Google Drive Essential Training.pdf - Google Drive

Google Drive Essential Training

Mr. KHEAM Hong Copyright © 2013 Royal University of Phnom Penh (RUPP)

Objectives • Google Drive incorporates the document creation features of Google Docs with a cloud computing solution that keeps your content updated and synchronized across the web, your computer, and your mobile device. • In this course, I will teach the essentials for creating, formatting, sharing, and editing Google documents, spreadsheets, presentations, and forms. • The course also introduces the new Google Drive homepage, the Google Drive sync folder, and file management on the online web drive. 2

Contents • • • • • • • • •

Introduction Getting Started with Google Drive Working with Files on Google Drive Organizing and Searching Google Drive Working with Google Documents Working with Presentations Working with Spreadsheets Working with Forms Conclusion 3

Introduction • Google drive has one slogan “Work together better” • Google Drive gives you access to your work from anywhere, across your Mac, PC, mobile devices and on the web. • Simply download Drive on your Mac or PC to sync files from your computer to the cloud. • Update a file on one device and changes are automatically saved to Drive and your other device, so you have the most up-to-date version of your files wherever you need them. 4

Introduction (Cont.) • Share files or whole folders with individuals, your entire team or even customers and partners.

• In the Docs, Sheets and Slides editors multiple people can work on the same document at the same time. 5

Introduction (Cont.)

http://www.google.com/enterprise/apps/business/products.html#drive 6

Introduction (Cont.) • Google Drive Vs. Docs?  Google Drive is the new home for Google Docs  Your files are now stored in Google Drive, and you can access them anytime at drive.google.com.  Just like before, you can upload, edit, share, and create files online. But with Google Drive, you can access your files wherever you are, from any device.  And you can work with even more file types by installing Google Drive apps. 7

Introduction (Cont.) • What's the same? • If you've used Google Docs, some things in Google Drive will be familiar.  Create Google Docs by clicking the red Create button.  Share with exactly who you want — without email attachments.  Search or sort your list of files, folders, and Google Docs.  Preview files and Google Docs. 8

Introduction (Cont.) • What's changed?  Collections are now called folders.  More things have been added to the Settings menu, including upload settings.  The left navigation has new views: o My Drive o Shared with me o Activity

 The Home view is gone. Instead, use My Drive to organize all of your files, folders, and Google Docs.

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Getting Started with Google Drive • To access all of your files, folders, and Google Docs, you have three options:  Sign into Google Drive on the web at drive.google.com.  Open the Google Drive folder on your computer (created when you install Google Drive for your Mac or PC).  Go to the Google Drive mobile app on your Android or iOS device. 10

Getting Started with Google Drive (Cont.) • Method 1 – Using Google Drive on the web Step 1: Open a web browser and type drive.google.com

Step 2: Type your Email and Password, Click Sign in

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Getting Started with Google Drive (Cont.) Step 3: You can work with your Google Drive

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Getting Started with Google Drive (Cont.) • Method 2 – Install Google Drive for your Mac or PC Step 1: Open a web browser and type drive.google.com

Step 2: Type your Email and Password, Click Sign in

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Step 3: Click Download Google Drive for PC

Step 4: Click Accept and Install, then follow the instructions!

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Step 5: Open Google Drive from your computer, fill your Email and Password and then click Sign in

Step 6: Press Next

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Step 7: Click Star sync to synchronize your files from cloud (Google server) to your computer

Step 8: Open Window Explorer from your computer, then you can see Google Drive

Note: You can copy your documents to or from your Google Drive as you did it in Window Explorer.

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Getting Started with Google Drive (Cont.) • Method 3 – Install Google Drive on your Mobiles For iPhone and iPad users go to App Store, search

for Google Drive Note: Google Drive is a free product for everyone, but you must have an apple account 17

• Try It Out!  Create an Google account, if not exist  Use your Google account to apply all three methods

Method 1

Method 3

Method 2

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Working with Files on Google Drive • How to upload files to Google Drive Step 1: Sign In with your Google account

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Step 2: Click on the red sign in the left

Step 3: Choose Files…

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Step 4: Select your file that you want to upload

Step 5: Waiting until you file has been uploaded

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Working with Files on Google Drive (Cont.) • How to upload folder to Google Drive Step 1: You have to install Chrome into your computer

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Step 2: Click Accept and Install

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Step 3: Open your Chrome web browser and sign in to your Google Drive again

Step 4: Choose Folder…

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Step 5: Select your folder that you want to upload

Step 6: Wait for uploading…

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Working with Files on Google Drive (Cont.) • How to delete file(s) from Google Drive Step 1: Sign in to your Google Drive and Right Click on

file that you want to delete, then click Remove

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Step 2: You can also remove more than one file by selecting them, then click on Remove

Step 3: Click on Trash to see you file(s) deleted

All files in trash, can be restored to the old place 27

Step 4: If you want to make sure your file(s) was removed from the cloud (server), you must click Empty trash

Step 5: Click Empty Trash to confirm 28

Organizing and Searching Google Drive • Create a new folder in Google Drive Step 1: Sign in to your Google Drive and click Create

Step 2: Choose Folder

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Step 3: Enter your folder name and click Create

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Organizing and Searching Google Drive (Cont.) • Move file(s) to your folder Step 1: Select your file(s) and then click Move to

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Step 2: Select your folder and click Move

2 files moved

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Organizing and Searching Google Drive (Cont.) • Using filters and searching Step 1: Sign in to your Google Drive and click More

Step 2: Click Owner,type,more 33

Step 3: Click Created with…

Step 4: You can filter with many types of Google Docs, for example Google Docs 34

Step 5: You can use multiple filters, by clicking Advanced search options, for example Not owned by me

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Step 6: You can try another filter, by clicking Advanced search options, for example owned by me

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• Anyway, you can search by typing what ever you want, then click search

Results are not exactly what you want 37

• You can search by specified word, for example “Magazine”

Results are shown exactly what you want

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• Try It Out!  Upload one file (any type) from your computer to your Google Drive  Upload one folder, which has some files from your computer to your Google Drive  Move existing file(s) to your new folder in your Google Drive  Search one of your files that you have done above in your Google Drive  Remove file which has been found from your Google Drive (make sure, your file not exist in the cloud anymore!) 39

Working with Google Documents • Create a new Google Docs Step 1: Sign in to your Google Drive and click Create

Step 2: Choose Document

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Step 2: You can work as you did in Microsoft Word Put your document name here

You can type any things here !!!

Note: Unless you don’t do anything, your document not be save in your Google Drive! 41

• More details, watch video clips: Creating Document Touring the interface Formatting Text Images, Headers, and Breaks Working with tables Using styles Reference, Margins, and Spelling

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Working with Presentations • Create a new Google Presentation Step 1: Sign in to your Google Drive and click Create

Step 2: Choose Presentation

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Step 3: You can choose a theme that you like, then click OK

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Step 3: You can work as you did in Microsoft PowerPoint Put your presentation name here

Note: If you don’t do anything, your presentation not be save in your Google Drive!

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• More details, watch video clips: Creating Presentation Navigating Interface Inserting Slides Formatting Text Changing Backgrounds Adding Images Starting the Presentation Publishing Exporting

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Working with Spreadsheets • Create a new Google Spreadsheet Step 1: Sign in to your Google Drive and click Create

Step 2: Choose Spreadsheet

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Step 2: You can work as you did in Microsoft Excel

Put your spreadsheet name here

Note: Unless you don’t do anything, your spreadsheet not be save in your Google Drive! 48

• More details, watch video clips: Creating Spreadsheet Navigating Interface Formatting Cells Working Rows and Columns Working Formulas Working Charts

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Working with Forms • Create a new Google Form Step 1: Sign in to your Google Drive and click Create

Step 2: Choose Form

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Step 3: Put your form or survey name and click OK

Step 4: Start your questionnaire and click Done 51

• More details, watch video clips: Introduction to Form Creating Forms Sending Forms Analyzing the results Making Edits

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Conclusion • Google is very useful for everyone • You can work as you did in Microsoft Office • You can share your works quickly to everyone that you want from any devices • All your documents are stored in Google Drive are safe as you put your money in a bank • I recommend you to learn more about Google Drive by going to Google blog: http://googledrive.blogspot.com 53

THANKS!

Questions?

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