watertown women's escape - ChamberMaster

2013 Vendor Contract

WATERTOWN WOMEN’S ESCAPE Saturday, November 16, 2013 9:00 a.m. to 3:00 p.m.

Vendor Selection/Jury Process: This application does not guarantee acceptance. All potential vendors will go through a jury process coordinated by the Women’s Escape Committee. Each vendor must submit photos or samples of their merchandise. Each vendor will be judged on the areas of quality, uniqueness, construction, appearance of display, etc. The Women’s Escape Committee will try to reduce most of the duplication of items. You will be notified of your status no later than October 17th. We will not process your fees unless you have been accepted. Once accepted, we will deposit your fees, and you will receive an acceptance letter and vendor packet with more information. This application is nontransferable and the application fee is non-refundable. Mail application and fee to: Women’s Escape l c/o Watertown Chamber l PO Box 1113 l Watertown, SD 57201 For more information call (605) 886-5814 or email [email protected].

DEADLINE: COMPLETED APPLICATION AND FULL FEE MUST BE RECEIVED BY OCTOBER 10, 2013. We will not accept any application without payment.

2013 BOOTH PRICES NORTH AND SOUTH EXPOS Booth Size Booth Price 8 feet x 8 feet .................................. $60.00 12 feet x 8 feet ................................ $85.00 16 feet x 8 feet .............................. $110.00

CENTER EXPO (CLOSEST TO MAIN STAGE) Booth Size Booth Price 8 feet x 8 feet.................................$100.00 12 feet x 8 feet...............................$125.00 16 feet x 8 feet...............................$150.00

Member businesses of the Watertown Area Chamber of Commerce will receive a 10% discount on booth price.

One 8’ table and two chairs will be provided for each vendor. Additional tables are available for $10.00 each. Business Name: Contact: Mailing Address: City:

State:

Zip:

Email Address: Phone 1:

Phone 2:

List products to be displayed (all vendors are required to have cash and carry items):

REQUIRED: Please enclose at least two pictures of your product and one of your display. Booth location preference:

 South

 Center

 North

Booth size preference:

 8x8 feet

 12x8 feet

 16x8 feet

Booth price:

$

10% Discount for Watertown Chamber members:

$

Additional tables requested:

x $10 =

$

TOTAL DUE:

$

Payment Type Make checks payable to: Watertown Area Chamber of Commerce  Cash

 Check #

 MC/Visa #

Exp

This agreement, made and entered into this ____ day of __________, 2013 by and between the Watertown Area Chamber of Commerce, Women’s Escape, Watertown, South Dakota, hereinafter known as “Women’s Escape,” and the undersigned, herein after known as “Lessee.” Upon formal acceptance after application by Lessee, Women’s Escape for and in consideration of the agreements hereafter agreed to by the Lessee, hereby leases to the Lessee those premises to be later assigned but constituting Vendor Space at the Women’s Escape, according to the rates set forth above. Said lease of property has the following restrictions: 1.

2.

3. 4.

Such instructions, rules and conditions as imposed by the Watertown Area Chamber of Commerce including but not limited to the following: a. Space assigned must be occupied when Women’s Escape opens and remain occupied until release time as established by Women’s Escape Management. Premises must be manned during all scheduled open hours of Women’s Escape; b. Lessee shall conduct the business for which this lease is granted in a quiet and orderly manner and agrees to keep the surroundings in and about the premises leased clean and free from waste and rubbish, depositing all rubbish, garbage, tin cans, paper, etc. in garbage receptacles; c. This lease cannot be assigned, sublet, or otherwise disposed without the consent of the party of the Women’s Escape Management; d. All items at the Women’s Escape must be reviewed and approved by Women’s Escape Management. Women’s Escape Management reserves the right to ask a vendor to remove all or part of their merchandise; e. Lessee agrees to provide one door prize to be given away during the event. Door prizes must be representative of the vendor’s merchandise and cleared through Women’s Escape Management; f. Women’s Escape Management reserves the right to control the use of sound systems, including musical instruments; g. Women’s Escape Management reserves the right to restrict any and all activities conducted by a vendor which, in the sole discretion of Women’s Escape Management, constitutes a hazard, safety or otherwise; h. Women’s Escape Management is not responsible for any damage to exhibits, merchandise or concessions caused by thefts, wind, hail, fire, water or any other causes, whatsoever; i. Lessee agrees to indemnify and hold harmless Women’s Escape Committee and Chamber of Commerce Management from any claims by reason of injury to property or person or death of any person or persons on or adjacent to said premises, and agrees to carry adequate liability insurance with proof to be given upon request; j. Lessee agrees that all exhibits or enclosures, put under the terms of this contract, must have the approval of the Women’s Escape Management. No extension of the display material will be allowed beyond the premises or booth lines; This agreement constitutes the application for space to be rented. Said application shall constitute an irrevocable offer to lease premises by Lessee according to the conditions set forth herein. Upon acceptance by the Women’s Escape, this application shall constitute a binding lease of the premises assigned by the Women’s Escape. The Women’s Escape reserves the right to accept or reject any application for lease and to locate all vendors wherever Women’s Escape deems appropriate. Any lease entered into by the parties to this agreement shall be for the maximum amount of time permitted by Women’s Escape, for the current year’s Women’s Escape, unless otherwise reasonably restricted by the Women’s Escape Management or terminated for violation of said Rules. Failure to make payment with application or in the office of the Watertown Area Chamber of Commerce by the close of business on October 10, 2013 shall constitute a recession by Lessee of this offer. Booth rental is nonrefundable.

Signature:

Date: