Google Drive for Microsoft Office1 - Google Docs

ACC Learning Technologies Team

http://www.abernet.org/learntechteam

@acclearntech

Google Drive for Microsoft Office1 If you use Microsoft® Office programs such as Word®, Excel®, and PowerPoint®, you can save your files directly to Google Drive, open them from Drive, or share them, all from within your Office programs. The Drive plug-in for Microsoft Office supports Word, Excel, and PowerPoint (2007, 2010, 2013, and 2016 versions), and Office 365 if you've downloaded and installed Microsoft Office on your computer as part of your Office 365 subscription. This plugin is installed on your Window computer and is available to use now as part of Microsoft Office. To use the plugin you will need your Google Apps for Education login ([email protected]) and your password for this login.

Where to find the plugin? Office ribbon The plug-in adds the Google Drive menu to the Office menu bar, and O pen, Save, and Share options to the Office ribbon.

Office File menu. The plug-in also adds a Google Drive submenu to the Office File menu. ●

(Office 2007/2010) Click File (Office 2010) or Office button (Office 2007) > Google Drive, to access the same Drive options that are available in the Office ribbon.

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(Office 2013/2016) Click File, then an option (for example Open or Save), to view the Google Drive submenu.

Authenticate with Google Drive The first time you access the plugin to Save or Open a document you will have to authenticate and agree to trust the Google Drive for Office Plugin. 1. Enter your Google Apps for Education email address when requested in the popup window that appears and click Next. Enter your password on the next screen and click Sign in.

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Some details replicated from https://support.google.com/drive/answer/6167634

Google Apps Help Sheet is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.

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2. Google Apps will ask if you want to grant permission to the Google Drive plug-in so that it can know who you are an manage your files. You must click Allow to proceed.

Once you have clicked allow, the plugin will be able to access your Google Drive and the documents you have within it.

To Open A File From Google Drive 1. Click the Google Drive menu, then Open in the Office ribbon. Or click the File menu (Office 2010, 2013, 2016) or Office button (Office 2007), then choose Google Drive > Open from Google Drive.


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2. In the Open from Google Drive dialog box, select the file to open. 3. The dialog box shows Office files and any native Google files (Docs, Sheets, and Slides files) stored in Drive. If you select a Google file, it opens in the appropriate editor in a separate browser window. 4. Click a file to select it, then click Select to open the file for editing in your Office program.

Save a file to Drive You can use Save to Drive in the Ribbon or on the File menu to save an Office file to Drive. Or, use Save As to make a copy of the file with a new name. 1. Do one of the following: Click the Google Drive menu, then Save to Drive in the Office ribbon. Click the File menu (Office 2010, 2013, 2016) or Office button to Google Drive > Save to Google Drive.

(Office 2007), then Google Drive > Save

2. The saved file is uploaded to Drive. 3. (Optional) If you're saving a new file (not previously saved either locally or to Drive), name the file and select the folder on Drive where you want to save it. 4. Click OK. If you open a file from Drive, you can also save it back to Drive using the Save button in the Office action bar, or the File > Save menu, just as you would save a local file. If you open a file from Drive, then want to save it locally to your computer, click File > Save as.

Save a copy of a file 1. Do one of the following: Click the Google Drive menu, then Save As in the Office ribbon. Click the File menu (Office 2010, 2013, 2016) or Office button > Save As > Save As.

(Office 2007), then Google Drive

2. Name the file and select the folder on Drive where you want to save it. 3. The prefix "Copy of" is added to the current file name by default when you choose Save As. 4. Click OK.


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Share a file 1. 2. 3. 4.

Open a file from Google Drive. Click the Google Drive menu. In the Drive options on the Office ribbon, click Share. Enter the names or email addresses of the people or Google Groups you want to share the file with, and choose the type of access you want to grant. For more information on access options see How to share. 5. Click Done. Users will receive an email letting them know you’ve shared the file or folder with them.

Rename or move a file on Drive You can rename Office files stored on Drive from within your Office program, or move them to another folder on Drive. When you first save an Office file to Drive, you can choose the folder to place it in. You can use the Move option later if you want to change folders. To rename a file: 1. 2. 3. 4. 5.

In an Office program, open a file from Drive . Click the Google Drive menu. In the Drive options on the Office ribbon, click Rename. Enter a new name for the file. Click OK.

To move an Office file stored on Drive: 1. 2. 3. 4. 5. 6.

In an Office program, open a file from Drive . Click the Google Drive menu. In the Drive options on the Office ribbon, click Move. The Folders dialog box shows all your available folders on Drive. Click another folder to select it. Click Select.

Moving a file into a shared folder shares it with everyone who is sharing the folder.


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