How to integrate Excel spreadsheet into MS Outlook calendar program

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How to integrate Excel spreadsheet into MS Outlook calendar program 1. Create the Excel table (Excel 2007) using Outlook field names to name an Excel table columns header: Subject Start Date Start Time End Date End Time Categories Description Location Priority etc.

Save it, for example, on your desktop.

2. Select the Excel table range (the collection all rows and columns in the table), and give it a name (e.g. Data) in the Name Box just above the top of column A, then hit ENTER key on the keyboard.

3. Re-save (e.g. on the Desktop) the spreadsheet in the Excel 97-2003 format, clicking the Office button and selecting the Save as: and Excel 97-2003 Workbook option form the context menu. We have to save it in this format because Outlook accepts Excel 97-2003 program only. Then CLOSE your Excel file.

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4. Open your Outlook program, click File on the Menu bar and select the Import and Export… option

5. On the pop-up window, select Import from another program or file…Click the Next button

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6. Then select the Microsoft Excel 97-2003 option and click Next

7. On the next screen, locate your Excel 2003 file by clicking the Browse button, leave Allow duplicates… checked and click Next

4 8. In the Select destination folder: field, select the Calendar under your Mailbox name and click Next

9. On the next screen, put check into the box next to the Excel name range (in our case “Data”) and click the Map Custom fields… button

You will see that your Excel column header already mapped in the right MS Outlook Calendar field.

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10. Click OK and then click the Finish button. The Excel range will be transferred to the Outlook calendar.

11. Click the Outlook Calendar tab in the left column. Click the Month tab at the top. You will find all your scheduled events in the monthly Calendar.