27 Jul 2012 ... Microsoft Excel 2010 Certification Exam Tasks . .... will need to complete the
following tasks in order to pass the MS Word 2010 core certification.
MICROSOFT OFFICE SPECIALIST MS WORD & MS EXCEL 2010 BUZZETTO-MORE 2012
2012
THE UMES MICROSOFT IT ACADEMY AND CERTIFICATION TESTING CENTER IN PARTNERSHIP WITH THE MARYLAND STATE DEPARTMENT OF EDUCATION
MICROSOFT OFFICE SPECIALIST MS WORD & MS EXCEL 2010 TRAINING HANDBOOK MSDE BMF Program Affiliate 7/27/2012
Prepared with special consideration by Dr. Nicole A. Buzzetto-More Associate Professor of Management, University of Maryland Eastern Shore and Director MSDE BMF Program Affiliate. Copyright 2011©. All rights reserved. Users are forbidden to reproduce, republish, redistribute, or resell any materials from this document in either machine-readable form or any other form without permission.
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MICROSOFT OFFICE SPECIALIST MS WORD & MS EXCEL 2010
2012
Contents Contents ........................................................................................................................................... 1 About The MOS Tests ....................................................................................................................... 2 MOS Word Certification Exam Tasks ................................................................................................. 3 Tricky Questions?.............................................................................................................................. 5 Word 2010 Exam Tasks ..................................................................................................................... 7 Ms Excel 2010 Test Objectives ........................................................................................................ 12 Microsoft Excel 2010 Certification Exam Tasks ................................................................................ 14 Excel Quick Guide .......................................................................................................................... 15 Excel 2010 Quick Reference Card .................................................................................................... 19 Document Inspector ......................................................................................................................... 22 What's New In Excel 2010 ............................................................................................................... 23 Microsoft Office Backstage View .......................................................................................................... 23 Workbook Management Tools ............................................................................................................... 23 Sparklines ............................................................................................................................................... 23 Slicers ..................................................................................................................................................... 24 Paste Options .......................................................................................... Error! Bookmark not defined. Picture-Editing Tools.............................................................................................................................. 24 Accessibility Checker ............................................................................................................................. 25 MS Excel Glossary .......................................................................................................................... 26
Prepared with special consideration by Dr. Nicole A. Buzzetto-More Associate Professor of Management, University of Maryland Eastern Shore and Director MSDE BMF Program Affiliate. Copyright 2011©. All rights reserved. Users are forbidden to reproduce, republish, redistribute, or resell any materials from this document in either machine-readable form or any other form without permission.
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ABOUT THE MOS TESTS Most people greatly overestimate their technical skills. When it comes to the use of Microsoft Word and Excel, the average user is only proficient with less than 25% of the capabilities of the software. Two levels of certification tests are available for MS Word and Excel 2010. The core level test certifies that a user is proficient with 80% of the features at the functional level. The expert level test certifies that users are able to use the software at the administrative level to manage users, manipulate options, customize the environment, collaborate on group projects, and etcetera. By preparing for the MOS tests you will find that you will greatly increase your familiarity with the software. You will discover tools and features that you may not have previously known existed and which may be extraordinarily useful. You will also learn that the software is capable of more than you had expected, which may in turn increase your daily proficiency. By earning Microsoft Office Specialist certifications you will be receiving a globallyacknowledged and industry-recognized credential. Delivered by Certiport, this is the only credentialing program endorsed by the Microsoft Corporation. The questions are not worded to be tricky or misleading. For success a test taker just needs to be well versed in the software application, ready to be persistent and search for the correct answer, and pace their self. Here are some tips for taking the test:
Learn all of the tabs and associated groups Be familiar with the File Tab also known as Backstage View Learn Word/Excel Options If you are not sure about a question, select skip to move ahead. You will be able to return to the question at the end of the test. If you think that you have clicked too many places looking for the answer, you can reset the question and start again and you will not be penalized. Keep track of the time. You neither want to move too sluggishly nor at a hurried pace. Do not over think questions. As mentioned above, they are not worded to be misleading. Stick to the literal. Here is an example from the MS Word Test 2007 where a question asked test takers to change the initials of a user, you may be inclined to change the author’s information. This would be incorrect. The author information is part of a document’s properties and is specific to a single document. The user is set at the software level by visiting Word Options.
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MOS WORD CERTIFICATION EXAM TASKS Microsoft dictates to Certiport the tasks that should be included on the certification exams. As such, the same tasks tend to be found on almost all exams. Further, questions must be of similar difficulty. What this means is that every certification test is inherently the same as every other certification test whereas each test is comprised of the same tasks with variations in the wording of the question and the task specifics. Finally, if does not pass the test on their first attempt and elects to take the retest, the retest is essentially identical to the first attempt. Having seen well over a 100 certification exams, we have identified the skills that are included in the MOS Word certification exams. Multiple skills are often grouped together in a single question. Additionally, the wording of individual questions varies significantly.
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Change User Name Or Initial Add Formula To Table Background Color Change (e.g. Tan Darker 30%) New Style Based On Insert Multi Level List Hide/Show Deletions Insert Text Box Insert Smart Art Change Shape Of Smart Art Page Numbering Do Not Display Page Number Or Footer On First Page Insert Section Break Convert Text To Columns Add Word Art Change Word Art Shape Add Comment Add Text To Comment Inspect Document For Inspect Document And Remove Hidden Text Compress All Pictures Add A Picture Move Picture Before Group Objects Locate Bookmark Compare Documents Copy And Paste Without Formatting Change Font Theme Change Theme Create Custom Theme Mail Merge Merge Fields Insert table of contents, table of figures, endnote, caption, cross reference, table of authorities, bibliography, cross reference, mark index entry (reference tab) Line Numbers Page Borders Text wrapping Change or create styles BUZZETTO-MORE 2012 | 4 Use Style Inspector Insert/Use Quick Parts Insert Hyperlink, Bookmark, or cross reference
TRICKY QUESTIONS? There are always a few questions included on the certification exam that for some reason seem to confuse people. Most of these questions involve the use of Word Options. We have included several simple tasks below that seem to be problematic for many test takers with screen shots showing you where to find the correct response. Change user id
Display hidden text
Autosave in specific format
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Examine document for hidden text
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MS WORD 2010 EXAM TASKS While I cannot provide you with the questions, I can tell you that in some shape or another you will need to complete the following tasks in order to pass the MS Word 2010 core certification examination. Please, note that in a number of cases you are required to complete the same task on multiple occasions albeit in a different content. Formatting Split Document Display at a certain percent Apply a specific theme Apply a style or create a new style to a header, title, etc Format text as column by creating a custom column (you will know it is custom because they will give you specific widths and may ask you to add a line between) Add a page border Change border options Change Margins Add a watermark Format to prevent page breaks Format to keep lines together Adjust line spacing
Base new document on template Save as template Save as pdf or csv file type Document Management and Sharing Restrict file changes Save as template Create a new blog post based on current file Mark as final Set Autosave defaults
Proofing and Correction Display comments from a specific user Delete comments from only one user Edit a comment Insert a new comment or edit an existing comment Turn off the correct spelling as you type feature Make an autocorrect exception
View Tab
Page Layout Tab
Home Tab (first two are the same task go to the Paragraph group and expand the dialogue launcher go to line and page breaks and select keep lines together) File/Backstage View.
Review tab
File/Backstage View Tips: Autosave default is an option that can be adjusted you will likely be asked to change the autosave default location, do not just create a new file that is a blog post nor should you do a save as rather it is a save and send/publish task; however, it would not be published until you click publish from within the blog post which you will not want to do… Review tab
File/Backstage View
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Mail Merge Use Step by Step Mail Merge Wizard Add/Edit Address Block, Date Field, or other merge field Use external file to create recipient list Preview Letters Design Elements Define new bullet Apply text effect Modify text wrapping Move text into shape Move position of a picture Insert a table Insert a clip art Add a picture Insert textbox Rotate Clip Art Apply a specific artistic effect to an image Remove the background of an image Autocorrect image Adjust contrast of an image Referencing and Other Insert table of contents Insert Index Add hyperlink to location within document Add a hyperlink to a webpage
then a little button that says exceptions which is easy to miss Answers can be found in the Mailings Tab
Home Tab Tip: Go to bullets and scroll down and select define new bullet and text effect is a new option in the font group
Drag and drop unless it appears that the picture needs to be more specifically moved in relation to a margin.
Insert Tab.
Select the object and then use the On Demand picture tools tab that will appear
Reference Tab
Insert Tab
On demand tab
Convert table to text View side by side
View tab.
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Word 2010 Training
Keyboard Shortcuts
Word Quick Reference Card Word 2010
Open a Document + Create New + Save a Document + Print a Document +
Close a Document + Help
General
http://www.mousetraining.co.uk/training-manuals/Word_2010_QRG.pdf
Screen Fundamentals The File tab, located in the upper left-hand corner of the program window, replaces the Office button found in the 2007 version of Microsoft Word. The File Tab gives access to backstage view which contains basic file management commands, including New, Open, Save, Print, Close. And Options.
Editing Cut + Copy + Paste + Undo + Redo or Repeat +
Formatting Bold + Italics + Underline + Align Left + Center + Align Right + Justify +
Navigation and Layout Up One Screen Down One Screen Beginning of Line End of Line Beginning of + End of Document +
Text Selection
Backstage To Create a New Document: Click the File Tab, select New, select a Blank document and click Create, or press + . To Open a Document: Click the File Tab and select Open, or press + . To Save a Document: Click the Save button on the Quick Access Toolbar, or press + . or Go to the File Tab and click Save. To Save a Document with a Different Name: Click the File Tab, select Save As, and enter a new name for the document. To Preview a Document: Click the File Tab, Click on Print the Print Preview Window will be on the right. To Print a Document: Click the File Tab and select Print, and click Print or press +
. To Undo: Click the Undo button on the Quick Access Toolbar or press + To Close a Document: Click the Close button in the top right hand corner or press + . To Get Help: Press to open the Help window. Or click the question mark in the top right hand corner Type your question and press . To Exit Word: Click the File Tab and click Exit.
Bold + Italics + Underline + Align Left + Center + Align Right + Justify +
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Formatting To Cut or Copy Text: Select the text you want to cut or copy and click the Cut or Copy button in the Clipboard group on the Home tab. To Paste Text: Place the insertion point where you want to paste and click the Paste button in the Clipboard group on the Home tab. To Format Selected Text: Use the commands in the Font group on the Home tab, or click the Dialog Box Launcher in the Font group to open the Font dialog box. To Copy Formatting with the Format Painter: Select the text with the formatting you want to copy and click the Format Painter button in the Clipboard group on the Home tab. Then, select the text you want to apply the copied formatting to. To Change Paragraph Alignment: Select the paragraph(s) and click the appropriate alignment button (Align Left, Center, Align Right,or Justify) in the Paragraph group on the Home tab. To Indent a Paragraph: Click the Increase Indent button in the Paragraph group on the Home tab. To Decrease an Indent: Click the Decrease Indent button in the Paragraph group on the Home tab. To Add a Tab Stop: Click the Tab alignment box on the Ruler until you see the type of tab you want to insert. Then, click on the Ruler where you want to insert the tab stop. To Adjust or Remove a Tab Stop: Click and drag the L tab stop to the desired position on the Ruler. Click and drag the tab stop off the Ruler toremove it. To Change Paragraph Line Spacing: Click the Line Spacing button in the Paragraph group on the Home tab and select an option from the list. To Create a Bulleted or Numbered List: Select the paragraphs you want to bullet or number and click the Bullets or Numbering button in the Paragraph group on the Home tab. To Change a Document’s Margins: Click the Page Layout tab on the Ribbon, click the Margins button in the Page Setup group, and select a setting. To Change Page Orientation: Click the Page Layout tab on the Ribbon, click the Orientation button, and select an option from the list. To Insert a Header or Footer: Click the Insert tab on the Ribbon and click the Header or Footer button in the Header & Footer group. To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click the Page Break button in the Page Setup group. To Insert a Section Break: Click the Page Layout tab on the Ribbon, click the Breaks button in the Page Setup group, and select the type of break you want to insert. To Correct a Spelling Error: Right-click the error and select a correction from the contextual menu. Or, press to run the Spell Checker. To Find Text: Click the lioJ Find button in the Editing group on the Home tab. To Replace Text: Click the Replace button in the Editing group on the Home tab. To Move Text with the Mouse: Select the text you want to move, drag the text to a new location, and release the mouse button.
Tables To Insert a Table: Click the Insert tab on the Ribbon, click the Table button in the Tables group, and select Insert Table from the menu. To Insert a Column or Row: Click the Layout tab under Table Tools and use the commands located in the Rows & Columns group. To Delete a Column or Row: Select the column or row you want to delete, click the Layout tab under Table Tools, click the Delete button in the Rows & Columns group, and select an appropriate option from the menu.
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To Adjust Column Width or Row Height: Select the column or row you want to adjust, click the Layout tab under Table Tools, and use the commands located in the Cell Size group.
Mail Merge Select a document type: Click the Mailings tab on the Ribbon, click the Start Mail Merge button in the Start Mail Merge group, and select the type of document you want to create. Connect the document to a data source: In the Start Mail Merge group on the Mailings tab, click the Select Recipients button. Refine recipients: In the Start Mail Merge group on the Mailings tab, clickmthe Edit Recipient List button. Insert merge fields: Position the insertion point where you want to insert the merge field(s) and use the commands found in the Write & Insert Fields group on the Mailings tab. Preview your letters: In the Preview Results group on the Mailings tab, click the Preview Results button. Complete the merge: In the Finish group on the Mailings tab, click the Finish & Merge button and select an option from the list.
Drawing and Graphics To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the Clip Art button in the Illustrations group. Type the name of what you’re looking for in the “Search for” box and click Go. To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture button in the Illustrations group. Find and select the picture you want to insert and click Insert. To Adjust Text Wrapping: Double-click the object, click the Text Wrapping button in the Arrange group, and select an option from the list. To Draw a Shape: Click the Insert tab on the Ribbon, click the Shapes button in the Shapes group, and select the shape you want to insert. Then, click where you want to draw the shape and drag until the shape reaches the desired size. Hold down the key while you drag to draw a perfectly proportioned shape or straight line. To Move an Object: Click the object and drag it to a new location. Release the mouse button when you’re finished. To Resize an Object: Click the object to select it, click and drag one of its sizing handles (o), and release the mouse button when the object reaches the desired size. Hold down the key while dragging to maintain the object’s proportions while resizing it. To Delete an Object: Select the object and press the key. To Format an Object: Double-click the object and use the commands located on the Format tab. To Insert a WordArt Object: Click the Insert tab on the Ribbon, click the WordArt button in the Text group, and select a design from the WordArt Gallery. Enter the text you want WordArt to format and adjust the font type and size, if necessary. Click OK
The Quick Guide is used with permission of Mouse Training Company. It can be copied and distributed as long as it is properly cited.
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MS EXCEL 2010 TEST OBJECTIVES Managing the Worksheet Environment Navigate through a worksheet. o This objective may include but is not limited to: Hot keys, name box Print a worksheet or workbook. o This objective may include but is not limited to: printing only selected worksheets, printing an entire workbook, constructing headers and footers, and applying printing options (scale, print titles, page setup, print area, gridlines) Personalize environment by using Backstage. o This objective may include but is not limited to: Manipulate the Quick Access Toolbar, manipulate the ribbon tabs and groups, manipulate Excel default settings, import data to Excel, import data from Excel, demonstrate how to manipulate workbook properties, manipulate workbook files and folders. apply different name and file formats for different uses by using save and save as features Creating Cell Data Construct cell data. o This objective may include but is not limited to: using paste special (formats, formulas, values, preview icons, transpose rows and columns, operations, comments, validation, paste as a link), and cutting, moving, and select cell data Apply AutoFill. o This objective may include but is not limited to: Copy data using AutoFill, fill series using AutoFill, copy or preserve cell format with AutoFill, select from drop-down list Apply and manipulate hyperlinks. o This objective may include but is not limited to: Create a hyperlink in a cell, modify hyperlinks, modify hyperlinked-cell attributes, remove a hyperlink Formatting Cells and Worksheets Apply and modify cell formats. o This objective may include but is not limited to: aligning cell content, applying a number format, wrapping text in a cell, and using Format Painter Merge or split cells. o This objective may include but is not limited to: using Merge & Center, Merge Across, Merge cells, and Unmerge Cells Create row and column titles. o This objective may include but is not limited to: Print row and column headings, print rows to repeat with titles, print columns to repeat with titles, configure titles to print only on odd or even pages, configure titles to skip the first worksheet page Hide and unhide rows and columns. o This objective may include but is not limited to: Hide a column, unhide a column, hide a series of columns, hide a row, unhide a row, hide a series of rows Manipulate Page Setup options for worksheets. o This objective may include but is not limited to: Configure page orientation, manage page scaling, configure page margins, change header and footer size Create and apply cell styles. o This objective may include but is not limited to: Apply cell styles, construct new cell styles Managing Worksheets and Workbooks Create and format worksheets. o This objective may include but is not limited to: Insert worksheets, delete worksheets, copy, reposition, copy and move, rename, grouping, apply coloring to worksheet tabs, hiding worksheet tabs, unhiding worksheet tabs Manipulate window views. o This objective may include but is not limited to: splitting window views, arranging window views, and opening a new window with contents from the current worksheet
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Manipulate workbook views. o This objective may include but is not limited to: using Normal, Page Layout, and Page Break workbook views, and creating custom views Applying Formulas and Functions Create formulas. o This objective may include but is not limited to: Use basic operators, revise formulas Enforce precedence. o This objective may include but is not limited to: Order of evaluation, precedence using parentheses, precedence of operators for percent vs. exponentiation Apply cell references in formulas. o This objective may include but is not limited to: Relative, absolute Apply conditional logic in a formula. o This objective may include but is not limited to: Create a formula with values that match your conditions, edit defined conditions in a formula, use a series of conditional logic values in a formula Apply named ranges in formulas. o This objective may include but is not limited to: Define, edit and rename a named range Apply cell ranges in formulas. o This objective may include but is not limited to: Enter a cell range definition in the formula bar, define a cell range using the mouse, define a cell range using a keyboard shortcut Presenting Data Visually Create charts based on worksheet data. Apply and manipulate illustrations. o This objective may include but is not limited to: Clip Art, SmartArt, shapes, screenshots Create and modify images by using the Image Editor. o This objective may include but is not limited to: making corrections to an image (sharpen or soften an image, changing brightness and contrast), using picture color tools, and changing artistic effects on an image Apply Sparklines. o This objective may include but is not limited to: using Line, Column, and Win/Loss chart types, creating a Sparkline chart, customizing a Sparkline, formatting a Sparkline, and showing or hiding data markers Sharing worksheet data with other users Share spreadsheets by using Backstage. o This objective may include but is not limited to: sending a worksheet via E-mail or Skydrive, changing the file type to a different version of Excel, and saving as PDF or XPS Manage comments. o This objective may include but is not limited to: inserting, viewing, editing, and deleting comments Analyzing and Organizing Data Filter data. o This objective may include but is not limited to: Define, apply, remove, search, filter lists using AutoFilter Sort data. o This objective may include but is not limited to: using sort options (values, font color, cell color) Apply conditional formatting. o This objective may include but is not limited to: Apply conditional formatting to cells, use the Rule Manager to Apply Conditional Formats, use the IF Function and Apply Conditional Formatting, icon sets, data bars, clear rules
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Microsoft Excel 2010 Certification Specific Exam Tasks Formatting Split Worksheet Use Format Painter Hide or Show Columns Delete Rows Show Ink Change Margins Edit Header/Footer Add Footer Show File Name Display File Path Modify Style Change Tab Color Show Formulas Modify Page Set Up Options Merge Cells Paste Only Values Modify Comments Delete Comments Modify Heading Style Convert to Table Document Management Save As Other File Type (csv, pdf) Change Comment Display Insert a new comment Copy Worksheet Move Worksheet Modify Print Options Manipulate Print Area Protect Worksheet Edit Autosave Options
Design Elements Move position of a picture Change SmartArt Graphic Add Effects to SmartArt Graphic Change Direction of Graphic Remove Background of Image Scale Chart or Image Correct Image
Formulas Create Formulas Using Named Ranges Create a Formula Across Sheets Reference Cells Across Sheets Absolute References Find Maximum Modify Logical Formula (If) Change Order of Evaluation In A Formula Manipulating Data Edit Named Ranges Filter by two criteria Sort By Two Levels Custom Auto-filter Create or Edit Range Insert Sparklines Apply Conditional Formatting Find and Replace
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MS EXCEL QUICK GUIDE BASICS
LOCATE
HIDE/UNHIDE ROWS AND COLUMNS THEMES
HOME/FORMAT PAGE LAYOUT
ADD NEW SHEET
HOME TAB OR OFFICE BUTTON
MOVE SHEET
SELECT W/ MOUSE
CHANGE TAB COLOR
HOME/CELLS.FORMAT
RENAME SHEET SHOW/HIDE GRIDELINES PAGE BREAK VIEW SET PRINT AREA
RIGHT CLICK ON SHEET TAB OR HOME FORMAT VIEW TAB VIEW TAB PAGE LAYOUT TAB
CHANGE PRINT AREA MOVE PAGE BREAK
PAGE LAYOUT PAGE BREAK VIEW
PRINT PREVIEW WRAP TEXT
OFFICE BUTTON HOME TAB
SET MARGINS CHANGE ORIENTATION SET PICTURE AS WORKSHEET BACKGROUND INCREASE COLUMN WIDTH
PAGE LAYOUT TAB PAGE LAYOUT TAB PAGE LAYOUT TAB HOME TAB/CELLS GROUP
INCREASE DECREASE ROW HEIGHT
HOME TAB/CELLS GROUP
INSERT ROWS
HOME TAB/CELLS GROUP
INSERT COLUMNS
HOME TAB/CELLS GROUP
ZOOM IN OR OUT SHOW FORMULAS CHART LAYOUT STYLE COPY RANGE OF CELLS PASTE WITHOUT FORMATTING PASTE ONLY COMMENTS PASTE ONLY FORMULAS PASTE ONLY VALUES FORMAT AS TABLE WRAP TEXT MERGE AND CENTER MERGE WITHOUT CENTERING MERGE ACROSS TEXT ORIENTATION ALIGNMENT NUMBER FORMAT MOVING DECIMAL PLACES
VIEW TAB FORMULA BAR/ FORMULA EDITING CHART TOOLS SELECT AND COPY AUTOFILL HANDLE AUTOFILL HANDLE PASTE SPECIAL PASTE SPECIAL HOME TAB HOME TAB HOME TAB HOME TAB HOME TAB HOME HOME HOME TAB HOME NUMBER GROUP
PRINT TO FIT ON ONE PAGE VIEW HEADINGS PAPER SIZE
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NEXT LEVEL MATERIAL
LOCATION
CREATE RANGE
FORMULA TAB
NAME RANGE
FORMULA TAB
SORT AND FILTER
DATA TAB
TURN ON FILTER
DATA TAB
CLEAR ALL FILTERS
DATA TAB
CONDITIONAL FORMATTING
HOME
CELL STYLES
HOME
AUTOSUM
HOME
FILL
HOME/ EDITING
FIND AND SELECT
HOME
SELECTION PANE
PAGE LAYOUT/ ARRANGE
SAVE WORKSPACE
VIEW TAB
HIDE FORMULA BARS
VIEW TAB
SHOW HIDE MESSAGE BAR
VIEW TAB
CUSTOM VIEWS
VIEW TAB
PAGE LAYOUT
VIEW TAB
ZOOM TO SELECTION
VIEW TAB
ARRANGE IN WINDOW SPLIT FREEZE PANES VIEW SIDE BY SIDE
VIEW TAB VIEW TAB VIEW TAB VIEW TAB
SYNCHRONOUS SCROLLING RESET WINDOW POSITION SWITCH WINDOWS VIEW MACROS ADD A COMMENT PROTECT SHEET PROTECT WORKBOOK SHARE WORKBOOK ALL USERS TO EDIT RANGES TRACK CHANGES
VIEW TAB VIEW TAB VIEW TAB VIEW TAB REVIEW TAB REVIEW TAB REVIEW TAB REVIEW TAB REVIEW TAB REVIEW TAB
SHOW ALL COMMENTS
REVIEW TAB
INSERT PICTURE INSERT SMART ART INSERT SHAPE
INSERT INSERT INSERT
INSERT CLIP ART USE ON DEMAND TABS TO EDIT ILLUSTRATIONS BORDERS/SHADING
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SUM INSPECT RESTRICT ENCRYPT MARK AS FINAL
FORMULA TAB/ AUTOSUM OFFICE BUTTON/PREPARE OFFICE BUTTON/PREPARE OFFICE BUTTON/PREPARE OFFICE BUTTON/PREPARE
ADD A DIGITAL SIGNATURE
OFFICE BUTTON/PREPARE
PROPERTIES PUBLISH SHOW DEVELOPER TAB CHANGE USER NAME ENABLE THE USE OF TABLE NAMES IN FORMLAS
OFFICE BUTTON/PREPARE OFFICE BUTTON/PUBLISH EXCEL OPTIONS EXCEL OPTIONS EXCEL OPTIONS
INTERMEDIATE
LOCATION
CONDITIONAL FORMATTING RULES TIME/DATE MORE NUMBER FORMATS
HOME HOME HOME
ADD CHART
INSERT TAB
INSERT HYPERLINK HEADER FOOTER PAGE NUMBERING IMPORT DATA FROM ACCESS GET EXTERNAL DATA FROM OTHER SOURCES EXISTING CONNECTIONS REFRESH CONNECTIONS ADVANCED FILTERING TEXT TO COLUMNS REMOVE DUPLICATES CONSOLIDATE
INSERT TAB INSERT TAB INSERT TAB DATA TAB DATA TAB
WHAT IF ANALYSIS
DATA TAB
AUTO OUTLINE
DATA TAB
SHOW DETAIL SUBTOTAL TRACE PRECEDENTS TRACE DEPENDENTS ERROR CHECKING ERROR MESSAGE EVALUATE FORMULA REMOVE ARROWS WATCH WINDOW
DATA TAB DATA TAB FORMULA TAB FORMULA TAB FORMULA TAB FORMULA TAB FORMULA TAB FORMULA TAB FORMULA TAB
USE IN FORMULA (DEFINED NAMES)
FORMULA TAB
INSERT FUNCTION SUMIF
FORMULA TAB FORMULA TAB/ AUTOSUM
DATA TAB DATA TAB DATA TAB DATA TAB DATA TAB DATA TAB
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AVERAGE MAX, MIN COUNT LOWER (TEXT FUNCTION) CREATE CUSTOM AUTOFILTER DELETE COLUMN IN TABLE ONLY DELETE/REPLACE ERROR MESSAGE SORT USING MULTIPLE CRITERIA WORKING WITH FUNCTIONS
FORMULA TAB/ AUTOSUM FORMULA TAB/ AUTOSUM FORMULA TAB/ AUTOSUM FORMULA TAB/ TEXT DATA TAB/ SORT AND FILTER/ ADVANCED HOME TAB/CELLS GROUP FORMULA TAB DATA TAB LOCATION
FUNCTION LIBRARY COUNTA
FORMULA TAB FORMULA TAB/ INSERT FUNCTION
COUNTIF
FORMULA TAB/ INSERT FUNCTION
SUMIF
FORMULA TAB/ INSERT FUNCTION
HLOOKUP
FORMULA TAB/ LOOUP AND REFERENCE
VLOOKUP
FORMULA TAB/ LOOUP AND REFERENCE
FORMULAS WITH IF, OR, AND, TRUE, FALSE FORMULAS ACROSS SHEETS
FORMULA TAB/ LOGICAL NEED TO REFERENCE SHEET BEFORE YOU REFERENCE CELL FORMULA TAB/ DATE TIME FORMULA TAB/ INSERT FUNCTION
DAYS 360 DATABASE FUNCTIONS DROP DOWN LIST SET ABOVE AVERAGE CONDITION AVERAGEIF AVERAGEIFS COUNTA PIVOT TABLE
DATA TAB/ DATA VALIDATION/ EXPAND HOME TAB/ CONDITIONAL FORMATTING/ TOP BOTTOM RULES FORMULA TAB/ INSERT FUNCTION FORMULA TAB/ INSERT FUNCTION FORMULA TAB/ INSERT FUNCTION INSERT TAB/ TABLES/ PIVOT TABLE
PIVOT CHART
INSERT TAB/ TABLES/ PIVOT TABLE
DATA VALIDATION
DATA TAB/ DATA VALIDATION
COPY SHEET INTO NEW WORKBOOK
HOME TAB/ CELLS GROUP/ FORMAT
NAME OR CREATE A RANGE
FORMULAS/DEFINED NAMES/CREATE FROM SELECTION FORMULAS/FUNCTION LIBRARY/MORE FUNCTIONS
TRANSPOSE (CONVERTS A VERTICAL ARRAY TO A HORIZONTAL ARRAY)
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http://www.mousetraining.co.uk®
Excel 2010 Quick Reference Card The Excel 2010 Screen
Keyboard Shortcuts General
Open a Workbook + Create New + Save a Workbook + Print a Workbook +
Close a Workbook + Run Spelling Check
Editing
Cut + Copy + Paste + Undo + Find + Replace + Select All +
Formatting Bold + Italics + Underline + Open Format Cells Dialog Box +
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Formatting To Format Text: Use the commands in the Font group on the Home tab, or click the Dialog Box Launcher in the Font group to open the Font dialog box. To Format Values: Use the commands in the Number group on the Home tab, or click the Dialog Box Launcher in the Number group to open the Format Cells dialog box. To Copy Formatting with the Format Painter: Select the cell(s) with the formatting you want to copy and click the Format Painter button in the Clipboard group on the Home tab. Then, select the cell(s) you want to apply the copied formatting to. To Change Cell Alignment: Select the cell(s) and click the appropriate alignment button (Align Left, Center, Align Right) in the Alignment group on the Home tab.
Editing To Cut or Copy Data: Select cell(s) and click the Cut or Copy button in the Clipboard group on the Home tab.
To Paste Data: Select the destination cell(s) and click the Paste button in the Clipboard group on the Home tab.
To Copy Using Auto Fill: Point to the fill handle at the bottom-right corner of the selected cell(s), then drag to the destination cell(s). To Move or Copy Cells Using Drag and Drop: Select the cell(s) you want to move or copy, position the pointer over any border of the selected cell(s), then drag to the destination cells. To copy, old down key while dragging. To Paste Special: Cut or copy the cell(s), select the destination cell(s), click the Paste button list arrow in the Clipboard group on the Home tab, and select Paste Special. Select an option and click OK. To Insert a Column or Row: Right-click the selected row or column heading(s) to the right of the column or below the row you want to insert and select Insert from the contextual menu. To Delete a Column or Row: Select the row or column heading(s) and either right-click them and select Delete from the contextual menu, or click the Delete button in the Cells group on the Home tab. To Insert a Comment: Select the cell where you want to insert a comment and click the Review tab on the Ribbon. Click the New Comment button in the Comments group.
Formulas and Functions To Total a Cell Range: Click the cell where you want to insert the total and click the AutoSum button in the Editing group on the Home tab. Verify the selected cell range and press return. To Enter a Formula: Select the cell where you want to insert the formula, press , and enter the formula using values, cell references, operators, and functions. Press when you’re finished. To Insert a Function: Select the cell where you want to enter the function and click the Insert Function button on the Formula Bar. To Reference a Cell in a Formula: Type the cell reference (for example, B5) in the formula or click the cell you want to reference. To Create an Absolute Cell Reference: Precede the cell references with a $ sign or press after selecting a cell range to make it absolute. To Use Several Operators or Cell Ranges: Enclose the part of a formula you want to calculate first in parentheses. To Add Sparkline: select data including cell you wish sparkline to appear. Go to insert tab Sparklines group select type of Sparkline you wish to use, line, Columns, Win/Loss.
Charts To Create a Chart: Select the cell range that contains the data you want to chart and click the Insert tab on the Ribbon. Click a chart type button in the Charts group and select the chart you want to use from the list. To Adjust Column Width: Drag the right border of the column header. Double-click the border to AutoFit the row according to its contents. To Adjust Row Height: Drag the bottom border of the row header. Double-click the border to AutoFit the row according to its contents. To Add Cell Borders: Select the cell(s), click the Border button list arrow in the Font group on the Home tab, and select a border type.
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To Add Cell Shading: Select the cell(s), click the Fill Color button list arrow in the Font group on the Home tab, and select a fill color. To Apply a Document Theme: Click the Page Layout tab on the Ribbon, click the Themes button in the Themes group, and select a theme from the gallery. To Insert a Header or Footer: Click the Insert tab on the Ribbon and click the Header & Footer button in the Text group. Enter header text.
Workbook Management To Add a New Worksheet: Click the Insert Worksheet tab next to the sheet tabs at the bottom of the program screen. To Delete a Worksheet: Select the sheet want to delete, click the Delete button in the Cells group on the Home tab, and select Delete Sheet. Or, right-click the sheet tab and select Delete from the contextual menu. To Rename a Worksheet: Double-click the sheet tab, enter a new name for the worksheet, and press . To Split a Window: Drag either the vertical or horizontal split bar (located near the scroll bars) onto the worksheet. To Freeze Panes: Place the cell pointer where you want to freeze the window, click the View tab on the Ribbon, click the Freeze Panes button in the Window group, and select an option from the list. To Select a Print Area: Select the cell range you want to print, click the Page Layout tab on the Ribbon, click the Print Area button in the Page Setup group, and select Set Print Area. To Adjust Page Margins, Orientation, Size, and Breaks: Click the Page Layout tab on the Ribbon and use the commands in the Page Layout group, To Protect or Share a Workbook: Click the Review tab on the Ribbon and use the commands in the Changes group.
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Document Inspector It is very likely that you may be asked a question that requires you to inspect a document for hidden comments, xml, or something else. You access the document inspector by selecting the Microsoft Office button followed by Prepare.
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The pages in the following section are provided courtesy of the Microsoft Corporation.
WHAT'S NEW IN EXCEL 2010 What's New in Excel 2010 From the Microsoft Corporation Retrieved 3/20/2011 from: http://office.microsoft.com/en-us/excel-help/what-s-new-in-excel-2010-HA010369709.aspx
Microsoft Office Backstage view Click the File tab to open Backstage view, where you create new files, open existing files, save, send, protect, preview, and print files, set options for Excel, and more. After you click the File tab, you can see the Microsoft Office Backstage view. The Office Backstage view is where you manage your files and the data about them — creating, saving, inspecting for hidden metadata or personal information, and setting options. In short, it is everything that you do to a file that you don't do in the file.The File tab in Microsoft Office 2010 replaces the Microsoft Office Button
and File menu used in earlier releases of Microsoft Office.
Workbook management tools
1. 2. 3. 4. 5. 6. 1. 2. 3. 4. 5. 6. 7. 8.
New files If you are working in a newly created file or a temporary Word, Excel or PowerPoint file, such as an e-mail attachment in Outlook, and then close it without saving, follow these steps to open the last autosaved draft: Open the Office 2010 applications that you were using. Click the File tab. Click Recent. Click Recover Unsaved Documents if you are in Word 2010, Recover Unsaved Workbooks if you are in Excel 2010 or Recover Unsaved Presentations if you are in PowerPoint 2010. Your saved drafts folder will open in a new window. Select the file and then click Open. In the business bar at the top of the file, click Save As to save your file to your computer. You can also access these files by using these steps: Open the Office 2010 application you were using. Open a new file or any existing file. Click the File tab. Click Info. Click Manage Versions. Click Recover Unsaved Documents if you are in Word 2010, Recover Unsaved Workbooks if you are in Excel 2010 or Recover Unsaved Presentations if you are in PowerPoint 2010. You will see the list of your unsaved files. Select the file and click Open. In the business bar at the top of the file, click Save As to save your file to your computer. Files in this folder will be kept for four days after creation.
Sparklines You can use sparklines—tiny charts that fit in a cell—to visually summarize trends alongside data. Because sparklines show trends in a small amount of space, they are especially useful for dashboards or other places where you need to show a snapshot of your business in an easy-to-understand visual format. In the following image, the sparklines that appear in the Trend column let you see at a glance how each department performed in May. Create a sparkline 1. Select an empty cell or group of empty cells in which you want to insert one or more sparklines.
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2.
On the Insert tab, in the Sparklines group, click the type of sparkline that you want to create: Line, Column, or Win/Loss.
3.
In the Data box, type the range of the cells that contain the data on which you want to base the sparklines. Note
You can click
to temporarily collapse the dialog box, select the range of cells that you want on
the worksheet, and then click to restore the dialog box to its normal size. When one or more sparklines are selected, the Sparkline Tools appear, displaying the Design tab. On the Design tab, you can choose one or more of several commands from among the following groups: Sparkline, Type, Show/Hide, Style, and Group. Use these commands to create a new sparkline, change its type, format it, show or hide data points on a line sparkline, or format the vertical axis in a sparkline group. These options are described in detail in the following section.
Slicers Slicers are visual controls that let you quickly filter data in a PivotTable in an interactive, intuitive way. If you insert a slicer, you can use buttons to quickly segment and filter the data to display just what you need. In addition, when you apply more than one filter to your PivotTable, you no longer have to open a list to see which filters are applied to the data. Instead, it is shown there on the screen in the slicer. You can make slicers match your workbook formatting and easily reuse them in other PivotTables, PivotCharts, and cube functions.
1. 2. 3. 4. 5.
Create a slicer in an existing PivotTable Click anywhere in the PivotTable report for which you want to create a slicer. This displays the PivotTable Tools, adding an Options and a Design tab. On the Options tab, in the Sort & Filter group, click Insert Slicer. In the Insert Slicers dialog box, select the check box of the PivotTable fields for which you want to create a slicer. Click OK. A slicer is displayed for every field that you selected. In each slicer, click the items on which you want to filter. To select more than one item, hold down CTRL, and then click the items on which you want to filter.
Improved picture-editing tools Communicating ideas in Excel 2010 isn't always about showing numbers or charts. If you want to use photos, drawings, or SmartArt to communicate visually, you can take advantage of the following features: Screenshots Quickly take a screenshot and add it to your workbook, and then use the tools on the Picture Tools tab to edit and improve the screenshot. Read more about screenshots. 1. Click the worksheet that you want to add the screenshot to. 2. On the Insert tab, in the Illustrations group, click Screenshot. 3. Do one of the following: To add the whole window, click the thumbnail in the Available Windows gallery. To add part of the window, click Screen Clipping, and when the pointer becomes a cross, press and hold the left mouse button to select the area of your screen that you want to capture. If you have multiple windows open, click the window you want to clip from before clicking Screen Clipping. When you click Screen Clipping, the program you are working in is minimized and only the window behind it is available for clipping. New SmartArt graphic layouts For example, use the Captioned Picture layout to show pictures with nicelooking captions underneath. Read more about SmartArt graphics. BUZZETTO-MORE 2012
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1. 2.
3. 4.
Picture corrections Fine tune the color of a picture, or adjust its brightness, contrast, or sharpness—all without having to use additional photo-editing software. Read more about correcting pictures. Change the color intensity of a picture Click the picture that you want to change the color intensity for. Under Picture Tools, on the Format tab, in the Adjust group, click Color. Adjust group on the Format tab under Picture Tools If you don't see the Format or Picture Tools tabs, make sure that you've selected a picture. You may have to double-click the picture to select it and open the Format tab. To choose one of the most common, Color Saturation adjustments, click Presets, and then click the thumbnail that you want. To fine-tune the intensity, click Picture Color Options.
New and improved artistic effects Apply different artistic effects to your picture to make it look more like a sketch, drawing, or painting. New artistic effects include Pencil Sketch, Line Drawing, Watercolor Sponge, Mosaic Bubbles, Glass, Pastels Smooth, Plastic Wrap, Photocopy, Paint Strokes, and many more. Read more about adding effects. You can enhance your picture by adding effects, such as shadows, glows, reflections, soft edges, bevels, and three-dimensional (3-D) rotations to it. You can also add an artistic effect to a picture or change the brightness, contrast, or blurriness of a picture. 1. Click the picture that you want to add an effect to. 2. Under Picture Tools, on the Format tab, in the Picture Styles group, click Picture Effects. 3. Do one or more of the following: To add or change a built-in combination of effects, point to Preset, and then click the effect that you want. To add or change a shadow, point to Shadow, and then click the shadow that you want. To add or change a reflection, point to Reflection, and then click the reflection variation that you want. To add or change a glow, point to Glow, and then click the glow variation that you want. To add or change a soft edge, point to Soft Edges, and then click the size of the soft edge that you want. To add or change an edge, point to Bevel, and then click the bevel that you want. To add or change a 3-D rotation, point to 3-D Rotation, and then click the rotation that you want. Crop to a specific shape Select the picture or pictures that you want to crop to a specific shape. If you are cropping multiple pictures, you must crop to the same shape. To crop to different shapes, crop the pictures individually. 2. Under Picture Tools, on the Format tab, in the Size group, click the arrow under Crop. 3. Click Crop to Shape and then click the shape you want to crop to. 1.
Change the resolution of a picture Click the picture or pictures that you want to change the resolution for. Under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures. To change the resolution for the selected pictures only and not all of the pictures in the document, select the Apply only to this picture check box. 4. Under Target output, click the resolution that you want. 1. 2. 3.
Accessibility Checker Accessibility Checker helps identify and resolve accessibility issues in your documents, so that you can fix any potential problems that might keep someone with a disability from accessing your content.If your document has any accessibility issues, the Microsoft Office Backstage view displays an alert that lets you review and repair any issues in your document, if necessary. You can see the alert by clicking the File tab. Under Prepare for Sharing, click Check for Issues, and then click Check Accessibility
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MS EXCEL GLOSSARY 3-D Pie Chart 3-D Reference
Absolute Reference
Active Cell Active Window Application Window Argument Arguments
Arithmetic Operators As New Sheet As Object In AutoCalculate AutoCorrect AutoFill AutoFilter AutoFilter Control Button AutoFit Selection AutoFormat Average Book# Border Tab Borders Calculated Field Cell Cell Address Cell Comments
Cell References Cell Shading Chart Text Boxes
Chart Title Chart Toolbar Charts Click-entry Method Close Colon Symbol
Column Headings Column Letter Column Width Columns Column-Select Comment Indicator
The 3-D pie chart is a simple chart style that is useful for illustrating the parts of a whole. A 3-D reference makes it possible to link worksheets together. When the name of a sheet tab appears in a formula followed by an exclamation point, the cell address is a 3-D reference. You can type 3-D references, but clicking the reference you want to add is much easier, because it automatically adds the exclamation point. An absolute address in a formula refers to a specific cell location or range. It always points to the location of a specific cell, even if you copy it. Absolute addresses are created by adding a $ sign in front of each character in the cell address. For example, $C$8 always refers to cell C8. The active cell contains the insertion point and is identified by a dark border around the cell. Its address is shown in the formula bar. Any action you perform is performed on the active cell. The active window is the area on the Desktop that is currently being used and which usually contains a file or an application. The Excel application window holds any open document windows. The menus and tools in the application window vary depending on whether a document window is open. Arguments are parts of a formula that are used to produce the resulting calculation. In this lesson, the arguments are logical test, value if true, and value if false. The function name is followed by its arguments in parentheses that tell Excel which values to calculate. Arguments can be quite complex, but in this course, we'll be using simple ones. This formula applies the average function to cell references D3, D7, and C11, and gives the average of the values stored in the three cells specified in the argument. Arithmetic operators are the symbols used in formulas to calculate values, such as addition (+), subtraction (-), multiplication (*), division (/), and exponentiation (^). Select the As new sheet option in Step 4 of the Chart Wizard to have Excel create the chart on a separate chart sheet in the workbook. Select the As object in option in Step 4 of the Chart Wizard to have Excel create the chart on a worksheet in the workbook. If you want to perform a function quickly without inserting it into a worksheet, you can use AutoCalculate on the status bar. Simply select the function you want to perform, then select the range you want to perform it on. AutoCorrect is an Excel feature that automatically corrects a variety of commonly misspelled words. It also lets you create "shorthand" entries that automatically fill in frequently used text when only a few letters are typed. 1 AutoFill is the Excel feature that allows you to automatically copy cells and fill them with a series without using Copy. AutoFilter mode lets you quickly display only the rows in a list of data that meet the criteria that you specify. Unlike data form mode, you can see all the matching records at the same time as they appear on the list. Use the AutoFilter Control button to drop down a list of options that lets you select what you want displayed. The arrow indicators on a filter button turn blue to indicate that a field is being used to filter the current list. You use AutoFit Selection to size columns according to their contents using the mouse pointer. The AutoFormat command applies predefined styles to worksheets or selected ranges of cells. Provides the average of the range of references in the argument. When you create a new workbook, the workbook name appears as "Book#" on the title bar. The "#" stands for the number of the workbook. Excel uses this as the workbook's temporary name until you save and name it. The Border tab in the Format Cells dialog box is the most comprehensive source of options for cell borders. You can press CTRL+1 to open the dialog box. Borders are line effects that you can place around cells or cell ranges to improve the appearance or effectiveness of your worksheets. A calculated field is a field in a database that contains a formula. Brad�s sales worksheets already contain one calculated field, which appears in the Total column. A cell is the intersection of a row and a column. A cell can contain a label, a numeric value, or a formula. A cell address is the location of a cell on a worksheet and is defined by the column letter and the row number. For example, cell A1 is where column A and row 1 intersect. Cell comments are hidden text notations that can be added to any cell. To indicate that a cell contains cell comments, Excel places a red square in the upper right corner of the cell. Cell comments can be viewed when the mouse pointer is placed over such a cell. 2 A cell reference, or cell address, identifies a particular cell, such as cell B5. Cell references are used in formulas to indicate where a value is stored. Cell shading is the use of a color or a pattern to change its appearance. Chart text boxes are items that provide information about a chart. You click the text box to select and edit the contents. A chart title identifies the purpose of the chart. A legend identifies the data series or categories. Data labels identify specific points or series. The Chart Title function of Chart Wizard allows you to create a title as part of the chart instead of creating a cell label for it on the worksheet. Use the Chart toolbar to make changes to your chart quickly. Charts are graphic presentations of data from a worksheet. The click-entry method is another method you can use while creating a formula. You can click cells to enter cell references instead of typing them. Use the Close command when you want to complete your work on a file and put it away without leaving Excel. A colon symbol inserted between two cell references in a formula defines a range of adjacent cells. You can think of it as meaning "through," as in saying, "cells C3 through G76." The following are examples of range references using the colon: C3:G7 The column headings are the gray boxes containing sequential letters at the top of the worksheet. They can be used to select or identify a column. A column letter is the letter of the alphabet that designates a specific column. Column width is measured as the number of characters that can fit in the column. Columns are the vertical divisions of a worksheet that are identified by letters. Use column-select to select the entire range of cells in a column by clicking the column header. Comment indicators appear in the upper right corner of a cell to let you know there is a text or sound note in
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Comparison Operators Conditional Formatting Count Criteria Currency Format Data Form
Data Range Database
Default DELETE Document Document Icon Document Window Documents Command Dollar Sign ($) Drag-select Edit Line Exclamation Point Field Field Button File List Fill Handle
Fill Pointer Fit To Page Font Formula Bar Formula Builder Freeze Panes Command Functions General Format Goal Seek Graphics Gridlines Header Headers If Function Locked Logical Function Logical Test Macro Max Min Mixed Addresses
Moving Borders Name Box Name Manager Non-contiguous Cells
that cell. Comparison operators are symbols used to specify criteria in searches and in formulas. The most common operators are, Equals, Greater than, Less than, Greater than or equal to, Less than or equal to, Not equal to. Conditional Formatting formats cells based on their contents. You can format up to three conditions per cell. Returns a count of the number of items in the range in the argument. Criteria are specifications that you want matched when you are searching for records. You specify criteria by using comparison operators. If you just make one specification, that�s a criterion. The currency format places dollar signs and comma separators in numeric entries. Negative currency values are displayed in parentheses. A Data form is an easier method of viewing, editing or entering information for each record. The form has text boxes for each of the fields in the databases, and the records appear one at a time for your examination and editing. The data range is the area of the worksheet that you want to chart. It includes any numeric data that you want to chart and can include the titles for the data. A database is a collection of information that a user can manage and analyze. Any range of cells can be considered to be a database, but information kept in list form works best if you want to use Excel�s database tools. A default setting is the software manufacturer's preset option for a particular command or function. Default settings can be changed. Use DELETE to remove the contents of the selected cell. A document is any file that can be produced by an application and reopened, modified, saved, and closed. Use the document icon in Help windows to open the Help document about the topic. The document window is the window that contains the current workbook. Found on the Start menu, the Documents command opens a menu of the 15 most recently used files. In addition to indicating a currency value, a dollar sign designates an absolute cell address in an Excel formula. To select a range of cells, you can drag-select. Click a cell with the default mouse pointer, hold the left mouse button down and drag, then release the mouse button after the range of cells you want is highlighted. The edit line is part of the formula bar. It allows you to change the contents of the active cell, such as formulas, numbers, and text. An exclamation point separates the sheet reference from the cell reference in formulas using 3-D references. A field is a cell in a database that contains information. In Excel, fields appear in columns. For example, fields in a Customer database might include Name, Address, and Zip Code. Use field buttons to manipulate the fields in a PivotTable. You can drag the buttons to move them, or click them to open the PivotTable Field dialog box. The File List under the Look In text box in the Open dialog box shows the files and folders that are contained in the current folder. The fill handle is a black symbol in the lower right corner of the active cell. Clicking-and-dragging the fill handle can copy cell contents or create a series. If Excel recognizes the cell contents as a series, it will continue the series. If Excel doesn't recognize the cell contents as a series, it will copy the contents to the other cells. The mouse pointer becomes a fill pointer when it is positioned over the fill handle of the active cell, indicating that it is in the correct position to click-and-drag it. When you activate Fit To Page, Excel reduces or enlarges the worksheet to fill the number of pages you specify. A font is a style and size of type, such as Times New Roman, 12 point, bold. The formula bar is located under the toolbars at the top of the working screen. It contains the edit line for working with formulas, and provides information regarding cell addresses. Assists you in building your formula by showing you how your entries affect the results. The Freeze Panes command splits the screen into panes, or windows. A function is a preset formula. Functions consist of the function name and its arguments. The function name tells Excel what calculation you want it to perform. A new worksheet opens in general format. General format aligns numbers to the right side of the cell and text to the left. Goal Seek adjusts the value of a specific cell until a formula that includes that cell reaches the result you want. Graphics are images such as clip art, word art, graphs, and charts. Gridlines are lines on a chart that can make critical data comparisons easier. Some charts, such as a 3-D pie chart, don't need gridlines. A header is text that appears within the top margin of a page. Headers are the lettered gray areas at the top of each column and the numbered gray areas to the left of each row. An If function performs a logical test on an argument, then performs an action based on whether the logical test is true or false. Locked cells are protected from changes. Formulas using logical functions produce a result based on conditions you specify. Examples of logical functions include IF, IFERROR, AND, OR, FALSE, TRUE, NOT, A logical test determines whether an argument is true or false. Macros are recordings of commands that automate commonly performed or complicated procedures, speeding up your work. They use the developer tab. Returns the largest value in the range in the argument. Returns the smallest value in the range in the argument. Mixed addresses are cell references that combine absolute and relative addressing, making either the row or the column absolute. Following are examples of mixed addresses: $A1,E$15,$C3. $A1 refers to an exact column, A, but leaves the row as a relative address. AutoSum uses a moving border to let you know which range of cells is going to be totaled by the formula. The moving border looks a bit like tiny ants marching around the range. The Name Box, which is located on the formula bar, indicates the current address of the active cell or cell range. Used to name ranges and edit named ranges. Named ranges are often used in formulas. Selected cell ranges that are not adjacent to each other are referred to as non-contiguous.
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Number Formatting Objects Operators
Order Of Precedence Parentheses in Formulas PivotTable PivotTable Wizard Protection Range Range Address Relative Reference
Sorting Subtotals Mode Sum Syntax View Formulas
Excel offers many options for adjusting the way numbers appear on the screen by changing their formatting. Some examples include: General-1234.4321 Currency-$1,234.43 Accounting - $1234.43 Objects are any data that can be used in an application or shared with other applications. Operators are used to tell Excel what mathematical functions to perform in a formula. The following symbols are the operators which are used most often in Excel formulas: Addition (+) Subtraction (-) Multiplication (*) and Division (/). The order of precedence is the order in which Excel calculates a formula. Excel performs calculations inside parentheses before other operations in a formula. For example, in the formula (B3+2)*4, Excel will first add B3+2, then multiply the result by 4.60 PivotTables are interactive worksheet tables that allow you to summarize data with great flexibility. Their row and column headings can be adjusted to get different looks at original data. The PivotTable Wizard is a series of dialog boxes that guides you step-by-step through the process of creating a PivotTable. You can lock selected parts of a worksheet to protect those parts from being altered by an outside source by activating the Protection feature under the Tools menu. A range is a block of cells that can be selected, manipulated, named, or formatted as a group. A range address identifies a range by the cells located at diagonally opposed corners. For example, F3:G59 identifies a range that starts in cell F3 at the upper left and extends through cell G59. A relative address is a standard cell reference that appears like this: A1,E15,M42. A relative address changes if you copy a formula that contains it to a new location on the worksheet. Think of it like saying "in two weeks" the date will always be different (or relative) depending on the current date. Sorting is putting data in order alphabetically, numerically, or chronologically. You can sort in either ascending or descending order. Subtotals mode is an easy way to summarize information in an Excel list. Subtotals mode automatically calculates subtotal and grand total values, inserts and labels the total rows, and outlines the list for you. Adds the values in the function argument or the values in the cell references in the argument. The syntax of the function refers to the order of the functions arguments. In some functions, the order of the arguments determines how Excel solves the function. View Formulas let you display the formulas in cells instead of the values that the formulas produce. You can do this by selecting the Formulas check box located on the View card of the options dialog box.
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