Getting Started Class

Getting Started with

Microsoft Dynamics NAV 2013 Thank you for your purchase of this Training Class. Please use it as a “warm-up” before you have a consultant come to your office for LIVE training.

Topics We’ll Cover: Master File Setup Daily Workflow Monthly Activities

Objectives: This material is designed to guide you through the day to day use of Dynamics NAV 2013. You will begin with some video lectures of the business models of companies that might use this software. Then we will learn the common “Daily Workflow” in NAV 2013: Sales Quotes, Sales Orders, Purchase Orders, Receiving, Shipping and Invoicing. Once you have mastered the basics, it will be time to move to the Monthly Activities: Entering Cash Receipts, Vendor Invoices, Printing Checks, Processing Bank Reconciliations, and verifying balances in General Ledger. This study guide and the accompanying CD Movies are designed to introduce you the basics of Dynamics NAV 2013. This is a full 2 to 3 day class; so don’t rush, and take your phone off the hook so you can concentrate. (9 Hours, 7 min, 26 sec) (Double this for “Your Turn”) This class represents about $1,500 per person of classroom style training or $2,500 for one-onone training; AND with the added benefit that you can replay it over and over, and for any amount of employees. It is the best value for training on the market today.

Publisher:

Instructor:

Cost Control Software, Inc. 15443 Oak Road Carmel, IN 46033 USA (317) 846-6025 www.costcontrolsoftware.com Note: Your comments and feedback are appreciated Copyright  2012 Cost Control Software, Inc.

Rick Baxter

Table of Contents 1. Dynamics NAV Introductions 1.1

How to Use this “Study Guide” – Watch Me First .………............... 6

1.2

Login Exercise – How to Login ……………………………….............. 7

1.3

What Does “Role Tailored” mean? …………………………........... 13

2. Inserting Master Records 2.1

Adding New Customers …………………………………………….... 21

2.2

Adding New Vendors ……………………………………………..….. 21

2.3

Adding New Resource ……………………………………………..… 22

2.4

Adding New Items …………………………………………………..… 22

3. Daily Workflow 3.1

Sales Quotes to Sales Orders ……………………………………..…. 23

3.2

Procurement ………………………………………………………..….. 24 A. Manual Procurement B. Automatic Procurement

3.3

Receiving ……………………………………………………………..… 25

3.4

Shipping ……………………………………………………………….... 26

3.5

Invoicing Procedure…………………………………………………... 27

3.6

PO Close Out …………………………………………………………... 28

3.7

Cash Receipts ……………………………………………………….…. 29

3.8

Selling Services ……………………………………………………….... 30

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4. Monthly Activities 4.1

Vendor Management …………………………………..…………… 31 A. Vendor List B. Vendor Card C. Purchase Invoices D. Charge Items E. Print AP Checks F. Vendor Reporting

4.2

Customer Management…………………………………….………. 33 A. Customer List & Card B. Print a Customer Statement C. Customer Reporting

4.3

Resource Management ………………………………………….… 34 A. Resource List & Card B. Resources for Billing C. Resources Groups

4.4

Inventory Management …………………………………………….. 35 A. Item Card B. Requisition Worksheet C. Item Tracking: Setup D. Item Tracking: Workflow E. Item Tracing F. Unit of Measure G. Item Journal H. Physical Inventory Journal I. Location Codes J. Stock Keeping Units

4.5

Financial Management ……………………………………………... 37 A. Chart of Accounts B. COA Totaling C. Trial Balance D. Account Schedules & Column Layouts E. Print Reports with Account Schedules F. Payment Tolerance G. General Journal H. Bank Reconciliation I. Adjust Cost / Post Cost to GL J. Posting Groups K. Sales Tax Setup L. How to Process Sales Tax M. Accounting Periods N. Terminology Review

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5. Administration 5.1

Application Setup, By Tasks………………………………………..... 43 A. Company Information B. Module Setup C. Report Selections

5.2

Application Setup, By Lists…...……………………………………..... 43 A. No. Series B. Post Codes, Territories & Countries C. User Setup D. Accounting Periods E. Payment Terms F. Generic Charts G. Profiles & User Personalization

5.3

IT Administration, By Lists…...……………………………………….... 44 A. Printer Selection

6. Additional Topics 6.1

Additional Topics ……………………………………………………... 45 A. Statistics B. Line Comments C. Copy Documents D. Links E. Notes & Notifications F. Help Files G. Sales History & Purchase History H. Pictures I. My Customers J. Closing Comments

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7. Bonus Learning Opportunities: (Information Only, No Videos) 7.1

Exercises: Search, Find, and View Info………...…………………... 47

7.2

Pop Quiz…………………………………………………………………. 50

7.3

NAV – Final Exam………………………………………………………. 51

7.4

What to do Next……………………………………………………..… 52 A. B. C. D.

7.5

What to do when you get home? What files to build first? Navision Basic Workflow Navision Financials’ Table Layouts

Dynamics NAV’s Basic Elements……………………………………. 56 A. Where does the Data get entered? B. Where is the Data stored? C. How does Data move from entry point to history?

7.6

Posting Groups Introduction…………………………………………. 61 A. B. C. D. E.

Specific Posting Groups Inventory Posting Groups Vendor Posting Groups Product Posting Groups - Resources Product Posting Groups - Items

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