SAP Business One Overview

SAP Business One Overview Volker Anders SAP Business One Solution Management SAP AG

Overview Highlights Technology Infrastructure Subsidiary Integration Roadmap

SAP Offers Solutions for Companies of all Sizes SAP Solutions for SMB Large Enterprises

mySAP Business Suite Complete set of business functionality for all requirements

Midsize Companies Subsidiaries

mySAP All-in-One Consists of the mySAP Business Suite tailored to the needs of midsize companies; the software is easy to install, implement, and maintain, and provides a full range of business functions

© SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 3

Small Companies Subsidiaries

SAP Business One Can be implemented in a matter of days and provides all the functions you need

SAP Business One: Simple Yet Powerful SAP Business One is an affordable, integrated business management solution that helps you increase profitability and gain better control of your business. SAP Business One Facts: For companies with 10-100 employees Proven track record with more than 7,000 customers Available in 37 countries SAP is the safe choice with over 30 years of business software leadership


Accounting Software out – Business Management Software in: What Makes SAP Business One so Different? Yesterday’s patchwork systems lock your information into silos. Maintaining these multiple systems is costly and prevents you from getting the data you need to run your business.


Introducing the Integrated Office: Using one Application, one View Across the Organization Analyzes the impact putting a delinquent customer on credit hold will have on revenue before communicating to the customer Get actionable alerts when service quality in the support organization drops Block sales orders when they fall below needed gross profit margins Reduce back-orders or over stock by planning purchasing according to real customer demand

SAP Business One allows you to stay on top of your business and provides a true and unified picture of critical, up-to-the minute business information across your organization with embedded CRM, finance and manufacturing capabilities. © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 6

SAP Business One®: Designed for Your Success SAP Business One® is an affordable, integrated business management solution designed specifically for small and midsize companies. For the first time, business owners have a single system that was built to automate business processes and deliver a true and unified picture of critical, up-to-the minute business information across CRM, manufacturing, and finance. With SAP Business One®, owners can increase the profitability of their business and achieve a new level of control. SAP Business One® is delivered by a worldwide network of qualified business partners that leverage SAP global knowledge to provide local service and support. SAP Business One® is from SAP, the world's leading provider of business software solutions.


SAP Business One Country Versions Where we are today ? 37 localizations with 20 languages 950 partners and 7000 Customers world wide (as of Q2/2005)

A Cluster B Cluster C Cluster

SAP Business One Country Versions (39) Australia Austria Belgium Brazil Canada Chile China Costa Rica Czech Republic Denmark


Finland France Germany Guatemala Hong Kong (China) Hungary India Ireland Israel Italy

Japan Mexico Netherlands New Zealand Norway Panama Poland Portugal Puerto Rico Russia

Singapore Slovakia South Africa South Korea Spain Sweden Switzerland United Kingdom United States

SAP Business One is Much More Than Only “Core” SAP Business One Core

Core functionality: Accounting, CRM/Service, Logistics

SAP Business One SAP Add-ons

Core functionality extensions Country specific extensions -> covered by product license

SAP Business One

Solution Partner Add-ons

Country specific extensions Vertical solutions -> additional license

Thanks to the add-on concept, SAP Business One can be flexible to customer and market requirements without losing its easy-to-use and easy-to-administrate architecture © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 9

Where do I Find Additional Information? http://www.service.sap.com/smb Education

Partnering with SAP Partnerships Certification Process ...

Download of Training Material Online Training / Webinars ...

Service & Support

Marketing & Sales Marketing Resources Sales Tools Competitive Information ...

Upgrades & Patches Support Center License Key Request ...

Solutions Release Planning Features and Functions ...


Solution Development •

Software Development Kit


SAP Business One Product Coverage Reporting And Data Navigation Capabilities General Technologies (Drag & Relate; Alerts; User Defined Fields, etc.) Financials Chart of Account

General Ledger Journal Entrie Journal Vouchers Multi-currency Fixed Assets Financial Reports Cash Flow Data G/L Accounts & Business Partners Aging Reports Tax

Banking

Incoming Payments Credit Card Management Payment Engine Bank Statements Reconciliation Dunning System

Cost Accounting

Profit Centers

Asset Management

Customer Relationship Management

Logistics Sales

Sales Order Delivery Pick & Pack Gross Profit Calculation Structured Marketing Docs Sales Analysis Report

Procurement

Purchase Order MRP Purchase Analysis Report

Inventory Management

Batch Management Serial Numbers Mngmt. Customer/Vendor Catalog Numbers Continuous Stock Management Price Lists

Activities Management Opportunity Management

Opportunities Opportunity Analysis Reports Opportunities Pipeline

Service Management

Service Call Customer Equipment Card Service Contract Solutions Knowledge Base Service Reports

Calendar

Calendar Microsoft Outlook Integration

Production

Bill of Material Production Orders

Software Development Kit © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 12

Human Resources Payroll

provided through partner solutions

Employee Data Management

Employee Human Resources Reports

B1 Product Roadmap 2004 VERSION Finanzwesen Erw. i. Mahnwesen Zusatzkosten in Dokumenten Mehrwertsteuer Reporting Anzahlungen

Logistik MRP Fertigungsaufträge Material Bewertungen (Erw.)

Erw. Sales Opportunities CRM Service Funktionen Outlook Integration

Allgemein

Data Ownership PLD Erw. Neuer Lizenz Manager Sybase/ DB2 support

Zusatzkosten in Dokumenten Erw. Im Bankenhandling Buchen in die Zukunft

Logistik

Belegzusammenfassung Erw. Erw. In der Produktion Bruttopreise Erw. In der Margenermittlung

2005 SP1 Finanzwesen

“Nullrechnung” Produkt Kostenrechnung Pick & Pack Erweiterungen Skonto auf Gutschriften Margen (Erw.) Rückstandsbearbeitung Kopieren von Dokumenten

Allgemein

SDK


“Small items” Negative Lagerbestände Rücknahmen Transportkosten

Logistik

40 DI Objekte 7 Services Print Event Add-on Verwaltung

Ein-/ Ausgangszahlung Fälligkeitsreport

Materialbewertung

DI Server UDO UI /DI Erw.

Mehrsprachigkeit ALD (OEM) XL Reporter PLD Erweiterungen Vereinfachungen (Installation) Schriftgröße (anpassbar) Tool tip

SDK

SDK

Finanzwesen

Allgemein

CRM

2005 VERSION

Copy Express Druck “Auswahlkriterien” Änderungsdoku. für Objekte Error messages & Log EWA im Core Add-on Verwaltung & Reg. 12 DI Objekte UI API data event

FUTURE DEV. Finanzwesen

Kostenrechnung Abstimmung Bankauszugsbearbeitung Mehrere offene Buchungsperioden

Logistik

Nur Steuerrechnung Transportkosten Wertgutschriften Pick & Pack Erw. Produktionserweiterungen Chargen & Serien-Nr. Erweiterungen

Allgemein

Performance Erw. Genehmigungsprozed. UDF/Formatted search Erw. Archivierung Hilfe auf Feld Level PLD Erweiterungen

User Experience: Sophisticated Navigation Thanks to Drill-Down Capabilities

Using the Drill-Down menu users can easily navigate to all related business data, such as Sales Analysis, Account Balance, Chart of Accounts, etc. © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 14

User Experience: Intuitive Navigation Thanks to Drag&Relate

Drag&Relate is a particularly effective means of linking two business objects to create a query © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 15

User Experience: Easy Customization of the User Interface

Strg+ Double Click

User Defined Fields

Users can adapt field descriptions or even add fields without any programming skills! © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 16

Sophisticated Reporting Capabilities Users can use MS Excel, which they are already familiar with, as the user interface for definition and execution of reports XL Reporter is fully and completely integrated with SAP Business One® ”Drag & Drop”-based user interface- Easy to create standard profit and loss reports, balances, forecasts, key figures, dashboards etc. Reports on live data: data are extracted directly from SAP Business One® without staging data in OLAP cubes or in a datawarehouse Standard functionality for financial reporting included Supports live drill-down to posting level from the reports.

XL Reporter extends the power of MS Excel in reporting and analyzing with seamless access to SAP Business One information © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 17

Full Control of Your Business

Profit and Loss Statement

Cash Flow Analysis

SAP Business One provides powerful reports for nearly every aspect of the enterprise © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 18

Full Control of Your Purchasing and Sales Processes

c

d No

Condition met? (for example, Document Value > 5000 USD?)

Yes Approved or Rejected

e

g ?

f


The system saves the document as a draft. The system generates a message to inform the persons responsible that ? a document requires approval.

Logistics & Accounting: Truly Integrated!

A/R Invoice (Sales)

Sales Price Journal Entry (Accounting ) Item Master Data (Inventory) Gross Sales Price Current Inventory Price © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 20

Current Inventory Price

Material Requirements Planning (MRP) MRP creates recommendations for purchase orders or production orders depending on the open requirements. The open requirements are calculated depending on the existing stock, open sales-, production- and purchase orders. Therefore the system delivers via the MRP-run how much has to be ordered of a purchased item and how much would have to be produced of a produced item.

Results Recommendations Report © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 21

Easy Design of Your Marketing Documents Powerful and easy to use design tool Flexible output management and export capabilities (PDF, e-mail and fax support) SAP provides ready-to-use marketing templates

SAP Business One offers extended editing and printing functionality for all marketing documents © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 22

Opportunities Pipeline

The Opportunitiy Pipeline analyzes the open sales opportunities and shows dynamic graphic shows the development of the sales opportunities. © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 23

Seamless MS Office Integration Synchronization of data in SAP Business One® and MS Outlook (calendar appointments, contacts, tasks) Creating snapshots of SAP Business One® information and associate them with MS Outlook contacts Quotations Management: Saving

MS Outlook e-Mails as SAP Business One® activities

Saving

MS Word and MS Excel documents as an activity with a business partner or contact person in SAP Business One®

SAP Business One® is fully integrated with Microsoft Outlook, enabling seamless communication that can span the organization and business functions


Automatic Payment Transfers

The Payment Wizard in SAP Business One enables users to activate the payment run process. Fileformats for more than 30 countries are supported!


Call Center Handles Warranty Issues and Services Service Call

Service Contract

Knowledge Base © SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 26


Technology and Interfacing SAP® Business One

Client GUI

SDK (COM)

Product Architecture

Server Interfaces

Customization

Model-driven Integration Service

Microsoft SQL Server, IBM DB2, Sybase ASE

SDK (COM) Services

MS Office Integration

SDK (DI Server)

Email RDBMS

Backup

Interfaces

License


Two-tier client-server architecture (fat client) Microsoft Windows 32 based Microsoft SQL Server, IBM DB2 or Sybase ASE database Customizing Form Settings Queries / Reports Linking of input fields to queries User-defined fields User-defined objects (UDOs) Microsoft Excel, Word (out) Microsoft Outlook (in / out) File-based APIs (COM) SOAP (HTTP/XML)

SAP Business One Software Development Kit

Client

Add-on development

Data Interface API

Server

User Interface API

External System Data Interface Server

SAP Business One Server


Legacy System

Data Transfer Workbench E X P O R T

Data Import Wizard

DIA

Microsoft Excel Templates

Data Extraction

Data Mapping

Data Import

P I

Data Transfer Workbench easily migrates data out of legacy systems into SAP Business One


SAP Business One

Migration to SAP Business One


Business Need Many companies benefit from running mySAP Business Suite, especially in their larger locations, but they still use diverse applications and, therefore, have limited visibility over operations at smaller branches. Many of these companies perceive integration to be costly, complex, and time consuming, and believe that it will require extensive training and resources. Headquarters rely on quarterly Excel spreadsheet updates for the exchange of financial information. Many of our customers have expressed the need to improve control and collaboration with a solution that provides realtime access to data at their small operating locations. Ultimately, missing integration between subsidiaries and headquarters costs money.


Value of Subsidiary/Branch Integration Enable Faster Growth

Japan

Effectively expand to new locations and rapidly integrate remote operations Integration is implemented in a matter of weeks Brasil

Poland

Instantaneous Visibility Seamlessly integrates SAP Business One with mySAP Business Suite and SAP NetWeaver Provides a common platform to standardize operations globally

Increasing Efficiency Germany

China

Enables tight integration and consistency of master data and other process data based on model-driven integration Provides a fast return on investment, leverage value of mySAP, and lower total cost of IT ownership across the entire business landscape

Singapore


Use Cases for Subsidiary/Branch Integration

Rapid Integration Existing Operations

SAP Business One

Denmark

Start-ups Mergers & Acquisitions Ecosystem ► Demand Chains ► Supply Chains mySAP Business Suite SAP NetWeaver


SAP Business One SAP Business One

Germany

Singapore SAP Business One SAP Business One

China

Poland

Value Proposition of Subsidiary/Branch Integration Value Proposition High Productivity

► Easy data and content sharing between SAP systems ► Homogeneous, harmonized, and standardized processes ► Close SAP NetWeaver alignment

Fast Implementation ► Preconfigured Business Integration Units ► Preconfigured Integration Pattern ► Preconfigured support for SAP technologies like SAP XI ► Rapid development of custom integration content Low TCO

► Reduced risk of human error and higher data accuracy ► Lightweight architecture and platform independency ► Low skill set for implementation and maintenance ► Faster alignment between business and IT capabilities



Future Roadmap 2006

Planned

SAP Business One 2006 2006*

SAP Business One 2005 C Summer 2006*

SAP Business One 2005 B Summer 2006*

SAP Business One 2005 A SP1 Q1 2006***

SAP NetWeaver integration for SAP Business One Q4 2005*,**

Q3 2005

Q4 2005

Q1 2006

Q2 2006

Q3 2006

Q4 2006

Q1 2007

* Ramp-up shipment *** Restricted Shipment ** 2005©shipment only for US, DE, JP SAP AG 2005, SAP Skills Nov 2005 Conference / J01_24_Anders / 37

Q2 2007

A Cluster Australia, Austria, Belgium, Canada, Chile, Costa Rica, Denmark, Finland, France, Germany, Guatemala, Irish Republic, Israel, Italy, Mexico, Netherlands, New Zealand, Norway, Panama, Portugal, Puerto Rico, South Africa, Spain, Sweden, Switzerland, UK, USA B Cluster China, Hong Kong (based on Chinese Version), Japan, Singapore, South Korea, India, Brazil C Cluster Czech Republic, Hungary, Poland, Russia, Slovakia

Q3 2007

Objectives and Guidelines

SAP Business One 2005 A SP1 Q1 2006

SP 01 is addressing key requirements in the countries with focus on Accounting and Inventory Valuation Major enhancements in the following areas: Financials Inventory Valuation Logistics Best Practises SDK Supportability and Implementation


Objectives and Guidelines

SAP Business One 2006 2006

SAP Business One 2006 will solidify the foundation for volume business by addressing the key legal and Financial gaps and reduce any liability risk Focus on 3 main areas: Reconciliation Cash & Bank VAT on document level

Furthermore SAP Business One 2006 will address key requirements with focus on Accounting, legal and high priority requirements (field, partners, customers, prospects)


Q&A

Questions ?


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