job descriptions: fxb china - FXB USA

JOB DESCRIPTIONS: FXB CHINA The following are job descriptions for FXB China.

Health Counselor Job Purpose •

Health care and psychosocial support

Qualifications •

A degree from nursing school-certified health training

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Basic training specific to HIV/AIDS intervention and treatment o Sensitivity to the issues of stigma and discrimination o Respect for absolute confidentiality of all families and children o Professional demeanor – ability to coordinate and seek services from professional health providers in the community o Communication skills – excellent communication skills to inform families of their needs and recommended treatment o Respectful attitude for children and families o Belief in participatory empowering services for children and families o Understanding of child developmental ages and the proper and respectful manner of treating children at each developmental age for their wellbeing and psycho-social health

Example Job Descriptions

Duties • Visit all families regularly to counsel them and monitor their progress regarding health, hygiene and nutrition •

Assist with access to: o mother to child transmission prevention programs o HIV/AIDS prevention programs o HIV/AIDS treatment programs for family members o nutrition, when needed

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Involve affected children in activities to promote health education

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Prepare monthly, quarterly and annual work plans

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Communicate needs and solutions with community resource social workers

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Provide group activities for mutual support

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Provide financial reports as required

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Prepare monthly, quarterly and annual progress reports

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Perform any other duties as assigned by supervisor


Social Worker Job Purpose •

Education, permanency and psychosocial support

Qualifications •

A degree/certification in a helping profession. Social work, certified teacher, nursing (with an emphasis on counseling), or other professional degree

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Basic training specific to HIV/AIDS intervention and treatment

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Sensitivity to the issues of stigma and discrimination

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Respect for absolute confidentiality of all families and children

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Professional demeanor – ability to coordinate and seek services from professional health providers in the community

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Communication skills – excellent communication skills to inform families of their needs and treatment recommended

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Respectful attitude for children and families

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Belief in participatory empowerment services for children and families

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Understanding of child developmental ages and the proper and respectful manner of treating children at each developmental age for their well being and psychosocial health

Duties • Visit all families regularly to counsel them and monitor their progress regarding education and psychosocial support


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Assess and monitor child’s safety and family stability as outlined in project procedures and goals. Assist families as necessary.

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Assist with access to o free primary education o high school education o vocational training

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Provide age appropriate activities to assist each child’s understanding of their past, current life and future opportunities

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Involve affected children in the design and implementation of social activities to enhance confidence and build self-esteem

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Communicate needs and solutions with community resource social workers

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Perform any other duties assigned to you by the County Supervisor, Community Resource Social Worker, Women’s Federation Facilitator or FXB staff.


Supervisor Job purpose • Monitor team effectiveness •

Team support

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Team supervision (Health councilor, Social Worker, Driver)

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Income generating activities

Qualifications • Previous experience in supervising multiple staff. •

A degree in a helping profession. Social work, certified teacher, nursing (with an emphasis on counseling), or other professional degree

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Basic training specific to HIV/AIDS intervention and treatment

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Sensitivity to the issues of stigma and discrimination

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Respect for absolute confidentiality of all families and children

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Professional demeanor – ability to coordinate and seek services in the community at the county level.

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Respectful attitude towards children and families

Duties • Support the team regarding the needs of children and families in their area •

Assist team in providing access to health, education and psychosocial services.

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Monitor the outcomes and effectiveness of the team’s work

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Develop and coordinate income generating activities


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Visit all families regularly to counsel them and monitor their progress

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Support team’s logistics when it comes to activities such as training and information sharing

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Communicate with team about needs and solutions

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Perform any other duties assigned by the Community Resource Social Worker, Women’s Federation Facilitator or FXB staff.


Community Resource Specialist Job purpose • Facilitate access to community resources to meet the needs of children and families • Project support in all areas Qualifications • A college /university degree in a helping profession. Social work, certified teacher, nursing (with an emphasis on counseling), or other professional degree •

Extensive training specific to HIV/AIDS intervention and treatment

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Sensitivity to the issues of stigma and discrimination o Respect for absolute confidentiality of all families and children

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Professional demeanor – ability to coordinate and seek services from professional health providers in the community, at the county, prefecture and province level.

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Excellent communication and organizational skills

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Respectful attitude towards children and families

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Belief in participatory empowerment services for children and families

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Understanding of child developmental ages and the proper and respectful manner of treating children at each developmental age for their well being and psycho-social health

Duties • Supervision of Team Supervisor •

Communicate with team supervisor about needs, solutions and outcomes


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Support supervisor in the process of income generating activities

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Assist the project in providing access to health, education and permanency services

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Perform any other duties assigned to you by the Women’s Federation Facilitator or FXB staff

JOB DESCRIPTIONS: FXB RWANDA The following are job descriptions for FXB Rwanda. Please note that there are more staff roles than mentioned in the FXBVillage Toolkit, as the organization in Rwanda is large and needs more extensive supervision and coordination. Social Worker Responsible for: • • • • • • • • •

Explaining program objectives and strategies for implementation with participants and the community Selecting participants in accordance with required criteria and on the basis of lists drawn up by the local authorities Preparing weekly, monthly, quarterly and annual plans, in consultation with the Project Manager and colleagues Ensuring that the supporting documentation for expenses incurred in the FXBVillages are well maintained and submitted to units Participating in the sourcing of materials to be distributed to participants Preparing funding requests with the FXBVillage nurse and the unit manager Assisting in the development of participants in the use of AGR Monitoring and supporting recipients at home, in groups and in the workplace Ensuring that children have all the necessary tuition fees and monitoring their work


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• Establishing relationships with local authorities, community leaders and organizations engaged in assistance to participants Creating and supporting groups of participants Training participants in microfinance and cooperative management Using equipment and money made available for the program appropriately Prepare weekly, monthly and quarterly town Track projects and participate in project evaluations Any other duties as assigned

Nurse Counselor Responsible for: • • • • •

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Educating the community and target group in program activities Preparing the weekly, monthly, and quarterly business plan Preparing funding requests for funds in conjunction with the social worker and the unit head Educating and training participants on hygiene, nutrition, immunization, prevention of AIDS, family planning, and practices related to good health Following the participants at home, in groups and helping them overcome their daily problems through counseling and appropriate medical assistance Working with the various health facilities in place to ensure that participants have access to regular care Establishing relationships with local authorities, community leaders and organizations to facilitate assistance for participants Using equipment and money made available for the program appropriately Preparing weekly, monthly and quarterly reports Tracking projects and participating in the evaluation of projects Any other duties as assigned


Child’s Rights Officer (CRO) Responsible for: • • • • • • • •

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Educating the community and participants to the promotion of child rights Preparing the weekly, monthly and quarterly business plan with unit heads Organizing and conducting training related to child rights Advising and assisting participants to regain their rights Advocating for disabled children Making training materials and documentation on the Rights of the Child available Preparing and supervising activities related World AIDS Orphan Day Prepare monthly and quarterly reports of weekly activities and provide with actions relevant institutions with recommendations to ensure adherence to the Rights of the Child Any other duties as assigned

Logistician Responsible for: • • • • • • • • • • • •

Drive the field staff and other destinations assigned him by his chief Ensure that the vehicle's load is always in good mechanical and technical conditions. Report to the Head of Unit any defects on the vehicle and make sure it is well maintained Observe daily traffic rules on the roads of the country Maintain the logbook and documents required Greet and direct participants in the various services Ensure logistics village Maintain records of stock of the village Maintain order and discipline during distributions and group meetings Protect staff and working with him on field Collect relevant information to ensure successful delivery Perform any other duty assigned to him by his immediate leaders

Accountant Responsible for: •

Maintaining the program books


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Ensuring that all documents are correct, recorded and classified Establishing expenditure statements by item and by village and account reconciliation according to income and expenditure Purchasing and reimbursements Maintaining checkbooks, receipts and other banking documents Preparing tenders and ensuring procurement Preparing monthly bank reconciliation statements Preparing the transfer of funds to units Maintaining FXB account transactions Preparing pay slips and paying staff salaries Paying taxes and contributions due to the Government on time Preparing the monthly return of VAT paid and requesting a refund from tax authorities Paying forum contributions, paying the rent for the organization and other bills (water, electricity, telephone) Maintaining the general inventory of FXB equipment Any other duties as assigned

Program Director Responsible for: • • • • • • • • • • • • • • •

Implementing FXB programs and proposing adjustments in the light of changing circumstances and the interests of the beneficiaries Ensuring the establishment of an adequate internal controls system Establishing written policies and procedures governing the organization and ensure compliance Defining roles and responsibilities of staff FXB in-country communications and marketing Budget preparation and annual action plan program proposals Supervising and advising staff and evaluating all program activities Developing and submitting donor funding proposals Overseeing the management of FXB resources Participating in research funding of projects, locally and internationally Ensuring consistency and accuracy of narrative and financial reports to be submitted to HQ, government bodies and donors Ensuring compliance schedules narrative and financial reports as specified in grant agreements Ensuring that all reports are stored electronically and printed Ensuring the proper management of bank accounts, closing and opening accounts Representing FXB with the public administration, embassies, UN agencies, forums, seminars and meetings


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Recruiting staff, hiring interns and volunteers Regularly assessing personnel and taking appropriate action Leading and participating actively in the development of new projects Tracking projects and organizing the evaluation of projects Any other duties as assigned

Program Manager Responsible for: • • • • • • • • • • • • •

Assisting the Country Director in program implementation and management Setting up the reporting system and ensuring it works Preparing reports for the Directorate, HQ and donors Representing the National Director in technical meetings, seminars and forums Assisting the Country Director in research funds, both locally and internationally Supervising, guiding and evaluating the work of the teams in the field Planning and organizing training of field staff Providing analytical and technical support to staff Overseeing monitoring and evaluation of programs Ensuring the proper use of project resources Participating in the development of new projects Tracking projects and participating in the evaluation of projects Any other duties as assigned

Finance Manager Responsible for: • • • • • • • • •

Overseeing the management of budgets and ensuring the accuracy of funding requests Ensuring that documents are properly recorded and classified Running financial reports and ensure their transmission Preparing and overseeing financial audits Enforcing procurement policies Preparing quarterly budget reports highlighting the differences between the budget and expenditures Supervising the work of the chief financial officer and administrative assistant and unit leaders in the field of finances Checking the bank reconciliation statements Ensuring the implementation of financial management rules


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Preparing quarterly and annual financial report for the Directorate, HQ and donors Checking supporting documents to ensure they are in compliance with donor requirements and written policies and procedures FXB Checking payslips and staff account remittances Ensuring that government fees, taxes and fees are paid on time Checking the monthly VAT returns and claims paid to the tax authorities Preparing grant applications to be submitted to USAID and quarterly reports Any other duties as assigned

Unit Manager The unit manager is responsible for: • • • • • • • • • • • • • • • • • • • • •

Ensuring the daily management of the project within its jurisdiction Participating in the development of action plans by submitting activity projections to the organization Approving funding requests submitted to the organization Preparing funding requests for the various FXBVillages with the teams Ensuring that expense reports for submission to the organization are correct and supported by adequate documentation Planning weekly village activities with teams Keeping check books and unit receipts Monitoring and evaluating the work of unit staff Supervising the work of unit interns and volunteers Ensuring the proper use of the heritage project Ensuring that the VAT paid at the unit level is correct for proper reimbursement Paying rent and utilities for unit office Ensuring that the unit follows the correct administrative and accounting procedures Check logbooks and staff timesheets Maintain inventory of equipment for the unit Write reports for FXB management and authorities within its jurisdiction Represent FXB with local government, community and at meetings, seminars and forums in the spring Ensure the proper management of bank accounts for the unit Participate in the development of new projects Track projects and participate in the evaluation of projects Any other duties as assigned


Administrative Assistant Responsible for: • • • • • • • • • • •

Ensure the maintenance of the office and its equipment Receive and respond to phone calls Receive, sort and deliver the mail Receive and file the ground reports Assist in the development of narrative Greet visitors Arrange appointments Caring for hotel bookings and travel tickets Caring for visas and ministerial records Manage petty cash management Perform any other duty assigned to him by his superiors

Security Guard Responsible for: • • • •

Ensure the safety of the office and vehicles parked at the office Ensuring cleanliness of the office and vehicles Receive and direct visitors Perform any other duties assigned to him by his supervisor

Janitorial Staff Responsible for: • • • •

Ensuring cleanliness of the office and equipment Moving from time to time at the post office to collect mail Shopping the office and hold a small kitchen Perform any other duties assigned to him by his supervisor


Monitoring and Project Officer and Technical Team Lead Responsible for: •

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Assist the programs Director to develop systematic and realistic monitoring plans that capture quantitative and qualitative data to report on project performance indicators; Coordinate the implementation of baseline surveys, follow on monitoring and evaluation exercises for various initiatives of the program orient programming, monitoring and evaluation methods and principles and report writing techniques and requirements for relevant donors to ensure compliance Participate actively in collecting data from the field for proposal writing Compile monitoring and evaluation reports from the units Represent FXB Rwanda in meetings organized by USAID and other partners; Coordinate compilation and dissemination of Annual and Quarterly Reports for the programs Facilitate documentation and reporting of assessments, program data, lessons learnt and best practices for internal and external sharing; Develop and maintain effective information database on projects, providing resource and necessary support for program inputs and outputs Act as a focal person for communication with donors and other stakeholders, coordinating information request and documentation of best practices for internal and external sharing


JOB DESCRIPTIONS - FXB COLOMBIA SOCIAL WORK PROFESSIONAL Comprehensive assistant to families in situations of poverty who are vulnerable and/or affected by HIV/AIDS. FAMILY/PATIENT ASSESSMENT Provide information about FXB Colombia’s mission and the services it provides Fill out the social entry document with the person or consulting family for the first time Listen to the basic needs of the family that they identify as priorities Ask for supporting documents for the information required for their entry as beneficiaries Expand the information about those affected by HIV and/or AIDS or with higher exposure to different risk factors Baseline survey DIAGNOSIS OF NEEDS Identify the problem, situation or reason for consult and priorities for care Expand the information on the sexual and reproductive health of those who identify this need in their reason for consult Give out, if it is the case, information about HIV testing and diagnosis Schedule an appointment for advice before voluntary HIV testing DEVELOPMENT OF THE INTERVENTION PLAN Share with the interdisciplinary team the entering families’ information or the participating families’ reason for consult Contribute to the construction of the plan for health risk, vulnerability reduction and access to comprehensive health services, education and human rights SOCIAL CONTRACT WITH THE BENEFICIARY FAMILY Determine the objectives for the sustainable development plan and improvement in quality of life in agreement with the family’s needs and resources identified by the interdisciplinary team Explain to the family their participation in FXB Colombia’s program to achieve improvement in the family’s quality of life, in particular for the children and adults living with HIV Ask about the family’s level of commitment ahead of the process Explain to the family their participation in the program, its objectives and the commitment required Sign the social contract


FOLLOW-UP AND FAMILY SUPPORT VISITS Every 15 days conduct a follow-up visit following the intervention plan and provide support to the beneficiary families Psychosocial assessment for the Beneficiary Families. INDENTIFICATION OF EMOTIONAL AND SOCIAL RESOURCES Revise the basic information in the clinical history of the patient and their family Identify the reason for consult or findings that merit a psychosocial intervention Identify the characteristics and the internal and family resources of the minors’ guardian (e.g., family relationships, family and social networks, access to information, access to services, rights empowerment) Establish an intervention plan to develop at the foundation or the need for reference to a care network Identify the needs in terms of access to comprehensive health services, education, etc., and provide orientation on support and care networks FOLLOW-UP AND CONTROL VISITS Make house visits periodically to the families receiving psychosocial assistance Conduct follow-up on the necessary steps to access comprehensive services for the entities involved and the family Register any observed changes and/or those reported by the family members Initiate income generating activities ASSESSMENT Notify the beneficiaries assessed by the interdisciplinary team of the options to participate in the training programs and programs for the development of income generating activities SOCIOECONOMIC DIAGNOSIS Evaluate the socioeconomic parameters of the FXB beneficiaries and the opportunities to generate business ideas Revise the records from follow-up and support to the family and their coherence with the parameters of care for minors as recommended by FXB PLAN DESIGN Verify the family resources and the potential and willingness of the family to commit to the changes required from the implementation plan to improve quality of life and develop income generating activities Example Job Descriptions

Sign the social agreement that represents the family’s commitment to sustainable development TECHNICAL TRAINING Coordinate, with technical support from SENA (National Learning Services) and the advice of FXB Colombia, the training for the development of business ideas and a family-life project that improves living conditions for the family and benefits the children and adolescents that depend on these Accompany and conduct in-home follow-ups periodically on the development of the training, the income generating activities (projects) and fulfillment of the social agreement Establish the necessary contacts to create networks of institutional support for viable economic support for the income generating activities developed by the beneficiaries and presented as projects Administrative Responsibilities Attend and participate actively in the planning meetings, case studies, primary groups for process improvement and other activities called by the directors Develop the monthly report for the area of work Register in the system the information of patients, families and the processes in which they participate Participate in the planning, execution and follow-up for the training and prevention processes Guarantee the quality and effectiveness of the processes in which you participate, meeting the established indicators Participate and replicate the information from lessons learned to the working team, acquired in training processes or in event participation and meetings in which you assist as a representative of FXB Responsible for: Confidential information Management reports Compliance with the objectives of the area of work and the organization Office supplies Social History Software Money assigned for travel Confidential documents for FXB Colombia’s exclusive use


NURSING PROFESSIONAL Comprehensive assistant to families in situations of poverty who are vulnerable and/or affected by HIV/AIDS. PATIENT ASSESSMENT Provide information about FXB Colombia’s mission and the services it provides Construct the personal and family history to complement the social document Determine the comprehensive health status of each member of the family Expand the information about the person or people affected by HIV and/or AIDS or with higher exposure to different risk factors Register the information in the system Baseline survey DIAGNOSIS OF THE PATIENT Register the information in the system Identify the problem situation and reason for consult Expand the information on the sexual and reproductive health of those who identify this need in their reason for consult Give out information about HIV testing and diagnosis Indicate to the consultants the team’s assessment process and coordinate meetings Schedule an appointment for advice before voluntary HIV testing, if it is the case CLINICAL HISTORY DEVELOPMENT Personal history Physical exam Observation Revision of lab tests, epicrises and documents provided by the patient Register the information in the software DEVELOPMENT OF THE INTERVENTION PLAN Share with the interdisciplinary team the entering families’ information or the participating families’ reason for consult Contribute to the construction of the plan for health risk and vulnerability reduction, access to comprehensive health services, including general and sexual and reproductive health, available in the service network SOCIAL CONTRACT WITH THE BENEFICIARY FAMILY


Communicate the objectives of the health plan and improvement of household conditions in agreement with the health and hygiene needs identified by the family Explain to the family the commitment to the plan from the nursing area of work as part of FXB Colombia’s comprehensive assistance program to improve the family’s quality of life, in particular for the children and adults living with HIV FOLLOW-UP AND FAMILY SUPPORT VISITS Every 15 days conduct a follow-up and support visit to the beneficiary families to evaluate and recommend the improvement of hygiene and sanitation conditions Conduct follow-up on their adherence to the antiretroviral treatment and register the findings in the case of people with HIV and/or TBC infection Verify the commitment to follow-up meetings Administrative Responsibilities Attend and participate actively in the planning meetings, case studies, primary groups for process improvement and other activities called by the directors Develop the monthly report of the area of work Register in the system the information of patients, families and the processes in which they participate Participate in the planning, execution and follow-up for the training and prevention processes Guarantee the quality and effectiveness of the processes in which you participate, fulfilling the established indicators Participate and replicate the information from lessons learned to the working team, acquired in training processes or in event participation and meetings in which you assist as a representative of FXB Responsible for: Confidential information Management reports Compliance with the objectives of the area of work and the organization Office supplies Clinical History Software Money assigned for travel Confidential documents for FXB Colombia’s exclusive use Medical equipment used in the area of work
