Code of conduct for Students in IIITA : Regulation, Procedure and Redressal.
Chapter - I. Preamble : For maintaining the discipline in the Institute, make it free
from ...... However, with prior permission, and on undertaking from the parents of.
ORDINANCE
STUDENTS’ CODE OF CONDUCT
-“A Genius is nothing but a continued attention.”
INDIAN INSTITUTE OF INFORMATION TECHNOLOGY, ALLAHABAD Deoghat Jhalwa, Allahabad 211012 And Rajiv Gandhi Institute of Information Technology, Amethi
JANUARY, 2012
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Code of conduct for Students in IIITA : Regulation, Procedure and Redressal Chapter - I Preamble : For maintaining the discipline in the Institute, make it free from ragging like abuses and to develop healthy academic atmosphere in the campus, it is here by to develop this ordinance. Objective : We as an Institution excel in field of Information Technology and committed to become a model institution in this direction. Our objective is to develop and to prune a batch of committed technocrats. On the other hand parents pay and send their ward here only to get education with good academic record. This objective should be clear to all. Students’ every activity should reflect the objective for which they are here or they have been sent here by their respective parents and which has been contemplated by this Institution. Their conduct should transpire their focus on it. The Institute administration is committed to deal hard with any factor or element which causes nuisance in the campus. It brooks nobody to spoil the resources and academic atmosphere of the institute. A person is required to be honest to his objective and thereby making optimum use of his time and resources made available to him by the grace of the God. The discipline is relationship between teachers and taught. Teachers and college administration are in loco-parentis to all the students. It is also to mention that obedience to the Institute regulation is the guiding force to sustain the atmosphere conducive to achieve high academic standards. The dispute within the campus in maximum cases, are different from the civil disputes of the rest of the society. Though any of the nuisance and misconduct of the students within the campus falls in the category of the crime described in one or the other section of the Indian Penal Code, but they, on the first hand cannot be considered as a criminal by their quasi parental authorities i.e. the faculties and the college administration. Rather they are taken as delinquents. It is the Page 2 of 29
considered view that a punctured mind degenerates in committing disobedience, but it can easily be recouped on advice, instructions or commands and sometimes on warning, censure or chastisement. Only in the case when student becomes discourteous to institute staff and indulge in a severe crime, he/she ceases to be a bonafide student of the institute. In a judgment of a division bench of Hon’ble Kerla High Court while adjudicating the writ petition P.M, Unni Raja Vs. Principal, Medical College, Trivandrum’ (A.IR.1983 Ker 200) brought before it, it was propounded that ``the courts have set certain limitations and self imposed restrictions on them while exercising their discretionary power Under article 226 of the Indian Constitution in dealing with the decisions of academic bodies the courts have consistently kept their hands off high academic bodies unless flagrant violation of fair play based on bias or mala-fides is brought to their notice. `` Similarly in the case of Sajil Venu vs. Principal of N.S. College (1992)2 Ker LT 476, Hon’ble Kerla High Court has reiterated its earlier opinion and expressed that ``academic bodies enjoy position of primacy in matters relating to their internal administration. Its internal affairs unless in the condition of malafides and biasness falls in their domestic jurisdiction and it is less prone from the outside interference.`` In the light of the above authorities the moral duty of the academic institutions is escalated and it is required to evolve more transparent and bias proof system of trial within the campus. It is why the aggrieved person should be availed an opportunity of being heard by an appellate board too against the order of the director of the institute within the premises of it. It will increase the confidence of all the concerned persons in the domestic dispute redressal system. For the reasons spelled as above a socio-legal frame work of regulation is required to make the campus in order and free from ragging like abuses. Short Title 1.
This ordinance will be called as “Students’ code of conduct for IIIT-A”. Page 3 of 29
Delegation 2.
All the powers relating to discipline and related disciplinary actions vests in the director of the institute.
3.
The director may delegate all or such powers as he/she deems proper to the Dean students’ affairs or to such other person as he/she make specify in his/her behalf. Definitions
4.
In this ordinance unless there is anything repugnant to the subject or context keywords are defined or their notions are given as under:
(i)
“Arbitrary or capricious” refers to willful or unreasonable action, taken without consideration of. Or in disregard of. Facts or circumstances of a particular case. Where there is room for two reasonable opinions, an action shall not be deemed to be arbitrary or capricious when taken honestly and upon due consideration, however much it may be believed that an erroneous conclusion has been reached.
(ii)
Examinee means a person who has been granted permission to appear in a public examination and includes a person authorized to act as scribe on his behalf;
(iii) Faculty member mean any employee of IIIT-A who is employed on a full – or part-time basis as a teacher. (iv) Institute property mean and include any and all real and personal property owned, rented, leased or operated by the IIIT-Allahabad and shall include all buildings and appurtenances attached there to and all parking lots and other grounds. (v)
Misconduct Without prejudice to the generality of power to enforce discipline under this ordinance the following shall amount to the act of misconduct(a) Criminal activity with support of outsiders. Contact with criminals and anti-social elements of the society; (b) Bias, racism and discrimination; Page 4 of 29
(c) Use, threat to use and possession of arms and weapons; (d) Any act on the part of the student(s) which disrupts the functioning of this institution; (e) Formation and Activation of social network with objective of negative propaganda and spoiling the resources and academic milieu of the institute; (f) Cyber offences like creating/participating in websites/blogs condemning Institute, hacking of any server, anybody’s privacy or writing and letting loose any virus, worm, trozan etc., intrusion in protected servers, by passing of Institute, security frameworks, any unethical discrimination/ activity on the internet in the IIIT-A domain and its computer resources; (g) Losing one’s identity on the internet; Failure to produce IDENTITY CARDS on demand by Faculty /College, staff, Warden etc. at any time and place within the faculty/College, Hostel, Campus and Library (h)Any type of habitual indebtedness and borrowings, other than Educational loan; (i) Any act on the part of the student(s) which violates the ordinance of this institution such as use of abusive language, act of ragging, eve teasing, creating nuisance, or bullying students: abetment of ragging. (j) Any act on the part of the student(s) which endangers the health, safety and/or property of the institute; damage or deface any property of the institute or do any act reasonably likely to cause such damage or defacing. (k) Threat, injury, assault or intimidation or its attempt to any fellow student, teacher or staff; (l) Using unfair means (cheating) in examination; (m) Involvement in leakage of examination papers or theft or its attempt; (n)Involvement in supplying of false documents or informations in order to seek any consideration or favour or facility from the institution; (o) Smoking of cigarette, uses of other tobacco products, and uses, distribution, possession or consumption of intoxicating beverages or drugs and its various forms within the premises of this institution; Page 5 of 29
(p) Failure to return back hostel room, things, library books, loaned material and any dues; (q) Uses of uncommon or unparliamentarily language while in conversation with teachers, staff and fellow students; (r) Immoral activities such as being in possession of pornographic material and its use and circulation; (s) Any conduct of obscenity in any public place, Institute bus, laboratory library, etc. of the Institute at any time; (t) Violation of Information Technology Act, Copyright Act; and other laws of the land. (u)Any attempt at bribing or corruption in any manner; (v) Victimisation or encouraging others to assault or incriminate against handicapped students or underprivileged students; (w) Defamation or scandalous statements against fellow student(s); or faculty(ies) or institute authorities or staff. (x) Entering the rooms of others when the occupants of the room are absent in their rooms or occupants do not want. Above activities are only illustrative and not exhaustive or inclusive of all acts of misconduct. (vi) Public examination- means an examination specified in the Schedule, conducted for the awarding or granting of any degree, diploma, certificate or any other academic distinction to a person who is lawfully declared to have been successful at such examination. (vii) RaggingWhat constitutes the ragging: For the purposes of this ordinance the ragging means the any act, conduct or practice by which power or status of senior students is brought to bear on students freshly enrolled or collective acts or practices which includes(a) Any conduct by any student or students whether by words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness a fresher or any other student; (b) Indulging in rowdy or undisciplined activities by any student or students which causes or is likely to cause annoyance, Page 6 of 29
hardship, physical or psychological harm or to raise fear of apprehension thereof in any fresher or any other student; (c) Asking any student to do any act which such student will not in the ordinary course do and which has the effect or causing or generating a sense of shame, or torment or embarrassment so as to adversely affect the physique or psyche of such fresher or any other student; (d) Any act by a senior student that prevents, disrupts or disturbs the regular academic activity of any other student or a fresher; (e) Exploiting the services of a fresher or any other student for completing the academic tasks assigned to an individual or a group of students; (f) Any act of financial extortion or forceful expenditure burden put on a fresher or any other student by students; (g) Any act of physical abuse including all variants of it: sexual abuse, homosexual assaults, stripping, forcing obscene and lewd acts, gestures, causing bodily harm or any other danger to health or person; (h)Any act or abuse by spoken words, emails, posts, public insult which would also include deriving perverted pleasure, vicarious or sadistic thrill from actively or passively participating in the discomfiture to fresher or any other student ; (i) Any act that affects the mental health and self-confidence of a fresher or any other student with or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by a student over any fresher of any other student. (j) Act of abetment of ragging. (viii) Student is any person who is enrolled in IIIT-A in any curriculum. Alumni students are those who completed any course curriculum in IIIT-A and are granted any degree / certificate under the following oatha. “ I hereby pledge that it shall be my constant endeavour to be scrupulously honest in the discharge of my duties as Engineer and Scientist; b. To uphold the dignity of the individual and the integrity of the profession; Page 7 of 29
c. To utilize my knowledge of Technology and Science for the glory of the Institute in the service of the country and mankind at large;” In case of any breach of any of the above provisions, the degree/ certificate even if issued to any alumni may be cancelled by the Institute. (ix) Unfair means in relation to an examinee while answering questions in a public examination means the unauthorized help from any person directly or indirectly, or from any material written, recorded, copied or printed, in any form whatsoever, or the use of any unauthorized telephonic, wireless or electronic or other instrument or gadget.
Chapter II Measures to Prohibit Ragging – Anti-ragging Committee : 5
There shall be a Committee to be known as the Anti-ragging Committee to be nominated and headed by the Director of the Institute, consisting of representatives of civil and police administration, local media, Non Government Organizations involved in youth activities, representatives of faculty members, representatives of parents, representatives of students belonging to the freshers’ category as well as senior students, non-teaching staff; and shall have a diverse mix of membership in terms of level as well as gender subject to the condition of availability.
6
It shall be the duty of the Anti-ragging Committee to ensure compliance with the provisions of the Regulations framed by AICTE, New Delhi as well as the provisions of any law for the time being in force concerning ragging; and also to monitor and oversee the performance of the Anti-ragging Squad in prevention of ragging in the institute.
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Anti-Ragging Squad : 7
There shall be an Anti-Ragging Squad to be nominated by the Director of the Institute with such representation as may be considered necessary for maintaining vigil, oversight and patrolling functions and shall remain mobile, alert and active at all times., provided that the Anti-Ragging Squad shall have presentation of various members of the campus community and shall have no outside representation. Necessarily it consists of Proctor, Assistant Proctor and Hostel Wardens.
8
It shall be the duty of the Anti-Ragging Squad to be called upon to make surprise raids on hostels, and other places vulnerable to incidents and having the potential for ragging and shall be empowered to inspect such places.
9
It shall also be the duty of the Anti-Ragging Squad to conduct an on the spot enquiry into any incidents of ragging referred to it by the Head of the institution or any member of the faculty or any member of the staff or any student or any parent or guardian or any employee of a service provider or by any other person, as the case may be; and the enquiry report along recommendations shall be submitted to the Dean (students affairs) for action. Provided that the Anti-Ragging Squad shall conduct such enquiry observing affair and transparent procedure and the principles of natural justice and after giving adequate opportunity to the student or students accused of ragging and other witnesses to place before it the facts, documents and views concerning in incidents of ragging, and considerations such other relevant information as may be required. Mentoring cell :
10
There shall be at the end of each academic year, in order to promote the objectives of these Regulations, constitute a Mentoring Cell consisting of students, volunteering to be mentors for freshers, in the succeeding academic year; and there shall be as many levels or tiers of mentors as the number of batches in the institution, at the rate of one Mentor Page 9 of 29
for six freshers and one Mentor of a higher level for six mentors of the lower level. 11
The monitoring cell shall coordinate with the other institutions imparting technical education to achieve the objectives of these Regulations of AICTE, New Delhi; and the Monitoring cell shall also keep itself abreast of the decisions of the Dean Students’ Affair, appellate Board etc.
12
The Monitoring cell shall also review the efforts made by institutions to publicize anti ragging measures, soliciting of affidavits from parents/guardians and from students, each academic year, to abstain from ragging activities or willingness to be penalized for violation; and shall function as the prime mover for initiating action for amending the statues or ordinances or Bye-laws to a facilitate the implementations of anti-ragging measures at the level of the institute.
NoteRagging and the Indian Penal Code There are certain provisions of the IPC (Indian Penal Code) which can be used by a fresher who is being ragged to register an FIR (First Information Report) in the police station under whose jurisdiction-area the crime has taken place. These sections are: i. 339. Wrongful restraint ii. 340. Wrongful confinement iii. 341.Punishment for wrongful restraint iv. 342 Punishment for wrongful confinement v. 294. Obscene acts and songs vi. 506. Punishment for criminal intimidation in cases of extreme ragging that includes violence: vii. 323. Punishment for voluntarily causing hurt viii. viii 324. Voluntarily causing hurt by dangerous weapons or means ix. 325. Punishment for voluntarily causing grievous hurt x. 326. Voluntarily causing grievous hurt by dangerous weapons or means. In case a ragging victim has lost his/her life. xi. 304. Punishment for culpable homicide not amounting to murder xii. 306. Abetment of suicide xiii 307. Attempt to murder Here are the details of all the above sections: Page 10 of 29
339. Wrongful restraint Whoever voluntarily obstructs any person so as to prevent that person from proceeding in any direction in which that person has a right to proceed, is said wrongfully to restrain that person. 340 Wrongful confinement Whoever wrongfully restrains any person in such a manner as to prevent that person from proceedings beyond certain circumscribing limits, is said “wrongfully to confine” that person. 341 Punishment for wrongful restraint Whoever wrongfully restrains any person shall be punished with simple imprisonment for a term which may extend to one month, or with fine which may extend to five hundred rupees, or with both. 342 Punishment for wrongful confinement Whoever wrongfully confines any person shall be punished with imprisonment of either description for a term which may extend to one year, or with fine which may extend to one thousand rupees, or with both. 294 Obscene acts and songs Whoever, to the annoyance of others(a) does any obscene act in any public place, or (b) sings, recites or utters any obscene song, ballad or words, in or near any public place, shall be punished with imprisonment of either description for a term which may extend to three months, or with fine, or with both. 506 Punishment for criminal intimidation Whoever commits, the offence of criminal intimidation shall be punished with imprisonment of either description for a term which may extend to two years, or with fine, or with both; If threat be to cause death or grievous hurt, etc- and if the threat be to cause death or grievous hurt, or to cause the destruction of any property by fire, or to cause an offence punishable with death or 152[imprisonment for life], or with imprisonment for a term which may extend to seven years, or to impute, unchastity to a woman, shall be punished with imprisonment of either description for a term which may extend to seven years, or with fine, or with both. 323 Punishment for voluntarily causing hurt Whoever, except in the case provided for by section 334, voluntarily causes hurt, shall be punished with imprisonment of either description for a term which may extend to one year, or with fine which may extend to one thousand rupees, or with both. Page 11 of 29
324 Voluntarily causing hurt by dangerous weapons or means Whoever, except in the case provided for by section 334, voluntarily causes hurt by means of any instrument for shooting, stabbing or cutting, or any instrument which, used as weapon of offence, is likely to cause death, or by means of fire or any heated substance, or by means of any poison or any corrosive substance, or by means of any explosive substance or by means of any substance which it is deleterious to the human body to inhale, to swallow, or to receive into the blood, or by means of any animal, shall be punished with imprisonment of either description for a term which may extend to three years, or with fine, or with both. 325. Punishment for voluntarily causing grievous hurt Whoever, except in the case provided for by section 335. Voluntarily causes grievous hurt, shall be punished with imprisonment of either description for a term which may extend to seven years, and shall also be liable to fine. 326. Voluntarily causing grievous hurt by dangerous weapons or means Whoever, except in the case provided for by section 335, voluntarily causes grievous hurt by means of any instrument for shooting, stabbing or cutting, or any instrument which, used as a weapon of offence, is likely to cause death, or by means of fire of or any heated substance, or by means of any poison or any corrosive substance, or by means of any explosive substance, or by means of any substance which it is deleterious to the human body to inhale, to swallow, or to receive into the blood, or by means of any animal, shall be punished with 152[imprisonment for life], or with imprisonment of either description for a term which may extend to ten years, and shall also be liable to fine. 304 Punishment for culpable homicide not amounting to murder Whoever commits culpable homicide not amounting to murder shall be punished with 104[imprisonment for life] or imprisonment or either description for a term which may extend to ten years, and shall also be liable to fine, if the act by which the death is caused is done with the intention of causing death, or of causing such bodily injury as is likely to cause death, or with imprisonment of either description for a term which may extend to ten years, or with fine, or with both, if the act is done with the knowledge that it is likely to cause death, but without any intention to cause death, or to cause such bodily injury as is likely to cause death. Page 12 of 29
306. Abetment of suicide If any person commits suicide, whoever abets the commission of such suicide, shall be punished with imprisonment of either description for a term which may extend to ten years, and shall also be liable to fine. 307. Attempt to murder Whoever does any act with such intention or knowledge, and under such circumstances that, if he by that act caused death, he would be guilty or murder, shall be punished with imprisonment of either description for a term which may extend to ten years, ans shall also be liable to fine, and if hurt is caused to any person by such act, the offender shall be liable either to 104[imprisonment for life], or to such punishment as is here in before mentioned.
Prevention of unfair means in examination 13.
No examinee shall use unfair means in any examination of any kind or form.
14.
No person, who is not lawfully authorized or permitted by virtue of his duties so to do shall, before the time fixed for distribution of question papers to examinees at a public examinationa- procure or attempt to procure or possess, such question paper or any portion or a copy thereof; or b- impart, or offer to impart, information, which he knows or has reason to believe, to be related to, or derived from, or to have a bearing upon such question paper.
15.
No person, who is entrusted with any work pertaining to public examination shall except where he is permitted by virtue of his duties so to do, directly or indirectly divulge or cause to be divulged or make known to any other person any information or part thereof which has come to his knowledge by virtue of the work being so entrusted to him.
16.
No person, who is not entrusted with any work pertaining to public examination enter into an examination centre or having entered into such centre remain there or provide any help or
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assistance to an examinee in using unfair means in the public examination. 17. Disciplinary action will be taken under this ordinance as well as FIR will be lodged under the provisions of U.P. public examinations (Prevention of unfair means) Act, 1998, against any person found to be guilty of contravening above provisions. Note – There are certain provisions under U.P. public examinations (Prevention of unfair means) Act, 1998. Section – 9 Penalty for use of unfair means – Whoever, contravenes or attempts to contravene or abets the contravention of the provisions of section 3 shall be punished with imprisonment for a term which may extend to three months or with fine which may extend to two thousand rupees or with both. Section – 10 Penalty for leakage, - Whoever, contravenes or attempts to contravene or abets the contravention of the provisions of Section 4 or Section 5 or Section 6 or Section 7 or Section8, shall be punished with imprisonment for a term which may extend to one year or with fine which may extend to five thousand rupees or with both. Section –11penalty for offence with preparation to cause hurt, etc. – Whoever, commits an offence punishable under section 9 or section 10 having made preparation for, causing death of any person or causing hurt to any person or assaulting any person or for wrongfully restraining any person or for putting any person in fear of death or hurt or assault or wrongful restraint shall be punished with imprisonment for a term which may extend to five years or with fine which may extend to five thousand rupees or with both, Section –12 Procedure- (1) An offence punishable under Section 9 shall be cognizable and bailable. (2) An offence punishable under section 10 or 11 shall be cognizable and non bailable. (3) All offences punishable under this act shall be tried summarily by a Metropolitan Magistrate or a Judicial Magistrate of the first class and the provisions or subsection(1) of section 262, section 263, Section 264 and section 265 of the code of Criminal Procedure, 1973 shall mutatis mutandis apply to such summary trial. Page 14 of 29
Chapter III Disciplinary action 18.
Without prejudice to the generality of his/her powers relating to the maintenance of discipline and taking such action in the interest of maintaining discipline as may seem to him/her appropriate, the Director of Institute may, in the exercise of his/her powers aforesaid, order or direct-
(a)
Warning, censure, or
(b)
That any student or students be expelled; or
(c)
Any student or students be, for a stated period, rusticated; or
(d) For a stated period, be not admitted to a course or courses of study in institute or (e)
Be fined with a sum of rupees that may be specified; or
(f) Be debarred from taking part in Examination or Examinations for one or more years; or (g)
That the result of the student or students concerned in the Examination or Examinations in which he/she or they have appeared be cancelled or the degree awarded to him/her may be withdrawn.
(h)
Penalty in terms of recovery of loss or damage in cash or kind.
(i)
Imprisonment according to specific state/central laws. Declaration
19.
At the time of admission, every student shall be required to sign a declaration that on admission he/she submits himself/herself to the disciplinary jurisdiction of this institution and the several authorities of it who may be vested with the authority to exercise discipline under the this Ordinance. Annexure- 1
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Out of Bounds : 20. The following places will be “Out of Bounds” for students: 1.
Bungalow of Director, Dean, Proctor, other authorities, faculties or staff house premises unless invited.
2.
Canteen, swimming pool, or other amenities of the institute earmarked for institute authorities and staff.
3.
Girls hostel and nearby places for the male students and vice – versa.
4.
Student’s mess kitchen and area behind the counter of the cafeteria. Appellate board-
21.
There should be an appellate board which shall decide the appeals arising out of the order of the director of the institute in the case of matters other than ragging. In the case of ragging the appeal lies to the Chancellor.
22.
The composition of Appellate Board : It will comprise the chairman and two other members preferably the chairman of the appellate board should be from judicial background and one of the member sociologist and second member may be institute faculty expert in information technology. In every appeal the director will be the necessary party.
23.
Any student aggrieved by an order or the decision of the director under this Ordinance may prefer an appeal to the appellate board within fifteen days from the date when such an order has been communicated to such person. The decision of the appellate board shall be final in context of the point of dispute brought before it.
24.. Every of the misconduct carried out by any student and the decision of the director of the institute and the order of the appellate board if any, will be communicated to the concerned parents. Page 16 of 29
Immunity 25.
No suit prosecution or other legal proceeding shall lie against the state government or any authority of this institution for anything done or intended to be done in good faith under this ordinance. Ordinance amending power
26. Power to amend this ordinance and the schedule thereof vests in the body of Board of the Management (BoM) of the Institution. Chapter IV Student Academic Grievance : 27. An academic grievance of a student includes : A specific grade assigned to the student by an instructor is the result of an arbitrary or capricious application of invalid standards or academic evaluation. The standards employed by an instructor in evaluating the student’s academic progress are arbitrary or capricious : or An instructor or academic administrator has made an arbitrary or capricious decision or taken an arbitrary or capricious action which adversely and significantly affects the student’s academic standing or career. 28. For the correction of his academic grievance the students should (a) Apply to concerned Head of the department; Or (b) fill up a prescribed scrutiny form The Institute Academic Board 29 Academic Board is hereby established. The purpose of the academic board is to provide a student with an opportunity to be heard by an independent body with regard to discipline and/or an academic grievance. Page 17 of 29
30 The academic board shall be composed of five members, The board members shall be headed by Dean (Academic) and three other permanent members from the institute faculty at the level of Professor/ Associate Professor and one member expert from the concern Division in the academic area of grievance.
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PART-II CHAPTER V
REGULATIONS FOR THE HOSTELS OF THE IIITA CAMPUS, IIIT-A as such is an institute of national importance and expects all the students to be day scholars living in the hostels. However for certain reasons, students who belong to main Allahabad city, may be exempted from living in the residential hostels. As result, all such delegacy students will be allowed to avail academic, lab and library facilities of the Institute only during 7 A.M. to 8.00 P.M. on all working days. These delegacy students are not permitted to use any of the hostel facilities thereafter and their presence in any of the hostels beyond said hours will be treated as indiscipline/ trespass liable to attract punitive actions including fine. For the hostel inmates, the Students’ code of conduct will be as below AIMS 31 1. To provide safe, furnished, and comfortable accommodation with good surroundings to students. 2. To inculcate self discipline, healthy habits, exemplary character, high values and confidence in the youngsters. 3. To provide parental care and supervise the well being of hostilities. 4. To provide homely, lively and healthy atmosphere congenial for the academic achievements. 5. To give an opportunity to interact freely, organize, lead and give good experiences for development of student’s personality. 6. To sort out students grievances, if any. HOSTEL ADMISSIONS 32 (a) Students will be admitted in hostel on merit basis, on availability of room. (b) For allotment of hostel rooms to local candidates, 1st preference will be given to Final year students and then to Page 19 of 29
students in their exam terms, subject to availability of the room. (c) Application for accommodation, in the prescribed form only, should be submitted in the Institute office. (d) The Hostel admission shall be effected by the Warden on the recommendation of the dean and shall be confirmed on payment of the Hostel Fees and the Hostel deposit. (e) Hostel admission is applicable only for one academic year, which will be from July of the current year to June of next year. (f) Every student shall submit a fresh application for admission to the hostel in every academic year. The application should reach the warden of the hostel concerned before the last date announce/put up on the college notice board. (g) Once admitted in hostel, student should occupy the room within 15 days from admission, failing which his/her admission will be cancelled and seat will be allotted to waitlisted candidate. Daily Management of hostels 33
Students shall be encouraged to participate in the daily administration of hostel. The Warden, and three representatives from amongst the resident students shall constitute the “Hall of Residence Committee” to offer suggestions to the Dean (Students Affairs) regarding the welfare and the needs of the resident students. The Dean (Students Affairs) will declare three representatives from the students to be on the Hall of residence Committee for daily management of the Hostel.
34.
The Warden will convene the meetings of the Hostel committee as when required. Student’s problems, if any, shall be discussed in these meetings and the students’ grievances shall be redressed.
Hostel Rules (General) Supervision 35.
The supervision and control of students residing in the hostels shall vest in the Dean (Students Affairs). Page 20 of 29
36.
The Dean (Students Affairs) will have the powers to supervise, regulate and control the students in matters of accommodation, discipline, studies, games, physical exercise and general conduct. He will enforce the rules laid down in this connection. The Dean (Students Affairs) will be assisted in his administration by the wardens.
37. No student is allowed to change his or her room unless permitted by the warden. 38. In all matters of dispute, the Dean (Students Affairs)’s decision shall be final. 39.
The RIGHT to admit/cancel hostel admission and to form a new rule, if required, is reserved with the authority to keep peaceful, secured & healthy atmosphere in hostel premises.
Extra-curricular activities 40.
No sports are played at any time in the quadrangles and places not intended for games.
verandahs,
41.
The students will be allowed to celebrate certain functions/festivals of their interest, with prior permission and only at the place provided by the Dean (Students Affairs), The festivals like Holi etc. will not be permitted in the hostel premises. The firework/crackers are also strictly prohibited. Any damage to any of Institute- assests will be charged from the concerned group of students.
42.
Students are advised not to form separate groups, plan short tours or picnics, site seeing etc; such activities shall not be allowed by the Warden/ Dean (Students Affairs). However, with prior permission, and on undertaking from the parents of the concerned student, this may be permitted.
Forbidden Activities 43. (a) Any kind of misconduct and ragging with its notion as has been described in part-I of this ordinance. (b) The management of the hostel will strictly curb and activity leading to ragging, fighting, teasing, abusing each other, Strict action will be taken against defaulters, (as per the supreme Page 21 of 29
Court of India decisions). The students engaged in activities mentioned above shall immediately be expelled from the hostel and college/institute. He/She will be permanently debarred from the roll of the institute. (c) Shouting, loud singing, playing and loitering in corridors is strictly prohibited. (d) Playing cards, Maintenance & Sanitation 44. (a) Each student will be supplied with a cot, a chair, a study table and a shelf, for the safety of which he/she will be responsible and answerable. He/she will be held responsible for the damages to the room and to the furniture supplied to him/her. Writing on benches, tables, chair, doors, walls, cupboards etc is strictly forbidden. In all such cases students will have to pay such damages as assessed by the Warden. (b) The rooms should be kept quite clean and tidy. Garbage should be thrown only in the dustbins. (c) Minor alterations/fixtures for routine requirements may be permitted only with the prior permission of the warden and once done, will become the property of the Hostel. (d) Staff would be provided to the hostel to sweep the external area and keep the premises clean. All complaints such as those regarding sanitation etc. concerning the hostel should be made to the hostel superintendent who will look into them and take necessary steps to rectify the same. Use of Hostel Rooms & Timings 45. 1) Students of hostels must use the premises allotted to them only for the purpose of residence, study and within limits prescribed by these rules. 2) Inmates should be as economical (cost-conscious) as possible in the use of electricity and water. Light or fan should not be switched on unnecessarily. Lights & fans should be switched off when the students go out and rooms are locked. 3) No student should be absent from the hostel beyond 10.00 P.M. except with written permission of the Warden. All applications for leave of absence from hostel should be written Page 22 of 29
in a specially provided “Leave From”. This form should be duly filed in and submitted to the Warden and his permission obtained before leaving the hostel. The format enclosed an Annexure-II need to be used for this purpose. Leave notes written on scraps of paper will receive no attention. 4) Students are not authorized to go out of station/leave station without prior notice and permission of the Warden. 5) Girls are not allowed to enter the Boys wings of Hall of Residence and vice-versa. 6) Students are advised not to keep any valuables such as gold, cash etc. in their rooms. The hostel is not responsible for the theft or loss of any article belonging to the student. Resident students must keep the keys of their rooms always with them. The rooms should be locked when the students leave their rooms for whatever reasons. 7) If a student is found to be irregular in attending classes and practicals without any reason, he or she shall be asked to leave the hall of Residence even during the term without any prior intimation. The students involved in common off(“mass bunking”) or having less attendance in class shall be expelled from the hostel. The authorities will lose sympathy towards such students. 8) Permission to stay during the vacation may be given by the Warden on written request. 9) The students should park their vehicles in the allocated parking place. The vehicles found parked elsewhere other than the allotted parking place shall be confiscated. Vehicles may be parked at owner’s rick. Students must co-operate with the security personnel for parking their vehicles. Inmates are strictly prohibited to go outside of the hostel/campus after 10.00 PM with their own BIKES/Two Wheelers etc. 10) Use of electrical appliances in the hostel other than those provided by the institution is strictly prohibited. If someone is found to be using such appliances, action will be taken against him/her and a fine will be charged as per the calculation of hostel warden in addition to the penalty.
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Complaints 46. (a) All complaints related to hostel activities should be addressed to the Warden only. (b) All matters relating to differences among students and complaints about hostel servants shall be reported to the Warden. The Warden will take such action as he thinks necessary to resolve the problems in consultation with Dean (Students Affairs). (c) A student who misbehaves in the institute shall also be liable for expulsion from institute/Hall of residence. (d) If anybody is found in infringement of security guard instructions, misbehaving with the faculty or staff of the college, misbehaving in the hostel premises or college premises, on road and doing unfair means, which will damage the image of the institute, is liable for the punishment. (e) The student’s discipline and general behavior is of paramount importance for hostels. On receipt of a report by the Warden either in writing or orally relating to the indiscipline of a student from other students/representatives he would take immediate action as required in consultation with Dean (Students Affairs). (f) Any student involved in an incident, rude behavior with the hostel authorities, staff or the inmates of the hostel is also liable for expulsion from the hostel. Action will also be taken against a student engaged in shouting in mess, using abusive words on friends or servants and or indecent behavior in the mess. (g) Occupants of each rooms will be responsible for safety of the tube and fan fittings. In case of any fault arising in the fittings the students in the room will report the matter to the Hostel Caretaker. He/She will arrange for proper repairs or replacements of spare parts at the earliest. Students should not meddle with electric fittings in their rooms or make extra connections from them; Tampering in the electrical connections is seriously forbidden.
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(h) No student shall undertake to repair himself any damage to rooms, fixtures or furniture. He/she will report to the hostel warden/caretaker who will then arrange to have it repaired. (i) Every case of illness must be immediately reported by the student representatives or the room partner to the Warden who will make arrangements for necessary medical treatment and attendance. If sickness of a hostelite needs hospitalization arrangements are made under intimation to the local guardians/parents wherever necessary. The expenses on account of hospitalization and medical treatment are to be borne by individual student(s)/their parents. (j) In case of emergency, if the student is struck somewhere in the city or elsewhere, He/she should immediately contact the Warden/Hostel Office/Head of the Institute/Security office. Guests 47.
Guests are not allowed to stay in the hostels. Visitors(Parents, relatives, local guardians, friends & non-hostelite colleagues) are allowed to visit the hostel inmates in the hostel between 10.00 A.M. to 7.00 P.M. Visitors must leave the premises before 7.00 P.M. Except on special occasion on which the Warden has given permission for a longer stay. Accommodation for guests may be obtained by the concerned student on recommendation of the hostel warden in the Visitors’s Hostel on the payment basis.
Additional Rules for Girls’ Hostel 48. 1) Girls are allowed to be outside of the hostel campus only from 6.00 AM to 9.00 PM. All hostel residents should take prior permission of the concern warden for extension of time after 9.00 pm under the special justified circumstances. 2) With permission, relatives can meet the students after entering their details in the visiting Register in the Guest Room only. The visiting timings are from 7 am to 9 am an 5 pm to 7 pm on working days and 8 am to 12 noon and 4 pm to 7 pm on holidays/ Sundays. No visitor will be allowed to visit the student’s room. Page 25 of 29
3) The permission of the warden should be obtained in advance while going out of the hostel. The student will have to make entry to that effect in the register maintained at the hostel office. She must write the full address of the place where she is going, along with contact telephone number. Other rules for students Hall of residence 49. 1. No outsider is permitted to use/play in the Common Room. 2. Furniture etc in the room should not be moved to any other place/room or be given to anybody else. 3. Students are not allowed to cook in the hostel rooms. 4. The student should always carry his/her identity card and the same should be presented when asked by the authority of the hostel. 5. No ‘pair’ of a lone girl students with lone boy student will loiter in any public place within the campus before 8.00 A.M. or after 8.00 P.M. which otherwise will attract their suspension of the hostel facilities atleast for a fortnight. MESS FACILITY 50.
The mess of hostels will be managed by a contractor. Rules regarding the working of the mess have been made and displayed on the mess notice Board. Resident students are expected to observe these rules scrupulously.
Role of Warden 51.
The following duties are assigned to the warden. All resident students should note them carefully and see the warden in all day to day difficulties. a. To maintain a list of students along with permanent addresses of guardians & such other information as may be required. b. To observe the presence or absence of students in the hostel. c. To supervise all the co-curricular and extracurricular activities of the resident students to give proper advice. d. To sanction leave permits of the Resident students. Page 26 of 29
e. To organize and attend hostel meetings and report to the Rector from time to time the difficulties and suggestions of resident students. Chapter VI Procedure 52.
Whenever any of the misconduct comes to notice of any authority including The Security Officer, A Warden, Any Member of Proctorial Board, the authorities concerned will make a spot inquiry into the matter and report it to the Dean (Students Affairs) for necessary action. The Dean (Students Affairs) shall issue a notice to the student/students concerned to show cause as to why a particular disciplinary action should not be taken against him. Based on his judgment, the case may be closed or referred to the disciplinary committee or to the enquiry officer who will submit the final report to the Director of the institute whose decision will finally be conveyed to student concerned along with to his/her guardian.
53.
While conducting an enquiry/investigation, the reporting authority should go into the causes/circumstances leading to the acts of indiscipline/violence and if the root cause is found to lie with academic or administration lapse, such as late submission of results, delay in declaration of admission, availability of mark lists, irregularity in taking classes etc. such findings should be noted and the committee should report the findings along with erring parties for necessary action.
PART III Chapter VII
Library regulations 54 (a) It is a breach of the Library regulations to attempt to enter any Library building by use of another reader’s Identity Page 27 of 29
Card. Readers must show their Identity Card of Library Card on request to any member of the Library staff when within the Library. (b) Readers before leaving Library buildings must present all books, bags and briefcases to the guards for inspection. No Library book may be taken out of a Library building except a book the loan of which is permitted and which has been recorded by the Library staff as being on loan to the reader. (c) Mutilation or defacement of any book or article of Library property is regarded as a major offence. (d) Readers may not use bottles of ink or correction fluid in the Library nor may such substances be left on desks or in reading rooms. (e) Any marking or highlighting or underlining of any content of any book/journal is strictly prohibited and subject to discipline (f) Silence must be observed as far as possible in all parts of the Library. The use in a manner causing noise or disturbance, of electrical equipment such as computers, mobile phones, personal stereos, or radios is prohibited. Except in respect of computers in specifically designated areas, the Library does not make power outlets available for such electrical equipment. Users of computers in the Library are reminded that they must also comply with the college’s IT and network code of conduct and other regulations for the time being in force. (g) Smoking and the consumption of food and drink are forbidden in all parts of the Library open to readers and no items of food or drink may be left on desks or in reading rooms. (h)Readers are not allowed to bring visitors into the reading rooms unless special permission is taken from the Librarian. (i) Readers are not permitted to reserve seats by leaving their belongings or books on seats and desks. The Library staff may move any property left at unoccupied desks or seats for more than 15 minutes except for officially reserved seats and carrels. (j) Readers are at all times responsible for their own property. Page 28 of 29
(k) Activities like group discussions are strictly prohibited in the reading rooms. (l) Those undergraduate students who want to enter postgraduate or staff reading section may do with prior permission from the librarian. (m) Readers are required to comply with the provisions of the Copyright and Related Rights acts when making photocopies from material which enjoys copyright protection. Failure to comply may expose student or staff member of institute disciplinary procedures. Chapter VIII 55
Breach of the Library regulations will result in disciplinary action by the Dean Students Affairs on the report /recommendation Professor Incharge (Library).
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The Disciplinary committee under the Chairmanship of Dean (SA) with respect to library operates a system of penalties, with the inputs from the librarian or Professor Incharge (Library). for breaches of the Library regulations. Penalties may include fines, administrative and other charges, ejection and temporary or permanent exclusion from the Library the confiscation of any personal property brought into or used within the Library in breach of Library and/or any other applicable institute regulations. The library shall not be responsible, in any way whatsoever, for any property so confiscated.
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Students are required to return all books to the Library within four days from the last date of the end semester examination. The Library will submit records of books and fines outstanding if any to the Professor Incharge (Examination) for the purpose of alerting students to their obligation to clear their Library dues so that their examination results could be announced.
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