in Leave Request:

ESS: Leave Request Config Steps by Harshal Soni www.SAPHCMOnline.com

ESS: Leave Request Config Steps by Harshal Soni www.SAPHCMOnline.com

This Config step will configure how individual Absence record is to be displayed. We can setup the following:  Setup duration of recording a retroactive record  Setup if an Absence/attendance can be recorded on the current day  Setup for future dated records  Assigning a workflow for New request, updates to existing record of cancellations  Setup to display the Line Manager to whom the Leave request will be forwarded  Setup of approvals options

Configure Output of Messages

This Config step gives us ability to change the standard SAP messages. Also we can suppress any message if required.

ESS: Leave Request Config Steps by Harshal Soni www.SAPHCMOnline.com IMG  Personnel Management  Employee Self-Service  Service-Specific Settings  Working Time  Leave Request  Layout of the Web Application Specify How Leave Is Displayed and Default Values

In this Config step we can setup default values when the Leave Request application is initially opened.

Define Field Selection In this IMG activity, you specify which additional fields are displayed and can be processed in the Web application. The fields are then available to both enterers and approvers of leave requests. Steps to assign Custom field to the standard screen: 1. 2. 3. 4. 5. 6.

Choose the Define Field Selection activity. Choose New Entries. Create a field selection and choose ENTER. Select the field selection, and double-click Field Customizing in the dialog structure. Choose Select Fields. Select the fields you want to display. Field help is available for the fields in the list. You can toggle in the list between the technical field name and the field label. 7. Choose Continue. 8. Decide whether each field is a required entry field. 9. If required, enter a different field label of up to 25 characters. If you do not enter your own field label, the system uses the medium-length Data Dictionary label with a maximum of 20 characters. 10. Choose Assign Field Selection to Types of Leave. 11. Assign the field selections to the relevant absence types. * Field Selections are required when we want to add additional fields to any Absence of Attendance type.

ESS: Leave Request Config Steps by Harshal Soni www.SAPHCMOnline.com

Specify Display of Absence Quotas

We can display Quotas on the Leave Request screen so that the employee can verify their quotas before requesting any absences that deduct quotas. Specify Display of Attendance Quotas

We can display Quotas on the Leave Request screen so that the employee can verify their quotas before requesting any attendance that deduct quotas.

ESS: Leave Request Config Steps by Harshal Soni www.SAPHCMOnline.com Here is a sample screen of Leave Request Application on ESS: