A MasterLibrary Construction and Facilities Software product ... While ML Schedules⢠Software provides flexible custom
ML Schedules™ K12 Facility Request Software
Facility Use Request Approval Workflow Example While ML Schedules™ Software provides flexible customization of the Facility Use Request approval process based on district need, here is one typical approval workflow example that includes an Athletic Director.
Facility Use Requester
(internal district or external community) 1. Initiator completes and submits a Facility Request form which can only be used for available spaces. 2. An email confirms that the request has been received and is pending approval. 3. An email confirms that the request has been approved. 4. An email with invoice (if applicable) is received.
Building Administrator 1. Building Principal or Secretary receives email notification for approval. 2. Verifies group information and insurance files.
Athletic Director Are athletic spaces being requested?
Receives email notification for any athletic facility-related request that needs approval.
YES
NO
Facilities Department 1. Receives email notification for request approval. 2. Adds other staff (e.g., custodians, AV tech) to notify, if needed, on final request approval. 3. Final approval of request unless district has assigned that role to the Business Office.
Other Staff to Notify
Business Office By default, the Business Office: 1. Receives email notification of approved requests. 2. Reviews and make appropriate changes to billing fees. Invoices are sent to requester and Business Office based on selected option: invoice upon approval or after event has occurred. Optional: The Business Office is designated as final request approver (vs. Facilities Dept.)
Custodians, AV support and other staff receive an email that a request has been approved and their presence is needed at the event.
Learn more at our website To schedule a demo of ML Schedules™ Software customized around your district’s needs, please call Aaron Barley at 585-270-6676, x112 or email him at
[email protected]. MLSchedules.com 585.270.6676 Rochester, NY ©2017, MasterLibrary LLC. All rights reserved. If you need to print this document, please recycle the hard copy when done. Thanks!
A MasterLibrary Construction and Facilities Software product Construction an
