vacancy announcement - Umma University

VACANCY ANNOUNCEMENT HUMAN RESOURCE MANAGER (RE-ADVERTISEMENT) Qualification • • • • • • •

Bachelor’s degree in Social Sciences or recognized equivalent; Masters Degree in related field; Higher Diploma in Human Resource Management or equivalent; 6 years’ experience in a busy Human Resource office; Must be a registered member of a HR Professional body; Must have a thorough understanding of the labor laws; Demonstration of interpersonal skills and be a servant leader, creativity and ability to make decisions; • Must possess knowledge of Human Resource Information System.

EXAMINATIONS OFFICER Qualifications, Skills and Experience • • • • • • • • •

Bachelors degree in Education, Business or Social Sciences from a recognized University Masters degree in related field A professional qualification in exam management Minimum 5 years of relevant experience in a similar environment or field. Knowledge and High proficiency in use of ICT. Good Organizational skills Ability to work under minimum supervision Highest level of integrity Experience /Understanding of KNEC, ICM, ABE or general examinations process will be preferred

Key Responsibilities

Reporting to the Registrar – Academic Affairs, the position holder will among other duties, be responsible for: • Inducting all staff and students concerned on examination policies, procedures and related matters. • Notifying all members of staff and students of all dates that concern examinations including but not limited to orientation dates and venues, payments dates and timetables • Overseeing the process of setting exams, safe storage, administration of exams, marking and results feedback, verification and certification of results • Carrying out examination results analyses based on examining body, and providing reports. • Establishing and maintaining a healthy relationship with all external examination bodies and constantly getting updates on all issues that relate to the partnership between the institution and the Page 1

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examination body Overseeing the moderation of draft examinations Communicating and coordinating exam venues and payment deadlines Liaising with the Records Office and various departments on issuance of results and handling all matters arising on the same Coordinating the typing, photocopying and packaging of quizzes, mid-semester and final examinations within the given time frame of work. Receiving the students’ grades, oversee the entering of the grades into the system, ensuring correct entries are done, release the grades to the students and be the custodian of the grades. Ensure proper procurement of examination booklets and other examination related stationery and equipment in liaison with Registrar Coordinate the preparation and issuing of the examination cards in liaison with students accounts office Prepare the end of semester examination timetable in liaison with Deans and HODs

QUALITY ASSURANCE OFFICER

The University’s Quality Assurance Officer, reporting to the Vice Chancellor through the DVC Academics will ensure quality is pursued at all levels of the University, interpret and implement quality assurance standards; monitor unusual occurrences, report and follow-up procedures periodically. The Officer will review quality assurance standards, study existing policies and procedures ensure students-faculty evaluations and assess the university operations aimed at meeting and exceeding customer expectations in quality service delivery. Further Quality Assurance Officer will provide administrative and substantive leadership, guidance and support for quality assurance at all levels of the University, and support the institutional and program accreditation processes. The main duties and responsibilities of Quality Assurance officer will be and not limited to the follows: • To formulate policies, strategies systems, procedures and practices for the university’s academic quality assurance and improvement and administrative support; • To develop policies and guidelines on teaching evaluation, program review and student learning assessment; • To promote the culture of academic quality within the university through assisting the University Quality Assurance Committee in developing and fostering a quality culture. • To ensure effectiveness of academic advising and course registration through feedback from students, follow up on teaching performance and effectiveness, smooth administration of examinations, advise the management on how the system is performing in regards to quality, and suggesting improvement strategies; • To ensure proper utilization and maintenance of university facilities, enforcement of health and safety policies and attending to welfare matters including Cafeteria, Hostels, Health clinics, etc in liaison with relevant departments and stakeholders; • To liaise with HR Office to promote the profile of quality assurance in the university by rewarding sterling performance, and ensuring penalties for poor performance, faculty and staff development through continuous training of academic and non-academic staff; • To analyze student evaluation data and generating reports for both quality assurance and management purposes. • To advise on program and course approval and development in compliance with the Commission Page 2

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for Universities Education (CUE) on the Standards and Guidelines for Quality Assurance in Universities in Kenya and Umma specific standards; To develop and review quality assurance standard operating procedures for Quality Assurance Office in compliance with university quality assurance policy; To receive and analyze reports submitted by various committees for strategic university decisionmaking; To coordinate the preparation of annual reports for external bodies, e.g. the Council for University Education To monitor national and international developments in Quality Assurance and advise the Management Board and the University Council; To advise the Vice Chancellor on Quality Assurance issues in the University; To prepare an annual quality assurance report for the University Council; To provide secretarial services to the University Quality Assurance and Standards Committee; To do any other responsibilities that may be assigned by the Vice- Chancellor or her appointee.

Minimum Requirements:

• Applicants must be holders of advanced University Degree (Master Degree in Social Sciences or equivalent) with a minimum of 5 years of relevant experience in higher education management. • Possession of PhD is an added advantage. • Applicants should give full details of educational and professional qualifications, work experience, present salary and other benefits and enclose copies of certificates and testimonials giving the names and addresses of three referees who are knowledgeable about the applicant’s competence and area of specialization.

PROCUREMENT OFFICER

• Must have a Bachelor’s degree in Procurement and Supplies Management from a recognized institution. • Applicants Must Possess Higher National Diploma in Procurement/Supplies Management from a recognized Institution OR • Must be Computer literacy. • Should demonstrate exemplary work performance. • Must have served an Assistant Procurement Officer or equivalent for 3 years • Must be a Member of a professional body.

LECTURER - ISLAMIC STUDIES AND SHARIA Qualifications

• PhD in Islamic Studies and/or Sharia • At least 2 years teaching experience in the field • Applicants with masters’ degree and extensive experience in teaching and continuing research as evidenced by scholarly publications will be considered as well. • The applicants should provide full details of educational and professional qualification, work experience, present post and salary, applicant’s telephone number and e-mail address.

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LEGAL OFFICER

Reporting to the Principal, the Legal Officer will provide legal services to the University on matters of law, contribute to protection of legal rights of the University and enhance statutory compliance. Applicants for this position must be holders of a Bachelor of Laws (LLB) degree from a recognized university. In addition, the applicant must: 1. Have at least three (3) years post bar admission working experience in a busy legal environment; 2. Possess a Diploma in Law from the Kenya School of Law; 3. Be an Advocate of the High Court of Kenya with a current practicing certificate 4. Be a member of the Law Society of Kenya; 5. Have excellent analytical, interpretative, report writing and presentation skills; 6. Demonstrate personal drive, initiative and integrity and ability to maintain confidentiality; 7. Be a team player with excellent interpersonal skills; and 8. Be conversant with relevant computer based management information systems.

UNIVERSITY COUNSELLOR

• Applicants must be holders of a Masters degree in Counseling Psychology or its equivalent qualification from a recognized University. • They must have proof of having worked in an institution of higher learning offering counseling and guidance, with at least ten years’ experience in dealing with youth and must be members of a counseling professional body. • The successful candidates will be expected to counsel the University community in collaboration with the Dean of Students, Students’ Welfare Authority and Special Students’ Advisor, University Health Services among other interrelated departments.

SECURITY OFFICER (RE-ADVERTISEMENT) Qualification:

• A Bachelor’s Degree in security studies or an equivalent relevant area from a recognized institution; • Served as a Senior Security Officer for at least three (3) years in a reputable institution;

FARM ATTENDANT Qualifications: • • • • •

KCE Division II/KCSE Mean Grade C+ (Plus) and above Bachelor’s Degree in Agriculture/Agribusiness/Agronomy or related field from a recognized University At least two (2) years work experience in field and green house, crop production or crop husbandry Computer literate Professional qualification in crop husbandry will be an added advantage

Duties and Responsibilities • • • • • • • • •

Oversee and supervise planting, harvesting and equipment maintenance. Setting planting and harvesting schedules. Ensure that harvested crops are stored correctly to avoid spoilage and contamination. Marketing of farm produce and monitoring the price of crops. Making decisions regarding the use of fertilizers and chemicals. Prepare and maintain farm records and accounts. Coordinate and direct the preparation of farm budget and escalate for approval. Supervise the team to ensure that farm operations are effectively carried out. Any other duties assigned by management.

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Additional attributes • Self-motivated and well organized. • Ability to work under pressure with minimum supervision. • Demonstrate pro-activity and due diligence. • Passionate about agribusiness.

DRIVER Qualifications • • • • • •

Applicants must have at least KCSE level of education or equivalent. A clean valid driving license classes ABCE and PSV. Passed in Occupational Test Grade II. Have a certificate in First Aid Have a clean record of service and at least three (3) years’ experience at Grade III. Should be willing to work under pressure with minimum supervision

How to Apply • The applicants should provide full details of educational and professional qualification, work experience, present post and salary, applicant’s telephone number and valid and reliable e-mail address must be accompanied by a detailed curriculum vitae and copies of relevant certificates. • Copies of testimonials and a certificate of Good Conduct should also be enclosed giving the names and addresses of three (3) referees who are conversant with the applicant’s competence in area of specialization. • All applications must be submitted before or by 27th January 2017. • Please state the position you are applying for in the subject of the email and clearly marked on the envelope depending on the mode of application you choose. Ag. Vice Chancellor Umma University P.O Box 713-01100 KAJIADO Or Send their Applications to [email protected] Page 5