coach from Mass Premier Soccer (MPS) to work with SYSL for ~28 hours per
week.ааThe Board wants the benefit to befall as much of the league as possible,
...
Somerville Youth Soccer League August 2013 Board Meeting Minutes IN ATTENDANCE: Todd Easton, Jeff McMahon, Paul Clarke, Joe McMahon, Frank Farley, Lucas Friedlaender, Andrew Platt, Barry Rafkind, Barry Logue, Brandy Hall, John Mac. 1. Call to Order/Roll Call/ Approval of Minutes Minutes approved after minor edits / clarifications. 2. President Comments – questions answered to council on 501c3, committee updates / mtg minutes be provided via email to the full board, or at least saved in our shared Google Drive, sent out to everyone prior to meeting – board conduct and communications Rebecca Davidson stepped down as both U12 coach as well as Age coordinator. Board distressed about losing a high quality coach and female role model. How to keep Rebecca at least as a coach was discussed. Email conduct and team formation were primary points of frustration for Rebecca. Paul, Todd and Jeff will attempt to talk with her and keep her coaching. 3. Registrar's report – Pavlos was absent, so summarized collectively. Registration is closed across the board. By memory the numbers registered are about 818 in total. Mike Rooney is still trying identify BU12 7 coach. Paul Clarke has a lead, but at this point it’s open. 4. VP Report Jeff McMahon 5. Program Development Paul Clarke MPS Program Officer. Since the last meeting, SYSL BOD approved (by emails) the expenditure of ~$10,500.00 for a dedicated coach from Mass Premier Soccer (MPS) to work with SYSL for ~28 hours per week. The Board wants the benefit to befall as much of the league as possible, with a slight bias toward the older ages. Paul C. will have a meeting with the age coordinators to create a schedule for the coach. Possible suggestion is weeknights be Travel teams, and Weekends be InTown. Huge effort will need to happen that the coaches embrace this professional coach, and use him/her as a tool to learn from as well. Brandee asks, “do we need to adjust the scheduling for U5/6 to accommodate?” At this point the logistics are completely unclear. Whether to have the kids always come to the field the coach occupies or have the coach move around from field to field... we will need to clarify. Paul attempted to pass logistics onto someone else... the suggestion was rebuffed. 6. Treasurer's Report – Frank Farley
Balance is strong. Expected bills $8500 MYS, $8700 uniforms. Financial SubCommittee met: A) Talked about opening a new bank account and transferring a portion of the reserves for security purposes. Proposal to the board to open a 2nd account at Eastern Bank. Savings account does not permit 2 signatories. It is possible for checking accounts to do it (2 signatures). Not sure if checking account will offer interest bearing option, but consensus from BOD was that the bank should have an attractive offer if they are receiving $40k deposit. Motion to pull out $40,000.00 and open a new account: APPROVED B) Pie Chart: Barry Logue composed the 2012 annual report into Excel and created an easy to read pie chart showing the SYSL expenses by percentage. Barry Rafkind asked why the income is not included. Will be brought up to the subcommittee for future consideration. Motion to approve the expense charts as presented: APPROVED C) MYSL lost their Massachusetts organizational status last year. Todd read a letter from Brendan Raftery reporting on the MYSL meeting, where the issue was raised and it was stated they “Are aware and working on it.” SYSL needs to dig in more, and open discussions with MYSL and MYS. We need to explore possible scenarios of MYSL dissolving. D) Paypal security key to increase security and protect our bank account. Cost is $29 from Paypal. Motion to approve the expense of Lucas ordering additional security feature: APPROVED
7. Equipment Coordinator Lucas Friedlaender Uniforms arrived today. Will work to get them prepared by the coaches meetings. Discussion of the Rec Dept not keeping the goals and nets in working shape. Lucas tried to clarify with George Scarpelli if they will be getting new nets which fit the goals. George claims they will be ordered from the correct vendor on Friday. 8. Communications Coordinator Barry Logue Coaches meeting dates set for Monday 8/26 InTown & 8/28 Travel. Will have to have field and practice assignments. Given how the structure of the U7/8 is changing, good communication is going to be urgent. Update on survey results. 72 respondents. A) Email was the most stated popular form of communication. B) U5 and U6 developmental program was generally supportive. C) Equipment was considered good > excellent. D) Fields were hammered, but not to the extent as we might have considered. E) F) Respondents were primarily new members. Saturday night 6PM we have a night at the Breakers. Urges people to participate. Coaches appreciation night / event was discussed. Thinking about the Thursday before the last game as a possible night.
Barry has begun a calendar of SYSL
9. Fields Status Todd: Still want to push for Trum etc. Jim Halloran is not coming forth with permits. We should be prepared to write another letter to the Mayor and decry the lack of performance from Rec. Joe: Suggests drafting a letter to Mayor stating that the season starts in 3 weeks and still don’t have permits. Andrew Platt suggests for Nunziato that we schedule 4 teams per 1.5 hours, instead of 2 teams per hour since we will be using reduced sized fields. Practice scheduling headed by: John Mac = travel teams; Andrew = U7/8; Brandee = U5/6 Tufts Field C does not look good as far as getting practice / game time from Tufts. 10. Referee Coordinators Alex Crosbie will be back for U8. MYSL has sent a coaches code of conduct form. MYSL expects all coaches to sign it and for our league to keep it on file. The idea is to get the coaches to be protectors of the referees. Joe McMahon expressed displeasure with some of the wording. 16. Meeting adjourned 9:50 PM
