Presentations

CSCE 2016 London: How will it work?

Mike Bartlett, F.CSCE. [email protected]

Today’s Roadmap • Recalling 2000 – What happens at a CSCE Annual Conference? • How is it organized? • How does the money work? • Preliminary timeline to 2016 –Next steps

CSCE Annual Conference • Wednesday afternoon to Saturday luncheon, late May or early June Technical:

Social:

Technical Sessions, Keynote Presentations

Opening Reception, Breaks, Lunches Offsite Event

Professional: Awards Ceremony, Committee Meetings

Opening Ceremony

Technical Sessions “Building Canada for the 3rd Millennium” Annual Conference

+ Environmental, Structural, Transportation Specialty Conferences

Keynote Speakers

Roger Nicollet, ing.

Luncheon Speakers

Iron Ring Postage Stamp Commemoration Mississauga Mayor Hazel McCallion

Awards Banquet & Ceremony

Ralph Baddour, Ken Hodges recognized as new Fellows

Fellowship and Hijinks

CSCE President Georges Archer, ing, Wayne Irwin, F.CSCE

Alan Davenport hired some thespians

Offsite Event: Fanshawe Pioneer Village

Good Food and Conviviality

Roger Dorton and Bob Loov

Ian Moore, Ralph Crysler, Andrew Henry

2000 Final Snapshot • Surplus of $75,000 on revenues of $260,000 • 515 paying registrants from 22 countries • Excellent sponsorship, 29 industrial display exhibitors • 320 technical presentations, published on CD-ROM (a CSCE first!). • Canada Southern Railway Bridge in St. Thomas made a National Historic Site.

Organization: Volunteers!

Vic Morris, Ed Wszol, Bob Curtis, Kerry Rowe, John Lucas, Alan Davenport, Wayne Irwin, (Georges Archer), Len MacDougall, Mike Bartlett, Said Easa. Missing: Graydon Knights

I am convinced we can do it smarter the next time!

Key Players on Local Organizing Committee (LOC) Chair (or Co-chairs) Vice Chair

Technical Cttee

Treasurer

Registration Cttee

Secretary

Local Arrangements Cttee

Hon. Chair

Sponsorship Cttee Publication/Publicity Cttee

Historic Site Cttee

Chair, Treasurer, Secretary • Essential jobs (obviously) • Should have encouragement from employer to serve in these roles, (each will run one’s life the year before the conference) • Attendance at prior CSCE conferences (2013, 2014, 2015) strongly recommended.

Technical Committee • Chair/Co-chairs: Annual Conference • Chair/Co-chairs: Specialty Conferences International – Environmental Specialty – Structural Conference  refereed papers – Transportation – any others (natural disasters, urban sustainability, etc.) we want! • Secretary • Link to Publications Committee

Technical Committee Activities • Solicit papers – Draft Call for Papers – Nominate chairs for themed sessions

• Organize abstract, paper reviews – Now online

• Recommend themes, keynote speakers • “These things would be simple if only people read the directions”

Sponsorships and Industrial Display Committee • Plan campaign – Sponsorship and Industrial Display packages – List of potential sponsors, contacts

• Follow up with potential sponsors or displayers • Co-ordinate displays and sponsorship recognition with Local Activities and Publicity Committees

Registration Committee • Co-ordinate on-line registration (hopefully with National Office) • Convention Centre and registration desk signage • Staff registration desk

Local Arrangements and Social Events • Co-ordinate hotel, conference centre, AV arrangements with National Office. • Organize offsite event, companion’s program, historic site plaque unveiling • Co-ordinate luncheons – piper, head table guests, speaker logistics, etc.

Publicity and Publications • Maintain conference website • Oversee theme artwork • Co-ordinate quotes for (and production of) conference program, book of abstracts, electronic proceedings • Anything else required to create a buzz!

Historic Site Committee • In collaboration with the CSCE National History Committee: – Identify site(s) to be celebrated as CSCE National (or Regional) Historic Sites – Prepare supporting documentation for site approval by the National History Committee – Draft plaque for approval – Co-ordinate plaque unveiling.

Financial Aspects • $10,000 Seed money from CSCE National Office – must be repaid • Profit or loss – National Office: 70% – Region: 10% – Local Section: 20%

• For surplus exceeding $30,000 – National Office: 50% – Region: 20% – Local Section: 30%

Timeline – a Crude Draft Date

Activity

31 Oct 2012

Key LOC members identified (Chair, Treasurer Secretary)

15 Nov 2012 April 2013

Contract with London Convention Centre finalized incl. conference dates First formal LOC meeting

May/June CSCE 2013 Conference (Montreal) 2013 June 2013 MOU with National Office finalized

The Future is Harder to Predict Date

Activity

Big Picture planning – theme(s), keynote speakers, offsite event June 2014 CSCE 2014 Conference (Halifax) 2013/14

Detailed planning – sponsorship, calls for papers, target session chairs June 2015 CSCE 2015 Conference (Regina) 2014/15

2015/16

Implementation

May 2016

CSCE 2016 Conference (London)

Volunteers Wanted! • Download conference manual and our 2000 report from the CSCE/CGS website: www.csce-cgs-london.org • Questions? – Mike Bartlett ([email protected]) – Tom Mara ([email protected])

Interested in serving in a leading role? • Please so advise Tom or me by 25 October 2012 • (our primary role is to ensure that a LOC is formed!) • Local Organizing Committee members will be encouraged to resign their positions with the CSCE/CGS London Section Executive

Maybe later? • Go to the website and find the link to the address [email protected] to register with your name and email address • We’ll keep you advised of opportunities • But we won’t pester, I promise!

Questions?