Call eye doctor. B. Spend 1hour in the library researching for COM paper. A.
Write Intro ... “The secret of the future is hidden in your daily routine.” - Mike
Murdock.
Time Management Strategies to keep you on track and ahead of the game.
Session Goals To share time management skills and concepts that we know will help you to successfully manage your time.
Some thoughts on time… Time management guru Hyrum Smith: – We think we are going to have more time at some unspecified future date than we do now. – We think that somehow we can save time, when in fact we have all the time there is right now.
Some thoughts on time… Steven Covey – The key is not to prioritize your
schedule, but to schedule your priorities.
The Basics Articulated goals or objectives
Time management is “self-management”
A Systems Approach Goal Setting Time Shifting and Adjusting
Taking Action
Time Management Cycle
Time Awareness and Tracking
Planning
What are your priorities? Draft a mission statement by answering the following questions: – What gives my life meaning? – Who do I want to be? – What do I want to do?
Determine which tasks will help you get there and which will not
Knowing where you are going determines the route you will take to get there.
What are your goals? Ask yourself: what is the most important thing I could do in order to be more effective in my life? – Today – This Week – This Month – This Year
Schedule these important tasks and work to achieve them.
Time Awareness How do you use each of the 168 hours available to you each week?
Time Shifting How can you use your awareness of the ways you use your time to shift it? Based on how you use time, how could you reallocate it to improve your use of time? In which areas do you want to cut down on your use of time? In which others do you wish to increase it?
Procrastination Definition of procrastination: – Intentionally engaging in a task of lower importance to avoid a task of relatively higher importance. Procrastination has little to do with laziness. In fact, most procrastinators busy themselves with many, many (unimportant) tasks in the process of avoiding bigger tasks.
Overcoming Procrastination The following tasks may help you prevent procrastination – – – – –
Reward yourself for completed work Set limits on work time Remind yourself of your goals Focus on what you can do Inform others of your goals
Big Picture Planning Use the End of Semester Crunch Grid to map out your study schedule for finals End of Semester Crunch Grid Week of:
Use a monthly calendar to track major deadlines and to inform yourself when the peaks of the year are Use a one page semester calendar to see the big picture and help you plan ahead
WEEK
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Planning Write a list of to-dos or a weekly plan to ensure that you do tasks essential to your goal set.
Create a Daily To-do List Three characteristics of effective listing 1. Making a new list every day 2. Breaking items down into smaller pieces 3. Prioritizing items on the list
1. Creating a Daily List Begin every day by writing down everything you hope to accomplish Include items like: – – – – –
Studying Exercise Email Errands Recreation
2. Every Little Thing If an item feels too big, break it down into smaller pieces – Instead of “study Chemistry”, write “Chemistry - study Chapter 3” – Instead of “work on research paper”, write “spend 1 hour researching” or “write introduction
Managing Large Projects Set interim deadlines to emphasize the need to complete phases of work and to give yourself an ongoing sense of progress
CJ Research Paper – Due. Dec. 5 Topic Selection
Oct. 31
Research Completed
Nov. 12
Rough Outline
Nov. 15
First Rough Draft
Nov. 20
First Revised Draft
Nov. 25
Appt. w/ Learning Center for paper review
Dec. 1
3. Prioritizing A – Highest priority, must be done today B – Medium priority, need to be done but can wait if time runs out C – Lowest priority, not important to get them done today
To Do List Item
Priority
Write Intro to Psych paper
A
Spend 1hour in the library researching for COM paper
B
Call eye doctor
A
Send check for phone bill
C
Do Survey of Math homework
A
Do laundry
C
Effective Scheduling Estimate the time required for tasks in accordance to their value or importance Add a buffer of 50% to counteract effects of unforeseen time troubles
Task
ET
AT
Priority
Shopping
2 hours
3 hours
C
Study Ch 1-4 of 2 Biology hours
1.5 hours
A
Write Lab Report
1 hours
2.5 hours
A
Organize notes for research paper
30 min
B
Wrap-up Reminders Learn to get value from using small blocks of time effectively – Just half an hour a day can add up to weeks of productivity a year
Take on fewer goals or tasks than you think you have time for because tasks tend to expand beyond the limits planned
Wrap-up Reminders Think: how long does it take me to complete this kind of task? How long will I spend doing this task? How important is this task to me? Aim to keep a balance of school, work, social life, exercise, and personal time
And finally… Manage your own time: compare you with you Being decisive about what YOU want will help you manage your time around others
“The secret of the future is hidden in your daily routine.” - Mike Murdock
