Corporate Services Support's primary purpose is to deliver excellence in the ... Management System databases and other r
POSITION DESCRIPTION Corporate Services Support Position number Classification Employment type Hours per week Location
TBA NC2 Fixed-term Negotiable up to full-time (38 hpw) Bendigo
Primary purpose of this position In line with Murray PHN’s corporate services vision of delivering excellence in all that we do, the Corporate Services Support’s primary purpose is to deliver excellence in the corporate services support function of Murray PHN. The key focus of this position will be to support the administrative functions associated with procurement and the contracting of health services. Key responsibilities Procurement administration • Provide administrative support for the procurement of commissioned primary health services and other service requirements for Murray PHN. • Provide administrative support for the preparation, execution and monitoring of all agreements and contracts. • Contribute to the preparation and issue of tendering and contracting documentation including requests for tender, requests for expressions of interest, and a range of contracts and agreements. • Administration of the company’s e-procurement portal TenderSearch, preparing the portal to receive tender submissions, training internal users and supporting tenderers as required. • Assist with the recording of information on contract establishment, execution and performance and produce reports which enable effective contract management using a relationship management approach. • Work closely with the performance data officer on the capture, analysis, reporting of information necessary to enable effective contract management. • Assist with the preparation of regular reports and requests for information from the Contract Management System databases and other reporting systems as required Quality • Contribute to the development, implementation and continuous improvement of best practice, processes and administrative systems associated with procurement including tendering, contracting and associated reporting. Other • Corporate Contracts register is maintained and up to date, provide direction and coordination to the administration / reception position in maintaining this register. • Other duties as required by the procurement lead and Executive Director Corporate services
Corporate Services Support
Page 1 of 3
Other responsibilities •
Actively participate in Murray PHN committees and working groups.
•
Work in accordance to and support Murray PHN strategic objectives as directed.
•
Work in a safe manner, adhering to all work health and safety (WH&S) requirements and report all hazards and incidents through the organisation’s WH&S processes.
•
Comply with organisational policies and procedures including the Code of Conduct and instrument of delegation.
•
Actively manage risks by complying with organisational policies and procedures and escalating risks for higher-level attention when required.
Reporting relationships This position reports to the Procurement Lead
Key selection criteria Murray PHN uses the Victorian Public Service Employment Capability Framework to assess roles and apply its classification structure. For more information on the framework and the “Levels” shown here, visit murrayphn.org.au/about/join-the-team and select click here to access the framework. Specialist expertise •
Certificate IV in office administration or business and/or with at least two years’ experience in a similar role of providing administration services.
Knowledge and skills (some at Level A and most at Level B) •
Computer skills – understands the purpose of, and is able to use, common software applications for word processing and email.
•
Service excellence – constantly looks for continuous improvement opportunities and ways to innovate and encourage others to do the same. Takes responsibility for correcting problems promptly and without becoming defensive. Makes specific changes in work methods to improve outcomes, quality and timeliness of service. Monitors stakeholder’s satisfaction.
•
Contract management – negotiates and records various elements of contracts. Monitors expenditure and service delivery against contract specifications. Liaises with stakeholders.
•
Organising and planning skills – identifies processes, tasks and resources required to achieve a goal. Identifies more and less critical activities and operates accordingly, reviewing and adjusting as required. Develops and implements systems and procedures to guide work and track progress. Recognises barriers and finds effective ways to deal with them.
Personal qualities •
Initiative and accountability – proactive and self-starting. Seizes opportunities and acts upon them. Takes responsibility for own actions.
•
Detail focus – observes fine details. Identifies gaps in information. Looks for logical sequences of information. Highlights practical considerations of plans.
Corporate Services Support
Page 2 of 3
Background on Murray PHN
Murray PHN spans the northern region of Victoria. While the majority of the catchment area is located within the State of Victoria, it also includes the twin city of Albury/Wodonga. The estimated resident population is 565,000 people. It is estimated that the Murray PHN area includes: • 715 General Practitioners • 44 acute facilities • 200+ pharmacies • 150+ residential aged care facilities • 9 Primary Care Partnerships • 20 Local Government Authorities There are 31 PHNs (Primary Health Networks) across Australia. PHNs will work with the acute health care sector and other health service providers and communities to: • To increase the efficiency and effectiveness of health services for patients, particularly those at risk of poor health outcomes, and • To improve the coordination of care to ensure patients receive the right care in the right place at the right time. PHNs are not-for-profit organisations funded predominantly by the Australian Government. Further enquiries To find out more about this position, please direct your enquiries to Bruce Baehnisch, Procurement Lead e:
[email protected] t: 03 4408 5609
Corporate Services Support
Page 3 of 3
