Minutes - Keyes Union School District

KEYES UNION ELEMENTARY SCHOOL DISTRICT BOARD OF TRUSTEES NOTICE OF REGULAR BOARD MEETING Wednesday, April 17, 2013 Closed Session – 5:30 p.m. Regular Session – 6:00 p.m. A regular meeting of the Keyes Union Elementary School District Board of Trustees: 1.

OPENING 1.1. 1.2

2.

Call to Order – The meeting was called to order by Jeff Reed, President, at 5:30 p.m. at Keyes Elementary School Cafeteria. Roll Call – A quorum was established and roll was taken. Present: President, Jeff Reed; Vice-President, Jimmy Emmons Sr.; Clerk, Tammy Suarez; Member, Bob Edwards; Member, Tony Aguilar. Tardy: None Absent: None Others Present: Cynthia Schaefer, Principal; Joann Grether, Principal; Karen Redfield, Principal; Rusty Wynn, Principal; Michelle Christiansen, CBO/Business Manager, Marilyn Palmer, Recorder. Others Present On Roster: Mary Vargas, Alexan Martinez, Elizabeth Canales, Anna Ramirez, Emilia Jimenez, Carlos Jimenez, Antonia Villalobos, Albert Ramos, Noema Anaya, Dan Swanson, Kaycie Swanson, Tamara McClintick, Carolyn Stewart, Vanessa Jimenez, Ana Renden, Barbara Spratling, Noemi Quintero, Karen Nunes, Stacey Knight, Mercedes Hollcraft, Viviana Cardenas, Nestor Olivares, and Albert Ramos.

INVITATION TO ADDRESS THE BOARD OF TRUSTEES ON CLOSED SESSION ITEMS As provided by law, the Board of Trustees may request to meet in Closed Session for consideration of personnel qualifications, possible or pending litigation, employee grievance, student discipline or employee organization items which are timely. Motion by Jimmy Emmons, Sr., Seconded by Bob Edwards to go into Closed Session at 5:31 p.m.

3.

CLOSED SESSION 3.1

Negotiations Update with District Chief Negotiator – By Cynthia Schaefer

3.2

Legal Matter – Anticipated Litigation – By Cynthia Schaefer

Motion by Bob Edwards, Seconded by Jimmy Emmons, Sr. to come out of Closed Session at 5:50 p.m. 4.

BOARD REPORTS OUT CLOSED SESSION ITEMS AND APPROVAL/AMENDMENT OF AGENDA 4.1

No Reportable Actions for Closed Session

4.2

Approval/Amendment of Agenda

Motion by Jimmy Emmons, Seconded by Tammy Suarez to accept updated item 10.1 on board agenda. Vote: Yes – 5; No – 0; Abstain – 0 5.

FLAG SALUTE 5.1

Flag Salute by Keyes Elementary School– By Karen Redfield

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5.2

6.

Recognition of Keyes Elementary Students 5th Grades for Articles Wrote in the Modesto Bee: Damian Aranda, Alexan Martinez, Lacey Chitwood, Sarah Canales, Emily Jimenez, Rayden Simmons and Giovanni Ramirez.

INVITATION TO ADDRESS THE BOARD OF TRUSTEES on any items listed or not listed on agenda This item is placed on the Agenda so that members of the audience have an opportunity to speak regarding subjects or concerns that appear, or do not appear, on the agenda. The Board President reserves the right to limit speaking time to 5 minute per person and 20 minutes for all comments. The Board of Trustees is prohibited from discussing or acting upon matters not on the agenda. Anyone wishing to speak to the Board of Trustees is requested to fill out a form “Request to Address the Board” located at the back of the boardroom. Please submit the form to the Executive Assistant to the Superintendent. 6.1

7.

8.

Invitation to Address the Board of Trustees on any item listed or not listed on the agenda

ANNOUNCEMENTS 7.1

Keyes Community Clean-Up – April 20, 2013 at Keyes Elementary School from 8:30 a.m. to 11:00 a.m.

7.2

Friends of the Library Book Sale, April 20, 2013 at Keyes Elementary School Cafeteria from 9:00 a.m. to 2:00 p.m.

7.3

Testing for Students for KUSD – April 22 through May 3, 2013.

7.4

Annual Spring School Trustee Inservice – Wednesday, April 24, 2013 at 6:00 p.m. at the Petersen Event Center located at 720 12th Street, Modesto CA.

7.5

KTL’s “Are YOU Smarter Than a 4th Grader?”– April 25, 2013 at 6:30 p.m. held at Spratling Middle School

RECOGNITION/PRESENTATION 8.1

Recognition of RFEP Students – By Carolyn Stewart Michael De La Cruz (4th Grade), Angel Ruiz-Hernandez (4th Grade), Jaison Zuniga (4th Grade), Janet Cardenas (4th Grade), Aaron Monica (4th Grade), Noema Anaya (5th Grade), Fabian Berumen (5th Grade), Andres Pina (6th Grade), Alexandra Virrey-Villalobos (6th Grade), and Alberto Ramos (7th Grade)

8.2

Common Core State Standards/Smarter Balanced Assessment – By Cynthia Schaefer

8.3

Staff Reports 8.3.1

8.3.2 8.3.3 8.3.4 9.

Karen Redfield – State tested has started with Special Ed students; Youth basketball is almost complete – thanks to Khush Samra for all her effort; Students raised nearly $2,000 for Pennies for Patients. Joann Grether – Preparing for school wide testing; 6th graders are preparing for outdoor education and 8th grade parents are meeting for graduation preparation. Rusty Wynn – Preparing for testing for next week; working on staff FTE’s for next year and coordinator positions. Tamara McClintick – Shared results of community assessment.

CONSENT AGENDA ITEMS

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Actions prepared for Consent Calendar are consistent with adopted and approved policies of the District and are deemed routine in nature. They will be acted upon in one motion without discussion, unless members of the Board request that an item be removed from the Consent Calendar. In that event, it will be taken up in the order indicated on the main agenda. 9.1

Approval of Minutes We request the Board of Trustees approve the minutes for the following: - Regular Board Meeting of March 13, 2013

9.2

Approval of Claims and Payroll We request the Board of Trustees approve the Claims and Payroll for the month of March, 2013. These documents have been provided to the Board under separate cover and are available to the public upon request.

9.3

Approval of Administrative/Management Reports We request the Board of Trustees accept the school site and management reports from schools in Keyes Union School District as presented.

9.4

Interdistrict Attendance Agreements We request the Board of Trustees approve the interdistrict transfer agreements as presented.

9.5

Approval of Head Start Items 9.5.1

9.6

Approval of Standard Agreement(s) for Keyes Union School District 9.6.1 9.6.2

9.7

Head Start Community Assessment Report Update for the 2012-13 Program Year

Agreement between Interquest Detection Canines of Central Valley and KUSD for 2013-14 School Year Agreement and Consent for Legal Representation by Lozano Smith for KUSD and KTL

Approval of Keyes to Learning Charter School Documents 9.7.1 KTL Employee Handbook (Revised) 9.7.2 KTL Employee Preparedness & Crises Response Plan and Pandemic Plan These documents are provided to the Board under separate cover and are available to the public upon request.

9.8

Approval of Consolidated Application We request the Board of Trustees approve the Consolidated Application as presented. This document is available under separate cover and are available to the public upon request.

9.9

Approval of Overnight Fieldtrip to Disneyland for KTL Seniors We request the Board of Trustees approve an overnight fieldtrip to Disneyland by KTL Seniors from May 15, 2013 to May 17, 2013.

9.10

Approval of KUSD School Calendar for 2013-14 School Year We request the Board of Trustees approve the KUSD School Calendar for 2013-14 School Year as presented.

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9.11

Approval of Quarterly Williams Settlement Report There were no complaints between January – March, 2013.

Item 9.4 was pulled from the consent items. Motion by Tony Aguilar to release student #9.4.11 and approve interdistrict request, Seconded by Jimmy Emmons, Sr. Vote: Yes – 5; No – 0; Abstain – 0 Motion by Tony Aguilar, Seconded by Bob Edwards to approve all other interdistrict requests as presented. Vote: Yes – 5; No – 0; Abstain – 0 Motion by Tony Aguilar, Seconded by Bob Edwards to approve items 9.1 through 9.11, except 9.4, as presented. Vote: Yes – 5; No – 0; Abstain – 0 10.

ACTION ITEMS 10.1

Approval of Certificated/Classified/Confidential/Management Personnel Actions We request the Board of Trustees approve the Personnel Actions listed on the attached document, as presented. Motion by Jimmy Emmons, Seconded by Tammy Suarez to approve personnel items as presented. Vote: Yes – 5; No – 0; Abstain – 0

10.2

Approval of Outdoor Education Allocation for 2013-14 School Year We will provide the fiscal information for Outdoor Education for the 2012-13 school year and request the Board of Trustees determine the District allocation for the 2013-14 school year. Motion by Tony Aguilar, Seconded by Jimmy Emmons, Sr. to approve the District to commitment $12,500 for Outdoor Education allocation for the 2013-14 school year. Vote: Yes – 5; No – 0; Abstain – 0

10.3

Approval of SMS Athletic Allocation for 2013-14 School Year We will provide the fiscal information for Spratling Middle School athletics for the 2012-13 school year and request the Board of Trustees determine the District allocation for the 2013-14 school year. Motion by Jimmy Emmons, Sr., Seconded by Bob Edwards for ASB to cover transportation and uniform costs for SMS Athletic allocation for the 2013-14 school year (approximately $4,000). The district to cover all other costs. Vote: Yes – 5; No – 0; Abstain – 0

10.4

Public Hearing – Initial Proposal by District to CSEA for the 2013-14 School Year The Board President will conduct a Public Hearing and acknowledge receipt of District’s initial proposal to CSEA. Opened at: 6:55 p.m.

Closed at: 6:56 p.m.

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10.5

Approval to Accept Initial Proposal by District to CSEA for the 2013-14 School Year The District’s initial proposal for the 2013-14 school year to CSEA is included. We request the Board of Trustees accept the initial proposal by District for the 2013-14 school year. Motion by Jimmy Emmons, Sr., Seconded by Tammy Suarez to accept initial proposal by District to CSEA for the 2013-14 school year. Vote: Yes – 5; No – 0; Abstain – 0

10.6

Public Hearing – Initial Proposal by CSEA to District for the 2013-14 School Year The Board President will conduct a Public Hearing and acknowledge receipt of CSEA’s initial proposal to District. Opened at: 6:56 p.m.

10.7

Closed at: 6:57 p.m.

Approval to Accept Initial Proposal by CSEA to District for the 2013-14 School Year CSEA’s initial proposal for the 2013-14 school year to the District is included. We request the Board of Trustees accept the initial proposal by CSEA for the 2013-14 school year. Motion by Tony Aguilar, Seconded by Jimmy Emmons, Sr. to accept initial proposal by CSEA to District for the 2013-14 school year. Vote: Yes – 5; No – 0; Abstain – 0

10.8

Public Hearing – Initial Proposal by District to KTA for the 2013-14 School Year The Board President will conduct a Public Hearing and acknowledge receipt of District’s initial proposal to KTA. Opened at: 6:57 p.m.

10.9

Closed at: 6:58 p.m.

Approval to Accept Initial Proposal by District to KTA for the 2013-14 School Year The District’s initial proposal for the 2013-14 school year to KTA is included. We request the Board of Trustees accept the initial proposal by District for the 2013-14 school year. Motion by Tammy Suarez, Seconded by Bob Edwards to accept the initial proposal by District to KTA for the 2013-14 school year. Vote: Yes – 5; No – 0; Abstain – 0

10.10

Approval of Discussion/Action on California Voting Rights Act Letter and Redistricting The District received a letter from the Latino Community Roundtable of Stanislaus County requesting that the District change its election method from at-large to a by-trustee area election method. In response, the County Office of Education has established a redistricting consortium that districts may participate in to obtain redistricting services at a discounted rate. The Board will discuss the demand made in the letter and will consider whether to act to approve participation in the consortium and commence the process to divide the district into trustee areas for the establishment of a by-trustee area election method to be applied commencing with the November 2015 governing board member election. Motion by Tammy Suarez, Seconded by Tony Aguilar to approve to divide KUSD into trustee areas for the establishment of a by-trustee area election method to be applied commencing with the November 2015 governing board election. Vote: Yes – 4; No – 1 (Jimmy Emmons, Sr.); Abstain - 0

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11.

REPORTS 11.1

Superintendent’s Report – By Cynthia Schaefer Congratulations to Denise Moran and Joy Gonzales for receiving School Bell Awards; Learning Community Resources is going well; State Testing will begin soon for students; Negotiations will begin soon for the 2013-14 school year.

11.2

Board Member Comments 11.2.1 11.2.2 11.2.3 11.2.4 11.2.5

12.

Tony Aguilar – Crossing guards are doing a great job. Bob Edwards – No comment. Jimmy Emmons, Sr. – Thank you to everyone for attending the board meeting. Tammy Suarez – Encouraged everyone to help clean Keyes on Saturday Jeff Reed – Looking forward to “Are you Smarter than a 4 th Grader”.

INFORMATION Next Board Meeting – A Regular Board Meeting will be held on May 8, 2013, at Keyes Elementary School Cafeteria. Closed Session will begin at 5:30 p.m. and Regular Session will begin at 6:00 p.m. ADJOURNMENT 12.1

13.

Motion by Jimmy Emmons, Sr. Seconded by Bob Edwards to close the Regular Board Meeting at 7:20 p.m. Prepared by,

Cynthia Schaefer Secretary to the Board of Trustees

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