How to complete a receipt backup form [PDF 16.88KB]
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How to complete a receipt backup form Used to receipt cash, cheques and credit card payments This is not an official VAT receipt
This document provides examples for both invoiced and GL receipt backup forms Example 1 = Invoiced Income Example 2 = GL Direct Income
Example 1: Completing the form for sales invoice receipts (invoiced income) A. Actual date UoS received the funds B. Invoice number payment relates to C. Customer Account Number the payment relates to D. Amounts passed to Cashiers in relevant box/s N.B: Deductions: No deductions can be made from cash collected prior to banking.
Receipt Backup Document for Invoiced Income Please ensure you take a copy for your records Bring/Send to: Cashiers Office Room 236, Sussex House
Delivered / Sent by:
………….…………............…. (signature)
Name in Block Caps: ………………………..……… Actual Date Payment Received
Invoice Number
A
B
Customer A/c No.
C
Date:………………………..
Cash £
Cheques/ Bacs £
Credit cards £
D
D
D
50.00
30.00
(Fisher Scientific)
5/7/09
SI/12345
FI0005
_
(Mr J Smith)
12/7/09
SI/23263
120.00
125648
etc Cashiers Office: Received by (unchecked) : …………………..… (signature) Print Name: ……………… Date:.…………………. ____________________________________________________________________
Example 2: Completing the form for GL direct income receipts (processed straight to general ledger) A. Actual date UoS received the funds B. Full details of what the payment relates to C. Amounts passed to Cashiers in relevant box/s D. GL codes (Unit, Expense, Activity) where the monies will be coded to
N.B: Deductions: No deductions can be made from cash collected prior to banking.
Receipt Backup Document for General Ledger Direct Income Please ensure you take a copy for your records Bring/Send to: Cashiers Office Room 236, Sussex House
Delivered / Sent by:
………….…………............…. (signature)
Name in Block Caps: ………………………..……… Actual Date Payment Received
Details
A
Cash
Date:……………………….. Cards
£
Cheques/ Bacs £
B
C
C
C
1/7/09
Sport Centre monthly membership for K Jones
35.00
_
_
8/7/09
Sport Centre Hire Costs 1/6/09 Alumni Dept
Unit
Exp
Activity
D
D
D
QA00
0123
QB00
0123
£
120.00
_ P10000
etc Cashiers Office: Received by (unchecked) : …………………..… (signature)
