Procedure & Training Manual

Procedure Manual

Training & Licensing Directorate

Issue:-02 Dated: 14.03.2017

GOVERNMENT OF INDIA DIRECTORATE GENERAL OF CIVIL AVIATION

Procedure & Training Manual

Training and Licensing Directorate Flight Crew Licensing Issue -2 14-03-2017

Procedure Manual Contains the procedure adopted for issue, renewal, conversion, validation of flight crew licenses and endorsement of aircraft type rating, open rating etc. on the flight crew licenses.

Page 1 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

REVISIONS

The revisions are carried out as and when required to accommodate the amendments made in Aircraft Rules, Civil Aviation Requirements and to enhance the efficiency of the licensing procedure.

The space below is provided to keep a record of such revisions.

RECORD OF REVISIONS

No.

Date of revision

Remarks

Version-

25th November 2013

Effective Page-62-

1 Version-

69. 03rd December 2014

2 Issue-2

Effective Page-1, 2, 63.

14th March 2017

All

Page 2 of 83

Procedure Manual


S.

Issue:-02 Dated: 14.03.2017

TABLE OF CONTENTS

No. 1.

Page No.

Introduction

3

1.1 Organisation Set-up – DTL

5

1.2 Function of training and licensing Directorate

6

1.3 Work Force Evaluation

8

1.4 Duties & Responsibilities

11

2.

Issue of Licenses and ratings

15

3

Submission Channel for approval of License

23

4

Renewal of licenses and ratings

32

5

Validation of foreign licenses

39

6

Procedure for Verification of Indian License for

41

Contracting State

7

Procedure for enforcement actions

42

8

Flow chart for issue of Commercial Pilot license

48

9

Training Programme

49

Annexures

61

Page 3 of 83

Procedure Manual

1.


Issue:-02 Dated: 14.03.2017

INTRODUCTION: Licenses to the flight crew are issued in accordance with the provisions contained in Rule 41 and Schedule II of the Aircraft Rules, 1937. The flight crew licenses issued or renewed are enlisted in rule 38 of the aircraft rules. The authority by which the licenses and ratings specified in rule 38 may be granted, renewed or varied is Central Government. The Central Government has delegated this responsibility to DGCA officers vide SO 726(E) & SO 727(E). The officers of the Directorate of Training & Licensing shall perform their duties and responsibilities in accordance with the powers for issue, renewal, endorsement and validation of licenses as delegated by the Central Government to DGCA officers vide S.O. 726(E) and S.O. No. 727(E) dated 4th October, 1993 and as amended by S.O. 2901 of 27.11.97. Broadly, the powers to issue, renew and validate the expired licenses and ratings are delegated to the officers at DGCA Headquarters and the powers to renew the current licenses & ratings /lapsed license and ratings not more than 02 years are delegated to the officers of the Directorate of Operation in the regional offices in compliance with the FCL 3/2009. This Procedure and Training Manual is issued to provide guidance and assistance to all staff and officers of DGCA dealing with issue/renewal etc. of Flight Crew Licences so that the applications received on the subject are examined, processed and decided in a uniform, standardized and expeditious manner, with strict compliance of the provisions of Rules/CAR etc. An applicant has to meet all the relevant requirements contained in the Aircraft Rules, Schedule II and Civil Aviation Requirements on the subject for the purpose of issue or renewal of flight crew license and type endorsement, open rating etc. on the license. Page 4 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Organisation Set-up

1.1

Training and Licensing Directorate in DGCA (Including Regional offices)

Director General

JDG In-charge of Flight Crew Lic. Licences DDG In-charge of Flight Crew Lic.

DTL DGCA Hqrs.

DD

AD

DD

AD

AD

DDG Delhi Region

DD

AD

AD

AD

DDG Chennai Region

AD

AD

DDG Kolkata Region

Ops Offr

DDG Mumbai Region

DD

AD

AD

AD

AD

AD

AD

AD

Page 5 of 83

Procedure Manual 1.2


Issue:-02 Dated: 14.03.2017

FUNCTIONS OF TRAINING & LICENSING DIRECTORATE: Training and licensing Directorate of DGCA has two main sections to carry out various functions related to pilot licensing. A list of functions of each section is as under:1.2.1 Licensing-I Section: 1.

Policy pertaining to renewal of licenses of aircrew personnel.

2.

Renewal of all aircrew licenses including disposal of general enquiries pertaining to renewals.

3.

Grant of extension of aircraft rating to include additional types of aeroplanes, open rating, Night Rating etc. and Pilot-in-Command endorsement on various type of aircraft.

4.

Cases relating to accidents and infringement of rules by licensed aircrew personnel and disciplinary action against them.

5.

Parliamentary question and matters pertaining to unemployed aircrew personnel.

6.

Budget and accounts including Advance Deposit account. Advance Deposit and Revenue registers.

7.

Maintenance of cards of aircrew personnel and personnel returns received from different airlines operators.

8.

Proficiency checks, their checking and posting.

9.

Posting of type endorsements and renewal intimations of aircrew licenses received from the Regional Directors, Calcutta/ Bombay / New Delhi/ Madras.

10.

Maintenance of Registers for various types of licenses giving records of renewals of aircrew licenses.

11.

Maintenance of registers for type rating, PIC endorsements, and infringement of Rules / Accidents etc.

12.

Endorsement of medical restrictions on licenses and R/cards.

13.

Compliance of material for six monthly and yearly progress reports of Civil Aviation.

14.

Compliance of History of Pilots consequent upon accident.

15.

Checking of Log Books with a view to detecting infringement of Rule 42A of Indian Aircraft Rules, 1937.

16.

Amendment to Indian Aircraft Rules, 1937.

17.

VVIP flights – Proficiency checks of flight crew.

18.

Delegation of Powers relating to renewal of licenses.

Maintenance of

Page 6 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

1.2.2 Licensing-II Section: 1.

Issue of aircrew licenses/ratings of the categories shown below including disposal of general of particular enquiries pertaining to issue of license: (a) Student Pilot’s License (Aeroplanes, Helicopters, Gliders and Balloons); (b) Private Pilot’s License (Aeroplanes); (c ) Commercial Pilot’s License; (d) Airline Transport Pilot’s License; (e) Instrument Rating; (f) Assistant flight Instructor’s Rating (Aeroplanes); (g) Flight Instructor’s Rating (Aeroplanes); (h) Flight Instructor’s Rating (Gliders) (i) Glider Pilot’s License; (j) Private Helicopter Pilot’s License; (k) Commercial Helicopter Pilot’s License; (l) Student Navigator’s License; (m) Flight Navigator’s License; (n) Flight Radio Telephone operator’s License; (o) Flight Radio Telephony Operator’s License; (p) Private Pilot’s License (Balloons)

2.

Revalidation of foreign license (FATA)

3.

Conversion of foreign licenses into Indian Licenses in their corresponding categories.

4.

Policy matters regarding the issue of Indian and Foreign aircrew licenses.

5.

Amendments to Licensing Rules.

6.

Delegating of powers in respect of licensing rules.

7.

Exemption from Aircraft Rules for the issue of Indian Licenses.

8.

Policy matters pertaining to conducting medical examination and their assessment.

9.

Disposal of medical reports pertaining to the issue and renewal of aircrew licenses and correspondence connected therewith.

10.

Parliament Questions relating to issue of aircrew licenses.

11.

Budget for expenditure to be incurred for items pertaining to L-2 Section.

12.

Verification of Indian License upon request from Contracting states

Page 7 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

1.3 WORKFORCE EVALUATION METHODOLOGY The undermentioned Workforce Evaluation Methodology has been prepared to determine the number of DTL (Directorate of Training & Licensing) Officers, staffing requirements according to the quantum and type of licenses to be issued with respect to the different types of Civil Aircraft/Helicopters operating in India. The Workforce Evaluation Methodology has taken into consideration each portfolio separately to determine the offices requirements. The Methodology should be re‐visited periodically to account for aviation system growth or when issue of license(s) of a brand new type of Aircraft / Helicopter is introduced into the system.

STEP 1: CALCULATE TOTAL DTL OFFICERS HOURS REQUIRED 1. First, it is necessary to calculate Total DTL Officers Hours Required. This requires collection of three types of information: (a) The identification of each work function broken down into categories of activities :(i) (ii) (iii) (iv) (v) (vi) (vii) (b)

Issue of Aircrew licenses Renewal of Aircrew licenses Endorsement of Ratings Revalidation of Foreign Licenses (FATA) Enforcement Actions Examination activities Other Regulatory and Administrative activities

The Annual frequency of each work function.

(c) The total number of DTL Officers hours required to complete each work function.

2. Enter the information into an Excel spreadsheet (see Figure 1 for a sample Workforce Evaluation Worksheet). The total number of annual hours required for each work function can be calculated by “Multiplying the number of times the work function is carried out each year by the number of DTL Officer hours required to complete the same work function” 3. Calculate the total DTL Officers Hours Required by each DTL office separately (Headquarters & Regional offices), then find the sum of the total number of hours required for each work function performed by the DTL.

Page 8 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

STEP 2: CALCULATE TOTAL DTL OFFICERS HOURS AVAILABLE 1. There are two important components to calculating Total DTL Officers Hours available: (a) The number of hours that each officer is available to conduct work functions. (b) 2.

The total number of DTL Officers.

To determine the number of work hours, assumptions must be made regarding: (a) The number of hours each day each DTL Officer is expected to work (typically 8 hours per day) (b) The number of hours annually a DTL officer will work (typically between 1500 and 1600 hours) (c) The number of work days annually the DTL officer will be in training, on vacation or unavailable to work for other reasons. E.g. Available officer work hours Available Weekdays (52 x 5) 260 Unavailable weekdays Holidays 18 Leave Days 30 Casual Leave 8 Training 10 Total Unavailable workdays 66 Remaining Available days 194 (260-66) Work Hours per day 8hrs The officer’s available work hours will be 8 hours x 194 work days = 1,552hrs.

3. This analysis is conducted separately for each offices of the Directorate of Training & Licensing. Therefore, the total number of offices of the Directorate Training & Licensing refers to the total number of current, qualified and available officers. 4. Once the above two parameters are determined, Total officer hours of the Directorate of Training & Licensing Hours available can be calculated as mentioned in the example below:E.g. If a DTL office has 1,552 hours available, and there are 10 DTL Officer then the Total Hours Available of that DTL office are 15,520 (1,552 x 10). STEP 3: COMPARE TOTAL HOURS REQUIRED AND TOTAL HOURS AVAILABLE 1. Compare the Total DTL Officer Hours Required calculated in Step 1 to the Total Inspector Hours Available calculated in Step 2. If the Total Inspector Hours Required is less than the Total Inspector Hours Available, then the DTL office has sufficient staffing. Page 9 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

However, if the Total DTL Officer Hours Required is more than the Total Inspector Hours Available, then be DGCA may consider adding additional staff to that office.

Figure A.1. Sample DTL Officers Workforce Evaluation Worksheet REGION NEW DELHI STEP 1: CALCULATE TOTAL INSPECTOR HOURS REQUIRED Work Function Annual Frequency Hours per Function Hours Required Annually Function 1 Function 2 Function 3 Function 4 Function 5 Function 6

36 24 864 48 6 288 24 4 96 108 2 216 12 24 288 18 36 648 Total DTL Officers Hours Required STEP 2: CALCULATE TOTAL DTL OFFICERS HOURS AVAILABLE Annual Hours Available per DTL Officers 1552 Current Number of DTL Officers 2 Total DTL Officers Hours Available 3104

2400

STEP 3: COMPARE TOTAL HOURS REQUIRED TO TOTAL HOURS AVAILABLE Total Officer Hours Available 3104 Total Officer Hours Required 2400 Difference 704

STEP 4: ENSURE DTL WORKFORCE IS PROPERLY QUALIFIED AND TRAINED This step involves taking the number of DTL Officers required and determining the necessary training and qualification requirements for the inspectors to meet the demands of the civil aviation system. These training requirements include the necessary DTL Officers training (Initial training, PEL & On-job-training, Refresher training, Specialised training in the related field). The training requirements are detailed in Procedure & Training Manual.

ADMINISTATIVE STAFF Workforce issues related to administrative staff supporting DTL Officers required to be assessed separately. The DTL Offices should have sufficient administrative staff, appropriate to the size and complexity of the office, to effectively discharge their responsibilities.

Page 10 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

1.4 Duties and Responsibilities a) Director of Training & Licensing 1. Heads Directorate of Training & Licensing at Hqrs and report to concerned DDG / JDG. 2. Take policy decision on the Technical and Administrative issues 3. Supervise/Coordinate functions with the regional offices to achieve targets. 4. Framing and amendment of Regulatory requirement of all matters concerning Licensing Directorate and to prepare changes to regulations to include amendments to ICAO Annexes. 5. To review the plaint and file/prepare the draft/ written statement and file affidavits. 6. To grant, to renew, to withhold the grant and renewal of the flight crew licences and Ratings under the rules. 7. To require surrender/ suspend of any licence, rating, authorization, approval, certificate or other document granted or issued under the rules. 8. To disqualify a person for a specified period from holding or obtaining licence, rating or aircraft rating(s) under the rules. 9. Evaluate application of flight crew for exemption of noncompliances. 10. To specify requirements concerning air crew. 11. To carry out Enforcement Actions upon recommendation received after Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. from Air Safety Directorate of DGCA Hqrs for action against involved pilots. 12. Investigation of possible violations of the national air law or regulations in regard to Personnel Licensing and to suggest corrective action where necessary, and finalize on the recommended disciplinary actions. 13. Participate in ICAO USOAP Continuing Monitoring Approach audits and other related external audits. 14. Develop plan for the training of officers & staff in coordination with training directorate and ensure that training records or files are maintained. 15. Periodically develop and amend the Procedure and Training Manual of DTL. 16. Action on parliamentary matters/ VIP references/ RTI and facilitate maintaining record of the VIP references. 17. Participate in any in-house and abroad workshops and seminars related to personnel licensing matters. 18. Any other work assigned by the Director General/ JDG/DDG. b) Deputy Director of Training & Licensing 1. Assist Director of Training & Licensing in functions pertaining to Personnel Licensing. 2. Associate in policy decision making and framing and amendment of Regulatory requirement of all matters concerning Licensing Directorate and to prepare changes to regulations to include amendments to ICAO Annexes. Page 11 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

3. To grant, to renew, to withhold the grant and renewal of the flight crew licences and Ratings under the rules. 4. To require surrender/ suspend of any licence, rating, authorization, approval, certificate or other document granted or issued under the rules. 5. Recommending application of flight crew for exemption of noncompliances. 6. To evaluate for Enforcement Actions upon recommendation received after Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. form Air Safety Directorate of DGCA Hqrs for action against involved pilots. 7. Associate in Investigation of possible violations of the national air law or regulations in regard to Personnel Licensing and to suggest corrective action. 8. Recommending disciplinary actions for infringement of civil aviation rules by licensed aircrew personnel. 9. Associate in revalidation of foreign license by coordinating with concerned state regulatory authorities and issue of Foreign Aircrew Temporary Authorization (FATA). 10. Evaluate and Review Flight crew training imparted by Flying Training Organization (FTO). 11. Monitoring and verification of Flight crew currency requirements such as Proficiency checks, Route checks, Medical assessments, skill tests etc to exercise the privileges of his license. 12. Participate in ICAO USOAP Continuing Monitoring Approach audits and other related external audits. 13. Associate in periodically develop and amend the Procedure and Training Manual of DTL. 14. Assist in parliamentary matters/ VIP references/ RTI. 15. Participate in any in-house and abroad workshops and seminars related to personnel licensing matters. 16. Any other work assigned by the Director. c) Assistant Director of Training & Licensing 1. Assist Deputy Director/Director of Training & Licensing in functions pertaining to Personnel Licensing. 2. Associate in policy decision making and framing and amendment of Regulatory requirement of all matters concerning Licensing Directorate and to prepare changes to regulations to include amendments to ICAO Annexes. 3. Examining documents for Issue/Renewal of aircrew licenses and Ratings under the rules. 4. To renew, to withhold the grant and renewal of the flight crew licences and Ratings under the rules. 5. To require surrender/ suspend of any licence, rating, authorization, approval, certificate or other document granted or issued under the rules. 6. To examine application of flight crew for exemption of noncompliances. 7. To examine for Enforcement Actions upon recommendation received after Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. form Air Safety Directorate of DGCA Hqrs for action against involved pilots. Page 12 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

8. Associate in Investigation of possible violations of the national air law or regulations in regard to Personnel Licensing and to suggest corrective action. 9. Examining cases for disciplinary actions for infringement of civil aviation rules by licensed aircrew personnel. 10. Associate in revalidation of foreign license by coordinating with concerned state regulatory authorities and issue of Foreign Aircrew Temporary Authorization (FATA). 11. Evaluate and Review Flight crew training imparted by Flying Training Organization (FTO). 12. Monitoring and verification of Flight crew currency requirement’s such as Proficiency checks, Route checks, Medical assessments, skill tests etc to exercise the privileges of his license 13. Participate in ICAO USOAP Continuing Monitoring Approach audits and other related external audits. 14. Associate in periodically develop and amend the Procedure and Training Manual of DTL. 15. Examine parliamentary matters/ VIP references/ RTI. 16. Participate in any in-house and abroad workshops and seminars related to personnel licensing matters. 17. Any other work assigned by the Director. d) Operation Officer of Training & Licensing 1. To assist in examining documents for Issue/Renewal of aircrew licenses and Ratings under the rules. 2. To assist in examining application of flight crew for exemption of noncompliances. 3. To assist in examining for Enforcement Actions upon recommendation received after Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. form Air Safety Directorate of DGCA Hqrs for action against involved pilots. 4. To assist in Investigation of possible violations of the national air law or regulations in regard to Personnel Licensing and to suggest corrective action. 5. To assist in examining cases for disciplinary actions for infringement of civil aviation rules by licensed aircrew personnel. 6. Associate in revalidation of foreign license by coordinating with concerned state regulatory authorities and issue of Foreign Aircrew Temporary Authorization (FATA). 7. Monitoring replies from contracting states pertaining to conversion of licenses and forward the same to respective section officers for further necessary action. 8. Initiating, Monitoring and updating correspondence by email with contracting states pertaining to requests on verification of Indian licenses issued 9. To assist in Evaluating and Reviewing Flight crew training imparted by Flying Training Organization (FTO). Page 13 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

10. Participate in ICAO USOAP Continuing Monitoring Approach audits and other related external audits. 11. Associate in periodically develop and amend the Procedure and Training Manual of DTL. 12. Examine parliamentary matters/ VIP references/ RTI. 13. Participate in any in-house and abroad workshops and seminars related to personnel licensing matters. 14. Any other work assigned by the Director.

e) Section Officer of Training & Licensing A Section Officer is the in-charge of a concerned section is to ensure efficient and expeditious disposal of work, recording and weeding out, indexing and digitization. For this, they shall take all necessary steps including 1. Distribution of work among the staff as evenly as possible; 2. Familiarisation of staff with office SOPs/Office Orders, helping and advising the staff; 3. Management and co-ordination of work; 4. Ensuring maintenance of order and discipline in the section; 5. Submit receipts which should be seen by Director/Higher officer at dak stage; 6. Issue reminders, obtain or supply factual non-classified information; (includes emails from contracting states) 7. Keep a track of all judicial/quasi-judicial matters where the issues being dealt with by the section are involved; 8. Record, a note setting out his/her own comments or suggestions before submitting the case to higher appropriate officer 9. Follow a proper protocol and systematic method of marking of license related files to higher officer(s) and maintain a record of the same. 10. Maintain, track and update the database of all licenses of concerned section, including digitization and electronic storage of the same. 11. Provide data related to licenses from above maintained database as required by higher officer(s).(VIP/MP/RTI,Legal cases etc) 12. Rendering periodical reports of licenses issued as directed by higher authorities 13. Ensuring that appropriate record keeping, safe custody and integrity of licenses and all relevant files is undertaken. And also provide the files as and when required by concerned officer(s). 14. Maintenance of a register of file movement (Hard Copy and Digitization) 15. Communicate as instructed by higher officer with other agencies towards facilitation of functioning of the section. (By Post/Email) 16. Ensure proper and timely dispatch and maintenance of correspondence such as Licenses/Shortfalls, RTI, Legal Cases, Communication with Ministries etc. 17. Liaise with other sections/departments for obtaining necessary information as directed by higher officers 18. Collate/Coordinate/support any higher officer in the infrastructural requirements for carrying out his/her duties 19. Any other work assigned by the Director/Higher Officer. Page 14 of 83

Procedure Manual


2.

Issue of Licenses and Ratings:

2.1

List of Licenses:

Issue:-02 Dated: 14.03.2017

The requests for issue of the following licenses and ratings are received by the Licensing II (L-II) Section at DGCA Headquarters.

i)

Private Pilot’s License(Aeroplanes)

ii)

Private Pilot’s License(Helicopter)

iii)

Pilot’s License (Gliders)

iv)

Pilot’s License (Balloons)

v)

Pilot’s License (Microlight)

vi)

Commercial Pilot’s License(Aeroplane)

vii)

Commercial Pilot’s License(Helicopter)

viii)

Airlines Transport Pilot’s License(Aeroplane)

ix)

Airlines Transport Pilot’s License (Helicopter)

x)

Student Flight Navigator’s License

xi)

Flight Navigator’s License

xii)

Flight Radio Telephone Operator’s License

xiii)

Flight Radio Telephone Operator’s License(Restricted)

xiv)

Instrument Rating(Aeroplane)

xv)

Instrument Rating(Helicopter)

xvi)

Assistant Flight Instructor’s Rating(Aeroplane)

xvii)

Assistant Flight Instructor’s Rating(Aeroplane)

xviii)

Flight Instructor’s Rating(Aeroplane)

xix)

Flight Instructor’s Rating(Helicopter)

xx)

Student Pilot’s License(Helicopter)

xxi)

Student Pilot’s License(Microlight)

xxii)

Student Pilot’s License(Balloons)

Page 15 of 83



Issue:-02 Dated: 14.03.2017

Procedure for processing the applications for issue/conversion of pilot license in DTL: The applications received for issue of licences/ ratings shall be processed by the Section Officer in-charge through his sectional staff as per the procedure given below:2.2.1

Check whether the application received is in the format prescribed for the

issue of that license/ rating. 2.2.2 Check whether all the documents required to be submitted with the application for issue are enclosed or not. Also check whether the documents mentioned as enclosed by the applicant in the application form are received in the appropriate format or not. 2.2.1

Check whether the receipts generated from bharatkosh website in respect of

application fees as prescribed in Rule 48 of the Aircraft Rules, 1937, have been enclosed. 2.2.4 The staff carrying out initial processing should then enter the details of the application in the section to draw out Check List for the license by entry in the database of DTL project by NIC. While doing so examine the following according to the instructions mentioned against each from 2.3 to 2.9.

2.3

Proof of Age: The following documents, as evidence of date of birth or proof of age, are acceptable:

2.4

(i)

Class Ten Certificate of a recognized Board or its equivalent; or

(ii)

Birth Certificate issued by a Municipal Corporation/committee;

Proof of Educational Qualification:

The minimum educational qualifications for issue of a license are given in Section ‘A’ and applicable sections of Schedule II of the Aircraft Rules, 1937. These are pass in Class Ten or equivalent from a recognised board in respect of following licences:

(i)

Student Pilot’s Licence

(ii)

Private Pilot’s Licence Page 16 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

(iii)

Pilot’s Licence

(iv)

Flight Radio Telephone Operator’s Licence (Restricted0

For the remaining licences listed in 2.1 herein, the applicable educational qualifications are pass in Class Ten plus two, with Physics and Mathematics, from a recognised board/university or its equivalent.

Check whether appropriate proof of educational qualification has been enclosed, if so, whether there is any mutilation or tampering. Check for physical appearance to ensure that it is genuine. Also Check the verification of the educational qualifications are pass in Class Ten and pass in Class Ten plus two from the concerned Board/ University.

The status in respect of the equivalency of the Educational Qualification or recognition of an Education Board, if needed, shall be confirmed from the Association of Indian Universities at the following address:-

The

Secretary

Association 16,

Comrade

of

Indian Indrajit

General

Universities,

Gupta

Phone

Marg,

AIU New

House,

Delhi-110002 No.23230059

Fax No.23232131 2.5

Nationality:

Where an application shows nationality other than Indian, check the copy of the passport for validity and nationality shown on it.

2.6

Knowledge:

Check the results card for its validity issued by the Central Examination Organisation, New Delhi to find out:

Page 17 of 83

Procedure Manual (i)


Issue:-02 Dated: 14.03.2017

Whether results of all the applicable written examination/oral examinations have been given;

(ii)

Whether the date(s) as given in the result card(s) showing date of issue are not more than five years back from the date of application for issue of CPL and ATPL and 2 ½ years back fro the date of application for issue of other flying licenses; the date of results shall be the date before the submission of documents in DGCA.

(iii)

Whether result card is duly signed;

(iv)

Whether the name shown on the result card is the same as that of the applicant.

(v)

Whether there are any mutilations, tampering etc., in respect of words ‘pass/fail’ name etc in the result card.

(vi)

Where master result sheet as supplied by the Central Examination Organisation is available, the results should be checked from it and notation given on the result card(s). Where these are not available, the result card(s) be sent to Examiner of Personnel O/o Central Examination Organisation under sealed cover marked “Confidential” for verification.

(vii)

Where applicable, check for certificate issued by CFI/FII of a Flying Training Institute for proficiency in signal reception, showing the speed at which the pilot can receive transmission i.e. six words per minute or eight words per minute.

2.7

Medical Fitness: (i)

Check the medical assessment. The validity of medical fitness is given in rule 39C and the applicable class of medical for issue/renewal is given in CAR Section 7, Series C, Part 1, Issue 1.

(ii)

Only original medical fitness assessments on standard format issued by DGCA showing date of medical examination, limitation if any and the Class of medical assessment are to be accepted.

Page 18 of 83

Procedure Manual (iii)


Issue:-02 Dated: 14.03.2017

The remaining period of medical fitness assessment should be sufficiently long to cover for period of processing in the Directorate so that it is valid when the licence is issued.

(iv)

The signature of the applicant pilot, as given on the medical assessment should tally with the signature as given in the application.

2.8

Experience: (i)

The details as contained in Form CA 39 are required to be given separately for five years, previous six months etc., as applicable, for each license/rating according to provisions of appropriate Sections of Schedule II.

(ii)

Following documents are to be Examined: (a)

Pilot’s personal flying log book should have been maintained in accordance with rule 67A of the Aircraft Rules, 1937;

(b)

All entries shall have been made in ink. The applicant should have certified the correctness of the entries in the log book with respect to flight time, at least at the end of each calendar month;

(c)

Personal flying log book(s) to cover the periods required for the licence/rating applied for;

(d)

Whether the Flying club has submitted any comment on the applicant or not;

(e)

The personal log book should have been certified for correctness of the entries therein by competent authorities such as Operations Manager, Deputy Operations Manager, Chief Pilot in the case of professional pilots, and the Chief Flying Instructor in the case of members of Flying Clubs/Training Institutions, every quarter in the year, i.e. at the end of March, June, September and December.

(f)

Flight time during which the applicant has performed under dual instructions should have been entered as “dual” and the pilot giving instructions should have shown the nature of training given; Page 19 of 83

Procedure Manual (g)


Issue:-02 Dated: 14.03.2017

Flight time spent in performing the duties and functions of a Pilot-incommand should have been logged as Pilot-in-command, provided the applicant is entitled and authorised to fly in command of that aircraft by virtue of the ratings entered in the pilot’s licence held. In all other cases, such flight time should have been logged as co-pilot with appropriate indications in the remarks coloumn;

(h)

The holder of a student pilot’s licence shall have been logged as Pilotin-command only that portion of the flight time during which he was the sole occupant of the aircraft, provided that in case of an aircraft which requires more than one pilot, in accordance with sub-rule 7 of rule 38 and rule 6B of the Aircraft Rules, 1937, he shall have logged as Pilotin-command of the aircraft;

(i)

The holder of a private pilot licence shall have logged as Pilot-incommand only for the flight time during which he has acted as Pilot-incommand;

(j)

The holder of a Commercial Pilot Licence, Airline Transport Pilot Licence shall have logged as Pilot-in-command for the flight time during which he has acted as Pilot-in-command and he shall have logged as Co-Pilot for the flight time during which he has acted as Co-pilot. Where an applicant has performed, for the purposes of up gradation of his licence, the duties of Pilot-in-command under the supervision of a pilot who can give such under supervision training experience, provided he meets the requirements as given in the Order of the Director General issued under the provisions of Section 5A of the Aircraft Act, 1934. Such flying should have been undertaken after a suitability check with an Examiner on type and only after the pilot has performed as Co-Pilot for a period not less than six months or logged more than 200 hours flight time as Co-Pilot, whichever is earlier. The details of such flying shall have been maintained in a separate log book. In such log-books each entry shall have been signed by the Pilot-in-command of the flight as evidence of the functions performed. Page 20 of 83

Procedure Manual (k)


Issue:-02 Dated: 14.03.2017

The Flight Instructor shall have logged as Pilot-in-command the flight time during which he has acted as Instructor, but the entries should indicate in the remarks column that the flight time as shown has been flown as Instructor;

(l)

Where the instrument flight time has been performed by the applicant pilot while manipulating the controls of the aircraft in flight solely by reference to instrument flight conditions, it shall be counted in full. Any flying done as “over the top flying” should NOT have been logged as instrument flying time;

(m)

Where instrument ground time has been performed by the applicant pilot while flying solely by reference to instruments in any recognised synthetic device which simulates instrument flight conditions, it shall be counted in full;

(n)

Where a pilot applicant has performed the required exercises before an approved Check Pilot/Instructor/Examiner, the log book should bear evidence in ink signature with seal and certificates to the effect that while exercising such privileges the Check Pilot /Instructor /Examiner had ten hours of Pilot-in-command experience within a period of 90 days preceding the date of test and that while doing so he was current as Check Pilot /Instructor /Examiner, as appropriate, in accordance with CAR issued under Section 7, Series 1. Where in lieu of such requirements a separate one-time approval has been granted by the DGCA, the conditions of such authorisation should have been complied with and the approval letter No. shall be quoted and signed in ink.

(o)

Where the application pertains to Flight Navigators, the flight time logged should have been while engaged in actual navigation sorties where flight navigator has performed actual navigation duties under supervision of a licenced navigator, the flight time shall have been logged as a flight navigator with indication “under supervision” in the remarks column; Page 21 of 83

Procedure Manual (p)


Issue:-02 Dated: 14.03.2017

While examining the log books, it shall be ensured that all flight experience which is required to be shown as flight experience on aeroplane(s) as being performed on aeroplane(s) only. Similarly, all flight experience to be considered towards, flight experience on rotary wing, has been performed on rotary wing(s) only and not on fixed wing(s). This is applicable for other categories too, like gliders, balloons, and microlight.

2.9

Other requirements: Where for issue of licence some requirements under heading “other requirements: have been listed in the Schedule II and included in the L-II Section’s checklist, examine for availability of applicable documents and to make all entries in the computer based DTL project to maintain the DATA Base.

Page 22 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

3.0 Submission channel for approval of licenses-issue:

Flowchart as follows illustrates the submission Channel for processing of application.

Page 23 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

(On receipt of Application) Dealing Assistant fills appropriate Checklist and puts up to Section Officer

Section officer duly scrutinizes the file for correctness and puts up to operations officer (With Appropriate Comments)

Operations Officer carries out preliminary examination and forwards file to AD (Duly mentioning findings if any) Assistant Director examines the file thoroughly and puts up to DD (With findings and shortfalls of the application) Deputy Director evaluates and approves issue of shortfall/license

Director If Required

Page 24 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

The L-II Section’s dealing staff will make in legible writing appropriate notations in notesheet after examining the application as per the above guidelines and submit to the Section Officer for checking the examination carried out. If satisfied, the Section Officer will make notation that he/she too has examined and will write the satisfactory comment according to above procedure or list all the deficiencies if observed in the note sheet. Thereafter submit the file to the Operations Officer for preliminary examination / Assistant Director for Technical Examination of documents. If the Technical requirements are not complied with by the applicant, the deficiencies shall be listed by the Operations Officer/Assistant Director on the note portion of the file and submit to Assistant Director/Dy. Director (T&L) respectively. Draft Shortfall communication to be prepared by Section officer and put up to Deputy Director for Signature. Where satisfied of the compliance of all requirements, the Dy. Director will accord his granting note if it is within his statutory powers. Where it is not within his statutory powers, the file shall be submitted to the Director for his final assessment of documents, evaluation of experience, checking of results etc., and granting of the licence as per the Statutory powers. The L-II Section’s dealing staff, after receiving the approval/granting note on file shall prepare the licence and record card (R-card) with due care applying the rubber stamp where required and along with the Register in which licence number is allotted and submit it to the Section Officer for ensuring correctness, who will, after verification, record his note and submit the document(s) for signature of the authorised signatory. The Section Officer will then ensure the information relating to name, number etc., is also supplied to the Medical Cell for their action.

Page 25 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

3.1 Procedure to fill-up the checklist for generation of ATPL (A) in the computer: The check-list for generation of ATPL (A) shall be filled up as per following guidelines:The details given below shall be filled up from the application from after verification from the submitted documents. 1. Name of the Applicant 2. Age/Date of Birth (Should not be less than 21 years on the date of application) 3. Educational Qualification: (passed class 10+2 with Phy & Math or equivalent exam) Please ensure that 10th & 12th shall be from recognized Board/ University. 12th shall have Physics and Maths. Check; verification certificate is submitted. 4. Medical Examination: Check for medical fitness. Verify the details of the knowledge papers submitted vide application form:5. Knowledge: Paper Date of Result Valid upto Air Regulation a) {not required for hold valid Indian CPL} b) Air Navigation c) Aviation Meteorology d) Radio Aids and Instrument ATPL Composite e) {in lieu of b) , c) &d) if applied for conversion} Technical General f) {not required, if applied for conversion and foreign ATPL is on multi} Technical Specific or valid Indian CPL on Multi g) {not required, if applied for conversion and foreign ATPL is on multi} (i) A/c Name………….. (ii) A/c Name…………. Technical Performance or valid Indian CPL on Multi h) {not required, if applied for conversion and foreign ATPL is on multi} Page 26 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

(i) A/c Name………….. (ii) A/c Name…………. i)

Signal reception test @ 6/8 w.p.m.

In case of conversion of foreign license, Technical Specific result in respect of the aircrafts shall be given from the contracting State. Holder of Valid Indian ATPL(H) Required to submit result of Technical General, Technical Specific and Performance only. Technical performance is for A/c above 5700 Kgs All technical exams are valid upto two and half years only. 6. Flying experience: a) please see following details from the application form submitted for issue of ATPL(A):A/c SINGLE ENGINE MULTI ENGINE AIRCRAFT INSTRUMEN flown AIRCRFAT T TIME  On DAY NIGHT DAY NIGHT Synt Aircraft hetic Co Sim D Co- P1 P1 Ac Simu So Du So U U/ PI To uua pil (U/ PIC (U/ tu lator lo al lo /T T pil C tal late l ot S) S) al hrs ot d (1 (2) (3) (4) (5 (6) (7) (8) (9) (1 (1 (1 (1 (1 (1 (16 ) ) 0) 1) 2) 3) 4) 5) ) TOT AL Note: write P1 U/s experience separately and do not include in Co-pilot column. (submit P1U/S) log book also ) Telly the total flying experience given in the application form by the applicant and calculated in the following manner from the above table;Requirement Hrs Actual Req. Total flying experience details Total flying time (in this 50% of multi co-pilot hrs are (i) counted) 1500 {col (13)} – {50% of col(6)+(10)} Total as PIC (in this P1 U/S hrs are counted 50%) (ii) 500 {Col (2) +(4)+(8)+(12)} + {50% of Col (7)+(11)} Total Night flying experience (in this 50% of multi co(iii 100 pilot night hrs are counted) ) {Col (3) +(4)+(9)+(11)+(12)} + {50% of Col (10)} Total Instrument Time {col (14)+(15)+(16)} (iv (not more than 50 hrs shall be counted from col 16) (attach 100 ) sortie wise statement ) X-country flying time Total X-country by day and night (attach sortie wise (v) 1000 statement ) Page 27 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

(vi )

Total PIC X-country by day and night (attach sortie wise 200 statement ) Total PIC X-country flying time by Night (attach sortie (vii) 50 wise statement ) If the flying experience data in application form is tellying then fill up in the computer checklist. b) please see the following table in the application form for experience in last one year: A/c SINGLE ENGINE MULTI ENGINE AIRCRAFT flown AIRCRFAT  DAY NIGHT DAY NIGHT D Co- P1 So Du So U U/ ua pil (U/ PIC lo al lo /T T l ot S) (1 )

(2)

(3)

(4)

(5 (6) )

(7)

(8)

(9)

Co pil ot (1 0)

P1 PI (U/ C S)

To tal

(1 1)

(1 3)

(1 2)

INSTRUMEN T TIME On Synt Aircraft hetic Sim Ac Simu utu lator late al hrs d (1 (1 (16 4) 5) )

TOT AL Telly the preceding 12 months flying experience given in the application form by the applicant and calculated in the following manner from the above table:Requirement

Hrs Req.

Actual

Total flying time (in this 50% of multi co-pilot hrs are counted) 150 {col (13)} – {50% of col(6)+(10)} If the preceding 12 month flying experience data in application form is tellying then fill up in the computer checklist. c) please see the following table in the application form for experience in last 6 months:

A/c SINGLE ENGINE MULTI ENGINE AIRCRAFT flown AIRCRFAT  DAY NIGHT DAY NIGHT D Co- P1 So Du So U U/ ua pil (U/ PIC lo al lo /T T l ot S)

Co P1 PI (U/ pil C S) ot

INSTRUMEN T TIME On Synt Aircraft hetic Sim Ac Simu To utu lator tal late al hrs d Page 28 of 83

Procedure Manual (1 )

(2)

(3)


Issue:-02 Dated: 14.03.2017

(4)

(1 1)

(5 (6) )

(7)

(8)

(9)

(1 0)

(1 2)

(1 3)

(1 4)

(1 5)

(16 )


Hrs Req.

Actual

Total flying time (in this 50% of multi co-pilot hrs are counted) 10 {col (13)} – {50% of col(6)+(10)} If the preceding 6 month flying experience data in application form is tellying then fill up in the computer checklist. 7. Skill: from the application form please verify the following: a)

Requirement

(i)

general flying test by day (GFT not required if CPL with multi is valid) general flying test by night (GFT not required if CPL with multi is valid) IR Test (IR not required if CPL & IR with multi is valid)

(ii)

(iii )

A/c Name

durati Date of Valid on test upto

Tick If CPL/ IR valid on multi CPL is valid – Yes

IR is valid - Yes

Please ensure that:  All the skill tests & instrument rating test shall be submitted in DGCA approved performa.  Each test reports shall be duly signed by the DGCA approved examiner & counter signed by the aerodrome authorities and shall be submitted in original.  All the above tests i.e. 7. a) (i), (ii) &(iii) shall be on the same aircraft type.  All the flying tests shall have been conducted only after the date of passing of DGCA exam on that aircraft type.  If the tests are conducted on simulator, then ensure that they shall be on Level’D’ Sim For additional aircraft ratings:  b)

Ensure technical result is submitted and Verify the following details from the application form:Requirement Duration Date of Test

Valid upto Page 29 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

(i)

general flying test by day (ii) general flying test by night (iii) IR Test 8. Verify the details of following licenses and ratings filled in application form;CPL Number

IR Number

Licence Issue date

Issue date

Valid upto

last IR date

PIC endorsements

test Last IR Aircraft/sim

Co-pilot endorsements

on Valid upto

Note: IR test is valid for one year from the date of test and it shall be endorsed on the Instrument rating issued on CPL. IR test shall be on aircraft/ Level ‘D’ Simulator RTR and FRTOL Number details Details of RTR(A)/RTR(P) FRTOL License 9.

Date of issue

Valid upto

Flying Records (Whether accident/incident free or not in preceding 5 years)

10. Fee; Please ensure:Whether deposited Amount is as required for the issue of License and rating In case it has to be deducted from the airlines advance account, then ensure deduction 11. Ensure whether Defense personal has submitted as per the following requirment: Condition Complied i) Whether the applicant is/ was in the service of Defense Forces of Yes/ No India. ii) If serving, No Objection Certificate obtained from the concerned Yes/ No Hqrs. iii) If serving, indicate whether accident/incident free certificate for Yes/ No the preceding 5 years has been obtained from the concerned Hqrs. iv) If not serving, indicate the Force…………………………………………….. Page 30 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

and date of release…………………………………………………… (attach copy of release certificate) 12. If application is for conversion of foreign ATPL, please verify the following details from the ATPL application:a) Details of foreign license i) Country of issue ii) Name & Number of ALTPlicense iii) Date of issue of license iv) Validity of license v) Aircraft ratings (PIC/Copilot) vi) Instrument Rating

b)

Details of foreign medical i) Class & Date of foreign medical ii) Validity of foreign medical

c)

Have you enclosed the verification of foreign license and Yes/ medical from the contracting state’s regulatory authority No

d)

Name, address, website & e-mail ID of the contracting state’s flying training institute from where you did training.

e)

Details of passport & travel for flying training (enclose copy of all the pages) i) Full Name on Passport: ii) Passport Number: iii) place of Issue: iv) valid upto:

13. whether declaration has been signed by the applicant in the application form.

Page 31 of 83

Procedure Manual 4.


Issue:-02 Dated: 14.03.2017

RENEWAL OF LICENSES & RATINGS: 4.1 General: The licenses and ratings specified in Rule 38 can be RENEWED either at Headquarters of the DGCA or at the Regional/ Sub-Regional offices of the DGCA, as indicated in para-1. While the Headquarters have the powers to deal with all cases of renewal, whereas the Regional/ Sub-Regional offices are empowered to renew only licenses/ rating, as per the following details: a) The license/ rating submitted by the applicant for renewal should be current. b) The expired licenses/ratings of applicants, provided the lapsed period does not exceed two years as stipulated in FCL 03/2009. Note: In cases where the applicant has been subjected to disciplinary action the regional/sub-regional offices shall refer the case to Headquarters. 4.2 Application Form & Enclosures for Renewal: The application should be received in the format prescribed for renewal, duly dated and signed by the applicant and complete in all respects. The following enclosures, in original, should accompany the application form in accordance with the ‘Instructions to Applicants’ a)

Receipt of fees generated from Bharatkosh website

b)

Licences and Ratings; FRTOL & RTR(A) (if applicable)

c)

Relevant Log Book(s) and/or Form CA-39 in original.

d)

No flying certificate, if applicable

e)

Medical Assessment from DGCA in accordance with CAR Section 7 series C part I issue I dated 26th Aug. 1999 Rev. 13-02-2006.

f)

Copies of Skill Test Reports by day and night

g)

IR test report, if IR renewal is sought

h)

Competency check reports for AFIR/FIR renewal through experience.

i)

Result of oral/written examination, for AFIR/FIR renewal through a skill test’ and in addition, refresher’s course certificate for FIR renewal. Page 32 of 83

Procedure Manual

4.3


Issue:-02 Dated: 14.03.2017

Submission channel for renewal of licenses Dealing assistant puts up after filling the checklist

Section officer

Asstt. Director Training and licensing 4.4

Fees: 3.4.1 Check whether the fee prescribed has been paid in accordance with Rule 48 of the Aircraft Rules, 1937 through receipt of fees generated from bharatkosh website 3.4.2 Ensure that the fee instruments are drawn out properly and should have more than a month’s validity left at the time of submission so as to allow for processing time for deposit of fees in government account. In case of revolving deposit utilization, an Account Register with respect to each operator shall be maintained in the section and the Section Officer shall cross check operator’s authorisation on the application form and also check the operator’s balance amount in the respective Account Register to ensure that the required amount can be deducted therefrom. In case a shortfall in account is found, the application and papers/documents shall be returned with the remark of ‘shortfall in account’. 3.4.3 The fee maintenance register(s) shall be counter verified by SO(L-1) and SO(L2) every quarter.

4.5 Renewal of Licence(s), FRTOL & RTR:

Check out the submission, in original, ofa)

Substantive Licences (PPL, CPL, ALTP etc):

Submission is

compulsory of licences in original to be renewed. Page 33 of 83

Procedure Manual b)


Issue:-02 Dated: 14.03.2017

FRTOL: To be submitted in original, if FRTOL itself, is to be renewed OR if any professional licence is to be renewed, as a valid FRTOL is one of the conditions for renewal of a professional licence.

c)

RTR: To be submitted in original if FRTOL or any professional licence is to be renewed as FRTOL’s renewal and legitimacy is linked to a valid RTR.

4.6 Period of Lapsed Licence: (a)

The time period since the licence/rating has lapsed should be checked out. This is of prime importance for Regional/ Sub-regional offices from the standpoint of exercise of their powers of renewal. If the licence/rating lapsed for more than two years/three years, then Rule 42 of the Aircraft Rules, 1937 need to be enforced with. This may be referred to from the Aircraft Rules, 1937.

(b)

Where any type rating privileges on aircraft having all up weight exceeding 5700 kgs has expired for more than six months, then the procedure for renewal of expired professional pilots licences should be followed as per CAR Section 7 Series ‘H’ Part I dated 9th March 2006.

In all the above cases it should be ensured that, route checks are performed after all other requirements have been completed. 4.7 No Flying Certificate:

No flying certificate depicting absence of flying either during a lapsed medical/lapsed licence/lapsed rating is essential. The information given in the “no flying certificate” is to be cross-checked with the log book, in the background of medical/licence/ratings validities. It should be ensured that the “no flying certificate” has been signed by the applicant and/or the concerned flying club/ operator/ employer as the case may be.

Page 34 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

4.8 Medical Examination: Ensure that the applicant has undergone medical examination of the class appropriate to the licence . Rule 39B of the Aircraft Rules, 1937, Provisions of CAR Section 7, Series C, Part 1, Issue 1 of 26.08.99 Rev. 2 dated have to be followed; hence may be referred to. Briefly, the medical fitness requirements that may be adhered to are as follows;

(a)

Where an applicant is employed in a scheduled airline, the certificate of medical fitness issued as indicated below should be considered; (i)

an approved Medical Board in the Form CA-35 provided the applicant’s previous medical assessment was valid at the time of medical examination and the licence had not expired for a period exceeding one month, or

(ii)

current medical assessment issued by the DGCA may be accepted towards requirement for renewal.

(b)

Where an applicant is not employed by a scheduled airline, the certificate of medical fitness issued as indicated below should be considered; (i)

an approved medical board in the form CA-35 provided that the applicant’s previous medical assessment at the time of medical examination was current; or

(ii)

current medical assessment issued by the DGCA may be accepted towards requirement for renewal.

(c)

In the event of a licence holder having been declared medically temporarily unfit at any stage, the medical assessment issued by DGCA only shall be accepted.

(d)

Only original Form CA 35/Medical Assessment should be accepted. Cross check to see that the signature of the applicant tallies with the signature of the applicant on the application form. Special emphasis may be paid to any limitations, and it may be seen that these are

Page 35 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

required to be entered on the body of the licence at the appropriate place.

4.9 Flying experience for renewal: The licences/ratings can either be renewed on the basis of recent flying experience or on the basis of a general flying test, as contemplated in the relevant Sections A to Z (except Section L, since not valid w. e. f. 31-03-2006) of Schedule II of the Aircraft Rules, 1937. 4.10

Recent flying experience for renewal:

The renewal of Licences/ratings on the basis of recent flying experience in the past six months/twelve months is laid out in the various sections in Schedule II of the Aircraft Rules, 1937 which may be referred to. The recent experience requirements for renewal of various licences/ratings are summarised in CA 39. To ensure the above, the following checks to done:The Log Book may be examined from the date of last renewal in the backdrop of Rule 67A of the Aircraft Rules, 1937, as per item 2.11, to gauge correctness of entries, especially from the context of quantum of experience in the past six/twelve months as applicable. Experience only on relevant category of aircraft vis-à-vis the licence submitted for renewal is to be counted. In case of form CA39 ensure that the experience summarized is for the correct period in chronological order viz. six months or twelve months as the case may be. Also see that the experience is on relevant category of aircraft vis-à-vis the licence. Instructional flying, if any, should be clearly brought out in CA 39 form, in case the request is for renewal of instructor’s rating. The form CA-39 should be counter signed by the authorised signatory of the flying club/Institute, the operator or employer as the case may be. 4.11

Instructor’s Rating( Refresher Course Certificate):

In the case of renewal of instructor’s rating in addition to the recency of experience, a Refresher course conducted at IGRUA should be ensured. In case of helicopters, the certificate is to be issued by a DGCA approved examiner. Page 36 of 83



Issue:-02 Dated: 14.03.2017

Renewal through Skill Tests:

As the validity of Skill test is six months, it is therefore necessary to ensure that the Skill Tests for renewal of licences/ratings should be within a period of six months, as reckoned from the date of receipt of application. The first check is to ascertain whether the skill test is valid. The skill test reports, including IR check report should be checked for timings, duration and remarks of the examiners, and for any other remarks out of the ‘Ordinary’. IR check report should also be checked for the two IAL procedures have been completed during the conduct of IR test. The skill test entries should be cross checked with the log book entries. The skill test reports as well as log book entries are to be signed by the examiner with usual certification of the examiner also having recency of ten hours flying as PIC during last 30/90 days for scheduled and non-scheduled operators respectively and also that the check pilot/instructor/examiner privileges, as applicable, were exercised during the preceding six months. If, in lieu of such requirements a separate one time approval has been granted by DGCA, then it should be checked that conditions of such authorisation have been compiled with and authorisation No. of DGCA is indicated. It may also be ensured that skill test has been carried out on an aircraft endorsed/to be endorsed on the licence, unless the aircraft is covered under open rating. In the later case check for a familiarisation sortie/certificate by examiner in the log book. In case of renewal of instructor’s rating (AFIR & FIR) through a skill test, the oral/written examination result sheet may be given by a CFI. In case of a CFI not available at a particular location, then another CFI can do so provided the latter is actually available at the institute/location. In case of FIR, the mandatory refresher’s course certificate from IGRUA is to be submitted.

4.13

Proficiency checks:

Schedule II of the Aircraft Rules, 1937 envisages bi-annual proficiency checks for professional licence holders current on transport aircraft exceeding all up weight 5700 kgs and above. One copy of the proficiency check reports viz. Local check and Route check shall be forwarded to DGCA Page 37 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

(Hqrs.) immediately after the tests, for record. It also states that the original copy of the report shall be forwarded to the concerned DGCA office at the time of renewal of pilot’s licence alongwith the application, failing which the licence/rating will not be renewed. CAR Section 2, Series O, Part I, Issue IV dated 24.4.92, para 6.5 lays down that the interval between any two successive consecutive checks shall not be more than eight months or less than four months in any period of twelve months. In view of the above the documentation on proficiency checks, in applicable cases needs to be thoroughly checked, especially whether the prescribed time frame has been adhered to or not. The reports may be checked for duration and timings and these should be checked with entries made in the log book. Both proficiency check reports/ log book are to be checked for signature by the DGCA approved Check pilot/ Instructor/ Examiner; and the recency certification on type of 10 hours in last 30/90 days, as applicable, alongwith exercise of privileges in last six months should also to be checked for as has been given by check pilot/instructor/examiner on both the reports and log books. Special attention should be paid to the “remarks” of the Check Pilot/Instructor/Examiner and any adverse remark, highlighted therein. 4.14

The case need to be examined by dealing staff on file in the backdrop of the guidelines as at above. Check list for processing papers for renewal of licences/ratings are enclosed as Annexure. The file will then be submitted through the channel prescribed, to the competent authority for approval. The physical entries are to be made in the licences in accordance with the approval given and the licence(s) / file may be resubmitted to the competent Authority for signatures on licence.

Page 38 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

5 VALIDATION OF FOREIGN LICENCES:

5.1

Submission channel for FATA Dealing assistant puts up after filling the checklist

Section officer

Asstt. Director/ Dy. Director Training and Licensing

Director Training & Licensing

Dy. Director General/ Jt. Director General Foreign Licences are validated to operate Indian Registered aircraft in accordance with provisions of Rule 45 of the Aircraft Rules, 1937 and CAR Section 7, Series G, Part-II, Issue I. The powers for such validation and revalidation of foreign licences have been delegated by the Central Government to DGCA officers at Headquarters only . The request for validation/ revalidation of such foreign licences are received by the DGCA Headquarters. The work pertaining to such validations or foreign licences involves security clearances and correspondence with the Ministry of Civil Aviation. This advisory circular will be helpful in expeditious processing of such cases.

5.2

Procedure for the processing of the applications received for validation

of foreign licences should be processed as given below:

i)

Check whether the application received is in the prescribed format (AppendixA and Appendix-B of CAR, Series-G Part-I) for Security Clearance, alongwith following :Page 39 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

a) Copy of foreign licenses issued by the ICAO contracting State b) Copy of valid type endorsement and Instrument rating on the foreign license in respect of the type of aircraft to be flown in India c) Copy of valid foreign medical assessment. d) for operation of Flight Radio Telephony, a copy of valid license from contracting states regulatory authority or any other document to the satisfaction of FATA Board. e) Copy of current passport with employment visa f) Verification of foreign licenses and type ratings from the contracting state. g) Certified copy of the flying experience requirement as laid down in this CAR for validation of foreign license. (certified log book and or summary of flying) h) Copy of valid instructor/ examiner rating from the contracting state, in case instructor/ examiner rating is required on FATA i) Copy of LVP Cat-II/ Cat-III authorization from the contracting state, wherever applicable. j) Two copies of Appendix-A of this CAR duly filled in. k) Five copies of Appendix- B of this CAR duly filled in l) Fees @ Rs 5,500/- ( Rs 5000/- (for grant) and Rs 500/ii)

It should also be checked that the operator has given details like, schedule of operations, training and upgradation programme of Indian pilots, phasing out programme for foreign pilots, justification/necessity to employ foreign pilots by the operator for the period mentioned.

iii)

If the case is to be processed for initial validation then in the first step, the details of passport, along with the personal details of the individual pilot should be sent to the three security agencies, i.e. Ministry of Home Affairs (Foreign Division), Narcotics Control Bureau and Directorate of Revenue Intelligence for obtaining necessary security clearances.

iv)

The license of the foreign pilot shall be verified from the issuing authority of the Contracting State, if verification is not submitted. Operations Officer will communicate with concerned state by e-mail as directed.

v)

The Ministry of Civil Aviation has delegated power to the DGCA vide No. AV.13011/6/2003-DT(DG) dated 20.04.2010 for deciding the cases on merit upto 31.07.2011 on a case to case basis subject to the airlines meeting all safety and security requirements regarding employment of foreign pilots.

vi)

Following points should be critically examined; 1. 2. 3.

Total fleet of aircraft with operator, his schedule/ pattern of operations, Number of Indian pilots trained and up-gradation programme, Number of foreign pilots to be employed and phasing out programme suggested by the operator, and Page 40 of 83

Procedure Manual 4.

vii)


Issue:-02 Dated: 14.03.2017

Availability of appropriate certificate as submitted by the operator pertaining to validity of licence, medical assessment and its class and privileges of the pilot.

After obtaining the necessary security clearance and concurrence from Ministry of Civil Aviation, the operator is to be informed to present the pilot for Oral check under AIC 2 of 2007 with Chief Flight Operations Inspector (FID).

viii)

After the result sheet from FID is obtained, the case is processed for initial validation, in accordance with provisions of CAR Section 7, Series G, Part II, Issue I, Rev. 4 dated 8th October, 1999. During processing, care should be taken to highlight all the important points like security clearance viz. form NCB, DRI & MHA, result of Oral check, Flight experience, total and on type etc. He should then submit the case to the Section Officer, who in turn, after examining for completeness will put up next higher officer to examine and forward to the Director for necessary approval of the competent authority.

ix)

After approval, authorisation letter has to be prepared in the prescribed format, with all the necessary entries to be made in the validation register also in accordance with the approval granted. The authorisation letter shall then put for signature to the Director, or any other authorised signatory.

6.0 Procedure for Verification of Indian License for contracting states Upon Request of Contracting State for verification of Indian License, the following procedure to be followed:1.) [email protected] E-mail to be periodically monitored by Operations Officer for any request from contracting state. 2.) Operations Officer will put the request after verifying from the records through proper channel to Assistant Director for examination. 3.) Assistant Director will examine and put up to Dy. Director for reply to concerned contracting state.

Page 41 of 83

Procedure Manual


7.

PROCEDURE FOR ENFORCEMENT ACTIONS

1.

Introduction:

Issue:-02 Dated: 14.03.2017

This procedure is laid down to record the enforcements action taken in respect of pilots by DGCA. Such actions are taken by DTL under following circumstances:1.1

1.2

2.

When the recommendation are received after Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. form Airsafety Directorate of DGCA Hqrs for action against involved pilots. When the violation of aircraft rules/ CAR is noticed by DTL.

Procedure for action on the recommendations received from Airsafety Directorate of DGCA Hqrs 2.1

2.2 2.3

Receipt of Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. report from Airsafety Directorate of DGCA Hqrs report . Diarizing with DTL SO-LI to record the date of receipt in the enforcement action register in the following format:-

Sl. Name Operator License Date of receipt of No. of & No. Breath-analyzer pilot / PIB/Investigation report from DAS with subject/brief.

2.4 2.5

2.6

Date of compliance of Recommendation of DAS by DTL (follow procedure as in 3.8 below)

Date of entry in Rcard and License, if required

SO L-I to ensure that such reports are put –up to AD/DDTL AD/DDTL to examine the reports and suggest the actions to DTL, required to be taken on the basis of the recommendations made in the report e.g. No action , with justification

2.7

Issue of show cause notice, with justification and with relevant portion of the investigation report (further recording would be in the table given below para 3.8)

2.8

DTL to approve the no-action or approve for issue of show cause notice. Page 42 of 83



Issue:-02 Dated: 14.03.2017

In case of no action is required SO-LI to file the records properly

2.10

In case action is required AD/DDTL to ensure preparation of draft show cause notice.

2.11

DTL to approve and sign the show cause notice.

2.12

SO-LI to ensure that show cause notices are dispatched immediately and monitor the reply. If the reply is not received in the stipulated period then put up the reminder.

2.13

SO-L1 to put-up the reply received to AD/DDTL

2.14

DDTL to examine the reply and suggest the actions.

2.15

Based on the examination in the training and licensing directorate, actions would be suggested and would be taken in consultation with aviation safety board.

2.16

DTL to approve and issue appropriate order.

2.17

SO-LI to ensure the recording of the order in the enforcement recording register.

2.18

SOL-I to ensure that a copy of the order to be sent to enforcement monitoring division.

3. Procedure of actions taken by DTL against the pilots for violation of aircraft rules 3.1

Receipt of violation from :a. complaint/ information from individual /organizations/ operators etc.; or b. Violation or rules/ CAR noticed during examination of documents/ records

3.2 3.3

SO L-I to ensure that such violations are put –up to AD/DDTL AD/DDTL to examine the reports and suggest the actions to DTL, required to be taken on the basis of the recommendations made in the report e.g. a. No action , with justification b. Issue of show cause notice, with justification

3.4

DTL to approve the no-action or approve for issue of show cause notice.

3.5

In case of no action is required SO-LI to file the records properly

3.6

3.7

In case action is required AD/DDTL to ensure preparation of draft show cause notice. DTL to approve and sign the show cause notice.

Page 43 of 83


Sl. No .

Issue:-02 Dated: 14.03.2017

SO-LI to ensure that show cause notices are recorded in the register and dispatched immediately and monitor the reply. If the reply is not received in the stipulated period then put up the reminder.

Nam e of pilot

3.9

4


Operato r

Licens Date e & No. of Issue of show caus e notic e

Brief of show caus e

Date of reply to show caus e

Date of persona l hearing, if any

Date of orde r

Brief of the orde r

Date of entry in R-card and License , if require d

SO-L1 to put-up the reply received to AD/DDTL

3.10

DDTL to examine the reply and suggest the actions.

3.11

DTL to approve and issue appropriate order.

3.12

SO-LI to ensure the recording of the order in the register.

3.13

SOL-I to ensure that a copy of the order to be sent to enforcement monitoring division.

RECORDING OF ENFORCEMENT ACTIONS

This procedure is laid down to record the enforcements action taken in respect of pilots by DGCA. Such actions are taken by DTL under following circumstances:4.1 When the recommendation are received after Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. form Airsafety Directorate of DGCA Hqrs for action against involved pilots. 4.2 When the violation of aircraft rules/ CAR is noticed by DTL. Following enforcements actions are required to be recorded: 4.3 Actions taken by DTL against the pilots for violation of aircraft rules. 4.4

Actions taken by Air Safety Directorate in respect of pilots involved in various accidents and incidents. Page 44 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Format for recording of enforcements action taken: 4.5 In case of actions taken by DTL against the pilots for violation of aircraft rules. Sl. No .

Nam e of pilot

Operato r

Licens Date e & No. of Issue of show caus e notic e

Brief of show caus e

4.6

In case of breath analyzer/ Recommendations from DAS

Date of reply to show caus e

Date of persona l hearing, if any

PIB/Investigation

Sl. Name Operator License Date of receipt of No. of & No. Breath-analyzer pilot / PIB/Investigation report from DAS with subject/brief.

Date of orde r

Brief of the orde r

report

Date of compliance of Recommendation of DAS by DTL (follow procedure as in 3.1 above)

s

Date of entry in R-card and License , if require d

and

their

Date of entry in Rcard and License, if required

Page 45 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

5. Procedure for recording of actions taken by DTL against the pilots for violation of aircraft rules

Receipt of information about violation

Approval of show cause

Actions to be taken by SO-LI

Recording of show cause notice in computer 1. ensure recording of the date of show cause notice and brief of show Recording of date of reply 2. ensure recording of date of reply to the show cause notices. Recording of date of personal hearing, if any 3. ensure recording date of personal hearing, if any Recording the date of ORDER/ Warnings 4. ensure recording the date of order/ warnings and brief of the order/ warning e.g. suspension, cancellation, ab-initio void, disqualification,

Monitoring the date of entry in the R-Card and License 5. ensure recording the date of entry on R-card and License 6. send a copy of the order to enforcement monitoring division.

Page 46 of 83

Procedure Manual

6.


Issue:-02 Dated: 14.03.2017

Procedure for recording of the actions taken by DTL on the basis of the

Breath analysier/ PIB/Investigation reports and their Recommendations from DAS Receipt of breath analysier/ PIB/Investigation report and Recommendations from DAS

Actions to be taken by SO-LI

Recording of :Date of receipt of breath analysier/ PIB/Investigation report and Recommendations from DAS

Recording of date of compliance of Recommendation of DAS by DTL with brief actions

Monitoring the date of entry in the R-Card and License ensure recording the date of entry on R-card and License send a copy of the order to enforcement monitoring division.

Page 47 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

8.0 FLOW CHART OF LICENSING PROCEDURE for guidance Application submitted at DGCA reception by post or in person: Examination of papers in

On application date (General Requirement to be fulfilled) Age: >18 (As per 10th certificate) Medical: class-I (within 12 months validity)  Qualification: 10+2 Pass with Physics and Math  Knowledge: pass in DGCA's Air Regulation and Composite paper (within 30 months)  Others:1. have valid RTR(A) from Ministry of Com. 2. verification certificates in respect of qualification (10th and 12th ) with original and attested certificates 3. valid foreign license with letter of verification from issuing authority. 4. Valid class-I medical certificate of state of issue + Indian 5. certified log book and attested respective flying statements (i.e. within preceding 5yrs, 6months & x-country) 6. one cloth lined Self addressed stamped envelop for dispatch of license by speed post (stamp shall be according to the weight of documents submitted + 200gm) 7. two photograph imprinted with name at top 8. for issue of IR with CPL submit two more photographs and relevant fee  

Not satisfactory

On application date (Flying Requirements) (Check from certified log book & CA-39 and with flying test performas/ certificates)  Within 5 years 1. total -200Hrs, 2. as PIC-100 Hrs, 3. as PIC cross-country -20Hrs (encl. list of cross-country sorties separately) 4. one 300NM cross-country with 2 full stop landings 5. Instrument time - 10Hrs (atleast 5 hrs on aircraft is must)  Within 6 months 1. as PIC-15Hrs, 2. PIC by Night - 5 Hrs (with atleast 10 take off & 10 landings) 3. General flying test by day with three solo take off and landings each 4. general flying test Night with three solo take off and landings each 5. 250 NM cross-country test by day with one full stop landing at other aerodrome 6. 120 NM X-country test by night (returning to point of dep. without landing) 7. signal reception test report ( eight word per minute) NOTE 1. : For IR issue with CPL, submit following documents: 1. as PIC-100Hr, 2. as solo cross-country-50 Hr (encl. list of cross-country sorties separately) 3. Instrument time 40 Hrs (actual on aircraft 20 hrs or more+ simulated 20 hrs or less)  Within 6 months 1. instrument time on actual aircraft - 5Hr, 2. IR test report with two approaches on aircraft for which endorsement on license is requested. NOTE 2: For Multi endorsement on CPL: 1. Record of ground training and pass result of technical exam 2. Statement indicating at least 10 hrs of training on multi engine aircraft for which endorsement is requested (including test/ check),  Within 6 months 1. General flying test by day with three solo take off and landings each 2. General flying test Night with three solo take off and landings each 3. IR test report with two approaches on aircraft for which multi -endorsement on license is requested. (for Multi –IR only)

Satisfactory

Above is checked and verified by designated officer

Papers returned to applicant with letter giving reasons for rejection for compliance of complete requirement and re submission (no fee refund) Note: 1. Applicant has to meet all the requirements on the date of re-submission. 2. The papers will be returned to the individual or the flying club through which they were forwarded as per the request of individual.

License issued/ dispatched by speed post & number displayed on DGCA’s website

Note: For further details please go through the Aircraft Rules 1937 and CARs on the subject Page 48 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

9.0 Training Programme POSTING OF OFFICERS OF OPERATION’S CADRE IN DIRECTORATE OF TRAINING AND LICENSING Officers of Operations cadre recruited in DGCA as Operations officers/ Assistant Director Operations are posted in the Training and Licencing Directorate for issue and renewal of licences. Officers from the cadre promoted to Deputy Director and Director also posted in the directorate. All officers posted in the Training and Licensing Directorate are assigned with the statutory powers to issue/renew licences as per the notification issued by the Central Government. 1. Introduction 1.1 International aviation standards require that a civil aviation authority provide its PEL Officers with comprehensive training to ensure the competency of its Personnel Licensing workforce. 1.2 In order to ensure that the PEL Officers in DGCA are qualified, have operational or technical work experience and that their training is compatible with the activities they are required to carry out, training shall be provided as per training requirements detailed in DGCA Training Policy. 1.3 This chapter describes the training requirements for the PEL Officers with the intention to provide 1.) Initial training 2.) PEL & On-job-training 3.) Refresher training 4.) Specialised training in the field of Personnel Licensing. The purpose of this chapter is to ensure that officers of DTL Directorate are in tune with the changes in technology, procedures, rules, regulations etc., by laying down the procedures and curricula for training in order to enhance the level of knowledge, standardize the training programme and to derive the maximum benefit from the time and energy invested in imparting training. 1.4 In the training curriculum, subjects of regulatory functions and specialised areas have been dovetailed in order to provide overall knowledge to an officer to meet the intent of the following objective:-. i.) Instil knowledge and ethics regarding overall functioning of DGCA and regulatory framework. ii.) Familiarise with authenticated knowledge, procedure and practices required at various level of functioning. iii.)Bring the knowledge and understanding of officers into common standard. iv.) Orient the officers towards their functioning in specific area of work. v.) Enable the officers to take various decisions in their area of work. vi.) Make the officers to be aware with best international practices followed by other regulatory authorities in dealing with Personnel Licensing matters. vii.) Provide guidance for technical documentations and record keeping. viii.) Optimize resources and management of work. ix.) Apply theoretical knowledge into practices through Hands- on training and case study. x.)Develop skill and confidence through structured “On Job Training” (OJT) so as to enable the officers to work independently. xi.) Create a sense of empowerment within officers. xii.)Improve the overall personality of officers.

Page 49 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

2. Training Program 2.1 the training program for PEL Officers shall contain 1.) Initial training 2.) PEL & On-jobtraining 3.) Refresher/Re-current training 4.) Specialized training in the field of Personnel Licensing. 2.1.1 Initial/ Induction Training: The newly inducted officers shall be provided an induction training to enable officers to get a general understanding about the organization, its vision, and mission and acquire necessary competencies required for performing their job. 2.1.2 The Initial/Induction Training course will be conducted in 3 modules. • Module I Organised by the Training Directorate in co-ordination with other directorates and training establishments. • Modules II – Topics related to DTL directorate will be structured and conducted by the directorate itself in co-ordination with Training Directorate. Topics to be covered in this module is detailed in Appendix- A of this Chapter. • Module III – On job training (OJT) shall be conducted in the respective place of postings of officers by the regional office in co-ordination with DTL directorate. Procedure for On job training is detailed in Appendix- A of this Manual 2.2 On job Training 2.2.1 On-the -job Training: After Completion of Initial Induction Training, the newly inducted officers will be provided on-the-job training to enable them to handle their responsibilities independently. A PEL officer is required to satisfactorily complete the OJT before being assigned the tasks and responsibilities to function independently. OJT is planned training conducted at a work site by an authorized Trainer. This type of training provides direct experience in the work environment in which the officer is performing or will be performing on the job. As a part of the skill development process officers are required to undergo on job training (OJT) before they are assigned with independent work. On-the-Job Training entails the completion of three levels of training for each technical job function. The three levels encompass the study of reference materials, task observation, and task performance, as further defined below. An OJT trainer must validate all Levels (I, II, and III) of performance. The OJT training process follows a logical progression of three levels as shown in the table below: Level Trainee Trainer Level I – Knowledge Study Discuss Level II – Understanding Observe Demonstrate Level III – Performance Perform Evaluate 2.2 .2 Level-I training (Knowledge) is typically a self-study effort on the part of the trainee with guided discussion and validation conducted by the OJT trainer afterwards. The time allowed for this should be appropriate to the complexity of the task and the amount of material to be studied. Levels II and III involve the actual performance of the task. Level I training typically involve a review of all reference materials applicable to the job tasks for which training has been identified. Level I training may be satisfied through classroom training or other delivery methods. 2.2.3 Level II Training (Task Observation) involves observation of the performance of specific job tasks. This training typically involves the trainee observing and/or assisting the Page 50 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

OJT trainer in the performance of those specific job tasks for which the trainee will be held accountable. Level II training may be satisfied through appropriate training that provides the opportunity for the trainee to observe and/or assist the trainer performing the task. 2.2.4 Level III Training (Task Performance) involves the application of knowledge and skills to the performance of specific job tasks. Typically, the trainee performs the job task under the observation of a qualified OJT trainer. The trainer assesses the performance of the task and indicates on the trainee’s OJT training plan when Level III performance is achieved. 2.2.5 For the purpose of OJT a trainee officer should be attached with an senior experienced officer (trainer) who will help him to learn skills and process through providing instructions or demonstration (or both). OJT should be structured in various levels to meet the objective of “imparting knowledge by discussion, providing understanding by demonstration and adjudging the performance by evaluation”. The trainer should work as guide and to explain the task accomplishment procedure to the trainee, then to demonstrate it. The trainee then carries out the task, while trainer observes. Once the trainer is convinced that the trainee is competent, he may allow the trainee to carry it out independently under his supervision. After such successive exercise the trainee should be issued with the certificate enabling him to carry out the task independently without supervision. Certificate issued in respect of OJT completion of each task should be kept in the training records of officer. In the process of OJT the trainee officers should undergo job rotation so as to ensure that they gain complete overview of activities of the office they are attached to. 2.3. Recurrent Training Programme 2.3.1 Officers will be provided recurrent training to maintain/upgrade the competency level and also for updating their awareness to relevant regulations/developments etc. This training shall be conducted at least once in two years. This should be accomplished through periodic training such as recurrent training or continuation training. To ensure that officers maintain proficiency and keep current on aircraft and equipment, techniques, procedures and new developments in their respective areas of expertise, it is essential that they receive periodic recurrent training 2.3.2 The Recurrent Training course may share content with the Initial Training course, but varies in emphasis from one to other, as the Initial Training course provides a fuller treatment across all subject area. The Recurrent Training course focuses on changes from year to year in regulations, guidance material as well as significant events occurring in the industry and the local environment from time to time 2.3.3 The Recurrent training programmes for Operations officer, Assistant Director, Dy. Director & Director have been structured keeping in view that these officers are already having working knowledge and experience in some of the Personnel Licensing functioning depending upon their area of working and they require in overall functioning of directorates. Therefore numbers of days also have been adjusted in each level accordingly. Further these trainings are aimed to improve officer’s decision making capability, develop maturity to share more responsibilities in elevated position and provide knowledge /exposures with international standard.

Page 51 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

3 Training Need Analysis After completion of initial training to a batch of newly recruited officers, training need analysis shall be carried out to identify the need for additional training required to be imparted to the officers to make them competent to function independently 4 Specialized Training 4.1 The purpose of specialized training is not only to upgrade the knowledge and competency of DGCA DTL officers at par with international standards but also for efficient functioning of the organisation. Duration of training is based on the course and the hosting organization. DGCA shall periodically develop programmes under special training programmes/schemes in association with International Organisations like ICAO,EU-India Co-operation Project, India-US ACP program, COSCAP, IATA, JAA, ENAC France, ICAO FPP China, SAA etc. 4.2 In order to effectively upgrade efficiency and competency of DTL officers, it is imperative to familiarize all the DTL officers regarding training imparted to Flight Crews by approved Indian FTOs, FSTD Organizations, contracting state FTOs and ATO/TRTOs. 4.3 To acquire specialization it is required that officers should undergo courses in the country as well as courses offered by other reputed International Organizations such as ICAO – Personnel Licensing ,ICAO/IATA- SMS (Safety Management System) , ICAO/IATAHuman Factors in Aviation, JAA- Auditing techniques in relation to Flight Crew Licensing, IATA- Aviation Cyber Security(Automation pertaining to Licensing) 5. Preparation of Annual Training Requirements: 5.1 Director of DTL should review annually the training requirements of the officers and should plan for annual training requirements of whole DTL Directorate (HQ’s and Region) and to take all necessary actions for their implementation. 5.2 For prioritising the trainings, DTL HQ’s shall categorically list their priority requirements as ‘Mandatory training’ in the training plan. DTL Directorate shall finalise the training plans of the Directorates in consultations with training directorate. The Training syllabus shall be prepared by DTL Directorate, Headquarters and updated from time to time in commensuration with current training policy. Based on the syllabus, training presentations/material for each training subject shall be prepared by respective officers authorised for imparting the training. 6 Implementation of Training Program: 6.1 Director of Training & Licensing Headquarters shall be responsible for implementation of monitoring, organizing and implementation as per DGCA training policy and training program of DTL Directorate as a whole. Head of regional offices shall be responsible for implementation of policy in their respective offices. The initial training program as provided in Appendix-A of DGCA Training Policy Manual. Director of Training & Licensing, Headquarters shall implement the training program together with Training Directorate of DGCA and Officers heading regional offices. After completion of each training a certificate is required to be issued which shall be placed in officers’ training records.

Page 52 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

7 Nomination of Officers for Training: Director of Training & Licensing Headquarters shall be responsible for nomination of officers for the training which are conducted by Headquarters and should also provide all necessary assistance to the participating officers as required for smooth completion of training. 8 Implementation of OJT Program 8.1 Director of Training & Licensing Headquarters shall function as Principal on Job Training Program Coordinator and head of regional offices shall function as Regional on Job Training program coordinator. 9 Training files and records: 9.1 All training completed by an officer will be documented in his or her training file. Officers who complete a formal external or in-house training course will receive a Certificate of Completion to be added to their training file (Physical File). A sample format for Training Dossier is attached as Appendix-C to DGCA Training policy. The training file of each officer should be maintained in duplicate. One copy of the file should remain with the officer in the office he/she is attached to. Another copy of the file should be maintained in Headquarters .Regional where the officer is attached shall maintain two separate files. One for personal correspondence and the second one as training file. As and when the officer undergoes any training or OJT, the training file required to be updated at the Regional office and copy forwarded to Headquarters for updating of centralized training records.

Page 53 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Appendix ‘A’ Day 1

Training Syllabus

06 hours



DGCA Organisation and structure; role and functions of all DGCA Directorates including regional offices



Introduction to regulatory requirements: ICAO, Aircraft Act/Rules, CARs, AICs, other circulars including delegation of powers.

Directorate of Training and Licensing :  Organization structure, Functions, duties and responsibilities  Orientation- Functioning of DTL and interaction with other Directorates like FSD, Air Safety, Flying Training etc.  Types of licences issued for aircrew  Review of regulatory and guidance material for DTL personals - Indian Aircraft Act/ Rules, - CARs; AICs, Circulars (applicable to DTL) - ICAO Annexes and Docs: Specific references to items applicable to DTL operational aspects. - Enforcement manual Scrutiny and processing of license documents related to aircrew personnel (including conversion of foreign licence):  Air Transport Pilot License  Commercial Pilot License  Private Pilot Licence  FRTOL/FRTOL (R)  Instrument Rating  FIR/AFIR  Glider Pilot License/Micro light pilot License  Flight Navigator’s License Validation of Foreign Licences  Regulatory requirements (reference to rule and CAR)  Security clearances of foreign pilots  Formation of Board/ Role of Flight Standards Directorate  Approval Procedure 

Page 54 of 83

Procedure Manual Day 2


Issue:-02 Dated: 14.03.2017

Training Syllabus

06 hours

TRI/TRE rating of pilots  Rules and regulations  Role of Flight Standards Directorate (FSD) - Check pilots/Instructors/Examiners  Interaction with FSD

Acceptance of training done at facilities in India/ overseas:  Regulatory requirements (reference to rule and CAR)  Familiarization of TRTO & Simulator approvals and validity  Checking of Logbooks  Checking of skill test reports/flight training records

Renewal of Licensing of Air crew and Grant of extension of Aircraft Rating including additional types of aircrafts  Approval Process  Requirements

Air Safety Directorate- Director (AS)  Role and Functioning  Recommendation on action against air crew on violation

Enforcement Policy – Directorate of Regulation and Information  Regulations  Enforcement Manual – Policy and Procedures  Detailed review on the procedure for enforcement  Penal action on the recommendation of other Directorates

Page 55 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Appendix-B EMPLOYEE’S ON-THE-JOB TRAINING RECORD 1. IDENTIFYING INFORMATION : Last Name: Position:

First Name: Initials: PEL

Section / Division:

PEL, DGCA.

PEL - LICENSING

Job Task or Subject Matter

Date Level Completed Level I Level II Level III (Understa (Demon (Perfor nding) stration) mance)

*Name(s) and Signature of OJT Trainer

REGULATI ON

INSPECTOR GUIDANCE

LICENSING ISSUE / FTO APPROVAL PROCEDURE

LICENSING / REVIEW EVALUATION

FTO AND

TYPE OF LICENSE/ FTO ScheduleII,PPROVALS ISSUANCE/ RENEWAL OF LICENSE/ FRTOL/CPL/ATPLAP PROVALS INCLUDING Issue, Validation, FTO/CFI/FII approval RECORD KEEPING

Page 56 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

3. CERTIFICATION (a) * By appending my signature in this column, I certify that the trainee has completed the OJT documented above and is competent to perform the task without supervision. (b) I hereby confirm that I have completed the OJT documented above with the qualified OJT Trainer(s).

Signature:

Date: DD/MM/YYYY (Trainee)

Page 57 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

ATTENDANCE SHEET

Training and Licensing Directorate (8-6/2009L-1) Name of the Training / course: Duration and time: Venue: Sl. No.

Name

Designation

Signature

Remarks

Page 58 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Training/ course notice

Training and Licensing Directorate (8-6/2009L-1) Subject: Participation in training course. 1.

Following officers are required to attend the training course:-

2.

Details of the course:Name of the Training / course: Duration and time: Venue:

(…………………) Director

of

Training

and

Licensing

Page 59 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Format of Certificate :

DIRECTORATE GENERAL OF CIVIL AVIATION This is to certify that

(Name of the participant)

has successfully completed the Induction/ Refresher Training / OJT in the Training and Licensing Directorate from……………to …………..

----------------------(Name of Director) Director Training & Licensing

----------------------(Name of DDG/JDG) Deputy/Joint Director General

Page 60 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Annexure – I File No.: Dy. No. Date of Receipt: The checklist for generation of ATPL(A) in the computer shall be filled up for issue of ATPL(Aeroplane) as per following:The details given below shall be filled up from the application from after verification from the submitted documents.

1. Name of the Applicant 2. Age/Date of Birth (Should not be less than 21 years on the date of application) 3. Educational Qualification: (passed class 10+2 with Phy & Math or equivalent exam) Please ensure that 10th & 12th shall be from recognized Board/ University. 12th shall have Physics and Maths. Check; verification certificate is submitted.

4. Medical Examination: Check for medical fitness.

Verify the details of the knowledge papers submitted vide application form:5. Knowledge: a)

Paper Air Regulation Air Navigation

c)

Aviation Meteorology

d)

Radio Aids and Instrument

f) g)

Valid upto

{not required for hold valid Indian CPL}

b)

e)

Date of Result

ATPL Composite {in lieu of b) , c) &d) if applied for conversion}

Technical General {not required, if applied for conversion and foreign ATPL is on multi}

Technical Specific or valid Indian CPL on Multi

{not required, if applied for conversion and foreign ATPL is on multi}

(i) A/c Name………….. (ii) A/c Name…………. h)

Technical Performance or valid Indian CPL on Multi

{not required, if applied for conversion and foreign ATPL is on multi}

(i) A/c Name………….. (ii) A/c Name…………. i)

Signal reception test @ 6/8 w.p.m.

In case of conversion of foreign license, Technical Specific result in respect of the aircrafts shall be given from the contracting State. Holder of Valid Indian ATPL(H) Required to submit result of Technical General, Technical Specific and Performance only. Technical performance is for A/c above 5700 Kgs All technical exams are valid upto two and half years only.

Page 61 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

6. Flying experience: a) please see following details from the application form submitted for issue of ATPL(A):A/c SINGLE ENGINE MULTI ENGINE AIRCRAFT INSTRUMEN flown AIRCRFAT T TIME  On DAY NIGHT DAY NIGHT Synt Aircraft hetic Co Sim D Co- P1 P1 Ac Simu So Du So U U/ PI To uua pil (U/ PIC (U/ tu lator lo al lo /T T pil C tal late l ot S) S) al hrs ot d (1 (2) (3) (4) (5 (6) (7) (8) (9) (1 (1 (1 (1 (1 (1 (16 ) ) 0) 1) 2) 3) 4) 5) ) TOT AL Note: write P1 U/s experience separately and do not include in Co-pilot column. (submit P1U/S) log book also ) Telly the total flying experience given in the application form by the applicant and calculated in the following manner from the above table;Requirement Hrs Actual Req. Total flying experience details Total flying time (in this 50% of multi co-pilot hrs are (i) counted) 1500 {col (13)} – {50% of col(6)+(10)} Total as PIC (in this P1 U/S hrs are counted 50%) (ii) 500 {Col (2) +(4)+(8)+(12)} + {50% of Col (7)+(11)} Total Night flying experience (in this 50% of multi co(iii 100 pilot night hrs are counted) ) {Col (3) +(4)+(9)+(11)+(12)} + {50% of Col (10)} Total Instrument Time {col (14)+(15)+(16)} (iv (not more than 50 hrs shall be counted from col 16) (attach 100 ) sortie wise statement ) X-country flying time Total X-country by day and night (attach sortie wise (v) 1000 statement ) (vi Total PIC X-country by day and night (attach sortie wise 200 ) statement ) Total PIC X-country flying time by Night (attach sortie (vii) 50 wise statement ) If the flying experience data in application form is tellying then fill up in the computer checklist. b) please see the following table in the application form for experience in last one year:

Page 62 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

A/c SINGLE ENGINE MULTI ENGINE AIRCRAFT flown AIRCRFAT  DAY NIGHT DAY NIGHT D Co- P1 So Du So U U/ ua pil (U/ PIC lo al lo /T T l ot S) (1 )

(2)

(3)

(4)

(5 (6) )

(7)

(8)

(9)

Co pil ot (1 0)

P1 PI (U/ C S)

To tal

(1 1)

(1 3)

(1 2)



Hrs Req.

Actual

Total flying time (in this 50% of multi co-pilot hrs are counted) 150 {col (13)} – {50% of col(6)+(10)} If the preceding 12 month flying experience data in application form is tellying then fill up in the computer checklist.

Page 63 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

c) please see the following table in the application form for experience in last 6 months:

A/c SINGLE ENGINE MULTI ENGINE AIRCRAFT flown AIRCRFAT  DAY NIGHT DAY NIGHT D Co- P1 So Du So U U/ ua pil (U/ PIC lo al lo /T T l ot S) (1 )

(2)

(3)

(4)

(5 (6) )

(7)

(8)

(9)

Co pil ot (1 0)

P1 PI (U/ C S)

To tal

(1 1)

(1 3)

(1 2)



Hrs Req.

Actual

Total flying time (in this 50% of multi co-pilot hrs are counted) 10 {col (13)} – {50% of col(6)+(10)} If the preceding 6 month flying experience data in application form is tellying then fill up in the computer checklist. 7. Skill: from the application form please verify the following: a)

Requirement

(i)

general flying test by day (GFT not required if CPL with multi is valid) general flying test by night (GFT not required if CPL with multi is valid) IR Test (IR not required if CPL & IR with multi is valid)

(ii)

(iii )

A/c Name

durati Date of Valid on test upto

Tick If CPL/ IR valid on multi CPL is valid – Yes

IR is valid - Yes

Please ensure that:  All the skill tests & instrument rating test shall be submitted in DGCA approved performa.  Each test reports shall be duly signed by the DGCA approved examiner &

Page 64 of 83

Procedure Manual

  


Issue:-02 Dated: 14.03.2017

counter signed by the aerodrome authorities and shall be submitted in original. All the above tests i.e. 7. a) (i), (ii) &(iii) shall be on the same aircraft type. All the flying tests shall have been conducted only after the date of passing of DGCA exam on that aircraft type. If the tests are conducted on simulator, then ensure that they shall be on Level’D’ Sim

For additional aircraft ratings:Ensure technical result is submitted and Verify the following details from the application form:b) Requirement Duration Date of Test (i) general flying test by day (ii) general flying test by night (iii) IR Test  

8.

Valid upto

Verify the details of following licenses and ratings filled in application form;-

CPL Number

IR Number

Licence Issue date

Issue date

Valid upto

last IR date

PIC endorsements

test Last IR Aircraft/sim

Co-pilot endorsements

on Valid upto

Note: IR test is valid for one year from the date of test and it shall be endorsed on the Instrument rating issued on CPL. IR test shall be on aircraft/ Level ‘D’ Simulator RTR and FRTOL Number details Details of RTR(A)/RTR(P) FRTOL License 9.

Date of issue

Valid upto

Flying Records (Whether accident/incident free or not in preceding 5 years)

10. Fee; Please ensure:Whether deposited

Page 65 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Amount is as required for the issue of License and rating In case it has to be deducted from the airlines advance account, then ensure deduction 11. Ensure whether Defense personal has submitted as per the requirment: Condition i) Whether the applicant is/ was in the service of Defense Forces of India. ii) If serving, No Objection Certificate obtained from the concerned Hqrs. iii) If serving, indicate whether accident/incident free certificate for the preceding 5 years has been obtained from the concerned Hqrs. iv) If not serving, indicate the Force…………………………………………….. and date of release…………………………………………………… (attach copy of release certificate)

following Complied Yes/ No Yes/ No Yes/ No

12. If application is for conversion of foreign ATPL, please verify the following details from the ATPL application:a) Details of foreign license i) Country of issue ii) Name & Number of ALTPlicense iii) Date of issue of license iv) Validity of license v) Aircraft ratings (PIC/Co-pilot) vi) Instrument Rating

b)

Details of foreign medical i) Class & Date of foreign medical ii) Validity of foreign medical

c)

Have you enclosed the verification of foreign license and Yes/ medical from the contracting state’s regulatory authority No

d)

Name, address, website & e-mail ID of the contracting state’s flying training institute from where you did training.

e)

Details of passport & travel for flying training (enclose copy of all the pages) i) Full Name on Passport:

Page 66 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

ii) Passport Number: iii) place of Issue: iv) valid upto: 13. whether declaration has been signed by the applicant in the application form.

Page 67 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Annexure – II File No.: Dy. No. Date of Receipt: Issue of Airlines Transport Pilot’s License (Helicopter) under ‘N’ of Schedule II of the Aircraft Remarks 1. Name of the applicant 2. Age Date of birth (Should be less than 21 years on the date of application) 3. Educational Qualification (10+2 with Physics and Math or equivalent) 4. Medical Examination 5. Knowledge Date Air Regulation Air Navigation Av. Meteorology Radio Aid Instruments Technical General Technical Specific Signal reception test Note 1: (a), (b), (d), (d) & (h) are not required in case CPL and IR are valid, Note 2: Tech. Performance is not required if aircraft is below 5700kgs 6. Experience Requirements I (a) Total Flying 1000hrs (b) Out of I(a) above 100 hrs experience during last one year (c ) PIC Flying 250 hrs (or as Co-pilot performing under supervision of check pilot, the duties and functions of PIC)

Actual

Consisting of (i) Cross Country flying 150hrs as PIC (Day & Night) (ii)Out of (i) above, Solo 50 hrs night cross country flying (d) Total Cross Country Flying 200 hrs (e) Total night flying 20 hrs (f) Instrument flying (of these 100 hrs not more

40 hrs

Page 68 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

than 50 hrs shall be an actual flight) II.

Within a period of 6 months Immediately preceding the Date of application 7 (a) Skill Test (within preceding 6 months of application) DAY GFT NIGHT GFT

10 hrs

7 (b) Skill Test with 2 approaches IR/Flight test carried out within the last 6 months by DGCA approved examiner 8.

Other Requirements: (a) CPL No. & validity (b) COP No. & validity (c) Instrument Rating No. & validity

9.

Accident free flying records certificate

10. (A) Fee for issue of ATPL: (i) with one aircraft rating Rs. 5000/(ii) for additional a/c rating Rs. 5000/(iii) for open rating upto Rs. 5000/5,700 Kg AUW if PIC (iv) flying 1000 hrs done on any aeroplane having AUW 14,000 kgs (a)PIC Flying (500 hrs) (b)Aircraft Rating (four Type) (v) Authority to debit licence Fees to advance deposit Account of club or IPO 11. 12.

Photographs (Three) NOC for serving defence officers/ Retirement Certificate for retired Officers

Page 69 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Annexure – III File No.: Dy. No. Date of Receipt: Issue of Commercial Pilot’s License (Aeroplane) under ‘J’ of Schedule II of the Aircraft Remarks 1. 2.

3.

4. 5.

6.

Name of the Applicant Age/Date of Birth (Should not be less than 21 years on the date of application) Educational Qualification: (passed class 10 or equivalent exam) Medical Examination: On Knowledge Date (a) Air Regulation (b) Air Navigation (c) Av. Meteorology (d) Technical General (e) Technical Specific (f) Signal reception test

and accepted

Experience:

Requirements

I. a) Total Flying

200 hrs

hrs.

100 hrs.

hrs

b) PIC Flying c) Solo Cross Country Flight (with one flight of 300 NM with Two Full Stop Landing) a) Instrument Flying(Out of these 10 hours not more than five hours should be on synthetic flight trainer) b) Night c) 10 Take off/Landings

20 hrs

Actual

hrs.

10 hrs

5 hrs

15hrsU/S

hrs

II. During preceding six month of the date of application PIC 7 a.

Skill Test

Page 70 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

(Within preceding six months of the date of application) (A) Day General Flying Test

7 b.

8.

(B) Night Skill Test with 2 approaches IR/Fit test carried out within the last 6 months by DGCA approved examiner Other Requirements: d) COP No.

9.

10.

11. 12.

on on

Valid upto

Flying Records (Whether accident free or not) A) Fee for issue of CPL : i) With one aircraft rating Rs. 5000/ii)for open rating upto 1500 kgs A.U.W. Rs. 5000/- each (if four different types of aircraft are endorsed) Rs. 5000/B) Authority to debit license fees in advance deposit account of the club OR DD/Indian Postal Order(s) No. dated For Rupees Photographs (three) NOC for serving defence officers / Retirement Certificate for retired officers

Page 71 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Annexure – IV File No.: Dy. No. Date of Receipt: Issue of Commercial Pilot’s License (Helicopter) under ‘K’ of Schedule II of the Aircraft Remarks 1. Name of the applicant 2. Age Date of birth (Should be less than 17 years on the date of application) 3. Educational Qualification (Passed Class 10 or equivalent) 4. Medical Examination 5. Knowledge a. Air Regulation b. Air Navigation c. Av. Meteorology d. Technical General e. Technical Specific f. Signal reception test

on Date

and accepted

on on on on on on

6. Experience Requirements A. During preceding 5 years of the date of application (a) (b) (c ) (d)

Total Flying 150hrs PIC Flying 50 hrs Solo cross country 10 hrs Instrument Flying 10 hrs

Actual

hrs hrs hrs hrs.

During preceding 6 months Of the date of application (a) PIC Flying (out of these not less than 5 hrs should be by night which shall include not less than 10 take offs and 10 landing patterns by night) OR B. For Prof. Pilots license holder having done 500 hrs as PIC flying on aeroplanes) a) Total flight time (dual and solo) 30 hrs b) PIC flying 20 hrs b) Out of (b) above, Solo

5 hrs

hrs. hrs hrs

Page 72 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

X-country flying Flight time within last 6 months from the date of application

7. Other Requirements:

5 hrs

hrs

COP No. Validity upto:

8.

Skill Test : General Flying Test

9.

10.

Aircraft

Date

a) Day b) Night Flying Records (Whether accident free or not) a) Fee for issue of License: i. With one helicopter rating ii for issue of additional aircraft rating iii for open rating for all single engine aircraft having A.U.W. not exceeding 1500 kgs.

Rs.5000/Rs.5000/- each

Rs.5000/Total :

b) Authority to debit license fees to advance deposit account of the club OR Indian Postal order(s) No. At ‘A’ above dated for Rupees 11.

Photographs (three)

12.

NOC for serving defence officers/ retirement certificate for retired officers

Page 73 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Annexure-

V

File No.: Dy. No. Date of Receipt: Issue of Private Pilot’s License (Aeroplane) under ‘E’ of Schedule II of the Aircraft 1. Name of the applicant 2. Age Date of birth (Should be less than 17 years of age on the date of application) 3. Educational Qualification (Passed Class 10 or equivalent exam.) 4. Medical Examination on 5. Knowledge Date a) on b) on c) on d) on 6. Experience: Requirement

and accepted

Actual

A. Total Flight time (Dual/solo)

40 hrs

hrs.

B. Solo flight time

20 hrs

hrs.

During preceding 12 months From the date of application 7. Skill Test: (within preceding 6 months of the date of application) 8. Flying Records (Whether accident free or not 9. a) Fee for issue of License: i. with one aircraft rating

Flying test done on

Rs.5000/-

ii. for issue of additional aircraft rating Rs.5000/- each b) Authority to debit license fees to the advance deposit account of the club OR IPO / DD No. at ‘A’ above dated Total: Rs. 10. Photographs (two) AnnexureFile No.:

VI

Dy. No. Date of Receipt: Issue of Private Pilot’s License (Helicopter) under ‘F’ of Schedule II of the Aircraft 1. Name of the applicant 2. Age Date of birth

Page 74 of 83

Procedure Manual


(Should be less than 17 years of age on the date of application) 3. Educational Qualification (Passed Class 10 or equivalent exam.) 4. Medical Examination on 5. Knowledge Date a) on b) on c) on d) on 6. Experience: Requirement

9.

and accepted

Actual

A. Total Flight time (Dual/solo)

40 hrs

hrs.

B. Solo flight time

15 hrs

hrs.

During preceding 12 months From the date of application 7. Skill Test:

8.

Issue:-02 Dated: 14.03.2017

Flying test done on (type of (date)

(within preceding 6 months of the date of application) Flying Records (Whether accident free or not a) Fee for issue of License: i. with one aircraft rating

Rs.5000/-

ii. for issue of additional aircraft rating Rs.5000/- each b) Authority to debit license fees to the advance deposit account of the club OR IPO / DD No. at ‘A’ above dated Total: Rs. 10. Photographs (two) Annexure-

VII

File No.: Dy. No. Date of Receipt: Issue of Instrument Rating (Aeroplane/Helicopter) under ‘O’/’P’ of Schedule II of the Aircraft 1. Name of the applicant 2. Age Date of birth (Should be less than 17 years of age on the date of application) 3. Educational Qualification (Passed Class 10 or equivalent exam.) 4. Medical Examination on and accepted 5. Knowledge Date a) on

Page 75 of 83

Procedure Manual


b) c) d) 6. Experience:

Issue:-02 Dated: 14.03.2017

on on on Requirement

Actual

A. PIC flying

100 hrs

hrs.

B. Solo X-country flight time

50 hrs

hrs.

C. Instrument time

40 hrs

(of these not more than 20 hrs may be instrument ground) D. Instrument time completed

5 hrs

hrs.

hrs.

Within last 6 months 7. Other Requirements:

COP No. & validity Current licences & validity 8. Skill Test(2 approaches): Flying test done on (type of …….. ) (within preceding 6 months of the date of application) 9. Flying Records (Whether accident free or not 9. a) Fee for issue of IR: Rs.5000/b) Authority to debit license fees to the advance deposit account of the club OR IPO / DD No. at ‘A’ above dated

Total: Rs.

Page 76 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Annexure-

VIII

File No.: Dy. No. Date of Receipt: Issue of Radio Telephone Operator’s Licence under Section ‘Y’ of Schedule II of the Aircraft Remarks 1. Name of the applicant 2. Age Date of birth (Should be less than 17 years of age on the date of application) 3. Educational Qualification (Passed Class 10 or equivalent exam.) 4. Medical Examination on 5. COP Details: No. of RTR(A) COP 6.

a) Fee for issue of FRTOL:

Issued on

and accepted Validity

Rs.5000/-

b) Authority to debit license fees to the advance deposit account of the club OR IPO / DD No. at ‘A’ above dated

Total: Rs.

7. NOC for serving defence officers/ Retirement Certificate for Retired Officials

Page 77 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Annexure-

IX

File No.: Dy. No. Date of Receipt: Grant of PIC/Co-Pilot with IR endorsement on ------type of aircraft in respect of Capt-------of M/S-------Airlines 1. Name of the applicant 2. Licence Details: (i) CPL No. (ii) FRTOL No. (iii) RTR(A) No.

Valid upto Valid upto Valid upto

3. Medical Examination 4. Medical Assessment: 5. Technical Papers: 6. a) Fee :

on

and accepted

Rs.10,000/-

b) Authority to debit license fees to the advance deposit account of the club OR IPO / DD No. at ‘A’ above dated

Total: Rs.

7. Flying Training: (a) FID approval (b) Skill Test CA40(B) by day (c) Skill Test CA40(B) by night (d) IR/duration 50 min. with Minimum 2 approaches (e) 10 route checks including 5 by night

Page 78 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Annexure – X File No.: Dy. No. Date of Receipt: RENEWAL OF INSTRUMENT RATING OF AEROPLANE/HELICOPTER 1. 2. 3. 4.

Name of the applicant Employer/Sponsor: Nature of Licence held and its validity period Requirement Date of Medical valid upto Details of IR Tests Date of Test Type of aircraft/Helicopter Name of examiner Duration of test No. of approaches carried Assessment 5. FRTOL No. valid upto RTR No. valid upto 5. Whether approval of IR test was taken, details 6. Fees Rs. 2500/-

Page 79 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Annexure-XI File No.: Dy. No. Date of Receipt: PIC ENDORSEMENT ON A-320 AIRCRAFT M/S -------------- have forwarded the following documents/papers i.r.o Capt. -------------- for grant of Co-pilot with IR endorsement on -----type of aircraft.

5. Name of Pilot: Capt-----6. Name of Employer--------7. Details of Licence 1.

CPL/ATPL No.

valid upto

2.

FRTOL No.

valid upto

3.

RTR No.

valid upto

4.

Date of Medical

REQUIREMENTS: 1. FID APPROVAL 2. PROGRESS REPORTS FOR THE ENTIRE SIMULATOR SESSION 3. PILOT TRAINING RECORD 4. ELT TRAINING COMPLETION CERTIFICATE 5. A-320 COURSE COMPLETION CERTIFICATE 6. LOW VISIBILITY OPERATION CERTIFICATE 7. CIRCUITS & LANDING OF 3 HRS. 8. 10 PIC ROUTE CHECKS WITH MINIMUM 5 BY NIGHT a. CA-40 a Day & Night b. IR/LR Check on Aircraft c. CA-39 for---months ---and d. Total flying e. Fees: Rs. 5000/

Page 80 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

ANNEXURE-XII RENEWAL REQUIREMENTS FOR LICENCES & RATINGS AT A GLANCE NAME

PPL(A) CPL(A)

ALTP(A)

PPL(H)

CPL(H)

ALTP(H)

FRTOL PL(G)

PL(B)

PL(M)

IR(A)

EXPERIENCE EXPERIENCE (Last 6 (Last 12 months) months) 5 hrs as PIC

SKILL TEST MEDICAL FRTOL/RTR (Last 6 months) Day or Night Yes FRTOL( R )

Ten hrs. PIC (50% of CoPilot time to be counted towards PIC time) Ten hrs. PIC (50% of CoPilot time to be counted towards PIC time) Five hrs.

Day & Night

Yes

Should Valid

be

Day & Night

Yes

Should valid

be

Day or Night Day or Night

Yes

FRTOL (R)

Yes

Should valid

be

Day or Night

yes

Should valid

be

Yes Yes

RTR be valid FRTOL (R)

Day Or Night

Yes

FRTOL (R)

Day or Night Day Or

Yes

FRTOL (R)

Yes

Yes

Five hrs. PIC (50% of CoPilot time to be counted towards PIC time) Ten hrs. PIC (50% of CoPilot time to be counted towards PIC time) Three hrs. Flight time or Twenty take offs and landings Minimum five ascents, out of which one should be over 1500 M.

Day Or Night

Five hrs.

Page 81 of 83

Procedure Manual IR(H)

AFIR(A&H)

FIR (A&H)

FIR (G)


Issue:-02 Dated: 14.03.2017

Night Day Or Night Twenty hrs + Day or Night Competency +Oral/Written Checks Exams. Twenty hrs. + Day or Night Competency +Oral/ Checks Written Refreshers Course Ten hrs. Day or Night + Refreshers Course

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Page 82 of 83

Procedure Manual


Issue:-02 Dated: 14.03.2017

Annexure-XIII File No.________________________ CHECKLIST FOR VALIDATION OF FOREGIN PILOT LICENCE UNDER RULE 45 OF THE AIRCRAFT, 1937 Name of Operator Date of Application Name of Pilot

Remarks

Nationality / DOB & Age License Category & Number of issuing Authority Rating & Endorsement Whether license verified from issuing Authority/Operator Total flying Experience Total as PIC Total Experience on Type Total as PIC on Type On type experience in last 6 months Medical Details Visa Details Security Clearance: MHA DRI NCB Oral/Air Regulation Examination Passed on Type Rating / instructor/ examiner / Cat-II/ Cat-III approved By the board Period of Validation i.e. 90 days / 9 months / 1 year Fee Details /Date/DD No./Amount Rs. 5,500 or Rs. 500/- Deduction from Advance Account

Page 83 of 83

Procedure & Training Manual

Procedure & Training Manual

Suggest Documents

TIME & LABOR TRAINING MANUAL

HEALTH SERVICES POLICY & PROCEDURE MANUAL

U11 Coaches Training Manual & Weekly Drills

VEHICLE INSPECTION OPERATIONS & TRAINING MANUAL FOR ...

Procedure Manual

Training & Consulting

Mini, Helix, & EXT International Service Training Manual

Employee Training & Development

Professional Waiter & Waitress Training Manual with 101 SOP

Laboratory Procedure Manual

Laboratory Procedure Manual

Laboratory Procedure Manual

Laboratory Procedure Manual: Glycohemoglobin

Laboratory Procedure Manual

OFFICE PROCEDURE MANUAL - pmgsy

QAS Procedure Manual

Laboratory Procedure Manual - CDC

Laboratory Procedure Manual

Laboratory Procedure Manual

Laboratory Procedure Manual

Laboratory Procedure Manual

OTA UPDATE PROCEDURE for ZenFone 4 & 5 & 6

Operations & Service Manual

Installation & Operation Manual