WEST DES MOINES COMMUNITY SCHOOL DISTRICT

WEST DES MOINES COMMUNITY SCHOOL DISTRICT

Board of Education Regular Meeting October 13, 2014

West Des Moines Community Schools District Goals Mission Statement Working in partnership with each family and the community, it is the mission of the district to educate responsible, lifelong learners so that each student possesses the skills, knowledge, creativity, sense of self-worth and values necessary to thrive in and contribute to a diverse and changing world. Guiding Principles Continuous Improvement Personalized Learning Optimum Use of Resources Integration Diversity Shared Vision The West Des Moines Community Schools will be a caring community of learners that knows and lifts every child. We will inspire joy in learning. Our schools will excel at preparing each student for his or her life journey. District Goals Using the Mission Statement as our foundation and the Guiding Principles to inform our actions, the district will work toward the realization of the Shared Vision by accomplishing the following goals as set forth by the Board of Education: 1. Close the gap between present practices and the Shared Vision. (Originally approved by the Board of Education February 2002; reviewed and modified March 2003; reviewed February 2004, March 2005, March 2006, March 2007, March 2008, March 2009, April 2010, April 2011, June 2012, June 2013, June 2014.)

2. Improve student achievement through effective instructional and assessment practices. (Originally approved by the Board of Education January 1999; reviewed and affirmed April 2001; reviewed and modified February 2002 and March 2003; reviewed February 2004 & March 2005; reviewed and modified March 2006; reviewed March 2007, March 2008, March 2009, April 2010, April 2011, June 2012, June 2013, June 2014.)

West Des Moines Community Schools Guiding Principles

Continuous Improvement We continuously develop new ways to measure and assess our effectiveness and the quality of our programs and services. Ongoing communication among students, staff and families and the community results in new learning and improvement. Personalized Learning We commit to knowing each student an individual, providing meaningful and appropriate learning experiences in a caring environment. Optimum Use of Resources We value every person, place and thing as a resource for building our learning community. We maintain accountability and responsibility while encouraging the creative and flexible use of these resources to support learning. Integration We create and strengthen relationships that support learning. The interrelationships among our programs, services, people and other resources are vital to the success of our learning community. Diversity We seek ways to learn about and understand the uniqueness of each person. We need differences to enrich our relationships, our community and our quest for continuous improvement.

West Des Moines Community School District Board of Education Workshop Preliminary Agenda October 13, 2014 5:15 p.m. Media Center Westridge Elementary School 5500 EP True Parkway West Des Moines, IA 50265

Tentative Time

Item

Recommended Disposition

Bd. Policy Number

5:15 p.m.

I.

Call to Order

David J. Brown

210.3

5:16 p.m.

II.

Roll Call

Elaine Watkins-Miller

210.3

5:20 p.m.

III.

Topic: Westridge Elementary

6:30 p.m.

IV.

Adjournment

David J. Brown

210.3

No qualified individual with a disability will be excluded on the basis of a disability from participating in this meeting. To receive more information or request an accommodation to participate, please contact Elaine Watkins-Miller, Board Secretary at 633-5023.

West Des Moines Community School District Board of Education Meeting Agenda October 13, 2014 7:00 p.m. Media Center Westridge Elementary School 5500 EP True Parkway West Des Moines, IA 50265

Tentative Time

Item

Recommended Disposition

Bd. Policy Number

7:00 p.m.

I.

Call to Order

David J. Brown

210.3

7:01 p.m.

II.

Roll Call


210.3

7:05 p.m.

III.

Open Forum

7:15 p.m.

IV.

Consent Agenda a. Minutes 212.1  Workshop September 22, 2014  Annual Meeting September 22, 2014 b. Personnel  Resignations 304.1, 407.1, 412.1, 415.1, 420.1  Recommendations 302.4, 418.2  New Hires – Support Staff 4210.2, 413.2  Initial Contracts – Certified Staff c. Bills for Payment d. Student Trip Request(s) e. Facility Projects/Contracts  Change Order(s) – VHS Phase 3B  Change Order – Jordan Creek Elementary Repair Project  Change Order – Fairmeadows Elementary  Substantial Completion – Fairmeadows 2014 Roof Replacement  Final Acceptance – Fairmeadows 2014 Roof Replacement  Substantial Completion – Clive Elementary AHU Replacement Project  Final Acceptance – Clive Elementary AHU Replacement Project

7:25 p.m.

V.

Superintendent’s Report

7:45 p.m.

VI.

Board Reports Report only a. Superintendent’s Advisory Board Policy Committee b. Superintendent’s Advisory Facility & Finance Committee c. Superintendent’s Advisory Human Resources Committee d. Superintendent’s Advisory Teaching & Learning Committee

7:50 p.m.

VII.

Open Enrollment

Review and/or approve

7:55 p.m.

VIII.

Facility Projects a. Construction Project Update


211

Report only

309.1

8:00 p.m.

IX.

Contracts/Agreements a. Education Logistics, Inc.


8:05 p.m.

X.

United Way Donor Directed Contribution Program


8:10 p.m.

XI.

Adjournment

Approve

210.3

No qualified individual with a disability will be excluded on the basis of a disability from participating in this meeting. To receive more information or request an accommodation to participate, please contact Elaine Watkins-Miller, Board Secretary at 633-5023.

West Des Moines Community School District Board of Education Meeting Table of Contents October 13, 2014

Page Number Item Consent Agenda a. Minutes b. Personnel c. Bills for Payment d. Student Trip Request(s) e. Facility Projects/Contracts  Change Order(s) – VHS Phase 3B  Change Order – Jordan Creek Elementary Repair Project  Change Order – Fairmeadows Elementary

1 2 17 19 31 34 53 153 156

Superintendent’s Report

160

Open Enrollment

162

Facility Projects a. Construction Project Update

162

Contracts/Agreements a. Education Logistics, Inc.

166

United Way Donor Directed Contribution Program

168

Calendar

172

Board Agenda IV IV-a Minutes IV-b Personnel IV-c Bills for Payment IV-d Student Trip Request(s) IV-e Facility Projects/Contracts

October 13, 2014 Dr. Lisa Remy, Dr. Laurene Lanich, Carol Seid, Paul Bobek, Elaine Watkins-Miller

Page 1 of 173

Board Agenda IV-a Regular Meeting October 13, 2014

x September 22, 2014 Workshop x September 22, 2014 Regular Meeting


Page 2 of 173

WORKSHOP MEETING MINUTES September 22, 2014 I. Call to Order II. Roll Call III. Topic: Boundary Process IV. Adjournment The workshop meeting of the Board of Education of the West Des Moines Community School District was held on Monday, September 22, 2014, at the Learning Resource Center, 3550 Mills Civic Parkway, West Des Moines, Iowa 50265. I. Call to Order: The meeting was called to order by President Elizabeth Brennan at 5:16 p.m. II. Roll Call: The secretary noted the following Board members present: Elizabeth Brennan, David Brown, Kevin Carroll, H. Milton Cole, Tali Greenspon, Andi Lipman and Vicky Poole. Absent: None III. Topic: Boundary Process: West Des Moines Community Schools Superintendent Dr. Lisa Remy thanked all those in the audience for attending the meeting. She indicated the topic of the meeting and introduced Robert Schwarz of RSP & Associates. Schwarz said he will provide a status report on enrollment and also assist the Board in determining criteria for the boundary committee. He said understands the district wants the community to see that this is a transparent process. He provided background on RSP & Associates and the districts they have worked with in the metro area. He then introduced Clay Guthmiller, also of RSP & Associates and the retired superintendent of Johnston. Guthmiller passed out the firm’s enrollment analysis report. Schwarz said the district’s enrollment will be stable in the next few years. The district is a maturing district, with some in-fill developments to the south. He then reviewed the current district boundaries and other maps in the report. He reviewed the forecast model used for projections. Components in the model include development and streets in attendance areas, city and county. He said components also include cohort growth, external growth, kindergarten change, and economic scenarios. He also reviewed the assumptions used for the future. In bad economic times he said a person would think that enrollment would decrease, but it may increase because parochial and private schools lose students due to the cost of tuition. He then reviewed past enrollment from 2000. He said they also track enrollment change, which shows the change in grades. This gives a sense of what is happening as students move through the system. Schwarz then reviewed in-migration, residential growth areas, and out-migration. RSP also looked at census data for children ages 04. He said they look at the number of females in the area that are of birth age to make general estimates. A heat report of student density, or geo-growth, is also developed. He said these maps will be tools for making determinations. He said they are seeing fewer children in a household, people are waiting until later to have children and the district is, in general, an aging community. He then reviewed student density change, residential year built, and the median home value. He said reviewing the heat map and the median home value, one can see demographic changes. He said for the yield rate, they look over time for every 100 units, how many students are at the elementary, junior high, and high school age. He said they are seeing fewer elementary students and more high school students. He said this is what more mature districts will see. He said there are limited opportunities for housing, as compared to the past. Schwarz reviewed the accuracy of past projections. He said for the district, they are about 98 percent accurate. He said this was a good base to build on. The projections show less elementary students and more students at the high school in the next five years. He said overall the district has a stable enrollment, with decreases that are not too drastic. He then reviewed enrollment projections, based on students who attend a school, reside in a school’s attendance boundaries, and students who both reside and attend. This also notes capacity of the school buildings. The next step in the meeting was to look at where the Board thinks things will be and what the end process will look like. Guthmiller went around and asked each administrator and Board member what they would like to see at the end of the process. He then solicited responses to the following questions: Page 3 of 173

x

Does the BOE (Board of Education) believe that the boundary changes are a potential viable solution to better distribute students (reduce enrollment capping)? Each board member then electronically submitted their answers, which appeared on the screen. 100 percent of the Board members who submitted survey answers agreed with this question.

x

The BOE supports providing World Class educational programs at each school — it is a high priority in determining new attendance areas. 83 percent of Board members who submitted survey answers said yes.

x

The BOE understands that any proposed changes to attendance areas may be a challenge for students, patrons and/or staff. 100 percent of Board members who submitted survey answers said yes.

Guthmiller then went through a “Creating the Sandbox” process. He asked the question, “What are the areas you want the boundary committee to consider in its analysis of future attendance areas beyond the prioritized boundary criteria?” Lipman asked if the district is looking at boundary changes alone or if programing changes, such as adding sixth grade at the junior high schools, is also part of the discussion. Schwarz said that is for the Board to determine if it wants to consider it or not. Remy said that with the current facilities plan, the district does not have plans to add on square footage to either of the junior highs, so she said she does not believe there is capacity. Schwarz said that a grade configuration change comes about when there may be a savings in dollars in the educational programing or when there is room in one or some buildings and overcapacity in others. Greenspon asked why the district is looking at the junior highs. Remy said that changes in elementary attendance boundaries affect students feeding into the junior high schools. Schwarz continued with questions to help determine criteria. These included: x The BOE supports having uniform grade configurations at each school in order for there to be an equitable student experience at each school. 66.7 percent of Board members who submitted survey answers said yes. x

The BOE supports a boundary process that is comprehensive (changes happen at K-6 and 7-8). Meaning that the process could affect all schools. 83.3 percent of Board members who submitted survey answers said yes.

x

The BOE supports enrollment at each school to account for future development change (in-fill and new) in particular areas of the district. Board members noted they wish there was a third option. Schwarz said with school districts, committees provide a recommendation to the Board, which provides a framework for the committee and if there are changes when it comes to the Board they will be minor. 100 percent of Board members who submitted survey answers said yes.

x

The BOE supports specific student educational programing handled on a case-by-case basis through administrative policies to ensure student need is adequately met (grandfathering, transfers, etc.). Schwarz said this question is asking how students are placed is done by administration, not by the committee. 66.7 percent of Board members who submitted survey answers said yes.

He then moved onto the boundary criteria. They included: 1. Contiguous Planning Areas 2. Demographic Considerations 3. Duration of Boundaries 4. Feeder System Considerations 5. Fiscal Consideration - Capital 6. Fiscal Consideration - Operational 7. Neighborhoods Intact 8. Projected Enrollment/Building Utilization 9. Students Impacted by Boundary Change 10. Transportation Considerations He further explained each and then polled the Board members on their understanding of the criteria discussed. There were seven responses and 85.7 percent said they understand the criteria. He said now is the time to get their questions answered. Schwarz said the Board is setting the framework for the committee to begin its work. He then polled the Board on what boundary criteria it feels has the greatest importance? There were seven responses with the following outcome: x 57.3 percent: Neighborhoods Intact x 34.3 percent: Projected Enrollment/Building Utilization x 34.3 percent: Demographic Considerations Page 4 of 173

x

14.3 percent: Students Impacted by Boundary Change

He then asked the Board to choose the boundary criteria they believe should have the most influence on the creation of attendance areas. The results by ranking were: x No. 1: Neighborhoods Intact x No. 2: Contiguous Planning Areas x No. 3: Duration of Boundaries x No. 4: Projected Enrollment/Building Lipman said there is another criteria, to have people stay in the district. Schwarz said this could be a community value. Lipman said she would see it as one of the criteria. Remy asked if the Board members agreed that this should be a criteria or a value. The Board members agreed. Lipman said she would like to see the criteria from the last boundary change. Remy provided those criteria. Schwarz then noted the next steps in the process, including continued analysis, committee meetings, and the committee making a recommendation to the Board. IV. Adjournment: It was moved by Cole and seconded by Brown to adjourn the meeting. The motion was approved by a unanimous vote. The meeting was adjourned at 6:42 p.m.

_________________________________________________ Elaine Watkins-Miller, Board Secretary

Page 5 of 173

MINUTES OF THE ANNUAL MEETING September 22, 2014 I. Call to Order II. Roll Call III. Open Forum IV. Consent Agenda a. Minutes x Special Meeting September 5, 2014 x Workshop September 8, 2014 x Regular Meeting September 8, 2014 b. Personnel x Resignations x Recommendations x New Hires – Support Staff x Initial Contracts – Certified Staff c. Bills for Payment d. Donations May-August 2014 e. Student Trip Request f. Facility Projects x Change Order(s) – VHS Phase 3B x Substantial Completion – Jordan Creek 2014 Repair Project V. Superintendent’s Report: VI. Board Reports a. Superintendent’s Advisory Board Policy Committee b. Superintendent’s Advisory Facility & Finance Committee c. Superintendent’s Advisory Human Resources Committee d. Superintendent’s Advisory Teaching & Learning Committee VII. Open Enrollment VIII. Annual Settlement June 30, 2014 Depository Bank Balances: IX. Financial Report – June 2014 X. FY ’14 SBRC Allowable Growth Request a. Special Education Deficit XI. Title I Application 2014-15 XII. Board Policies a. 800 Series b. 401.1, 402.6, 601.1 XIII. Facility Projects a. Construction Project Update XIV. Contracts/Agreements a. Stepping Stone Family Services: Lipman, Greenspon ALL b. Valley United Methodist Church – Brighter Beginnings: Lipman, Greenspon ALL c. The Standard - Group Insurance Amendment: Lipman, Greenspon ALL d. School Administrators of Iowa – SAM Program: Lipman, Greenspon (Brown asked how many total administrators that have utilized this program. This year is only two. Others in the past.) ALL e. Simpson College – student teaching addendum: Lipman, Poole ALL f. Share Marketing: Lipman, Cole ALL XV. Adjournment

Organizational Meeting

Page 6 of 173

I. Call to Order II. Elect President III. Elect Vice President IV. Open Forum V. IASB Delegate Assembly Representative VI. West Bank Corporate Authorization Resolution VII Adjournment The regular meeting of the Board of Education of the West Des Moines Community School District was held on Monday, September 22, 2014, at the Learning Resource Center, 3550 Mills Civic Parkway, West Des Moines, Iowa 50265. I. Call to Order: The meeting was called to order by President Elizabeth Brennan at 7:03 p.m. II. Roll Call: The secretary noted the following Board members present: Elizabeth Brennan, David Brown, Kevin Carroll, H. Milton Cole, Tali Greenspon, Andi Lipman, and Vicky Poole. Absent: None III. Open Forum: There were no participants. IV. Consent Agenda: It was moved by Brown and seconded by Greenspon to approve the consent agenda as presented. The motion was approved by a unanimous vote. Greenspon thanked those who donated to the district noted under the “Donations May-August 2014” item. a. Minutes x Special Meeting September 5, 2014 x Workshop September 8, 2014 x Regular Meeting September 8, 2014 b. Personnel x Resignations NAME BUILDING SUBJECT Cooley, Ryan Valley Asst Baseball Coach Johnson, Courtney L. Valley Sign Language Interpreter Keenan, Mackenzie Summer Program Stretching Minds Teacher Pearce, Kevin Valley Asst Boys Basketball Coach Ripperger, Randy Valley Asst Football Coach Scates, Narvas Crossroads Park Custodian x Recommendations NAME REPLACEMENT FOR POSITION/BUILDING Replacements Adrian, Rebecca Jacquie Phelan Kids West Site Leader/HD Crawford, Nicole Kathy Talbot Junior High Yearbook/ST Karns, Chantel New position Robotics Shapiro, Lisa Adam Krell Assistant Debate Coach Swenson, Gary Self Fitness Center Coordinator/VA Tucker, Sarah Dale Herzberg .16 Archery x New Hires – Support Staff NAME REPLACEMENT FOR POSITION/BUILDING Baker, Michael New Position Kids West Child Care Provider/JC Brandsgard, Rosalie Darci Kiner 1:1 Spec Ed Asst, Lv 2/HD Button, Erica Tina Richards 1:1 Special Ed Asst, Lv II/CL Davis, Alice Sarah Mayhew 1:1 Special Ed Asst, Lv I/HD Lampe, Abigail New Position Kindergarten Asst/WR Langan, Lisa Sarah Henninger 1:1 Special Ed Asst, Lv III/WH Miller, Sheila New Position 1:1 Special Ed Asst, Lv II/VSW Volp, Megan Dianne Davis 1st Grade Asst, Noon Supervisor,ESL Asst/FM x Initial Contracts – Certified Staff TEACHER LEADER ADDITIONS Ballard, Pamela Teacher Leader: District Leadership Team/HD

Page 7 of 173

c. d.

Crispin, Mallory, Teacher Leader: District Leadership Team/JC Cunningham, Abby, Teacher Leader: Mentor Teacher/VSW Ernst, Katherine, Teacher Leader: Mentor Teacher/ST Gale, Cameron, Teacher Leader: Mentor Teacher/VA George, Jill, Teacher Leader: Mentor Teacher/VSW Hanser, Heather, Teacher Leader: Mentor Teacher/ST Kent, Adam, Teacher Leader: Building Leadership Team/VSW Maass, Rebekka, Teacher Leader: Mentor Teacher/VA Moore, Kelli, Teacher Leader: Mentor Teacher/VA Nail, Heather, Teacher Leader: Building Leadership Team/VSW Nail, Heather, Teacher Leader: District Leadership Team/VSW O'Connell, Erin, Teacher Leader: Building Leadership Team/VSW Tate, Crystal, Teacher Leader: Building Leadership Team/VA Tate, Crystal, Teacher Leader: Mentor Teacher/VA Walker, Linda, Teacher Leader: Building Leadership Team/WR Walker, Linda, Teacher Leader: Demonstration Teacher/WR Barrett, Trevor, Teacher Leader: Mentor Teacher/VA Bird, William, Teacher Leader: Demonstration Teacher/CV Bird, William, Teacher Leader: Demonstration Teacher Coordinator/CV Bittick, Craig, Teacher Leader: Building Leadership Team/VSW Boruff, Abilyn, Teacher Leader: Building Leadership Team/CL Busby, Jane, Teacher Leader: Building Leadership Team/VA Busby, Jane, Teacher Leader: Demonstration Teacher/VA Coy, Sonya, Teacher Leader: Building Leadership Team/CL Daisy, Brenda, Teacher Leader: Demonstration Teacher/CL Hanson, Karen, Teacher Leader: Building Leadership Team/FM Maass, Rebekka, Teacher Leader: Building Leadership Team/VA Mikels, Janell, Teacher Leader: Building Leadership Team/VA Mikels, Janell, Teacher Leader: District Leadership Team/VA Neal, Kevin, Teacher Leader: Demonstration Teacher/VA Rayner, Micah, Teacher Leader: Building Leadership Team/CL Rayner, Micah, Teacher Leader: District Leadership Team/CL Reel, Courtney, Teacher Leader: Building Leadership Team/CL Reynolds, Pamela, Teacher Leader: Mentor Teacher/IH Rossander, Victoria, Teacher Leader: Mentor Teacher/LRC VanWyk, Diane, Teacher Leader: Building Leadership Team/VA Zahrt, Misty, Teacher Leader: Building Leadership Team/CL Bills for Payment: Administration presented the bills for payment dated September 22, 2014 in the amount of $4,060,629.92. Donations May-August 2014: Administration presented the following donations made to the district from May to August 2014. BUILDING

DATE

DONOR

WHAT WAS DONATED School Supplies - for 20 1st grade students School Supplies - for 10 2nd grade students Money for books & shelving unit in memory of Camryn Storbeck pencils/markers/colored pencils/folders

Crestview

07/24/14

Dr. Narak

Crestview

08/04/14

St. Pius

Crestview

8/11/2014

PTC

Crestview

8/20/2014

PTC

Fairmeadows

8/14/14

Bruce Whitson

$for grandchildrens' classrooms

Hillside

5/9/14

Wells Fargo Foundation

Check

Hillside

5/16/14


Check

AMOUNT 200.00 100.00 820.00 75.00 200.00 1,054.25 1,054.25

Page 8 of 173

Hillside

8/5/14

Wells Fargo Community Support Campaign

Check

Hillside

8/26/14


Check

Jordan Creek

5/20/2014

Jan Caruthers

Circle of Friends

Jordan Creek

5/9/2014

Wells Fargo

Matching Funds

Jordan Creek

6/13/2014

Wells Fargo

Check

Jordan Creek

6/2/2014


Check

Jordan Creek

6/5/2014

Kohl's

Check

Jordan Creek

6/5/2014

Kohl's

Check

Phenix

5/22/14

Well Fargo Community Support

Check

Western Hills

5/5/14

Box Tops for Education

check

Indian Hills

5/20/14

Physiotherapy Associates

cash

Wells Fargo Community Support Wells Fargo Foundation Educational Matching Wells Fargo Foundation Educational Matching

Indian Hills

5/21/14

check

Indian Hills

5/27/14

Indian Hills

5/27/14

Valley High School

5/8/14

Nobbies

1 - Banner/Sign for 5 K Run

Valley High School

5/12/14

Staff Donated Pop Cans

Pop cans for Special Activities

check check

Cash for Mimes - Performance Donations Checks for Mimes - Performance Donations "Donation materials in kind" for fashion Show

Valley High School

5/13/14

Attendees of Spring Show

Valley High School

5/13/14

Attendees of Spring Show

Valley High School

5/13/14

Event Decorators of Iowa

Valley High School

5/20/14

Staff Donated Pop Cans

Pop cans for Special Activities

Valley High School

5/20/14

B. Rose

Check for "Care Account"

Valley High School

5/21/14

Caring Community Members

Valley High School

5/21/14

K. Klover

Valley High School

5/17/14

CFM - Eric Traynor

Valley High School

5/28/14

Wells Fargo Employees

Valley High School

5/28/14

Wells Fargo Matching

Money for 5K Run benefiting TJ Denham Family Signed Shoes, Jersey, and Tickets to Bulls vs Hawks Game Runner numbers for 5K Benefiting TJ Denham Family Money for All students, Band, Debate, Play, and Spec Ed Money for All students, Band, Debate, Play, and Spec Ed

Valley High School

5/28/14

Valley High School

7/22/14

Caring Community Members Buchanan Builders

Donations for 5K - TJ Denham

904.50 904.50 20.00 837.94 90.00 175.00 1,500.00 500.00 274.75 2,331.85 30.00 117.85 117.85 35.00 25.99 7.20 55.00 300.00 100.00 5.80 58.00 4,670.12 600.00 50.00 1,529.22 1,529.22 150.00

Check for Dance Team

Page 9 of 173

200.00 Valley High School

7/22/14

Corell Contractors

Check for Dance Team

Valley High School

8/5/14

R. Johnston Family

Check for Student Pop Account

Walnut Creek Campus

5/20/14

Walnut Creek Campus

6/5/14

Walnut Creek Campus

6/23/14

Timothy Hieb/ Judith Turner-Hieb Wells Fargo Comm. Support Campaign-C. Jordan Iowa Pride Network - Grant

Check Check Check

150.00 5.00 20.00 70.00 250.00

TOTAL DONATIONS

e. f.

21,118.29 Student Trip Request: The Valley High School DECA requests permission to attend the DECA Fall Conference in Des Moines Oct. 26-27 for a total cost of $3,675 paid through fundraising. Facility Projects x Change Order(s) – VHS Phase 3B: Administration has received change order 015 from Hansen Company, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: o CCD 3B-ASI323 - RFI 636 Design Error: Add: $0.00 Contract Summary: Original Contract Sum: $6,690,000.00 Previous Change Order Amount: $23,395.00 Current Change Order Amount: $0.00 Current Contract Amount: $6,713,395.00 Change Order Percent Amount: 0.3% Sales and Service Tax funds have been allocated for this project. Administration has received change 016 from Hansen Company, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: o CCD 3B-ASI383 - ASI 383 Design Clarification: Add: $0.00 o CCD 3B-PR541Design Error: Add: $1,858.00 o CCD 3B-RFI1144 - RFI 1144 Design Clarification: Add: $0.00 o CCD 3B-RFI1193 - RFI 1193 Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: $6,690,000.00 Previous Change Order Amount: $23,395.00 Current Change Order Amount: $1,858.00 Current Contract Amount: $6,715,253.00 Change Order Percent Amount: 0.4% Sales and Service Tax funds have been allocated for this project. Administration has received change order 017 from Hansen Company, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: o CCD 3B-RFI1232 - RFI 1232 Design Change – Contractor Error: Add: $0.00 o CCD 3B-RFI1236 - RFI 1236 Design Clarification: Add: $0.00 o CCD 3B-RFI1240 - RFI 1240 Design Clarification: Add: $0.00 o CCD 3B-RFI1251 - RFI 1251 Design Clarification: Add: $0.00 o CCD 3B-RFI1267 - RFI 1267 Design Clarification: Add: $0.00 o CCD 3B-RFI1284 - RFI 1284 Design Omission: Add: $0.00 Contract Summary: Original Contract Sum: $6,690,000.00 Previous Change Order Amount: $25,253.00 Current Change Order Amount: $0.00 Current Contract Amount: $6,713,395.00 Change Order Percent Amount: 0.4% Sales and Service Tax funds have been allocated for this project.

Page 10 of 173

Administration has received change order 035 from DDVI, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: o CCD 3B-ASI382 - ASI 382 Design Clarification: Add: $0.00 o CCD 3B-ASI383 - ASI 383Design Clarification: Add: $0.00 o CCD 3B-ASI384 - ASI 384Design Clarification: Add: $0.00 o CCD 3B-PR528R - PR 528 Design Error: Add: $326.00 o CCD 3B-PR543 - RFI 1227 Design Change - Architect: Add: $10,862.00 o CCD 3B-PR544R - PR 544R Design Omission: Add: $2,197.00 Contract Summary: Original Contract Sum: $6,920,000.00 Previous Change Order Amount: $564,827.00 Current Change Order Amount: $13,385.00 Current Contract Amount: $7,498,212.00 Change Order Percent Amount: 8.4% Sales and Service Tax funds have been allocated for this project. Administration has received change order 036 from DDVI, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: o CCD 3B-RFI1193 - RFI 1193 Design Clarification: Add: $0.00 o CCD 3B-RFI1195 - RFI 1195 Design Clarification: Add: $0.00 o CCD 3B-RFI1226 - RFI 1226 Design Clarification: Add: $0.00 o CCD 3B-RFI1230 - RFI 1230 Design Clarification: Add: $0.00 o CCD 3B-RFI1248 - RFI 1248 Design Change – Owner Request (Zyblicki, PR 401): Add: $275.00 o CCD 3B-RFI1263 - RFI 1263 Unforeseen: Add: $1,036.00 Contract Summary: Original Contract Sum: $6,920,000.00 Previous Change Order Amount: $578,212.00 Current Change Order Amount: $1,311.00 Current Contract Amount: $7,499,523.00 Change Order Percent Amount: 8.4% Sales and Service Tax funds have been allocated for this project. Administration has received change order 030 from Brockway Mechanical and Roofing, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: o CCD 3B-RFI1141 - RFI 1141 Design Clarification: Add: $0.00 o CCD 3B-RFI1225 - RFI 1225 Design Clarification: Add: $0.00 o CCD 3B-RFI1228 - RFI 1228 Design Clarification: Add: $0.00 o CCD 3B-RFI1242 - RFI 1242 Design Change – Engineer: Add: $0.00 o CCD 3B-RFI1254 - RFI 1254 Design Omission: Add: $0.00 o CCD 3B-RFI1255 - RFI 1255 Design Error: Add: $0.00 o CCD 3B-RFI1280 - RFI 1280 Design Clarification: Add: $0.00 o CCD 3B-RFI1283 - RFI 1283 Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: $4,885,722.00 Previous Change Order Amount: $709,450.00 Current Change Order Amount: $0.00 Current Contract Amount: $5,595,172.00 Change Order Percent Amount: 14.5% Sales and Service Tax funds have been allocated for this project. Administration has received change order 031 from Brockway Mechanical and Roofing, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: o CCD 3B-PR529 - RFI 1148 Design Error: Add: $1,298.00 Contract Summary: Original Contract Sum: $4,885,722.00 Previous Change Order Amount: $709,450.00 Current Change Order Amount: $1,298.00 Current Contract Amount: $5,596,470.00 Change Order Percent Amount: 14.5%

Page 11 of 173

x

Sales and Service Tax funds have been allocated for this project. Administration has received change order 010 from Jensen Builders, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: o CCD 3B-PR546 - PR 546 Unforeseen: Add: $0.00 Contract Summary: Original Contract Sum: $874,400.00 Previous Change Order Amount: $12,890.00 Current Change Order Amount: $0.00 Current Contract Amount: $887,290.00 Change Order Percent Amount: 1.5% Sales and Service Tax funds have been allocated for this project. Substantial Completion – Jordan Creek 2014 Repair Project: The Jordan Creek Elementary 2014 Repair Project has been substantially completed by Brocon Services according to and as required by contract documents. Punch list items and all pertinent contract documentation will be addressed, completed and received before a final completion and retainage release recommendation is submitted.

V. Superintendent’s Report: West Des Moines Community Schools (WDMCS) Superintendent Dr. Lisa Remy noted her written report and thanked WDMCS Technology Director Brian Abeling and the Teaching and Learning Services team for the recent professional development day. VI. Board Reports a. Superintendent’s Advisory Board Policy Committee: Poole said the committee did an excellent job and the policies reviewed by the committee are on the agenda for the Board’s approval. b. Superintendent’s Advisory Facility & Finance Committee: Lipman said the budget discussion will occur after October enrollment count and the School Budget Review Committee applications come through. c. Superintendent’s Advisory Human Resources Committee: Poole said the committee talked about the renewal of the ESP and SAP contract and it wants to look at other possibilities before these are finalized. The committee is looking at priorities to have an early start and finals before winter break. Brown asked her to elaborate on the early start date. Poole said committee members discussed the priorities that were important this year and those members felt would be important the following year. d. Superintendent’s Advisory Teaching & Learning Committee: The committee will be meeting tomorrow morning. x Greenspon reported that she was privileged to chaperone the Homecoming dance. She said Valley High School Principal Tim Miller and Lipman did a good job. There were 1,400 students attending and there were very few incidents. She is looking forward to getting feedback and reports from the New Tech Network trip. She thanked Brennan and Brown for serving as president. x Lipman also thanked Brennan for guiding the Board for the past two years. She welcomed Amanda Pickler as the new Valley High School Performing Arts Center manager. She attended the School Community Network meeting last week where the Teacher Leader Learning Supports & Family Engagement Coordinators were introduced and she said they were great. They discussed their role and she feels they will be a wonderful resource. Lipman said there were 41 parent chaperons, 1,471 students, and no incidents at Valley’s Homecoming dance. She said Tim Miller was wonderful and kept control of the situation. She said he also set expectations during the Homecoming assembly. She was at the recent ELP advisory meeting. Valley High School Associate Principal Erika Cook is now the lead and Teacher Leader K-12 Professional Development/Curriculum Facilitator for ELP Kristine Milburn was also there. Lipman said they are doing a wonderful job. She said the meeting of the Parent Partnership for ELP is tomorrow night at 7:30 p.m. She had a tour of Valley auditorium and said it is really coming along. x Poole thanked Brennan for her leadership as president the last two years. One of the things she has appreciated about the district are the people who are involved are “can do” people. She also pointed out the “can do” attitude of the students, including those at Friday night’s game. She met with Miller about the scholar program deadline and timelines. She said she is thrilled with Miller’s leadership with program. She recently saw the Spotlight and gave kudos to the students who work on the Valley newspaper. x Brown applauded Brennan for her inspired leadership and for signing on for a second year, proving stability and consistency. x Cole submitted the following written report: “Many thanks to you, Mr. David Brown, Esq., for your three-years of service on the West Des Moines School Board and most recently as vice president of the Board. I hope as the senior member of the School Board – not only in chronological birth order (6+ decades), but service (7+ years) to be able to nominate you for president this very evening. That would truly be an honor as I hold you in very high esteem and regard. David, you have served with great distinction for these past three years and I hope that you serve for three-plus, three-plus more years on the West Des Moines School Board. You often have insights that

Page 12 of 173

x

take the Board to sometimes unimagined places down the road that others do not envision. Being on the Board has never been about you or your family, but the common good — service beyond self. As you served on Finance and Facilities Advisory Group, you always listened to all sides and gave a balanced appraisal of all situations — your conclusion being what you thought to be best for all students. You didn’t have to prevail — you didn’t get mad when your position sat in the minority. You truly afforded respect to all Board members and also the superintendent and the superintendency of the West Des Moines school system. You did not have the need to impress us with your outstanding legal mind. You did not have to micromanage anybody. You would ask wise insightful questions and then respect the wisdom of the professionals. There was never one iota of mean spirit or pettiness about your demeanor, conversation, or actions. You always sought to serve the common good — the public. Two teachers recently said it best after your most outstanding and memorable comments at the recent “Welcome Back” in August at Valley Southwoods. “Teacher Woman in Her 30s” said, “Mr. Brown is really good.” To which “Teacher Man in His 50s” responded, “Yes, he is good.” To which “Teacher Woman in her 30s” said, “No, I mean he is really, really good.” To which “Teacher Man” responded, “You are really, really right. Mr. Brown is really, really, really, really good.” To which I thought both of you have no idea how truly great David Brown is! This meeting concludes the one-thousand-nine-hundred-and-ninety-six-day leadership of Ms. Elizabeth Brennan. When I was president of the Board of Education here in West Des Moines, Liz served as vice president. Actually, during an anticipated two-week trip to Africa that turned into an extended stay by six weeks because I was sickened by Malaria, Liz assumed the Board leadership with great distinction. I have always said that Liz serving by my side made me look better than I actually was. Thank you, President Brennan. Liz became president of the School Board and served two consecutive terms as president with great distinction. When it comes to wisdom, calm leadership, insight, respect of others and their opinions, positive attitude, courage, loyalty to education, tolerance of others’ opinions, and gratitude and appreciation for all aspects of the West Des Moines Community School system, Administrative Leadership Team, teachers, support staff, transportation, maintenance, et. al., Liz is the high water mark of attainment. Thank you, Liz, for your years of service in a leadership role some four years. I know that I am a better Board member because I have had the joy and “now I understand” moments of serving at your side. Thank you, Liz, for your thus-far five years of serve marked by three years of outstanding leadership. West Des Moines Schools are better because of you. Please accept 1,996 plus “thank yous,” Liz. I look forward to you serving at least 1,996 more days. Merci, danke, grazie, gracias, arigato, dankie, salamat, takk, mahalo nui loa – in other words, Liz, many, many, many thanks. “This month marks the conclusion of four years of distinctive service by Elaine Watkins-Miller. Thank you for all that you do to offer explanation, clarity, and reason in all that you do, write, say, and communicate, Mrs. Watkins-Miller. I have made mention of you attending the first day of “Mr. Beranek’s School Year and the Third Graders Classroom Assemblage.” You not only made your way to Western Hills, but notified a reporter. The article in the Register, though laden with interesting pictures, had little text. You and I both shared with each other a bit of disappointment. A week later, I opened the Des Moines Register – West Des Moines section, saw a great photo, and read the accompanying article. I made my way to paragraph two and thought, “This is really good – this Register reporter is really a good reporter – good writer.” Well, I concluded the article only to discover that the accolades that I had afforded a Register report really were earned by an Elaine Watkins-Miller. The byline was afforded to you. So, many thanks Ms. Watkins-Miller. Please accept this glass piece designed and a Lt. of world famous artist Dale Chihuly. The feather represents the writing device of writers in another era of “The Fourth Estate.” You, Elaine, have represented the “Best of the Fourth Estate” during the last four years and beyond. Many, many thanks, reporter, writer, communicator extraordinaire Elaine Watkins-Miller. Because of you, the truly exceptional accomplishments and nature of our district are shared beyond the doors of each of our schools. Brennan said she appreciates all the comments and is pleased to pass it on to the next president.

VII. Open Enrollment: It was moved by Carroll and seconded by Greenspon to deny a request for a student to open enroll out to the district for being late and not meeting good cause. The following applications were approved by administration and provided for Board review. 2014 – 2015 IN Name Grade From To Reason Davis, Daniel K Urbandale WDM continuation Hernandez, Julio 3 Urbandale WDM continuation Hernandez, Julisa 4 Urbandale WDM continuation 2014- 2015 OUT Name Bauer, Joshua

Grade 8

From WDM

To Waukee

Reason good cause

Page 13 of 173

Dedic, Adnan Dudley, Alexandria Gibson, Treylee Jackson, Tyreese Johnson, Jesse Martinez, Faith Martinez, Grace Martinez-Ramirez, Ivan Martinez-Ramirez, Juan O’Connor, Chloe Smith-Revell, Jadyn Tracy, Sean

3 11 9 8 9 7 10 3 6 8 3 12

WDM WDM WDM WDM WDM/Van Meter WDM WDM WDM WDM WDM WDM WDM

DMPS Clayton Ridge Clayton Ridge DMPS Johnston DMPS DMPS Urbandale Urbandale DMPS DMPS Waukee

continuation good cause good cause continuation good cause continuation continuation continuation continuation continuation continuation good cause

VIII. Annual Settlement June 30, 2014 Depository Bank Balances: Chief Financial Officer Paul Bobek said the district is required by statute to report the June 30 balance annually. He reviewed the balances in the various funds. It was moved by Lipman and seconded by Greenspon to accept the June 30, 2014 cash balances as confirmed by district auditors Bohnsack & Frommelt LLP during their annual audit fieldwork in September 2013 and presented to the Board as follows: DEPOSITORY Bankers Trust (Reserve for Sales Tax Bonds + Interest Earned) Series 2012 Sales Tax Bonds Series 2013 Sales Tax Bonds Series 2014 Sales Tax Bonds West Bank (Money Market & Checking Account)

Less:

BALANCE $1,107,266.17 $1,447,452.83 $2,055,417.77 $80,646,359.29 $85,256,496.06

Outstanding Checks

$368,651.87

Equals: Treasurer’s Balance

$84,887,844.19

Treasurer’s Balance by Fund: General Activity Management PERL Local Option Sales Tax PPEL Debt Service Nutrition Preschool Community Education Self-Insurance Agency

$24,198,763.16 $1,246,838.08 $13,271,459.68 $292,701.70 $19,977,552.74 $2,878,615.70 0.0 $618,393.73 $5,893.17 $1,643,114.21 $20,740,308.43 $14,203.59 $84,887,844.19

The motion was approved by a unanimous vote. IX. Financial Report – June 2014: The monthly financial reports for the period ending June 30, 2014 were presented for Board review. X. FY ’14 SBRC Allowable Growth Request a. Special Education Deficit: It was moved by Lipman and seconded by Greenspon to approve the School Budget Review Committee application for allowable growth and supplemental state aid for the district’s FYE ’14 special education deficit in the amount of $1,058,623. The motion was approved by a unanimous vote. XI. Title I Application 2014-15: It was moved by Carroll and seconded by Brown to approve the district’s application for the 2014-2015 Title I program to be submitted to the Department of Education. The motion was approved by a unanimous vote. The 2014-2015 grant

Page 14 of 173

allocation of $973,694 (an increase of $177,205 from the 2013-14 school year) and is combined with $248,895 in carryover moneys. The total allocation available for the FY 2014-15 is $1,222,589 (an increase of $84,817 from the 2013-14 school year). This year the West Des Moines Community School District did qualify for the targeted grant and education finance incentive grant (EFIG). Federal funding formula to qualify for the target and education finance incentive grant utilizes data three years prior. The formula is the number of children at the poverty level + foster children divided by the number of children ages 5-17 living in the community. The staffing pattern will be as follows: x Hillside: One reading/math teacher (1.0 FTE); Two 0.5 reading/math teacher (1.0 FTE) x Crestview: Two 0.5 math teachers (1.0 FTE) x Clive: One math teacher (1.0 FTE) Hillside, Clive, and Crestview are designated as “Targeted Assistance Schools” indicating that students in grades 1-4 with the greatest educational needs in reading and math may receive assistance. Approximately at least 180 children are served through the Title I program in the West Des Moines Community School District. XII. Board Policies a. 800 Series b. 401.1, 402.6, 601.1 It was moved by Carroll and seconded by Brown to waive the first reading of Board Policy 800 Series and policies 401.1, 402.6, 601.1. The motion was approved by a unanimous vote. It was moved by Carroll and seconded by Brown to approve Board Policy 800 Series and policies 401.1, 402.6, 601.1 presented. The motion was approved by a unanimous vote. XIII. Facility Projects a. Construction Project Update: Weitz, Co. Project and Construction Manager Dan Solem reported that on the Valley High School project, the paving and sidewalks are complete. The plaza paving will be poured by the end of this week. On the addition, the stage area is complete. The theatrical lighting will come in soon. In the balcony areas, the carpeting has started and it is working its way down the aisle ways. In the auditorium, the intermediate seating will be completed by the end of this week. In the atrium area, the ceramic tile is being worked on. Substantial completion is scheduled for October 15. West Des Moines Community Schools Construction Manager Steve Zbylicki reported on Fairmeadows project. He said that the crews are applying the final coat of paint on all the walls. The building is preparing for fire marshal inspection Friday afternoon. The district will move in equipment and music instruments next week for the music room. Final rows of sod are going in. The project is scheduled to be completed September 26 and it is on schedule. Brown asked about parking and how the solution the district arrived at for avoiding congestion at the entrance off of Prospect is working in practice. Zbylicki said he thinks the process is smoother, but there is back up 10 minutes before and after school. He said it is a safer site overall. He said he thinks it was a good solution. XIV. Contracts/Agreements a. Stepping Stone Family Services: It was moved by Lipman and seconded by Greenspon to approve an agreement with Stepping Stones Family Services to provide mental health support to students and families of Westridge Elementary at no cost to the district or families for these services, but SSFS may bill Magellan if the student is covered by Title 19, and with the addition of “WDMCS has the right to request that a specific employee of Stepping Stones not provide services within WDMCS if formally requested by the district” in the section titled Stepping Stone Family Services (SSFS) Responsibilities. The motion was approved by a unanimous vote. b. Valley United Methodist Church – Brighter Beginnings: It was moved by Lipman and seconded by Greenspon to approve a proposed facility usage renewal agreement with Valley United Methodist Church for the Community Education department’s Brighter Beginnings parent support program provided at the church three mornings per week for an annual fee of $450. The motion was approved by a unanimous vote. c. The Standard - Group Insurance Amendment: It was moved by Lipman and seconded by Greenspon to approve an amendment in the superintendent’s life insurance policy with The Standard at two times the superintendent’s contract, as opposed to previous superintendent’s policy, which was three-times, with all other provisions of the group life insurance policy remaining the same. This amendment reflects current contract language. The motion was approved by a unanimous vote. d. School Administrators of Iowa – SAM Program: It was moved by Lipman and seconded by Greenspon to approve the participation of two principals, Mr. Shane Christensen (2nd year cost = $4,278.75) and Ms. Andrea Boyd (3rd year cost = $4278.75) in the School Administrators of Iowa – SAM Program for a total cost of $8557.50 with the district will paying half of the cost and the other half funded from the building budgets. The motion was approved by a unanimous vote. e. Simpson College – student teaching addendum: It was moved by Lipman and seconded by Poole to approve request from Simpson College for an addendum be added to the West Des Moines Community School District student teaching agreement as

Page 15 of 173

f.

required by the Iowa Department of Education regulations to include approval by the appropriate school personnel, including appropriate qualifications of the mentoring teacher; Simpson College remuneration to West Des Moines Community School District for each student teaching assignment; Student teachers are not permitted to serve as substitute teachers. All student teachers must be supervised by licensed teachers. The motion was approved by a unanimous vote. Share Marketing: It was moved by Lipman and seconded by Cole to approve an agreement with Share Marketing to provide a brand platform (defined brand values, brand vision, brand personality, promise, essence, and organization description) and strategic marketing positioning through a research-based process (survey, focus-group, branding session) to provide the foundation for a marketing plan for the district to increase enrollment at a cost of $11,500 plus material and travel paid for out the General Fund. The motion was approved by a unanimous vote.

XV. Adjournment: It was moved by Cole and seconded by Brown to adjourn the meeting. The motion was approved by a unanimous vote. The meeting was adjourned at 7:57 p.m. _________________________________________________ Elaine Watkins-Miller, Board Secretary

Organizational Meeting

I. Call to Order: The meeting was called to order by School Board Secretary Elaine Watkins-Miller at 7:59 p.m. II. Elect President: Watkins-Miller called for nominations for the 2014-15 Office of President. Cole nominated David Brown to serve as president and Poole seconded the nomination. It was moved by Brennan and seconded by Carroll to close the nominations for president. The motion was approved by unanimous vote. Seven ballots were cast for Brown, who was elected president of the 2014-15 West Des Moines Community Schools Board of Education. Brown was then sworn in as president. III. Elect Vice President: Brown called for nominations for the 2014-15 Office of Vice President. Greenspon nominated Andi Lipman to serve as vice president and Poole seconded the nomination. It was moved by Brennan and seconded by Carroll to close the nominations for vice president. The motion was approved by unanimous vote. Seven ballots were cast for Lipman, who was elected vice president of the 2014-15 West Des Moines Community Schools Board of Education. Lipman was then sworn in as vice president. IV. Open Forum: There were no participants. V. IASB Delegate Assembly Representative: Elizabeth Brennan agreed to serve as IASB Delegate Assembly Representative. VI. West Bank Corporate Authorization Resolution: It was moved by Lipman and seconded by Greenspon to the West Bank Corporate Authorization Resolution to update authorized check signers to reflect the change in the Board presidency. The motion was approved by a unanimous vote. VII Adjournment: It was moved by Cole and seconded by Brennan to adjourn the meeting. The motion as approved by a unanimous vote. The meeting adjourned at 8:06 p.m. _________________________________________________ Elaine Watkins-Miller, Board Secretary

Page 16 of 173

Page 17 of 173

INITIAL CONTRACTS – CERTIFIED STAFF

and

NEW HIRES – SUPPORT STAFF

and

PERSONNEL RECOMMENDATIONS

and

PERSONNEL RESIGNATIONS AND OTHER TERMINATIONS

October13,2014

BoardAgendaIVͲb Personnel

SALARY 11.15/hr 14.30/hr 10.75/hr 13.85/hr 13.50/hr Clive Transportation CrossroadsPark JordanCreek Operations

BUILDING

1:1SpecialEdAsst,Lv3/WH 1:1SpecialEdAsst,LvI/ST

MockTrialCoach/VSW RoboticsCoach/VA RoboticsCoach/VA SpecialEdAsst,LvI/HD

POSITION/BUILDING

REPLACEMENTFOR HillaryQuinlan MichaelHenriksen NewPosition NewPosition

TeacherLeaderAdditions None

Additions None

NAME Replacements None

Reductions Since7/1/14 0.00

27.00

TEACHERLEADER

FTE 7/1/2014

Ͳ0.31 Ͳ0.31

Reductions Since7/1/14

EXPERIENCE

TEACHERLEADER

34.00 635.50 468.53 1138.03

FTE 7/1/2014

Stipend

SCHOOLATTENDED

2.74 10.31 13.05 Additions Since7/1/14 0.00

TEACHERLEADER

Additions Since7/1/14

REASON Personal Personal Personal Personal Personal

FTE 9/22/2014 27.00

TEACHERLEADER

FTE 9/22/2014 34.00 638.24 478.53 1150.77

POSITION/BUILDING

Studentenrollment StudentIEP

Reasonforchange StudentIEP StudentIEP

TENURE 1yr 3mos 1mo 8yrs 1yr

*TheWDMCSDrequiresthatacriminalbackgroundcheckandpreͲemploymentdrugscreeningbeconductedonallpersonnelrecommendedforemployment. Approvaliscontingentuponthereceiptandreviewofthecriminalhistoryreport.

TeacherLeader

Administrators Certified Support Total

Salary

SALARY

REPLACEMENTFOR

POSITION/BUILDING 1:1SpecialEdAsst,LvII/CL NightSchoolSupervisor/WCC KidsWestChildCareProvider/JC 1:1SpecialEdAsst,Lv3/VA

NEWHIRESͲͲSUPPORTSTAFF*ͲReviewOnly

NewPosition NewPosition

JordanMeyer NewPosition NewPosition HollyKillam

REPLACEMENTFOR

SUBJECT FirstGradeAsst/NoonSupervisor BusDriver FirstGradeAsst/NoonSupervisor 1:1SpecialEdAsst,LvII WarehouseWorker

INITIALCONTRACTͲͲCERTIFIEDSTAFF*ͲReviewOnly

NAME Drustrup,Rebecca Grove,Kimberly Lawnsdail,Linda Williams,Scott

SALARY 11.20/hr 30.00/hr 11.25/hr 11.90/hr

12.00/hr 11.15/hr

Additions/ContractChanges Contreras,Cristal MunozͲEspinosa,Adriana

Summer/Temporary None

1,146 764 764 11.15/hr

SALARY

NAME Replacements Belden,Shannan Goldsmith,Karl Pedersen,Marc MunozͲEspinosa,Adriana

PERSONNELRECOMMENDATIONS

*Basedoncurrentenrollment

NAME Brittain,Megan Feuerhelm,Brett JuhlReid,Lindsay Schmidt,Tammy Woodke,Blake

October13,2014PERSONNELRESIGNATIONSANDOTHERTERMINATIONS

Page 18 of 173

INTENDTO REPLACE? Yes* Yes* Yes* Yes* Yes*

Reasonforchange

EFFECTIVE DATE 10/17/2017 10/3/2014 10/1/2014 9/25/2014 11/1/2014

BOARD AGENDA IVc BILLS FOR PAYMENT OCTOBER 13, 2014 PAUL BOBEK AND DONNA GREGORY TOTAL $3,052,355.52

Page 19 of 173

WESTDESMOINESCOMMUNITYSCHOOLDISTRICT VENDORPUBLICATIONREPORT FROM09/18/14THRU10/08/14 VENDOR NAME GENERAL FUND ABENS, MEGAN A. ABRAHAM, REBECCA J ACME ROLL-OFF COMPANY ADAIR, SUSAN AHLERS COONEY PC AMSLER, RAYMOND A ANKENY COMMUNITY SCHOOLS ASCD ASI MODULEX BAIRD, REBECCA L BAKER GROUP BARRON EQUIPMENT COMPANY INC BEHMER, STACY BENCHMARK EDUCATION CO BENNETT, MICHELLE H BLIS COMMUNICATION BOIK, CARRIE A. BORNE, CARL BOUND TO STAY BOUND BOOKS INC BOYLE, SUSAN L. BRANDT AGENCY OF INTERPRETING BROWN, ANNA L. BRUCE'S WOODSHOP BSN SPORTS CARPENTER UNIFORM & PROMOTIONS CDW GOVERNMENT INC CENTRAL IOWA HOSPITAL CORP CENTURY LINK CHAPMAN, JON C CHAPMAN, ROBERT A. CHILD SUPPORT ENFORCEMENT CHRISTENSEN, KAYLA CINTAS FIRST AID & SAFETY CIT CHARTERS CLIVE WATER DEPARTMENT COLLECTION SERVICES CENTER COLLEGE SAVINGS IOWA CONLEY GROUP INC, THE CONSERVATION EDUCATION CENTER CONTINENTAL CLAY COMPANY CONTINUUM RETAIL ENERGY SERVIC COY, SONYA K

DESCRIPTION

REIMB MLGE REIMB MLGE SERVICES REIMBURSE SERVICES PROFESSIONAL SERVICES MEDICAID MEMBERSHIP SUPPLIES REIMBURSE SUPPLIES SERVICES PROFESSIONAL SERVICES SUPPLIES REIMBURSE PROFESSIONAL SERVICES REIMBURSE TUITION REIMB MLGE SUPPLIES REIMB MLGE PROFESSIONAL SERVICES REIMBURSE SUPPLIES SUPPLIES SUPPLIES SUPPLIES PROFESSIONAL SERVICES SERVICES SERVICES REIMBURSE TUITION PAYROLLD SUPPLIES SUPPLIES TRAVEL WATER PAYROLLD PAYROLLD SERVICES SERVICES SUPPLIES UTILITIES REIMBURSE TUITION

AGGREGATE AMOUNT

51.53 25.42 628.37 100.00 11,596.35 800.60 700.00 985.00 434.80 20.24 859.00 1,008.00 741.24 1,931.00 41.16 720.00 220.00 8.18 2,183.36 181.78 4,207.50 80.46 664.69 158.43 0.00 263.33 72,871.17 3,004.49 975.00 375.00 200.00 75.46 158.56 3,545.00 6,491.87 4,016.58 450.00 18,038.73 415.00 3,778.45 16,868.88 500.00 Page 20 of 173

WESTDESMOINESCOMMUNITYSCHOOLDISTRICT VENDORPUBLICATIONREPORT FROM09/18/14THRU10/08/14 VENDOR NAME

DESCRIPTION

DARR, KIMARY H. DAVIS, NATASHA A. DEAF SERVICES UNLIMITED INC DECA IMAGES DELTA DENTAL OF IOWA DEMICCO, JULIE P DES MOINES REGISTER DES MOINES REGISTER IN EDUCATI DES MOINES WATER WORKS DIETZENBACH, KRISTINA L. DIRECTV INC DIVERSIFIED COLLECTION SERVICE DOHMEN, RANDY L. DRAKE, AMY M DUBUQUE COMMUNITY SCHOOL DIST EDUCATION 2020 EGLESTON, DAVID J ENGELBERT, CHRISTIE A. ENGELMANN, CAROL A. FACKLER, GRETCHEN M FARRELL, AMANDA R. FASTSIGNS FATH, JAMIE FELDT, JEANNE FOLLETT SOFTWARE COMPANY RIES, NATALIE ANN GILES, ANN MARIE GOLDEN VALLEY HARDSCAPES LLC GRAY, BRYAN A GREENHILL SCHOOL GRODEN CENTER, THE GYPSUM SUPPLY CO HAMILTON, JILL HARCOURT OUTLINES INC HARGENS, BRANDON HEARTLAND AEA 11 HEHR, KARL HEINEMANN HICKLIN, MELANIE A. HOCKENBERG EQUIPMENT COMPANY HORN, ELIZABETH VRIEZELAAR HOUCHEN BINDERY LTD IHNEN, MEGAN

REIMBURSE REIMB MLGE PROFESSIONAL SERVICES SUPPLIES INSURANCE REIMB MLGE ADVERTISING SUBSCRIPTIONS SERVICES REIMBURSE TUITION SERVICES PAYROLLD REIMBURSE TUITION REIMBURSE TUITION TUITION LICENSE REIMBURSE REIMB MLGE REIMBURSE REIMBURSE TUITION REIMBURSE SUPPLIES PROFESSIONAL SERVICES REIMBURSE SERVICES REIMB MLGE REIMBURSE SUPPLIES REIMB MLGE ENTRY FEES TUITION SUPPLIES REFUND SUPPLIES REIMBURSE TUITION TUITION PROFESSIONAL SERVICES SUPPLIES REIMBURSE SUPPLIES REIMBURSE TUITION PROFESSIONAL SERVICES PROFESSIONAL SERVICES

AGGREGATE AMOUNT 66.92 70.11 852.75 75.00 5,168.92 48.16 1,993.27 990.00 10.00 524.47 101.98 184.21 375.00 670.00 28,065.63 8,250.00 40.00 49.90 43.49 176.27 51.19 64.69 611.32 29.48 70.00 42.17 100.00 10,345.80 116.81 260.00 21,081.78 226.24 198.00 377.41 110.00 0.00 651.64 577.50 22.50 2,706.02 500.00 935.25 100.00 Page 21 of 173


DESCRIPTION

IHNEN, SUSAN E. IHSADA IHSMA INFOSYS MCCAMISH SYSTEMS LLC IOWA COUNCIL FOR THE SOCIAL ST IOWA COUNCIL OF TEACHERS OF EN IOWA DEPARTMENT OF REVENUE IOWA DEPT OF HUMAN SERVICES IOWA DIVISION OF CRIMINAL IOWA DIVISION OF LABOR SERVICE IOWA MARKET IOWA PRISON INDUSTRIES IOWA SHARES IOWA TESTING PROGRAMS JAMES, SANDRA JARNAGIN INC, WES JG SERVICES JOHNSTON HIGH SCHOOL FREEMAN, JENNIFER L. JORGENSEN, MATT JOSEPH CUSTOM ARRANGEMENTS KABEL BUSINESS SERVICES - FLEX KELLY, KEYSTO KIMPSTON, MARY L. KING DELIVERY SERVICE KOENIG, JOHN M KRAMER, CAROL A LA PLANTE, SCOTT D. LASER RESOURCES LENNON, LANCE LINN COUNTY SHERIFF MADISON NATIONAL LIFE MAINA, ELIZABETH MANDERNACH, LARRY P. MARCO INC. MCGINNIS, DAVID D MCKECHNIE, MARC E. MCKESSON MEDICAL SURGICAL INC MENARDS - CLIVE MENZ, BRECK A METHODIST OCCUPATIONAL HEALTH METRO SEW & VAC LLC METRO WASTE AUTHORITY

REIMB MLGE MEMBERSHIP ENTRY FEES PREMIUMS REGISTRATION REGISTRATION PAYROLLD MEDICAID SERVICES SERVICES SERVICES SUPPLIES PAYROLLD SUPPLIES SUPPLIES SERVICES SUPPLIES ENTRY FEES REIMB MLGE REFUND SUPPLIES PAYROLLD REIMBURSE TUITION REIMBURSE TUITION SERVICES PROFESSIONAL SERVICES REIMBURSE REIMBURSE TUITION SERVICES PROFESSIONAL SERVICES PAYROLLD PREMIUMS REFUND REIMBURSE SERVICES REIMBURSE REIMB MLGE SUPPLIES SUPPLIES REIMB MLGE SERVICES SUPPLIES SERVICES

AGGREGATE AMOUNT 56.67 65.00 125.00 9,550.81 160.00 710.00 469.25 119,238.59 135.00 1,760.00 987.70 71.10 96.34 810.00 16.99 904.30 1,452.71 120.00 31.47 191.00 50.00 61,921.36 110.00 850.00 80.58 300.00 15.19 205.00 28.75 702.04 305.15 7,957.83 80.00 32.62 364.50 180.00 82.04 474.83 21.94 8.23 1,706.92 900.00 343.00 Page 22 of 173


DESCRIPTION

MEYER, JORDAN MID IOWA BAND CHAMPIONSHIP MIDAMERICAN ENERGY COMPANY MIDDLETON, MEGAN MIDWEST ELECTRONIC RECOVERY MILES, MARTHA MILLER NURSERY MILLER, GENNY MILLER, JUSTIN W. MORENO, CHRIS OR MICHELLE NAIL, HEATHER E NATIONWIDE OFFICE CLEANERS LLC NCTE NGUYEN, OANH NIEBUHR, CYNTHIA L NILES NORTH HIGH SCHOOL NUTRITION SERVICES OFFICE OF THE STATE ARCHAEOLOG OLSON, SHANA M. ORSINI, ANN L. OUTLAW, RHONDA PAETEC PALS, LAURA B PAPER CORPORATION PELLA COMMUNITY SCHOOL DISTRIC PERKINS, ISE PERRIGO, DAVID S PETERS, PHILLIPS W. PIERCE, BRANDON J PITNEY BOWES PURCHASE POWER POLK COUNTY SCHOOLS CREDIT UNI POLK COUNTY SHERIFF-CIVIL DIVI PREMIER AGENDA INC PROFESSIONAL OFFSET PRINTING PYATT, LAURI QUIA CORPORATION QUICK FUEL INC QUIROGA, ABDIEL RICHARDSON, CELESTE E RICHE, ELIZABETH J RISER INCORPORATED ROGERS, GINA ROSSANDER, VICTORIA A.

REIMBURSE TUITION REGISTRATION UTILITIES REIMBURSE TUITION SERVICES REFUND SUPPLIES REFUND REIMBURSE TUITION REIMBURSE REIMBURSE TUITION SERVICES REGISTRATION REFUND REIMB MLGE ENTRY FEES CATERING - NUTRITION SVCS SUPPLIES REIMB MLGE REIMBURSE TUITION REIMBURSE SERVICES REIMBURSE TUITION SUPPLIES ENTRY FEES REFUND REIMBURSE REIMBURSE REIMBURSE SERVICES PAYROLLD PAYROLLD SUPPLIES SUPPLIES REIMB MLGE SUPPLIES FUEL REIMB MLGE REIMBURSE TUITION REIMBURSE TUITION SERVICES PROFESSIONAL SERVICES REIMBURSE TUITION

AGGREGATE AMOUNT 500.00 125.00 179,003.73 220.00 125.00 20.00 1,441.79 413.00 500.00 15.00 440.00 952.50 1,500.00 80.00 62.72 300.00 309.10 100.00 128.28 545.08 15.30 72.03 280.00 6,199.26 125.00 59.00 194.00 216.00 4.50 5,050.00 315.00 199.91 309.30 1,140.00 58.92 196.00 19,410.65 10.19 250.00 465.00 300.00 744.60 210.00 Page 23 of 173


DESCRIPTION

RSP & ASSOCIATES LLC SAI SCHOLASTIC SCHOOL NURSE SUPPLY INC SCHOOL SPECIALTY INC SEABURY & SMITH SIMMONS, GREGORY J SINK PAPER CO INC SMITH, CHRISTINA M SPECIALTY UNDERWRITERS LLC ST TIMOTHY'S PRESCHOOL STANDARD LIFE INSURANCE COMPAN STATE OF IOWA STATE OF IOWA - TSA'S STATE OF RHODE ISLAND & PROVID STEVENS, DONNA E. SUI, ABIGAIL TRUCK EQUIPMENT INC U S DEPARTMENT OF EDUCATION U S DEPARTMENT OF EDU GA UNITED RENTALS INC UNITED STATES TREASURY UNITED WAY OF GREATER D M UNITYPOINT AT HOME UNITY POINT DES MOINES UNIVERSAL PEDIATRICS VACURA, HEATHER VANCE, MARK E. VANDEVENTER, TED J. VANHAAFTEN, SPENCER A. VERIZON WIRELESS BELLEVUE VIRCO WAKE FOREST UNIVERSITY WASTE MANAGEMENT OF IOWA WDM EDUCATION ASSOCIATION WDM UNITED METHODIST PRESCHOOL WDMCS STUDENT SCHOLARSHIP FUND WEE'S TEES WELTER, LESLIE G. WEST DES MOINES CSD WEST DES MOINES E S P WEST DES MOINES FIRE DEPT WEST DES MOINES WATER WORKS

SERVICES MEMBERSHIP SUPPLIES SUPPLIES SUPPLIES PREMIUMS REIMBURSE TUITION SUPPLIES REIMBURSE TUITION SERVICES TUITION PREMIUMS PAYROLLD PAYROLLD TRANSPORTATION REIMB MLGE SERVICES SERVICES PAYROLLD PAYROLLD RENTAL PAYROLLD PAYROLLD SERVICES PROFESSIONAL SERVICES SERVICES REFUND REIMB MLGE REIMBURSE TUITION REIMB MLGE SERVICES FURNITURE ENTRY FEES SERVICES PAYROLLD TUITION PAYROLLD SUPPLIES REIMBURSE TUITION PRINTING, SUPPLIES PAYROLLD PERMIT WATER

AGGREGATE AMOUNT 18,084.84 5,260.75 1,161.75 237.00 445.56 0.00 320.00 6,907.70 220.00 2,879.58 62,218.67 16,688.52 92,218.00 204,713.69 2,279.08 16.80 90.00 58.02 845.76 72.13 434.50 1,200,846.63 1,024.94 1,400.51 7,500.00 4,490.00 16.00 252.89 455.00 153.95 279.48 156.12 280.00 4,689.23 11,686.45 108,000.00 249.00 120.00 118.76 20,787.13 624.28 600.00 27,847.59 Page 24 of 173


DESCRIPTION

WINDHAM PROFESSIONALS INC WOODARD, SUSAN K WOODWARD-GRANGER COMMUNITY WYLIE, JONATHAN XPEDX YALE DEBATE ASSOCIATION YMCA CAMP

PAYROLLD REIMBURSE TUITION PROFESSIONAL SERVICES SUPPLIES ENTRY FEES ADMISSION TOTAL FOR GENERAL FUND:

STUDENT ACTIVITY ACKERMAN, THOMAS J ALFREY, GARY AMES HIGH SCHOOL AMES MIDDLE SCHOOL ANKENY CENTENNIAL HIGH SCHOOL ANKENY HIGH SCHOOL ARROW STAGE LINES BARRETT, JAMES R BAYLESS, RONALD BEATTIE, MATTHEW W BEGLEY, JOHN BOWHAY, JERRY BRITTAIN, CHUCK BSN SPORTS BUENTING, JEFF CHASE, ANDY CHRISTENSEN, SHELLEY COE COLLEGE CRAWFORD, NICOLE S CRYSTAL CLEAR WATER DECKER SPORTING GOODS DENTON, BRETT DOWLING CATHOLIC HIGH SCHOOL ELSMORE SWIM SHOP ERBSTEIN, TERESA ANN FARLEY, CASEY FERREE, JAMES FOWLER, CHARLES FREEL, JEFF FRYE, DENNIS GODFREDSEN, TOM GONZALES, CAROL GRUBE, BRYAN

SECURITY OFFICIAL ENTRY FEES ENTRY FEES ENTRY FEES ENTRY FEES TRAVEL SECURITY OFFICIAL OFFICIAL OFFICIAL OFFICIAL OFFICIAL SUPPLIES OFFICIAL OFFICIAL OFFICIAL ENTRY FEES REIMBURSE SUPPLIES SUPPLIES OFFICIAL FEES SUPPLIES WORKER OFFICIAL WORKER OFFICIAL OFFICIAL OFFICIAL PROFESSIONAL SERVICES OFFICIAL SECURITY

AGGREGATE AMOUNT 107.53 137.00 1,835.00 767.00 2,421.50 780.00 255.02 2,496,619.64

140.00 95.00 125.00 20.00 140.00 110.00 2,954.00 140.00 65.00 65.00 60.00 65.00 170.60 2,289.80 60.00 60.00 52.50 300.00 245.78 132.00 121.00 65.00 500.00 671.93 240.00 65.00 165.00 160.00 65.00 65.00 1,500.00 60.00 227.50 Page 25 of 173


DESCRIPTION

HALE, SCOTT HANNAM, RYAN HATCHER, JASON HAWBAKER, TODD HICKS, DIANE M HILL, WILLIAM HOEG, BOB HOEGH, ROD HY-VEE FOOD STORE INDIANOLA HIGH SCHOOL INDIANOLA MIDDLE SCHOOL IOWA BASKETBALL COACHES ASSOC IOWA CENTRAL CHEER IOWA CITY HIGH SCHOOL IOWA DANCE THEATRE IOWA DECA IOWA HIGH SCHOOL SWIM COACHES JASPERS, JOHN J JETMUND, JON JIM'S JOHNS INC JOHANNSEN, TOM JOHNSON, DAN JOHNSON, MYRANDA JOHNSTON HIGH SCHOOL JORDAN CREEK ELEMENTARY PFC JUNGMAN, JEFFREY A KEALY, DANIEL KELLNER, ELLISON J KINDER, JERRY L KINDY'S PROMOTIONAL APPAREL KING, BRIAN KIRCHHOFF, STAN KITCHEN, STEPHEN KLAHN, RICH KOZELISKI, CHRIS LASER RESOURCES LEUTZINGER, RICHARD MARTIN, JOSEPH MASS, HEIDI M MATTHIAS , NICOLE MCCARTY, MATTHEW A MCCLUSKEY, DAVID MCKIBBEN, JOEL

OFFICIAL OFFICIAL SECURITY OFFICIAL REIMBURSE OFFICIAL OFFICIAL OFFICIAL SUPPLIES ENTRY FEES ENTRY FEES FEES REGISTRATION ENTRY FEES ADMISSION DONATIONS MEMBERSHIP OFFICIAL OFFICIAL SERVICES OFFICIAL OFFICIAL PROFESSIONAL SERVICES ENTRY FEES SUPPLIES SECURITY OFFICIAL PROFESSIONAL SERVICES OFFICIAL SUPPLIES PROFESSIONAL SERVICES OFFICIAL OFFICIAL OFFICIAL OFFICIAL SUPPLIES OFFICIAL OFFICIAL OFFICIAL REIMBURSE SECURITY OFFICIAL OFFICIAL

AGGREGATE AMOUNT 110.00 95.00 140.00 60.00 1,257.42 60.00 160.00 180.00 60.00 230.00 50.00 640.00 230.00 75.00 236.00 418.92 125.00 95.00 80.00 200.00 90.00 65.00 90.00 120.00 60.00 140.00 120.00 90.00 80.00 4,916.56 1,500.00 60.00 200.00 60.00 120.00 56.92 130.00 240.00 150.00 23.06 140.00 65.00 65.00 Page 26 of 173


DESCRIPTION

METRO SEW & VAC LLC MILLER, DANIEL E MILLER, SHAWN MORRISON, MIKE MURDOCK , CAL NEFF COMPANY NUTRITION SERVICES OFFICE OF THE STATE ARCHAEOLOG OSTLUND, SHAWN PEARSON, ROBBY L PELLA CHRISTIAN HIGH SCHOOL PINKS, COREY RAAB, BRIAN RENAUD, KURT RICHARDS, TROY RILEY, KYLE D ROEMMICH, AMANDA ROOSEVELT HIGH SCHOOL SAMPSON, RON SANDERS, NATALIE SCHREURS, TOM SCIBA H S JAZZ FESTIVAL SE POLK HIGH SCHOOL SEIBEL, EMILY SPLAVEC, SCOTT SPORTBOARDZ STEWART, MICHAEL TEGELS, MARK TEMPLE, TOM THOMAS, CHRIS TOWNSELL, JOE TROTTER, CLARK C TROTTER, TREVOR TUCKER, SARAH R TURNER, QUINN TYRRELL, KIMBERLY A URBANDALE HIGH SCHOOL VANOOSTENRIJK, KAREN J. VESEY, CHRIS WAUKEE HIGH SCHOOL WERLING, RON WESLEY WOODS CAMP & RETREAT CE WEST BANK

SUPPLIES OFFICIAL SECURITY OFFICIAL SERVICES SUPPLIES CATERING - NUTRITION SVCS SERVICES PROFESSIONAL SERVICES SECURITY ENTRY FEES OFFICIAL OFFICIAL OFFICIAL OFFICIAL OFFICIAL PROFESSIONAL SERVICES ENTRY FEES OFFICIAL PROFESSIONAL SERVICES OFFICIAL REGISTRATION ENTRY FEES PROFESSIONAL SERVICES WORKER SUPPLIES OFFICIAL PROFESSIONAL SERVICES OFFICIAL OFFICIAL OFFICIAL OFFICIAL OFFICIAL OFFICIAL SECURITY REIMB MLGE SUPPLIES REIMBURSE SECURITY ENTRY FEES OFFICIAL SERVICES CHANGE

AGGREGATE AMOUNT 900.00 120.00 227.50 80.00 1,010.00 208.59 189.00 100.00 130.00 140.00 75.00 65.00 65.00 110.00 65.00 65.00 90.00 170.00 240.00 90.00 60.00 250.00 180.00 90.00 127.50 4,997.50 95.00 1,500.00 110.00 80.00 240.00 65.00 65.00 30.00 140.00 2.69 400.80 16.97 140.00 190.00 100.00 285.00 33,200.00 Page 27 of 173


DESCRIPTION

WEST DES MOINES CSD WHITE , MARJ WHITE, D BART WILES, EDWARD WILLIAMSON, RYAN WOODS, AMANDA A YMCA CAMP ZOSS, BAILEY

PRINTING, SUPPLIES WORKER WORKER OFFICIAL OFFICIAL SECURITY ADMISSION PROFESSIONAL SERVICES TOTAL FOR STUDENT ACTIVITY:

MANAGEMENT FUND WEST DES MOINES CSD

PERL FUND CENTURY LINK IOWA ASSOCIATION OF ALTERNATIV METHODIST OCCUPATIONAL HEALTH WEST DES MOINES CSD

SALES TAX FUND AHLERS COONEY PC ALLIANCE TECHNOLOGIES BAKER ELECTRIC INC BERG AUDIO & VIDEO CDW GOVERNMENT INC COMMUNICATION INNOVATORS EMBARKIT JENSEN BUILDERS LTD JG SERVICES JIM'S JOHNS INC MARCO INC. MIDAMERICAN ENERGY COMPANY MOVERS EQUIPMENT SERVICES INC OUTDOOR RECREATION PRODUCTS RALLY APPRAISAL SHIVE-HATTERY INC VIRCO VITAL SUPPORT SYSTEMS WEITZ COMPANY, THE ZBYLICKI, STEVEN

TRANSFER TOTAL FOR MANAGEMENT FUND:

SERVICES REGISTRATION SERVICES SUPPLIES TOTAL FOR PERL FUND:

SERVICES SERVICES SERVICES SERVICES EQUIPMENT SERVICES SUPPLIES SERVICES FURNITURE SERVICES LICENSE UTILITIES RENTAL FURNITURE SERVICES SERVICES FURNITURE LICENSE SERVICES REIMB MLGE TOTAL FOR SALES TAX FUND:

AGGREGATE AMOUNT 3,305.37 25.00 225.00 240.00 65.00 140.00 5,999.98 90.00 80,874.89

8,073.20 8,073.20

594.00 75.00 53.00 27.70 749.70

7,564.64 314.55 12,505.00 38,056.00 86,536.64 1,442.95 680.00 3,460.00 1,395.00 280.00 2,160.00 21.75 1,392.00 1,088.00 3,000.00 1,600.30 6,523.50 17,137.36 133,074.00 173.49 318,405.18 Page 28 of 173


PPEL FUND ARDENT LIGHTING GROUP LLC BERG AUDIO & VIDEO DE LAGE LANDEN FINANCIAL SERVI DECKER EQUIPMENT JOHNSON CONTROLS OUTDOOR RECREATION PRODUCTS PG CONSTRUCTION TRANE COMPANY

NUTRITION FUND AN-RAE SERVICES INC CENTURY LINK EARTHGRAIN BAKING CO INC ELECTRICAL ENGINEERING & EQUIP HILAND DAIRY FOODS COMPANY LLC METHODIST OCCUPATIONAL HEALTH METZEL, BRIANNA M NUTRITION SERVICES QUICK FUEL INC STOCKTON, BRIAN TRUCK EQUIPMENT INC VACURA, DAN VERIZON WIRELESS BELLEVUE WEST DES MOINES CSD WEST DES MOINES WATER WORKS

PRE SCHOOL REGULAR ED FUND WDM UNITED METHODIST PRESCHOOL

COMMUNITY ED AHLERS COONEY PC DISNEY, DAVID A GARLAND'S INC. HEISE, STERLING HILAND DAIRY FOODS COMPANY LLC IOWA SCHOOL AGE CARE ALLIANCE RSCHOOL TODAY TED LARE DESIGN BUILD INC

AGGREGATE AMOUNT

DESCRIPTION

SERVICES EQUIPMENT SERVICES FURNITURE SERVICES FURNITURE SERVICES SERVICES TOTAL FOR PPEL FUND:

2,072.37 1,609.03 51,843.64 7,172.60 13,188.00 1,749.00 22,155.00 375.00 100,164.64

SUPPLIES SERVICES FOOD SUPPLIES FOOD SERVICES REIMB MLGE SUPPLIES FUEL REFUND SUPPLIES REFUND SERVICES PRINTING WATER TOTAL FOR NUTRITION FUND:

347.50 729.00 2,793.59 45.40 12,382.69 729.36 35.90 4.00 840.69 64.00 89.56 114.40 34.16 135.26 6,000.00 24,345.51

TUITION TOTAL FOR PRE SCHOOL REG ED:

SERVICES SERVICES SUPPLIES PROFESSIONAL SERVICES FOOD REGISTRATION PROFESSIONAL SERVICES PROFESSIONAL SERVICES

75.00 75.00

2,538.00 350.00 104.35 207.00 229.10 3,040.00 3,300.00 262.20 Page 29 of 173

WESTDESMOINESCOMMUNITYSCHOOLDISTRICT VENDORPUBLICATIONREPORT FROM09/18/14THRU10/08/14 AGGREGATE AMOUNT

VENDOR NAME

DESCRIPTION

US CELLULAR VERIZON WIRELESS BELLEVUE WEST DES MOINES CSD

SERVICES SERVICES PRINTING, SUPPLIES TOTAL FOR COMMUNITY ED:

428.73 66.44 358.34 10,884.16

INSURANCE SERVICES SERVICES TOTAL FOR SELF INSURANCE:

678.00 7,500.00 3,985.60 12,163.60

SELF INSURANCE EIDE BAILLY LLP PERSPECTIVE CONSULTING PARTNER BEBETTER HEALTH INC

GRAND TOTAL:

3,052,355.52

Page 30 of 173

Page 31 of 173

Page 32 of 173

Page 33 of 173

Board Agenda IV-e Facility Projects October 13, 2014 Dr. Lisa Remy and Paul Bobek

a. Change Order(s) – Valley High School Phase 3B We have received change order 018 from Hansen Company, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: 

CCD 3B-RFI1279 - RFI 1279 confirmed that the angles of the steel kickers for the pivot doors could be adjusted to miss the W12x22 beam. There are five locations that required this adjustment. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1290 - RFI 1290 clarified the tube steel sizes and layout for the box office/ticket booth. There are four tube steel columns and a section of angle. RDG provided the size and spacing of the steel since they were not included on the plans. No cost(s) anticipated/submitted. Design Omission: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 6,690,000.00 $ 25,253.00 $ 0.00 $ 6,715,253.00 0.4%

Sales and Service Tax funds have been allocated for this project. We recommend Board approval. We have received change order 019 from Hansen Company, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: 

CCD 3B-RFI1057R - RFI 1057 and 1057R were authored requesting confirmation of balancing damper locations and requirements for the ductwork in Mechanical Shaft U1746. The drawings show access into the shaft from the third floor which will allow access to the South damper. There is another damper shown north of the vertical ductwork that will require either catwalk consideration or an additional access panel and opening cut through the structural precast to access and maintain the damper. KJWW responded to this RFI stating both the North and South balancing dampers are required. An additional access door will need to be installed to access the North damper. This is the cost to cut a 24"x24" opening in the structural precast and to furnish and install an additional access door/panel per RFI 1057 and 1057R responses. Design Omission: Add: $630.00



CCD 3B-RFI1296 - The top of the roof wall separating the Stage roof from the Auditorium roof is 30" tall on the South (Stage) side and ~6'-0" tall from the North (Auditorium) side. The ~6'-0" tall ladder from the Auditorium roof to the Stage roof has been installed, however, this leaves a ~30" drop from the top of wall to the Stage roof elevation. Upon review of this condition, it was confirmed a three rung ladder should be installed to provide proper access over the separation

Page 34 of 173

wall from the South (Stage) side roof. This is the cost to furnish and install a three rung ladder per RFI 1296. Design Omission: Add: $880.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 6,690,000.00 $ 25,253.00 $ 1,510.00 $ 6,716,763.00 0.4%

Sales and Service Tax funds have been allocated for this project. We recommend Board approval.

We have received change order 015 from Forrest and Associates, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: 

CCD 3B-PR541 - A review of the Area P Auditorium Area P North elevator shaft showed roof drains and piping being installed in the elevator shaft. The elevator contractor reported roof drain piping could not be located in the elevator shaft. The architect reviewed the roof drain routing with the elevator inspector and confirmed roof drains could be located in the shaft if the installation met criteria for car overrun allowances and jacketing. The elevator contractor arrived onsite and built the car platform to confirm overrun allowances. It was confirmed that there was not enough overrun space for the elevator upper assembly to clear the piping, thus, the roof drains and piping require relocation. PR 541 was published confirming that the roof assembly needs revised and the roof piping reconfigured to allow for elevator car overrun clearances. This is the cost to remove the roof assembly, install a new roof assembly, install new flashing and exterior sheet metal assembly, demolish a portion of the masonry shaft wall, remove/cut/cap the roof drain piping, and re-establish the concrete block wall per PR 541. Design Error: Add: $639.00



CCD 3B-RFI1195 - RFI 1195 was authored after confirming the existing transfer ductwork configurations in the walls of future Rooms Storage 1728B and Custodian 1722 were not shown on the drawings, thus, additional direction was needed to confirm if these six existing transfer ducts needed removed and wall patched or removed only. The response to RFI 1195 confirmed (2) of the existing air transfer openings cover up with millwork so the grilles are to be removed with no wall patching required; the other (4) air transfer openings were able to be repurposed and/or infilled to meet design intent. RFI 1195 confirmed final air transfer ductwork configurations, no cost change. Design Clarification: Add: $0.00

Page 35 of 173



CCD 3B-RFI1230 - RFI 1230 clarified the roof flashing detail along the east elevation. KDent and Shive-Hattery confirmed that the roof flashing shall be installed per the detail in the drawings. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 946,000.00 $ 94,162.00 $ 639.00 $ 1,040,901.00 10.0%



CCD 3B-RFI1236 - RFI 1236 provided dimensions for the CMU wing walls on either side of the level 3 balcony. RDG provided an elevation with complete dimensions. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 946,000.00 $ 94,801.00 $ 0.00 $ 1,040,901.00 10.0%



CCD 3B-RFI1277 - RFI 1277 clarified the CMU soaps shall be fastened to the steel angle with metal ties and a mortar joint shall be placed between the nominal CMU and the CMU soap at the fin walls in the auditorium. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

Page 36 of 173



CCD 3B-RFI1278 - RFI 1278 clarified the CMU soaps shall be fastened to the steel columns with metal ties at the gallery door jambs. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 946,000.00 $ 94,801.00 $ 0.00 $ 1,040,901.00 10.0%

Sales and Service Tax funds have been allocated for this project. We recommend Board approval. We have received change order 037 from DDVI, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: 

CCD 3B-ASI385 - RFI 1252 was authored after confirming the ceiling height in Corridor C1749 needed to be lowered so all mechanical and electrical system installations would fit in the above ceiling space. ASI 385 was published confirming the South third of Corridor C1749 is to be lowered from 9'-0" above finished floor to 8'-0" above finished floor and to change a portion of gypsum assembly ceiling in Corridor C1750 to acoustical ceiling tile for accessing mechanical piping valves. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-ASI386 - ASI 386 was published clarifying the floor type for two areas south of the Auditorium lower level box seats. The drawings showed two area of wood flooring, however, the flooring at these locations was meant to be carpet to match the adjacent walkway. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-PR538 - RFI 1209 was authored requesting door hardware clarifications for door opening C1749-1 in the Auditorium. PR 538 was published confirming the hardware group change for door opening C1749-1 from 15A to 16A. Further clarifications were provided within PR 543. No cost(s) anticipated/submitted. Design Error: Add: $0.00



CCD 3B-PR540 - PR 540 was published following a review of Ensemble/Dance Room 1728. The existing steel structure elevation was different then what was shown on the drawings, thus, the ceiling had been lowered per a previous RFI response. The User Group toured the space and confirmed the anticipated riser layout within the room and confirmed the highest riser would be placed along the North wall. The acoustical cloud ceiling in this Room was scheduled to be installed at 10'-0" AFF (above finished floor), however, the tallest riser height is 3'-0" tall and additional clearance is needed for dancers to not come in contact with the ceiling or fire sprinkler system, thus, it was suggested that the North 10'-0" of the cloud ceiling be deleted and the lights and sprinkler heads be recessed into the hard lid ceiling in order to gain 10" of space above the top riser. This is the cost to delete 10-0 of acoustical ceiling cloud, frame for recessed lighting in the gypsum ceiling, install (4) light fixtures in the gypsum ceiling, change height of mirrors from 10-0 tall to 9-6 to match cloud ceiling height, and adjust fire sprinkler piping coverage into the gypsum ceiling in lieu of cloud ceiling coverage per PR 540. These changes were confirmed prior to the start of any work and therefore are considered no cost changes. Design Change – Owner Request (User Group, Robbins):Add: $0.00 Page 37 of 173



CCD 3B-PR551 - RFI 1270 was published after reviewing the response to PR 543. The power supplies listed in PR 543 were confirmed compatible for reuse at (2) door locations. Opening 1752-2 will need a new upgraded power supply compatible with the electric latch function due to a product discontinuation in 2012. This is the cost to furnish an updated power supply for door opening 1752-2 per PR 551 with the balance of doors listed receiving power supplies from the base bid quantity. Design Error: Add: $186.00



CCD 3B-RFI1213 - RFI 1213 clarified that the southeast bulkhead in the dance room needed to be lowered from 11'-4" to 10'-10" to allow the ductwork to be installed. The ductwork was revised in PR 529 and this bulkhead was not adjusted with the rest of the ceiling. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1236 - RFI 1236 provided dimensions for the CMU wing walls on either side of the level 3 balcony. RDG provided an elevation with complete dimensions. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1237 - RFI 1237 changed the ceiling construction of the Orchestra Storage room. The ceiling needed to remain above 28', but roof drain piping was installed above. In order to maintain the ceiling height shown on the plans the ceiling depth needed to be reduced. RDG provided an alternate 2 hour rated construction for the ceiling. No cost(s) anticipated/submitted. Design Change - Architect: Add: $0.00



CCD 3B-RFI1239 - RFI 1239 clarified the location of the south wall of storage 2743. The location of the wall on the architectural plans did not hide all of the ductwork. The wall was shifted 4' north hide the ductwork. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 6,920,000.00 $ 579,523.00 $ 186.00 $ 7,499,709.00 8.4%


Page 38 of 173

We have received change order 038 from DDVI, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: 

CCD 3B-RFI1240 - RFI 1240 clarified the pivot door details. RDG confirmed the face of the oak veneer panel should align with the face of the door below on the outside and the face of the oak veneer panel should align with the CMU wall on the inside. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1243 - RFI 1243 clarified that 3" holes could be core drilled in the existing slab to set the ballet rail in the Dance Room. The original detail called out an 8" core drill for a 2" diameter pipe. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1249 - RFI 1249 clarified that the interior walls of the atrium stairs on level 3 shall be furred out or shifted to cover the steel protrusion. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1256 - RFI 1256 confirmed the west angled stud wall of the auditorium could be shifted 6" south to abut the corbel block wall. The east and west corbel block walls did not layout exactly the same. RDG confirmed that the west stud wall could be shifted south so the drywall would cover the end of the corbel block. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1266 - RFI 1266 was authored following a review of re-purposed Room 1108B. Room 1108B was a Special Education Room which was converted to a Dance/Ensemble Storage Room. During this conversion the District removed (4) existing marker and tack boards which required wall patch repairs and painting. Robbins and Solem reviewed this room's condition. Robbins confirmed the walls needed repainted prior to staff equipment relocations and confirmed the work be completed by the onsite and available painting contractor. This is the cost to repair and paint the walls in Room 1108B per RFI 1266 related to room repurposing which was part of a previous Owner Request. Design Change – Owner Request (Robbins): Add: $348.00



CCD 3B-RFI1269 - RFI 1269 clarified the layout of the ceiling mounted devices in the foyer. The reflected ceiling plan did not include all of the devices shown on the electrical or technology plans. RDG provided a revised ceiling plan. RDG also issued PR 552 for the added fire alarm devices. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1271 - RFI 1271 confirmed the three rigging sleeves in the south cloud shall be installed per plan. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

Page 39 of 173



CCD 3B-RFI1272 - RFI 1272 clarified the wing wall framing on the level 3 balcony. The elevation on the plan was not clear if tube steel and handrail were required. RDG confirmed they were not required. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 6,920,000.00 $ 579,709.00 $ 348.00 $ 7,500,057.00 8.4%



CCD 3B-PR419 - While reviewing the documents with the User Group it was confirmed by Mollison Multimedia Room 1660 did not need the peg board installed for wire organization since the North wall is the green wall. PR 419 was published confirming the request to delete the peg board. This is the cost credit to delete the furnishing and installing the peg board in Room 1660 per PR 419. Design Change – Owner Request (User Group, Robbins):Deduct: ($360.00)  CCD 3B-PR480 - RFI 909 was authored after discussing an existing display case shown to relocate to an open wall in the Band Area. The display case was taken down from the Fieldhouse North Commons Area during Phase 1 work. Phase 3B work replaced the existing display case with new built in display cases. A discussion between Mollison and Rose confirmed that the existing display case did not need to be reinstalled; moreover, Robbins confirmed the existing display case was a custom unit with structural steel that may have required wall modifications to support the unit. PR 480 was published confirming the request to delete installation of the existing display case. This is the cost credit to delete installation labor of the existing display case per PR 480. Design Change – Owner Request (Mollison, Rose, Robbins):Deduct:($1,120.00) 

CCD 3B-PR549 - The existing Area N roof above Green Room 1734, Drama Room 1736, and Receiving 1753 has a top of parapet wall at ~16'-3" above finished floor. The building addition parapet adjacent to the existing parapet shows the top of new parapet wall at ~15'-10" above finished floor. PR 549 was published confirming the intent of the parapet elevation was to maintain the same elevation as the existing parapet wall. This appears to be in part of the roof system upgrades over time as the 1969 drawing set showed the existing roof at ~15'-10". This is the cost to furnish and install additional wood blocking on the new parapet wall to match the existing parapet wall elevation per PR 549. Design Change – Architect: Add: $1,046.00



CCD 3B-RFI1250 - RFI 1250 was authored requesting finish clarifications for the Foyer radius ceiling that appears to be shown continuous from exterior wall to exterior wall. The plane of the stairway structural steel does not lay out onto this radius, thus, there is an ~6'-0" of exposed steel at each stairwell. The radius wall to structure separation also leaves an open section of the bulkhead. The response to RFI 1250 confirmed to frame one side of the opening with plywood Page 40 of 173

and gypsum board to close up the opening and to paint the exposed steel in lieu of framing in the steel and extending the bulkhead. This is the cost to complete painting of exposed steel per RFI 1250. Design Change - Architect: Add: $161.00 

CCD 3B-RFI1287 - RFI 1287 confirmed the steel column paint colors at the welcome center. The general note calls out all steel columns to be HCP-2. There are several steel columns between the window frames in this area. RDG confirmed these columns should be painted to match the window frames. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1291 - RFI 1291 changed the door closer from a SHCUSH closer to a standard mount closer. The door closer and door holder conflicted. RDG confirmed this change was acceptable. No cost(s) anticipated/submitted. Design Change - Architect: Add: $0.00



CCD 3B-RFI1292 - RFI 1292 changed the counter top color from Sienna Terra to Elemental Corten Matte Finish 8832-58 in rooms 1750, 2744A, and 2744B. The material was discontinued before it could be ordered. No cost(s) anticipated/submitted. Design Change - Architect: Add: $0.00



CCD 3B-RFI871 - RFI 871 was published after reviewing the existing conditions of the pool wall and floor tile. A review of the pool surfaces revealed several areas that are considered additional work from base bid patch requirements. This is the cost to complete wall and floor tile repair work in the pool and along the pool deck per RFI 871 to correct existing damage. Unforeseen: Add: $935.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 6,920,000.00 $ 580,057.00 $ 662.00 $ 7,500,719.00 8.4%



CCD 3B-ASI387 - RFI 1300 was authored after confirming there was not enough above ceiling space for all mechanical and lighting installations to maintain the designed ceiling heights. ASI 387 was published confirming to lower the ceilings in Corridors C1750, C1751, C1745, and C1747. No cost(s) anticipated/submitted. Design Error: Add: $0.00

Page 41 of 173



CCD 3B-PR339 - PR 339 was published to provide hardware clarifications for Doors C1641-3 and C1641-3. Next, additional clarifications were provided in PRs 543 and 551. Both PRs 543 and 551 take the place of PR 339. PR 339 is a no cost change clarification; all costs were applied in PR 543 and PR 551 CCD documents. Design Clarification: Add: $0.00



CCD 3B-PR519 - RFI 1079 was authored requesting a clarification for carpet extents at Balcony Seating Row JJ since this is last row of seats, thus, no aisle, and Lower Seating Level Rows A, B, and K which are located on the walkway levels. PR 519 was published confirming (2) ~4-0x4-0 areas on Row JJ, (1) 20-0x~7-0 area on Rows A and B, and (1) 45-0x~3-0 were to be sealed concrete and not carpet. The carpet material was already procured and is onsite so only a labor credit is applicable. The labor credit is production based on square footage deletion. This is the labor cost credit for not installing ~300 SQFT of carpet per RFI 519. Design Error: Deduct: ($175.00)



CCD 3B-PR547 - RFI 1258 was authored following an inspection of Auditorium catwalk system and roof access by the WDM Fire Marshal. While inspecting the catwalk system the Fire Marshal confirmed the roof access ladder should have a safety cage installed due to ladder height and ladder location on the Pinrail Gallery Bridge. PR 547 was published confirming the ladder cage requirement. This is the cost to furnish and install a ladder cage system around the Pinrail Gallery Bridge roof access ladder per PR 547. Design Change – WDMFD: Add: $4,645.00



CCD 3B-PR550 - The accent light fixtures were installed as a mock up at the Auditorium NW Balcony masonry wall. RDG reviewed the installation and confirmed the light fixtures for the masonry accent walls should be install on the vertical face of the light cove soffits. The mock up is being relocated to match this change per PR 550. PR 550 also noted to furnish and install raceways between PK light fixture ballasts to conceal the fixture wiring, however, Solem and Robbins discussed further and stated a second review of the light fixtures will be completed after final installations are complete to confirm if additional work is needed. Since the light fixture moved there is gypsum patch work and paint work on the horizontal surface of the soffit. This is the cost to patch and paint the horizontal holes from moving the light fixtures at the Auditorium NW Balcony light cove per PR 550. Design Change - Architect: Add: $238.00



CCD 3B-PR555 - RFI 1297 was authored after confirming the 19-0 elevation Lighting Gallery floor decks did not extend to the Auditorium walls which would create the "ceiling" in the return air duct shafts. PR 555 was published confirming both of the return air shafts required ceilings installed to meet the design intent for return air flow to only enter the duct from the return air grilles facing the Stage. This is the cost to furnish and install framing, gypsum board, plywood, and painting for a complete ceiling assembly in Return Air Shafts near the Auditorium Lighting Gallery Stairways per PR 555. Design Omission: Add: $2,238.00



CCD 3B-RFI1057R - RFI 1057 and 1057R were authored requesting confirmation of balancing damper locations and requirements for the ductwork in Mechanical Shaft U1746. The drawings show access into the shaft from the third floor which will allow access to the South damper. There is another damper shown north of the vertical ductwork that will require either catwalk consideration or an additional access panel and opening cut through the structural precast to access and maintain the damper. KJWW responded to this RFI stating both the North and South balancing dampers are required. An additional access door will need to be installed to access the

Page 42 of 173

North damper. This is the cost to cut a 24"x24" opening in the structural precast and to furnish and install an additional access door/panel per RFI 1057 and 1057R responses. Design Omission: Add: $305.00 

CCD 3B-RFI1216 - RFI 1216 lowered the ceiling in 1720 Computer lab from 10'-0" to 8'-6". The existing plaster was only finished to 8'-6". Also, the opening to the existing mezzanine is at 9'-0". RDG confirmed the ceiling needed to be installed at 8'-6". No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1276 - RFI 1276 confirmed the stud framing requirements to support the two tormentor lighting supports. The framing contractor made a recommendation and KJWW confirmed the installation with a few additional fasteners. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 6,920,000.00 $ 580,719.00 $ 7,251.00 $ 7,507,970.00 8.5%


We have received change order 012 from Midwest Automatic Fire Sprinkler, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: 

CCD 3B-RFI1289 - RFI 1289 was authored after the WDM Fire Marshal inspection of the Area N renovation work. The Fire Marshal confirmed existing fire sprinkler system heads under the old stage are standard response heads installed in the late 1960s. The fire marshal is requiring that the existing fire sprinkler system heads under the new Drama Room (dungeon/storage room) be changed out to quick response heads. This is the cost to furnish and install (30) quick response sprinkler heads per RFI 1289. Design Change - WDMFD: Add: $462.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 396,700.00 $ 27,395.00 $ 462.00 $ 424,688.00 7.0%


We have received change order 032 from Brockway Mechanical and Roofing, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: 

CCD 3B-RFI1140 - RFI 1140 was published following a request for clarification from Systemworks (Commissioning Agent) for outdoor air damper requirements after noting only one Page 43 of 173

bypass damper was installed in the outside air chamber. The response to RFI 1140 noted the bypass dampers would provide negligible energy efficiency changes and no performance changes. This is the credit for the bypass dampers per RFI 1140. Design Change – Contractor Error: Deduct: ($500.00) 

CCD 3B-RFI1293 - RFI 1293 provided locations for the switches for exhaust fan 42, Drama, and exhaust fan 47, Set Shop. The details required a switch for each fan, but the floor plan did not show the location of each switch. KJWW confirmed the locations. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 4,885,722.00 $ 710,748.00 ($ 500.00) $ 5,595,970.00 9.0%


We have received change order 031 from VanMaanen Electric, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: 

CCD 3B-PR497 - PR 497 was issued for pricing to relocate and reinstall the existing lighting dimmer rack. After further review, the pricing was rejected. The contractor turned over the strip outlets, control panel, transformer, disconnect, and dimmer rack to the owner for salvage. FF&E budget will be used for dimmer rack and light bars in the Drama room. No cost(s) anticipated/submitted. Design Change – Owner Request (Robbins): Add: $0.00



CCD 3B-PR536 - RFI 1208 was authored after confirming the head detail above Door 1731A-1 (South Entry Doors into Drama Room) showed a brick/concrete block assembly above the door. The Architect reviewed the existing walls inside and outside the Room 1731 vestibule and confirmed they are brick, thus, confirmed the design intent was to match wall types. PR 536 was authored confirming to change ~7-0 wide by 1-6 tall wall detail above Door 1731A-1 from concrete block to brick and to change (2) light fixtures from Type LB to LA. This is the cost to change ~7-0 wide by 1-6 tall wall detail above Door 1731A-1 from concrete block to brick, delete painting of the upper wall, and change (2) light fixture types per PR 536. Correction: VanMaanen cost was omitted with first submission. Design Change - Architect: Add: $871.00

Page 44 of 173



CCD 3B-RFI1221 - RFI 1221 was published after confirming with Fire Marshal Kurt Westhoff of the WDM FD that the auditorium be renumbered so the lowest level (Pit/Basement Level) is Level 1 and not Level 0 as shown on the contract documents. This change matches emergency services criteria so emergency personnel know there is a room or floor below them when they walk into a new building room or area. This clarification requires re-numbering Auditorium Rooms and updating the signage schedule. The Area P Rooms adjacent to the Auditorium Room (ie. Set Shop, Lobby, and Corridor C1749) remain unchanged. This is the cost to furnish and install (4) additional rooms signs and program mechanical/electrical systems to match the updated Auditorium Room Numbering scheme per RFI 1221. Design Change – WDMFD: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 3,720,000.00 $ 493,892.00 $ 871.00 $ 4,214,763.00 13.3%



CCD 3B-PR540 - PR 540 was published following a review of Ensemble/Dance Room 1728. The existing steel structure elevation was different then what was shown on the drawings, thus, the ceiling had been lowered per a previous RFI response. The User Group toured the space and confirmed the anticipated riser layout within the room and confirmed the highest riser would be placed along the North wall. The acoustical cloud ceiling in this Room was scheduled to be installed at 10'-0" AFF (above finished floor), however, the tallest riser height is 3'-0" tall and additional clearance is needed for dancers to not come in contact with the ceiling or fire sprinkler system, thus, it was suggested that the North 10'-0" of the cloud ceiling be deleted and the lights and sprinkler heads be recessed into the hard lid ceiling in order to gain 10" of space above the top riser. This is the cost to delete 10-0 of acoustical ceiling cloud, frame for recessed lighting in the gypsum ceiling, install (4) light fixtures in the gypsum ceiling, change height of mirrors from 10-0 tall to 9-6 to match cloud ceiling height, and adjust fire sprinkler piping coverage into the gypsum ceiling in lieu of cloud ceiling coverage per PR 540. These changes were confirmed prior to the start of any work and therefore are considered no cost changes. Design Change – Owner Request (User Group, Robbins):Add: $0.00



CCD 3B-PR542 - A review of the Technology Drawings showed there were no general paging speakers shown to be installed in the Area P Atrium Area. PR 542 was published confirming that (3) speakers are to be installed in this area and wired to the existing building paging system. This is the cost to furnish and install conduit, wiring, and (3) speakers to connect to the existing building paging system per PR 542. Design Omission: Add: $1,646.00



CCD 3B-PR545 - RFI 1238 was authored after confirming the (8) light fixtures shown installing underneath the Area P Auditorium North stairwells are the incorrect. The light fixtures shown on the drawings at these locations are light fixture type LA which are fixtures for installation in a gypsum assembly ceiling. PR 545 was published confirming the light fixtures for under the Page 45 of 173

stairways are to be light fixture type LB. This is the cost to change from (8) LA light fixtures to (8) LB light fixtures per PR 545. Design Error: Add: $5,435.00 

CCD 3B-PR548 - RFI 1262 was authored after confirming the light fixtures above the sinks in Restrooms 1732C and 1732E were labeled on the drawings as Type FE Fixtures but should have been labeled Type FMA Fixtures. PR 548 was published confirming the light fixture change. This is the cost to furnish and install (2) type FMA light fixtures and turn over (2) type FE light fixtures to the Owner representative for attic stock per PR 548. Design Error: Add: $575.00



CCD 3B-RFI1205 - RFI 1205 was authored after confirming Lighting Drawings L2.1P and L4.2 showed the lights in Set Shop 1750 connecting to circuits RP5-21 and RP5-22. The relay panel schedule on L4.2 has circuit RP5-22 connected to circuit H612-27. Panel H612 is located in Room 1728A. Electrical Room 1751 is adjacent to Set Shop 1750. The response to RFI 1205 confirmed the lighting circuit be connected to a spare breaker in panel H611 in lieu of panel H612. No cost(s) anticipated/submitted. Design Change - Architect: Add: $0.00



CCD 3B-RFI1206 - RFI 1206 was authored after reviewing Lighting Drawings LS1.2 and L4.2. The parking lot lights for the Northeast parking lot are shown to feed from lighting relays RP5-1 and RP5-2. The relay panel on sheet L4.2 shows these relays connecting to electrical circuit H612-21. Electrical panel H612 is located in Room 1728A. The relay panel is located in the Electrical Room 1751 next to electrical panel H611. The response to RFI 1206 confirmed it was acceptable to connect the site lighting relays in electrical panel H611 in Room 1751 in lieu of wiring the relays to interior Room 1728. No cost(s) anticipated/submitted. Design Change: Add: $0.00



CCD 3B-RFI844 - RFI 844 was authored after confirming the Fieldhouse East and West balcony new wall mats conflicted with existing to remain conduit and electrical devices. The response to the RFI confirmed the existing conduit could be rerouted above the new wall mats. No cost(s) anticipated/submitted. Design Change: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 3,720,000.00 $ 494,763.00 $ 7,656.00 $ 4,222,419.00 13.5%



CCD 3B-RFI1241 - RFI 1241 confirmed that the existing fire alarm strobe and smoke detector in the athletic director reception remain unchanged. No work required. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00 Page 46 of 173



CCD 3B-RFI1244 - RFI 1244 was authored after confirming the drawings did not show any lighting or fire sprinkler work in Wood Shop Room 1710. The mechanical drawings show removing existing ductwork in Room 1710. The existing light fixtures and fire sprinkler piping are mounted directly below the ductwork. The (8) light fixtures and ~40-0 of branch fire sprinkler piping with heads have to be removed and reinstalled for ductwork removal to take place. This is the cost to remove, modify, and reinstall (8) light fixtures and fire sprinkler piping in Room 1710 per RFI 1244. Design Omission: Add: $992.00



CCD 3B-RFI1245 - RFI 1245 was authored after confirming the existing light switch for the RF light fixtures in Corridor C1647 lays out in a new drywall wall. The wiring junction box also lands directly above the wall. The wiring junction box, conduit, and wall switch will need to be relocated to coordinate with the new wall installation. The response to RFI 1245 confirmed the new light switch is to be installed on the North side the new wall, west of the doors. This is the cost to relocate (1) existing conduit and associated wiring for the light fixture control assembly in Corridor C1647 per RFI 1245. Design Omission: Add: $395.00



CCD 3B-RFI1257 - RFI 1257 was authored requesting a location clarification for installing the SL2 light fixture around the pit lift. The response to RFI 1257 confirmed the light fixture is to be installed in the floor of the pit lift to mark the edge of stage when the pit lift is at the same elevation as the stage floor. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1269 - RFI 1269 clarified the layout of the ceiling mounted devices in the foyer. The reflected ceiling plan did not include all of the devices shown on the electrical or technology plans. RDG provided a revised ceiling plan. RDG also issued PR 552 for the added fire alarm devices. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 3,720,000.00 $ 502,419.00 $ 1,387.00 $ 4,223,806.00 13.5%



CCD 3B-RFI1281 - RFI 1281 changed the requirements of the PG type make up light fixtures. The light fixture schedule specified lamps that were larger than the cages. The schedule also noted to rate each socket for 18W max, but the lamps are specified as 23W. RDG confirmed that 23W lamps that are bigger than the cages are correct. The labels for each socket shall say 23W and the cages will not be installed and turned over for Owner stock. No cost(s) anticipated/submitted. Design Error: Add: $0.00 Page 47 of 173



CCD 3B-RFI1286 - RFI 1286 clarified that the speakers on each side of the proscenium opening shall be installed in the drywall. A detail on the AV drawings appeared to the show the speakers in the wood paneling. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 3,720,000.00 $ 503,806.00 $ 0.00 $ 4,223,806.00 13.5%



CCD 3B-PR339 - PR 339 was published to provide hardware clarifications for Doors C1641-3 and C1641-3. Next, additional clarifications were provided in PRs 543 and 551. Both PRs 543 and 551 take the place of PR 339. PR 339 is a no cost change clarification; all costs were applied in PR 543 and PR 551 CCD documents. Design Clarification: Add: $0.00



CCD 3B-PR527 - RFI 1116 was authored after confirming the lighting electrical circuits for 10 renovation rooms in Area L were fed from an existing electrical panel that was also shown to demolish. PR 527 was published confirming the electrical rewiring and circuitry for the light circuits feeding Rooms 1676, 1676A, 1674, 1668, 1666, 1666A, C1650, C1647, and C1740. This is the cost to furnish and install conduit, wiring, and complete electrical assemblies to complete new lighting circuitry for Rooms 1676, 1676A, 1674, 1668, 1666, 1666A, C1650, C1647, and C1740 (Journalism, ESL, Corridors, Storage Rooms) and complete switching for corridor lighting circuits per PR 527. Design Omission: Add: $1,722.00



CCD 3B-PR550 - The accent light fixtures were installed as a mock up at the Auditorium NW Balcony masonry wall. RDG reviewed the installation and confirmed the light fixtures for the masonry accent walls should be install on the vertical face of the light cove soffits. The mock up is being relocated to match this change per PR 550. PR 550 also noted to furnish and install raceways between PK light fixture ballasts to conceal the fixture wiring, however, Solem and Robbins discussed further and stated a second review of the light fixtures will be completed after final installations are complete to confirm if additional work is needed. Since the light fixture moved there is gypsum patch work and paint work on the horizontal surface of the soffit. This is the cost to patch and paint the horizontal holes from moving the light fixtures at the Auditorium NW Balcony light cove per PR 550. Design Change - Architect: Add: $0.00



CCD 3B-RFI1260 - RFI 1260 was authored requesting confirmation for house lighting lamp aiming to complete the light fixture installations. No cost change. Design Clarification: Add: $0.00

Page 48 of 173



CCD 3B-RFI1274 - RFI 1274 clarified that the two entry stations in the drama room and drama office are not required. KJWW showed them on the power plan, but they were not shown on the theatrical lighting plans. Paul Whitaker confirmed the entry stations were deleted in the redesign. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 3,720,000.00 $ 503,806.00 $ 1,722.00 $ 4,225,528.00 13.6%


We have received change order 013 from Jensen Builders, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: 

CCD 3B-RFI1301 - RFI 1301 was authored after review of the final Sylvania Drive-VHS Parking Lot intersection curb layout and installation. School Board members voiced concerns about the proximity of the building to the drive and the width of the sidewalk for pedestrian safety. A review of the intersection area with Robbins on 9/3 confirmed the intent to widen the sidewalk to allow for a typical 6'-0" minimum width and bollard installations for building protection. This is the cost to complete partial pavement and curb removals, furnish and install material and labor to complete pavement and curb line reconfigurations, furnish and install new truncated dome mats, and furnish and install 11 bollards with plastic covers per RFI 1301. Design Change – Owner Request (F&F, Robbins): Add: $14,245.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ 874,400.00 $ 18,294.00 $ 14,245.00 $ 906,939.00 3.7%


We have received change order 010 from American Marking, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: 

CCD 3B-RFI1234 - RFI 1234 changed sign types and text on eight signs in Area M, N, and P. Five of the sign types changed to include room numbers for mechanical spaces per WDMFD requirements. The other three signs had incorrect room names on the signage schedule. These were updated with the correct room name. No cost(s) anticipated/submitted. Design Change – WDMFD: Add: $0.00

Page 49 of 173



CCD 3B-RFI1253 - RFI 1253 clarified signage verbiage for Auditorium Commons Area signs. Additional recommended signage is not being considered at this time. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00



CCD 3B-RFI1261 - RFI 1261 was authored after confirming signs for Dressing Rooms 1732A and 1732B are both marked "Dressing Room", however, after entering each Dressing Room there is another sign for the Women's Restroom which is accessed through the North Dressing Room and a Men's Restroom sign for the restroom accessed through the South Dressing Room. The response to RFI 1261 stated the Dressing Room signage should be changed and a gender assignment added to each Dressing Room, thus, the two Dressing Room signs be remade to say "Men's Dressing Room" and Women's Dressing Room". This is the cost to change the (2) Dressing Rooms' signage per RFI 1261. Design Change - Architect: Add: $113.00 Contract Summary: Original Contract Sum: Previous Change Order Amount: Current Change Order Amount: Current Contract Amount: Change Order Percent Amount:

$ $ $ $

35,936.00 9,054.00 113.00 45,103.00 25.5%


b. Change Order – Jordan Creek Elementary Repair Project We have received Change Order #01 from Brocon Services LLC pertaining to the Jordan Creek 2014 Repair Project. The change order is for items listed below:



Due to the nature of the masonry portion of the project, estimated amounts were specified to create a defined scope of work and a level bidding environment. The following proposal request is for overages due to the actual work done versus the estimated quantities specified. PR #01 – Bid Quantities and Unit Prices were specified for the following categories:  Interior Tuckpointing 550 LF $10/LF  Exterior Tuckpointing 700 LF $7/LF  CMU Replacement 104 units $45/per unit  Brick Replacement 130 units $30/per unit Quantities actually installed:    

Interior Tuckpointing Exterior Tuckpointing CMU Replacement Brick Replacement Unforeseen:

Quantities 769 LF 733 LF 16 units 260 units

Over/Under +219 LF +33 LF -88 units +130 units

Addn Costs $ 2,190 $ 231 $ -3,960 $ 3,900

Add: $ 2,361.00

Page 50 of 173

Contract Summary: Original Contract Sum: Previous Net Change Order Amount: Current Change Order Amount: New Contract Amount: Change Order Percent Amount:

$ 296,000.00 $ 0.00 $ 2,361.00 $ 298,361.00 0.80 %


c. Change Order – Fairmeadows Elementary We have received Change Order #04 from Rochon Corporation pertaining to the Fairmeadows Addition and Renovation Project. The change order is for items listed below: 

PR #12 – Provide additional floor prep at concrete floors in West wing classrooms in preparation for new carpet installation. During a previous project a gypsum-based floor fill was installed filling in existing concrete floor imperfections. This peeled up when existing flooring was removed and will be replaced with a cement-based product. Unforeseen: Add: $ 667.29



PR #13– Remove existing louver/screen wall at cooling tower for installation of insulation, brick, and metal panels at gym walls. Louver/screen wall to be shortened and then reinstalled. Design Omission: Add: $ 3,106.80



PR #15– Add drywall patching at gypsum wallboard walls in media center before repainting of walls. Extra patching needed at previous water damage and cracked joints in high clerestory area. Design Change – Owner (Zbylicki): Add: $ 894.16 Contract Summary: Original Contract Sum: Previous Net Change Order Amount: Current Change Order Amount: New Contract Amount: Change Order Percent Amount:

$ 2,399,700.00 $ 93,291.81 $ 4,668.25 $ 2,497,660.06 4.08 %


d. Substantial Completion – Fairmeadows 2014 Roof Replacement The WDMCS Fairmeadows 2014 Roof Replacement project has been substantially completed according to and as required by contract documents. Punch list items are being addressed and completed. Punch list items and all pertinent contract documentation will be addressed, completed and received before a final completion and retainage release recommendation is requested. We recommend Board acceptance.

Page 51 of 173

e. Final Acceptance – Fairmeadows 2014 Roof Replacement The WDMCS Fairmeadows 2014 Roof Replacement project has been completed by Academy Roofing & Sheetmetal Co. of Des Moines, Iowa according to and as required by contract documents. All punch list items have been addressed and completed, close out documentation has been submitted. Per Iowa Code, thirty days after acceptance of the project by the Board, final payment will be made to the contractor if liens from subcontractors have not been filed. Original Contract Amount: $ 344,900.00 Change Orders Amount: $ .00 Final Contract Amount: $ 344,900.00 Change Order Percentage Rate 0% Sale and Service Tax funds were utilized for this project. We recommend Board approval.

f.

Substantial Completion – Clive Elementary AHU Replacement Project The Clive Elementary AHU Replacement project has been substantially completed according to and as required by contract documents. Punch list items are being addressed and completed. Punch list items and all pertinent contract documentation will be addressed, completed and received before a final completion and retainage release recommendation is requested. We recommend Board acceptance.

g. Final Acceptance – Clive Elementary AHU Replacement Project The Clive Elementary AHU Replacement project has been completed by AJ Allen Mechanical Contractors, Inc. according to and as required by contract documents. All punch list items have been addressed and completed, close out documentation has been submitted. Per Iowa Code, thirty days after acceptance of the project by the Board, final payment will be made to the contractor if liens from subcontractors have not been filed. Original Contract Amount: $ 231,317.00 Change Orders Amount: $ .00 Final Contract Amount: $ 231,317.00 Change Order Percentage Rate 0% Sales Tax Funds were utilized for this project. We recommend Board approval.

Page 52 of 173

For 10/13 Board Meeting Page 53 of 173

Page 54 of 173

Page 55 of 173


Page 57 of 173

Page 58 of 173


Page 60 of 173

Page 61 of 173

Page 62 of 173

Page 63 of 173

Page 64 of 173


Page 66 of 173

Page 67 of 173


Subcontract Change Order TWC, Based on Sub/PO CO for CM Projects Date: 9/12/14 To Prime Contractor DDVI P. O. BOX 743 INDIANOLA, IA 50125

Architect's Project No: Contract Date: Change Order# 037 - X186204-003 Page 2 of 2

The Prime Contract is hereby revised by the following items: CCD Description Cost Code

Amount

RFI 1213 VHS 3B Area N Ensemble Dance 1728 Lower 204.0003____.2500 DDVI - P3B General 3B RFI12 Bulkhead Ceiling For Ductwork 13 DDVI - Lower southeast bulkhead from 11'-4" to 10'-10". No cost(s) anticipated/submitted. RFI 1236 VHS 3B Area P Wing Wall Dimensions on Level 204.0003____.2500 DDVI - P3B General 3B RFI12 3 Balcony 36 DDVI - Provide hardwood cap for CMU wing wall per detail provided in RFI 1236. No cost(s) anticipated/submitted. RFI 1237 VHS 3B Area P Shaft Wall Ceiling at Orchestra 204.0003____.2500 DDVI - P3B General 3B RFI12 Storage 1748B 37 DDVI - Install two layers of 5/8" gyp on 2 1/2" studs with sound blankets and 1" gyp board liner panel. No cost(s) anticipated/submitted. 204.0003____.2500 DDVI - P3B General 3B RFI 1239 VHS 3B Area P Storage 2743 South Wall RFI12 Layout 39 DDVI - Install south wall of storgae 2743 north of the ductwork. No cost(s) anticipated/submitted. Subtotal by Cost Code:

$

0

$

0

$

0

$

0

$

TOTAL: $

186

186

Page 69 of 173

Page 70 of 173

Page 71 of 173

Page 72 of 173

Page 73 of 173

Page 74 of 173

Page 75 of 173

Page 76 of 173

Page 77 of 173

Page 78 of 173





Amount

3B RFI 1271 VHS 3B Area P Rigging Sleeve At South Cloud 204.0003____.2500 DDVI - P3B General RFI12 71 DDVI - Install rigging sleeves per plan. No cost(s) anticipated/submitted. 204.0003____.2500 DDVI - P3B General RFI 1272 VHS 3B Area P Wing Wall at Balcony Details 3B RFI12 Required 72 DDVI - Frame wing walls on level 3 balcony per detail B3/A9.11. No cost(s) anticipated/submitted. Subtotal by Cost Code:

$

0

$

0

$

348

TOTAL: $

348

Page 80 of 173

Page 81 of 173

Page 82 of 173

Page 83 of 173

Page 84 of 173

Page 85 of 173

Page 86 of 173

Page 87 of 173

Page 88 of 173





Amount

204.0003____.2500 DDVI - P3B General RFI 871 VHS 3B Pool Deck Review Additional Tile 3B RFI87 Repairs per Submittal 1 DDVI - Complete wall and floor tile repair work in the pool and along the pool deck per RFI 871 to correct existing damage.

$

Subtotal by Cost Code:

935

$

TOTAL: $

662

662

Page 90 of 173

Page 91 of 173

Page 92 of 173

Page 93 of 173

Page 94 of 173

Page 95 of 173

Page 96 of 173

Page 97 of 173

Page 98 of 173





Amount

DDVI - Furnish and install an additional access door/panel per RFI 1057 and 1057R responses. (DDVI PCO 178) 204.0003____.2500 DDVI - P3B General RFI 1216 VHS 3B Area M Computer Lab 1720 Ceiling 3B RFI12 Height 16 DDVI - Install ceiling at 1720 Computer at 8'-6". No cost(s) anticipated/submitted. 204.0003____.2500 DDVI - P3B General RFI 1276 VHS 3B Area P Tormentor Lighting Support 3B RFI12 Steel Support 76 DDVI - Install stud framing for tormentor lighting supports per RFI 1276. No cost(s) anticipated/submitted. Subtotal by Cost Code:

$

0

$

0

$

TOTAL: $

7,251

7,251

Page 100 of 173

Page 101 of 173

Page 102 of 173

Page 103 of 173

Page 104 of 173

Page 105 of 173

Page 106 of 173

Page 107 of 173

Page 108 of 173

Page 109 of 173

For 10/13 Board Meeting

Page 110 of 173

Page 111 of 173


Page 113 of 173

Page 114 of 173


Page 116 of 173

Page 117 of 173

Page 118 of 173


Subcontract Change Order TWC, Based on Sub/PO CO for CM Projects Date: 9/12/14 To Prime Contractor VAN MAANEN ELECTRIC, INCORPORATED P. O. BOX 125 506 FIFTH AVENUE SULLY, IA 50251



Amount

VanMaanen - RFI 1206 was authored after reviewing Lighting Drawings LS1.2 and L4.2. The parking lot lights for the Northeast parking lot are shown to feed from lighting relays RP5-1 and RP5-2. The relay panel on sheet L4.2 shows these relays connecting to electrical circuit H612-21. Electrical panel H612 is located in Room 1728A. The relay panel is located in the Electrical Room 1751 next to electrical panel H611. The response to RFI 1206 confirmed it was acceptable to connect the site lighting relays in elecrical panel H611 in Room 1751 in lieu of wiring the relays to interior Room 1728. No cost(s) anticipated/submitted. Credit is part of RFI 844 Add Settlement. Net zero cost. DS 8/21 204.0009____.2500 Van Maanen - P3B Electrica 3B RFI 844 VHS 3B Area D Existing Outlets in Balcony RFI84 Conflict with New Wall Mats 4 VanMaanen - RFI 844 VHS 3B Area D Existing Outlets in Balcony Conflict with New Wall Mats

$

Subtotal by Cost Code:

$

TOTAL: $

0

7,656

7,656

Page 120 of 173

Page 121 of 173

Page 122 of 173

Page 123 of 173

Page 124 of 173

Page 125 of 173

Page 126 of 173

Page 127 of 173

Page 128 of 173

Subcontract Change Order TWC, Based on Sub/PO CO for CM Projects Date: 9/12/14 To Prime Contractor VAN MAANEN ELECTRIC, INCORPORATED P. O. BOX 125 506 FIFTH AVENUE SULLY, IA 50251



Amount

Page 129 of 173

Page 130 of 173

Page 131 of 173

Page 132 of 173

Page 133 of 173

Page 134 of 173

For 10/13 Board Meeting

Page 135 of 173

Page 136 of 173

Page 137 of 173


Page 139 of 173

Page 140 of 173

Page 141 of 173

Page 142 of 173

Page 143 of 173

Page 144 of 173


Page 146 of 173


Page 148 of 173


Page 150 of 173

Page 151 of 173

Page 152 of 173

Page 153 of 173

Page 154 of 173

Page 155 of 173

Page 156 of 173

Page 157 of 173

Page 158 of 173

Page 159 of 173

October13,2014 To: BoardofDirectors From: Dr.LisaRemy,Superintendent Re: Superintendent’sReport StrategicPlanPrioritiesforthe2014Ͳ2015SchoolYear:Theadministrativeleadershipteam reviewedthestrategicplananddeterminedthefollowingastheprioritiesforthe2014Ͳ2015 schoolyear: ProfessionalLearningCommunities Technology,BlendedLearning,OnlineLearning ProgramEvaluation ParentEngagement Iwillgiveyouquarterlyupdatesonourworkandprogressinthesefourareasthisyear.The firstupdatewillbeatournextOctoberboardmeeting. BoundaryStudyCommittee:Therehavebeentwomeetingsthusfar.Thefirstmeetingwasan overviewofthecommitteework.Isharedthepurposeofthecommitteework: Purpose x StudyadjustmentstoschoolattendanceareasforstudentsingradesKͲ8 x Provideinput–notdecisionmaking–tosuperintendencyforthemtomakea recommendationtotheboardofeducation x Developarecommendationtoadjustschoolboundaries–ifasinglerecommendation cannotbereachedbythecommittee,superintendencywillpickoneoftheoptionsto recommendtotheboard. th x 6 graderecommendationwillcomeafterourworkiscompleteonboundary recommendation–notpartofourcommitteeworknow,butwillbediscussedtoseeif thereisinterestinthedistrictstudyingit. Wealsosharedcurrentboundarymaps,schoolenrollments,communicationplan,etc.The committeeworkisopentothepublic.Therewereapproximately10observersinattendance forthefirstmeeting.Theparticipantsareveryengagedinthework. Thecriteriawasreviewedasfollows: Criteria 1. NeighborhoodsIntact:Wherepossible,boundariesshouldbestructuredtomaintaina neighborhoodwithinoneschool’sattendancearea.Neighborhoodsshouldnotbesplit betweentwoschools.Aneighborhoodisdefinedasthesmallestdivisionofaresidential planningareathatcanbesubdividedbyanaturallineofdemarcation,suchasastream ormajortrafficway.Thereshouldbelogicallimitstodefineaneighborhood.

Page 160 of 173

2. ContiguousAttendanceAreas:Whenitispossible,attendanceareasshouldsharea commonborderorhavebordersthataretouching.Compactgroupingofresidential subdivisions—orplanningareas—shouldbemaintained. 3. DurationofBoundaries:Attendanceareasshouldremainthesameforaslongas possible.Thisfactoraddressestheabilityofanattendanceareatoaccommodatethe anticipatedenrollmentsforaprojectedperiodoftime.Wherepossible,attendance areasshouldbestabilizedtolimitthenumberofboundarychangesexperiencedby students.Inestablishedareaswithlittleornodemographicchangeprojected, boundariesshouldbeplannedtolastforaperiodoftime. 4. ProjectedEnrollment/BuildingUtilization:Attendanceboundariesshouldhavebalanced, logicalenrollmentthatworkswithintheconfinesoftheassignedschoolcapacity.This factorconsidersbuildingutilization,studentenrollment,staffingneedsandthe educationalprogram(s).Wherepossible,attendanceboundariesshouldbecreatedto anticipatetheprojectedenrollmentandtheprogram/currentcapacityofthebuilding. Efficientbuildingutilizationshouldattempttomaximizestudentpopulationwithout exceedingcapacitylongͲterm. 5. Impact:Theretentionandrecruitmentofdistrictstudentsshouldbeconsideredwhen developingattendanceboundaries. Duringthesecondmeeting,thecommitteespenttimeworkinginsmallgroupscreating draftboundaryscenariosanddiscussingprosandconsofeachscenario.Thosescenarios willbereviewedbyRSPandbroughtbacktothecommitteeforfurtherreviewandvetting.

Page 161 of 173

Board Agenda VII Open Enrollment October 13, 2014 Dr. Lisa Remy and Paul Bobek

The following open enrollment applications are for review only and have been previously approved by the administration: (*pending approval of DMPS) 2014 – 2015 IN (approved) Name Grade From To Reason Castellano, Kaison K DMPS WDM continuation Cerimovic, Merjem 9 Urbandale WDM continuation Imafidon, Ehije Shadrach 3 DMPS WDM continuation Johnson, Jonathon 9 DC-G WDM continuation Johnson, Rebecca 6 DC-G WDM continuation Knox, Shabir 6 DMPS WDM continuation Macias, Jaquelinee 4 DMPS WDM continuation Macias, Joselinee 3 DMPS WDM continuation Palestino, Diana 8 DMPS WDM continuation Spencer. Alexandria 9 Waukee WDM continuation

The following open enrollment applications were received after the deadline and do not qualify for good cause. We recommend these applications be approved pending approval of resident district: 2014 – 2015 IN (approved) Name Grade From To Reason NONE

We recommend these applications be denied: Name NONE

Grade

2014 – 2015 IN (denied) From To

Reason

The following open enrollment applications are for review only. They will be approved/denied by the receiving district: 2014- 2015 OUT (approved) Name Grade From To Reason Adkins, Rachael 11 WDM Waukee good cause Dedic, Damir 12 WDM Urbandale good cause Kauzlarich, Michael 10 WDM DMPS continuation McMurray, Joshua 7 WDM DMPS continuation Meldrum Zachary 8 WDM CAM good cause Metheny, Taylor 7 WDM DMPS continuation Reams, Rilyn K WDM Waukee continuation Supino, Tristan 9 WDM Waukee good cause

The following open enrollment applications were received after the deadline and do not qualify for good cause. We recommend these applications be denied. The final decision rests with the receiving district: 2014 – 2015 OUT (denied) Name Grade From To Reason NONE

The following open enrollment applications are for review only and have been previously approved by the administration: (*pending approval of DMPS) 2015 – 2016 IN (approved) Name Grade From To Reason NONE Page 162 of 173

The following open enrollment applications were received after the deadline and do not qualify for good cause. We recommend these applications be approved pending approval of resident district: 2015 – 2016 IN (approved) Name Grade From To Reason NONE

We recommend these applications be denied: Name NONE

2015 – 2016 IN (denied) From To

Grade

Reason

The following open enrollment applications are for review only. They will be approved/denied by the receiving district: 2015- 2016 OUT (approved) Name Grade From To Reason NONE

The following open enrollment applications were received after the deadline and do not qualify for good cause. We recommend these applications be denied. 2015 – 2016 OUT (denied) Name Grade From To Reason NONE

Reasons OUT (cumulative): Reason code #

1

14/15 students 13/14 students 12/13 students

44 51 53

2

3

4

5

1

4 1 7

1 4

12 15 7

Reason Codes: 1-close to home 2-more friends/comfort 3-smaller 4-others of same culture 5-plan to move 6-schedule conflict 7-VHS too big 8-close to job 9-close to daycare

6

7

8

9

10

5

6

9 3

4

3

11

12

13

14

5 5

10-Montessori 11-Traditional 12-Downtown/Central Campus 13-sibling’s exp. 14-student’s choice 15-sports 16- contact w/counselors difficult 17-student average academically 18-continuation (new 03/04)

1 1

15

3 6

16

17

18

19

36 100 73

8 1 3

20

21

22 3

1

3

23

24

25

26

27 *

24 22 19

4 3 4

20 22 13

18 6 7

19-professional recommendation 20-principal recommendation 21-all day kindergarten (new 03/04) 22-get a new start 23-lack of 1-on-1 24-move in to area (new 03/04) 25-non-public to public 26-sibling(s) in district 27-virtual public school (*new February 2012)

Page 163 of 173

format revised April 2005

K – 12

12th Grade

Kdg

October 2013 Open Enrollment IN October 2013 Open Enrollment OUT October 2013 NET Certified Balance

640.9 (613.5) 27.4

13-14 Open Enrollment IN (after count day) 13-14 Open Enrollment OUT (after count day) 2013-2014 NET Change (after count day)

63.0 (59.0) 4

0

7.0 (8.0) (1)

14-15 Open Enrollment IN 14-15 Open Enrollment OUT 2014-2015 NET Change

178.0 (194.0) (16)

1.0 (8.0) (7)

68.0 (73.0) (5)

Estimate – Oct. 2014 Open Enrollment IN Estimate – Oct. 2014 Open Enrollment OUT NET Change

881.9 (866.5) 15.4

Cancelled/ Denied

Cont.

New

3.0 3

57.0 (53.0) 4

6.0 (6.0) 0.0

6.0 10.0 16

53.0 (36.0) 17

125.0 (158.0) (33)

Open Enrollment Monthly Tracking 2006-07 NET

2007-08 NET

2008-09 NET

2009-10 NET

2010-11 NET

2011-12 NET

2012-13 NET

2013-14 NET

2014-15 NET

July (193.3) (141.5) August (202.9) (143.5) September (207.9) (137.7) October (152.3)* (107.7)* November (157.9) (89.7) December (155.6) (82.7) January (147.6) (85.1) February (151.6) (82.1) March (141.6) (89.1) April (140.6) (104.9) May (143.5) (97.9) June (139.5) (89.9) *certified enrollment number

(88.9) (87.5) (88.7) (42.2)* (34.2) (29.2) (15.8) (4.4) 3.2 11.6 7.6 5.4

7.5 14.5 15.7 (20.5)* (24.5) (19.5) (13.5) 0.5 14.3 10.7 23.7 29.7

30.1 32.5 33.6 13.8* 35.8 36.8 48.8 52.8 56.8 52.1 52.1 41.8

46.8 32.8 44.8 16.2* 13.2 22.5 24.5 29.1 37.7 17.0 13.0 9.0

3.3 (3.7) 2.3 (36.2)* (19.2) (0.2) (2.2) (0.2) 1.8 14.8 12.9 9.9

9.9 7.9 6.8 27.4* 35.4 34.4 28.4 36.4 37.4 37.4 34.4 47.4

34.4 44.4 14.4 15.4

Page 164 of 173

Board Agenda VIII Facility Projects October 13, 2014 Dr. Lisa Remy and Paul Bobek

a. Construction Project Update

Page 165 of 173

Board Agenda IX Contracts/Agreements October 13, 2014 Dr. Lisa Remy and Paul Bobek

a. Education Logistics, Inc. WDMCSD uses Edulog as its routing software for bus transportation of students. This software requires three servers to operate. The districts’ servers are Windows 2003, which Microsoft will stop supporting 6/15/15. As a result, the servers need upgraded to Windows 2008r2. This contract is for the remote assistance of Edulog to switch from our current servers to the new servers. Cost is $400.00 per server for a total of $1,200.00. This will be paid for out of the General Fund. We recommend Board approval.

Page 166 of 173

Page 167 of 173

Board Agenda X United Way Donor Directed Contribution Program October 13, 2014 Dr. Lisa Remy and Paul Bobek

During the United Way campaign, a donor expressed interest in designating a portion of their contribution to the West Des Moines Community School District. To be reviewed for eligibility to receive donor-directed contributions, the district must provide the following documents: 1. Donor-Directed Contribution Program Application 2. Letter documenting 501(a) corporation with the Internal Revenue Service. 3. W-9 Internal Revenue Service form. We recommend approval of the United Way donor directed contribution eligibility application.

Page 168 of 173

Page 169 of 173

Page 170 of 173

Page 171 of 173

2014-15 School Board Meetings West Des Moines Community Schools Board of Education holds regular meetings on the second and fourth Mondays of each month.  Regular meetings are typically held at 7 p.m.  Workshops are sometimes held before (see listings below for start times).  The location is the Learning Resource Center, 3550 Mills Civic Parkway, unless designated otherwise. Items in bold have been added to the meeting schedule and strikethrough items have been removed from the schedule. DATE

WORKSHOP/MEETING

LOCATION

July 14

Workshop (4:30 p.m.) & Regular Meeting (7:00 p.m.)

LRC

August 11


LRC

August 15

Special Meeting (7 a.m.)

LRC

August 25


LRC

August 29

Special Meeting (12:00 p.m. Noon)

LRC

September 5

Special Meeting (5:30 p.m.)

LRC

September 8


LRC

September 9

Special Meeting (5:30 p.m.)

LRC

September 22

Workshop (5:15 p.m.) & Annual Meeting & Organizational Meeting (7:00 p.m.)

LRC

October 13


Westridge Elementary

October 27


LRC

November 10


LRC

November 24


LRC

December 8


LRC

January 12


Indian Hills Junior High

Page 172 of 173

January 26


LRC

February 9


LRC

February 23


LRC

March 9


LRC

March 23

Workshop (5:15 p.m.)

LRC

April 13


LRC

April 27


LRC

May 11


Hillside Elementary

June 8


LRC

June 22


LRC

July 13


LRC

*There will three meetings held at schools throughout the district. Dates of those meetings will be announced in the fall.

Page 173 of 173