Submit and Manage Work Orders Effortlessly - ML Work Orders

K12 Facility Maintenance Software

Submit and Manage Work Orders Effortlessly Improve efficiency, reduce labor, and make everyone’s life easier.

K12

targeted

simple

flexible

affordable

purpose built for real-world schools

features for functionality without complexity

to set up, train, manage and maintain

categories, trades and processes

for even the smallest district with fast ROI

Powered by MasterLibrary Construction and Facilities Software

Manage your district’s Work Orders easier, faster and at less cost! As school districts look to improve efficiency, work smarter, and reduce paperwork, one routine operational process that can be automated easily and affordably is a district’s internal Work Order system. ML Work Orders™ K12 Facility Maintenance Software moves this labor-, time- and paper-intensive process to the cloud to dramatically reduce the labor and turnaround time associated with the hybrid systems many districts still use. Our software is different from other work-order automation systems in two important ways: • It was purpose-built for K12 school districts making it easy to set up, learn and use. • It’s a standalone application that’s affordable for even the smallest districts. It also increases transparency for all parties—including the issuer—so everyone knows the status of the request. Optional Preventative Maintenance (PM) and Asset Management modules extend functionality and value even further. Visit MLWorkOrders.com for more information. Then call 585.270.6676, x112 to schedule a demo and ditch the clipboard for the cloud.

Intuitive, flexible Work Order flow is easy to learn, use and manage. Typical K12 District Work Order Flow ML Work Orders™ Software allows K12 public school districts to use the same request-through-completion process they currently use but with the power and flexibility of a cloud-based application.

Request Work Order

A teacher or staff member with a facility-related issue logs into the software to request a Work Order.

Report

Run reports by frequency, building, Work Order type and other parameters.

Approve Close CLOSED

Authorized users can access these feature sets 24/7 via any internet-connected device:

SAVE AN AVERAGE OF 30 MINUTES PER WORK ORDER

• District setup tools to easily define Sites, Spaces, approval paths, and district-wide Work Order fields (e.g., Trades and Purposes). • District management tools that make it easy to approve, decline and prioritize Work Orders.

SAVE AT LEAST $18 PER STUDENT ANNUALLY

• Work Order management fields that allow authorized staff to make notes, add internal/external support staff, and attach digital photos, PDFs and other files that document the scope of work. • Filterable reporting for internal and external labor, equipment, summary, and details. • Optional Preventative Maintenance module ensures major systems and equipment are maintained on a regular basis with automated record keeping and reminders.

COSTS AS LITTLE AS $100/MONTH

Leak in Rm. 234 sink fixed.

The district can choose to have another user review the work performed to officially close the Work Order.

• Free, unlimited user accounts with district-assigned roles, responsibilities and access privileges. • Intuitive interface and Work Order submission process by authorized district staff.

• Optional Asset Management module helps quantify and manage district fixed and movable assets.

REQUEST

Please fix leak in Rm. 234 sink.

WORK ORDER

Big District Features at a Small District Price

WORK ORDER

After submitting the request, an email notification will be routed to the first Work Order approver (dependent on how the school functions). Typical Approval Path 1. Principal 2. Facilities Director 3. Maintenance Supervisor

WORK ORDER

APPROVED Please fix leak in Rm. 234 sink.

WORK ORDER

COMPLETED

Complete

The assigned staff members logs into the software to view Work Order assignments. They have the ability to add labor hours to the Work Order and document any additional notes. They can also communicate with the requester about the progress of the Work Order. When done, the assigned staff member can mark the Work Order as complete. Leak in Rm. 234 sink fixed. - Joe

Assign

Once approved, the Maintenance Supervisor WORK ORDER ASSIGNED assigns the Work Order to Joe, Please fix a school custodian or leak in Rm. 234 maintenance worker which sink by 10am. automatically sends an email notification to the assigned staff alerting them to the new Work Order.

Throughout the process the requester can check both the approval history (when the Work Order was approved or who it is pending approval) and the status of the work order. The requester is also able to add notes to the Work Order if they have any additional information or questions they would like to add.

Please visit MLWorkOrders.com or call 585.270.6676, x112 to schedule a demo.

Other ML Work Orders™ Software Features Customizable Fields • Campus/Locations • Organizations • Buildings • Spaces • Departments • Vendors • Purpose • Trades • Budget Codes • Procedures ML Work Orders™ Software features simple, easy-to-use forms that follow the same process you use now but with no more hard copies.

Available Roles • Site Admin has full admin privileges for Buildings, Users, Trades, Budget Codes, etc. • WO Labor can enter Labor on an assigned Work Order. • WO Approver can approve Work Orders for a specific Space. • WO Closer can mark a Work Order as Closed once Labor marks it as Complete. This role also ensures that the correct labor hours were recorded and correct budget code was selected. • WO Admin can fully manage Work Orders.

Factors to consider when evaluating Work Order software… If your district’s current Work Order request process is labor- and paper-intensive using a variety of hard copies, PDFs and other electronic files, here are some criteria to consider when researching software solutions: Q. Was the system under consideration developed specifically for K12 school districts? Q. Will the system save a substantial amount of district labor and completion times? Q. Is the system simple and easy to set up, manage and maintain? Q. Is the system cost affordable with a fast Return On Investment? Q. Is the system available on its own or is it dependent on the purchase of other components you may not need or want? See if ML Work Orders™ K12 Facility Management Software is a good fit for your district. Visit MLWorkOrders.com for more information, including pricing. Then call 585.270.6676, x112 to schedule a demo based on your district’s needs. MLWorkOrders.com 585.270.6676 Rochester, NY ©2016, MasterLibrary LLC. All rights reserved. If you need to print this document, please recycle the hard copy when done. Thanks!

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