Add a Technology Component To Your '15 Building Condition Survey

TECHNOLOGY CONSULTING FOR NYS SCHOOL DISTRICTS

BCS REQUIRED FOR ALL NYS DISTRICTS IN 2015

Add a Technology Component To Your ’15 Building Condition Survey

Division 27, Communications

COMMUNICATIONS

LIFE SAFETY

AUTOMATION

Division 27

Division 28

Division 25

Division Division 28, Life 8, Openings Safety

Division Division 25, Automation 27, Communications Division 8, Openings Division 28, Life SafetyDivision 27, Communications Division 25, Automation Division 28, Life Safety

Division 25, Automation

Objectively assess your district’s current technology infrastructure with a Technology Building Condition Survey (TBCS) from Archi-Technology. Available for as little as 1¢ sq.-ft. of facility space, a TCBS establishes a district’s critical baseline of information about its current technology infrastructure. This data can be used to plan and invest available Bond Act funding for maximum Return On Investment (ROI) based on your district’s specific goals.

Build Your Plan On An Accurate, Solid Foundation With passage of the NYS Smart Schools Bond Act on Nov. 4, 2014 an objective, comprehensive TBCS is a critical first step for school districts to develop an accurate Smart Schools Investment Plan (SSIP) that passes Commission review during the first submission. Administered under the management of the contracted architectural firm, a TBCS from Archi-Technology qualifies for New York State aid and includes: 1. Review of all available system documentation, both hard copy and electronic 2. Physical site surveys of technology infrastructure and systems in all district buildings with standards-based checklists 3. Documenting the results of all surveys 4. Formal presentation to the school district and contracted architectural firm

Add Technology To Your District’s Required ‘15 BCS All NYS school districts are required to have a Building Conditions Survey (BCS) in 2015 by a licensed architectural firm. While the BCS focuses on the condition of a facility’s physical infrastructure, our Technology BCS assesses the condition of the district’s complete technology infrastructure—the pathways, cables and communication equipment rooms invisible to system users. Getting an intimate look at what each school district currently has in place for its technology infrastructure is critical to successful planning for future capital projects. With more and more school building systems—such as integrated AV and security— now requiring network connectivity, a robust technology infrastructure is vital to just about every aspect of successful school district operations. For more information about how we can help meet your district’s specific needs, please call 585-424-1952.

OTHER SERVICES FOR NYS SCHOOL DISTRICTS Smart Schools Investment Planning Objective, experienced advice to: • Define technology project audiences, goals and needs • Estimate project costs • Define project scope Technology Standards • Develop • Document Electronic Facilities Records (EFR) Documentation Services • Outside Cable Plant site survey and plan-based documentation • T-series Technology drawings of existing infrastructure • Specific technology systems such as Security, Fire Alarm and AV • Delivered via secure cloudbased software • Available 24/7 via any smart device with Internet access CLA Systems Services Communications, Life Safety and Automation (CLA) technology systems services: • Planning including budgeting • Systems design • Technology Construction Management • Electronic Facilty Record (EFR) documentation services

Reduce Expenses, Capture Knowledge With Documentation Services Learn about our Electronic Facility Records (EFR) documentation services that every district can use to more efficiently manage its facilities. See next page.

© 2014 Archi-Technology, LLC All rights reserved.

585-424-1952

archi-technology.com

TECHNOLOGY CONSULTING FOR NYS SCHOOL DISTRICTS

Electronic Facility Records (EFR) Systems

Working with your district’s staff, existing assets and available budgets, Archi-Technology can guide your organization in creating an Electronic Facility Records (EFR) Management System. The resultant secure cloud-based portal provides secure, instant access to critical facilities data by service technicians when they need it most using any smart device. Features and benefits include: FEATURE BENEFIT

Instant, secure access to data History of systems and projects Extend building/systems life More responsive service Paperless history Historic knowledge repository Multiple data copies/backups Capture technical knowledge Accessible via any smart device Controlled access to entire team

Reduce service call costs and time Improve decision making Reduce operating costs Enhance system user experience Conserve environmental resources Increase the asset value of a facility Improve data protection Improve succession planning Reduce phone/tablet expenses Improve crisis management

ARCHI-TECHNOLOGY EFR SERVICES • EFR Documentation Planning • Current asset inventory • Digitizing hard-copy assets • Cataloging current electronic assets • Physical site surveys • Marking up existing drawings • Creating new T-series drawings for CLA systems • Setting up EFR Management System • Populating EFRMS records • Training staff and contractors

EFR Documentation Services

We start by assessing your district’s needs to develop a comprehensive, multi-year EFR System plan based on the extent and accuracy of existing assets. Once a plan is developed, specific services we can provide include: • Inventory existing electronic and hard-copy drawings and documentation. • Scan hard-copy drawings and documents. • Revise outdated drawings with CAD services. • On-site physical surveys to update electronic records. • Catalog and archive data in an intuitive secure database. • Set up access control for staff and contractors. Our T-Series drawings document technology systems—including end-to-end pathways, and cable and device connections—from edge of property to the desktop. The resulting electronic facility records reduce operating costs and increase staff/vendor productivity.

EFR Management System

Archi-Technology provides an affordable Electronic Facility Records Management System (EFRMS) to its clients via MasterLibrary™ ML Facilities™ Software. This cloud-based software allows technology infrastructure drawings and documentation to be accessed via any smart device by IT department staff, facility managers, service technicians and authorized contractors. District and facility managers control log-in credentials and viewing permissions. In addition to integrated Facility Operation tools (Major Equipment, Inspections and Concerns), ML Facilities Software subscriptions also include: unlimited facility binders for a fixed monthly cost, free departmental and contractor accounts, and 24/7 secure access via smart devices. In addition to its robust features, ease of use, and value, Archi-Technology recommends MasterLibrary™ Software for another reason: we developed and field tested it ourselves after 15 years in the technology and construction industries.

For More Information

Please call please call 585-424-1952 to discuss your district’s specific requirements.

were developed by Archi-Technology to improve productivity and add value throughout the life of a building. For more information please contact [email protected]

Company Headquarters Central NY Office 115 Metro Park, Rochester, NY 14623 95 Brown Rd., Rm. 218, Ithaca, NY 14850 585-424-1952 archi-technology.com 607-342-8018 © 2014 Archi-Technology, LLC All rights reserved. Archi-Technology is a registered trademark of Archi-Technology LLC. MasterLibrary is a registered trademark of MasterLibrary LLC. All other organization and product names are trademarks of their respective companies and are hereby acknowledged. Printed on paper with post-consumer content. Please share with a colleague or recycle when done.

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