including credit cards and Imprest accounts. External and ... Organisational awareness â Understands issues and pressu
POSITION DESCRIPTION Payment Specialist Position number Classification Employment type Hours per week Location
31143 NC4 Fixed Term (3 months) Negotiable (up to 38 hours) Bendigo
Primary purpose of this position In line with the Murray PHN Corporate Services vision of delivering excellence in all that we do, the primary purpose of the Payment Specialist is to deliver excellence in the payment functions of Murray PHN, providing overall coordination of accounts payable across the company, including direction and coordination of regional and corporate administrative staff. Key responsibilities Accounts payable • Timely and accurate payment to all: o approved Murray PHN external suppliers including commissioned services and corporate services o internal suppliers of services including staff reimbursement. • Owner of the formalised accounts payable documentation. • Understand and comply with the internal control across the business in payment. • Run accounts payable volumetrics and report against agreed KPI’s. Purchasing cards • Be the primary purchasing card administrator, managing the card software system and banking liaison. Ensure timely and accurate recording and reimbursement of corporate purchasing cards, including credit cards and Imprest accounts. External and internal relationship management • Establish and maintain professional relationships through the delivery of an accurate and timely accounts payable service. • Ensure all service provision is in alignment with Murray PHN‘s values and the Murray PHN relational commissioning way of working. Record keeping • Provision of NAV reporting on key payment areas as directed by the Finance Lead including purchase orders.
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Administration staff leadership • Key point of liaison with regional office staff and the procurement team to ensure accounts payable are in alignment with Murray PHN contractual obligations. Purchase orders • Provide guidance to the business in the effective use of the purchase order system. • Management of the vendor masterfile. Month end • Complete duties as required by the Finance Lead in order to meet the corporate services defined deadlines. Other duties • Other duties as directed by the Finance Lead, Executive Director Corporate Services and Chief Financial Officer. Other responsibilities • Actively participate in Murray PHN committees and working groups. • Work in accordance to and support Murray PHN strategic objectives as directed. • Work in a safe manner, adhering to all work health and safety (WH&S) requirements and report all hazards and incidents through the organisation’s WH&S processes. • Comply with organisational policies and procedures including the Code of Conduct and instrument of delegation. • Actively manage risks by complying with organisational policies and procedures and escalating risks for higher-level attention when required. Note: Some travel may be required as part of this role. Note: this position will require a current driver’s licence which must be provided prior to commencing employment.
Reporting relationships This position reports to the Finance Lead. Key Requirements Murray PHN uses the Victorian Public Service Employment Capability Framework to assess roles and apply its classification structure. For more information on the framework and the “Levels” shown here, visit murrayphn.org.au/about/join-the-team and select click here to access the framework. Specialist expertise • Relevant tertiary degree qualification in business, finance or administration and at least two years’ experience in a similar role. Knowledge and skills (Most at Level B and some at Level C) • Problem solving – Seek all relevant information for problem solving. Investigates and probes for the facts. Liaise with stakeholders, analyses issues from different perspective and draws sound inference from information available. Identifies and proposes workable solutions to problems. • Resource management skills – Prepares and monitors expenditure against budgets. Raises resource issues in a constructive and solution focused way. Uses honest, transparent and appropriate purchasing processes.
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• Organising and planning skills – Identifies processes, tasks and resources required to achieve a goal. Identifies more and less critical activities and operates accordingly, reviewing and adjusting as required. Develops and implements systems and procedures to guide work and track progress. Recognises barriers and finds effective ways to deal with them. • Organisational awareness – Understands issues and pressure to which the organisation has top respond. Understands the reasons behind the organisational climate and culture. Personal qualities • Detail focus – Observes fine details. Identifies gaps in information and looks for logical sequences of information. Highlights practical considerations of plans and activities. • Customer focus – Listens to customers and actively seeks to meet customer’s needs. Seeks ways to improve services and is committed to delivering high quality outcomes for clients. Background on Murray PHN
Murray PHN spans the northern region of Victoria. While the majority of the catchment area is located within the State of Victoria, it also includes the twin city of Albury/Wodonga. The estimated resident population is 565,000 people. It is estimated that the Murray PHN area includes: • 715 General Practitioners • 44 acute facilities • 200+ pharmacies • 150+ residential aged care facilities • 9 Primary Care Partnerships • 20 Local Government Authorities
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There are 31 PHNs (Primary Health Networks) across Australia. PHNs will work with the acute health care sector and other health service providers and communities to: • To increase the efficiency and effectiveness of health services for patients, particularly those at risk of poor health outcomes, and • To improve the coordination of care to ensure patients receive the right care in the right place at the right time. PHNs are not-for-profit organisations funded predominantly by the Australian Government. Further enquiries To find out more about this position, please direct your enquiries to Kylee Tram, Finance Lead e:
[email protected] or t: 03 4408 5623
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