Minutes - Beachwood City Schools

BEACHWOOD BOARD OF EDUCATION Regular Meeting July 23, 2012 The Regular Meeting of the Beachwood Board of Education was called to order by Dr. Brian Weiss, President of the Board of Education, at 7:31p.m. at the Beachwood Board of Education Fairmount Community Room located at 24601 Fairmount Blvd., Beachwood, Ohio, with all members having been notified in writing. Members Present: Dr. Brian Weiss Mr. Mitchel Luxenburg Mr. David Ostro Mr. Joshua Mintz Mr. Steven Rosen Dr. Richard Markwardt, Superintendent, and Wesley Darvin, Student Council Vice President, were also present.

RESOLUTION 07-12-282

RESOLUTION TO APPROVE THE ROUTINE MATTERS OF THE BEACHWOOD BOARD OF EDUCATION

It was moved by Mr. Luxenburg

Seconded by Mr. Rosen

BE IT RESOLVED that the Board of Education of the Beachwood City School District hereby approve the minutes of the Regular Meetings of June 25, 2012 and July 9, 2012; and the Special Meetings of June 29, 2012 and July 16, 2012. BE IT RESOLVED that the Board of Education of the Beachwood City School District hereby approve the Financial Statement for June 2012. BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby approve the appointment of the following individual(s) to be added to the substitute list for the 20122013 school year: TEACHERS $90.00 per day BERRY, JONI T. BEYER, JACOB WEIZMAN, ELISSA SPECIAL EDUCATION ASSISTANT $10.00 per hour BERRY, JONI T. Ayes:

Dr. Weiss Mr. Luxenburg Mr. Ostro Mr. Mintz Mr. Rosen

Nays:

None


RESOLUTION TO APPROVE WARRANTS FOR JUNE 2012

It was moved by Mr. Ostro

Seconded by Mr. Mintz

BE IT RESOLVED that the Board of Education of the Beachwood City School District hereby approves the payment of warrants 63225 through 63596 drawn on JP Morgan Chase Bank NA, in the amount of $6,699,719.22. Ayes:


Nays:

None


RESOLUTION TO APPROVE INVESTMENTS FOR JUNE 2012

It was moved by Mr. Mintz


BE IT RESOLVED that the Board of Education of the Beachwood City School District hereby approves investments for June 2012. Ayes:


Nays:

None


RESOLUTION TO APPOINT DELEGATE AND ALTERNATE TO OSBA ANNUAL BUSINESS MEETING


Seconded by Mr. Luxenburg

BE IT RESOLVED that the Board of Education of Beachwood City School District hereby appoints Steven Rosen as a delegate, and Joshua Mintz as an alternate to the 2012 Ohio School Boards Association Annual Business Meeting on November 12, 2012. Ayes:


Nays:

None


RESOLUTION TO ACCEPT RESIGNATION OF NONTEACHING STAFF MEMBER



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby accepts the resignation of WENDY LESKO, Special Education Assistant at Hilltop Elementary School, at the end of the 2011-2012 school year, as detailed in the attachment. Ayes:


Nays:

None


RESOLUTION TO APPROVE LONG-TERM SUBSTITUTE CERTIFICATED STAFF



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby approves WENDY LESKO, as a Long-Term Substitute Intervention Specialist at Hilltop Elementary School, effective August 27, 2012 through December 21, 2012, at Step 1, MA, Salary Schedule C, Compensation: $22,498.41, with compensation based on the 2011-2012 Master Contract. Ayes:


Nays:

None


RESOLUTION TO INCREASE WORK SCHEDULE FOR CERTIFICATED STAFF FOR THE 2012-2013 SCHOOL YEAR



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby approve an increase in work schedule for SHULING TAI, Chinese teacher at the Middle School, from .70 FTE, to 1.0 FTE, for the 2012-2013 school year, due to an increase in student enrollment. Ayes:


Nays:

None


RESOLUTION TO APPROVE LIMITED CONTRACT FOR CERTIFICATED STAFF FOR THE 2012-2013 SCHOOL YEAR



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby approves STEPHEN ARVIDSON, Science Teacher at Beachwood High School, Step 10, MA, Schedule C, 1.0 FTE, Compensation: $68,415.00, with compensation based on the 2011-2012 Master Contract, due to resignation of SHEILA BALDESSARI. Ayes:


Nays:

None

Mr. Hardis stated that Stephen is relocating from Colorado and was not in the audience.


RESOLUTION TO RESCIND CONTRACTS FOR SERVICE FOR ATHLETICS FOR THE 2012-2013 SCHOOL YEAR



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby rescinds the following contracts for service for athletics: FRABOTTA, ANDREA Cheerleading Coach, approved June 11, 2012, Resolution #06-12-214 PERTZ, MICHAEL Soccer Assistant Coach-Boys, approved June 11, 2012, Resolution #06-12-214 Ayes:


Nays:

None


RESOLUTION TO APPROVE CONTRACTS FOR SERVICE FOR ATHLETICS FOR THE 2012-2013 SCHOOL YEAR



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby approves the following contracts for service for athletics, for the 2012-2013 school year, with compensation based on the 2011-2012 Master Contract: High School/Fall Sports BUCHANAN, CHRIS

Sport/Coaching Position Soccer Assistant Coach-Boys

Ratio Range 1.10/1.15/1.20/1.25

Step 1

Ratio Compensation 1.15 $5,135.90

Middle School/Fall Sports HOLMES, LARRY

Sport/Coaching Position Football Co-Assistant Coach

Ratio Range .90/.95/1.0/1.05

Step ½ of 0

Ratio Compensation .45 $2,009.70

Ayes:


Nays:

None


RESOLUTION TO APPROVE VOLUNTEER FOR ATHLETICS FOR THE 2012-2013 SCHOOL YEAR



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby approves the following volunteer for athletics, for the 2012-2013 school year: High School/Fall Sports PERTZ, MICHAEL

Sport/Coaching Position Soccer Assistant Coach-Boys

Ayes:


Nays:

None

Mr. Ostro questioned why in resolution number 290 a contract for service was rescinded for Mr. Pertz and we are now approving him as a volunteer. Mr. Hardis replied the Mr. Pertz had changed jobs and would not be able to fulfill his contract for service, but wanted to work with the program.


RESOLUTION TO APPROVE CONTRACT FOR SERVICE FOR ELDERCLASS PROGRAM FOR THE 2012-2013 SCHOOL YEAR



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby approves a contract for service for MORT BIEL, as a consultant for the Elderclass Program, effective the 2012-2013 school year, Compensation: $6,000.00. Ayes:


Nays:

None


RESOLUTION TO APPROVE PURCHASE OF ONE SCHOOL BUS VIA OHIO SCHOOLS COUNCIL BUS PURCHASING PROGRAM



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby approves the purchase of one (1) conventional 72 passenger Blue Bird school bus from Cardinal at a cost of $75,667.00, as detailed in the attachment. Ayes:


Nays:

None

Dr. Markwardt stated with the age of the fleet there is a need to replace some buses. We last purchased buses in 2006 and 2010. Mr. Rosen inquired if we choose the same model and/or make. Dr. Markwardt said typically we do for consistency. Mr. Mintz asked what the life expectancy was for a bus. Dr. Markwardt replied ten years. Mr. Rosen said he recalled CBS recommended that the District buy buses. Dr. Markwardt stated we used to have a practice of purchasing one a year, but have departed from that practice in recent years.


RESOLUTION TO APPROVE PARTICIPATION IN STATE OF OHIO COOPERATIVE PURCHASING PROGRAM FOR FISCAL YEAR 2013



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby approves membership in the State of Ohio Cooperative Purchasing Program for fiscal year 2013, as detailed in the attachment. Ayes:


Nays:

None


RESOLUTION TO APPROVE PARTICIPATION IN SPECIFIED 2012-2013 OHIO SCHOOLS COUNCIL PROGRAMS


Seconded by Mr. Ostro

BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby approves participation in specified 2012-2013 Ohio Schools Council programs as follows: Ohio Schools Council Cooperative Purchasing Program LEEMC (Lake Erie Educational Media Consortium)

$463.10 $400.00 $365.25 Ayes:


Nays:

None


RESOLUTION TO APPROVE RENEWAL OF FOOD SERVICE MANAGEMENT AGREEMENT WITH AVI FOODSYSTEMS, INC. FOR ONE-YEAR TERM



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District renews the Food Service Management Agreement with AVI FoodSystems, Inc., pursuant to Article 20 and any amendments to the Agreement thereto, for an additional term of one (1) year commencing on August 1, 2012 and ending on July 31, 2013, consistent with the terms of Schedule E-1 and Schedule E-3 which are attached to this Resolution and incorporated herein. Ayes:


Nays:

None


RESOLUTION TO APPROVE RENEWAL OF PREVENTATIVE SERVICE AND MAINTENANCE AGREEMENT WITH COMFORT SYSTEMS USA FOR BEACHWOOD MIDDLE SCHOOL



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District renews a Preventative Service and Maintenance Agreement with Comfort Systems USA for HVAC equipment located at Beachwood Middle School, effective September 1, 2012 to August 31, 2013, not to exceed $17,856.00. Ayes:


Nays:

None


RESOLUTION TO AMEND PAYMENTS IN LIEU OF TRANSPORTATION FOR THE 2011-2012 SCHOOL YEAR, RESOLUTION #05-12-175



WHEREAS the Beachwood Board of Education has taken several factors into consideration; WHEREAS the Board has examined present bus routes with low ridership; NOW THEREFORE, BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby declares the following schools impractical to transport due to the number of pupils to be transported , in accordance with ORC 3327.02(2); and the cost of providing transportation in terms of equipment, maintenance, personnel, and administration, ORC 3327.02(3): SCHOOL Hawken Upper North Coast Academy St. Dominic St. John of the Cross Trinity High School

STUDENTS 2 1 1 2 1 Ayes:


Nays:

None


RESOLUTION TO APPROVE CONTRACTOR AGREEMENT EDUCATION CONSULTING, LLC



INDEPENDENT WITH PTC

BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby approves the Independent Contractor Agreement between the Beachwood City School District Board of Education and PTC Consulting, LLC, effective August 1, 2012 through July 31, 2013, as detailed in the attachment. Ayes:


Nays:

None


RESOLUTION TO AUTHORIZE CHANGE ORDERS WITH MR. EXCAVATOR, INC.



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby authorizes change orders with Mr. Excavator, Inc. for Bid Package-1 Early Sitework and Foundation at Beachwood High School, as detailed in the attachment. The revised contract amount including these change orders is $1,555,384.00. Change Order No. 017 (PCO #037)

Increase

$2,214.00

Change Order No. 021 (PCO #129)

Decrease

($10,457.00)


Increase

$2,367.00

Ayes:


Nays:

None


RESOLUTION TO AUTHORIZE CHANGE ORDERS WITH PENN-OHIO ELECTRICAL COMPANY



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby authorizes change orders with PENN-OHIO ELECTRICAL COMPANY, for the Beachwood Schools High School Renovation Project, BP#8 Electrical/Technology, as detailed in the attachment. The revised contract amount including these change orders is $4,528,324.00. Change Order No. 005 (PCO #117)

Decrease

($441.00)


Decrease

($6,323.00)

Ayes:


Nays:

None


RESOLUTION TO AUTHORIZE CHANGE ORDER WITH FIRE PROTECTION, INC.



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby authorizes a change order with FIRE PROTECTION, INC., for the Beachwood Schools High School Renovation Project, BP#6 Fire Protection, as detailed in the attachment. The revised contract amount including this change order is $720,348.00. Change Order No. 006 (PCO #101)

Decrease

($300.00)

Ayes:


Nays:

None


RESOLUTION TO APPROVE RENEWAL OF ENERGY MANAGEMENT AND CONTROL SYSTEM SERVICE CONTRACT WITH DIRECT DIGITAL CORPORATION



BE IT RESOLVED on the recommendation of the Superintendent of Schools that the Board of Education of the Beachwood City School District hereby renews an Energy Management and Control System Service Contract with Direct Digital Corporation for district buildings, effective June 15, 2012 to June 14, 2013, not to exceed $20,292.00. Ayes:


Nays:

None

Reports Superintendent Dr. Markwardt stated we are in the process of putting together everything for next year. Obviously the High School project is the major component and we are working with the architects and contractors. We are also looking at the other buildings in the District. We hope to have the schedule finalized by next week. There have been no decisions made yet, but we are close. Dr. Markwardt reported that were a few staff still to hire. It has been a very busy summer. Beachwood Federation of Teachers No one attended the meeting. Student Council President – Wesley Darvin Wes inquired about the starting time at the High School. He had been asked to remind the Board about the morning academy used by students needing extra help. He said many of the students cannot stay at the end of the day to work with teachers. Board Members Mr. Rosen thanked his fellow Board members for the spirited and enlightening Board training. Public Comment Karen Tindel, 25640 Halburton, Beachwood Mrs. Tindel stated she has one student at the Middle School and one at the High School. She said like Wes she has the same concerns about the morning academy. Mrs. Tindel said it is a wonderful service that is offered and asked the Board to please reconsider doing away with it. Jessica Vendetti, 23606 East Groveland, Beachwood Mrs. Vendetti has a student going into first grade at Bryden and is concerned with the extended school day. She said her child comes home from school tired and hungry. Mrs. Vendetti said she is concerned about how fatigue will impact her child’s learning. She stated that unstructured time can be valuable. She coaches a recreation soccer team and her daughter was too tired to practice. Mrs. Vendetti said there is not much educational research on costs to students for extended day. As a parent she can easily say what the costs are. Mrs. Vendetti said she has polled other parents in Beachwood and other school districts. She says students in Beachwood are getting a great education and she feels if it’s not broken, don’t fix it. Mrs. Vendetti states there should be a balance for students with unstructured time with family, walking the dog, and playing in the back yard. Dr. Markwardt stated he agrees with her comments and said they parallel conversations with the administrative staff that day. The administrators want a good schedule in a holistic sense that will be meaningful for students. As far as the extended schedule what we are hoping to achieve and want to see is the maximum benefit for students and how to fulfill it. If an earlier start means a more qualitative learning environment for students we want to make a decision based on what is best for them. Dr. Markwardt said a decision will have to be made soon and will probably be only a slight extension to the school day. Mrs. Vendetti inquired if there has been a logistical decision or discussion about fatigue and hunger and would there be less homework to adjust for the longer day. She asked if there is a plan for a designated snack time. Mrs. Vendetti said as a parent she will support the decision made and will make adjustments at home. Dr. Markwardt stated the discussion is not being based in terms of academics only, but includes nurturing, down time and how all this will be met. Mrs. Vendetti said she appreciates that the concerns are being considered. There are a lot of parents that share similar concerns and are nervous. Dr. Markwardt said the nervousness should subside in about a week. Mr. Rosen stated that Karen Carmen reached out to Doug Levin to tour through the recreation center and pool.


RESOLUTION TO ADJOURN MEETING

It was moved by Mr. Rosen

Seconded by Mr. Ostro

BE IT RESOLVED that the Board of Education of the Beachwood City School District hereby adjourn this meeting at 7:59 p.m.

_______________________________________ Signed Dr. Brian Weiss President, Board of Education

Ayes:


Nays:

None

_______________________________________ Attest Michele E. Mills Treasurer, Board of Education