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Camarines Sur Polytechnic Colleges

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Message from the President

Welcome to Camarines Sur Polytechnic Colleges! You are now part of an institution that is committed to providing an excellent polytechnic education. As we continue to uphold and strengthen our ISO legacy, your academic life is assured to be synced with international standards of quality management. Since its beginning, CSPC has vowed to facilitate learning and be of service to the Filipino people. The College has made great use of its 30 years and is ever geared on taking the next years of promoting and exemplifying excellence and love for education. I hope that this handbook will walk you through your stay in the College towards gaining a diploma that is internationally acclaimed and globally competent. I wish you an enjoyable and fruitful stay in this academe. Again, Welcome to CSPC! To God be the Glory!

DR. DULCE F. ATIAN SUC President II

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Table of Contents THE COLLEGE Brief History College Charter College Mandate Vision Mission Quality Policy Philosophy College Mace College Seal

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COLLEGE OFFICIALS Board of Trustees Administration

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TITLE 1. ACADEMIC POLICIES

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CHAPTER 1- GENERAL PROVISIONS Article 1. College Mandate Article 2. Adoption of Ladderized Curricula Article 3. Entry Requirement to Higher Curriculum Level Article 4. Academic Calendar and Classes Article 5. Course Code/Numbering Article 6. Academic Load Article 7. Class Size Article 8. Language Policy Article 9. Enforcing a New Curriculum (CMO No. 5, s. 2000)

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CHAPTER 2 – ADMISSION Article 1. General Admission Policy Article 2. Admission Standards Article 3. Transfer from Other Institutions Article 4. Foreign Student Admission Article 5. Cross Registration Article 6. Re – Admission Article 7. Waitlisted Applicants Article 8. College Admission and Retention Committee (CARECOM)

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CHAPTER 3 – ENROLMENT Article 1. Enrolment Quota Article 2. Enrolment of New Students Article 3. Enrolment of Old Students Article 4. Late Enrolment Article 5. Official Enrolment/Registration Article 6. Classification of Students Article 7. Rules on Overloading of Units Article 8. Taking of Advanced Subjects Article 9. Changing and/ or Adding of Subjects Article 10. Withdrawal of Registration Article 11. Dropping of Courses/Subjects Article 12. Rules on Subject Substitution Article 13. Shifting from One Course to Another

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CHAPTER 4 – PROMOTION Article 1. Class Attendance Article 2. Examinations Article 3. Grading Standards Article 4. Duty to Inform Students of His Grades Article 5. Submission of Grades Article 6. Changing of Final Grades

24 24 25 25 28 28 29

CHAPTER 5 – RETENTION POLICY Article 1. Scholastic Delinquency Article 2. Honorable Dismissal

29 29 30

CHAPTER 6 - UNDERGRADUATE THESIS WRITING AND ORAL DEFENSE Article 1. Rationale Article 2. Pre-requisite in the Completion of Academic Programs Article 3. Qualifying Requirements in the Conduct of Thesis Writing and Oral Defense Article 4. Thesis Advising Article 5. Oral Defense Committee Article 6. Role of the Dean Article 7. Research Problem Article 8. Grading of the Oral Examination Article 9. Financial Requirement Article 10. Outline of the Thesis Content 5

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CHAPTER 7 – ON – THE JOB TRAINING Article 1. Program Objectives Article 2. Academic Requirements Article 3. Pre – set Standards Article 4. Prioritization of Training Partners Article 5. Required Training Hours Article 6. Student Conduct during OJT Article 7. Post – Training Requirements Article 8. Incentives and Awards for Outstanding Performance Article 9. Monitoring and Evaluation of Trainee’s Performance Article 10. Disciplinary Cases Related to OJT

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CHAPTER 8 – RELATED LEARNING EXPERIENCE Article 1. RLE Conditions Article 2. Qualifications of Students Affiliates Article 3. Disqualification to Undergo RLE/ Affiliations Article 4. Criteria on Awards Given to Students in the College of Health Care Technology Article 5. Control Measures for Misconduct and Violation of Policies Article 6. Responsibility to Report Absences of Students Article 7. Uniform and Grooming in the Clinical Area Article 8. Behavior in the Clinical Area Article 9. Commission of Errors in Medication and Treatment Article 10. Commission of Errors in Patient’s Diet Article 11. Commission of Errors in Charting Article 12. Commission of Errors in OR Article 13. Commission of Errors in DR/ Nursery Article 14. Commission of Errors in CD Article 15. Commission of Errors in CHN Affiliation

45 45 48 48

CHAPTER 9 – PRACTICE TEACHING PROGRAM Article 1. Rationale of the Student Teaching Program Article 2. Objectives of Student Teaching Article 3. Stages of Practice Teaching Article 4. Duties and Responsibilities of the Student Teaching Staff and Student Teacher Article 5. Student Teaching Performance Evaluation Article 6. Course Requirements Article 7. Practicum Fee Article 8. Adoption of Specific Guidelines

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Camarines Sur Polytechnic Colleges CHAPTER 10 – GENERAL POLICY FOR GRADUATE PROGRAM

Article 1. Admission Policy Article 2. General Requirements Article 3. Program Adviser/ Committee Article 4. Program of Study Article 5. Study Load per Semester or Trimester Article 6. Transfer of Credits from Another College/ University Article 7. Grading Criteria Article 8. Adding/ Dropping of Subjects Article 9. Class Size Article 10. Standards for Master’s Thesis Article 11. Thesis Adviser Article 12. Thesis Committee Article 13. Number of Thesis Advisees Article 14. Thesis Proposal Article 15. Oral Defense Panel Article 16. Administration of Oral Defense Article 17. Rating Article 18. Comprehensive Examinations Article 19. Comprehensive Examinations Committee Article 20. Functions of the Committee on Comprehensive Examinations Article 21. Rating in Comprehensive Examinations Article 22. One – Year Residence before Graduation Article 23. Regular Period for Completion Article 24. Leave of Absences/ Absences without Official Leave Article 25. Graduation Requirements Article 26. Submission of Bound Copies Article 27. Awards Article 28. Conferment of Master’s Degree Article 29. Release of Academic Credentials Article 30. Honorable Dismissal Article 31. Adoption of the Specific Rules and Regulations CHAPTER 11 - GENERAL POLICY ON INTELLECTUAL PROPERTY RIGHTS Article 1. Policy Objectives Article 2. Policy Statements Article 3. Establishment and Composition of Intellectual Property Right, Evaluation, Protection and Technology Transfer Management Committee 7

68 68 69 70 70 70 70 71 71 71 72 73 74 74 75 76 76 77 77 78 78 78 79 79 79 79 80 80 81 81 81 82 82 82 83


(IPEPTTMC) Article 4. Award of Excellence for Students Inventions (Gawad Likha CSPCean) Article 5. Adoption of Policy Guidelines Governing Intellectual Property Rights Article 6. Adoption of Policy Guidelines Governing the Annual Search for Gawad Likha CSPCean

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CHAPTER 12 – GRADUATION Article 1. Graduation Requirements Article 2. Academic Honors Granted Article 3. Academic Costume Article 4. Conferment of Degree Article 5. Release of Academic Credentials

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TITLE II. STUDENTS RIGHTS, CODE OF CONDUCT AND ETHICAL STANDARDS OF STUDENTS

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CHAPTER 1. RIGHTS OF STUDENTS Article 1. Quality Education Article 2. Freedom of Choice Article 3. Freedom of Expression Article 4. Right Against Unreasonable Searches and Seizures (Self – Preservation) Article 5. Involuntary Servitude Article 6. Access to School Records and Issuance of Official Certificates Article 7. Right to Organization Article 8. Work Opportunities Article 9. Academic Freedom

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CHAPTER 2 – DUTIES OF STUDENT Article 1. Loyalty and Nationalism Article 2. Academic Excellence Article 3. Development of One’s Potential Article 4. Protection of the Good Name of the College Article 5. Active Participation in School Activities Article 6. Respect for the College Officials and Fellow Students Article 7. Foster Cooperation Article 8. Proper Decorum Article 9. Financial Obligation Article 10. Exhaustion of Administrative Remedies

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Article 11. Maintenance of Cleanliness of Surroundings Article 12. Courtesy to College Officials Article 13. Courtesy to the Philippine Flag Article 14. No Smoking Policy

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CHAPTER 3 – STUDENT DRESS CODE Article 1. Use of Official Uniforms Article 2. Wash Day Article 3. Use of Identification Cards

95 95 96 96

CHAPTER 4 – CLASSROOM DECORUM Article 1. Monopoly of Class Discussion Article 2. Entrance and Exit of Subject Instructors Article 3. Class Recitations Article 4. During Class Examination

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97 Article 1. As College Representatives 97 Article 2. As Citizen of the Community 97 Article 3. Official Use of School Uniform in Public Places 98 Article 4. Acts Which put the College in Public Embarrassment 98 Article 5. Involvement in Street Demonstration or Rallies 98

CHAPTER 5 – STUDENT CONDUCT OUTSIDE SCHOOL PREMISES

CHAPTER 6 – OTHER PROHIBITED ACTS Article 1. Bringing in Deadly Weapon Article 2. Use or Unauthorized Possession of Intoxicating Drinks Article 3. Possession or Use of Prohibited Drugs Article 4. Gambling Within School Premises Article 5. Rumor Mongering and Engaging in Black Propaganda against the College or Its Officials Article 6. Illegal Assembly Article 7. Discourtesy in the Course of the Program Article 8. Eating Inside the Classroom Article 9. Sexual Harassment Article 10. Over-passing or By-passing Office or Class Routine Article 11. Premature Disclosure of Information Article 12. Vandalism Article 13. Littering Article 14. Membership to Prohibited or Illegal Organization Article 15. Misrepresentation 9

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Article 16. Inciting or Instigating a Student to Fight School Administrators Article 17. Divulging Official Records Maliciously Obtained Article 18. Prohibition, Interruption and Dissolution of Peaceful Meeting Article 19. Proselytization Article 20. Assaulting Other Students or Employees of the College Article 21. Resistance and Disobedience to Persons/ Committee in Authority Article 22. Unlawful Use of Means of Publication or Slanderous Utterances Article 23. Alarms and Scandals Article 24. Falsification and Counterfeiting of College Documents Article 25. Publication and Indecent Exhibition Article 26. Malversation of Student Fund TITLE III. STUDENT AFFAIRS, DEVELOPMENT AND WELFARE CHAPTER 1 – STUDENT WELFARE PROGRAMS AND SEVICES (CHED MEMO 21 s.2006)

Article 1. Information and Orientation Services Article 2. Library Services Article 3. Library Rules and Regulations Article 4. Guidance and Counseling Services Article 5. Health Services Article 6. Student Publication Article 7. Food Services Article 8. Career and Placement Services Article 9. Multi – Faith Services Article 10. Safety and Security Services Article 11. Student Discipline Article 12. Student Housing Article 13. Students with Special Needs Article 14. International Students Services Article 15. Research Monitoring and Evaluation of Student Affairs and Services CHAPTER 2 – SCHOLARSHIP AND FINANCIAL ASSISTANCE PRGRAMS Article 1. Forms of Scholarship Article 2. Academic Scholars 10

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104 104 104 104 105 105 106 106 107 107 107 107 107 107 108 108 108 108 108


Article 3. Non – Academic Scholars Article 4. Qualifications Required by Scholarship Grants Article 5. Terms and Conditions of Scholarship Article 6. Privileges and Benefits Article 7. Renewal of Scholarships Article 8. Deferment of Scholarships Article 9. Termination of Scholarship Article 10. Scholarship Administration Article 11. Student Loan Assistance Article 12. Tuition Discounts Article 13. Student Aides Article 14. Adoption of Policy Guidelines on Non – Academic Scholarship Article 15. Adoption of Policy Guidelines Governing Study Grant Program and Financial Assistance Article 16. Adoption of Policy Guidelines Governing Study Grant Program for Employees Legitimate Dependents CHAPTER 3 – STUDENT DEVELOPMENT PROGRAMS AND OTHER SERVICES Article 1. Student Organization and Activities Article 2. Student Council/ Government Article 3. Leadership Training Programs Article 4. Sports Development Program Article 5. Cultural Program Article 6. Social and Community Involvement

109 110 110 111 111 111 112 112 112 113 113 113 113 113 113 113 114 115 115 116 116

CHAPTER 4 – CONDUCT OF STUDENT ACTIVITIES Article 1. Participation of Students Article 2. Integration of Student Activities to Minimize Class Interruption Article 3. Administration of Student Activities Article 4. Responsibilities of Sponsoring Organization Article 5. Duty to Render Accounts After Activities

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CHAPTER 5 – INSTITUTIONAL NON – ACADEMIC AWARDS Article 1. Non – Academic Awards Article 2. Criteria for Journalism Award Article 3. Criteria for Leadership Award Article 4. Criteria for Community Service Award Article 5. Criteria for Sports and Athletic Award

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Article 6. Criteria for the Selection of Most Outstanding Campus Organization CHAPTER 6 – ACCREDITATION OF STUDENT ORGANIZATIONS

Article 1. College Policy on Accreditation Article 2. Purposes and Objectives Article 3. Criteria for Accreditation Article 4. Students Organizations Accreditation Board: Composition Article 5. Duties and Functions Article 6. Revalidation of Accreditation Status Article 7. Suspension or Termination of Accreditation Status Article 8. Essential Elements of Accreditation Process Article 9. Incentives/ Privileges of Accredited Student Organizations Article 10. Adoption of Policy Guidelines Governing Accreditation of Student Organizations

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TITLE IV. STUDENT DISCIPLINARY AND NON – DISCIPLINARY CASES

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CHAPTER 1 – GENERAL POLICIES Article 1. Basis of Discipline Article 2. Scope of Application Article 3. Rules of Interpretation Article 4. Nature of Proceeding Article 5. Disciplinary Jurisdiction

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CHAPTER 2 – ACTIONABLE OFFENSES OF STUDENTS AND CORRESPONDING PENALTIES Article 1. Classification of Actionable Offenses and Corresponding Penalties CHAPTER 3 – STUDENT DISCIPLINARY CASES Article 1. Creation of College Disciplinary Board (CBD) Article 2. Duties and Functions of CBD Article 3. Filing of Complaint Article 4. Contents of the Complaint Article 5. Designation of Offense Charged Article 6. Action on the Complaint Article 7. Preliminary Inquiry Article 8. Existence of Prima Facie Case 12

130 130 142 142 142 142 143 143 143 143 143


Article 9. Formal Charge Article 10. Right to Counsel Article 11. Answer Article 12. Failure to File an Answer Article 13. Preventive Suspension Article 14. Lifting of Preventive Suspension Article 15. Pre – Hearing Conference Article 16. Inspection and Production of Supporting Documents Article 17. Judgment by Default Article 18. Pre – Hearing Order Article 19. Rule on Compromise Agreement Article 20. Calendar and Schedule of Hearing Article 21. Notice of Hearing Article 22. Hearing When Conducted Article 23. Non – Technical Procedure Article 24. Solemnity of Proceedings Article 25. Appearance or Non – Appearance of Counsel Article 26. Continuous Hearing Until Terminated Article 27. Presentation and Marking of Evidence Article 28. Order of Examination Article 29. Examination of Witness Article 30. Question Allowed in Cross Examination Article 31. When Mistake Had Been Committed in Charging Proper Offense Article 32. Record of Proceeding Article 33. Time to Submit Record of Proceeding Article 34. Submission of Memoranda Article 35. Report of Investigation and Transmittal or Records Article 36. Contents of Reports Article 37. Mitigating Circumstances Article 38. Aggravating Circumstances Article 39. Rules Applied in Appreciating Mitigating and Aggravating Circumstances Article 40. Liability of Principal, Accomplice and Accessory Article 41. Manner of Imposition Article 42. Purpose of Penalties Article 43. One Penalty for Each Offense Article 44. Penalty for Two or More Offenses Article 45. Graduation of Penalties Article 46. Final Authority on Suspension, Dismissal and Expulsion Cases Article 47. Action by College President 13

144 144 144 144 144 145 145 145 145 145 146 146 146 146 146 147 147 147 147 148 148 148 148 148 148 148 149 149 149 149 150 150 141 150 151 151 151 151 151


Article 48. Decision by the Board of Trustees Article 49. Effect of Decision Article 50. Effect of Administrative Charge

151 151 151

CHAPTER 4 – STUDENT REMEDIES Article 1. A Motion for Reconsideration May Be Filed Within (5) Five Days from Receipt of Decision Article 2. Who May Apply for a Motion for Reconsideration Article 3. When a Motion for Reconsideration is Deemed Filed Article 4. Grounds for Motion for Reconsideration Article 5. With Whom Appeal is filed Article 6. Appeal Fee Article 7. Forms and Contents of Appeal Article 8. Notice of Appeal; Appeal Memorandum Article 9. Authority to Secure Attendance of Parties Article 10. Finality of Decision

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CHAPTER 5 – STUDENT GRIEVANCE Article 1. Nature and Scope of grievance Article 2. Grounds for Appeal Article 3. Policy Statement Article 4. Composition of the Grievance Committee Article 5. Duties and functions of Grievance Committee Article 6. Adoption of Guidelines and Procedure in the Settlement of Student Grievance

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STUDENT’S OATH

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COLLEGE – PARENT CONTRACT

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THE COLLEGE The Camarines Sur Polytechnic Colleges, popularly known as CSPC, is the brainchild of some prominent Nabueños who have long dreamed of having their college. Its establishment came into reality as a result of the feasibility study initiated by the defunct Bicol River Basin Development Program (BRBDP). Said undertaking was an inter-agency commitment with the aim of promoting a balanced agro-industrial development in the region to achieve the national development goals of the 80’s. The idea of having a community college within Nabua was first conceived by then Municipal Mayor, Atty. Ulpiano D. Duran, Sr. so that poor and deserving Nabueños who wish to take post secondary and collegiate courses could be freed from the burden of going to other places and save a lot for their education. With the support of his Vice Mayor, Hon Sofio Barela, Sr., the Sangguniang Bayan passed a resolution for the creation of community college within the Nabua National High School. Atty. Duran submitted the resolution to then Provincial Governor Felix A. Fuentebella for approval and funding assistance. Considering the merits of the request, Governor Fuentebella deemed it wise to indorse the proposal to BRBDP Director, Col. Lorenzo Ballecer, a Nabueño, who then initiated the conduct of a feasibility study by his technical men with the assistance of some personnel of Nabua National High School. On the course of the study, the team did not only consider the establishment of a community college but also the possibility of putting up a state tertiary institution in the area. As a result of the study conducted, it came out to be very promising if a Polytechnic College would be created. This was based on the premise that very crucial to the overall development scheme is the rationalization of the technical and vocational education with an updated curricular and linkage programs to match the needs of industries and entrepreneurs for skilled and dedicated manpower. With the very strong representation of his father, Assemblyman Arnulfo Fuentebella sponsored a bill creating a Polytechnic College within the 4


Nabua National High School using the result of the feasibility study as basis, which later became Batas Pambansa Bilang 512, approved by President Ferdinand E. Marcos on June 10, 1983. Sec. 2 BP 512 state sthat “the College shall primarily provide higher technology, professional, and vocational instruction and training in fisheries, trades and technology, arts and sciences, as well as short-term technical and vocational courses, as the Borad of Trustees may deem necessary, and shall promote researches in the exploration and conservation of natural resources in the province.” The immediate targets were the graduates of barangay, private and public high schools, out-of-school youths and drop-outs In the Rinconada Area comprised of six municipalities and one (1) city: Nabua, Bula, Buhi, Balatan, and Iriga City. The first organizational meeting of the College was held on February 22, 1985 at the Provincial Capitol of Camarines Sur. Deputy Ministry Vedasto G. Suarez who represented MECS Minister Jaime C. Laya, presided over the meeting. Government Official present were: Hon. Felix A. Fuentebella, Governor ; Atty Fernando O. Beriña, BRBDP Director; Dr. Francisco Pili, BFAR Director; Dr. Ciriaco N. Divinagracia, CSSAC President; Engr, Aproniano Los Baños, Provincial Engineer; Mr. Constancio Cater, Provincial Administrator; Mr. Germites C. Dineros, NNHS Principal; Atty. Magno Officer Sr. , MECS Legal Officer; and Atty. John Imlan, PASUC Administrative Officer. An Ad hoc Committee was created headed by Dr. Ciriaco N Divinagracia, the designated Officer-In Charge. The Committee was tasked to prepare the implementing guidelines for the operation of the College. During its second organizational meeting on April 11, 1985, the Implementing Guidelines were approved and Provincial Kagawad Fernando O. Beriña was designated Officer-In-Charge. With only eleven (11) personel: five (5) fulltime instructors and six (6) administrative personel, the College had initially managed to run its affairs. A total appropriation of five hundred thousand pesos (P500, 000.00) was approved by the Provincial Government of Camarines Sur for the 1985 operation of the College as provided for in BP512. Thereafter, the operation and maintenance shall be incorporated in the subsequent General Appropriation Act. May 7, 1985 was a red letter day for CSPC when the College opened its door for enrolment. For the first ten days, it seemed as if the target of 240 students could not be attained. But when enrollment closed on May 27, 1985, 5


the target was overshot by 105 students or a total of 345 students, broken down as follows: One-Year Junior Business Machine Certificate, 87; OneYear Junior Electrical Certificates, 91; and One-Year Contraction Technical Certificate, 80. Having no building of its own to accommodate its enrollees, a small office and six classrooms of NNHS War Damage Building were temporarily offered for use after classes, while drafting classes were held at the library. On September 25, 1986, Dr. Lylia Corporal-Sena was appointed as first President of CSPC. Under her able leadership, she negotiated the temporary use of the Gabaldon Building owned by the Municipality Government of Nabua to accommodate the increasing enrolment. Day class schedules were opened. In the latter part of 1986, the College rented a residential house owned by the Regalado family to house congested offices at War Damage Building. This was the first attempt of the College to stand on its feet. Inspired by the strong determination of the leadership of Dr. Sena, a three-calssroom building was donated by the late Engr. Cleto Descalso, a retired US Navy. This was the first building erected at the swampy 8-hectare site donated by the Provincial Government of Camarines Sur. In the same year, the Parents Teachers Association initiated the construction of a four classroom cottage made of light local materials. In the latter part of the 1987, classes housed at the War Damage Building were all transferred when the building was totally destroyed by typhoon Sisang. Under the leadership of Dr. Sena, the ladder type curriculum came in full swing. Altogether, programs on instruction, student activities, administrative concerns, and infrastructure development were given priority. With the end of her term, Mr. Ferdinand B. Valencia became the Officer-In-Charge (March 1, 1993 – May 15, 1997) of the College thru the designation of the then DECS Secretary Armand V. Fabella. Conscious of the aims and objectives of technical education, improvements on programs offered as well as infrastructure development were realized. Vital to students’ devel6


opment were clear-cut policies on the on-the-job training/in-company training/ in-house training and affiliation as well as expansion of the scholarship programs on academic, band/majorettes, publication, athletics, Sanguniang Kabataan and Barangay Scholar to poor but deserving students. Attempts for voluntary accreditation to AACCUP were started. The campus was able to house more classrooms, college library, college museum, audio-visual room, information technology building equipped with radio and communication dish satellite and computers, prayers room, chemistry and laboratory room, refrigeration and air-conditioning room, machine shop, medical and dental clinic, physics room, drafting room, carpentry shop, typing pool, and clinical and midwifery laboratory room. Construction of Automotive and Shop Building, phase 1 was completed in 1995, followed by the newly constructed multi-purpose stage and landscaping of the campus contributed much in physical development. Likewise, sports and athletic facilities were improved with the construction of volleyball, basketball, lawn tennis court, and backfilling of almost one hectare athletic and ROTC training field. The College Library had a total collection of 7,185 volumes of books. Owing to the growing commitment to serve the community, it was not a surprise for the College to produce topnotchers in the board examination: Mr. Josuel M. Terano, 9th place in ME, and Miss Melanie C. Gaspi, 12th place in Midwifery, in 1995. Mr. Wilson Solis got the 6 th place in ECE in 2003 and Engr. Jeffrey V. Esteve and Engr. Domingo S. Panton Jr. got the 18th and 19 th place, respectively, in Civil Enginering in 2004. In May 16, 1997 to March 4, 1998, Dr. Lourdes G. Laniog assumed the position of officer -in-charge of the College until her presidency in March 5, 1998 to May 31, 2002. Through the years, instruction, research and extension have been the focus of her leadership coupled with the hiring of additional teaching and non-teaching personnel, improvements of school facilities particularly, construction of covered court which collapsed during the typhoon Rosing, construction and completion of MultiPurpose Building, additional construction of covered walk, upgrading and restructuring of the Laboratory Shop Building, improvement of the water supply system, completion of the IT Building and rehabilitation of the Automotive and Machine Shop Building. Under her leadership, Secretary Roco donated a 7


2-classroom building and the AVR was improved thru the fund assistance from Senator Magsaysay. The 3rd CSPC President, Dr. Monsito G. Ilarde, was appointed on May 27, 2002 but his formal assumption to the Presidency was on July 1, 2002. Within the month of his Presidency, pursuant to the Provision No. 2 of the CHED FY 2002 budget under the General Appropriation Act of FY 2000 or RA 8760, President Ilarde effected the integration of the former Bicol College of Arts and Trades (BCAT) to Camarines Sur Polytechnic College (CSPC). Today, pursuant to CSPC Board of Trustees Resolution No. 00-044, the former BCAT is now CSPC Naga Campus.

Significantly, Dr. Ilarde was able to mobilize developments for the college that paved the way for its strong commitment to provide professional and technological education for regional development. These are: accreditation of all its programs; produced board examination topnotchers as well as high percentage of board passers in almost all programs; compliance to EO 358 requirements of its non-degree programs; better students development programs and services; establishments and expansion of linkages; scholarship programs for faculty and students; and physical development in support to the college primary goal in providing quality education. There was another expansion of the educational frontiers of the College under BOT Resolution No. 08-439 approved on February 28, 2008. The CSPC-Buhi Extension Campus was established as a response to the quest of the Local Government of Buhi to make college education accessible to the underpriviliged but deserving students of the municipality. It is a higher educational institution located in the dead-end municipality of Buhi and is a manifestation of the constitutionally espoused principle “education for all”. On May 2, 2011, Dr. Dulce F. Atian took her oath as the 4th President of the College. by virtue of BOT Resolution No. 11-691, series of 8


2011. Her leadership is guided by the core values of truthfulness, empowerment, availability, motivation, workmanship optimism, responsibility and kindness. It is during her term that CSPC receives the ISO 9001:2008 certification from TÜV SÜD Asia Pacific TÜV SÜD Group.

Along these continuing programs and developments, CSPC stands firm to become the regional center of excellence in polytechnic education . College Charter The Camarines Sur Polytechnic Colleges is a state and non-profit educational institution of higher learning established by Batas Pambansa Blg. 512 as amended by Republic Act No. 8292. College Mandate Pursuant to Sec. 2 B.P. 512, the Camarines Sur Polytechnic College shall primarily provide higher technology, professional, and vocational instruction and training fisheries, trades and technology, arts and sciences, as well as shorts term technical and vocational courses, as the Board of Trustees may deem necessary, and shall promote research in the exploitation and conservation of the natural resources in the Province. Vision CSPC as the regional center of excellence in polytechnic education.

Mission CSPC shall take the lead in providing highly technical and quality professional education through ladderized curricula in fisheries, trades and technology, arts and sciences; generating technology and undertaking sustainable community development in accord with the College mandate, thrust and directions of higher education, and national development goals. Specifically, the College is strongly committed to: 1. Provide quality instruction, learning environment and other support services to produce graduates who are morally upright, serviceoriented, technologically & professionally competitive and innovative; 2. Initiate research and development to generate new scientific 9


knowledge and advanced technology through appropriate utilization, and conservation of natural resources for sustainable development; 3. Establish an effective and efficient management of production and income generating projects for self-sufficiency; 4. Undertake responsive and relevant extension and community development services. In support of this mission, the College shall establish proactive and transparent governance system to ensure effective and productive performance of these four major functions.

Quality Policy CSPC commits to provide quality education and services that satisfy its students and clienteles thereby producing world class professional through continual improvement of all its programs., Philosophy “Professional and technological education for development.” College Mace The College Mace symbolizes authority and righteousness. It shall speak of the Institution’s blueprint, which shall serve as the source of all rights in all official functions and duties and more particular described as follows: The torch of sciences and technology resembles quest for higher learning which shall give light to its mission concomitant to the guiding philosophy; and that is “education for economic development and social progress. The seal manifests a coordinated effort in providing higher technological, professional, and vocational instructions and training for the youth and out-of-school youth. The flaming pine knots crowned by laurels and equilaterally bounded by a tower represent the College’s tri-role in nation building. The torchbearer embellished by decorative emblem marks foundation and resources. College Seal 10


The symbolic seal of the Camarines Sur Polytechnic Colleges shall be as follow: The Tower with an inscribed heat symbolizes hope and humanity. Printed at the base of the tower is 1985, which signifies the year of its foundation. The inscribed triangle stands for the three major functions of the College: instruction, research, and extension. The flaming pine knot symbolizes its ardent quest for quality ad competitive education. Inscribed in the seal is a gear representing fourteen regions of the country, which symbolizes the College distinct mission to live within its macrocosm in the context of the countryside development. The College although exercises autonomy is expected to be in harmony with other government and non-government entities in achieving economic development and social transformation of the country.

COLLEGE OFFICIALS

Board of Trustees Commissioner, CHED Chairman & Presiding Officer) College President (Vice Chairman) Chairman, Committee on Education, House of Senate (Member) Chairman, Committee on Higher and Technical Education, House of Representative (Member) Officer-In-Charge, DOST ROV (Member) Regional Director, NEDA V (Member)

President, Faculty Association (Member) President, Alumni Association (Member) President, Student Council 11


(Member) ADMINISTRATION President Vice President for Administration Vice President for Academic Affairs Director for Research Director for Extension Board Secretary

Dean, College of Engineering Dean, College of Mgt & Entrepreneurship Dean, College of the Info. & Comm. Tech. Dean, College Health Care Tech. Asst. Dean/ Clinical Coordinator (HCT) Graduate School Program Coordinator College Registrar Human Resource Management Officer Accountant Budget Officer College Librarian College Nurse College Physician College Dentist Cashier Research Coordinator Student Affairs Moderator Production/IGP Coordinator Sports Coordinator Cultural Coordinator Education Program Specialist Guidance Counselor Supply Officer IT Manager Inst’l Planning Officer/College Engineer Publication Moderator Bookkeeper Dormitory Manager NSTP Coordinator

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CHAPTER 1- GENERAL PROVISIONS Article 1 – College Mandate

Pursuant to Sec. 2 B.P. 512, the Camarines Sur Polytechnic College shall primarily provide higher technological, professional, and vocational instruction and training in fisheries, trades and technology, arts and sciences, as well as short term technical and vocational courses, as the Board of Trustees may deem necessary, and shall promote research in the exploitation and conservation of the natural resources in the Province. Article 2 – Adoption of Ladderized Curricula. A ladderized curricula in fisheries, trades and technology, arts and sciences shall be offered by the College where each year is considered a terminal year. A Certificate of Completion is awarded at the end of every ladder which certifies the completion of a particular course. Article 3 – Entry Requirement to Higher Curriculum Level Any student seeking admission in the next curriculum level within the ladderized program is subject to the academic standard set by the College such as passing the entry qualifying examinations; academic performance of students in the immediately preceding semesters or school year; and regularity of his attendance. Article 4- Academic Calendar and Classes The academic calendar and classes shall conform to the calendar issued by the Commission on Higher Education (CHED) which consists of at least 18 weeks per semester; class work in the summer session shall be equivalent to class work in one semester. Article 5- Course Code/Numbering Each subject shall be assigned a course number/code based on the approved curricula. In general, a course number shall be three (3) digit numbers. The unit digit shall correspond to the number of the subject under its classification. The tenth digit shall represent the semester; the subject appears in the curriculum. While the hundred digit shall correspond to the curriculum ladder. Course coding shall be governed by the following: 14


1. The common course coding for similar subjects with the same number of unit shall be followed by the College for standardization and uniformity. 2. Subjects shall be classified following the CHED General education Courses grouping. Thus, the course code shall contain the abbreviated name of subjects/having different number of units an alphabet is added for differentiation. 3. Department concerned shall be responsible for the course coding of major subjects along their line of expertise.

Article 6-Academic Load An undergraduate student must take all subjects offered in a particular semester unless he has academic deficiencies which shall be complied with. He will also be allowed to enroll in all other subjects within the first two ladders provided that he has fulfilled the prerequisites.

During summer terms, a student shall be allowed to carry not more than nine (9) academic units, except for graduating student who shall be allowed higher load not exceeding 12 units. A student with deficiency shall be allowed to take summer class upon request of concerned student, noted by the Dean, endorsed to the VPAA and approved by the College President, subject to existing policy on accounting and auditing. A maximum study load of the regular students in the master’s degree shall not exceed 9 academic units per semester and 6 academic units per summer term. However, graduating students may be allowed to increase their study load to 12 academic units per term for the master’s degree, subject to the approval of the Dean. Article 7. Class Size An undergraduate class size is: a. For Lecture class: a minimum for 30 students and a maximum of 40 students; b. For Laboratory class: a minimum of 25 students and a maximum of 30 students.

15


Article 8. Language Policy English and Filipino languages are considered the medium of instructions. Speaking dialect inside the class is highly discouraged. Article 9. Enforcing a New Curriculum (CMO No. 5, s. 2000) When a new curriculum is enforced, only new students or freshmen shall be covered. Old students shall follow the same curriculum that they started within the minimum length of time allowed for residency. However old students may apply for transfer to the new curriculum. CHAPTER 2. ADMISSION Article 1 – General Admission Policy

The Camarines Sur Polytechnic Colleges shall be open to all students who are willing to abide by its rules and regulations and who meet the academic standards and requirements of the program in which they wish to enroll. No student shall be denied admission to the college by reason of age, sex, gender orientation, ethnic consideration, socio-economic status, religious belief, political affiliation, conviction or ideology and physical disability, except when an applicant is suffering or under treatment for any communicable diseases or non-communicable diseases. Article 2 – Admission Standards a. Undergraduate Program. Admission shall be based on the applicant’s high school grade and the result of the college entrance test. The college entrance test consists of mental ability test and aptitude test. The admission rating shall be computed based on the following weights: Aptitude Test-35%, Mental Ability Test-45%, General Average in High School Grade-20%. Applicants who get an admission rating of 85% and above shall be accorded priority enrolment. Passing rating however is 75%. b. Graduate Program. Admission in the Graduate School shall be based on the merit of his/her entrance requirements: Transcript of Record, PRC License (if applicable), Letter of recommendation from the for16


mer Dean/Faculty and the result of the Graduate Entrance Test: IQ test -80% and Essay-20%. A non-graded Personality Test shall also be given to assess the level of maturity and the sense of direction along with the coping mechanism of the applicant to the rudiments of the graduate program. Article 3 – Transfer from Other Institutions Requirement for Admission. The same admission standard for the undergraduate program shall apply to the undergraduate transferees and graduate program for the graduate students, however, only 25% of the earned units shall be credited in the college limited to minor subjects only; 75% of the units required of the program shall be earned in the college; major subjects shall be retaken in the college. However, no subject whether minor or major shall be credited for qualified transferees in the College of Health Care Technology. Article 4 – Foreign Student Admission

Beginning Foreign Freshmen. The same admission standards for the undergraduate and graduate programs shall apply to foreign students seeking admission in the college. Article 5 – Cross Registration

a. Within Campus. The following rules shall govern cross registration. a) cross-enrolment is allowed in all curricular levels, b) it should be done within the period of registration, c) permit to cross enroll should be acknowledged by the Registrar, d) slots are still available. b. Inter-Campus. The following rules shall govern cross registration: a) Cross-Registration should be done within the period of registration, b) Cross –registration is allowed in all curricular levels, provided that, the subjects are not offered in the institution, must have the same course description and at least the same number of units, and must not be a major subject and the student concerned is a candidate for graduation from his terminal/last year. No student is allowed to cross-register in more than one (1) school outside the college or double registration in the college. Article 6 – Re-admission A former student who has been out of the College for a semester or more and has enrolled in another school while on leave should obtain an appli17


cation for Re-admission from the Dean. Subjects taken in other school during the period of absence from the college shall be evaluated and given credit if approved by a Department Committee chaired by the Dean with Area Chairperson and professor handling the subject.

Article 7. Waitlisted Applicants Applicants in a waiting shall be given priority to fill up vacant slots resulting from withdrawal of qualified entrants. Special schedule for enrollment shall be provided to waitlisted applicants and whose admission shall be based upon their ranking. Article 8. College Admission and Retention Committee (CARECOM) a. – Composition. The CARECOM shall be composed of:

1. CHAIRPERSON – The highest ranking official in the Academic Division; 2. VICE-Chair – The Academic Dean whose credentials of students in the department are under review; and 3. MEMBERS: -Academic Deans -College Registrar -Senior Faculty -Guidance Counselor/Coordinator b. – Duties and Functions. The CARECOM shall have the following duties and functions: 1. To see to it that policies and guidelines on admission and retention of students are observed and implemented; 2. To screen and select qualifiers based on the criteria provided in the policies and guidelines on admission and retention of students and recommend for their admission; 3. To supervise the conduct of the College Entrance Test, enrollment, registration, monitoring of academic performance and coaching of students; 4. The determination of qualifiers for admission and to officially release the results of the College Entrance Test Results; 5. To evaluate academic performance of students as basis in determin18


6. 7. 8. 9. 10.

ing qualifiers for the Second Level or degree program as the case maybe; To act on concerns regarding student academic delinquencies; To approve applications for shifting of courses and transferees; To act on issues or problems that may arise during enrolment period; To conduct periodic review and assessment of the admission and retention policy of the College for further improvement; To formulate and recommend admission policies and strategies that will encourage or attract quality and potential students to enroll in the College.

c. – Responsibility of the Chairperson of CARECOM. The Chairperson shall see to it at all times that policy guidelines on students quality admission and retention are observed. CHAPTER 3. ENROLMENT Article 1 – Enrolment Quota Enrolment in the college is subject to the availability of physical and human resources as determined by the Administrative Council. Article 2 – Enrolment of New Students Enrolment in CSPC is a contractual relationship between the students and the college. At the time of enrolment, all new students should have passed the admission screening. The list of qualified applicants shall be officially released by the College Admission and Retention Committee (CARECOM) through the Department Deans. Further, original copies of the credentials shall be submitted as requirements for enrolment at the Registrar’s Office. Article 3 – Enrolment of Old Students Renewal of registration of old students shall depend upon previous performance. Students must show fitness and disposition for college work and actual compliance with rules and regulations. Students with previous records for gross violation of school rules and regulations shall not be admitted. 19


Article 4. Late Enrolment Any student may enroll after the lapse of the registration period specified in the approved school calendar, and be admitted in accordance with the reasonable rules of the institution for late enrolment, but in no case shall exceed two(2) weeks after the opening of classes. Thereafter, no further enrolment shall be allowed. A fine of PhP100.00 shall be charged to all late enrollees within the two-week period. However, charging of fine shall be suspended when enrolment is hampered due to non-availability of Electronic Registration System and that Preliminary form has been approved within the given schedule. Article 5. Official Enrolment/Registration A student is deemed officially enrolled when he/she has paid the required 25% payment of his total assessment. Article 6. Classification of Students a. – According to Admission Status. 1. Freshmen. Freshmen are high school graduates enrolling in the College for the first time. 2. Returning Students (Returnees). Former students considered for readmission depending ion their previous scholastic performance and the availability of slots and must have complied with all the requirements for readmission. 3. Transferees.

From a CSPC Branch. Students admitted as transferees will require the recommendation of the concerned Academic Dean vis a vis availability of slots and compliance of the requirements for admission; From Another School. Students will be admitted as transferees depending upon the availability of slots and their compliance with all the requirements for admission of students who qualified together with waitlisted. b. – According to Academic Load 20


1. Regular students. One, who is registered for formal academic credits and who carries the full load required in a given semester by his curriculum. 2. Irregular students. One who is registered for formal credits but who carries less than the full load required in a given semester by his curriculum. c. – According to Year Level 1. Freshman. One who is in the fir st year of his cur r iculum, or who has not finished the prescribed subjects of the first year of his curriculum, or 25 percent of the total number of units required in his entire course. 2. Sophomore. One who is in the second year of his cur r iculum, or who has satisfactorily completed the prescribed subjects of the first year of his curriculum or has finished more than 25 percent but less than 50 percent of the total number of units required in his entire course. 3. Junior. One who is in the thir d year of his cur r iculum, or who has completed the prescribed subjects of the first and second years of his curriculum or has finished more than 50 percent but less than 75 percent of the total number of units required in his entire course. 4. Senior. One who is in the four th year and fifth year of his cur riculum, or who has completed the prescribed subjects of the first, second and third years of his curriculum or has finished 75 percent or 80 percent respectively of the total number of units required in his entire course. Article 7. Rules on Overloading of Units 1. Overloading of units is allowed only for graduating students. 2. The maximum number of units allowed for students to enroll with overloading is twenty-eight (28). 3. Overloading is not allowed for delinquent student. 4. A student who was allowed to carry overload units in a particular semester and obtain a failing grade shall not be allowed to have overload units in the following semester. 5. Request for overloading shall be recommended by the Dean, noted by the College Registrar, and approved by the VP for Academic Affairs.

21


Article 8. Taking of Advance Subjects A student shall not be permitted to take an advance subject/s unless he has satisfactorily passed the pre-requisite subjects. His request to take advance subjects should be approved by the Dean based on reasonable and valid grounds, and confirmed by the Vice President for Academic Affairs. Article 9. Changing and/or Adding of Subjects Change of enrollment involving the addition or change of subject must be done not later than the last day of late registration. The following rules shall be observed in changing or adding of subjects: a. Changing or dropping of subjects shall only be allowed within one (1) week after the formal start of classes. b. Duly accomplished changing or dropping form in four (4) copies shall be submitted to the College Registrar, copy furnished the Dean and the student. c. Changing/Adding of subjects shall be made within the specified period and subject to payment of corresponding fees. d. Subjects changed/added unofficially or without prior approval by the Dean and acknowledged by the Registrar shall not be given credit. Article 10. Withdrawal of Registration Withdrawal of enrolment is voluntary and should be reported to the Registrar or Dean. The following shall be followed: 1) Withdrawal of registration shall be made and approved based on the existing rules and regulation of the institution. 2) A student who withdraws his registration shall be entitled to a refund of fees paid, except matriculation and entrance fees under the following time frame: withdrawal within the first two (2) weeks-50% while within first week-100%, and 3) No withdrawal of registration shall be made after the specified period otherwise the rules for dropping shall apply. Article 11. Dropping of Courses/Subjects The following shall be followed in dropping of subjects: a. Obtain dropping form at the Registrar’s office and accomplish in four (4) copies. 22


b. Dropping of subject shall be made within the specified period and subject to payment of corresponding fees. c. No changing of subjects shall be entertained two weeks before the preliminary examination, except for a very serious reason such as complete withdrawal from the College, grave offense, lingering illness and the like. An official of dropping of subject after the midterm shall earn a failing grade or 5.0. Article 12. Rules on Subject Substitution a. The subject substitute must have the same number of units and allied to the required subject. b. The subject involved belongs to the old curriculum and is not being offered anymore in any course in the College. c. The request must be recommended by the Dean, noted by the College Registrar and approved by the VP for Academic Affairs. Article 13. Shifting from One Course to Another A student may be allowed by the Dean to transfer or shift to another degree program if in the opinion of the Dean the student is not academically suited to said program, provided that a slot for admission is available and proper endorsement by his former Dean be made to the dean of the program he wants to transfer. Furthermore, a certification that said student has no disciplinary problem and is therefore of good moral character is required from his former Dean.

CHAPTER 4. PROMOTION Article 1. Class Attendance Students are required to attend all classes starting with the first meetings of every course. Time lost due to late enrollment shall also be considered as absence. The following specific guidelines are to be observed: a. When a Late Comer Is Considered Absent. A student shall be considered absent from class if he arrives after fifteen minutes of his class schedule b. When a Student Is Considered Late. A student is considered late or 23


c. d. e.

f. g.

h.

i.

tardy if he arrives in class within the first fifteen minutes after the start of class. When Tardiness is Considered an Absence. Three incidences of tardiness shall be considered as one absence from class. Need to Present an Excuse Letter. Any student who has been absent from class must present an excuse letter signed by the Class Adviser and noted by the Dean. Absence of Student Due to His Official Representation. Official representation for the college of any student at some functions or affairs shall be excused in attending classes. The Dean shall inform the instructors concerned. Absence Due to Illness. Absence due to illness may be excused if the student submit a medical certificate issued by the physician duly noted by the college medical officer. Duty of Student to Make Up in Activity. Excused absences are for time missed only. All work covered in the class during the students’ absence will have to be made up by the student within a reasonable period of time. Dropping Due to Irregularity in Attendance. A student who has an unexcused absences for at least 20 percent of the hours for recitation, lecture, laboratory or any other scheduled work in one subject for the semester, or any academic period, shall be automatically dropped from the class roll. The class adviser and the Dean shall be notified accordingly. Duty to report Student Absences. The faculty member concerned shall report three successive unexcused absences to the CLASS ADVISER who shall call for the student and notify his parents/guardian.

Article 2. Examinations a. Scheduling of Periodic Examinations. Schedule of Examinations shall be in accordance with school calendar provided by the Commission on Higher Education and institutionally prepared by the Office of the Vice President for Academic Affairs, endorsed to the Administrative Council and finally approved by the Board of Trustees. There shall be three periodical examinations per subject in a semester/summer, namely: preliminary, midterm, and the final examinations which should be strictly observed by the faculty. b. Special Examinations. An instructor shall allow a student to take a 24


special examination only upon presentation of the Official Receipt for the payment of a special examination fee issued by the accounts officer which shall serve as the test permit. A new set of examination question shall be provided by the faculty and fifty percent (50%) of the special re-examination or removal fee shall be given to the concerned instructor. Article 3. Grading Standards Students shall be graded either PASSED or FAILED. Incomplete or conditional grade shall no longer apply. Grading Criteria in Undergraduate Courses. Non-Laboratory Laboratory Subject Subject

Workshop Subject

1.Class Standing (quizzes, recitation, assignments, chapter/unit test and attendance)

50%

40%

20%

2.Examination (preliminary, Midterm and final)

30%

30%

20%

3.Project (research/term /reaction paper, Laboratory Experiments, Group/ Individual work, etc.)

20%

30%

60%

______ 100%

______ 100%

______ 100%

TOTAL

25


Stushall conform lowing sys-

Numerical Grade

Percentage Rating

1.0

99

1.1

98

1.2

97

1.25

96

1.3

95

1.4

94

1.5

93

1.6

92

1.7

91

1.75

90

1.8

89

1.9

88

2.0

87

2.1

86

2.2

85

2.25

84

2.3

83

2.4

82

2.5

81

2.6

80

2.7

79

2.75

78

2.8

77

2.9

76

3.0

75

5.0

74 and below

26

dent rating with the foltem:


The passing grade of the students ranges from 1.00 to 3.00 and the failing grade is 5.00. c. Standard Formula in Computing Final Grade. The grade shall be computed by using the cumulative method. The formula shall take into account the previous grade plus twice the tentative grade for the period divided by three equals the final grade for the period operationally expressed as follows: Midterm Grade =

Prelim Grade + 2 Tentative Midterm Grade 3

Final Grade

Midterm Grade + 2 Tentative Final Grade 3

=

Behavioral Ratings. Instructor shall be required to give behavioral rating of his students of every grading period. However this rating shall not in anyway affect students’ academic performance. The behavioral rating of the student shall conform with the following; A – Outstanding B – Very Satisfactory C – Satisfactory D – Fair E – Poor Such behavioral rating shall be the basis in issuing needed certification. Students with Fair and Poor Behavioral Rating shall be referred to the Guidance Counselor for necessary follow-up. Article 4. Duty to Inform Student of His Grades Every instructor is duty-bound to inform the student of his grade a week after the periodical examinations. Further, parents shall be properly informed of his/her child’s academic performance by the Dean’s Office through the Class Advisers. 27


Article 5. Submission of Grades Every instructor shall submit his report of grades not later than five (5) days after the last day of examination period at the end of each term.

Article 6. Changing of Final Grades No instructor shall change any grade after the report has been filed with the College Registrar. In exceptional cases, as where an error has been committed, the instructor may request through formal letter to VPAA through the Dean clearly justifying why an error has been committed as such for the grant of change of grades. If the request is granted, a copy of the letter of the instructor authorizing any change shall be forwarded to the Office of the Registrar for correction of the record. CHAPTER 5. RETENTION POLICY Article 1. Scholastic Delinquency a. Partial Disqualification 1. Warning. A student who fails in one subject at any time shall be given a warning and shall in succeeding term carry a load which is one subject (of equivalent unit) less the load allowed and shall not be allowed to enroll in the prerequisite subject for his course during the current semester. 2. Probation. A student who obtains two (2) failing marks at anytime will be under probation during the following semester and maybe allowed to take not more than 12 units.

A student who has received two (2) Warnings shall be placed on PRO BATION. Two terms of probation are equivalent to permanent disqualification. b. Permanent Disqualification 1. A student who is under probation and still obtains a failing mark in one of his subjects at the end of the term shall be automatically dropped from the rolls of the college. There should be a formal notice of the student’s permanent disqualification agreed by the CARE and the final recommendation should be forwarded to the College Presi28


dent for his approval. 2. Also, a student who obtains three or more failing grades shall be dropped from the rolls of the college.

Article 2. Honorable Dismissal. A student in good standing who desires to leave the College shall secure a request for Honorable dismissal which shall be acted upon by his/her respective Dean and the Registrar.

Clearance shall be secured from the College by the student before a statement of honorable dismissal can be issued. CHAPTER 6. UNDERGRADUATE THESIS WRITING AND ORAL DEFENSE Article 1. Rationale Thesis writing and oral defense are scholarly undertaking in the pursuit of a professional advancement. The necessity therefore in providing clear -cut policies for this academic endeavor in indispensable. Henceforth, the college has set its standards and directions to effectively maintain quality and excellence in this academic pursuit. Considered as a pre-requisite for the completion of a program, be it in the undergraduate or graduate level, the conduct of thesis writing and oral defense should strictly adhere to the policy guidelines. Article 2. Pre-requisite in the Completion of an Academic Program Thesis writing and Oral Defense are considered not only as a requirement of the research subject but a pre-requisite in the completion of an academic program. No student can qualify for graduation in any baccalaureate degree or graduate program without complying with the basic requirements in both thesis writing and oral defense. As such, the student has to submit the final copy of his book duly signed and approved by the Panel of Examiners and at least satisfactorily met the grade requirement in thesis writing and oral defense before he/she shall be allowed to graduate. Article 3. Qualifying requirements in the Conduct of Thesis Writing and Oral Defense 29


Thesis writing and Oral defense are requirements in the research subjects. For the graduate level, enrolment in Thesis Writing is allowed after having completed all academic requirements and Comprehensive Examination passed. For the undergraduate level, thesis writing and oral defense are requirements in Research subjects. Article 4. Thesis Advising Considerably, the role of the adviser in the successful completion of any research undertaking cannot be overemphasized. Utmost, the skills and competencies of the adviser be ensured which are necessary in coming up with quality output. a. Nomination of the Research Adviser. Upon enrolment in the Research subject for the undergraduate and Thesis Seminar in the graduate level, the student-researcher reserves the right to nominate an adviser who shall professionally assist him in the conduct of the study till completed. The adviser can be a faculty member of the college or a recognized leader along the field of study from other agencies and practitioners duly identified by the college. But in no case shall the Dean of the Graduate Program be an adviser or panel member in thesis writing and/or Oral defense. b. Criteria of a Research Adviser. To belong to the pool of experts duly recognized by the College, the following criteria of a research adviser be observed: 1. A holder of masteral/doctoral degree; 2. Attended the Thesis/Dissertation Adviser’s Seminar; 3. Availability, accessibility and interest; 4. Over and above, he/she must have has the expertise and competence along the field of study c. Number of Advisorship. Any adviser shall only be allowed to ac cept , at most, three (3) advisees at a time. d. Professional Fee. A standard policy on the payment for advisers is provided. No adviser shall receive from any student any other form of compensation in cash or in kind other than those allowed. e. Role of the Adviser. Effectively and efficiently, the research advis30


er should extend his professional competence and expertise to his advisee. Equipped with the necessary skills and abilities, the student should be properly guided in the conduct of the study. Professional relationship should be maintained. When an adviser recommends a thesis for oral defense, she takes accountability that the student has fully complied with all the necessary requirements through his/her constant guidance. As a matter of policy, it is expected that the research adviser should be present during the scheduled defense of his/ her advisees. However, she should refrain from unsolicited answers for questions asked by the panelist to the candidate except when he/ she allowed by the panel. Article 5. Oral Defense Committee An Oral Committee is greatly important in the thesis writing and oral defense undertaking. It is through their scholarly opinion, critical and analytical judgment that lead to the refinement of the study. Primordially, the committee provides directions, sets standards and objectively passes judgment on the research undertaking. The oral committee/oral defense committee who will sit in the title proposal oral defense shall be the same committee who will sit in the preliminary and final oral defense. a. Selection & Composition of the Oral Defense Committee. The Dean shall identify the composition of the oral committee. The thesis committee must have the technical expertise appropriate to the research undertaken by the student. Its composition is: Chairman and two members who have the expertise in the field of study. Basically, the committee shall focus on the scholarly tone of the study, statistical analyses, research content as well as the technical features when necessary. Criteria on the selection of the oral committee shall be: 1. Primarily, he/she must have the expertise and competence along the field of study; 2. Preferably a holder of a masteral/doctoral degree for the graduate level and at least with masteral units for the undergraduate level; 3. Availability, accessibility and interest. One among the two members shall come from an external agency who has expertise along the field of study. A panel member can only sit in at least five-seven (5-7) oral examination within a semester. In some cases, where a panelist shall sit in more than seven (7) oral examinations, the Dean may request for its approval from College President, through the VP for Academic and External Affairs. 31


A secretary shall also be appointed by the Dean to record all the proceedings. Article 6. Role of the Dean

In the Graduate School, the Dean takes active role in supervising the conduct of the thesis writing and oral defense by its students with the able assistance of their respective advisers. She takes responsibility in the approval of the research adviser, oral committee as well as the schedule of the oral defense: title proposal, preliminary and final. The Dean as overseer/arbiter opens the oral defense session by announcing the established policy and other particulars of the oral examination. On the other hand, it is the Research Instructor in the undergraduate level who shall take lead in the oral defense sessions. Furthermore, to clearly establish professionalism, in the conduct of the oral defense, the Dean ensures that these guidelines be properly implemented. Article 7. Research Problem a. Identification of the Research Problem. Basic in the conduct of a research study is the identification of a research problem. To carefully guide the student, the following procedures are herein provided. 1. Selection of the Research Problem. Upon enrolment in the Research and Thesis Seminar, the Research professor shall assist the selection of the research problem anchored on the research agenda of the college, as well as of the region and national concerns. Foremost, along this area or field of specialization, the student shall be given the option to prioritize and choose one from among his identified research problems. Enrolment in the Thesis Seminar is presupposed by the idea that the graduate student has already completed his academic requirement and passed the Comprehensive Examinations as certified by the College Registrar. The Research adviser shall professionally assist in the conceptualization of the research problem thereby guide the student in the preparation of his title proposal manuscript. 2. Approval of the Research problem. With the initial approval of the Research Professor and considering the capacity and interest if the researcher, the student shall now prepare the title proposal manuscript. 3. Preparation of the Title Proposal Manuscript. After approval of the re32


search problem, the student shall now prepare his title proposal manuscript. The format to be used shall include the following: DESCRIPTIVE STUDIES

Title Page Table of Contents Chapter 1 The Problem Introduction Statement of the Problem Assumptions of the Study Hypothesis Significance of the Study Scope and Delimitation Definitions of Terms End Notes

Chapter 2 Theoretical and Conceptual Frameworks Review of Related Literature Synthesis Theoretical Framework Conceptual Framework End Notes Chapter 3 Research Methodology Research Method The Respondents Data Gathering Instruments Statistical Treatment of the Data End Notes Bibliography Appendices Curriculum Vitae PROJECT STUDIES (FORMAT FOR TECHNOLOGY (R&D) RESEARCHES) Chapter 1 Chapter 2 Chapter 3

Introduction Review of Literature Materials & Methods 33


Chapter 4 to n Experiment Chapter Chapter n+1 General Discussion and Conclusions Bibliography Appendices Bio-Data of the Researcher b. Title Proposal Defense 1. One the Proposal is ready as certified by the adviser, the candidate may request for scheduling of his/her defense. The title proposal defense must be scheduled within two weeks after the submission of the manuscript. 2. The Dean through the recommendations of the Research Professor facilitates the conduct of the title proposal defense in the graduate level. For the undergraduate, all defenses shall be facilitated by the Research Professor. However, approval of the prospective advisers, composition of the oral committee and the schedule of the defense must be sought from the Dean. 3. An Oral committee shall be invited along the criteria set. The opinion of the candidate maybe solicited as to the composition of the committee. However, final approval shall be done by the Dean. 4. The Dean opens the Title Proposal Defense by introducing the candidate and the respective adviser and the composition of the oral committee as well as the criteria to be used in evaluating the proposal, It should be noted that the Dean nor the adviser should refrain from providing unsolicited answers unless recognized by the panel. 5. The candidate presents his proposal. The merits of his presentation shall be ascertained through the standard criteria provided. 6. Evaluation sheets shall be served the oral committee. The title proposal rating is given a weight of thirty percent (30%) in the computation of the final rating. c. Thesis Writing 1. Once the title proposal is approved, the student enrolls in Thesis Writing. This subject shall not be treated as a faculty load in the Graduate School hence the advisee is expected to closely work with his adviser. 2. Guided by the recommendations given by the oral committee, the student with the aid of his adviser pursued with the completion of the research study. 3. The adviser professionally assists the advisee in the conduct of the study while in the pursuit of the study, professional assistance from an editor, statistician and consultant can be personally arranged by the advisee. 34


4. Upon completion of the research study, the Adviser shall recommend to the Dean the conduct of the preliminary oral defense. The Dean shall schedule the preliminary oral defense within two (2) weeks after the submission of the manuscript. 5. Part VII of this policy provides the complete outline of the preparation of the research study. d. Preliminary Oral Defense 1. Upon the recommendation duly certified by the adviser that the advisee is now ready for the presentation of the preliminary oral defense, the Dean approves the request. Schedule for the preliminary oral defense shall be provided two weeks after the submission of the manuscript. 2. The Dean serves the notice to the oral committee who has sat during the title defense proposal for the scheduled preliminary defense. 3. The preliminary oral defense committee provides the adviser and the advisee feedback collectively on the merits of the research presentation based on the acceptable standards. 4. The oral committee carefully reviews every part of the research output taking major notice on the areas needing further improvement. All these shall be taken note during the final oral defense. 5. The conduct of the Preliminary Oral defense shall be formally opened by the Dean by introducing the candidate and his adviser once again as well as the oral committee. The criteria in rating shall be presented which form part fifty percent (50%) of the final rating in the oral defense. e. Final Oral Defense 1. The conduct of the final oral defense shall ascertain the mastery and competence of the student in the conduct of the research study. 2. Upon completion of the research study guided by the recommendations during the preliminary oral proposal defense, the adviser alongside the confirmation of the editor, statistician and consultant (if needed) and the panel of examiners duly certified by the secretary recommends to the Dean, the final oral defense. A master’s copy shall be passed around the concerned signatories for this purpose. 3. After substantially complying with the suggestions, the candidate is scheduled for the final oral defense. Three (3) copies of the book duly bounded for the undergraduate and five (5) copies for the graduate thesis shall be required for submission one-week before the scheduled final oral defense. Copies of the study shall be provided to the Col35


4.

5.

6. 7.

lege Library (2), National Library for the graduate thesis (1), department (1) and a personal copy of the researcher. For the undergraduate, only one copy shall be provided at the College Library. The Department shall likewise require a soft copy of the abstract. If necessary, a certificate of acceptability or functionality of the proposed output is sought from the respondent-office or agency done through its representative for the acknowledgment of the completion of the study. Further, the presence of the office representative may also be encouraged. The same committee shall compose the panel. They are expected to enter into an intellectual dialogue with the candidate and with each other maintaining professionalism and standards in the conduct of the session facilitated by the committee chairman. The final oral defense rating shall be given an equivalent of twenty (20) percent of the final grade in the oral defense. The Dean facilitates the formal conduct of the final oral defense and the announcement of the final grade.

Article 8. Grading of the Oral Examination Standard criteria for grading the oral examination shall be adopted. All oral defenses shall be given corresponding equivalent in the final grade of the oral defense.

a. Undergraduate For the undergraduate, the title proposal defense shall be given weight of thirty percent (30%) while the final defense shall have a weight of seventy five (70%) percent. The standard criteria shall be:

1. Descriptive Studies Standard Criteria Points Presentation of the research study Mastery of the subject matter and Related literature/studies Quality of the written work (mechanics And content) Articulation and fluency

36

20% 20% 45% 15% -----100%


2. Project Studies Standard Criteria Points Presentation of the research study Mastery of the subject matter and Related literature/studies Quality of the written work (mechanics And content) Functionality & Usability of Output Articulation and fluency

20% 20% 25% 25% 15% -----100%

3. Rating Scale Rating

Description

98-100 94-97 90-93 89-below

Excellent Very Satisfactory Satisfactory Passed

b. Graduate As a policy, an equivalent percentage for each of the oral defense shall be provided, to wit: title proposal – 30 percent, preliminary defense, 50 percent and final oral – 20 percent. The following criteria shall be used: Standard Points

Criteria

Presentation of the research study Mastery of the subject matter and Related literature/studies Quality of the written work (mechanics And content) Articulation and fluency

37

20% 20% 45% 15% -----100%


Grade Criteria

Rating

Award

99-100 97-98 95-96 94-below

Meritissimus Benemeritus Meritus Passed

Article 9. Financial Requirement A professional fee shall be provided for the expert services rendered by the oral defense committee, research adviser, editor and statistician or consultants in both levels. a. Undergraduate: (For a three-member research team) Title Proposal Chairman Members (2 @ P 150.00) Final Oral Chairman Members (2 @ 200.00) Adviser’s Fee Editor’s fee Statistician or consultant’s fee Total Amount

Php 200.00 Php 300.00 Php 400.00 Php 400.00 Php 1,500.00 Php 700.00 Php 500.00 ------------Php 4,000.00

b. Graduate. Title Proposal Chairman Members (2 @ 200.00) Secretary

Php250.00 Php 400.00 Php 150.00 --------------Php 800.00 38


Pre-Orals Chairman Members (2 @ 350.00) Secretary Adviser

Final Orals Chairman Members (2 @ 350.00) Secretary Adviser

Total Amount

Php 500.00 Php 700.00 Php 200.00 Php 2,000.00 --------------Php 3,400.00 Php 500.00 Php 700.00 Php 200.00 Php 2,000.00 --------------Php 3,400.00 Php7,600.00

Article 10. Outline of the Thesis Content The preparation of the research study measures the quality and excellence of the effort of the thesis writer. It is a detailed description and presentation of a scholarly work. However, in order to establish uniformity and order in the preparation of the manuscript, an outline of the thesis content is herein provided: Cover Page Title Page Recommendation for the Oral Examination Approval Sheet Certification of the Secretary Certification of the Editor Acknowledgements Thesis Abstract Table of Contents Chapter 1

The Problem Introduction Statement of the Problem Assumptions of the Study Hypothesis Significance of the Study 39


Scope and Delimitation Definition of Terms End Notes Chapter 2. Theoretical and Conceptual Frameworks Review of Related Literature Synthesis Theoretical Framework Conceptual Framework End Notes Chapter 3 Research Methodology Research Method The Respondents Data Gathering Instruments Statistical Treatment of the Data End Notes Chapter 4. Title of the Problem Chapter 5. Summary, Conclusions and Recommendations

Bibliography Appendices Curriculum Vitae CHAPTER 7. ON-THE-JOB TRAINING

Article 1. Program Objectives Student Internship Program otherwise called as On-the-Job Training, Off-Campus, In-company training or Related Learning Experience is a requirement for graduation of all students in the degree/non-degree programs where such is required in the curriculum. To qualify for student internship program, a student should have taken all the required subjects within the ladder requiring internship. On the job/In company training provides student trainees with actual job experiences which will develop employment skills in a supervised work setting. It is organized to assist the student in developing academic, social, and personal skills; provide an opportunity for the students to receive exploratory work experiences; develop work habits, personality traits, job and effective skills such as discipline among others, needed to be in a successful job. Student-Trainees shall be expected to further develop the different 40


basic, common and core competencies required of the program. Industry Mentors shall likewise see to it that these competencies will be demonstrated as they are exposed to the “hands on” activities in the workplace. Article 2. Academic Requirements

To qualify for the on-the-job/off-campus/in-campus training, a student should have finished at least 75 percent or more of the total number of units required in his entire program. Student-trainees shall be required to render thirty (30) hours of incampus service prior to deployment in different industries. They shall be supervised by the concerned Technology/Professional Subject Instructors/ Professors. Article 3. Pre-set Standards The industry partner shall conduct a pre-assessment to identify the competencies of the student trainee applying for the OJT. Article 4. Prioritization of Training Partners Government & non-government agencies shall be the affiliating agencies for the OJT/ Off Campus/ In-Company Training of the College. Prioritization of these agencies shall depend on the (skill or) the technical know-how they offer for training of the students. Article 5. Required Training Hours (See Table on REQUIRED TRAINING HOURS)

Article 6. Student Conduct During OJT a. Attendance. Only eight (8) hours of training per day are required from the trainees. Any overtime work undertaken will be a private agreement between the trainee and the company. Therefore, CSPC Naga/Nabua waive the responsibility for any untoward incident that may happen beyond normal training hours. b. Dress Code. Student trainees shall wear uniform/attire prescribed by the industry. c. Prohibited Acts. Student trainees are not allowed to transfer to another industry without due approval from the OJT Coordinator and the Dean. 41


No. of Hours

Credit

Summer, 4th Year Summer, 4th Year

240 240

5 5

Summer, 4th Year

240

5

Summer, 4th Year

240

5

2nd Sem., 4th Year 2nd Sem., 2nd Year

400 400

8 8

2nd Sem., 2nd Year

400

8

Summer, 3rd Year 2nd Sem., 4th Year

150 240

3 5

2nd Year,4thYear

420

7

2nd Semester, 4th Year

560

6

Term

COURSES

College of Engineering a. Bachelor of Science in Electronics & Comm. Eng’g (BSECE) b. Bachelor of Science in Electrical Engineering (BSEE) c. Bachelor of Science in Civil Engineering (BSCE) d. Bachelor of Science in Mechanical Engineering (BSME) College of Information Technology a. Bachelor of Science in Information Technology (BSIT) b. Electronics & Comm. Services Technology (ECST) c. Computer Technology (ComTech)

College of Management & Entrepreneurship a. BSOA Specialized Field – Legal/ Medical General Office b. BS Food service Mgt (BSFSM) College of Education a. bachelor in Elementary Education

Units

REQUIRED TRAINING HOURS (Article 5) Article 7. Post-Training Requirements Student– Trainees shall submit the documents to the OJT Coordina42


tor / Registrar, at least a month, names for BOT’s approval per recommendation of Academic Council before the scheduled graduation for official inclusion of names in the graduation program. Article 8. Incentives and Awards for Outstanding Performance Awards for the Most Outstanding Performance in OJT/Practice Teaching shall be given to those student-trainees who have garnered the highest point/mark in their particular discipline/area. Monetary incentive shall be given subject to the availability of funds appropriated for the purpose. Article 9. Monitoring and Evaluation of Trainee’s Performance Monitoring of students’ performance shall be undertaken by the OJT Coordinator as evidenced by the Accomplishment Monitoring Report prepared for the purpose. Article 10. Disciplinary Cases Related to OJT a. Student-trainees shall be personally responsible for any and all liabilities for damaged property or injury to third persons, which may be occasioned by their intentional or negligent acts while in the course of training. b. Student-trainees shall abide by the industry-partners’ rules and regulations and comply with those imposed for the program. c. Student-trainees shall behave accordingly as provided in the Students/ OJT and Industry Manual. d. Absences shall be allowed, sucject to industry’s rules and absences. Make-up for absences is subject to the trainee’s and mentor’s agreement. e. Excess than the allowable number of absences may be a ground for disqualification from the training. f. Student-trainees who have violated rules and regulations of the school and the Industry Partner shall mean total disqualification from the training when found guilty following due process. CHARTER 8. RELATED LEARNING EXPERIENCE Article 1. RLE Conditions 43


The Related Learning Experience (RLE) is highly selected to develop competencies utilizing the nursing process in varying health situations. The following conditions must be observed:

a. There should be close correlation of theoretical knowledge to related learning experience. Classroom and RLE activities must be congruent. b. Classroom and RLE is a continuous process. Faculty teaching in the classroom must continue to teach the students in their RLE. c. Related Learning Experiences are organized around the objectives, competencies set for the course, and all students must be able to achieve such. d. Faculty compensation is based on the computation of one (1) hour RLE is equivalent to one (1) lecture hour. e. Effectiveness and efficiency of the related learning experience, must consider the following factors: 1. Background knowledge and capacity of the learner. 2. Size and nature of the learning resources in both institutions and communities. 3. Adequate number and variety of clientele. 4. Adequate number qualified nursing and other personnel. 5. Evidence of quality nursing care service. 6. Compliance with the required equivalence of fifty one (51) hours to one (1) unit RLE and other RLE Requirements to be completed within the semester. a. Required RLE Units and Hours per CMO No. 33,s. 2007 and CMO No. 14, s. 2009

Level I Level II Level III Level IV

First Sem

Second Sem Third Sem Total (Unit/Hr) (Unit/Hr) (Unit/Hr)

3units/153 6units/306 6units/306 5units255

3units/153 7units/357 4units/204 3units/153

*Intensive Nursing Practicum 8units/408

1unit/51 None 2units/102 None

7units/357 13units/663 12units/612 8units/408 8units/408 48units/2,448

a. Required Clinical Cases before allowing the student to enroll in the next ladder or to Graduate in a Ladder/ 44


Degree Course: Level I

5 Prenatal Cases (After the end of second semester); 5 Cord Dressing (Summer before Second year) 5 Suturing, 5 IV Insertion and 20 Actual Deliveries/CMO No. 33,s. 2007 Must be a Registered Midwife (1 semester Grace Period) Major O.R. Cases 3 scrubs 3 circulating

Level II Level III Level IV

7. Ratio of students to clientele depends upon the objective and the capacity of the capacity of the student. The ratio of student to clientele is : Level

1st Sem.

2nd Sem.

I II

1:1 1:1-2

1:1 1:1-2

III

1:1

1:2

IV

1:2-3

1:3-5

Note: Ratio of faculty to students are specified in above CMO unless otherwise prescribed by the affiliating Agency based on their approved HCATS (Hospital Committee on Affiliation and Training of Students) policy guidelines. Level I II III IV

1st Sem. 1:10 1:12 1:8-10 1:12-15

f.

2nd Sem. 1:10 1:12 1:8-12 1:12-15

Summer 1:10 1:12 1:8-12 1:12-15

Utilization of varied teaching-learning methods/strategies appropriate to the situation. g. Evaluation is an integral part of the teaching-learning process and must utilize appropriate feedback mechanism. h. Affiliation fees to different hospitals and agencies are not included in the computation of RLE fee. 45


i.

Formula for computing cost per hour to students (Refer to DECS Order No. 82, s. 1998 applicable to nursing and now to midwifery as well).

Article 2. Qualifications of Student Affiliates a. Must have undergone Skills Laboratory and have completed theoretical requirements b. For level III- Must have been equipped with the symbolic component of the uniform (Pins, Nameplates and Lamps plus Caps for Female) c. Must be holistically fit, no life-threatening condition duly certified by a government doctor/physician d. Should the student manifest any clinical symptoms, he will be required to submit medical certificate to show that the student is fit to attend classes e. Must be immunized against Hepatitis – B Note: Mar r ied students must not get pr egnant while under going RLE activities since exposure to different RLE settings especially in the different areas of a hospital with various medical and communicable cases which may endanger both the life of the student (mother) and the fetus. Should a student become pregnant; she will be advised to take a leave to safeguard the health of the student (mother) and the baby.

Article 3. Disqualification to undergo RLE/Affiliations a. Have not completed Pre-exposure requirements; eg: skills laboratory b. No grade/incomplete grades in RLE and other prerequisites c. Diagnosed as having a serious health condition either physical or mental or any highly communicable disease that may endanger coaffiliates, other personnel and the patients d. No Hepatitis - B immunization e. Pregnancy Note: Nur sing is having a hectic schedule both for theor etical and RLE activities, which requires physical endurance. State of pregnancy needs utmost care and attention especially first pregnancies from conception to the period of puerperium which is 6 weeks after delivery. Thus, exposure to different hospital wards may endanger the life of both the mother and the fetus. Article 4. Criteria on Awards Given to Students in the College of Health Care Technology 46


a. Best Performance in Related Learning Experience To be given to Level 1, Level 2, and Level 3 HCT students for outstanding performance in their Related Learning Experience (RLE) in the particular school year based on the following criteria: (with an overall rating of 2.0 and above) 1. RLE grade in the particular school year 1.0 1.25 = 30% 1.3 1.6 = 25% 1.7 1.9 = 20% 2.0 2.25 = 15% 2.3 2.5 = 10% 2. Leadership qualities in the clinical area (To be rated by respective clinical instructor) 3. Exercise of prudence in the clinical area during the entire school year 4. Personification of the ideal nurse a. Attitude and character b. Personality and grooming c. Good moral character d. Positive interpersonal relationship

=

30%

=

20%

= =

20% 30%

b. Best Performance in Community Health Nursing (CHN) To be awarded to a graduating nursing students for outstanding performance in community health nursing (community, school and industrial settings), based on the following criteria. 1. RLE grade in CHN exposure particularly during the school year = 30% 1.0 1.25 = 30% 1.3 1.6 = 25% 1.7 1.9 = 20% 2.0 2.25 = 15% 2.3 2.5 = 10% 2. Leadership capabilities = 3. Exercise of prudence in any CHN setting = 4. Personification of an ideal CH Nurse = a. Attitude and behavior (when working with people b. Personality and good grooming 47

40% 10% 20%


c. Good moral character d. Positive interpersonal relationships c. Outstanding Student Nurse of the Year

To be awarded to a graduating student nurse who meets the following criteria: 1. Academic Excellence = 30% General weighted average of 2.2 for non-professional subjects (minor) and 2.3 for Professional (major subjects) in the entire nursing course. 1.0 1.3 1.7 2.0 2.3

-

1.25 1.6 1.9 2.25 2.5

= = = = =

30% 25% 20% 15% 10%

2. Excellence in the RLE a. RLE average of 2.2 with no grade lower than 2.25 1.0 1.2 = 20% 1.3 1.6 = 15% 1.7 1.9 = 10% 1.75 2.0 = 5% b. Exercise of prudence in the clinical area during the entire curricular years 3.Leadership quality

= =

30% 20%

=

10%

=

20%

a. Leadership in campus activities b. Leadership in RLE activities c. Involvement in community outreach activities (nominee will be made to submit supporting documents of the activities participated in) 4. Character and personality = 20% a. Ideal behavior in class and RLE b. Good grooming as a student nurse (Nominees will be rated by Dean, Adviser/Level Chair and respective RLE preceptors) The Awardees will receive a PLAQUE as OUTSTANDING STUDENT NURSE OF THE YEAR 48


Article 5. Control Measures for Misconduct and Violation of Policies

a. Attendance in the Clinical Area (Revised, Approved and Implemented in April, 2008) 1. Checking of attendance is 15 minutes before departure. Ex. If departure time is 6:00 am, checking must be 5:45 am 2. A student is considered late if he will not be around during the checking of the attendance which is fifteen (15) minutes before the departure. 3. A student who comes late without valid reason should have the corresponding penalty: 1st Offense – Warning/explanation letter to be submitted before student goes off 2nd Offense – Explanation letter to the Dean and/or Clinical coordinator and C.I. concerned. To be noted by the Dean & Clinical Coordinator which will serve as the endorsement for the following duty day. Without which, the student shall not be accepted/admitted in the clinical area. 3rd Offense – 4 hours extension of duty hours. 4. Taking snacks & major meals allowable time: a. Snacks – 15 minutes (not to exceed 20 minutes) b. Lunch/ Dinner – 30 minutes (not to exceed 40 minutes) 5. Taking Snacks/Lunch/Dinner more than what is allowable should have the following penalty: 1st Offense

2nd Offense

3rd Offense

a. Snacks

Warning

b. Lunch/ Dinner

Warning

Anecdotal record/ extra assignment Anecdotal record/ extra assignment

Extension of 4 hours Extension of 8 hours

6. Failure to report for duty due to negligence in checking area/work assignment. 1st Offense 2nd Offense 3rd Offense Warning/Explanation letter and to comply

To comply twice the no. of hours 49

To be dealt with by the committee


the no. of hours missed

missed

The committee decide the necessary penalty

RLE Committee Composition: Dean – Chairman Clinical Coordinator Senior C.I. C.I. concerned Adviser

7. Unexcused absences. Student has to pay the hourly rate of the CI and the travel expenses computed against the number of hours and corresponding fare to and from the affiliating agency. Compliance is on a 1:2 basis. 8. Absence due to illness. Student has to pay the hourly rate of the CI and the travel expenses computed against the number of hours and corresponding fare to and from the affiliating agency. Compliance is on a 1:1 basis. 9. Absence due to illness without a medical certificate. Student has to pay the hourly rate of the CI and the travel expenses computed against the number of hours and corresponding fare to and from the affiliating agency. Compliance is on a 1:1 basis. 10. Leaving the area/work assignment without permission from the C.I. and without endorsing the patient to someone to take-over while the student is out. a. No student is allowed to leave the area without permission from the Clinical Instructor. b. If sent for an errand by the staff on duty, staff and students must notify the C.I. before doing so. c. There shall be no acceptable reason for not obtaining permission. d. Students who leave the area without permission shall have the following penalty: 1st Offense – Warning/Anecdotal record nd 2 Offense – Extra assignment in the area – Student to submit explanation letter to the Dean, CF Clinical Coordinator. To be noted and endorsed for the following duty day, without which the student shall not be accepted/admitted in the area 3rd Offense – To comply twice the number of hours missed 11. Reporting for duty under the influence of prohibited drugs/smell of liquor is strictly prohibited. – Penalty shall be based on the sanctions provided in the revised 50


College Code Article 136 and Article 137 NOTE: The only valid reason for a student to be granted an excused absence is sickness and death of nearest kin. 12. No attendance in the area/work assignment. a. A student who has no attendance in his area/work assignment for the whole rotation shall be automatically graded with 5.0 or failed and therefore not allowed to take the next RLE subject unless he completes the hours required in that area the following semester. - No special duty will be allowed for completion within the semester. - This shall not apply to those students who still need OR/DR cases who were not able to complete their cases on a regular rotation. Provided, they will submit a request and will be scheduled by the Clinical Coordinator. 13. RLE hours accumulated from penalties (in violation of the RLE guidelines) and/or unexcused absences will be computed against the required RLE hours for the semester. a. A student who have accumulated absences/penalties of 25% of the total RLE hours shall not be allowed to enroll/take the next RLE subject. b. Accumulated absences/penalties shall be taken in the following semester on a regular clinical duty schedule. However, this shall not apply to those who have excused absences which can be requested and complied within the semester.  Completion of the accumulated RLE hours from penalties and/or absences should be complied within the semester the absences/penalties committed.  the student will not be allowed to enroll in the next ladder or semester nor to graduate in the ladder/terminal or degree course. And that, the student is required an extension of one (1) semester before he obtains TOR and certified to have completed the RLE requirements. Article 6. Responsibility to Report Absences of Students a. The clinical instructor must submit to the office of the dean the summary of attendance of the current group handled in her area of assignment with the corresponding computation for each student who has accumulated absences/penalties. b. It is the responsibility of the Clinical Coordinator to notify the student and the parents about the reports on absences. 51


c. Absences due to school activities wherein the students represents the department/school shall be considered excused and be granted 1:1 completion of the RLE hours missed. Provided, an approved excuse letter be submitted prior to the date of absence. Late submission shall not be considered, and that the student shall be marked absent, and therefore is penalized twice the number of hours missed. d. The only valid reason for a student to be granted an excused absence is sickness and death of nearest kin. e. Should a student need to be sent home for a reason, he/she shall be made to sign a waiver by the clinical instructor before sending home.

Article 7. Uniform and Grooming in the Clinical Area a. Students must report for duty in RLE Areas using the following prescribed uniform: Male

Female

COMMUNITY/RHU (Health Centers, BHS, Field) White Clinical Polo White Clinical Dress Black/dark blue pants/slacks Black heeled shoes (1-1/2 inches) Black leather shoes School ID School ID Wrist watch with second hand Wrist watch with second hand OB Bag/PH Nursing Bag OB Bag/PH Nursing Bag Male Female CLINICAL AREAS (Hospitals, Clinics) White Clinical Polo White Clinical Dress White pants White Shoes White shoes School ID School ID Wrist watches with second hand Wrist watch with second hand SPECIAL AREAS (DR, NICU, PICU, OR, RR, SICU, MICU) Slippers Slippers Masks and caps Masks and caps Sterile Gloves Sterile Gloves Scrub Suit Scrub Suit Wrist watch with second hand Wrist watch with second hand 52


b. Proper Grooming in the Clinical Area 1. Hair must be fixed and must not be touching the collar of the uniform. No colored hair paraphernalia. Hair highlights not allowed. Long hair/ clean shaved hair not allowed among male students. 2. Fingernails must be clean and trimmed short. No nail polish allowed. 3. Uniform must be free from wrinkles and neatly pressed. 4. Maintain whiteness of clinical shoes. Only standard nurses’ stockings allowed. Only white socks are allowed for male students. 5. Extra scrub suit must be brought to replace soiled scrub suit after each procedure 6. Make-up must be slightly applied. 7. Aprons/Caps must not be worn outside hospital premises. scrub suits and slippers must only be worn inside the special areas only. It must be changed with white uniform when going out of the area of assignment.

c. Students are required to bring complete paraphernalia when reporting for duty: 1. 2. 3. 4. 5. 6.

Black Utility Bag (as Prescribed, no other bags are allowed) Umbrella (for community/RHUs) Basic Materials found in the Bag: Materials needed in the area of assignment as required by the C.I. Procedure Checklist Learning/reference materials: a. Drug handbook/Reference b. NCP Book/Reference c. Medical Dictionary d. Others Note: Wrist watch with second hand is a vital part of the uniform. d. Specific violations and sanctions 1. Reporting for duty in incomplete uniform (no wristwatch, hairnet, nameplate, cap, sphygmomanometer, bandage scissors, etc.) 1st Offense – Warning/explanation letter before the student goes off 2nd Offense – Explanation letter/Extra assignment in the clinical area 3rd Offense – To be sent home to get the article lacking and be made to go on make-up duty for the number of hours missed. (Student will be made to sign a waiver before sending home.) 53


2. Reporting with hair touching collar of the uniform, wearing of colored hair pins and clips. 1st Offense – Warning/Conference with student. Ask student to fix hair and confiscate colored pins and clips 2nd Offense – Extension – 8hours 3rd Offense – Insubordination – Extension 16 hours 3. Reporting with wrinkled and dirty uniforms, (stained aprons, unpolished shoe) 1st Offense – Warning/conference with student. Endorse to adviser for counseling. 2nd Offense – Extra assignment/Anecdotal record to be submitted within 24 hours. 3rd Offense – To be sent home to change and be made to go on makeup duty for the number of duty hours missed. (Student will be made to sign a waiver before going home

4. Wearing apron and cap outside hospital premises 1st Offense – Warning/conference with student 2nd Offense – Extra assignment/endorse to adviser for counseling/ anecdotal record by CI – Extension maximum of 8 hours 3rd Offense – Explanation letter/extra assignment in the clinical area 4th Offense – Student to submit explanation letter to the CI concerned and will be asked to remove apron and cap right on the spot. Extension maximum of 16 hours 5. Wearing colored nail polish, long fingernails and dirty fingernails while on duty. 1st offense anecdotal record; student will be asked to remove polish and trim/clean her fingernails immediately and pay for the no. of hours missed. 1st Offense – Warning/conference/anecdotal record to be submitted within 24 hours 2nd Offense – Insubordination- extension- maximum of 16 hours 3rd Offense – extension – 32 hours 6. Wearing shorts uniforms (Knee level or above knee level, and thin textured (Nylon) stockings. 1st Offense – Warning/conference with student. Ask student to go home and change her uniform. To pay for the No. of hours missed. 2nd Offense – Double the number of hour missed. 54


3rd Offense – To be considered insubordination. 7. Reporting for duty with heavy make-up (Using eye shadows and dark lipstick and heavy rouge) Conference/Advise student to tone down make-up.

Article 8. Behavior in the Clinical Area A. Insubordination 1. Repeatedly doing the same procedure incorrectly despite warning and counseling. 2. Deliberately deviating from proper performance of conduct in the Clinical Area and in manner of dressing (uniforms despite warnings) 3. Refusal to follow instructions from Clinical Instructor and other immediate superiors. 4. Control Measures: Anecdotal record by the Clinical Instructor concerned to be submitted within 24 hours from time offense was made. Student to face the Committee on students for clarification. Committee to deliberate on the matter and the decision will be final. Note: The incident report should be accomplished by the student and submitted to the clinical instructor in triplicate from within 24 hours. If offense was committed on a Friday, anecdotal record/report should be submitted Monday.

B. Entertaining visitors and phone/cell phone calls in the clinical area without Clinical Instructor’s permission. Cell phones are not allowed during RLE activities. 1st Offense – Anecdotal record. Warning/Explanation letter 2nd Offense- Anecdotal record. Extra assignment in the clinical area 3rd Offense- Student will only be admitted to the clinical area if she has an endorsement letter from the Dean and Clinical Coordinator/ Insubordination C. Visiting sick friends and relatives without CI’s permission. 1st Offense – Anecdotal record. Warning/Explanation letter 2nd Offense- Anecdotal record. Extra assignment in the clinical area 3rd Offense- Student will only be admitted to the clinical area if she has an endorsement letter from the Dean and Clinical Coordinator/ Insubordination. D. Failure to submit reports, drug studies and NCPs promptly. 1st Offense – Anecdotal record. Warning/Explanation letter 55


2nd Offense- Anecdotal record. Extra assignment in the clinical area 3rd Offense- Student will only be admitted to the clinical area if she has an endorsement letter from the Dean and Clinical Coordinator/ Insubordination.

E. Eating in the clinical area and reading non-nursing materials while on duty. 1st Offense – Warning 2nd Offense- Extension of 8 hours 3rd Offense- Insubordination- extension- 16 hours Article 9. Commission of Errors in Medication and Treatment For errors endangering the lives of the patients any form of negligence aggravating patient’s condition as: 1. Fall of patient from bed/stretcher or chair - – 40 hours extension 2. Indiscriminate applications of hot water bag/hot compress that caused burn injuries to patient – 40 hours extension or suspension. 3. Using equipment that had caused injuries or trauma to the patient – 40 hours extension or suspension. 4. Leaving thermometer longer than allowable time – 16 hours extension and/or reprimand plus anecdotal report/record. Additional Measures: a. Incident Report to be properly accomplished by the clinical instructor and to be submitted to the chairman of the committee on student within 24 hours from the time the error was committed. b. Anecdotal record to be accomplished by the clinical instructor and to be submitted to the chairman of the committee of the student within 24 hours from the time the error was committed. c. The committee or duly designated faculty member will conduct a careful investigation of the incident and evaluate the patient’s condition. d. For errors resulting to serious or grave injuries or death of the patients – dismissal or expulsion maybe recommended. 1. Failure to give medications/treatment – 16 hours 2. Failure to follow physician’s order (for no. 2 and 3 incident report by the student and anecdotal record by clinical instructor – extension of 40 hours. 3. Leaving medication at bedside – incident report; extension – 16 hours. 4. Administering medication and treatment without cards – incident report – extension 16 hours 56


5. Carrying injectables to bedside without hypotray – incident report – extension 16 hours. 6. Spilling or misplacing patient’s medicine – incident report, extension of 8 hours and the student will be asked to replace patient’s medicine. 7. Performing wrong procedure when doing treatment – 60 hours extension. 8. Giving of medicine at a wrong time – 60 hours extension. 9. Giving medicines and treatments to a wrong patient – 120 hours extension. 10. Giving medicine at a wrong route – 120 hours extension. 11. Giving a wrong medicine to a patient – suspension for one (1) semester. 12. Giving a wrong dose: under dose/overdose 120 hours extension. 13. Wrong judgment by assuming certain responsibilities of the graduate nurse not allowed or assigned to students – suspension for one (1) semester. 14. Giving of medicine without doctor’s order – Suspension for one (1) semester. 15. Giving of medicine without doctor’s order – 120 hours extension. 16. Spilling of narcotics or pre-operative medications – 40 hours extension. Students to replace medications. Additional Measures for errors no. 10 through 17: 1. Incident report to be properly accomplished by student in triplicate and to be submitted to the chairman of the committee on student within 16 hours/or reprimand from the time error was committed. 2. Anecdotal record by the clinical instructors and to be submitted to the chairman of the Committee on Students within 24 hours from the time error committed. 3. For error resulting to serious grave injury or death of the patient, the committee or duly designated faculty member shall conduct a careful investigation of the incident and evaluate the patient’s condition. 4. If the medication error is narcotics, addictive, pre-op, analgesics or Anti-Cancer drugs or when student’s action has some bearing on his/her integrity – 320 hours extension. 5. If error committed seriously endangered the patients life or resulted to the patients death, dismissal or expulsion maybe recommended. 6. Failure to report errors committed immediately after discovery – incident report, 40 hours extension. 7. Failure to submit incident report/explanation letter/endorsement letter be made to pay number of hours missed until said requirements are 57


submitted. Extension of 40 hours. Article 10. Commission of Errors in Patient’s Diet

a. Giving diets to patient on NPO, - incident report by student in triplicate. Anecdotal record by clinical instructor. 1. Patients on NPO for observation – 16 hours extension 2. Patients on NPO for surgery – 16 hours extension b. Patients on NPO for diagnostic or laboratory of x-ray procedure – 20 hours extension and to pay for additional expense patient will incur because of the delay. c. Giving of wrong tray to patient/wrong therapeutic diet (ex. Full diet to a patient on a soft diet; diabetic diet to a non diabetic). Incident report by student in triplicate. Anecdotal record by clinical instructor, 32 hours extension. Article 11. Commission of Errors in Charting a. Charting ahead of time – reprimand b. Mistaken entries in patient’s charts – 32 hours extension c. Neglecting chart medication given and procedures done – 16 hours extension when charting needs to be recopied, students will made to pay the new sheet and to have all recording entered signed by persons concerned Article 12.

Commission of Errors in OR

a. Unsterilizing supplies – incident report by student in triplicate. Anecdotal record by clinical instructor - 16 hours extension. b. Wrong scrubbing or gloving – student to give a return demonstration – Reprimand c. Spilling or lost specimen – incident report by student in triplicate. Anecdotal record by clinical instructor – 40 hours extension. d. Wrong sponge count – incident report by student in triplicate. Anecdotal record by clinical instructors/withdrawal from the area temporarily – 80 hours extension. e. Failure to receive endorsement and to check the pre-operative checklist – 16 hours extension. For the above errors students will not be allowed to assist in any operation for the day. 58


Article 13- Commission of Errors in DR/Nursery

1. Improper handling of neonate 2. Wrong name tags. Control Measures: Incident report by students in triplicate; anecdotal record by clinical instructor. Student to face the RLE committee. Suspension or expulsion may be recommended depending on the degree of harm to the neonate and mother. Article 14 - Commission of Errors in CD a. Entering CD/Isolation ward or rooms not in proper attire. b. Handling used CD equipments, utensils, linens, carelessly. 1st offense – Clinical instructor to make anecdotal report. Warning/ student to conduct a return demonstration. Extra assignment in the clinical area for the day. 2nd offense – Incident report. Anecdotal record – 16 hours extension 3rd offense – Incident report. Anecdotal record – 16 hours extension Article 15 – Commission of errors in CHN Affiliation A. Conduct during the CHN Affiliation 1. Conducting activity without permit from the school and/or clientelereprimand 2. Failure to submit requirement promptly. 1st offense – counseling 2nd offense – warning/letter of explanation 3rd offense – anecdotal/grade of failure for the particular requirements. CHAPTER 9. PRACTICE TEACHING PROGRAM Article 1 . Rationale of the Student Teaching Program Student Teaching or Practice Teaching is a part of the Teacher Education curriculum of Teacher Education Institutions (TEIs) that is designed to provide prospective teachers with the opportunity to understand the fundamentals of the teaching learning process and to gain a first-hand experience in all aspects of teaching. It is a laboratory experience that provides students the opportunity to demonstrate their abilities in actual teaching-learning situations. A student teacher becomes an apprentice teacher, expected to perform 59


routine teaching tasks, explore the facilities of the schools, observe experienced cooperating teachers and eventually begin to teach on his own. The student teaching program is designed to help future teachers to go through a professional learning experience.

Article 2. Objectives of Student Teaching a. To provide opportunities for teachers-to-be- to apply in actual situations the principles learned regarding the teaching learning process. b. To provide opportunities for a prospective teacher to evaluate himself and discover his weaknesses in certain phases of the teaching job by putting himself and his ideas to test in actual teaching situations. c. To gain a comprehensive realistic picture of the institutional system of which the teacher-to-be will be a part. d. To develop the competence and the attitudes needed by a teacher in order to operate effectively as a classroom teacher. e. To understand problems of actual teaching and develop the skills to make necessary adjustments to changing classroom conditions. Article 3. Stages of Practice Teaching Bachelor of Elementary Education (BEED) student teachers shall conduct both the on– and-off campus practice teaching program both from CSPC and the cooperating schools under the Department of Education (DepEd). Article 4. Duties and Responsibilities of the Student Teaching Staff and Student Teacher The following are the specific functions, duties and responsibilities of the personnel involved in the student teaching program both from CSPC and the cooperating schools under the Department of Education (DepEd). a. Dean of the College of Education 1. Evaluates and determines whether students are qualified to undertake practice teaching. 2. Evaluates and approves the request of the Supervisor of Student Teaching for placement of student teachers for on and off-campus practice teaching. 3. Monitors the work of the Supervisor of Student Teaching. 4. Provides solutions to problems pertaining to the student teaching program. 60


b. Supervisor of Student Teaching 1. Conducts an orientation with the student teachers on their roles, duties and responsibilities, the expectations of the laboratory/cooperating schools and their personal and professional dealings with the teachers and personnel of the cooperating schools. 2. Submits a formal request for placement of student teachers in the laboratory school/cooperating schools through the Principal or the Schools Division Superintendent (SDS). 3. Makes a preliminary arrangement with the Principals for the smooth entrance of student teachers in the laboratory/cooperating school at least one (1) week before the start of the practice teaching. 4. Coordinates with the principals on the grade/year level assignment of student teachers, requirements of the course and the schedule of observations to be conducted. 5. Holds regular conferences/meetings with student teachers to discuss problems and concerns pertinent to student teaching. 6. Visits the laboratory/cooperating schools regularly to confer with cooperating teachers and principals regarding the performance of student teachers and to monitor the student teachers in their work. 7. Observes the student teachers during actual teaching and rates their performance. 8. Conducts a one-on-one conference with student teachers on their strong and weak points based on their demonstration teaching ratings and feedback from cooperating teachers. 9. Conducts counseling to students who have problems related to practice teaching. 10. Computes and submits the practicum grades of student teachers based on criteria set by the Supervisor and approved by the Dean. c. Principals 1. Orients the student teachers on the policies, schedule, program and requirements of the laboratory/cooperating school. 2. Orients the cooperating teachers on their role in the student teaching program and the schedule of activities of student teachers. 3. Assigns student teachers to cooperating teachers who meet the criteria stated in the joint CHED and DepEd memorandum order on the deployment of student teachers. 4. Observes classes conducted by student teachers when the need arises. 5. Monitors the performance of cooperating teachers in relation to their work as mentors of student teachers. 6. Assists student teachers in solving problems pertaining to relationships with cooperating teachers, pupils/students, class schedules and 61


other functions assigned to them in the cooperating school. 7. Performs all other duties and responsibilities stated in the joint CHED and DepEd memo on the deployment of student teachers. d. Cooperating Teachers 1. Introduces the student teacher in the various elements of effective teaching such as lesson planning, student motivation, classroom management, use of varied strategies and methods, etc. 2. Provides the student teacher the opportunity to handle the class but sees to it that no lesson is conducted by the student teacher without the presence of the cooperating teacher. 3. Observes and rates the student teacher every time he/she conducts a demonstration teaching using the classroom observation form provided by CSPC-Naga. The rated observation forms shall be returned to the student teacher for compilation and submission to the Supervisor of Student Teaching. Such ratings shall become part of the practicum grade of the student teacher. 4. Conducts follow-up lessons after the demonstration teaching of the student teacher should there be a need for it. 5. Defines to the student teacher the scope extent of his responsibility and authority in the class. 6. Acquaints the student teacher on the class program. 7. Checks lesson plans made by the student teacher before the actual demonstrations. 8. Gives the student teacher regular feedback on his strong and weak points. 9. Assigns the student teacher other teaching-related tasks such as classroom structuring, updating of bulletin boards, and assisting in school activities provided that expenses be incurred for such assignment shall not be part of the student teacher’s responsibility. 10. Evaluates the performance of the student teacher and provide the Supervisor of Student Teaching a feedback on such evaluation along the following areas: a. Attendance and punctuality b. Relationship with pupils/students, teachers, administrators, school personnel and other student teachers c. Writing of lesson plans, formulation of test questions, accomplishment of forms, etc. d. Actual teaching performance 11. Performs all other functions stated in the joint CHED and DepEd memo on the deployment of student teachers. 62


e. Duties and Responsibilities of Student Teacher The student teacher is expected to perform the following duties and responsibilities: 1. Orients oneself with the total school program and the established classroom routines. 2. Follows policies of the DepEd and the cooperating school. 3. Submits neatly written lesson plans to the cooperating teacher at least a day before the scheduled day of teaching. 4. Observes regular attendance and punctuality in reporting to the cooperating school, attendance to school activities and submission of requirements. 5. Observes decency in manners and speech. 6. Wears prescribed uniform and ID. 7. Informs the Supervisor, cooperating teacher, principal or group leader regarding absences and difficulties in practice teaching. 8. Shows respect and courtesy to the principal, teachers, parents and other school personnel. 9. Informs the supervisor of request for observation at least two 92) days before the scheduled date. 10. Submits the narrative report of student teaching experiences or student teaching portfolio and other requirements at the end of the semester. 11. Secures clearance from the cooperating school at the end of the practice teaching period. 12. Performs all other functions as stated in the joint CHED and DepEd memo on the deployment of student teachers. Article 5. Student Teaching Performance Evaluation The performance of the student teacher shall be evaluated based on the following criteria: Criteria 1st Term 2nd Term (on-campus) (off-campus) Attendance & Punctuality 20% 10% Actual teaching performance 40% 30% Lesson planning, accomplishment Of forms, formulation of tests 40% 20% Supervisor’s evaluation (based on Classroom observation) 20% Narrative report & other Requirements 20% ======= ======= 63


TOTAL 100% 100% The final grade of the student teacher shall be computed using the standard formula in computing grades in CSPC-Naga. TG X 2 + MG ---------------------- = FG 3 Where: TG is the tentative grade or 2nd term grade MG is the midterm grade or 1st term grade FG is the final grade At the end of the school year, a Department Award on Outstanding in Practice Teaching shall be given to students who have the highest grade. Only the Student Teachers who have grades 1.25 and above both for in campus and off-campus practice teaching may be considered candidates for the award. Article 6. Course Requirements 1. Copies of lesson plans that were actually demonstrated/taught by the student teacher. 2. Summary of ratings given by the cooperating teacher with the rated observation forms. 3. Narrative report of practice teaching experiences or a student teacher’s portfolio which includes the Daily Time Records (DTR), compilation of lesson plans, rated observation forms, student teaching diary and other important data/information about the cooperating school both for the on and off campus practice teaching. 4. Sample of instructional material(s) used with lesson plan. 5. Clearance from the cooperating school signed by the cooperating teacher and the Principal. Article 7. Practicum Fee To accomplish the student teaching program, teacher education institutions (TEIs) such as CSPC-Naga establish linkage with the Department of Education (DepEd) for the placement of student teachers in public elementary and high schools. Part of the agreement between the DepEd and the TEIs is for the latter to give incentives in the form of honorarium to DepEd personnel involved in practice teaching such as the Schools Division Superintendent, Division Coordinator for Practice Teaching, Principals and Cooperating Teachers. Such honoraria are usually called affiliation fee or practicum fee. 64


Incentives are given to DepEd personnel because of the additional load of assisting, supervising, monitoring and evaluating the performance of student teachers. 1. The Practicum Fee of student teachers shall be Php 850.00. The computation was based on the letter of the Schools Division Superintendent of the DepEd, Division of City Schools, Naga dated March 22, 2004 regarding the granting of honorarium to DepEd teachers and personnel involved in the training of student teachers. Likewise, the practicum fee is in accordance with the agreement of the Council of Deans for Teacher Education (CODTE) Region V that the student teaching fee should be within the range of Php 700 to Php 1,000.00. Computation of Practicum Fee Average Enrolment in Practice Teaching BEEd (2nd Semester)

35 students

Honorarium (based on DepEd letter attached herewith) Schools Division Superintendent Div. Coordinator for Practice Teaching Principals Cooperating Teachers Practicum Fee per Student Teacher

1,023.68 X 2 semesters 2,047.36 841.36 X 2 semesters 1,682.72 841.36 X 29 principals 7,572.24 679.20 X 85 teachers 57,723.00 TOTAL 69,034.32 812.16

The computation was based on the assumption that 10 student teachers will be assigned per cooperating school and 1 cooperating teacher will be assigned per student teacher. 2. The practicum fee shall be part of the assessment of fees to be paid by a student teacher. It shall be collected upon enrollment by the Cashier. 3. A letter request for the preparation of payroll and other related documents and a list of names of those entitled to receive the honorarium shall be submitted by the Supervisor of Student Teaching to the Accounting Office at least three (3) weeks before the date of disbursement. 4. The Cashier shall disburse the honorarium through a payroll on the last week of practice Teaching. 65


5. Any excess in the Practicum Fee shall become a part of the trust Fund which shall be called the Student Teaching Fund. Activities such as seminars/trainings of student teachers, transportation expenses of the Supervisor of Student Teaching when conducting supervisory visits, and other needs of the student teaching program may be charged to the student teaching fund subject to the approval of the President and availability of funds. Article 8. Adoption of Specific Guidelines To effectively implement student teaching program, a manual shall be adopted to provide for the specific guidelines and procedures. CHAPTER 10. GENERAL POLICY FOR GRADUATE PROGRAM Article 1. Admission Policy a. In line with the College policy of democratizing access to education, the Graduate School admits graduates from government-recognized public and private college or university. b. Requirements for admission are as follows: c. Evidence of completion of baccalaureate course with average grade not lower than 2.0 or B for master’s program. d. Presentation of the transcript of records of the undergraduate course completed from the school last attended, with the corresponding special order number in the case of graduate of private institutions, and/or board resolution in the case of graduates of SUCs or public college/ university. An applicant whose transcript of records is not yet released at the time of his/her enrolment is allowed to enroll on temporary basis, provided he/she presents his/her special order/board resolution before the end of the semester. e. The undergraduate course obtained by the applicant must be related to the specific field of specialization he/she will take in the Graduate Program. The Dean of the Graduate Program may require the applicant to take additional units in the undergraduate course to complete the minimum requirements for admission in the Graduate Program. f. Foreign students may be admitted provided they comply with the requirements of the Commission on Higher Education for enrolment in local school. g. The applicants for master’s program are required to pass a written entrance examination and interview to determine their language and mathematical competencies. 66


h. The applicant must possess good moral character. Article 2. General Requirements

Thesis Writing. a. A student is allowed to enroll in thesis writing after he has successfully defended his thesis proposal before the Thesis Committee and passed the comprehensive examination. b. The Oral defense of the thesis proposal is done in Thesis Seminar/ Project Seminar subject. Five copies of the proposal are submitted to the Dean. The Dean refers it to the Thesis Committee for examination. c. The Dean assigns a Thesis Committee who shall examine the Thesis proposal of the candidate. d. An adviser is assigned to the candidate once the Thesis Committee approved his proposal. e. Aside from the Adviser a consultant (statistician or content consultant, and editor) is assigned. f. The thesis shall follow the format prescribed by the Graduate Program of this college. Additional Requirements Additional requirements over and above the minimum requirements may be adapted through consultation with the Academic Council and approval of the Board of Trustees. Article 3. Program Adviser/Committee A program adviser shall be assigned to monitor and assist the students in their study who shall also assist the student in the choice of the research problem which the student will develop and defend when he presents his proposal. Once approved, the student will be given the option to choose his thesis adviser with the approval of the Dean who shall officially issue a designation. Article 4. Program of Study Within the first semester of the student’s initial year in the Master’s program, a Program study shall be designed by the Program Adviser/ 67


Committee in consultation with the student on the basis of the latter’s academic preparation and desired specialization. A copy of this program of Study shall be submitted to the appropriate Graduate Committee/Office through Channels. Subsequent revisions in the program must be authorized by the Program Adviser/Committee and communicated as soon as possible to the Graduate Office, through Channels. Article 5. Study Load per Semester or Trimester a. Full time students are allowed to carry 12 units during regular semester, while working students are required to take 9 units. The latter may be allowed to carry 12 units if their scholastic performance in the Graduate School is very satisfactory or excellent. b. Graduating students are allowed to carry 15 units if these are the remaining units before thesis writing. The Dean reserves the right to determine the student’s academic load after considering the student’s scholastic performance and other circumstances. Article 6. Transfer of Credits from Another College/University Subject to the recommendations of the appropriate bodies and the approval of the Dean, graduate courses taken by a student in another university may be credited towards his master’s program provided that: a. The courses were taken within the last five years prior to admission. b. These were validated through appropriate means by the Dean; and c. The total number of credits transferred shall not exceed 25% of the total courses of units in the student’s master’s course requirement in the college. However, condition (b) shall not apply if the courses were taken in an institution with which the CSPC has a special academic arrangement and if these courses are part of the student’s approved Program of Study. Article 7. Grading Criteria The following grading system shall be adopted: 1.0 99 Excellent 1.1 98 Excellent 1.2 97 Superior 1.25 95 Superior 1.3 95 Superior 1.4 94 Highly Satisfactory 68


1.5 1.6 1.7 1.75 1.8 1.9 2.0 NC 5

-

93 92 91 90 89 88 87 86and below

Highly Satisfactory Highly Satisfactory Very Good Very Good Very Good Very Good Very Good NO CREDIT EARNED Failure

Article 8. Adding/Dropping of subjects a. Adding, changing/or dropping of subjects shall be made only for valid reasons within the prescribed period and shall be approved by the Dean after getting the signature of the faculty handling the subject currently. b. This shall be allowed only until the end of the week following the last day of registration using the prescribed form to be submitted to the Office of the Dean and the Registrar. c. The consent of the professor concerned and the Dean shall be obtained before a student drops a subject, using prescribed form, before one-half of the total number of hours for the subject has elapsed. Article 9. Class Size. a. Under normal conditions, a minimum enrolment of ten (10) and a maximum of twenty-five (25) shall constitute a class. b. Under the contingency of a request from graduating students who need to finish the last subject, classes of less than 10 may be organized. c. Classes not meeting the required minimum number of students are treated as tutorials, or wherever possible, assigned as part of the fulltime equivalent load of regular faculty. Article 10. Standard for Master’s Thesis The preparation of the research study measures the quality and excellence of the effort of the thesis writer. It is a detailed description and presentation of a scholarly work. However, in order to establish uniformity and order in the preparation of the manuscript, an outline of the thesis content is herein provided: Cover Page 69


Title Page Recommendation for the Oral Examination Approval Sheet Certification of the Secretary Certification of the Editor Acknowledgements Thesis Abstract Table of Contents Chapter 1

The Problem Introduction Statement of the Problem Assumptions of the Study Hypothesis Significance of the Study Scope and Delimitation Definition of Terms End Notes

Chapter 2

Theoretical and Conceptual Frameworks Review of Related Literature Synthesis Theoretical Framework Conceptual Framework End Notes

Chapter 3

Research Methodology Research Method The Respondents Data Gathering Instruments Statistical Treatment of the Data End Notes

Chapter 4

(Title of the Problem)

Chapter 5

Summary, Conclusions and Recommendations

Bibliography Appendices Curriculum Vitae Article 11. Thesis Adviser 70


Considerably, the role of the adviser in the successful completion of any research undertaking cannot be overemphasized. Utmost, the skills and competencies of the adviser be ensured which are necessary in coming up with quality output. a. Nomination of the Research Adviser. Upon enrolment in the Research subject for the undergraduate and Thesis Seminar in the graduate level, the student-researcher reserves the right to nominate an adviser who shall professionally assist him in the conduct of the study till completed. The adviser can be a faculty member of the college or a recognized leader along the field of study from other agencies and practitioners duly identified by the college. But in no case shall the Dean of the Graduate School or the Research Instructor be an adviser or panel member in thesis writing and/or Oral defense. The experts/practitioners and professionals in the various field of study shall be identified by the College which shall compose the pool of experts who could be tapped as adviser or panel member in thesis writing and oral defense, respectively. The final approval in the selection of the adviser shall be done by the Dean of the respective department where the studentresearcher belongs. b. Criteria of a Research Adviser. To belong to the pool of experts duly recognized by the College, the following criteria of a research adviser be observed: 1. Preferably holder of a masteral/doctoral degree and at least with Masteral units for the undergraduate level; 2. Attended the Thesis/Dissertation Adviser’s Seminar; 3. Availability, accessibility and interest; 4. Over and above, he/she must have has the expertise and competence along the field of study c. Professional Fee. A standard policy on the payment for advisers is provided. No adviser shall receive from any student any other form of compensation in cash or in kind other than those allowed. d. Role of the Adviser. Effectively and efficiently, the research adviser should extend his professional competence and expertise to his advisee. Equipped with the necessary skills and abilities, the student should be properly guided in the conduct of the study. Professional relationship should be main71


tained. When an adviser recommends a thesis for oral defense, she takes accountability that the student has fully complied with all the necessary requirements through his/her constant guidance. As a matter of policy, it is expected that the research adviser should be present during the scheduled defense of his/her advisees. However, she should refrain from unsolicited answers for questions asked by the panelist to the candidate except when he/she is allowed by the panel. Article 12. Thesis Committee An Oral Committee is greatly important in the thesis writing and oral defense undertaking. It is through their scholarly opinion, critical and analytical judgment that lead to the refinement of the study. Primordially, the committee provides directions, sets standards and objectively passes judgment on the research undertaking. The oral committee/oral defense committee who will sit in the title proposal oral defense shall be the same committee who will sit in the preliminary and final oral defense.

a. Selection & Composition of the Oral Committee. The Dean shall identify the composition of the oral committee. The thesis committee must have the technical expertise appropriate to the research undertaken by the student. Its composition is: Chairman and two members who have the expertise in the field of study. Criteria on the selection of the oral committee shall be: 1. Primarily, he/she must have the expertise and competence along the field of study; 2. Preferably a holder of a masteral/doctoral degree for the graduate level and at least with masteral units for the undergraduate level; 3. Availability, accessibility and interest. One among the two members shall come from an external agency who has expertise along the field of study. A panel member can only sit in at least three oral examination within a semester. In some cases, where a panelist shall sit in more than three (3) oral examinations, the Dean may request for its approval from College President, through the VP for Academic and External Affairs. A secretary shall also be appointed by the Dean to record all the proceedings. Article 13. Number of Thesis Advisees Any adviser shall only be allowed to accept, at most two (2) advisees at 72


a time. Article 14. Thesis Proposal

a. Once the proposal is ready as certified by the adviser, the candidate may request for a scheduling of his/her defense. The title proposal defense must be scheduled within two weeks after the submission of the manuscript. b. The Dean through the recommendation of the Research professor facilitates the conduct of the title proposal defense in the graduate level. For the undergraduate, all defenses shall be facilitated by the Research professor. However, approval of the prospective advisers, composition of the oral committee and the schedule of the defense must be sought from the Dean. c. An Oral Committee shall be invited along the criteria set. The opinion of the candidate maybe solicited as to the composition of the committee. However, final approval shall be done by the Dean. d. The Dean opens the Title proposal Defense by introducing the candidate and the respective adviser and the composition of the oral committee as well as the criteria to be used in evaluating the proposal. It should be noted that the Dean nor the adviser should refrain from providing unsolicited answers unless recognized by the panel. e. The candidate presents his proposal. The merits of his presentation shall be ascertained through the standard criteria provided. f. Evaluation sheets shall be served to the oral committee. The title proposal rating is given a weight of thirty percent (30%) in the computation of the final rating.

Article 15. Oral Defense Panel An Oral Committee is greatly important in the thesis writing and oral defense undertaking. It is through their scholarly opinion, critical and analytical judgment that lead to the refinement of the study. Primordially, the committee provides directions, sets standards and objectively passes judgment on the research undertaking. The oral committee/oral defense committee who will set in the title proposal oral defense shall be the same committee who will sit in the preliminary and final oral defense. Article 16. Administration of Oral Defense 73


a. Pre-Oral Examination 1. The adviser shall certify that his candidate is prepared for the pre-oral examination of his thesis. Five copies of the manuscript are submitted to the office of the Dean. 2. During the Pre-Oral Examination, the Examiners give suggestions aimed at improving the study. A secretary is assigned to record the deliberation, and copy of the suggestions will be furnished to the candidate and adviser. 3. The candidates shall work closely with his adviser, consultant, and editor in the final revision of his study. A monitoring form shall be attached to the manuscript, duly signed by the adviser, consultant and editor. 4. The revised manuscript is submitted to the Secretary who certifies to the completion of the suggestions. The manuscript is then submitted to each member of the Panel of Examiners for further examinations. 5. After substantially complying with the suggestions, the candidate is scheduled for final oral examination. b. Final Oral Examination 1. The candidate is required to submit five copies of his thesis using the official paper of the Graduate School computerized and hard bound. 2. The Dean schedules the final oral examination of the candidate. 3. The Panel of Examiners shall be composed of a chairman and three members distributed as follows: one statistician, one research method expert, and one content expert. 4. The candidate receives a final rating from the Panel of Examiners based on the following criteria: 5. Presentation of the research project 20% 6. Mastery of the subject matter and related studies 20% 7. Quality of written work (mechanics & contents) 20% 8. Personality (openness to suggestions, honesty, Objectivity, etc.) 10% 5. Articulation and fluency 15% -------Total 100% Article 17. Rating Awards will be given depending upon the rating they received during the oral defenses of their thesis. 74


As a policy, an equivalent percentage for each of the oral defense shall be provided, to wit: Title Defense Preliminary Defense Final Defense

-

30% 50% 20% -----100%

Total The standard criteria for the rating purposes:

Standard Points

Criteria

Presentation of the research study Mastery of the subject matter and related Literature and studies Quality of the written work (mechanics & content) Personality (openness to suggestions, honesty, Objectivity, etc.) Articulation and Fluency Total

20% 20% 30% 10% 20% -----100 %

Article 18. Comprehensive Examinations A student is allowed to take the comprehensive examination after having completed the required foundation, major and cognate subjects. Application for examination must be done at least two months before the schedule of the examination. a. The comprehensive examination is a written examination on the foundation and academic subjects and major fields of concentration. It is designed to test the candidate’s ability to integrate, organize and apply knowledge gained from coursework. Before a degree candidate is allowed to take the examination, he shall have earned credits in all formal academic subjects required in the program of study, except the thesis. b. To qualify for the comprehensive examinations, the student shall have passed all subjects in his approved plan of coursework and obtained a grade of 2.0 or better for all subjects listed under his major field. Under extreme cases students may be allowed to take the comprehensive exam without completing all the academic requirements under his 75


own volition. c. The comprehensive examinations are scheduled at the beginning of every semester or term given regardless of the number of students who applied provided the minimum academic requirements are met and such exams shall be administered by a committee organized by the Dean. d. Students who fail in the comprehensive examinations may retake a special examination on the next scheduled examination. Students are limited to a second retake only – which means a total of three (3) examinations.

Article 19. Comprehensive Examination Committee A Comprehensive Examination Committee is composed of three faculty designated by the Dean of the Graduate program to supervise the comprehensive examination. Article 20. Functions of the Committee on Comprehensive Examination The committee shall solicit questions from the professors who handled the student’s subjects. The committee shall be in charge of the administration of the tests, after which the papers are given to the professor concerned for correction. The results of the examination together with the corrected papers are submitted to the Dean. Article 21. Rating in Comprehensive Examinations The passing grade in comprehensive examination is 85%. The examination grade will be based on the following criteria: major/core subjects – 50%; foundation subjects – 30%; cognates/elective – 20%. Article 22. One-Year Residence Before Graduation A student candidate for graduation must establish a one-year residence in the Graduate School, or its equivalent 24 units (excluding thesis writing) before he is allowed to apply for graduation. Article 23. Regular Period for Completion a. All requirements for the master’s degree program shall be completed in not more than 3 calendar years including leaves of absence. Meritorous cases, however, may be given extensions not exceeding 1-year 76


at a time, but in no case more than 5 calendar years including leaves, provided that the student is required to take 3 additional units for graduate courses for every year or fraction thereof. b. A student who passed the comprehensive examination but has exceed the 5-year limit for the master’s degree program and the 7-year or 8year limit for the doctoral degree program, may be given an extension of 1-year only to complete all requirements after passing the comprehensive examination for the second time. c. Request for additional residence time may be sought under justifiable reasons subject to the recommendations of the faculty or program adviser and the approval of the Dean noted by the College Registrar and Vice President for Academic Affairs. Article 24. Leave of Absences/Absence without Official Leave a. Prolonged leave of absence requires a written petition from the Dean stating reason for which leave is requested and must not exceed one year, except on special cases which may be dealt with on case-to-case basis. b. If the student withdraws after 75% of the total number of hours prescribed the subject has already elapsed, the student shall be given a grade of “5” equivalent to “failed.” c. A student who withdraws from the college without formal leave of absence shall have his registration privileges curtailed or entirely withdrawn. Article 25. Graduation Requirements Student who passed the Master’s defense and has submitted the required copies of the manuscript shall be qualified to apply for graduation at the College Registrar through the Dean of the Graduate Program. Article 26. Submission of Bound Copies No student shall be allowed to graduate and/or join the graduation ceremonies if all the requirements for graduation have not yet been satisfactorily complied with. Since thesis is a partial fulfillment for the Master’s degree, the date of submission of the hard-bound copy of the thesis in the school, shall be the basis for the date of graduation. 77


Article 27. Awards a. ORAL DEFENSE AWARD Based from the grades obtained during the oral defenses, the following awards will be given: 98-100 94-97 90-93 89 & below passed

Meritissimus Benemeritus Meritus Passed

However, the Oral Defense Award will only be given to the candidate(s) who earned the rating of 98-100 as Meritissimus en Oral Revalida. b. ACADEMIC AWARD 1. The candidate must have earned 75% of the curricular course requirements in CSPC. 2. Must not obtain a grade lower than 1.5 in any subject. 3. Must have been a resident in CSPC Graduate School for at least two (2) years prior to graduation but not more than 5 years. 4. Must have taken each semester not less than 9 units of credit of the normal/regular load prescribed in the curriculum. 5. Candidate for graduation with honors have not been charged and found guilty of any violation of existing college rules which is punishable by at least one week suspension. 6. The committee on honors and awards in the Graduate Program shall evaluate the academic records of the Candidate upon the recommendation of the Dean of the Graduate program. Upon evaluation of the committee, the final results shall be recommended to the Academic Council for endorsement to the Board of Trustees who shall approve the granting of honors and awards. 7. The committee on honors and awards shall be composed of the following: Chairman Members

-

Secretary

-

VP for Academic & External Affairs Dean, Graduate Program 2 Senior Faculty Members College Registrar

8. The computation for the determination of the academic award shall be 78


based from the general weighted average of the grades earned. 9. Academic Award. Any candidate who earns a general rating of 1.01.25 shall be awarded ACADEMIC EXCELLENCE as the highest academic honors in the Graduate Program.

Article 28. Conferment of Master’s Degree After careful deliberation of the Academic Council as recommended by the Dean and the faculty of Instruction of the Graduate program of the final list of graduating students, the same shall be submitted to the Board of Trustee for approval. This will be the basis for the Conferment of Degree to be made by the College President on the day of graduation. Article 29. Release of Academic Credentials No student shall be issued a diploma, certification or transcript of record unless cleared of any financial obligation to the College. However, such student may, upon his request and payment of the necessary fees shall be given a certified copy of his credentials without specifying his completion of the requirements towards any title or degree. Article 30. Honorable Dismissal. A student in good standing who desires to leave the College shall present a request for Honorable dismissal which shall be acted upon by his/her respective Dean and the Registrar. Clearance shall be secured from the College by the student before a statement of honorable dismissal can be issued.

Article 31. Adoption of the Specific Rules and Regulation for the Graduate and Undergraduate Thesis Writing and Oral Defense. The specific rules and regulations for the Graduate and Undergraduate Thesis Writing and Oral Defense shall be adopted. CHAPTER 11. GENERAL POLICY ON INTELLECTUAL PROPERTY RIGHTS Article 1. Policy Objectives 79


To provide and protect various forms of intellectual property, and in keeping with the mandate of Republic Act (RA) No. 8293, otherwise known as the Intellectual Property Code of the Philippines, there is an urgent need to adopt appropriate mechanism for the acquisition, transfer and enforcement of intellectual property rights of the College-generated/supported research outputs, contract researches and developmental projects. Operationally, the CSPC IPR Policy: 1. Translates the Intellectual Property Code in a manner that ensures and maintains the academic freedoms of both faculty and the College; 2. Provides an effective and efficient mechanism that will resolve conflicts between research partners; 3. Effectively documents and registers intellectual property rights; 4. Defines procedures for technology transfers, assignments, licensing and the like; and 5. Clarifies the relationship of these rules to other related University policies such as those governing conflict of interests. The Governing Principles and Policies on Intellectual Property Rights of the Camarines Sur Polytechnic Colleges (CSPC IPR Policy) is formulated to be implemented, enforced and continually reviewed and refined in order to: 1. Promote and support the College’s research function which complements its mandate of instruction and enrichment and expansion of knowledge as an academic institution.; 2. Provide an institutional mechanism for recognition of research output and protection of IPR resources to propel and sustain further research; 3. Establish a protocol for resolving competing interests among various constituencies and other concerned entities; 4. Promote the progress of Science and Technology; and 5. Ensure that discoveries, inventions created and generated by staff and students are utilized in ways most likely to benefit the public. Article 2. Policy Statements a. Intellectual property resulting from researches undertaken through the College and supported with government funds belong, as a matter of right, to the College. b. Faculty/staff members who achieve or produce intellectual properties are entitled to financial or other awards, bonuses and/or prizes from the colleges. 80


c. Intellectual property belonging to the College may be used by the public and private sectors subject to these guidelines. d. The College shall treat results of any research and development activities as confidential for a specific timeframe as provided for in the individual contract covering the research activities. e. The College strongly supports, encourages and promotes the following: 1. Application and utilization of results of scientific and technological research and development activities that contribute to countryside development; 2. Partnership with private sector aimed at accelerating self-reliance in selected areas; 3. Recognition and implementation of intellectual property rights for science and technology innovations f. The College shall protect and secure the exclusive rights of scientists, engineers, inventors and researchers to their intellectual property and creation. g. The College as a state tertiary institution shall ensure that national interest takes precedence over personal consideration. h. The College shall encourage the widest participation of stakeholders in the generation and utilization of technology by promoting a healthy and conducive environment for intellectual property and technology management endeavors.

Article 3. Establishment and Composition of Intellectual Property Right, Evaluation, Protection and Technology Transfer Management Committee (IPEPTTMC) a. Composition. The Intellectual Property Evaluation, Protection and Technology Transfer Management Committee shall be composed of the following: 1. Vice President for Academic Affairs, as chairman 2. Director for Research and Development, as vice-chairman; and the following members: 3. Senior Faculty (with technical expertise related to intellectual property under consideration) 4. Representative from the Administrative and Finance Division 5. Director for Income Generating Projects 6. Representatives (2) from the Department of Science and Technology (with expertise related to the intellectual property under evaluation) b. Duties and Functions of the Committee. 1. Evaluate the invention as disclosed in the disclosure form (Annex 1) 81


2.

3. 4.

5. 6.

7. 8.

and accordingly make recommendations as the desirability seeking IPR protection; Check the authenticity of inventorship in the patent application papers of the faculty and/or concerned staff prior to the filing of patent application. Recommend appropriate technology transfer arrangements to the Board of Trustees, through the Administrative Council, such as, but not limited to: sale; assignment; licensing; and know-how agreement; Coordinate with concerned agencies with regard to the identification of clients/possible adopters, promotion and other matters pertaining to technology transfer and commercialization; Provide assistance in the negotiation and preparation of technology transfer documents; Advocate for the institutionalization and sustainability of intellectual property rights and technology transfer management through human resource and institutional capability building, provision of adequate financial resources, and concerted awareness campaigns; Ensure that the vision/mission of the college take precedence over patent consideration or financial/personal interest; and Maintain a database on intellectual property applications, patents/ copyrights obtained and technology transfer transactions completed by the college.

Article 4. Award of Excellence for Student Inventions (Gawad Likha CSPCean) a. Objectives: 1. To identify and give recognition to the best and most creative, innovative device or invention of students and employees that can ably represent the college in regional, national or international competitions; 2. To provide an effective medium that can encourage students and employees to undertake technological and scientific activities that will develop their creativity, analytical mind and integrity; 3. To raise the level of science and technology consciousness among students and employees through the development of creative, innovative design or invention; and 4. To create an atmosphere of competitiveness and excellence in undertaking scientific and technological activities. b. Criteria for Award The criteria for Gawad Likha CSPCeans are as follows: 82


1. Originality/Novelty Innovativeness/inventiveness Freshness of ideas Complexity of design 2. Socio-economic Impact Utility Potential economic values Effectivity of addressing economic need 3. Environmental Friendliness Preservation/Protection of environment 4. Sustainability/Durability Capability to endure Total

50%

30% 10% 10% ===== 100%

Article 5. Adoption of Policy Guidelines Governing Intellectual Property Rights

Specific guidelines shall be adopted to implement the Intellectual Property Rights of the College. Article 6. Adoption of Policy Guidelines Governing the Annual Search for Gawad Likha CSPCean

Specific guidelines shall be adopted to implement the Annual Search for Gawad Likha CSPCeans. CHAPTER 12. GRADUATION Article 1. Graduation Requirements a. A graduating student shall accomplish Application for Graduation before the second semester enrolment of the last curriculum year of his program. b. In consultation with the Department Deans and Instructors, the College Registrar shall examine the academic record of each candidate to ascertain that no deficiency in all requirements on the approved curriculum is found to exist to qualify him to be a candidate for graduation. c. After the deliberation made by the Department Deans and Instructor, and the College Registrar on the qualification of the candidate, the same shall be forwarded to the academic Council for final recommen83


dation to the Board of Trustees’ approval. d. The College Registrar shall post in the bulletin board the approved List of Candidates for Graduation prior to the Commencement Exercise. e. After the completion of all requirements for graduation, the College Registrar shall prepare a new List of Candidates for submission to the Academic Council which endorses the same to the Board of Trustees. f. No student shall be issued a diploma, certification or transcript unless he is cleared of any financial obligation to the College. However, such student may, upon his request and payment of the necessary fees shall be given certified copy of his credentials without specifying his completion of the requirements towards any title or degree. Article 2. Academic Honors Granted The following rules should be followed. a. Graduation with honors shall be awarded to students with the following general averages. Four or Five Year Degree Programs: Summa Cum Laude 1.20 to 1.00 Magna Cum Laude 1.21 to 1.45 Cum Laude 1.46 to 1.75 Programs Requiring Less than Four Years: With Highest Honors 1.20 to 1.00 With High Honors 1.21 to 1.45 With Honors 1.46 to 1.75

b. c. d. e. f.

Non-degree Program: With Honors 1.75 to 1.00 The general weighted average shall be computed only up to the second decimal place. Only final grades shall be considered in the computation of the general average. Students who obtained a failing grade in any subject whether prescribed or not in the curriculum shall not be eligible for graduation for with honors. In the computation of the final average of students who are candidates for graduation with honors, only resident credits shall be included. A candidate for graduation with honors who was a transfer student should not have any grade lower than 3.0 or a failing grade of 5.0 or an unremoved “Incomplete” or “Inc.” in any academic subject whether prescribed or not in his/her curriculum, taken in the University/ 84


College or in any other educational institution, prior to his/her coming to the University/College. g. Students who are candidates for graduation for honors must have taken during each semester not less than 15 units of credit or the normal/ regular load prescribed in the curriculum. h. A candidate for graduation who meet the prescribed grade average but fails to satisfy the requirements specified in nos. 4-8 above shall be awarded “Certificate of Graduation with Academic Distinction”. i. Students who are candidates for graduation with honors must not have been charged and found guilty for any violation of existing Colleges’ rules. j. The candidate must not have a grade lower than 2.0 (87) in any academic, non technical subjects (minor) including PE & SA subjects and a grade lower than 2.2 (85) in any academic-technical subjects (major) in all curricular years. k. l. The candidate must obtain at least a grade of 2.5 in NSTP to qualify for an award. PE, SA and NSTP grades shall not be included in the computation of awards, however, the grade requirement should be met. Article 3. Academic Costume Candidates for graduation as well as all members of the academic staff and the college officials shall be required to wear the appropriate academic gown during the commencement exercises. Article 4. Conferment of Degree After careful deliberations of the Academic Council as recommended by the respective Dean and Faculty of Instruction of the final list of graduating students, the same shall be submitted to the Board of Trustees for approval. This will be the basis for the Conferment of Degree to be made by the College President on the day of graduation. Article 5. Release of Academic Credentials No student shall be issued a diploma, certification or transcript of record unless he is cleared of any financial obligation to the College. However, such student may, upon his request and payment of the necessary fees shall be given a certified copy of his credentials without specifying his completion of the requirements towards any title or degree. 85


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CHAPTER 1 -RIGHTS OF STUDENTS

Article 1. Quality Education Every student shall have the right to competent instruction and quality education relevant to his personal and cultural development and that of the nation. Students shall have the right to make written evaluation of the performance of their teachers toward the end of the school terms including the right to be informed of the result thereof. Article 2. Freedom of Choice. A student shall have the right to freely choose his field of study subject to existing curricular offerings and to continue his course up to graduation except in case of academic delinquency or violation of disciplinary regulations which do not infringe upon the exercise of student rights. Article 3. Freedom of Expression Subject to existing laws, students shall have the right to freely express their views and opinion. They shall have the right to peaceably assemble and petition the government and school authority for the redress of their grievances. Students shall have the right to print, circulate and/or mount leaflets, newsletters, posters, wall news, petitions, and such other materials. The College shall provide the facilities for the mounting of the aforesaid materials. A freedom park shall also be designated by the College where students, can freely discuss issues directly and indirectly affecting them. Article 4. Rights Against Unreasonable Searches and Seizures (Selfpreservation) Every student shall be free from any form of unreasonable searches and seizures, except for the following instances, no search or seizure of a student shall be deemed valid: a. Searches made at the point of ingress and egress by authorized personnel of the school; b. Searches and seizures of illegal article/s falling in the plain view of 88


duly authorized person; c. Searches and seizures of articles that are illegally discovered inadvertently by duly authorized personnel; d. Searches made when a student is about to commit, is committing, or has just committed a crime in s serious infraction of the school rules and regulation; e. Searches made with a valid search warrant. Articles seized in violation of the herein provided rights shall not be used as evidence against the student in any disciplinary action that maybe brought against him. Article 5. Involuntary Servitude Except those approved by their own student organization, all involuntary servitude shall be prohibited. Due process. a. A student subject to disciplinary proceedings shall have the right to be heard and to present evidence in his behalf before an impartial body. There shall be a Student Disciplinary Board to be composed of one (1) representative from the College Administration, two (2) faculty members and two (2) students from the Central Student Council to conduct investigation and to decide on cases of violation of disciplinary standard. The Dean of Student Affairs shall serve as a secretary and shall be non-voting to preserve impartiality. b. The black listing, expulsion, and such other disciplinary sanctions that maybe taken against the student shall not be valid unless the following rights had been observed and accorded to the students: 1. The right to be informed in writing of the nature and cause of the accusation against him. 2. The right to confront the witness against him and to full access to the evidence of the case. 3. The right to defend himself and to be defended by a representative or counsel of his choice adequate time being given him for the preparation of his defense. 4. The right to a hearing before a Student Disciplinary Board. 5. The right against self-incrimination; and 6. The right to appeal adverse decisions of the Student Disciplinary Board to the Board of Trustees of the College and ultimately to the Commission on Higher Education (CHED), President of the 89


Philippines and the Supreme Court. c. The decision in any disciplinary proceeding must be rendered on the bases of relevant and substantial evidence presented at the hearing, or at least contained in the records and disclosed to the students affected. The deciding body must act on its own independent consideration of the facts of the case. The body should in all controversial questions, render its decisions in such a manner that the issues involved, and the reason for any decision are made clear to the student. d. Disciplinary sanctions shall be corrective rather than punitive or penal in nature. The gravity of the disciplinary sanctions must be proportionate to the seriousness of the violation committed. The Office of the Guidance Counselor of the College shall publish on a periodic bases acts that are deemed violative of the school rules and regulations and the corresponding disciplinary sanctions. Provided, that such rules and regulations do not violate the right guaranteed herein and under the Constitution. Article 6. Access to School Records and Issuance of Official Certificates. Every student shall have access to his own school records, the confidentiality of which the school shall maintain. He shall have the right to be issued official certificates, diplomas, transcripts of records, grades, transfer of credentials and other similar documents within thirty (30) days from the filing of request and accomplishment of all pertinent requirements and payment of required fees. Article 7. Right to Organization The right of students to form, assist or join any campus organizations, alliances or federations for their physical, intellectual, moral, cultural, civic, spiritual or political interests shall not be abridged. Article 8. Work Opportunities Students who are found to be competent and have earned the skill useful to the operation of the college shall be accorded with the opportunity to render part-time service in accordance with the rules on student labor. Article 9. Academic Freedom 90


Academic Freedom of students shall consist of the following rights: a. To conduct researches in connection with academic work, and to freely discuss and publish their findings and recommendations; b. To conduct inquiry within the campus in curricular and extracurricular activities; c. To choose field of study and to pursue the quest for truth; to express their opinion on any subject of public or general concern which directly or indirectly affect the students or the educational system. d. To invite off-campus speakers or resource persons for student sponsored assemblies, for a symposia and for other activities of similar nature; e. To express contrary interpretations or dissenting opinions inside and outside the classrooms; f. To participate in the drafting of a new curriculum and the review of the old; g. To participate in the drafting and/or revising of the student handbook which shall include the school rules and regulations, a copy of which shall be furnished to the students upon admission to the college; h. To be free from any form of indoctrination leading to impose ideological homogeneity. CHAPTER 2 – DUTIES OF STUDENT

Article 1. Loyalty and Nationalism. It shall be the duty of every student to show respect and loyalty to our national flag as a symbol of our country, and show respect and understand the content of the Philippine Constitution.

Article 2. Academic Excellence Every student shall strive for academic excellence and abide by the school regulations pertaining to their responsibilities. Article 3. Development of One’s Potential Every student shall strive for academic excellence and abide by the school regulations pertaining to their responsibilities. Article 4. Protection of the Good Name of the College. 91


It shall be the duty of every student to protect the Academic and technical Integrity of the College and to act at all times in all places in a manner pleasant to all members of the community. He should uphold, preserve and maintain the good name of his alma mater.

Article 5. Active Participation in School Activities Every student shall participate actively in school activities and civic affairs for the development of the community and the nation. Article 6. Respect for the College Officials and Fellow Students It shall be the duty of every student to respect and promote the rights of the school and of the administration, faculty and fellow students. Article 7. Foster Cooperation Every student shall exert his utmost efforts towards the realization of the harmonious relationship with the rest of the academic community. Article 8. Proper Decorum Every student shall observe proper and good behavior whether inside or outside the classroom or school campus and to report violations of this code committed by other students. Article 9. Financial Obligation Every student must settle promptly his financial and property obligations with the school. Article 10. Exhaustion of Administrative Remedies In cases of complaint, appeal or grievances against the school or any member of the faculty or administrative staff or against fellow student that are not penal in nature, the student shall first exhaust all administrative remedies before bringing any matter to other forum outside the school. Article 11. Maintenance of Cleanliness of the Surroundings To maintain cleanliness inside the campus, every student shall observe the following prohibited acts: 92


a. Throwing, scattering waste papers or improper disposal of waste; b. spitting on the floor; and c. Writing on walls along the corridor, inside the classrooms and comfort rooms or any similar places.

Article 12. Courtesy to College Officials In dealing with all members of the college community, every student is expected to observe the usual norms of politeness, etiquette and courtesy. Faculty members, administrators, and staff members, in their obligations to exercise the good judgment of good parents, in loco parentis, may call the attention of a student who displays unbecoming behavior in the campus or during officially sanctioned activities outside the campus. Article 13. Courtesy to the Philippine Flag The Philippine flag is not only the symbol of our Republic and our national solidarity but also the symbol of our fight for political emancipation as embodied in the characters and ideals of our people. Every student and personnel, therefore, must honor and consecrate the flag. Under the law, citizens are required to observe flag ceremony, which shall be simple and dignified and shall include the playing or singing of the Philippine National Anthem. Article 14. No Smoking Policy The College recognizes the hazards of smoking to health thus adopt a free-smoking area inside the campus. CHAPTER 3 – STUDENT DRESS CODE

Article. 1. Use of Official Uniforms Every student shall at all times wear properly the prescribed uniform, except during Saturdays and wash days, stormy weather or when he is granted exemption by the Student Affairs Moderator. Article. 2. Wash Day Wednesday shall be declared as the wash day for school uniform. During wash day, the students are expected to wear decent and proper civilian clothes. 93


Article. 3. Use of Identification Card Every student shall pin his ID on the left front part of the shirt for men and on the cravat for women at all times while inside the campus. Any student violating this article shall not be allowed to enter the campus. CHAPTER 4 – CLASSROOM DECORUM Article. 1. Monopoly of Class Discussion. A classroom should be looked at as a forum for healthy interaction between the students and instructors and students among students to enhance knowledge and develop skills. It is therefore expected from instructors to desist from giving attention and importance to only a few students rather than the total whole. Article 2. Enter and Exit of Subject Instructors

Every student shall follow the usual classroom policies and procedures as well as those pre-set by the instructor. It is expected that chairs are arranged in an orderly manner and the room is clean, and that after classes, the writings on the board be erased for use of the incoming instructor. In the absence of instructor inside the classroom, proper decorum of students shall be maintained. Article. 3. Class Recitation Every student is expected to attend to his class on time and shall be active participant in class activities. If he is called to recite, he should stand and respond in a courteous manner, and when he wishes to recite or address the instructor for some questions or clarifications, he likewise should stand. Article 4. During Class Examinations As bases or measures for the evaluation of the academic performance of the students, the following requirements shall be met governing examinations: a. A student is allowed to take an examination (preliminary, midterm, or final examination) subject to the payment of required fees or upon presentation of a duly approved promissory note. In the latter case, the test booklets shall not be checked until payment is made. b. Talking during the examination, possession of notes or textbooks of 94


c.

d. e. f. g. h.

any kind (unless authorized), giving or receiving information, or any other attempts a communication shall render the offender liable for disciplinary action. An instructor shall give a special or late examination to any student who fails to take an examination at the regular time upon a written request to be approved by the Dean of the particular department to which he belongs. A fee shall be paid at the cashier for each special examination requested by the students. At the beginning of the course, instructors will inform their students on their policy for final examination in each course that they teach and will also stipulate the criteria for exemption; Students caught cheating in an examination shall be subject to appropriate disciplinary sanction. Students are entitled to see their final examination papers and the basis for their final grades during the course card distribution day; Students are entitled to see their graded quizzes and examination before final examination.

CHAPTER 5. STUDENT CONDUCT OUTSIDE SCHOOL PREMISES Article. 1. As College Representative No student can participate in any outside activity, contest, play a band, choir, conference, association, society, or group as a representative of the College or any of the recognized student organization without the written authorization of the College President upon endorsement by the Student Affairs Moderator. Participating in activities as individual and not as a representative of the College is, of course, not contemplated in this reservation.

Article 2. As Citizens of the Community As Filipino citizens, students are expected foster a sense of nationhood living Filipino ideals, and committing themselves to the improvement of the quality of human life among all socio-economic groups, sharing physical and human resources with the community, country and God. Article 3. Official Use of School Uniform in Public Places Students in public places should project themselves in their dealing with other persons with the positive norms of social conduct. Students are encouraged to interact with the members of the community; however, acts or 95


gestures which tend to offend the other members of the community are not tolerated. Article. 4. Acts Which Put the College in Public Embarrassment

Acts that ring the name of the College into disrepute such as a public and malicious imputation of a crime or of a vice or defect, real or imaginary, or any act, omission condition, status or circumstance, tending to cause dishonor, discredit or contempt to the name of the college are strictly prohibited. Article. 5. Involvement in Street Demonstrations or Rallies The College is not responsible for the action of students who, on their own, without regard for the existing law, and despite awareness of possible grave punitive sanctions, shall engage in such activities, actively or passively. Hence, the College is not responsible for students who shall participate in demonstrations or rallies which publicly show feeling or opinion such as mass meeting or parade accompanied by force or violence and/or coercion. CHAPTER 6. OTHER PROHIBITED ACTS Article 1. Bringing in Deadly Weapon Carrying or possession of firearms, deadly weapons such as lead pipes, picks or blades more than 21/2 inches long not used for instruction purposes, and explosives including firecrackers and pyrotechnics within the premises is strictly prohibited. Article 2. Use or Unauthorized Possession of Intoxicating Drinks

Unauthorized possession and/or drinking of alcoholic beverages within the college buildings or immediate premises of entering or being in the college premises in the state of intoxication is strictly prohibited. Article 3. Use or Possession of Prohibited Drugs Unauthorized or illegal possession or use or sale of prohibited drugs or chemical such as marijuana, heroin, cocaine, shabu, “rugby” or opiates and hallucinogenic drugs or substances of any regulated drug without the proper prescription shall constitute grave offense. Article 4. Gambling Within School Premises 96


Gambling in any form including betting in sports contest is strictly prohibited. Article 5. Rumor Mongering and Engaging in Black Propaganda Against the College or Its Officials. Any act that brings the name of the College into disrepute such as public or malicious imputation of a crime or a vice or defect, real or imaginary, or any act, omission, condition, status or circumstances, tending to cause dishonor, discredit or contempt to the name of the College is prohibited. Article 6. Illegal Assembly Formation and/or grouping of students inside the campus or at the gate which may tend to embarrass, bring inconvenience, or instill fear or hesitation among student, is prohibited. When the grouping is accompanied by hurling acrimonious terminologies, insult, threat or intimidation, which interferes in the exercise of the rights of others, the same is considered a most serious violation. Article 7. Discourtesy in the Course of the Program During a social cultural program, a student should not enter or leave the hall while a speech or a performance is going on. He/she should give the usual courtesy of standing when the guest of honor arrives and allows him/her to leave after the program. Article 8. Eating inside the Classroom

Eating inside the library or classrooms while in session is prohibited. Article 9. Sexual Harassment Sexual Harassment, defined as unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature is strictly prohibited and considered a grave offense. Likewise, the college is committed to the preservation of sexual harassment of student when: 1. Submission to such conduct is made explicitly or implicitly a term or condition of a student’s educational advancement. 2. Submission to or rejection of such conduct by a student is used as the basis for academic considerations affecting the students. 97


3. Such conduct has the purpose or effort of substantially interfering with the student’s academic performance or creating an intimidating, hostile or offensive educational environment. Article 10. Over-Passing or By-Passing Office or Class Routine

The policy of “first come, first serve” is recognized and pre-requisite should be observed. Article 11. Premature Disclosure of Information Unauthorized or premature disclosure of confidential or classified information known to a student by reason of his connection or representation or membership to any committee or policy making bodies not yet made available to public is prohibited. Article 12. Vandalism Destroying or damaging any property belonging to the college and other persons, or causing another to commit such act of vandalism is prohibited. Article 13. Littering Throwing, scattering waste papers, trashes, spitting, other than trash cans and boxes and improper disposal of waste is prohibited. Article 14. Membership to Prohibited or Illegal Organization Membership to any organization expressly prohibited by law and the rules and regulations of the college is a violation of this Code. Article 15. Misrepresentation Unauthorized representation of another student as in taking examination on behalf of another as displaying someone else identification card is hereby prohibited, in which case both are liable under this code. Article 16. Inciting or Instigating Student to Fight School Administrators. Conspiring with, or inciting or instigating students to fight school administration or duly constituted college official without just cause is a violation of this code. 98


Article 17. Divulging Official Records Maliciously Obtained Unauthorized claiming, receiving, opening, disclosing or disseminating of telegrams mail letters and other communications and as divulging official records that are maliciously obtained is prohibited. Article 18. Prohibition, Interruption and Dissolution of Peaceful Meeting Acts that interrupt, dissolve, prohibit, prevent students or instructors from entering the classroom or any proceeding as attending peaceful meeting or force them to leave the campus are prohibited. Article 19. Proselytization Proselytizing, defines as attempting to convert to ones faith by attacking or denigrating the practices and beliefs or by offering special inducements to disrupt one’s faith, is prohibited. Article 20. Assaulting Other Students or Employees of the College Challenging, insulting, assaulting by action, or inflicting or threatening to inflict physical harm/committing any offenses against any persons’’ honor, integrity, or reputation inside the campus is violation of this Code.

Article 21. Resistance and Disobedience to Persons/Committee in Authority Resistance and disobedience to person in authority or to an order or memorandum issued by a duly constituted committee or students shall be charged and investigated ex-parte. Article 22. Unlawful Use of Means of Publication or Slanderous Utterances Use of any form of publication not bearing the name of the author and the editorial board or utterances classified as libelous is prohibited. Article 23. Alarms and Scandals All acts and alarms that disturb the peace and order of the college is prohibited. Article 24. Falsification and Counterfeiting of College Documents 99


Falsification and counterfeiting of college documents and communication counterfeiting the college seal and stamps, forging any of those mentioned are classified as grave offense.

Article 25. Publication and Indecent Exhibition Act of lewdness, act of lasciviousness or the display or distribution of pornographic materials within the campus is prohibited. Article 26. Malversation of Student Fund Malversation of students’ fund, swindling, unlawful taking of property of another student or defrauding another student is a serious offense under this code.

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Chapter 1 – Student Welfare Programs and Services (CHED Memo 21 s.2006) Article 1. Information and Orientation Services The institution shall have Information materials on institutional mission, vision, and goals, academic rules and regulations, student conduct and discipline, student programs, services and facilities and such other information necessary for student development should be made available to all students. There shall be a regular comprehensive orientation program held for new and continuing students responsive to students needs. There shall be an organized, updated and readily available educational, career and personal/social materials. Information materials include legislations affecting students such as (a) students rights and responsibilities, (b) guidelines on drug abuse prevention and control, c) sexual harassment and d) HIV AIDS, e) self-care and healthy lifestyles. Article 2. Library Services. The college shall adopt an Open Library System to the students which provides for the library needs of every department, with visual devices and aides as well as audio facilities. Article 3. Library Rules and Regulations The following rules and regulations shall be followed: 1. Library services start from 8:00 AM to 5:00 PM daily (Monday to Friday), on Saturdays from 8:00 to 12:00 NN (Naga Campus) 8:00 to 5:00 PM (Nabua Campus) 2. Library card shall be issued to students at the beginning of the school year upon presentation of enrollment form for the first year students and transferees and it be validated every semester. 3. Library card should be presented when borrowing a book or any library material. 4. General reference books and periodicals must be read inside the reading room only, however photocopying is also permitted for a short period of time. 5. Home reading books may be borrowed for a period of three (3) days and can be reborrowed for another three (3) days. 102


6. Books for overnight use can be borrowed from 4:00 pm and shall be returned the following day not later than 9:00 am. 7. For books borrowed overnight which are not returned on time, borrowers shall be charged with a fine of one peso (1) per hour. 8. Whenever necessary, any borrowed book may be recalled at any time and must be returned at once upon receipt of notice from the librarian. Failure to return books borrowed not for overnight use shall tantamount to suspension from using the library resources for three (3) days, without prejudice to payment of fines. 9. A borrower shall be responsible for any book lost or damaged and shall be required to replace it in kind or pay its book value/price at the cashier’s office. 10. Stealing, fully destroying or damaging any library property is strictly prohibited and shall be considered as a major offense. 11. Lending or borrowing library card is prohibited. Loss of library card should be reported immediately to the librarian; otherwise the owner shall be liable for any misuse of the library card. 12. Silence should be maintained at all times in the library. Article 4. Guidance and Counseling Services 4.1 Appraisal. The Guidance Office shall maintain students’ cumulative records which contain relevant information about student e.g. family background, test data, etc., records shall be appropriate, usable and regularly updated. There shall be provision for a well-planned assessment program for students with appropriate standardized psychological tests which are administered, scored and interpreted by qualified personnel. The test results are interpreted to students, teachers, and concerned individuals e.g. parents. 4.2 Counseling. Gender sensitive individual and gr oup counseling shall be provided by a licensed counselor. The acceptable ratio of counselor to student is at least 1:1,000. A counseling room shall be provided to ensure the privacy and confidentiality of counseling sessions. The records and/or counseling notes are maintained and kept confidential. Article 5. Health Services The College shall provide primary health care services administered by licensed medical, dental and allied professionals and made available to all 103


students. There shall be adequate facilities for health care and updated health records that are kept and maintained as required by the Department of Health. Every Student is entitled to health care and other related services such

as: 5.1. Dental Services. 1. Assess the dental status of employees and students. 2. Provide medical treatment to clients with simple dental problems. 3. Refer cases that are complicated to government/private dental clinic. 4. Perform health teaching/counseling on dental hygiene. 5. Make a follow-up treatment to referred cases. Medical Services 1. Assess the health status of employees and students. 2. Provide medical services to simple ailment 3. Provide medical care in cases of emergency. 4. Refer complicated cases to private/government clinics/hospitals as the need arises. 5. Perform simple diagnostic test like sputum examination and urinalysis as case findings 6. Conduct group/individual health teaching to employees and students. 7. Perform pre-natal check-up and family planning counseling. 8. Coordinate with the school canteen manager in maintenance of sanitation proper food storage, handling, serving and food selection. 9. Coordinate with the ground supervisor of maintenance of environmental sanitation, safety and cleanliness of school building. 10. Make a follow-up to referred cases with health problems.

Article 6. Student Publication The College shall support the establishment of student publication as provided in the Campus Journalism Act of 1991. Article 7. Food Services The College shall set the criteria for safety and sanitary conditions of food outlets within the compound of the institution. They shall coordinate with local government for the safety of food service outside the school premises. The College shall periodically inspect food outlets for sanitation and 104


hygiene. The Certificate to operate should be displayed in a prominent area of the food outlet. Article 8. Career and Placement Services The College shall institute valid appraisal data of students for curricular and co-curricular placement. They shall have continuous follow-up and monitoring of student placement conducted on regular basis. The College shall maintain active networking with school, community, and other relevant agencies for career and job placement of students. Informative materials on career and job opportunities shall be provided and skills development programs shall be made available. Article 9. Multi-Faith Services The College shall ensure that the right to freedom of religion is re-

spected. Article 10. Safety and Security Services. There is a safe and secure environment, buildings and facilities which shall comply with government standards. Licensed and competent security personnel shall ensure the safety and security of students and their belongings. Article 11. Student Discipline The school shall have gender sensitive rules and regulations formulated in consultation with students and faculty and published in a student manual disseminated to students, faculty and parents. The rules and regulations define appropriate student conduct and prescribe sanctions for misconduct. Article 12. Student Housing The school must provide assistance and/or list of acceptable student dormitories and housing facilities that are safe, clean, affordable and conducive to learning. Article13. Students with Special Needs The college shall ensure that academic accommodations is made available to persons with disabilities and learners with special needs. 105


There shall be provisions/programs for life skills training e.g. conflict management and counseling or testing referrals shall be done whenever necessary. Article 14. International Students Services. An integrated service program that caters to the socio-cultural, academic and non-academic needs should be available to all international students. The school should provide a liaison officer to assist international students with the government agencies like CHED, Department of Foreign Affairs and Bureau of Immigration. Article 15. Research, Monitoring and Evaluation of Student Affairs and Services. The school shall encourage to conduct research on Student Assistance Services Programs. Evaluation results and research outputs shall be disseminated and utilized. CHAPTER 2 –SCHOLARSHIPS AND FINANCIAL ASSISTANCE PROGRAMS Article 1. Forms of Scholarship Scholarships are granted to deserving students of the College in various categories, namely: Academic Scholarship, Resident Scholars, Publications Scholars, Band and Majorette Scholars, Cultural and Arts Scholars, Sports and Athletic Scholars and SK/Barangay Officials Dependent Scholars and Student Councils Scholars. The recipient of the Scholarship grants are based on the academic performance or exemplary personal qualities in the category applied for. Article 2. Academic Scholars a. College Entrance Examination Scholarship. A student who obtains a rating of 95 and above in his College Entrance Examination is entitled to a 100% tuition fee discount for one semester. Continuance of the privilege shall depend on the academic performance subject to the provisions on resident scholarship. b. Valedictorians and Salutatorians. All bonafide honor gr adu106


ates of public and private schools either as valedictorians or salutatorians are qualified for academic scholarship. For subsequent school terms, their scholarships are governed by the provisions on resident scholarship. c. Resident Scholarship. All candidates to this scholar ship shall abide by the following condition. 1. Free tuition for one semester for students with an average of 1.0-1.2 with no grade of less than 2.0 in any subject in the preceding semester, except PE and NSTP/ROTC, provided they are enrolled with a regular subject load. 2. 75% discount on tuition fee for one semester with an average of 1.21-1.30; with no grade less than 2.5 in any subject in the preceding semester except PE and NSTP/ROTC. They must be enrolled with the regular subject load. 3. 50% discount on tuition fees for one semester with an average of 1.31-1.40 with no grade lower than 2.75 in any subject in the preceding semester except PE and NSTP/ROTC. They must be enrolled with a regular subject load. Article 3. Non-Academic Scholars a. Publication Scholars All publication staffers receive scholarship privileges as a reward for the services rendered. Tuition fee discounts are given based on the nature and degree of responsibilities and commitment to their position. b. Band/Majorette Scholars Band/Majorette members enjoy scholarship privileges depending upon the nature and degree of responsibilities and particularly on the performance. This shall be determined by the Band Director/ majorette Moderator through the approval of the Scholarship Committee. c. Cultural and Arts Scholars Deserving members shall be granted scholarship privileges. A set of criteria shall determine the status of its scholars through the recommendations of the Director and the approval of the Scholarship Committee and the Advisers. d. SK/Barangay Officials Dependent Scholars All government mandated scholarships like the SK Barangay Beneficiaries are freely implemented by the College. The College also honors other kinds of scholarships offered by the government 107


to qualified students. The student is advised to refer to the Scholarship Committee for proper coordination. e. Sports/Athletic Scholars Qualified candidates for this scholarship shall avail of scholarship privileges depending upon the qualifications and performance of the athlete. A specific guidelines governing this scholarship shall be the basis of implementation. f. SC Scholars Elected Student Councils Officers shall be entitled to tuition fee discounts as provided in their Constitution and By-Laws. A specific guidelines governing this scholarship shall be the basis of implementation. Article 4. Qualifications Required by Scholarship Grants A student to be eligible for any scholarship grant must meet the following qualifications: For Non-Academic Scholarships Qualifications: a. Must have passed the entrance examinations and other admission requirements of the College; b. Must not be a recipient of other scholarships offered by the College; c. Must be of good moral character or must not have been a subject of any disciplinary action involving violation of school policy; d. Must have at least satisfactory academic performance in high school; e. Must be physically and emotionally fit to undergo rigid training/ practice; f. Must have passed screening/audition/try-out conducted by the Coordinator. Article 5. Terms and Conditions of Scholarship Every scholar is duty bound to keep up with the rules and regulations governing student conduct, academic performance and satisfactory service in line with the nature of scholarship. For Non-Academic Scholarships The following terms and conditions shall be observed by the grantee: a. Carry the full semestral academic load units as prescribed in the ap108


proved curriculum for the course; b. Maintain at least a satisfactory academic performance in all subjects and have no failing grades; c. Not enjoy any other scholarship provided by the College or financial assistance granted by other institutions; d. Shall maintain a very satisfactory performance rating based on the approved performance evaluation instrument for the scholarship. e. The grantees for the sports and athletic scholarship shall serve as facilitators during College Intramurals or College Sportsfest. f. The grantees for majorette scholarship shall serve as usherettes during special occasions of the College. Article 6. Privileges and Benefits The Cultural and Arts, Sports and Athletics, Band and Majorettes Scholars shall enjoy the following benefits: a. Fifty percent (50%) to 100% free tuition as recommended by the Coordinator/Trainer. b. Provision for Free Costumes. Article 7. Renewal of Scholarship A semestral or year evaluation shall be conducted to assess the status of the scholarship. Said renewal will depend upon his total performance as mentioned in Article 5. Article 8. Deferment of Scholarships The following provisions apply when the grantee intends to defer his/ her scholarship: a. Deferment of scholarship may be permitted by reason of: 1. Poor health or illness supported by a medical certificate issued by a government physician; 2. Psychological/emotional problems with certification from the Guidance Counselor, Student Affairs Moderator or the Dean; 3. Demise of parent 4. Other causes considered meritorious by the College President to be treated on a case to case basis. b. Deferment should not exceed one (1) school year. c. After deferment of one semester, the grantee should likewise apply to the SSFAU for reinstatement supported by a medical certificate from a gov109


ernment physician that he or she is physically and mentally fit to resume studies. d. If the grantee request deferment of scholarship at the middle of the semester, or end of the term, he shall be made to pay in full his or her tuition fees for the whole term or semester (habitual absenteeism). Article 9. Termination of Scholarship The following are grounds for the termination of scholarship grant: a. Scholastic deficiency, b. Found guilty of a disciplinary case involving violations of any of the provisions of the College Code; c. Membership/participation in any subversive organization; and d. Poor performance as per assessment by the coach/trainor/adviser. Article 10. Scholarship Administration

In the administration and implementation of the Program, the Student Scholarship and Financial Assistance Unit (SSFAU) shall perform the following functions and responsibilities: a. Provides application forms and informs applications about documentary requirement; b. Accepts and reviews application documents to ensure completeness of requirements; c. Transmits applications to respective Screening Committee created or the purpose to: 1. Screen applicant 2. Administer qualifying examinations, as the case may be; 3. Select grantees from among applicants; and ] 4. Submit result to SSFAU. d. Submits to the President the list of prospective grantees for approval, together with supporting documents; e. Issues Notice/Certificate of Award to selected grantees; f. Communicates to applicants the evaluation results of application filed; g. Submits master list of selected grantees to concerned offices; h. Orients grantees at the start of every academic year about the rules and regulations of the program; i. Issues Identification Card to grantees for use in all offices of the College; and j. Submits periodic reports as required. 110


Article 11. Student Loan Assistance In case of financing difficulties during examination period, students can avail of the loan assistance ship. At a very minimal interest rate at the Office of the Student Scholarship and Financial Assistance Unit (SSFAU). Anyone interested could just inquire for further details. Article 12. Tuition Discounts A tuition fee discount privilege is hereby given to the College Employee’s children including their spouse subject to the Implementing Guidelines on Study Grant Program for Employees Legitimate Dependents. Article 13. Student Aides Provisions are given to students who wish to render services in the form of office aides. Interested students undergo series of interviews, testing and credential screening to assess whether they can cope up with the demands of their assignments. Article 14. Adoption of Policy Guidelines on Non-Academic Scholarship Specific guidelines shall be adopted to implement the Scholarship Program of the College. Article 15. Adoption of Policy Guidelines Governing Study Grant Program and Financial Assistance Specific guidelines shall be adopted to implement the Study Grant and Financial Assistance Program of the College. Article 16. Adoption of Policy Guidelines Governing Study Grant Program for Employees Legitimate Dependents Specific guidelines shall be adopted to implement the Study Grant Program for Employees Legitimate Dependents. CHAPTER 3 – STUDENT DEVELOPMENT PROGRAMS AND OTHER SERVICES Article 1. Student Organization and Activities 111


The College shall have a system of accreditation, re-accreditation, monitoring and evaluation using participatory institutional procedures and processes in recognition of basic rights to organize. Requirements and procedures for recognition/accreditation of student groups shall be widely disseminated. The College shall provide accredited student organizations adequate office space and other institutional support. The Constitution and by-laws of student organizations shall provide for and require participation in activities on anti-drug abuse, awareness and drug abuse prevention initiated by Government and Non-Government Organizations. There shall be a mechanism to coordinate with the school administration relative to the treatment and rehabilitation of students with drug related problems. Article 2. Student Council/Government The College shall recognize the right of the students to govern themselves and to be represented in appropriate student councils, or board of regents or trustees. The College shall ensure the democratic and autonomous existence of student councils, and shall be committed to protect and respect their rights and interests. Pursuant thereto, a. There shall be one supreme/central student council for each campus which shall freely determine its own policies. The student councils in both campuses shall form an alliance or federation which shall promote and advance their common interests and objectives for the good of the councils and their constituents. b. The student councils shall be the highest government of the student body and the highest expression of the student power in their respective campus. c. The student councils shall be committed to promote and protect the students’ rights and welfare, in particular and to advance the interests of the people, in general. d. Each student council shall have its own set of officers elected in annual popular elections pursuant to its Constitution and By-Laws. The Committee on Elections constituted to conduct the lection shall be composed solely of bona fide students of the school. The conduct of the student council election shall be held in coordination with the Student Affairs Office. e. The student councils shall have the right to be provided by the College a room or rooms which will serve as their offices. In every reasonable instance, the school administration shall allow the student council to 112


use the school facilities free of charge. There shall be a semestral student council fee for each individual student which shall be determined by the student council in consultation with the student body. For this purpose, the student councils in coordination with the School Administration may provide a mechanism for the collection of fee. The said fee shall be collected during enrollment period either by the respective student council or the administration. A student council funds collected by the administration shall be automatically turned over to and be held in trust by the student council within fifteen (15) days from the assumption of office of the student council officers. The respective student council shall freely manage its funds in accordance with the provisions of respective Constitution and by-laws. A financial report of expenses shall be prepared by the student council at the close of the school year properly audited by a COA or authorized auditor of the school. Thereafter, the audited summary financial statement shall be published at the end of the school term. g. The student councils shall have the right to have free access to school records and information on matters affecting the students’ rights and welfare subject to such limitation imposed by law and other rules and regulations. h. The student councils shall have the right to participate in the formulation of school policies directly affecting students. There shall be a student representative, preferably chosen by the student council, with full deliberative rights in the administrative and academic councils of the College. i. A student shall not be expelled or suspended solely on the basis of the performance of his/her official duties as an officer or member of the student council. Disciplinary sanctions that may be taken against a student shall not be valid unless the due process of law is properly observed and shall be accorded with his basic rights before any proceedings. j. The respective student council shall elect among the teaching staff of the College to be recommended to the Dean of Student Affairs. There shall have at least one (1) faculty adviser which shall serve for a term of two (2) years. f.

Article 3. Leadership Training Programs The College shall ensure that leadership training programs are provided and opportunities for interaction with counterparts from other institutions are sustained. 113


Article 4. Sports Development Program

The College shall provide opportunities for physical fitness and wellbeing of students. Article 5. Cultural Program The college shall provide opportunities for appreciation of culture and

the arts. Article 6. Social and Community Involvement The College shall ensure opportunities for meaningful socio-civic involvement of students.

The College shall provide Group Accident Insurance for the students at least on their field work days. CHAPTER 4 – CONDUCT OF STUDENT ACTIVITIES Article 1. Participation of Student The College offers different programs under the Office of the Student Affairs to complement the academic programs, so as to promote the total development of the students based on the institutional objectives. Programs on cultural, professional, athletic and co-curricular activities are open to interested students who desire to expand their field and horizon and at the same time make their student life more enriching, interesting and rewarding. Article 2. Integration of Student Activities to Minimize Class Interruption The Dean of Student Affairs supervises the different student activities of the campus organizations with the assistance of the faculty advisers. All activities lined-up for the school year by the student organization shall be reflected the Action Plan where it will be constantly monitored by the Student Affairs Moderator. Article 3. Administration of Student Activities 114


Request to hold activities in the campus such as symposium, seminar, workshop, co-curricular activities and the like shall be addressed to the Deans of Student Affairs not later than five (5) days before the scheduled activity. In cases of activities to be participated by the students outside the campus, the request shall be addressed to the Vice President for Academic Affairs upon the endorsement of the Dean of Student Affairs five days before the scheduled activity. Article 4. Responsibilities of Sponsoring Organization The sponsoring student organization shall be responsible to: a. Safeguard school facilities, equipment, fixtures and the like utilized during the activities. b. The orderly conduct of the participants and non-participants; c. Render financial report five days after the conclusion of the activities, if fiscal matters are involved d. Submission of financial report of the organization concerned if the funds derived from the organization itself, copy furnished the Dean of Student Affairs; in the case of school-funded activities, the financial report shall be submitted to the Dean of Student Affairs. Article 5. Duty to Render Accounts after Activities In cases of fund raising activities of student organizations including contributions by members/students, donations, proceeds from raffle draws, and the like to finance projects/activities, the President of the students organizations shall within submit five (5) days from the completion of the activities/ projects an audited financial report to the President of the College and the Student Affairs Moderator.

CHAPTER 5 – INSTITUTIONAL NON-ACADEMIC AWARDS Article 1. Non-Academic Awards Non-academic awards of the College are Journalism, Leadership, Community Service, Sports and Athletic and Outstanding Campus Organizations. Any recipient should have at least 75 points and above to qualify for any of the award. Article 2. Criteria for Journalism Award. The criteria for Journalism Award are as follows: 115


a. He/She must be an active member or contr ibutor of the publication staff or the school publication respectively - 20 points Last 4 years Last 3 years Last 2 years Current year

– – – –

20 points 15 points 10 points 5 points

An additional points if he/she is: Chief Editor Associate/Managing News/Filipino/English Feature/Art Editor Other Position

–

5 points

– – –

4 points 3 points 2 points

Note: Total earned points for this criterion should not exceed 20 points b. He/She must have joined in the local/r egional/national competition in campus journalism as school representative – 15 points National – 15 points Regional – 10 points Local – 5 points Notes: Additional 5 points if he wins at least 3rd place Additional 3 points (National); 2 points (Regional); and 1 point (Local) for every press conference/congress attended. (Total earned points for this criterion should not exceed 15 points) c. He/She must have contr ibuted and published ar ticles in the School Publication – 45 points For every published article’s 5 points, subject to the following criteria: Literary Craft/Novelty Relevance and timeliness Literary Value Human Interest

116

– – – –

35% 30% 20% 15% 100%


Notes: Total earned points for this criteria should not exceed 45 points and

d. He/She must be of good mor al char acter . As cer tified by Dean Student Affairs Moderator/Guidance Counselor, using the following scale: - 10 points A (Outstanding) – B (Very Satisfactory) – C (Satisfactory) –


Notes: Pending Administrative case against an applicant shall not disqualify him/her to the award until proven guilty. However, in criminal case involving moral turpitude, a candidate for an award shall be disqualified when probable cause was found to exist and the case is filed on court. e. Cr iter ia Factor (To be r ated by the Moder ator based on per for mance as member or contributor of the Publication – 10 points 100 points Note: After meeting all requirements, the candidate must have earned at least 80 points to be considered for journalism award. Article 3. Criteria for Leadership Award Entry requirement: He/She must be a member of the graduating class, no grade lower than 80. a. He/She must be an officer or member of any accr edited campus or ganization, earned points are based on the following: - 45 points Position Held President Vice President Other Position Member

Central Student 20 16 12 8

Departmental/ Campus Org. 15 12 8 4

Year Level 12 8 4 2

Class Org. 8 4 0 0

Note: When a candidate earns points as officer in a particular organization, he/she no longer receives point as member of the same organization. Total earned points must not exceed 45 points. 117


b. He/She must have involved actively in the or ganization in his/her capacity as officer or member – 30 points For serving as organizer or implementer: College-wide activity Departmental-wide activity Class Activity -


For serving as coordinator or facilitator or committee chairman: Department-wide activity 5 points Community-wide activity 3 points Class Activity 1 point For serving as lecturer/resource speaker: College-wide activity Department/Community-wide Class Activity -

5 points 3 points 1 point

Note: Total earned points must not exceed 30 points c. Accomplishments/Per for mance/Contr ibution as Officer or member (To be rated by co-officer and members) – 15 points Outstanding (4) Very Satisfactory (3) Satisfactory (2) Fair/Poor

– – – –


d. He/She must be of good mor al char acter as indicated by the following: - 10 points A (Outstanding) – B (Very Satisfactory) – TOTAL

10 points 5 points 100 point

Note: Pending administrative case against an applicant shall not disqualify him for an award unless proven guilty before award is made. However, in a criminal case, a penalty of which exceeds 1 month probation period, involving moral turpitude, an applicant for an award shall be disqualified when probable cause was found to exist and the case is filed in court. Average method shall be adopted in computing final rating for these 118


criteria. Article 4. Criteria for Community Service Award

Entry Requirement: He/She must be a member of the graduating class a. He/She must be involved in School/Community Outr each/Pr ogr am/ Project as: - 60 points Community Organizer Coordinator/Facilitator Committee Chairman Volunteer

– – – –


Note: For an applicant to earn the maximum points, the duration of the project/ activity should be at least one (1) semester. An additional 5 points for every citation received from client-group/LGU due to exemplary performance. Total earned points should not exceed 60 points. b. He/She must be involved in Bar angay Affair s – 30 points For every year of service as Barangay Official Kabataang Barngay Official President of any Barangay organizations

– – –


Note: An addition of 3 points for every citation given by the Barangay/ Organization for exemplary performance or achievement. (Total earned points should not exceed 30 points) c. He/She must be of good mor al character . Based on the following r ating: - 10 points A (Outstanding) – B (Very Satisfactory) –

10 points 5 points

Note: Pending administrative case against an applicant shall not disqualify him for awards unless proven guilty before the award is made. However, in a criminal case, with a penalty exceeding 6 months probation period, involving moral turpitude, an applicant for an award shall be disqualified when probable cause was found to exist and the case is filed in court. 119


TOTAL

-

100 points

Note: After meeting all requirements to be considered for community service award, the candidate must have at least 75 points out of 100 points. Article 5. Criteria for Sports and Athletic Award Entry Requirement: He/She must be a member of the graduating class.

a. He/She must be a member of the College Var sity Team or any spor ts/ athletic competition – 25 points b. He/She must be a par ticipating player to any spor ts/athletic competition – 30 points Individual Group Event Event National 15 10 Regional 10 7 Local 5 3 c. He/She must posses’ spor ts/athletic excellence as evidenced by his/her winning in individual or group event – 35 points National Regional Local

1st Place 25 20 15

2nd Place 20 15 10

3rd Place 15 10 5

Note: An additional 0f 5 points for every special award received. Total points earned should not exceed 35 points. d. He/She must be of good mor al char acter and must be r ated by the Coach and the Dean, using the scale below: - 10 points A (Outstanding) – B (Very Satisfactory) –

10 points 5 points

Note: Pending administrative case against applicant shall not disqualify him to the award until proven guilty before the date of the awarding. However, in criminal case involving moral turpitude, a candidate shall be 120


disqualified when probable cause was found to exist and an appropriate case is filed on court. TOTAL = 100 points Note: An Applicant must have earned at least 75 points out of 100 before he can be considered for said award. Article 6. Criteria for the Selection of Most Outstanding Campus Organization Criteria for the Selection of Most Outstanding Campus Organization Award are as follows: a. Must have been an accr edited campus organization. Points 20 For: 5 years and above 4 years 3 years 2 years 1 year b. Must have under taken activities pur suant of the College. Points 20

20 points 16 points 13 points 11 points 9 points to the goals and philosophy

1. Involvement as organizer/coordinator and facilitator: National Regional Local


2. Involvement as participant National Regional Local c. Accomplished pr oject

10 points 8 points 5 points Points 40

1. For every project that entire College/ Community benefited 10 points 2. For every project that 1 or 2 departments Is/are benefited 7 points 121


(Maximum of 30 points) 3. Performance rating. Points 15 Excellent Very satisfactory Satisfactory Fair Good

15 points 12 points 10 points 8 points 6 points

4. Critical factor. Points 5 TOTAL 100 POINTS An applicant organization must have earned 75 points out of 100, before it can be considered for the award. CHPTER 6 – ACCREDITATION OF STUDENT ORGANIZATIONS Article 1. College Policy on Accreditation It shall be the policy of the college: a. To recognize student organization as an essential sector in the academe that supports the attainment of its vision, mission, goals and objectives; b. To provide a system of accrediting student organizations as a means of determining the mature of assistance that can be extended, and of ensuring the smooth and orderly operation of said organizations; c. To establish, promote and support the activities, projects and programs of duly accredited student organizations for which they were organized. d. To foster excellence among student organizations by providing them am atmosphere conductive to the holistic development of students. Article 2. Purposes and Objectives. The following are the purposes and objectives of accrediting student organizations: a. To foster excellence among students organizations through the development of standard criteria and guidelines for assessing their organizational efficiency and effectiveness b. To encourage improvement of the activities and services of the stu122


dent organizations through self study and planning. c. To provide the counsel and assistance to student organizations in achieving their goals and objectives. Article 3. Criteria for Accreditation The following are the criteria for accreditation: a. Proof of Organization 1. Legal existence/registration 2. Clearly defined vision and mission 3. Duly adopted constitutions and by-laws by the general membership 4. Clearly defined organizational structure 5. Conduct of regular election 6. Financial Report 7. Inventory Report of the List of Equipments b. Sustainability of Organization 1. Income generating projects 2. Regular income for fund sourcing c. Action Plan/Program of the Year 1. Year-round calendar of activities 2. Presence of an Action Plan duly adopted by the Officers d. Community Outreach program 1. Conduct of Community Outreach Program 2. Community Involvement/partnership with other community organizations However, the one (1) year residence to qualify for Accreditation does not prejudice the filing for Registration of new organizations to be recognized. Article 4. Student Organizations Accreditation Board Composition There shall be created an accreditation board as the Student Organizations Accreditation Board with an acronym, SOAB which shall be in charge of administering the faithful implementation of these guidelines Composition. The SOAB shall be composed of the following: Chairman – Director for Student Personnel Development Services (exofficio) Members – Senior Faculty Member ( to be designated by the Vice Presi123


dent for Academic Affairs)  Representative from the Administrative and Finance Services (to be designated by the Vice President for Administration)  Two (2) representatives from the Central Student Council (to be designated by the Council through a resolution) Article 5. Duties and Functions The SOAB shall have the following powers and duties: a. To accept the process application for accreditation; b. To investigate and recommend disciplinary action against erring student organization duly accredited by it. c. To conduct accreditation visit to offices of student organizations applying for accreditation to verify the authenticity and veracity of submitted documents; d. To develop and administer appropriate measurement or instrument for accreditation purposes in accordance with the guidelines; e. To recommend the issuance of appropriate accreditation certification f. To perform such other functions if necessary Article 6. Revalidation of Accreditation Status a. Every accredited student organization is subject to revalidation and/or upgrading to maintain its accredited status. b. To revalidate of update accreditation, an accredited organization must voluntarily submit itself through written manifestation and submission of updated documents as required by the SOAB. c. Reassurance of an accreditation certification automatically cancels the previously issued certificate. d. An accredited student organization seeking to be upgraded to higher level shall simply submit the documents required for higher level. This can be done only every 6 months reckoned from the date the accreditation certificate was issued. e. Officers of an accredited student organization shall be obliged to attend the officers training courses sponsored by the SOAB.

Article 7. Suspension or termination of Accreditation Status Any of the following be sufficient ground or cause to suspend or terminate the accreditation status of any student organization. a. Willful and deliberate misrepresentation of a material or substantial 124


fact required in the application documents. b. Conducted an activity without prior approval by concerned offices having jurisdiction over the affairs of student organizations c. Patent disregard of duly established office protocol; d. Gross disrespect against college officials committed by its officers e. Non-submission of year – end reports for two consecutive years Article 8. Essential Elements of Accreditation Process The accreditation process involves the following: a. Voluntary submission on the part of student organizations to be evaluated by the SOAB organized purposely to assist them improve their leadership and managerial capability. b. Clear statement by the student organizations of their activities, projects and programs in order to achieve their purposes and objectives; c. Conduct of a directed self-survey or study focused on the achievement of those purposes and objectives; d. On-site visit by the members of the SOAB to verify the authenticity all documents submitted; e. Decision by the SOAB that, in the light of its standards, the student organizations are worthy of an accredited status. Article 9. Incentives/privileges of Accredited Student Organizations The following incentives and privileges shall be available to accredited student organizations: a. Level 1 Accredited 1. Preference in the use of school facilities in case of conflict with nonaccredited organizations. 2. provisions for Basic Office Facilities (subject to availability of resources) 3. Membership in the Council of Accredited Organizations b. Level II Accredited 1. All incentives/privileges enjoyed by Level I accredited organization 2. preference of sponsorship of income generating activities initiated by the College 3. Preference in Attendance to Seminar/trainings for their officers on official business. 4. Eligible to apply for Institutional award 125


5. Revalidation of accreditation every 3 years. c. Level III Accredited 1. All incentives/privileges enjoyed by Level 1 and II accredited organizations 2. Equitable share in the student development fund 3. Revalidation of accreditation for every five (5) years d. Level IV Accredited 1. All incentives/privileges enjoyed by Level I, II, and III accredited organizations 2. Enjoys a deregulated status 3. Financial support from the college in its activities 4. Revalidation of accreditation in every seven (7) years Article 10. Adoption of Policy Guidelines Governing Accreditation of Student Organizations.

Specific Guidelines to implement the accreditation of student organizations shall be adopted.

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CHAPTER 1 – GENERAL POLICIES Article 1. Basis of Discipline All students must familiarize themselves with contents of the College Student handbook and should strictly comply with all the provisions therein. Ignorance of these provisions does not excuse any student from the application of corresponding sanctions. Article 2. Scope of Application In the absence of any applicable provision in these rules, and in order to effectuate the objective of speedy, just and orderly disposition of charges or complaints, the pertinent provisions of the Revised Rules of Court and prevailing jurisprudence may, whenever practicable and convenient, be applied by analogy or in suppletory character and effect. Article 3. Rules of Interpretation These rules shall be liberally construed for the purpose of ascertaining the truth in the most expeditious, just and fair manner, without necessarily adhering to the technical rules of court applicable in judicial proceedings. Article 4. Nature of Proceeding The proceeding before a hearing officer or an Investigation committee as the case maybe is non-litigious in nature, without regard to technicalities of law and procedure obtaining in court of law. Requirement of due process, however, shall be complied with or a requisite of a valid hearing. Article 5. Disciplinary Jurisdiction The College shall have disciplinary jurisdiction over all its students including its officers and employee on all cases involving violations of college Student handbook and this code. CHAPTER 2 – ACTIONABLE OFFENSES OF STUDENTS AND CORRESPONDING PENALTIES 128


Article 1. Classification of Actionable Offenses and Corresponding Penalties Offenses that nay be committed by a student are classified into most serious, serious, or less serious depending on their gravity or depravity and effects on the College or offended party: a. The following are most serious offenses with corresponding penalties: 1) Direct assault upon or any member of the faculty, administration, nonteaching staff or any person vested with authority. 1st Offense: Dismissal 2) Sexual harassment or unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of sexual nature. 1st Offense: Dismissal

3) Forging or falsifying and/or tampering with academic or official records or documents of any material fact, or practicing or attempting to practice any deception or fraud in connection with his admission to or registration or graduation from the college. 1st Offense: Dismissal 4) Any act of subversion or insurgency. 1st Offense: Dismissal 5) conviction before any court for a criminal offense involving moral turpitude, against persons or property other than through reckless imprudence.

6) Computer Security Breach: Accessing a College computer or computer network without authority or beyond authorized access. Additional offenses include: a. Altering information (e.g. changing the password of someone’s else account and changing data in files beyond one’s authorized access, etc.), damaging or destroying information (e.g. deleting someone’s else file, etc.) b. Introducing false information (e.g. using someone’s else account and sending offensive mail, etc), c. Preventing authorized use of communication, or d. Preventing normal operation (e.g. changing the configuration of CMOs Setup of a PC, introducing computer virus, etc.) of the 129


computer network of the college or of another institution. 1st Offense: Dismissal 7) Unauthorized or illegal possession or use of prohibited drugs or chemicals, such as, but not limited to LSD, marijuana, heroin, “rugby”, or opiates and hallucinogenic drugs or substances in any form within the college premises; 1st Offense: Dismissal 8) Gross act of disrespect, in words or by deeds, which tend to put any member of the faculty, administration, non-teaching staff (clerical, staff, discipline officers, security guards and maintenance), or students vested with authority (e.g. Library assistant, Student Council Officers) in ridicule or contempt. 1st Offense: Dismissal 9) Threatening to inflict harm upon the person, honor, or property of or any act amounting to a crime, offense or wrongful act. 1st offense: Dismissal 10) Destroying, damaging or vandalizing any property belonging to the College and other persons within the college, or causing another to commit the acts above mentioned. 1st offense: Dismissal

11) Membership to any organization expressly prohibited by law and the rules and regulations of the college. 1st offense: Dismissal 12) Conspiring with, inciting or instigating students to fight school administration or duly constituted college officials without just cause. 1st offense: Dismissal 2nd offense: Dismissal 13) Stealing 1st offense:

Dismissal

14) An attempt to steal 1st offense: Dismissal 15) Malversation of student’s fund, swindling, unlawful taking of property of another student or defrauding another student 1st offense: Dismissal 130


16) Carrying in possession of deadly weapon within the premises of the College. 1st offense: Dismissal 17) Inflicting physical injury upon another within campus premises. 1st offense: Dismissal 18) Any act that brings the name of the College into disrepute such as public and malicious imputation of a crime or of a vice or defect, real or imaginary, or any act, omission, condition, status or circumstance, tending to cause dishonor, discredit or in contempt of the name of the college. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Dismissal 19) Habitual disregard or willful violation of established policies and regulations. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Dismissal 20) Hazing or the act of requiring any person to undergo tests or other procedures involving violence or affronts to personal dignity in any form, whether or not the same results in death, insanity, or mental illness, or physical injuries, for the purpose of initiation admission or continuance of membership in any organization, society or group, whether open or secret. For this purpose, the members who, being present, and with full knowledge of the acts constituting hazing being committed in their presence, shall be liable whether present or absent during the hazing incident. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Dismissal 21) Gambling in any form within the campus. 1st offense: Suspension of one (1) semester to one (1) school year nd 2 offense: Dismissal 22) Cheating during any examination, quiz or test, (including written reports required for submission). The following acts shall constitute cheating and shall be punishable hereunder: a. Unauthorized possession of notes or any material relative to the 131


examination, whether the student actually uses them or not, b. Copying from another’s examination papers c. Having somebody else to take the examination for another (in which case both shall be liable). 1st offense: Suspension of one (1) semester to one (1) school year nd 2 offense: Dismissal 23) Deliberate act of showing discourtesy to the Philippine Flag 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Dismissal

24) Challenging, insulting, assaulting by action, or inflicting or threatening to inflict physical harm/committing any offense against any person’s honor, integrity or reputation inside the campus. 1st offense: suspension of one (1) semester to one (1) school year 2nd offense: Dismissal 25) Deliberate disruption of the academic function or school activity which tends to create disorder, tumult, breach of peace or serious disturbance not necessarily connected with said academic function or school activity. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Dismissal 26) Unauthorized collection or exaction of money, checks or other instruments used as equivalents of money, in connection with matters pertaining to the College. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Dismissal 27) Premature disclosure of confidential or classified information officially known to him by reason of his connection as representative or member to any committee or policy making body. 1st offense: Suspension of one (1)semester to one (1) school year 2nd offense: Suspension of one (1) semester to one (1) school year to another semester 3rd offense: Dismissal 28) Deliberate act of writing on walls of any building such as classrooms, laboratory rooms, comfort rooms or any similar areas. 1st offense: suspension of one (1) semester to one (1) school year 2nd offense: suspension of one (1) semester to one (1) school year to another semester 132


3rd offense:

Dismissal

29) Hurling acrimonious terminologies, insult, threat or intimidation during illegal grouping or assembly which interferes in the exercises of the rights of others 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Suspension of one (1) semester to one (1) school year to another semester. 3rd offense: Dismissal 30) Unauthorized representation of another student as in taking examination on behalf of another. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Suspension of one (1) semester to one (1) school year to another semester 3rd offense: Dismissal 31) Unauthorized possession and/or drinking of alcoholic beverages within the College building and the immediate premises. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Suspension of one (1) semester to one (1) school year to another year 3rd offense: Dismissal

32) Any act of lewdness, commission of any act of immorality 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Suspension of one (1) semester to one (1) school year to another semester 3rd offense: Dismissal 33) Use of any for of publication not bearing the name of the author and the editorial board or utterance classified as libelous. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Suspension of one(1) semester to one (1) school year to another semester 3rd offense: Dismissal B. The following are serious offenses with the corresponding penalties: 1) Possession of any regulated drug without proper prescription 1st offense: Suspension of one(1) semester to one (1) school year 2nd offense: Suspension of one (1) school year 133


3rd offense:

Suspension of one(1) school year to another semester

2) Any act of disrespect against any officials or employee of the College 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Suspension of one (1) school year rd 3 offense: Suspension of one (1) school year to another semester 3) Disclosing a password or similar access information to a computer network of the college or any institution to which the college has authorized connection knowing that such disclosure is without authorization from the computer system administrator. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Suspension of one (1) school year 3rd offense: Suspension of one (1) school year to another semester 4) Any act that interrupts, dissolves, prohibits, prevent students or instructors from entering the classroom or any proceeding as attending peaceful meeting or force. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Suspension of one (1) school year 3rd offense: Suspension of one (1) school year to another semester 5) Resistance or disobedience to person in authority or to an order or memorandum issued by a duly constituted committee or body. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Suspension of one (1) school year 3rd offense: Suspension of one (1) school year to another semester 6) Any discourteous act which distracts the course of a program while a speech or a performance is going on: 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Suspension of one (1) school year 3rd offense: Suspension of one (1) school year to another semester 7) Entering College premises under the influence of liquor or any intoxicating drinks. 1st offense: Suspension of one (1) semester to one (1) school year 2nd offense: Suspension of one (1) school year 3rd offense: Suspension of one (1) school year to another semester 8) Disregard or willful violation of established policies and regulations 1st offense: Suspension of one (1) month and one (1) day to one 134


2nd offense: 3rd offense:

(1) semester Suspension of one (1) semester Suspension of one (1) school year

9) Unauthorized claiming, receiving, opening, disclosing or disseminating content or text of a telegram, mail, letters and other communications as divulging office records that are maliciously obtained. 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 10) Deliberate act of throwing, scattering waste papers, trashes, spitting on the floor, or improper disposal of waste. 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester rd 3 offense: Suspension of one (1) school year 11) Any act causing alarm and disturbing the peace and order in the college. 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 12) Any act which tends to disrupt any academic function or activity 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 13) Formation and/or grouping of students inside the campus or at the gate which intends to embarrass, bring inconveniences, or instill fear or hesitation among students. 1st offense: Suspension of one (1) month and one (1) day to one (1) semester nd 2 offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 14) Frequent unauthorized getting out of classroom while class is in session or before the class is officially dismissed by the concerned subject instructor. 1st offense: Suspension of one (1) month and one (1) day to one 135




15) Unauthorized representation of another in displaying someone else identification card. 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year

16) Possession, display or distribution of pornographic materials within the College 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 17) Deliberately looking at seatmate’s test papers during examination 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 18) Allowing another to copy from his/her examination paper 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 19) Communicating with another student in any form without permission from the teacher or proctor during an examination 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 20) Such other acts analogous to the foregoing as nay hereinafter be determined by the Board of Trustees provided the application thereof is prospective in nature. 1st offense: Suspension of one (1) month and one (1) day to one 136




The following are less serious offenses with corresponding penalties: 1) Boisterous conduct, whistling, shouting, running inside the classroom and corridor or action by students which tends to distract other students having class activity 1st offense: Suspension of one (5) days to one (1) month 2nd offense: Suspension of one (1) month and 1 day to one (1) semester 3rd offense: Suspension of one (1) semester 2) Disobeying school regulations, such as loitering in corridors during class sessions, unauthorized usage of chalks, smoking in classrooms and in non-smoking areas, and playing cards inside the building. 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 3) Entering a class or breaking into school function without the permission of those concerned. 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense Suspension of one (1) school year 4) Proselytizing which is defined attempting to convert one’s faith by attacking or degrading the practices and beliefs of other religious sect or by offering special inducements. 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 5) Disturbing one’s class or that of another. 1st offense: Suspension of one (1) month and one (1) day to one (1) semester 2nd offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 137


6) Entering the campus without an ID, lending one’s ID to another or using someone’s ID 1st offense: Suspension of one (1) month and one (1) day to one (1) semester nd 2 offense: Suspension of one (1) semester 3rd offense: Suspension of one (1) school year 7) Littering 1st offense:


Suspension of one (1) month and one (1) day to one (1) semester Suspension of one (1) semester Suspension of one (1) school year

8) Preventing the circulation of a recognized student publication by withholding or removing a substantial number of copies from the newsstands. 1st offense: Warning and admonition, with referral to the Guidance Office for Counseling 2nd offense: Summoning of parent, guardian or any responsible person exercising parental care over the person the student, with written apology on the part of the stu dent 3rd offense: Reprimand

9) Selling cigarettes inside the campus 1st offense: Warning and admonition, with referral to the Guidance Office for Counseling 2nd offense: Summoning of parent, guardian or any responsible person exercising parental care over the person the student, with written apology on the part of the stu dent 3rd offense: Reprimand 10) Wearing of inappropriate campus attire 1st offense: Warning and admonition, with referral to the Guidance Office for Counseling nd 2 offense: Summoning of parent, guardian or any responsible person exercising parental care over the person the student, with written apology on the part of the stu dent 3rd offense: Reprimand 138


11) Public display of physical intimacy after being warned by a school authority 1st offense: Warning and admonition, with referral to the Guidance Office for Counseling 2nd offense: Summoning of parent, guardian or any responsible person exercising parental care over the person the student, with written apology on the part of the stu dent 3rd offense: Reprimand 12) Other acts which disturb the peace and order of the school unless properly classified as grave or less grave offense 1st offense: Warning and admonition, with referral to the Guidance Office for Counseling 2nd offense: Summoning of parent, guardian or any responsible person exercising parental care over the person the student, with written apology on the part of the stu dent 3rd offense: Reprimand 13) Over passing/by passing office or class routine 1st offense: Warning and admonition, with referral to the Guidance Office for Counseling 2nd offense: Summoning of parent, guardian or any responsible person exercising parental care over the person the student, with written apology on the part of the stu dent 3rd offense: Reprimand 14) Eating inside the library or classroom while class is in session 1st offense: Warning and admonition, with referral to the Guidance Office for Counseling 2nd offense: Summoning of parent, guardian or any responsible person exercising parental care over the person the student, with written apology on the part of the stu dent rd 3 offense Reprimand 15) Smoking inside the campus. 1st offense: Warning and admonition, with referral to the Guidance Office for Counseling 2nd offense: Summoning of parent, guardian or any responsible 139


3rd offense:

person exercising parental care over the person the student, with written apology on the part of the stu dent Reprimand

16) Other offenses of similar nature and degree 1st offense: Warning and admonition, with referral to the Guidance Office for Counseling 2nd offense: Summoning of parent, guardian or any responsible person exercising parental care over the person the student, with written apology on the part of the stu dent 3rd offense: Reprimand CHAPTER 3. STUDENT DISCIPLINARY CASES Article 1. Creation of College Disciplinary Board (CDB)

The college Disciplinary Board shall be composed of four members who shall be appointed by the College president with one representative each from the following sectors: administration, faculty and student body. The board shall be headed by a Chairman who must be a member of the Integrated Bar of the Philippines or in its absence, one who has a background on legal matters. The president shall appoint a Secretary and an alternate for the members of the Board who shall attend sessions in case of the absence of a regular member. Article 2. Duties and Functions of CDB All cases involving discipline of students under these rules shall be subject to the jurisdiction of the Board. The fact that the misconduct has been committed outside the college premises shall constitute no offense if it involves one’s status as a student or affect the good name or reputation of the College or disrupt its regular academic process. It shall be the duty of the Chairman to preside over and hear the case. The other members of the Board may interpolate. Deliberations shall at all times be presided by the Chairman. The duty of the board shall be fact-finding and thereafter the Board shall be rendered a decision thereon in the manner hereinafter provided.

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Article 3. Filing of Complaint Any student or group of students may file a disciplinary case with the college through the Dean of Student Affairs, who upon receipt of the complaint shall determine whether such complaint is sufficient to warrant formal investigation. Notice in writing to the respondent shall be given. Attendance, however, of the respondents at the preliminary inquiry maybe dispensed with unless the respondents’ manifests in writing their desire to attend within one day from receipt of notice. Article 4. Contents of the Complaint The complaint shall contain; a) the full name, course and year, and address of the complainant, b) full name, course and year, and address of the respondent; c) specification of charges; d) a brief statement of relevant and material facts, accompanied by certified true copies of the documentary evidence, if any, sworn statement covering testimonies of witness/es. Article 5. Designation of Offense Charged Whenever possible, a complaint should state the designation given to the offense by the College Student Handbook, besides the statement of the acts or omissions constituting the same, and if there is no such designation, reference should be made to the article or section of the law or of this Code punishing it. Article 6 . Action on the Complaint Upon receipt of complaint which is sufficient in form and substance, the Dean of Student Affairs shall evaluate the same and determine whether a preliminary or fact-finding investigation is needed or if the evidence submitted by the complainant warrants the immediate issuance of a formal charge, especially in cases where minor offenses were alleged to have been committed. Article 7. Preliminary Inquiry Fact-finding investigation shall involve the ex-parte examination of records and documents submitted by the complaint as well as documents readily available from other offices of the college. Article 8. Existence of Prima Facie Case 141


If the existence of prima facie case has been established, a formal charge shall be immediately issued to the respondent. Article 9. Formal Charge When the Dean of Student Affairs finds the existence of a prima facie case, the respondent shall be formally charged. He shall be furnished copies of the complaint, sworn statements and other documents submitted by the complainant. Unless he had already received the same during the preliminary investigation. The respondent shall be given at least seventy-two 72 hours from receipt of the said formal charge to submit his answer under oath together with the counter affidavit of his witnesses and other evidence, and a statement indicating whether or not he elects a formal investigation. He shall also be informed of his choice. If the respondent already submitted his comment and counter affidavit during the preliminary investigations, he shall be given the opportunity to submit additional evidence. Article 10. Right to Counsel The Disciplinary Board shall inform the right of the respondent/ complainant to be assisted by a counsel, preferably of his choice on major offense. While the appearance of legal counsel maybe allowed in serious offenses, it shall be the responsibility of the parties concerned that such lawyers shall have the time to attend to the case, shall adhere strictly to the rules under this section, and shall not cause unnecessary delay of the proceedings. Article 11. Answer A formal investigation shall be held after the respondent has filed his answer or after the period of filing an answer has expired. It shall be completed within five (5) days from the date of the service of the formal charge, unless the period is extended by the Board on meritorious cases. Article 12. Failure to File an Answer If the respondent fails or refuses to file his answer, he shall be considered to have waived his right to file an answer to the charges and formal investigation shall already commence. Article 13. Preventive Suspension 142


The Disciplinary Board, upon confirmation by the College President, may preventively suspend any student if the charge against such student involves serious offense. Article 14. Lifting of Preventive Suspension When a disciplinary case against any student under preventive suspension is not finally decided by the Disciplinary Board within ten (10) days (excluding Saturday & Sunday) after the date of suspension of the respondent, the latter shall be automatically reinstated. Provided, that if the delay in the disposition of the case is due to the fault, negligence or petition of the respondent, the period of delay shall not be counted in computing the period of suspension herein provided. Article 15. Pre-Hearing Conference At the commencement of the formal investigation, the Hearing Officer or an Investigation Committee, as the case maybe, in the exercise of his direction may direct the parties to appear for a pre-hearing conference, the parties to the case shall consider or agrees on any of the following: a. Dates of subsequent hearing b. Simplification of Issues c. Stipulation of Facts d. Limiting the number of witness, and their names e. Identification and marking of evidence of the parties; f. Waiver of Objection to admissibility of evidence; and g. Such other matters as may aid in the prompt and just resolution of the case. Article 16. Inspection and Production of Supporting Documents After the pre-hearing conference, the hearing officer of Investigation Committee shall prepare the minutes which shall contain a summary of agreements of the parties, including the facts stipulated. Article 17. Judgment by Default Should the respondent failed to appear on the initial hearing after due notice and without sufficient cause, this fact shall be noted and the hearing shall proceed ex-parte without prejudice to the respondents’ appearance in subsequent hearings. 143


Article 18. Pre-Hearing Order Within five (5) days from receipt of an assigned case, the hearing officer or the Investigation Committee shall summon the parties to a pre-hearing conference for the purpose of amicably setting the case upon a fair compromise or determining the real parties in interest; defining and simplifying the issue in the case and threshing out other preliminary matters. No agreement or submission made or entered into during the prehearing conference shall be used as evidence against the respondent unless reduced to writing and signed by him.

Article 19. Rule on Compromise Agreement A compromise agreement entered into by the parties without the presence of the Hearing Officer or of the Investigation Committee, before whom the case is pending shall be recommended by him if, after confronting the parties, particularly the complainant, he is satisfied that they understand the terms and condition of the settlement and it was entered into freely and voluntary by them. Article 20. Calendar and Schedule of Hearing In order to have a speedy, fair and judicious disposition of the case, a calendar and schedule of hearing shall be provided to the parties of the case. Article 21. Notice of Hearing Both parties and their witnesses shall be notified of the schedule of hearing at least five (5) days before the scheduled date, specifying the date and place of hearing. Article 22. Hearing when Conducted Hearing shall be held not later than five (5) days from the date of issuance of notices and shall be finished within ten (10) days, excluding Saturdays and Sundays, for the filling of the charges unless the period is extended by the hearing Officer or Investigation Committee in meritorious cases. Article 23. Non-Technical Procedure The Investigation shall be conducted with solely for the purpose of 144


ascertaining the truth without necessarily adhering to the technical rules applicable in judicial proceedings. Article 24. Solemnity of Proceedings The Investigation shall be conducted with solemnity and the Hearing Officer or Investigation Committee shall comfort himself or itself with the impartiality and dignity befitting his position as tryer of facts in a case involving the integrity or efficiency of a public officer or employee.

Article 25. Appearance or Non-Appearance of Counsel Any counsel appearing before any hearing or investigation conducted by the College shall manifest orally or in writing his appearance for a party, stating his name and exact address of which he may be served with copies of decisions and other communications. Any pleading signed by him without complying with the above stated requirements shall not be recognized. Neither shall be allowed to prosecute or defend a case. If a party fails to appear at the time and place appointed, the Hearing Officer may proceed ex-parte or, in his discretion, adjourn the proceedings to a future day, giving notice to the absent party or his counsel of the adjournment.

Article 26. Order of Hearing Unless the hearing officer or the Investigation Committee directs otherwise, the order of hearing shall be as follows; a. The prosecution shall produce its evidence subject to the pre-hearing agreement. b. The respondent shall then offer evidence in support of his defense subject to the pre-hearing agreement c. Cross examination by either party, when proper and allowed by the Hearing Officer or the Investigation Committee. d. Following cross-examination, there may be redirect and recross examination. e. When the presentation of evidence has been conducted, the parties may be given time to submit their respective memoranda which in no case shall be beyond five (5) days after the termination of the investigation. Article 27. Presentation and Marking of Evidence 145


The direct evidence of the complainant and the respondent shall consist of the sworn statement and documents submitted in support of the complainant or answer without prejudice to the presentation of additional evidence deemed material but unavailable at the time of filing of the complaint or answer. This additional evidence is subject to any cross examination by respondent or the complainant, as the case may be. Article 28. Order of Examination Following cross examination, there may be redirect and recross exam-

ination. Article 29. Examination of Witness. Witnesses shall testify under oath. Article 30. Questions Allowed in Cross Examinations The complainant presents his evidence and witness first and, after he has rested his case, the respondent shall then present evidence and witness in his defense. The motion to dismiss is allowed. This will be followed by the rebuttal evidence in the same order, if any. Each party shall have the right to cross examine the witnesses against it. Article 31. When Mistake Had Been Committed in Charging Proper Offense A motion for reconsideration maybe filed by the party adversely affected by the decision within five (5) days from the receipt of the decision. Article 32. Record of Proceeding A record of the entire proceeding shall be taken and filed in the records of the case. The proceeding may likewise be tape recorded by the Board, and shall likewise be filed immediately with the Chairman, who shall take custody of all the records of the proceedings. The parties may be furnished copies of the transcript of the notice and/or tape recording upon request but only after paying a reasonable fee. Article 33. Time to Submit Record of Proceeding 146


The Hearing Officer or Investigation Committee shall render a decision within five (5) days from the date of the last hearing which decision must be in writing and shall state the reason for arriving at such a decision. Copies thereof shall immediately be furnished to all parties and to the VP for Academic Affairs, the Dean of Student Affairs, the Registrar and the Guidance Counselor. A copy of the decision together with a copy of the complaint shall likewise be filed in the student’s folio and shall form part of his record. Article 34. Submission of Memoranda Parties may submit their respective memoranda within five (5) days from termination of the hearing. Failure to submit the same within the given period shall be considered a waiver therefore. Article 35. Report of Investigation and Transmittal or Records Within ten (10) days after the conclusion of the formal investigation, a report containing the narration of the material facts established during the investigation as well as the recommendations shall be submitted to the College President by the Hearing Officer or the Chairman of the Investigation Committee. The complete record of the case shall be attached to the report of investigation. Article 36. Contents of Reports All cases heard, tried and decided by the Committee on Investigation or Disciplinary Board submitted to the College President shall be assigned a case number arranged consecutively in their order of receipt as regards to previous record of cases.

Article 37. Mitigating Circumstances The following may be considered mitigating circumstances: a. Any student who acts in defense of his reason or rights, or of person or rights of his kin. b. Reasonable necessity of the act performed to prevent further damage to the interest of his education or of the college. c. Any student who, while performing an act with due care, causes an injury by mere accident without fault or intention of causing it. d. Any student who acts under pressure of an extreme fear. e. Any student who fails to perform his duties due to some insuperable cause; 147


f.

The offending student had no intention to commit so grave a wrong as that committed; g. There is sufficient provocation which triggers him to commit an act; h. The act committed was an immediate vindication of a grave offense to the offending student or person or his relations; i. Other circumstances of a similar nature and analogous to the above mentioned. Article 38. Aggravating Circumstances

a. b. c. d. e. f. g. h. i. j.

The following may be considered aggravating circumstances: The student has taken advantage of his present position in committing an act; The act was committed with insult to his fellow student, instructor of higher official; The act was committed with insult or in disregard of respect due to offended party on account of his position, age or sex; Habitual violations of the College Student Handbook; The act was committed in consideration of a prize, reward, or promise; The act was committed with evident premeditation; The act was committed with evident premeditation; The act involves employment of craft, fraud and disguise; The act committed resulted to breakage or damage to the property of the College. Other circumstances of a similar nature analogous to the above mentioned.

Article 39. Rules Applied in Appreciating Mitigating and Aggravating Circumstances In the determination of penalties to be imposed, mitigating and aggravating circumstances maybe considered. Nevertheless, in the appreciation thereof, the same must be invoked or pleaded by the proper party, otherwise, the said circumstances shall not be considered in the determination of the proper penalty to be imposed against the respondent concerned. Article 40. Liability of Principal, Accomplice and Accessory Student accomplice and/or accessory found to have violated actionable offenses of this code shall be meted its corresponding sanctions. Article 41. Manner of Imposition 148


When applicable, the imposition of the penalty may be made in accordance with the manner provided herein below a. The minimum of the penalty shall be imposed where only mitigating and no aggravating circumstances are present b. The medium of the penalty shall be imposed where no mitigating and no aggravating circumstances are present c. The maximum of the penalty shall be imposed where only aggravating and no mitigating circumstance are present. d. Where aggravating and mitigating circumstances are present, paragraph [a] shall be applied where there are more mitigating circumstances present; paragraph [b] shall be applied when the circumstances equally offset each other; and paragraph [c] shall be applied when there are more aggravating circumstances” Article 42. Purpose of Penalties To protect infringement of the student rights or infliction upon his person, honor, or property any act amounting to a crime, delict or wrong. It should then, serve as pre-emptive measure in promoting peaceful atmosphere in the academe and fostering harmonious relations among students. Article 43. One Penalty for Each Offense

In meting out penalties, like penalties shall be imposed for like offenses and only one penalty shall be imposed in each case. Article 44. Penalty for Two or More Offenses If the respondent is found guilty of two or more charges or counts, the penalty imposed should be that corresponding to the most serious charge or counts and the rest maybe considered as aggravating circumstances Article 45. Graduation of Penalties In meritorious cases and upon recommendation of the Guidance Counselor, Department Dean and/or Dean of Student Affairs, the College President may commute or remove administrative disciplinary penalties imposed upon students in disciplinary cases, subject to such terms and conditions as may be imposed in the interest of education. Article 46. Final Authority on Suspension, Dismissal and Expulsion Cases 149


The final authority on suspension, dismissal and expulsion cases shall be decided by the College President subject to confirmation of the Board of Trustees.

Article 47. Action by College President The College President shall render a decision within ten (10) days from receipt of complete records of the case. Article 48. Decision by the Board of Trustees The decision of the College President shall be subject to confirmation of the Board of Trustees. Article 49. Effect of Decision The decision of the College President duly confirmed by the Board of Trustees may not prejudice the respondent to his right of filing a motion for reconsideration Article 50. Effect of Administrative Charge The College President and/or Board of Trustees may further employ or pursue such other civil, criminal and/or administrative sanctions as provided for under existing laws. CHAPTER 4 –STUDENT REMEDIES Article 1. A Motion for Reconsideration May Be Filed within Five (5) Days from Receipt of Decision. Article 2. Who may Apply for a Motion for Reconsideration A motion for reconsideration may be filed by the party adversely affected by the decision within the prescribed period. The motion for reconsideration shall be decided by the members of the Board of Trustees. Article 3. When a Motion for Reconsideration is Deemed Filed The motion for reconsideration is deemed filed if such is sent be registered mail on the date shown by the postmark on the envelop which shall be 150


attached to the record of the case and, in case of personal delivery, the date stamped by the office of the Board Secretary. Article 4. Grounds for Motion for Reconsideration The motion for reconsideration shall be based only on any of the following grounds: a. New evidence has been discovered which materially affects the decision rendered; or b. The decision is not supposed by the evidence on record; or c. Error of law or irregularity has been committed prejudicial to the interest of the respondent. Only one motion for reconsideration shall be entertained. Article 5. With Whom Appeal is Filed A notice of the appeal shall be filed with the College Board of Trustees. The Disciplining officer or the College President shall submit, as a matter of requirement, if any to the Board of Trustees within five (5) days from receipt of such order. Article 6. Appeal Fee

A reasonable amount shall be charged as appeal fee to cover expenses in the disposition of the appealed case. Article 7. Forms and Contents of Appeal To perfect an appeal, the appellant shall submit the following; a. Notice of Appeal which shall specifically state the date of decision appealed from and the date of receipt thereof. b. Appeal memorandum containing grounds relied upon for the appeal, together with the certified true copy of the decision, resolution or order appealed from, to be submitted within five (5) days from the date of filing of the notice of appeal; c. Proof of payment of appeal. Failure to comply with the above requirements within the reglamentary period shall be construed as failure to perfect an appeal and shall cause its dismissal. 151


Article 8. Notice of Appeal; Appeal Memorandum The Appellant shall serve to the appellee copies of his notice of appeal and appeal memorandum, as well as such other motions or pleadings, and shall submit to the Board of Trustees proof of service thereof. The appellee shall submit to the Board or its appropriate office, his comments or objections to the appeal or pleading of the appellant within five (5) days from receipt thereof. Failure of the appellee to submit his comments or objections shall be construed as a waiver thereof. Article 9. Authority to Secure Attendance of Parties The College Board of Trustees shall have the authority to secure the compulsory attendance of the parties to the case. Article 10. Finality of Decision

Within five (5) days after the conclusion of appeal proceedings, the decision of the Board of Trustees shall become final or executory. Corresponding action shall be meted out by the appropriate body in the college. CHAPTER 5 – STUDENT GRIEVANCE Article 1 – Nature and Scope of Grievance Grievance refers to student related issues giving rise to student dissatisfaction. The following cases shall be acted upon through the grievance machinery. a. The student was affected by a decision that was made without sufficient consideration of facts, evidence or circumstances. b. The student was affected by a failure to adhere to appropriate or relevant published CSPC policies and procedures. c. A penalty, where applied to the student, was unduly harsh. d. The student was affected by improper, irregular or negligent conduct by a person involved. e. The student was affected by unfair treatment, prejudice or bias. Article 2. Grounds for Appeal The grounds for appeal are: a. A procedural irregularity has occurred; 152


b. There is a new information that could affect the decision but was not provided at the time the decision was made; c. The penalty imposed or decision made was manifestedly excessive/ unfair.

Article 3. Policy Statement The College grievance is anchored on the following policies: a. Expeditious resolution of grievance at all times at the lowest level possible. b. Assured freedom from coercion, discrimination, reprisal and free from biased action on grievance; c. Grievance proceedings not to be bound by legal rules and technicalities; d. Equal opportunity for students to be represented in the grievance committee; e. Development and implementation of pro-active measures that would prevent grievance; f. Verbal or written presentation of grievance in the first instance by aggrieved party; g. Membership of permanent officials and employees only in the grievance committee; and h. Continuing information drive machinery among students.

Article 4. Composition of the Grievance Committee The Grievance Committee shall be composed of at least 3 rd ranking official in the Administrative Services or Academic Division, as the case may be, as chairman, representative from the offices of the College President, nonteaching or faculty associations and human resource management officer, being the duly designated Bilis Aksyon Partner of the College. The Human Resource Management Office shall extend secretariat service to the grievance committee. Article 5. Duties and Functions of Grievance Committee The following are the duties and functions of the Grievance Committee: a. Establish its own internal procedure and strategies; b. Develop and implement pro-active measures or activities to prevent grievance; c. Conduct continuing information drive on grievance machinery among 153


d. e. f. g. h.

students; Conduct dialogue between and among parties involved; Conduct investigation and hearing and render a decision; Document grievance proceedings; Issue certification on the final action of the grievance committee; Submit quarterly report of its accomplishment and status of unresolved grievances.

Article 6. Adoption of Guidelines and Procedures in the Settlement of Student Grievance

The rules and guidelines in the conduct, investigation and hearing of grievance shall be subject to the College Grievance Machinery duly approved by the Civil Service Commission.

CSPC Student Handbook 2013 Edition Published by: Office of the Student Development Services Camarines Sur Polytechnic Colleges Nabua, Camarines Sur Republic of the Philippines 154


STUDENT’S OATH I, ________________________________ a bonafide student of Camarines Sur Polytechnic Colleges, do solemnly swear that I will be loyal to my Alma Mater; I will support its mission and goals and obey the school policies, rules and regulations as well as the legal orders of the duly constituted officials; I will do no falsehood, nor consent to the doing of any in College; I will always conduct myself as a good student according to the best of my knowledge and discretion; and, I impose upon myself this obligation without any mental reservation or purpose of evasion. SO HELP ME GOD. ___________________________________ Signature of Student

COLLEGE – PARENT CONTRACT As a parent of ____________________________ a bonafide student of Camarines Sur Polytechnic Colleges, I _____________________, shall abide by the school policies, rules and regulations; shall encourage my student to actively participate in all school activities and programs; and shall always be supportive to his/ her need as a student.

Conforme: __________________________ Signature of Parent

__________________________ College President

Witnesses:

__________________________

__________________________ 155


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