OBIEE Dashboard Reporting Reference Guide - UK SBS

Oracle 12 – Finance Training

OBIEE Dashboard Reporting Reference Guide

UK SBS Training Services Team

SFM15 - OBIEE Dashboard Reporting

Version Control

Version

Created

Author

Reviewer

Signed Off

2.0

MAY-2014

M. Houghton

D. Rees

19.06.14

Oracle 12 Finance Training Reference Guide

Page ii Version 2.0


Contents 1

Module Objectives & Agenda .............................................................................................. 1

2

Overview of OBIEE ............................................................................................................... 2

3

Procurement & Spend – Custom Dashboard Reports - PO ............................................. 4 3.1

Open Purchase Order Report ............................................................................................. 5

3.1.1

Step-by-Step Guide & Report Parameters .................................................................. 5

3.1.2

Default Output Columns ............................................................................................ 11

3.1.3

Generic Functionality - Customising the Default Output View ................................... 12

3.1.4

Generic Functionality - Saving/Applying your Report Customizations ...................... 14

3.1.5

Generic Functionality - Saving/Removing a Report to your Favourites ..................... 15

3.2

The Group Financial Reporting & Control – AP Invoices Report ...................................... 16

3.2.1

Navigation Path ......................................................................................................... 16

3.2.2

Report Parameters .................................................................................................... 16

3.2.3


4

Financials – Custom Dashboard Reports - AP ................................................................ 18 4.1

The Expenditure by Supplier and Cost Centre Report ..................................................... 19

4.1.1

Navigation Path ......................................................................................................... 19

4.1.2


4.1.3


4.2

The Transparency Report ................................................................................................. 21

4.2.1

Navigation Path ......................................................................................................... 21

4.2.2


4.2.3


5

Financials – Custom Dashboard Reports - AR ............................................................... 24 5.1

The AR Open Invoices Report .......................................................................................... 25

5.1.1

Navigation Path ......................................................................................................... 25

5.1.2


5.1.3



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5.2

The AR Process Performance Report .............................................................................. 27

5.2.1

Navigation Path ......................................................................................................... 27

5.2.2


5.2.3


5.3

The Group Financial Reporting & Control – AR Invoices Report...................................... 29

5.3.1

Navigation Path ......................................................................................................... 29

5.3.2


5.3.3


6

Financials – Custom Dashboard Reports - GL ................................................................ 31 6.1

The Account Analysis with Line Detail Report .................................................................. 32

6.1.1

Navigation Path ......................................................................................................... 32

6.1.2


6.1.3


6.2

The Programme YTD Monitoring Report .......................................................................... 34

6.2.1

Navigation Path ......................................................................................................... 34

6.2.2


6.2.3


6.3

The Administration Costs Monthly Profiles Report ........................................................... 36

6.3.1

Navigation Path ......................................................................................................... 36

6.3.2


6.3.3


6.4

The Administration Cost YTD Monitoring Report ............................................................. 38

6.4.1

Navigation Path ......................................................................................................... 38

6.4.2


6.4.3


6.5

The Cost Expenditure Analysis Report ............................................................................. 40

6.5.1

Navigation Path ......................................................................................................... 40

6.5.2


6.5.3



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6.6

6.6.1

Navigation Path ......................................................................................................... 42

6.6.2


6.6.3

Default Output Columns – Entity Summary ............................................................... 43

6.6.4

Default Output Columns – Business Unit Summary .................................................. 44

6.6.5

Default Output Columns – Cost Centre Summary..................................................... 44

6.6.6

Default Output Columns – Account Summary ........................................................... 45

6.6.7

Default Output Columns – Programme Summary ..................................................... 45

6.6.8

Default Output Columns – Analysis Summary .......................................................... 46

6.6.9

Default Output Columns – Transaction Level ............................................................ 47

6.7

7

The Month End Reports ................................................................................................... 42

The Management Reporting on Balances Report ............................................................ 49

6.7.1

Navigation Path ......................................................................................................... 49

6.7.2


6.7.3


Appendix A –Report Summary ......................................................................................... 51


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Legend These recognised abbreviations tell you what action to take in the practical exercises. They will not appear as options on the Oracle system, but are our instructions to you: (N) – Navigate (T) – Tab (ST) – Sub Tab Action Note: This is to draw your attention to an action you MUST take in order to effectively use the system.

Learning Note: This is to draw your attention to useful additional information that you may find interesting.

Caution Note: This is to give you forewarning about an action that is NOT advisable or may have consequences that could impact on your effective use of the system.


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1 Module Objectives & Agenda By the end of this module you should have an understanding of: 

OBIEE - Procurement & Spend - Custom Dashboard Reports o



Purchasing

OBIEE – Financials - Custom Dashboard Reports o

Accounts Payable

o

Accounts Receivable

o

General Ledger


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2 Overview of OBIEE Oracle Business Intelligence Enterprise Edition (simply referred to as OBIEE) provides a full range of business intelligence capabilities that allow you to: 

Collect up-to-date data from your cost centre/programme/directorate/group



Present the data in easy-to-understand formats (such as tables and graphs)

How OBIEE interacts with Oracle:

1. Transactions are entered onto Oracle 12 eBusiness database 2. The Extract Transform Load (ETL), updates the Data Warehouse with data from Oracle overnight

3. Subject Areas are the data sets that are accessed via OBIEE from the data held in the Warehouse

4. Data Warehouse then works out what information should fit into which subject area – hence why it is an overnight process


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SFM15 - OBIEE Dashboard Reporting OBIEE has two different functionalities:

1. Dashboard 2. Answers/Analysis

Learning Note: Your User Responsibility will determine whether you have Dashboard (read only) access or the full access to Dashboard and Analysis (where you can write your own reports).

The Dashboard allows you to view reports that are pre-programmed to meet the needs of your business. The Dashboard is split in to 2 sections: 

Financials



Procurement & Spend

Caution Note: Which sections you can view in the live system will be determined by your User Responsibility Your User Responsibility also determines your data security settings. For example BIS Users will only be able to view BIS data.


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3 Procurement & Spend – Custom Dashboard Reports - PO The Procurement & Spend Custom Dashboard Reports are accessed through the OBIEE PO Reports responsibility. The following reports are available: 

Group Financial Reporting and Control - Purchase Orders



Group Financial Reporting and Control - AP Invoices



Open Purchase Orders



PO GRNI Report



Purchase Commitments



Future Commitments



AP Payment Performance



Supplier Performance



Supplier Details



Duplicate Supplier Details

This chapter covers the most commonly used Procurement & Spend (PO) reports: 

The Open Purchase Order Report



The Group Financial Reporting & Control – AP Invoices Report


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3.1

Open Purchase Order Report

The Open Purchase Order Report details all open approved purchase orders for a specified cost centre. The output also lists Need-by Dates, plus the values that have already been receipted and matched; thereby showing exactly what is left on the Purchase Order. Learning Note: A Purchase Order Line is classed as open when: 

There is an outstanding amount to be received against it and / or



the Purchase Order Line has not been fully invoiced

3.1.1 Step-by-Step Guide & Report Parameters 1. Responsibility Your Organisation OBIEE Reports PO 2. Click on the Dashboards tab:

3. A list of reports under various section headings is displayed:

Learning Note: The reports listed under Procurement and Spend are standard generic OBIEE reports. The exception to this is the Custom Dashboard Index. The Custom Dashboard Index is a folder containing a suite of reports that have been specifically written to meet the needs of UK SBS’ clients.


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4. Select the Custom Dashboard Index link under Procurement and Spend, a screen to show the available reports is displayed:

Learning Note: The page is organised into relevant sections, for example Employee Expenses, Procurement Performance, Spend Analyzer & Supplier Performance The reports relating to that section are listed underneath.

5. Click the open

link next to the report that you wish to run, for example Open Purchase Order Report


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6. The report parameters screen is displayed together with the report data determined by the default parameter settings:

Learning Note: A sample report based on the default parameters contained in the Dashboard enables you to see an example of the selected report contents.

Caution Note: Data is updated overnight to the OBIEE function. When you run a report it will reflect the previous days position, it is not a real time function.

Action Note: You can change the parameters shown on the report by using the drop down arrows. You can alter the parameters as often as you like however, the changes are not saved so next time you go back to the report it will show the standard defaulted parameters.

Caution Note: Note that the Purchase Cycle Status parameter selected will return all Purchase Orders that do NOT have the selected status.


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7. To remove the defaulted parameters click on the Reset

button, and select Clear

All from the displayed list:

8. The defaulted parameters have been removed:

9. You can now set the required parameters for your report by clicking the drop down arrows next to each segment and selecting the required criteria from the displayed lists Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values.

Learning Note: If the data elements in a drop-down list and preceded by a tick box allows the selection of multiple values for the parameter.

For the Open Purchase Order report both parameter fields can contain multiple values.

10. Select the required report parameters, for example: Parameter Cost Centre

Description Select Cost Centre(s)

Mandatory? No

Purchase Cycle Purchase Order Status NOT No


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11. Once you are happy with the selected parameters click the Apply

button

12. The Report is displayed under the parameter headings:

Action Note: With all OBIEE Dashboards you can customise the output view. See Chapter 3.1.3 for more details.

13. If you want to print or export the report to Excel click on the Page Option

icon and select

the required function form the displayed list:

Options

Description

Printable PDF

Prints in PDF Format

Printable HTML

Prints in Browser Format

Export Current Page

Exports the Current Page

Export Entire Dashboard Exports the Entire Report


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14. An export link is also available at the bottom of the page

Options

Description

PDF

Exports report to a PDF File

Excel

Export the report to Excel 2003 or 2007+

PowerPoint Export the report to PowerPoint 2003 or 2007+

Action Note: If you are going to be using a set of parameters regularly you can save the customization. See Chapter 3.1.4 for more details.

15. The next time you go to your OBIEE home page you will see your most recent reports. You can open a report from the home page:

Action Note: You can also add reports to your favourites using the Favourites tab on the toolbar at the top of the screen. See Chapter 3.1.5 for more details.


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3.1.2 Default Output Columns The following table illustrates the default columns on the Open Purchase Order Report: Column Header

Description

Ledger Name

The Organisation set of books

Entity

The Organisation the PO was raised against

Purchase Order Number

The PO Number

PO Creation Date

The date the PO was created

Need By Date

Date the Goods/Services are Expected to be Received

Supplier Name

The Name of the Supplier used on the PO Line

Description

The Description of the Purchase Order Line

Match Type

The PO to Invoice Match Requirement (Always 3-way)

Unit Price

Unit Price for the Goods/Services requested on the PO Line

Unit Quantity

Quantity of each unit ordered

Amount Ordered

Total Ordered by Amount (in Currency)

Amount Received

Total Received by Amount (Receipted in iProcurement)

Amount Outstanding

Total amount still to be Receipted)

Amount Billed

Total Billed by Amount (Total matched to an invoice)

Goods Received Not Invoiced

Total amount Received that has still to be invoiced by the supplier

Cost Center Number

Cost Centre Value

Cost Center

Description of the Cost Centre Code used on the PO Line

Natural Account

Description of the Account Code used on the PO Line

Programme Code

Description of the Programme Code used on the PO Line

Analysis Code

Description of the Analysis Code used for the PO Line

Requestor

Individual who is assigned as requester in iProcurement

Purchase Cycle Status

The status of the PO

KC1

The Budget Approver

Currency Code

The Currency used on the PO Line

Tax Type

The Tax Jurisdiction for the Supplier

Tax Recoverable/Non Identifies if the tax for the PO line is Recoverable or Non Recoverable Recoverable


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3.1.3 Generic Functionality - Customising the Default Output View 1. By right clicking on a column header, the column customisation menu will be displayed:

2. The Sort Column options are as follows:

Sort Option

Description

Sort Ascending

Sorts the values in the column by ascending order

Sort Descending

Sorts the values in the column by descending order Specifies that an ascending sort for this column is added as another sort for the analysis.

Add Ascending Sort

In the Selected Columns pane, when you select this option, a Sort button with a number such as 2 or 3 is displayed to the left of the column name in the Selected Columns pane. Specifies that a descending sort for this column is added as another sort for the analysis.

Add Descending Sort

Clear All Sorts in View

In the Selected Columns pane, when you select this option, a Sort button with a number such as 2 or 3 is displayed to the left of the column name in the Selected Columns pane. Removes all sort specifications that you have made.

Learning Note: Alternatively to sort by ascending/descending values, you can also place your cursor into a report column heading field to display the sort function arrows 

The Up Arrow sorts the data in Ascending order



The Down Arrow sorts the data in Descending order

:

3. The Exclude column option allows you to ‘hide’ any columns that are surplus to your requirements


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4. The Move column option allows you to rearrange the columns to suit your requirements:

Move Option

Description

Left

Moves the selected column to the Left

Right

Moves the selected column to the Right

To Prompts

Allows you to filter the report further by the selected column attribute Selects the column to divide any associated graphical representation into sections.

To Sections

Caution Note: This Function is not available as the dashboards that are currently available only have a table view.


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3.1.4 Generic Functionality - Saving/Applying your Report Customizations 1. To save the parameters that you have entered select Save Current Customization, from the Page Option

icon menu

2. The following screen will be displayed:

3. Give the Customization a relevant name, for example ‘Open PO Report’ 4. By selecting Make this my default for this page, your customizations will automatically be applied as the default whenever you run this report in the future Caution Note: OBIEE will save the exact parameters that have been entered, therefore any report that has a Date, Month, Budget and/or Forecast parameter will need to be updated each month to ensure the correct Date, Month, Budget, Forecast is selected.

5. If you do not select the Make this my default for this page, to apply your customization the next time you run the report: o

Select Page Options

o

Select Apply Saved Customization

o

Select the required customization


icon menu

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3.1.5 Generic Functionality - Saving/Removing a Report to your Favourites 1. To save the report as a Favourite click into Favourites link at the top of the screen and select Add to Favourites from the displayed list:

2. Click back onto the Favourites link at the top of the screen and you can now see that the report has been added into your Favourites list:

3. To remove a report from your favourites list, select the required report from the displayed list and click on Remove from Favourites:


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3.2

The Group Financial Reporting & Control – AP Invoices Report

The Group Financial Reporting & Control – AP Invoices Report allows users to interrogate PO related Invoices that meet various different criteria in a specified date range, for example: 

Matched or Unmatched to a PO



Payment Status



Hold Status



Corresponding Supplier/Supplier Site



Group or Directorate responsible for the invoice

3.2.1 Navigation Path 1. Responsibility Your Organisation OBIEE Reports PO 2. (N) Dashboards > Procurement & Spend > Custom Dashboards Index 3. Click the open

link next to the Group Financial Reporting & Control – AP Invoices

3.2.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Group Financial Reporting & Control – AP Invoices Report: Parameter Invoice Date Between

Description Select the Date range required

Mandatory? Yes

Invoice First Payment Date

Select the Date of 1st Payment

No

Supplier Name

Select the Supplier

No

Supplier Site

Select the Supplier Site

No

Entity

Select the Entity Code

No

Group

Select the Group Code

No

Directorate

Select the Directorate Code

No

On Hold Flag Status

Is Invoice on Hold? Y/N

No

Invoice Payment Status

Select the Payment Status

No

Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values.


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3.2.3 Default Output Columns The following table illustrates the default columns on the Group Financial Reporting & Control – AP Invoices Report: Column Header

Description

Invoice Number

Supplier Invoice Number

Matched/Unmatched

Invoice Match Status

Payment Status

Invoice Paid Status

Invoice Distribution Number The Distribution Number of an Invoice Line Invoice Line Number

The Line Number of the Invoice

Group

Group Code that the Invoice Line has been applied to

Directorate

Directorate Code that the Invoice Line has been applied to

Entity

Entity Code that the Invoice Line has been applied to

Business Unit

Business Unit Code that the Invoice Line has been applied to

Cost Centre

Cost Centre Code that the Invoice Line has been applied to

Account

Account Code that the Invoice Line has been applied to

Programme

Programme Code that the Invoice Line has been applied to

Analysis 1

Analysis 1 Code that the Invoice Line has been applied to

Analysis 2

Analysis 2 Code that the Invoice Line has been applied to

Spare 1

Spare 1 Code that the Invoice Line has been applied to

Spare 2

Spare 1 Code that the Invoice Line has been applied to

Inter Entity

Inter Entity Code that the Invoice Line has been applied to

Account Code

Account Code that the Invoice Line has been applied to

Purchase Order

Purchase Order Number

Invoice Date

Date of the Invoice

Invoice Cancelled Date

Date Invoice Cancelled

Invoice Amount

Amount of the Invoice

Currency Code

The currency of the invoice

Invoice Payment Date

Date Invoice Paid

Payment Method

How Invoice was Paid

VAT Recovery

Recoverable VAT Amount

Category

Purchase Order Category

Item Description

Purchase Order Line Description

Supplier Name

Name of the Supplier

Supplier Site

Name of the Supplier Site

On Hold

Invoice Hold Status


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4 Financials – Custom Dashboard Reports - AP The Financial Dashboard Reports for Accounts Payable are accessed through the OBIEE Reports AP responsibility. The following reports are available: 

AP Invoice Payments by Payment Group



AP Payment Performance



AP Transaction Processing



Trade Creditors Report



Expenditure by Supplier & Cost Centre



Transparency Report



AP – Clear Line of Sight

This chapter covers the most commonly used Financials (AP) reports: 

Expenditure by Supplier & Cost Centre



Transparency Report


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4.1

The Expenditure by Supplier and Cost Centre Report

The Expenditure by Supplier and Cost Centre report shows all spend for a specified cost centre against each supplier for a specified period.

4.1.1 Navigation Path 1. Responsibility Your Organisation OBIEE Reports AP 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open

link next to the Expenditure by Supplier and Cost Centre report

4.1.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Expenditure by Supplier and Cost Centre Report: Parameter Fiscal Year

Description Select The Financial Year

Mandatory? No

Fiscal Period

Select The Financial Period

No

Expenditure Organisation Name

Select The Organisation

No

Supplier Name

Select The Required Supplier

No

Cost Centre

Select the Cost Centre Code(s)

No

Account

Select the Account Code(s)

No

Analysis

Select the Analysis Code(s)

No



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4.1.3 Default Output Columns The following table illustrates the default columns on the Expenditure by Supplier and Cost Centre Report: Column Header Description Supplier Name Supplier that has received Payment Cost Centre

Cost Centre Code that the Payment has been applied to

Account

Account Code that the Payment has been applied to

Analysis

Analysis Code that the Payment has been applied to

Month

The Month to Date Total Payment to the Supplier on the Account Combination

Total to Date

The Year to Date Total Payment to the Supplier on the Account Combination


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4.2

The Transparency Report

The Transparency report shows all payments as required to meet cross-government transparency reporting obligations.

4.2.1 Navigation Path 1. Responsibility Your Organisation OBIEE Reports AP 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open

link next to the Transparency report

4.2.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Transparency Report: Parameter Payment Date Between

Description Select the required Date Range

Mandatory? Yes

Ledger

Select the required Ledger

No

Entity

Select the Entity Code(s)

No

Business Unit

Select the Business Unit Code(s)

No

Cost Centre


No

Account


No

Programme

Select the Programme Code(s)

No

Supplier Number

Select the Supplier(s) by No.

No

Supplier Name

Select the Supplier(s) by Name

No

Invoice Number

Select the Invoice(s)

No

Distribution Line Type

Select the Distribution Type(s)

No



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4.2.3 Default Output Columns The following table illustrates the default columns on the Transparency Report: Column Header Department

Description Name of the selected Operating Unit

Entity

Code of selected Entity

Date of Payment

Date that Payment was made

Supplier

Name of the Supplier Payment was made to

Transaction Number

The associated Payment Transaction Number

Amount

Amount of Invoice Line

Description

Description of Invoice Line

Supplier Post Code

Post Code of the Supplier

Supplier Type

Type of Supplier

VAT Reg. No.

VAT registration number

Supplier Number

Oracle Supplier Number

Supplier Site

Name of the Supplier Site

Invoice Number

Invoice Number

Voucher Number

Invoice Approval Number

PO Number

Corresponding Purchase Order Number

Invoice Amount

Amount of Invoice Line

Invoice Type

Type of Invoice Created

Payment Date

Date that Payment was made

Distribution Line No.

The Distribution number

Distribution Line Type

Element of expenditure i.e. Actual Spend or Tax Element

Distribution Line Desc.

Element of expenditure i.e. Actual Spend or Tax Element

Tax Local Amount

Total amount that is taxable

Functional Currency

Total amount that is paid in GBP

Tax Code Name

Tax Code

Product Category

Whether Tax is recoverable

Tax Type

Tax Jurisdiction

Tax Rate

Percentage of tax payable

Entity Code

Entity Code the payment was applied to

Entity Name

Entity Name the payment was applied to

Cost Centre Code

Cost Centre Code the payment was applied to

Cost Centre Name

Cost Centre Name the payment was applied to

NAC Code

Account Code the payment was applied to

NAC Name

Account Name the payment was applied to

Programme Code

Programme Code the payment was applied to

Programme Name

Programme Name the payment was applied to


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SFM15 - OBIEE Dashboard Reporting Analysis 1 Code

Analysis 1 Code the payment was applied to

Analysis 1 Name

Analysis 1 Name the payment was applied to

CPID Code

Cross Government Code the payment was applied to

Analysis 2 Code

Analysis 2 Code the payment was applied to

Analysis 2 Name

Analysis 2 Name the payment was applied to

Spare 1 Code

Spare 1 Code the payment was applied to

Spare 1 Name

Spare 1 Name the payment was applied to

Spare 2 Code

Spare 2 Code the payment was applied to

Spare 2 Name

Spare 2 Name the payment was applied to

Inter Entity Code

Inter Entity Code the payment was applied to

Inter Entity Name

Inter Entity Name the payment was applied to

Business Unit Code

Business Unit Code the payment was applied to

Business Unit Name

Business Unit Name the payment was applied to

Small Business

Whether Supplier paid is a Small or Medium Enterprise


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5 Financials – Custom Dashboard Reports - AR The Financial Dashboard Reports for Accounts Payable are accessed through the OBIEE Reports AR responsibility. The following reports are available: 

Accounts Receivable Performance



AR Open Invoices



AR Process Performance Report



Group Financial Reporting and Control – AR Invoices



Trade Debtors Report



AR Customer Listing



AR – Clear Line of Sight

This chapter covers the most commonly used Financials (AR) reports: 

AR Open Invoices



AR Process Performance Report



Group Financial Reporting and Control – AR Invoices


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5.1

The AR Open Invoices Report

The AR Open Invoices Report allows users to interrogate open Customer Invoices that have been raised to a specific/range of chart of Account values. 

It also allows users to search for raised invoices with a particular Customer and/or a specific Invoice Number.

5.1.1 Navigation Path 1. Responsibility Your Organisation OBIEE Reports AR 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open

link next to the AR Open Invoices report

5.1.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the AR Open Invoices report: Parameter Fiscal Year

Description The Accounting year

Mandatory? No

Fiscal Year

The Accounting period

No

Group

The Accounting Group

No

Directorate

The Directorate of the invoices to be interrogated No

Cost Centre


No

Analysis

Select the Analysis Code(s)

No

Programme Code


No

NAC


No

Customer Number Select the Customer(s) Numbers

No

Invoice Number

No

Select The Invoice Number(s)



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5.1.3 Default Output Columns The following table illustrates the default columns on the AR Open Invoices report: Column Header Cost Centre

Description Cost Centre Code that the Invoice has been applied to

NAC

Account Code that the Invoice has been applied to

Programme Code

Programme Code that the Invoice has been applied to

Analysis Code

Analysis 1 Code that the Invoice has been applied to

Invoice Number

The automated Invoice Number generated by the AR module

Due Date

Date Invoice was due to be Paid

Customer Number

Number of the Customer the Invoice was raised for

Customer Name

Name of the Customer the Invoice was raised for

Invoice Requestor

Name of member of staff who requested the Invoice to be raised

Invoice Value

The Total Amount of the Invoice

Amount Paid

The Total Amount Paid by the Customer

Amount Outstanding The Total Amount of the Invoice that still has to be Paid Tax Type

The Tax Jurisdiction

Description

The Description on the Invoice


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5.2

The AR Process Performance Report

The AR Process Performance Report allows users to interrogate open and overdue Customer Invoices for a specified customer in a given time frame 

It also allows users to search for invoices raised by a particular individual within their organisation.


link next to the AR Process Performance Report

5.2.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the AR Process Performance report: Parameter Invoice Date Between

Description Select the date range for invoices to be interrogated

Mandatory? the No

Client Ledger Name

Select the required Organisation

No

Customer Name

Select the Customer(s)

No

Customer Number

Select the Customer Number(s)

No

Invoice Number

Select the Invoice Number(s)

No

Invoice Raised By

Select the Invoice Requestor(s)

No

Invoice Payment Terms

Select the Invoice Payment Term(s)

No



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5.2.3 Default Output Columns The following table illustrates the default columns on the AR Process Performance report: Column Header Client Ledger Name

Description Legal Entity

Customer Name

Name of Customer the Invoice was raised for

Customer Number

Oracle Number of the Customer that the Invoice was raised for

VAT Tax Number

Customers VAT Registration Number

Trader VAT No

Customers VAT Registration Number

Invoice Number


Line Number

The Invoice Line Number

Invoice Description

The Description of the Invoice Line

Invoice Raised Date

Date the Invoice was raised

Invoice Raised Month

Month the Invoice was raised

Invoice Paid Date

Date the Invoice was Paid

Invoice Paid Month

Month the Invoice was Paid

Invoice Raised By

Individual who raised the Invoice

Invoice Age Band

‘Aged Debt’ Banding if Invoice not paid

Invoice Payment Terms

Agreed Payment Terms with the Customer

Currency

Currency of the Invoice

Invoice Overdue Flag

Whether the Invoice is overdue? Y/N

# of Invoices

Number of Invoices

# of Invoices Outstanding Number of Invoices that are outstanding # of Invoices Overdue

Number of Invoices that are overdue

Invoice Amount Line

Amount of the Invoice Line

Net Total

Amount of the Total Invoice in Entered Currency

Functional Total

Amount of the Total Invoice in GBP

Debtor Days

Number of Days Payment is Late


Page 28 Version 2.0


5.3

The Group Financial Reporting & Control – AR Invoices Report

The Group Financial Reporting & Control – AR Invoices Report allows users to interrogate all Customer Invoices for a specified chart of account combination in a given time frame 

It also allows users to search for invoices raised for a particular customer/customer site.


link next to the Group Financial Reporting & Control – AR Invoices

report

5.3.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Group Financial Reporting & Control – AR Invoices Report: Parameter Paid Date Between

Description Select the required Date Range

Mandatory? No

Invoice Date Between

Select the required Date Range

No

Customer Name

Select the Customer(s)

No

Customer Site

Select the Customer Site(s)

No

Group


No

Directorate

Select the Directorate Code(s)

No

Entity


No

Business Unit


No

Cost Centre


No

Account


No

Programme


No

Analysis 1

Select the Analysis 1 Code(s)

No

Analysis 2


No

Spare 1

Select the Spare 1 Code(s)

No

Spare 2


No

Inter Entity

Select the Inter Entity Code(s)

No

Invoice Number

Select the Customer Invoice Number(s)

No


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5.3.3 Default Output Columns The following table illustrates the default columns on the Group Financial Reporting & Control – AR Invoices Report: Column Header Customer Name

Description Name of Customer the Invoice was raised for

Customer Site

Site Number of the Customer that the Invoice was raised for

Invoice Number


Invoice Date

Date the Invoice was raised

Created By

Name of individual who created Invoice

Expected Payment Date

Date the Invoice is expected to be paid based on Payment Terms

Status

Invoice Status Open/Closed

Date Paid

Date the Invoice was Paid

Invoice Description

The Description of the Invoice Line

Category

Type of Invoice Created

Attribute Type

Type of Invoice

Group

The Group Chart of Account Code

Directorate

The Directorate Chart of Account Code

Entity

The Organisation the invoice was raised against

Business Unit

The Business Unit the invoice was raised against

Cost Centre

The Cost Centre

Account

The Account code assigned to the invoice

Programme

The Programme code

Analysis 1

Analysis code 1 in the Chart of Accounts

Analysis 2

Analysis code 1 in the Chart of Accounts

Spare 1

Spare 1 code in the Chart of Accounts

Spare 2

Spare 2 code in the Chart of Accounts

Inter Entity

The Inter Entity code in the Chart of Accounts

VAT Code (Recoverability) VAT Status of the Invoice (VAT Recoverable Y/N) Invoice Amount

Amount of the Invoice Line

Amount Paid

The Amount Paid


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6 Financials – Custom Dashboard Reports - GL The Financial Dashboard Reports for General Ledger are accessed through the OBIEE Reports GL responsibility. The following reports are available: 

Account Analysis with Line Detail



Administration Costs Monthly Profile Report



Administration Cost YTD Monitoring Report



Cost Expenditure Analysis



EPM Extract Report



Journals and Accruals



Management Accounts Report



Month End Reports



Management Reporting on Balances



Performance Management and Budget Control



Programme YTD Monitoring Report



Provisions, Payments and Releases



Forecasting Accuracy Report

This chapter covers the most commonly used Financials (GL) reports: 




Programme YTD Monitoring Report



Administration Costs Monthly Profile Report



Administration Cost YTD Monitoring Report






Month End Reports





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6.1

The Account Analysis with Line Detail Report

The Account Analysis with Line Detail Report prints the full detail for all accounting lines in the General Ledger for single and multiple account combinations. The journal entries are given as appropriate for each line which can include details of: 

Invoices paid with invoice numbers and amount



Receipts against Purchase Orders with PO numbers shown



I.e. all the details that can be viewed by using the ‘Drilldown’ facility in GL Account Inquiry

6.1.1 Navigation Path 1. Responsibility Your Organisation OBIEE Reports GL 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open

link next to the Account Analysis with Line Detail report

6.1.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Account Analysis with Line Detail Report: Parameter

Description

Mandatory?

Fiscal Year

Select the Financial Year

Yes

Fiscal Period Number From

Select the Month from

Yes

Fiscal Period Number To

Select the Month To

Yes

Ledger Name

Select the required Ledger(s)

No

Balance Type

Select the required Balance Type(s)

No

Entity


No

Business Unit


No

Group

Select the Group Code(s)

No

Directorate

Select the Directorate Code(s)

No

Cost Centre


No

Account


No

Programme


No

Analysis 1


No

Analysis 2


No

Spare 1


No

Spare 2


No

Inter Entity

Select the Inter Entity Code(s)

No


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6.1.3 Default Output Columns The following table illustrates the default columns on the Account Analysis with Line Detail Report: Column Header Source Category Batch Name JE Header Name Entity Business Unit Cost Centre Group Account Programme Analysis 1 Analysis 2 Spare 1 Spare 2 Inter Entity Journal Description Debits Credits Net Fiscal Period Journal Creator Email Address Receipt Number Receipt Date Purchase Order Number Line Description Supplier Name Invoice/Credit Note Number Invoice Date Invoice Type Match Type Source Item


Description The Source of the Journal Line The Category of the Line Journal Line The Name of the Batch that the Journal Line was included in The Journal Name that the Journal Line was included in The Entity Code that the Journal Line was created against The Business Unit Code that the Journal Line was created against The Cost Centre Code that the Journal Line was created against The Group Code that the Journal Line was created against The Account Code that the Journal Line was created against The Programme Code that the Journal Line was created against The Analysis 1 Code that the Journal Line was created against The Analysis 2 Code that the Journal Line was created against The Spare 1 Code that the Journal Line was created against The Spare 2 Code that the Journal Line was created against The Inter Entity Code that the Journal Line was created against The Description of the Journal that the Journal Line was included in The Debit value of the Journal Line The Credit value of the Journal Line The Net Value of the Journal Line The Month the Journal Line was posted in the General Ledger The individual who created the journal The individual who created the journal’s email address If a Purchasing (GRN) Entry - the associated Receipt Number If a Purchasing (GRN) Entry – the Date of Receipt If a Purchasing (GRN) Entry – the associated PO Number If a Purchasing (GRN) Entry – the Description of the PO Line Supplier Name if a Purchasing or Accounts Payable Entry If an AP Entry – the associated Invoice Number If an AP Entry – the date the associated Invoice was entered If an AP Entry – the type of Invoice created If an AP Entry – the type of PO Match applied to the Invoice Document Number

Page 33 Version 2.0


6.2

The Programme YTD Monitoring Report

The Programme YTD Monitoring Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for a Main or Child Programme based on the Programme Level selected.


link next to the Programme YTD Monitoring Report

6.2.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Programme YTD Monitoring Report: Parameter Fiscal Year

Description Select the Financial Year

Mandatory.? Yes

Fiscal Period Number

Select the Month

Yes

Ledger Name


Yes

Latest Distributed Budget

Select the required Budget

No

Forecast Budget

Select the required Forecast

No

Group

Select the required Group Code(s)

No

Directorate

Select the required Directorate Code(s)

No

Cost Centre

Select the required Cost Centre Code(s)

No

Programme Code

Select the required Programme Code(s)

No

Programme Level1 Detail

Select the required Level 1 Programme Code(s)

No



No



No



No



No

DEL/AME

Select the type of Budget (DEL, AME or NULL)

No


Page 34 Version 2.0



6.2.3 Default Output Columns The following table illustrates the default columns on the Programme YTD Monitoring Report: Column Header Programme Code

Description The Programme Code Value Budgeted/Transacted against

Programme Name

The Programme Name Budgeted/Transacted against

Month Actual (A)

Month to Date (MTD) Actual Figure

Month Budget (B)

Month to Date Budget (MTD) Figure

Month Variance (A-B)

Month to Date Variance Figure (MTD Actual minus MTD Budget)

YTD Actual (C)

Year to Date (YTD) Actual Figure

YTD Budget (D)

Year to Date Budget (YTD) Figure

YTD Variance (C-D)

Year to Date Variance Figure (YTD Actual minus YTD Budget)

Annual Forecast (E)

Total Forecast Spend Figure

Annual Budget (F)

Total Annual Budget Figure

Annual Variance (E-F)

End of Financial Year Variance (Total Forecast minus Total Budget)

Headroom (F-C)

Amount of funds left in Budget at YTD point Total Budget minus YTD Actual


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6.3

The Administration Costs Monthly Profiles Report

The Administration Costs Monthly Profiles Report shows: 

Actual expenditure month by month to the period in which the report is being run



Monthly forecast expenditure thereafter against budgets and forecasts o

The report is for Administration Costs


link next to the Administration Costs Monthly Profiles Report

6.3.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Administration Costs Monthly Profiles Report: Parameter

Description

Mandatory?

Fiscal Year

Select the Financial Year

Yes


Select the Month

Yes

Ledger Name


Yes



No

Forecast Budget


No

Entity

Select the required Entity Code(s)

No

Group


No

Directorate


No

Cost Centre Code


No

Programme Code


No

Ring Fence Data

Select the required Ring Fenced Data

No

Natural Account Code

Select the required Account Code(s)

No

NAC Level1 Detail

Select the required Level 1 Account Code(s)

No

NAC Level2 Detail


No

NAC Level3 Detail


No

NAC Level4 Detail


No

NAC Level5 Detail


No

NAC Level6 Detail


No


Page 36 Version 2.0



6.3.3 Default Output Columns The following table illustrates the default columns on the Administration Costs Monthly Profiles Report: Column Header Natural Account Code

Description The Account Code Value Budgeted/Transacted against

Natural Account Name

The Account Code Name Budgeted/Transacted against

Monthly Figures

Represent Actual Costs up to and including the Fiscal Period requested in the parameters.

(APR – MAR)

Represent Forecasted Costs from next Fiscal Period to the end of financial year.

Year End Adjust

Any changes made in adjustment periods

Latest Forecast


Latest Budget


Over/Under Budget

Total Annual Variance between Annual Forecast & Annual Budget

Actual Spend to Date

Actual Spend Year to Date


Page 37 Version 2.0


6.4

The Administration Cost YTD Monitoring Report

The Administration Cost YTD Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for Administration Costs.

6.4.1 Navigation Path 1. Responsibility Your Organisation OBIEE Reports GL 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Select on Open within Administration Cost YTD Monitoring Report

6.4.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Administration Cost YTD Monitoring Report: Parameter Fiscal Year


Mandatory? Yes


Select the Month

Yes

Ledger Name


Yes



No

Forecast Budget


No

Entity


No

Group


No

Directorate


No

Cost Centre Code


No

Programme Code


No

Natural Account Code


No

NAC Level1 Detail


No

NAC Level2 Detail


No

NAC Level3 Detail


No

NAC Level4 Detail


No

NAC Level5 Detail


No

NAC Level6 Detail


No


Page 38 Version 2.0



6.4.3 Default Output Columns The following table illustrates the default columns on the Administration Cost YTD Monitoring Report: Column Header Natural Account Code

Description The Account Code Value Budgeted/Transacted against

Natural Account Name

The Account Code Name Budgeted/Transacted against

Month Actual (A)

Month to Date (MTD) Actual Figure

Month Budget (B)

Month to Date Budget (MTD) Figure

Month Variance (A-B)

Month to Date Variance Figure (MTD Actual minus MTD Budget)

YTD Actual (C)

Year to Date (YTD) Actual Figure

YTD Budget (D)

Year to Date Budget (YTD) Figure

YTD Variance (C-D)

Year to Date Variance Figure (YTD Actual minus YTD Budget)

Annual Forecast (E)


Annual Budget (F)


Annual Variance (E-F)

End of Financial Year Variance (Total Forecast minus Total Budget)

Headroom (F-C)

Amount of funds left in Budget at YTD point Total Budget minus YTD Actual


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6.5

The Cost Expenditure Analysis Report

The Cost Expenditure Analysis Report provides Budget, Actual and Forecast Account Code Analysis for the specified Cost Centre and/or Programme parameters.


link next to the Cost Expenditure Analysis report

6.5.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Cost Expenditure Analysis Report: Parameter Fiscal Year


Mandatory? No


Select the Month

No

Ledger Name

Select the Ledger Name

No

Budget Name


No

Forecast Name


No

Entity


No

Group


No

Directorate


No

Cost Centre


No

Programme


No

Analysis

Select the required Analysis Code(s)

No



Page 40 Version 2.0


6.5.3 Default Output Columns The following table illustrates the default columns on the Cost Expenditure Analysis Report: Column Header Description Cost Centre The Cost Centre Code Value Budgeted/Transacted against Natural Account

The Account Code Value Budgeted/Transacted against

Analysis Code

The Analysis Code Value Budgeted/Transacted against

Budget

The Month to Date Budget Value

Forecast

The Month to Date Forecast Value

Actual

The Month to Date Actual Value

YTD Actual

The Year to Date Actual Value


Page 41 Version 2.0


6.6

The Month End Reports

The Month End Reports display income & expenditure based on budgets and actuals and a further comparison showing the variance between the two on a monthly (as selected) and year to date basis. Month End Reports contains 7 drill down levels; these are represented by 7 tabs at the top of the report:

      

Entity Summary Business Unit Summary Cost Centre Summary Account Summary Programme Summary Analysis Summary Transaction Level

Learning Note: The outline below demonstrates information using the Cost Centre Summary tab.


link next to the Month End Reports

6.6.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters


Page 42 Version 2.0


3. The following parameters are available for the Month End Reports – Cost Centre Summary: Parameter Fiscal Year


Mandatory? Yes

Fiscal Period Number From

Select the Month

Yes

Fiscal Period Number To

Select the Month

Yes

Ledger Name

Select the required Ledger

Yes

Budget Name


No

Entity


No

Business Unit Code

Select the required Business Unit Code(s)

No

Cost Centre Code


No

P&L / B/S

Select Profit & Loss and/or Balance Sheet Accounts

No


6.6.3 Default Output Columns – Entity Summary The following table illustrates the default columns on the Month End Reports – Entity Summary: Column Header Entity Code

Description The Entity Code Value Budgeted/Transacted against

Entity Name

The Entity Code Name Budgeted/Transacted against

Budget

Month to Date (MTD) Budget

Actual

Month to Date (MTD) Actual

Variance

Month to Date (MTD) Variance: (MTD Actual minus MTD Budget)

Variance %

Month to Date Variance as a % (MTD Variance divided by MTD Budget)

Budget YTD

Year to Date (YTD) Budget

Actual YTD

Month to Date (YTD) Actual

Variance YTD

Month to Date (YTD) Variance: (YTD Actual minus YTD Budget)

Variance YTD %

Month to Date Variance as a % (YTD Variance divided by YTD Budget)


Page 43 Version 2.0


6.6.4 Default Output Columns – Business Unit Summary The following table illustrates the default columns on the Month End Reports – Business Unit Summary: Column Header Entity Code


Entity Name


Business Unit Code

The Business Unit Code Value Budgeted/Transacted against

Business Unit Name

The Business Unit Code Name Budgeted/Transacted against

Budget


Actual


Variance


Variance %


Budget YTD


Actual YTD

Year to Date (YTD) Actual

Variance YTD

Year to Date (MTD) Variance: (YTD Actual minus YTD Budget)

Variance YTD %

Year to Date Variance as a % (YTD Variance divided by YTD Budget)

6.6.5 Default Output Columns – Cost Centre Summary The following table illustrates the default columns on the Month End Reports – Cost Centre Summary: Column Header Entity Code


Entity Name


Business Unit Code


Business Unit Name


Cost Centre Code

The Cost Centre Code Value Budgeted/Transacted against

Cost Centre Name

The Cost Centre Code Name Budgeted/Transacted against

Budget


Actual


Variance


Variance %


Budget YTD


Actual YTD


Variance YTD


Variance YTD %



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6.6.6 Default Output Columns – Account Summary The following table illustrates the default columns on the Month End Reports – Account Summary: Column Header Entity Code


Entity Name


Business Unit Code


Business Unit Name


Cost Centre Code


Cost Centre Name


GL Account Code

The GL Account Code Value Budgeted/Transacted against

GL Account Name

The GL Account Name Budgeted/Transacted against

Budget


Actual


Variance


Variance %


Budget YTD


Actual YTD


Variance YTD


Variance YTD %


6.6.7 Default Output Columns – Programme Summary The following table illustrates the default columns on the Month End Reports – Programme Summary: Column Header Entity Code


Entity Name


Business Unit Code


Business Unit Name


Cost Centre Code


Cost Centre Name


GL Account Code


GL Account Name


Programme Code

The Programme Code Value Budgeted/Transacted against

Programme Name


Budget


Actual


Variance


Variance %


Budget YTD


Actual YTD


Variance YTD


Variance YTD %



Page 45 Version 2.0


6.6.8 Default Output Columns – Analysis Summary The following table illustrates the default columns on the Month End Reports – Account Summary: Column Header Entity Code


Entity Name


Business Unit Code


Business Unit Name


Cost Centre Code


Cost Centre Name


GL Account Code


GL Account Name


Programme Code


Programme Name


Analysis 1 Code

The Analysis 1 Code Value Budgeted/Transacted against

Analysis 2 Code


Spare 1 Code

The Spare 1 Code Value Budgeted/Transacted against

Spare 2 Code


Inter Entity Code

The Inter Entity Code Value Budgeted/Transacted against

Budget


Actual


Variance


Variance %


Budget YTD


Actual YTD


Variance YTD


Variance YTD %



Page 46 Version 2.0


6.6.9 Default Output Columns – Transaction Level The following table illustrates the default columns on the Month End Reports – Transaction Level: Column Header Description Ledger Name The name of the organisations Ledger Fiscal Year

The Accounting year of the transaction

Fiscal Period

The Financial period for the transaction

Entity Code

The Entity Code Value Budgeted/Transacted against

Entity Name


Business Unit Code


Business Unit Name


Cost Centre Code


Cost Centre Name


GL Account Code


GL Account Name


Programme Code


Programme Name


Analysis 1 Code


Analysis 2 Code


Spare 1 Code


Spare 2 Code


Inter Entity Code

The Inter Entity Code Value Budgeted/Transacted against

JE Batch Name

The name of the Journal Batch containing the transaction

JE Source

The Source of the Journal

JE Category

The Category of the Journal

Event Class Name

Type of Transaction (E.g. Credit Memo, Invoice, Payments Receipt etc.)

Journal Description

The description of the Journal

Supplier Number

The number of the Supplier

Supplier Name

The name of the Supplier

Customer Number

The number of the Customer

Customer Name

The name of the Customer

GL Date

The General Ledger date for the Journal

Currency Code

The Currency of the Transaction

Entered Amount – DR

The Journal Debit amount

Entered Amount – CR

The Journal Credit amount

Entered Amount – Net

Entered Debit Amount – Entered Credit Amount

Accounted Amount – The Accounted Debit amount for the Journal DR Accounted Amount – The Accounted Credit amount for the Journal CR Accounted Amount – Accounted Debit Amount – Accounted Credit Amount Net PO Amount (Original The value of the Purchase Order in its original currency Currency) Oracle 12 Finance Training Reference Guide

Page 47 Version 2.0


Purchase Number

Order

Purchase Number

Requisition

The number of the Purchase Order for the Transaction The number of the Purchase Requisition for the Transaction

Line Number

The Purchase Order Line number for the Transaction

Transaction Number

The number of the Transaction

Product Category

Category of the Goods, Services or Grant activity

Purchasing Category Expenditure Type Line Description

The description of the Goods, Services or Grant activity

Justification

The Justification for the purchase

Creator

The name of the individual who created the Requisition/Purchase Order

Requester

The name of the individual who has requested the Goods, Services or Grant activity

Approver

The name of the Approver (Budget Holder) who has approved the purchase

Purchase Receipt Date

The date the receipt was recorded for the Goods, Services or Grant activity

Invoice Date

The date of the invoice

Payment Due Date

Date payment is due


Page 48 Version 2.0


6.7

The Management Reporting on Balances Report

This Management Reporting on Balances report provides Opening, Closing, Debit and Credit activity balances of a General Ledger for a specified account combination and period.


link next to the Management Reporting on Balances

6.7.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1 2. Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Management Reporting on Balances Report: Parameter Fiscal Year

Description Select the required Financial Year

Mandatory? Yes

Fiscal Period

Select the required Month

Yes

Entity


No

Business Unit Select the required Business Unit Code(s) No Cost Centre


No

Group


No

Account


No

Programme


No

Analysis 1

Select the required Analysis 1 Code(s)

No

Analysis 2

Select the required Analysis 2 Code(s)

No

Spare 1

Select the required Spare 1 Code(s)

No

Spare 2

Select the required Spare 2 Code(s)

No

Inter Entity

Select the required Inter Entity Code(s)

No



Page 49 Version 2.0


6.7.3 Default Output Columns The following table illustrates the default columns on the Management Reporting on Balances Report: Column Header Entity

Description The Entity Value Transacted against

Business Unit

The Business Unit Value Transacted against

Cost Centre

The Cost Centre Value Transacted against

Account

The Account Value Transacted against

Programme

The Programme Value Transacted against

Analysis 1

The Analysis 1 Value Transacted against

Analysis 2

The Analysis 2 Value Transacted against

Spare 1

The Spare 1 Value Transacted against

Spare 2

The Spare 2 Value Transacted against

Inter Entity

The Inter Entity Value Transacted against

Opening Balance The Total Actual Value at the Start of the selected Period Debit Amount

The Total Value of Debits in the selected Period

Credit Amount

The Total Value of Credits in the selected Period

Closing Amount

The Total Actual Value at the End of the selected Period

YTD Position

The Total Actual Value at the Year to Date Point


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7 Appendix A –Report Summary Module

Report

Summary Description

Open Purchase Order

The Open Purchase Order Report details all open approved purchase orders for a specified cost centre. The output also lists Need-by Dates, plus the values that have already been receipted and matched; thereby showing exactly what is left on the Purchase Order.

Group Financial Purchasing Reporting & Control – AP Invoices

The Group Financial Reporting & Control – AP Invoices Report allows users to interrogate PO related Invoices that meet various different criteria in a specified date range.

Accounts Payable

Accounts Receivable

Invoice Processing

The Invoice Processing Report allows users to interrogate Invoices that have been applied to a specific/range of chart of Account values in a specified month.

AP Transaction Processing

The AP Transaction Processing Report allows users to the see total payments made against a particular Account Combination in a specified time frame.

AR Open Invoices

The AR Open Invoices Report allows users to interrogate open Customer Invoices that have been raised to a specific/range of chart of Account values.

AR Process Performance

The AR Process Performance Report allows users to interrogate open and overdue Customer Invoices for a specified customer in a given time frame 

Group Financial Reporting & Control – AR Invoices

The Group Financial Reporting & Control – AR Invoices Report allows users to interrogate all Customer Invoices for a specified chart of account combination in a given time frame 


It also allows users to search for invoices raised by a particular individual within their organisation.

It also allows users to search for invoices raised for a particular customer/customer site.

Page 51 Version 2.0



Programme YTD Monitoring

Administration Costs Monthly Profiles

The Account Analysis with Line Detail Report prints the full detail for all accounting lines in the General Ledger for single and multiple account combinations. The journal entries are given as appropriate for each line which can include details of:  Invoices paid with invoice numbers and amount 

Receipts against numbers shown



I.e. all the details that can be viewed by using the ‘Drilldown’ facility in GL Account Inquiry

Orders

with

PO

The Programme YTD Monitoring Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for a Main or Child Programme based on the Programme Level selected. The Administration Costs Monthly Profiles Report shows:  Actual expenditure month by month to the period in which the report is being run 

Monthly forecast expenditure thereafter against budgets and forecasts o

General Ledger

Purchase

The report is for Administration Costs

Administration Cost YTD Monitoring

The Administration Cost YTD Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for Administration Costs.


The Cost Expenditure Analysis Report provides Budget, Actual and Forecast Account Code Analysis for the specified Cost Centre and/or Programme parameters. This Month End Reports display income & expenditure based on budgets and actuals and a further comparison showing the variance between the two on a monthly (as selected) and year to date basis. Month End Reports contains 7 drill down levels; these are represented by 7 tabs at the top of the report:  Entity Summary

Month End Reports





Business Unit Summary



Cost Centre Summary



Account Summary



Programme Summary



Analysis Summary



Transaction Level

This Management Reporting on Balances report provides Opening, Closing, Debit and Credit activity balances of a General Ledger for a specified account combination and period.

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