ACTIVE CITIZEN PROGRAMME (ACP) MEETING MINUTES Meeting Date: November 13, 2015 Meeting Location: Conference Room - Dean Office Faculty of Management and Administrative Science (FMAS) Approval Date: November 20, 2015 Approved By: Prof. Dr. Khalid M. Iraqi Focal Person (ACP) & Dean (FMAS) Recorded By: Syeda Hoor-Ul-Ain Coordinator (ACP)
Active Citizens Programme
Meeting Date: November 13, 2015
1 ATTENDANCE Meeting Participants from the University of Karachi
Sr. No.
Name
Title
Department
Faculty
Attended
1.
Dr. Khalid M. Iraqi
Professor & Focal Person
Public Admin.
MAS
Yes
2.
Dr. Imtiaz Ahmed
Asstt. Prof.
Education
Education
Yes
3.
Dr. Naila Siddiqui
Asstt. Prof.
Education
Education
Yes
4.
Dr. Nasiruddin
Asstt. Prof.
Isl. Studies
Isl. Studies
Yes
5.
Ms. Maria Khan
Asstt. Reg.
BASR
MAS
Yes
6.
Ms. Sadaf Mustafa
Asstt. Prof.
Commerce
MAS
Yes
7.
Dr. M. Akram Sharif
Visiting Fac.
FMAS
MAS
Yes
8.
Mr. Fakhre Alam
Asstt. Prof.
KUBS
MAS
Yes
9.
Ms. Saima Mallick
Asstt. Prof.
Public Admin.
MAS
Yes
10.
Syeda Hoor ul Ain
Visiting Fac.
Public Admin.
MAS
Yes
11.
Ms. Shamaila Burney
Visiting Fac.
Public Admin.
MAS
Yes
12.
Ms. Roohi Mumtaz
Visiting Fac.
Public Admin.
MAS
Yes
13.
Adil Shakeel
Instrument. Op.
Faculty of Sc.
Science
Yes
14.
Dr. Sadiq Ali Khan
Asstt. Prof.
UBIT
Science
Yes
15.
Mr. Amjad Ali
Lecturer
Int’l. Rel.
Social Sciences
Yes
16.
Syed Shameel A. Qadri
Lecturer
Pol. Sc.
Social Sciences
Yes
17.
Dr. Muhammad Ali
Lecturer
Pol. Sc.
Social Sciences
Yes
18.
Dr. Taj Muhammad
Lecturer
Isl. Studies
Isl. Studies
No
19.
Dr. Izhar Baig
Visiting Fac.
FMAS
MAS
No
20.
Mr. M. Yamman Khan
Teaching Asstt.
KUBS
MAS
No
21.
Ms. Tehmina Faisal
Lecturer
Public Admin.
MAS
No
22.
Ms. Shaista Hamid
Asstt. Prof.
Pharmaceutics
Pharmacy
No
23.
Mr. Salman Ahmed
Lecturer
Pharmacognosy
Pharmacy
No
24.
Dr. Saima Masoom Ali
Lecturer
Psychology
Social Sciences
No
Note: Mr. Salman Ahmed submitted an expression of regret mentioning that he may not be able to continue further. Meeting Participants from the British Council:
Sr. No.
Name
Attended
1.
Mr. Iftikhar Ahmed
Yes
2.
Ms. Kanwal Shah
Yes
University Partnership Project (UoK, HEC and British Council)
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Active Citizens Programme
Meeting Date: November 13, 2015
2 MEETING START Meeting Schedule Start: 11:00 AM Meeting Actual Start: 11:30 AM Meeting Chair: Prof. Dr. Khalid M. Iraqi (University Partnership - Focal Person) The meeting was called to order by Prof. Dr. Khalid M. Iraqi at 11:30 a.m. in the Conference Room of the Faculty of Management and Administrative Sciences. He welcomed the facilitators who participated in the ‘Active Citizens – Training for Facilitators Workshop’ in August, 2015. He briefed that the main purpose of the meeting was to;
Provide an overview of the programme Obtain feedback from the participants and Charting out a way forward for the programme implementation.
He noted that the British Council’s representatives – Ms. Kanwal Shah and Mr. Iftikhar Ahmed would join the meeting at 12:00 Noon to discuss the action plan of the program.
3 AGENDA Program Overview: o The focal person – Prof. Dr. Khalid M. Iraqi informed that the ‘Active Citizens Programme’ is the University Partnership Project between the University of Karachi and British Council in collaboration with Higher Education Commission, Pakistan. In this connection, he shared the following programme details with the facilitators. The Active Citizens Programme is a Certificate Course comprising of ‘Four Thematic Modules’. The programme is specifically designed for under graduate students. The programme is divided into two segments. Segment 1 comprises of 32 hours course work whereas the segment 2 covers 64 hours pragmatic implementation of Social Action Projects. The Certificate will be awarded to the students after the successful completion of 96 hours academic work. o Under this partnership the facilitators have to prepare, develop and guide students for submitting the ‘Social Action Projects’ after the completion of 32 hours course work, he further added.
Participants’ Feedback: o Dr. Iraqi invited suggestions and asked if any facilitator wished discussion before proceeding into the way forward discussion. o All facilitators contributed constructive ideas and unanimously agreed upon initiating the programme at the university level. The Approval Date: November 20, 2015
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Active Citizens Programme
Meeting Date: November 13, 2015
discussion was mainly focused on the strategies to be adopted for the programme launch. Brief highlights are as follows: Mr. Amjad Ali, Dr. Imtiaz Ahmed and Ms. Saima A. Mallick highlighted the importance of setting selection criteria for the students’ registration. Ms. Saima A. Mallick’s emphasis was on students’ intellect assessment and administrative registrations. She also suggested using a prototype project for cascading the requisite learning among the students. Dr. Nasimuddin supported the idea. Ms. Saima A. Mallick mentioned that some other teachers are showing their keen interest in the project. She raised a question if they can be trained to get engaged into the project. Dr. Iraqi accorded his consent. Ms. Shamaila Burney suggested that a ‘Student Registration Form’ should be developed to fulfill the record keeping requirements of the students’ registration. Syeda Hoor-Ul-Ain directed the facilitators’ attention towards the need of creating awareness of the programme among the students. She suggested that “One Message Dissemination Strategy” should be adopted across the university. All other facilitators welcomed the suggestion. Besides, she raised a question for setting the target audience of the programme to maintain the intellectual homogeneity among the learners’ slot. Hearing the comments, Dr. Iraqi directed all facilitators to set the students of BS Programme studying in their 2nd and 3rd Years as the target audience of the Active Citizens Programme. Dr. Nasimuddin, Mr. Amjad Ali, Dr. Imtiaz Ahmed, Dr. Naila and Mr. Adil Shakeel informed that they are already creating awareness among their students and many of them are taking interest as well. o Hearing everyone, the vote was called for initiating the program at the university level and approved unanimously.
Pilot Project: o British Council’s representatives – Mr. Iftikhar Ahmed and Ms. Kanwal Shah raised a requirement for initiating a ‘pilot project’ so that the students of the University of Karachi may be able to seize the opportunity to participate in the ‘National SAP Award Ceremony’ which will be convened in February 2016. o Dr. Iraqi then asked the facilitators if they can roll out the pilot project in November 2015. o Some of the facilitators submitted their affirmative responses to the question, however, Dr. Naila, Ms. Sadaf, Mr. Amjad Ali and Syeda Hoor-Ul-Ain showed serious concerns highlighting the fact that the semester is coming to an end and examinations are about to begin across the university. Furthermore, Syeda Hoor-Ul-Ain Approval Date: November 20, 2015
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Active Citizens Programme
Meeting Date: November 13, 2015
mentioned that the students cannot be disengaged from their degree programmes at this point in time. She recommended initiating the pilot project after the examination in December 2015. o Dr. Nasiuddin and Shamaila Burney raised a few concerns regarding the availability of the students in the winter vacations. o Hearing everyone, Dr. Iraqi directed all participants to pick two committed students from their respective departments in vote of confidence. He advised everyone to carry out a meticulous selection for the pilot project.
Web Portal Training for Facilitators o British Council’s representative – Ms. Kanwal Shah informed the participants that Syeda Hoor-Ul-Ain had attended Web Portal Orientation Session in October 2015. She emphasized that Syeda will facilitate the other participants in getting their students registered on the British Council’s Web Portal. o In the spirit of sharing knowledge, Syeda Hoor-Ul-Ain explained that she will conduct a training session for all the facilitators in January 2016.
4 DECISIONS MADE (THE WAY FORWARD) Hearing everyone, Dr. Iraqi announced the following decisions.
Decisions: Pilot Project o Decision 1: All facilitators are advised to nominate two students from their departments. The nominations should be e-mailed to Syeda Hoor-Ul-Ain at
[email protected] positively by November 30, 2015. o Decision 2: The non credit course shall commence in winter vacations. The pilot project will be rolled out as a five day workshop and the tentative dates are December 16-20, 2015. o Decision 3: The pilot project will satisfy the following requisite requirements of British Council’s Active Citizens Programme. Students should complete 32 hours non-credit course in class rooms. Students should be taken through the journey of all Thematic Modules. A ‘Social Action Project’ should purely be a creation of student’s mind. Teachers should not instill their ideas into students. o Decision 4: All facilitators will facilitate the group of 40 to 44 students in the pilot project. o Decision 5: Student Conceived and Student led Social Action Project Proposal submission on portal January 15, 2016.
Approval Date: November 20, 2015
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Active Citizens Programme
Meeting Date: November 13, 2015
Decisions: Web Portal Training For Facilitators o Web Portal Training will be facilitated by Syeda Hoor-Ul-Ain at the Computer Lab of the Department of Public Administration in January 2016.
Decisions: Main Project Launch Decisions
Actions
Deadline
Decision 1
One Message Dissemination Strategy: All facilitators collectively prepare a presentation creating awareness of the ‘Active Citizen Programme’.
January 31, 2016
Decision 2
Awareness Campaign with Synergistic effect
February 15, 2016
Decision 3
Student Registrations (2nd and 3rd Year Students of the BS programme)
February 29, 2016
Decision 4
Commencement and Completion of 32 hour non-credit course
March 10, 2016 – May 31, 2016
Decision 5
Proposal Submission on Portal: Student Conceived and Student led Social Action
August 31, 2016
Decision 6
64 hours Social Action Project benefiting student and community (with no financial seeding from the University Partners)
December 31, 2016
5 MEETING END Dr. Iraqi adjourned the meeting at 12: 45 PM.
Approval Date: November 20, 2015
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