Mapping to Unit BSBITU401A Design and develop complex ...

Mapping to Unit BSBITU401A Design and develop complex business documents This unit covers design and development of business documents using complex technical features of word processing software. The following table maps elements to the manual from Microstar Publishing titled BSBITU401A Design and develop complex text documents with Word 2007. The eCompanion is a digital resource, available free when purchasing the text, that addresses the elements to do with safe work practices, conservation, using online help, disk and file management. Manual content is designed to satisfy each element’s performance criteria in keeping with the associated range statement.

Element and Performance Criteria

Reference

1. Prepare to produce word processed documents 1.1

Use safe work practices to ensure ergonomic, work organisation, energy and resource conservation requirements are addressed

eCompanion

1.2

Identify document purpose, audience and presentation requirements, and clarify with relevant personal as required.

All chapters contribute

1.3

Identify organisational requirements for text-based business documents to ensure consistency of style and image

All chapters contribute

1.4

Evaluate complex technical functions of the software for their usefulness in fulfilling the requirements of the task.

All chapters contribute

2. Design complex documents 2.1

Design document structure and layout to suit purpose, audience and information requirements of the task.

Ch 2, 3, 4, 9, 13

2.2

Design document to enhance readability and appearance and to meet organisational and task requirements for style and layout.

All chapters contribute

2.3

Use complex software functions to enable efficient manipulation of information and other material and ensure consistency of design and layout.

All chapters contribute

2.4

Use manuals, user documentation and online help to overcome problems with document design and production.

All chapters and eCompanion

3. Add complex tables and other data 3.1

Insert a standard table into document, changing cells to meet information requirements

Ch 10 Tables

3.2

Format rows and columns as required

Ch 10 Tables

Element and Performance Criteria

Reference

3.3

Ch 5 Working with objects Ch 6 Import data

Insert images and other data, formatting as required

4. Produce documents 4.1

Use complex operations in the development of documents to achieve required results.

All chapters contribute

4.2

Preview, adjust and print documents in accordance with organisational and task requirements.

Ch 2, 3, 4, 6, 8, 10, 12

4.3

Name and store documents in accordance with organisational requirements and exit the application without information loss/damage.

Ch 1, 10, 14 eCompanion

4.4

Prepare documents within designated timelines and organisational requirements for speed and accuracy.

All chapters contribute

BSBITU401A Design and develop complex business documents Chapter 1 The Microsoft Word 2007 Workplace Locations of tools; Formatting, Page setup, Print, Default settings; Review document layout. Chapter 2 Styles and Text Flow Use Styles; Change Styles; Custom Style Sets; Edit a Custom Style; Set a Custom Style as the Default; Style Template; Print a Style Set. Chapter 3 Working with Long Documents The document map; Outline a document; Create a new document in Outline View; Promote and demote text; Assign an outline level to a paragraph; Print an outline; Outline numbering; Create a custom multilevel list. Chapter 4 Controlling Text Flow Set page breaks; View and delete page breaks; Margins; Control text flow: Keep with next, keep lines together, hyphenation, non-breaking space: Headers and footers: different odd and even, sections; Use section breaks; Print sections; Use column breaks; Print options. Chapter 5 Working with Objects Objects: arrange, stack, align, layer, crop: Callouts; WordArt; Images: insert, format; SmartArt; Layout; Display.

Chapter 6 Import Data Import a Word file; Link text; Hyperlinks; Copy data from Excel; Embed an Excel worksheet; Copy a chart from Excel; Add captions to charts; Import data from excel; Linking data; Work with Links; Enter table captions; Copy data from an access table; Reformatting; Find and replace text and special characters; Track changes; Comments, Print with comments, hidden text. Chapter 7 Master Documents Master document; Subdocument files; Work with subdocument files; Create a Table of Contents. Chapter 8 Fields and Templates Fields; Link and unlink; Update fields; Formats; Word templates; Fillin Fields; Insert Input Codes; View Field Codes; Insert Date and Time Fields; Hide Field Codes; Building blocks; Template; save, use and edit; Print Field Codes. Chapter 9 Use Reference Fields Format document to prepare for referencing; Table of contents; Quick Table of Contents; Create a Table of Contents; Update a Table of Contents; Index ; Concordance files; Cross –Referencing; to a heading, to a page number, updating; Work with Endnotes and Footnotes Chapter 10 Tables Review tables; Fills, shading; Borders, remove borders; Block center ; Text direction – vertical headings; Merge and split cells – braced column headings; Indentation in cells; Decimal alignment; Headings for multi-page tables; Row breaks across page breaks; Move rows and columns; Sort rows; Create a table from text; Convert table to text; Formula and functions in tables; Combine tables; Distribute columns and rows; Captions. Chapter 11 Online Forms Create a New Online Form; Text form fields; Check box fields; Drop down form fields; Protect the form; Use the form. Chapter 12 Mail Merge Data source; Word table, Excel list, Access table; Main Document; Merge; Print; Mailing Labels; Sort and filter data; Query; If..then..else; Word fields; Single labels; Envelopes Chapter 13 Automating Tasks with Macros Macros: record, run, assign to keyboard; Tips for recording macros; Standard Macros for Word Commands; Reset shortcut keys; Delete a Macro.