Dec 23, 2011 ... THERMAL POWER STATION, GANDHINAGAR-382 041. (PART – I).
TECHNICAL BID. C-439. Providing services of tractor & man power for.
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GUJARAT STATE ELECTRICITY CORPORATION LTD. THERMAL POWER STATION, GANDHINAGAR – 382 041 (GUJARAT)
AN ISO-9001:2000 AN ISO-14001:2004 POWER PLANT
(A Successor Company of Gujarat Electricity Board)
TENDER Providing services of tractor & man power for FOR THE shifting of waste coal & cleaning etc for Unit # 5 at GTPS. SR. NO
INDEX
PAGE NO
1
TENDER NOTICE
1-4
2
UNDER TAKING ( TO BE SIGNED BY THE TENDERER)
11
3
DETAILED SPECIFICATON
(TECHNICAL BID)
17-19
4
DRAWING NO :
(TECHNICAL BID)
-
5
SCHEDULE “B”
20-22
CHIEF ENGINEER (GEN), GSECL: TPS: GANDHINAGAR
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GUJARAT STATE ELECTRICITY CORPORATION LTD THERMAL POWER STATION, GANDHINAGAR-382 041. (PART – I)
TECHNICAL BID
C-439
DUE ON
Providing services of tractor & man power for shifting of waste coal & cleaning etc for Unit # 5 at GTPS.
AT 3.30 P.M
Dt : 23/12/2011
(IF POSSIBLE)
TENDER FEE PAID-------- YES / NO
• •
TENDER FEE PAID VIDE D.D.NO._________DTD._________RS.________ IF TENDER FEE PAID IN CASH MONEY RECEIPT NO._________ DTD.___________ RS.___________.
Tender fee will be accepted by CASH (at G.S.E.C.L, TPS, CASH Counter) or by Demand draft drawn in favour of Gujarat State Electricity Corporation Limited payable at Gandhinagar on any Schedule / Nationalized Bank or any of the all Public Sector Banks, IDBI, AXIS, HDFC, ICICI & the Kalupur Commercial Cooperative Bank Ltd. will be acceptable. The Tender Fee & EMD in any other form and favor shall not be accepted. (Cheque is not accepted). EMD PAID ------------- YES / NO • EARNEST MONEY PAID VIDE D.D.NO.____ DTD.________ RS._________ The E.M.D. will be accepted by D.D. only. in favour of Gujarat State Electricity Corporation Limited payable at Gandhinagar on Any Schedule / Nationalized Bank or Bank Guarantee issued by any of the all Public Sector Banks, IDBI, AXIS, HDFC, ICICI & the Kalupur Commercial Cooperative Bank Ltd. will be acceptable. The Tender Fee & EMD in any other form and favor shall not be accepted. (Cheque is not accepted).
Payment of Tender Fee and EMD is compulsory for work tender. Otherwise Tender / offer shall be ignored/ rejected. Tenders submitted without tender fee and EMD will
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not be accepted. Tender fee & E.M.D. both should be paid by separate D.D. in case of payment of the same by D.D. Interest is not payable on the EMD. Tenderer should quote the reference of payment of EMD & Tender Fee i.e. DD No. & Date for EMD PAID &.Money receipt no. / DD No. & Date FOR Tender Fee on cover page of technical Bid otherwise Bid will not be considered for opening. Tenderer should also certify as "unconditional tender" on tender cover itself.
PLEASE MENTION: •
Registration No. : ____________________________________________
•
EPF Code No. : _____________ (The contractor shall have to submit the attested copy of EPF code No. certificate received from RPFC without fail otherwise tender will not be considered )
•
INCOME TAX PAN NUMBER :- _____________________________________:
•
Service Tax No. : _________________________________________
THIS TENDER SHOULD BE SUBMITTED DULY SIGNED WITHOUT REMOVING A SINGLE PAGE, OTHERWISE THE TENDER IS LIABLE TO BE REJECTED FOR WORKS TENDER. The tender received after time and date specified in the tender notice will not be accepted. Once the offer Submitted by the Contractor before due date of submission, the Contractor will not be allowed to submit revised/ additional/Modified/other after opening of bid. Any alterations/ modification to the bids received after submission of offer shall not be considered unless carried for by the Corporation in negotiation.
•
The undersigned reserves the right to reject any or all tenders without assigning any reasons thereof.
CHIEF ENGINEER (GEN), GSECL: TPS: GANDHINAGAR
TENDERER NAME: NAME OF COMPANY: ADDRESS:-
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GUJARAT STATE ELECTRICITY CORPORATION LTD THERMAL POWER STATION, GANDHINAGAR-382 041. Interested bidders are requested to download tender documents from our Website (www.gseb.com & www.gsecl.in). After filling the required details, same should be submitted by Registered A.D. or by Speed Post ONLY Offers submitted by Courier or Hand Delivery will be NOT allowed. No tender shall be accepted/ opened in any case after due date and time(15:00 hour) of receipt of tender irrespective of delay due to postal services or any other reasons and that the GSECL shall not assume any responsibility for late receipt of the tender. Tender received late will not be accepted. Any postal delay in submission / delivery of the tender shall be to the party’s account. Vendor registration with GSECL is not compulsory required for submitting the Tender. BIDDERS ARE ADVISED TO VISIT OUR ABOVE WEBSITES REGULARLY UP TO OPENING OF BID FOR ANY CORRIGENDUM MAY BE & SUIBMIT CORRECTED COPY OF TENDER (OTHERWISE YOUR OFFER WILL NOT BE CONSIDER FOR OPENING) & EXTENSION OF DUE DATE. The brief details regarding tender are as under:TENDER NO.
C-439
NAME OF TENDER / WORK
Providing services of tractor & man power for shifting of waste coal & cleaning etc for Unit # 5 atGTPS..
ESTIMATED COST
(IN Rs.)
413300/-
LAST DATE OF SUBMISSION OF TENDER UP TO 3.00 P.M (BY RPAD / SPEED POST & DATE OF TECHNICAL BID OPENING. AT 3.30P.M( If POSSIBLE )
DT : 23/12/2011
TENDER FEE BY CASH/ DD
(IN Rs.)
500/- (NON REFUNDABLE)
EARNEST MONEY
(IN Rs.) 4133/-
SECURITY DEPOSIT
5% of contract value.
VALIDITY OF RATES:-
180 DAYS FROM THE DATE OF OPENING OF THE TENDER
TIME LIMIT FOR COMPLETION
6 months
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GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR BIDS FOR WORKS GENERAL CONDITONS The tender must be submitted in THREE sealed envelope system. Subject and Tender No. Clearly written on covers. 1) E.M.D. +Tender Fee cover (2) Technical Bid cover (3) Price Bid cover EMD +Tender FEE both should be kept in one separate cover & should be submitted with Technical Bid & Price Bid Covers. The tenders duly filled in sealed covers will be received by RPAD/Speed Post super scribing Tender No. & Subject at the office of The Chief Engineer (Gen), GSECL, TPS, Gandhinagar Up to 15.00 hrs ON Due date and will be opened at 15.30 hrs on the same day (if possible) in the presence of bidders who wish to remain present. The tender is non-transferable document to be submitted in two parts namely Technical bid (Part-I) with all enclosures of the tender documents and Price Bid (Part-II) simultaneously in separate sealed covers dully super scribed the respective covers as “Technical-Bid” and “Price Bid”, Tender No, Due date of opening etc. The Tenders shall be accepted by R.P.A.D./speed post only up to 15:00 hrs. on the date of opening of tender. 1. TECHNICAL BID: 1.1) The technical bid comprises scope and nature of works and quantity of works/jobs, drawings (Refer Schedule-B), required technical qualification for execution of the works/job etc. for which price are to be quoted. Also, all the technical details of the stores/materials offered in accordance with the Corporation speciation guaranteed technical particulars and conditions, etc; except THE PRICE BID which should be quoted separately and should be submitted separately in the PRICE BID COVER. 1.2) The Technical Bid shall be opened at 3=30 PM (15.30 Hrs) on Due date (If possible), in the presence of those tenderers who wish to be present. If the Authorized Representative is likely to be present then he must submit the authorization letter of the representing company at the time of opening of Bids and this is compulsory. Only One Authorized Representative shall be allowed. Please note that the required documents should be invariably submitted with tender copy. And tender without documents is liable to be ignored. 1.3) Contractor has to submit all required documentary evidences there of to qualify for acceptance of their technical bid. The acquisition of the tender documents by any party will not automatically qualify the party as to its capability to execute such or similar orders. The Corporation shall assess the capability of the party at the time of evaluation of the technical bids. 5
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1.4) The submission of the offer by any contractor does not mean that the bidder is qualified for execution of the works. After opening of the technical bids, the competent authority will evaluate on the basis of technical qualification criteria. If contractor’s bid does not meet the technical qualification criteria, then his technical bid will be ignored. Decision taken by the CE(G),GTPS will be binding to all in this regard. 2. PRICE BID: 2.1) The price bid comprises Schedule-B, in which the tenderer has to offer their rates in accordance with the technical specification specified in technical bid with all commercial terms and condition. The Price Bid must be submitted strictly as per Schedule-B and shall be submitted in the separate envelope (dully sealed) super scribed ‘PRICE BID’ with subject and shall be submitted simultaneously with the Technical Bid. 2.2) Price bids of technically acceptable tenders shall open in the presence of technically qualified parties only. The time and date of opening of the price bids shall be decided by the Corporation after analyzed & scrutiny of the technical bids and the intimation will be given only to the technically accepted/qualified tenderers / parties. 2.3) The ‘TECHNICAL” and ‘PRICE” Bids shall contain adequate cross-reference wherever necessary to ensure clear and proper co-relation of the two bids without ambiguities whatsoever. Any technical questions information and clarifications that may be required pertaining to this Tender should be referred to the Chief Engineer (Gen), Gandhinagar, TPS-382041 reserves the right to reject any OR all tenders without assigning any reasons thereof. 2.4) Bidders have to quote their rates GSECL’s given format of price bid. CONDITIONS FOR PRICE BID a.) For Works Portion Only: As per Schedule B, for service tax etc. b.) For Supply Portion Only:- Party shall have to quote their rates in Schedule “B” of price bid only along with commercial terms and conditions. The details of applicable taxes/duties, service charges, packing & forwarding charges, freight, insurance, F.O.R. etc. with or without taxes or duties shall be indicated clearly in tech bid as well as also in price bid if applicable. It is compulsory to indicate above in price bid otherwise offer of taxes shown only in tech bid will be ignored. 3. Tenders duly filled must be accompanied by the following documents. Sealed percentage rate tenders are invited from the reputed contractors with sound engineering back ground, experience and financial capability, fulfilling qualifying requirement stated hereunder at GANDHINAGAR TPS, Gujarat. (A). Prequalification Criteria:6
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3.1) Experience certificate for execution of similar works (as mentioned in below) successfully completed by the contractor as under. 3.2) Details of orders for similar nature/jobs carried out along with documentary evidence, performance certificate and their organization set up for such work executed in past there of indicating the names of the organizations, order no and date. 3.3) Solvency Certificate for 20% value, of the estimated cost of any Nationalized Bank. 3.4) Details of P.F. code No. from the appropriate provident fund authorities and details of P.F. paid to the employees for last six months. Certificate of separate provident fund account number. 3.5) Bidder shall have to submit the PAN card No for Income Tax with documentary proof. 3.6) Details of the partnership deed. 3.7) Details of Tools, tackles, equipments and personals available with firm relevant to the job/subject tender. 3.8) Copy of the updated valid labour contract license from the appropriate authorities and updated workman group insurance policy covering labour engaged. 3.9) The tenderer shall have to produce the document of last three years annual account, i.e. profit & loss account and balance sheet, if the estimated cost of tender is more than 50 lakhs along with technical bid. 3.10) Details of skilled/semi-skilled persons presently employed by the contractor having sufficient knowledge of similar jobs. Other Terms & Conditions 1. Contractor shall indemnify GSECL against for any injury and/or damage that may be caused in his man or material. Moreover, the contractor shall be fully responsible for any damage caused to the Corporation’s properties done by his man/materials while executing the work. The Corporation will be entitled to recover the damage from the party’s bill. 2. At any time if GSECL feels that progress of work is unsatisfactory and work force of contractor is inadequate, other agencies/ departmental personnel will be put in parallel for expediting the work. Amount so incurred will be recovered from the contractor’s bill. In this case decision of the Engineer-in-charge shall be final and binding to the contractor. 3. At any stage of the contract period, if the contractor fails to complete the job or his work is not found satisfactory the same will be got done at his cost and risk and additional expenditure incurred by the Corporation will be recovered from him by giving one week's notice. 4. Subletting the contract to other agency is not permitted unless and otherwise approved by the competent authority. 5. Conditional tender will not be accepted. Withdrawal of condition unilaterally before or after opening of tender will not be permitted. 6. The contractor has to carry out the required work strictly according to guidance given by the Corporation's responsible officer. 7. The Corporation reserves the right whether the materials to be accepted, or not. Only specified and scheduled materials are to be examined by Corporation's officer and then if suitable will be accepted by the Corporation. 7
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8. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS, Gandhinagar which will be paid after the certificate regarding correct receipt of the materials in good condition. 9. The rates should be quoted without any condition. The rates be written in words and figures legibly. 10. The contractor shall have to execute an agreement with the Corporation on a non judicial stamp paper, the cost of which will have to be borne by the contractor and will have to sign the contract and tender booklet of the Corporation. 11. The contractor has to pay security deposit of 5 % of the contract value, before commencing the actual work. 12. If successful contractor fails to pay the required security deposit and does not come forward to execute the work, the full value of EMD will be forfeited by the Corporation. 13. Any terms and conditions mutually agreed to writing shall be for a part of the contract. 14. The authorized officer/person of the Corporation will have the liberty to check the material and work etc. 15. Regarding the quality and acceptance of the jobs the authorized officer's decision will be binding and final and no dispute on this account will be entertained. 16. General terms and conditions of the Corporation for works contract will be made applicable for this work also. The booklet is attached herewith. 17. No material for the said work will be supplied by the Corpn. except specified in schedule thereof. 18. If the work is not done as per specification given by the Corporation in stipulated time in all respects, the penalty will be levied as per Corporation's rules. Any delay that may take place in supply and / or erection, testing and commissioning activities beyond contractual cut off date / stipulated period in the order shall be subjected to penalty (not liquidated damages) at the rate ½ % of the contract price / order price per week or part thereof subjected to a maximum of 10% of the total contract value/ order value (i.e. End cost including taxes & duties) 19. Tenders will be accepted only on or before due date and time of opening. 20. The contractor will be responsible and liable for any damage to man and materials during his work. 21. While execution of this job our plant and auxiliaries will be in running conditions. Hence contractor has to take all precautions for safety etc. Safety belts etc. also to be used wherever necessary while working. 22. Corporation reserve the right to terminate the contract if quantity shown in Schedule-B is executed earlier. 23. All the terms and conditions specified in Industrial & safety laws are binding on the contract. 24. Registration certificate under labor contract act will have to be obtained before execution of contract. 25. The laborers shall be supplied for 8 hours a day, so contractors shall arrange accordingly. The CE(G),GSECL, Gandhinagar, reserves right to reject/accept any or all tenders without assigning any reasons thereof and to split up the work between the parties as the case may be.
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C – 439 Chief Engineer (Gen), GSECL: TPS: Gandhinagar.
We hereby agree for the terms & conditions laid down in Tender. All the bidders are requested to see and verify the documents of a) General safety rules / norms” to be observed by the contractors b) Additional terms and conditions regarding industrial law and other related matters for the tender documents. c) General rules and directions for the guidance of contractor booklet of GSECL, GTPS on our website under heading of “Rules for Works” And confirm that all the above documents you have verified & certify as below “I/we hereby has read the above documents and agree for the Safety Rules, Industrial Laws and Contract Booklet (a, b & c as above) and accordingly submitted my/our offer.” Contractor's Signature With Seal & Date
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C – 439 E. M. D. BANK GUARANTEE FORMAT
FOR TENDER NO.___________________________________________________ APPENDIX – I (BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-) Messer’s WHEREAS __________________________________________(Name & Address of the Firm)having their registered office at _____________________________________ (Address of the firms Registered office) (Hereinafter called the ‘Tenderer’) wish to participate in the tender No. _______________for_______________________of____________________________ (Supply/Erection/Supply & Erection Work) (Name of the material/equipment/Work) For ___________________________Gujarat State Electricity Corporation Ltd and WHEREAS a Bank Guarantee for (Hereinafter called the “ Beneficiary ”) Rs._____________(Amount of EMD) valid till _________(Mention here date of validity of this guarantee which will be 4 (FOUR) months beyond initial validity of Tender’s offer) is required to be submitted by the tenderer along with the tender. We,__________________________________________________________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having our registered office at ______________________(Address of Bank’s registered office) hereby give this Bank Guarantee No.________________ dated _________ and hereby agree unequivocally and Unconditionally to pay within 48 hours on demand in writing from the Gujarat State Electricity Corporation Ltd or any officer authorized by it in this behalf any amount not exceeding Rs._______________(Amount of E.M.D.), (Rupees_______________________________________ _________________(In words) to the said Gujarat State Electricity Corporation Ltd on behalf of the Tenderer. We_________________________________(Name of the Bank) also agree that withdrawal of the tender or part thereof by the tenderer within its validity or Non submission of Security Deposit by the Tenderer within one month from the date tender or a part thereof has been accepted by the Gujarat State Electricity Corporation Ltd would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary. This agreement shall be valid and binding on this Bank up to and inclusive of ____________________(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantee) change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with or without our knowledge or consent by or between the tenderer and the Gujarat State Electricity Corporation Ltd. NOTWITHSTANDING anything contained hereinbefore our liability under this guarantee is restricted to Rs.__________ (Amt. of E.M.D.) (Rupees _______________________________________________________ _______________________________) (In words). Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Place: Date: Please Mention here Complete Postal SIGNATURE OF THE BANK’S AUTHORISED Address of the Bank with Branch Code, SIGNATORY WITH OFFICIAL SEAL Telephone and Fax Nos
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ON STAMP PAPER OF RS.100/FORM OF BANKER’S UNDERTAKING (For SD) We, Bank of___________________________________hereby agree unequivocally and unconditionally to pay within 48 hours on demand in writing from the Gujarat State Electricity Corporation Ltd or any Officer authorized by it in this behalf any amount up to and not exceeding Rs.______________(in words) Rupees________________________________________________________ to the said Gujarat State Electricity Corporation Ltd on behalf on M/s._______________________________________________________who have entered into a contract for the supply/works specified below: A/T No.__________________________dated_________. This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. “NOTWITHSTANDING” anything contained herein before our liability under this guarantee is restricted to Rs._________________________ (Rupees_____________________________________________ only). Our guarantee shall remain in force until ___________. Place: Date: OF THE BANK’S Please Mention here Complete Postal SIGNATURE SIGNATORY WITH Address of the Bank with Branch Code, AUTHORISED OFFICIAL ROUND SEAL Telephone and Fax Nos.
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List of Banks for Banker’s Undertaking (EMD & SD) (A) Guarantees issued by the following Banks will be accepted as SD/EMD on permanent basis. 1. All nationalized Banks including the public sector Bank-IDBI Bank Limited. 2. Private sector Banks authorized by RBI to undertake state Government business (at Present AXIS Bank, ICICI Bank and HDFC Bank) (B) Guarantees issued by the following Banks will be accepted as SD/EMD for the period up to 31st March 2012 1. Commercial bank ** Kotak Mahindra Bank ** Yes Bank ** IndusInd Bank
2.
Regional Rural Bank
** Saurashtra Gramin bank ** Baroda Guajarat Gramin bank ** Dena Gujarat Gramin Bank
3.
Co-operative banks of Guajarat
** The Kalupur commercial Co-operative Bank Ltd. ** Rajkot Nagrik Sahakari Bank Ltd. ** The Ahmedabad Mercantile Co-operative Bank Ltd. ** The Mehsana Urban Co-operative Bank Ltd.
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GUJARAT STATE ELECTRICITY CORPORATION LTD THERMAL POWER STATION, GANDHINAGAR-382 041 1. (a) Full Name and Address
:
(b) Telephone No & Telegraphic Address
:
2. Particulars of Registration as a Contractor and class in which Registered. In the Gujarat Elect. Corp. Ltd. In other Govt. Dept. 3. Reference to be made to (Name & Address) 1. 2. 3. 4. Previous experience in Railway, PWD and other works. 5. Any other information the contractor may desire to give. Note: (1) True copies of testimonials may be attached but they will not be returned. (2) The SSI/NSIC will not be accepted for exemption of Tender Fee and EMD for Works Tender. Payment of Tender Fee and EMD is compulsory for work tender. Otherwise Tender / offer shall be ignored. (3) All the bidders are requested to see and verify the documents of a) General safety rules / norms” to be observed by the contractors b) Additional terms and conditions regarding industrial law and other related matters for the tender documents. c) General rules and directions for the guidance of contractor booklet of GSECL, GTPS on our website under heading of “Rules for Works” And confirm that all the above documents you have verified & certify as below “I/we hereby has read the above documents and agree for the Safety Rules, Industrial Laws and Contract Booklet (a, b & c as above) and accordingly submitted my/our offer.”
Place :
Signature of Tenderer with Seal & Date Contact Person : Address:
Date :
Telephone No. Mobile No. Fax No. E-Mail Website 13
: : : : :
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Gujarat State Electricity Corporation Ltd. Thermal Power Station, GANDHINAGAR Annexure Sub: - Tender for the Providing services of tractor & man power for shifting of waste coal & cleaning etc for Unit # 5 atGTPS.
ON FIRM’S LETTER HEAD:-
I/WE __________________________________________________________THE
AUTHORISED SIGNATORY OF M/ S __________________________________
HEREBY CETRTIFIED THAT M/S ______________________________________
IS NOT RELATED WITH OTHER FIRMS WHO HAVE SUBMITTED TENDERS
FOR THE SAME ITEMS UNDER THIS INQUIRY / TENDER.
SIGNATURE OF THE TENDERER WITH DESIGNATION.
SEAL OF THE FIRM: PLACE: DATE:
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GUJARAT STATE ELECTRICITY CORPORATION LIMITED, BARODA Date: INTEGRITY PACT OUR ENDEAVOUR To, create an environment where Business Confidence is built through Best Business Practices and in fostered in an atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of society and the nation. GSECL’S COMMITMENT
PARTY’S COMMITMENT
■ To maintain the highest ethical standards ■ Not to bring pressure recommendations in business and professions. from outside GSECL to influence its decision. ■ Ensure maximum transparency to the ■ Not to use intimidation, threat inducement satisfaction of stakeholders. or pressure of any kind on GSECL or any of it’s employees under any circumstances. ■ To ensure to fulfill the terms of agreement ■ To be prompt and reasonable in fulfilling / contract and to consider objectively the the contract, agreement, legal obligations. viewpoint of parties. ■ To ensure regular and timely release of ■ To provide goods and/or services timely as payments on due dates for work done. per agreed quality and specifications at minimum cost to GSECL. ■ To ensure that no improper demand is ■ To abide by the general discipline to be made by employees or by anyone on our maintained in our dealings. behalf. ■ To give maximum possible assistance to ■ To be true and honest in furnishing all the Vendors / Suppliers/ Service information. Provider and other to enable them to complete the contract in time. ■ To provide all information to ■ Not to divulge any information, business suppliers/contractors relating to details available during the course of contract/job which facilitate him to business relationship to others without the complete the contract/job successfully in written consent of GSECL. time. ■ To ensure minimum hurdles to ■ Not to enter into carter/syndicate/ vendors/suppliers/contractors in understanding whether formal/non-formal completion of agreement/ contract/ work so as to influence the price. order. ---------------------------------
---------------------------------
Seal & Signature (GSECL’s Authorized Signatory) Name : Designation :
Seal & Signature (Party’s Authorized Person) Name :-
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GUJARAT STATE ELECTRICITY CORPORATION LIMITED. TPS: GANDHINAGAR. GENERAL TERMS & CONDITIONS :-
Name of Work: Providing services of tractor & man power for shifting of waste coal & cleaning etc for Unit # 5 atGTPS. 1. It is essential to remove the reject coal immediately without any accumulation at the coal mill discharge spout, so as to keep the coal mills available round the clock. Without generation loss. 2. Sufficient manpower will be required for removing the coal reject from and near by mills area and to make the spout clean when the belt will be out of service. Sufficient means should be available during belt outage so there is no accumulation of coal reject at mill area and there should not be any complaint from Shift-In-Charge Engineer at any time regarding mills chocking. 3. The contractor or his authorized responsible person should be available at site round the clock for supervision and solving the complaint regarding non lifting of reject coal/not cleaning of reject belt trench etc. 4. In case of any complaint regarding accumulation of coal reject in the mill area or in reject hopper, the S.E. (M:I) is empowered to levy penalty up to Rs. 1000/- per day. 5. Each trip shall be supervised by GSECL representative at site at mill area and at the coal control room. The contractor should take the signature of Company’s representative at mill area/reject hopper area in each coal reject tractor slip and handover same to the representative at coal C/R as directed by site in-charge. 6. The contractor should maintain 3 to 4 tractor with sufficient labours round the clock in case of belt outage. However during normal plant running contractor must maintain sufficient tractors round the clock to empty out reject hopper & lift the reject coal lying if any around the mill area as well as near by column area. 7. Spilled over reject coal on the way of transportation (i.e. from hopper/mill area to reject yard) should be lifted/removed manually by the contractor immediately at free of cost as per instruction of site engineer. 8. Only those bidders shall be considered who have minimum three tractors of their own and not engaged at other works at GTPS and having sufficient experience of two years for Coal reject transportation at similar T.P.S. having M.W. Capacity not less than 500M.W.and executed single order worth Rs.10 lacs for same work, per annum. 9. At a time of annual/capital shut-down the mill conveyor trench and surrounding area of Mills, has to be completely cleaned within 2 to 3 days. 10. The back door of tractor trolleys or dumpers should be properly fitted, so that coal should not spill from vehicle to road, during transportation. If coal spillage is observed from any vehicle Rs. 50.00 (Rs. FIFTY Only) for tractor trolley trips and Rs. 80.00 (Rs. Eighty Only)per dumper trip will be levied as penalty and contractor has to lift the spilled coal immediately from the road so as to keep the road clean. 11. At duration of 15 days a preventive maintenance is to be carried out, and belt will be stopped for duration of 8 to 10 hrs. Contractor has to arrange for a sufficient tractors (Three to Four Tractors) and man power during the above maintenance period for manual reject coal transport, in such a way that no reject coal gets accumulated near mill side area and generation does not affected. There should not be any complain from shift in charge engineer of Unit No.5. CHIEF ENGINEER (GEN) GSECL TPS GANDHINAGAR Contractor’s Signature With Seal & Date.
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GUJARAT STATE ELECTRICITY CORPORATION LTD THERMAL POWER STATION GANDHINAGAR. Technical Specificationds PLACE OF WORK :- Gandhinagar Thermal Power Station Unit NO. 5 SCOPE OF WORK :The work is to be carried out at GTPS, consisting of collecting, loading, and transporting of coal rejects from coal mill area and reject hopper by contractor’s tractors to the stacking yard as directed by site engineer. The work also includes cleaning of reject trenches. This work involves working round the clock and in no case coal reject should remain near by mills to avoid any choking of mills or rejects belt trench or reject hopper due to non removal of reject coal. TERMS & CONDITIONS:-
(1) (2) (3)
(4)
(5)
(6)
(7) (8)
(9)
The contractor shall have to complete the job daily round the clock keeping required means available (i.e. Tractors, Tagara, Shovel, spade, Man power etc.) Contractor shall ensure that all reject should be transferred daily round the clock so that there should not be any accumulation of coal reject near mill and in reject coal hopper. The contractor shall have to arrange sufficient manpower for collecting coal rejects of running unit and cleaning the coal reject trench & hopper round the clock. The sufficient manpower with supervisor must be present for cleaning in each shift. The cleaning means removals of reject coal from one end to another end of coal reject trench so that reject belt and rollers should move freely. The contractor should kept his authorized responsible person or supervisor in each shift available at site for supervision and solving the complaint regarding non-lifting of reject coal/not cleaning of reject belt trench etc. He should report his presence and nos. of labours present in particular shift at CYO STG-I C/R. In each & every shift cleaning work must be under execution and perfect, if any case cleaning work of reject belt trench & conveyor belt structure and deking plates of the trench not found in particular shift then payment of Item Sr. No. 3 of schedule B will be not made for that particular shift as well as penalty will be imposed Rs. 400/- for nonexecution of this work for that particular shift. The contractor shall have to arrange sufficient manpower for collecting coal rejects of running unit and to stack the same in the area and manner as directed by Corporation’s supervisor / officer. The sufficient means for collecting and transporting coal reject shall have to be arranged by the contractor at his own cost. All tools and tackles required for this work shall be arranged by the contractor. Payment will be made on basis of volumetric contents of the trolley to be measured jointly by engineer in charge & contractor used as transporting vehicles. Only permanent fitting on vehicle will be considered for volumetric content of the vehicles, which will be verified from time to time. If the contractor fails to carry out the job at any time and/or his working is found unsatisfactory, the work shall get done at his risk and cost through departmental persons or through other agencies and the extra expenditure incurred shall be
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PUR – F – 023
(10) (11) (12)
(13)
(14) (15) (16) (17)
(18) (19) (20) (21) (22)
(23) (24) (25) (26) (27)
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recovered from the contractor, either from his R. A .Bills and/or from his security deposit. For any dispute and/or ambiguity the decision of the Chief Engineer, GTPS shall be final and binding on the contractor. The contractor should inform the name and address of his authorized and responsible representatives to our office, so that our field officers can contact him as and when require in connection with execution of the said work. The contractor shall submit his bill in triplicate along with necessary statement of monthly work done along with supporting documents, like tractor trip slips, to concern site engineer for recording and forwarding. The payment shall be made as per Corporation’s rules. The contract period is for 6 months from the date of starting the work, however the time limit can be extended for further three months or till finalization of new tender on same rates and with same terms & conditions with proportionate increase in work quantity. Rate quoted include cleanliness of site in all respect and hold good for work under all site conditions like cold, rain, moisture etc. The quantities given in Schedule – “B” are purely approximate and it may vary widely, Corporation shall not be responsible for such variation and no compensation will be allowed for less quantities. Payment will be made only for actual work carried out. The contractor shall have to keep the coal reject trench perfectly clean round the clock. The contractor shall see that the spilled over coal in the trench shall be fed on the running reject conveyor belt. In case of shut-down of the belt, the reject coal shall be removed from the trench as well as from nearby the mills area immediately thorough tractors. and if required JCB/ Loader should also to be arranged for speedy lifting of reject coal to meet plant requirement. There should not be any delay in transportation during belt outage; all mill spouts should be kept cleaned by contractor by engaging sufficient manpower. The coal reject trench is covered by the plates. The contractor shall have to remove the same for cleaning the trench from one end to other end and shall refit the same after perfect cleaning. The contractor shall engage sufficient labours for cleaning the trench, handling the covering plates and feeding of spilled over coal reject on the belt or in the tractors as directed by site engineer. The contractor shall remove all material debris, metal piece, oil, water etc. from the trench. No extra payment will be made for this work.. Lighting arrangement will be provided but in case of failure of lighting at any location, the contractor shall not refuse or find any excuse for not cleaning the trench. Contractor has to replace all types of rollers, skirt rubbers etc. as and when required as per the instruction of site in-charge. He has to collect the required materials from coal plant maint. Section and credit the replaced material at his own cost, and whatever the work done, the statement should give to site-in-charge with location Nos. where the material is used. The contractor should see that all the idlers/rollers remain free and rotating and ultimately the belt should run freely. There are lighting cables in the trench and the working space is very limited and awkward so that contractor shall work with due care. The contractor shall shift the coal reject from the coal mill area and from coal reject hopper regularly. The accumulation of coal reject in the hopper will not be allowed in any case as accumulation of hot coal reject creates fire and burning of coal reject. In case of outage / failure of reject belt due to any reason, the contractor shall arrange to shift the coal reject from coal mill area as well as the trench immediately by engaging sufficient means. There is a water-gutter besides the mill reject trench. Many times reject falls in the gutter and chocking of gutter takes place, on such occasions the reject from the gutter
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PUR – F – 023
(28) (29)
(30)
(31) (32) (33)
(34)
(35)
(36)
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and surrounding area shall be removed immediately so that chocking of gutter may not take place. In case of any complaint regarding accumulation of coal reject in the mill area or in reject hopper or in reject belt trench, the S.E. (Fuel) is empowered to levy penalty up to Rs. 1000/- per day. Each trip shall be supervised by GSECL representative at site at mill area and at the coal control room. The contractor should take the signature of Corporation’s representative at mill area/reject hopper area in each coal reject tractor slip and handover same to the representative at coal C/R as directed by site in-charge. The contractor should maintain 3 to 4 tractor with sufficient labours round the clock in case of belt outage. However during normal plant running contractor must maintain sufficient tractors round the clock to empty out reject hopper & lift the reject coal lying if any around the mill area. Spilled over reject coal on the way of transportation (i.e. from hopper/mill area to reject yard) should be lifted/removed manually by the contractor immediately at free of cost as per instruction of site engineer. At a time of annual/capital shut-down the mill conveyor trench and surrounding area of Mills, has to be completely cleaned within 2 to 3 days. The back door of tractor trolleys or dumpers should be properly fitted, so that coal should not spilled from vehicle to road, during transportation. If coal spillage is observed from any vehicle Rs. 10.00 (Rs. Ten Only) for tractor trolley trips and Rs. 30.00 (Rs. Thirty Only) per dumper trip will be levied as penalty and contractor has to lift the spilled coal immediately from the road so as to keep the road clean. When ever a preventive maintenance is to be carried out, and belt will be stopped for duration as required. Contractor has to arrange for a sufficient tractors (Three to Four Tractors) and man power during the above maintenance period for manual reject coal transport, in such a way that no reject coal gets accumulated near mill side area and generation does not affected. There should not be any complain from shift in charge engineer . The successful Tenderer will submit the list of his workers. List of his tractor nos. trolley nos. actual volume of trolleys. Back door of trolleys/carriers should be in properly working condition so that road on which they transport, does not filled with spilled coal from tractor trellis/carriers. All tractor trolleys or dumpers will have its registration number plate properly fixed and kept cleaned. Moreover on both side of tractor trolley/dumper Sr. No. will be painted in 1 feet square such like K-1, K-2, K-3 etc.
CHIEF ENGINEER (GEN) GSECL TPS GANDHINAGAR
Contractor’s Signature With Seal & Date.
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PUR – F – 023
C – 439
GUJARAT STATE ELECTRICITY CORPORATION LTD THERMAL POWER STATION, GANDHINAGAR-382 041. (PART – II)
PRICE BID
C-439
Providing services of tractor & man power for shifting of waste coal & cleaning etc for Unit # 5 at GTPS.
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PUR – F – 023
C – 439
Gujarat State Electricity Corporation Limited Gandhinagar Thermal Power Station SCHEDULE - B
Providing services of tractor & man power for shifting of waste coal & cleaning etc for Unit # 5 atGTPS.
NAME OF WORK:
SR. NO.
DESCRIPTION OF ITEM
QTY
UNIT
RATE
AMOUT
1
Removal, Collecting, Loading, transporting & stacking of coal reject, from the reject hopper of unit no.3 & 4. (Including leveling of trolley) in the P.H. area as directed by the site engineer (up to 2KM lead one way.)
14000.00
CMT
14.70
2,05,800.00
2
Collecting, loading, transporting and stacking of coal rejects from near by mill area of Unit No.3 & 4 (During failure or shut down of reject conveyor belt as directed by site Engineer up to 2KMS lead one way)
4000.00
CMT
21.50
86,000.00
3
Cleaning of coal reject trench, including feeding of spilled over reject coal on reject conveyer belt and removing of foreign material such as water, oil, debris, dust, iron piece, scrap, etc. from trench and surrounding the mill area of unit 3&4 up to rejection hopper of unit 3&4 in each shift.
540
SHIFT
225.00
121500.00
TOTAL RUPEES FOUR LAKH THIRTN THOUSAND THREE HUNDRED ONLY
4,13,300.00
CHIEF ENGINEER (GEN) GSECL: TPS: GANDHINAGAR (1)
(2)
My / Our offer is _____________%age higher or ______________%age lower than the above estimated cost (%age should be written in figures and words) ____________________________________________________ The above estimated rates are exclusive of service tax hence same will be paid extra by GSECL at prevailing rate as applicable subject to provide service tax registration No & copy thereof. 21
PUR – F – 023 (3)
(4) (5)
(6)
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The tender received after time and date specified in the tender notice, will not be accepted. Once the offer submitted by the contractor before due date of submission, the contractor will not be allowed to submit revised / additional/modified/ other after opening of technical bid. All commercial terms and condition along with price schedule is invariably indicated in price bid only. The contractor shall have to submit the attested copy of EPF code No. certificate received from RPFC without fail otherwise tender will not be considered. All the bidders are requested to see and verify the documents of (a) General safety rules / norms” to be observed by the contractors (b) Additional terms and conditions regarding industrial law and other related matters for the tender documents. (c) General rules and directions for the guidance of contractor booklet of GSECL, GTPS on our website under heading of “Rules for Works”
And confirm that all the above documents you have verified & certify as below “I/we hereby has read the above documents and agree for the Safety Rules, Industrial Laws and Contract Booklet (a, b & c as above) and accordingly submitted my/our offer.”
Contractor’s Signature With Seal & Date.
22
