Aga Private Institute For Computer Science ICDL MS Word 2010 ...

Aga Private Institute For Computer Science

ICDL MS Word 2010

Website: www.aga-pics.com Sherzad H. Abdullah

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Section 1 What is Word? A word processed document, may be letter, memo , report , fax , agenda. Or Microsoft Word 2010 is a word-processing program, designed to help you create professional-quality documents. Opened a word processing Application To Opened Word to the Following: 1- Select the Start menu 2- Select All Programs 3- Select Microsoft Office and Then Click MS Word 2010

Closing a word processing Application To Close a Word to the Following: 1- Select File Menu 2- Select Exit Or Select Close button in the Title bar

Customizing the Menus and Toolbars in the Microsoft Office Web Components

1- Quick Access Toolbar (QAT) 2- File Menu 3- Ribbon 4- A New Blank Document

Creating a new Document: A new document is based on the normal, default template. This template is created using default formatting and page layout settings Template: A template is a document containing standard formatting / page layout that can be used repeatedly to create other documents. Default Template: 1. Select File menu 2. Select New The new document window opens 3. Select Blank Document 4. Select create button Aga Private Institute for Computer Science

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 Saving a Document to a location on a Drive: To save a document for the first time, do the following: 1. Select File Menu. 2. Select Save. 3- Select the correct Drive and / or Folder from the navigation pane. 4-Enter a name In the File name box 5- Click Save.

- Click the Save Button on the Quick Access toolbar to save a file - The Keyboard Combination to save is CTRL + S Aga Private Institute for Computer Science

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 Saving a Document Under Another Name: 1. 2. 3. 4. 5.

Select File Menu. Select Save As. Select the correct Drive and / or Folder from the navigation pane. Enter a Different Name In the File name box Click Save.

 Saving a Document as Another File Type: This is useful if the document is being opened in another Version of Word or a different Word Processing program. Extension Use Word Document (*.docx) A standard Word 2007 or 2010 document Word Template (*.dotx) A Template can be used repeatedly to create other Documents (Word 97-2003 Document)(*.doc ) A Document to be opened in MS Word 97-2003 Rich Text Format (*.rtf) When a Document is saved as a Rich Text Format ( *.rtf) it retains some of its formatting and enables the document to be opened in different Application Text (*.txt) When a Document is saved as a Text File it loses of all it is formatting and Graphics It to be opened and viewed as a Text Only

 To save a document in another file type, do the following: 1. 2. 3. 4. 5.

Select File Menu. Select Save As. Select the correct Drive and / or Folder from the navigation pane. Enter a File Name In the File name box In Save as type Select (Word Document (*.docx) , (Word 97-2003 Document)(*.doc ) , Word Template (*.dotx) , Rich Text Format (*.rtf) , Text (*.txt) , PDF (*.PDF) )

6. Click Save.

To save the document with different version number: the save as type box (the default is Word Document) Select the (Word 97-2003 Document) Aga Private Institute for Computer Science

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 Opening a document : To open and existing document do the following: 1- Open MS Word 2- Select the File Menu 3- Select Open

4- Select the Location of the file to be opened by selecting the Drive and / or Folder from the navigation pane.

5- Select the File 6- Click Open  Switching between Open Documents: It is possible to have two or more documents open on your desktop. It is also possible to see two documents displayed together.

 Setting User Performance: User Performance refers to the user name and the Default location of Opened and Saved Files. So that files can be opened or saved in another Location

 Default File Location to Open Files From and Save Files To: 1- Click the File Menu 2- Select Options 3- Select the Save tab Aga Private Institute for Computer Science

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4- In the Default File location box, Enter the required file location of opened and saved files (use the Browse button to find the location if necessary) 5- Click Ok

 Using the Help Function: The Help function is available to give advice and help on aspects of the application. To Use Help Function Press the F1 Key

 Using the Magnification (Zoom) Tools : The Magnification Tools are used to Zoom in and Zoom Out in a Document To use the magnification tools do the following: 1- Select the View Tab 2- From the Zoom group , Select Zoom Zoom to Open the Zoom Window - 100% to zoom the window to full Size - One Page : to see one page at a time - Two Page : to see two page at a time ( side by side ) - Page Width : so that the width of the page matches the width of the window You can also select the Zoom button on the status bar

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 Minimizing and Restoring the Ribbon: The ribbon can be minimized and then restored if required To minimize and Restore the Ribbon do the following:

Minimizing the Ribbon:

Restoring the Ribbon:

1- Right click the ribbon bar

1- Right click the bar containing the tabs

2- Select Minimize the Ribbon

2- Click Minimize the Ribbon

The Ribbon is hidden

Section 2  Document Creation Text is entered into a new document by using the keyboard or Voice recognition software if required. Words should be separated by one space and one space after a comma, semi-colon

 Entering Text: Text refers to characters, words or symbols entered into a document using a keyboard

 Page View: Page view refers to the way that the page is viewed on screen; the default page view is Print Layout The Page View Buttons are displayed 1- On the status bar and contain the following commands. 2- Select a View Tab and Select a page view command from the Documents Views

1

2

3

4

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1- Print Layout

The page as it will look when it is printed

2- Full Screen Reading

to see more than one pages at a time (side by side )

3- Web layout

how the page will look when displayed as a web layout

4- Outline

This enables you to expand or collapse document titles , sub Documents

5- Draft

To see the a draft of the document along with page breaks , this view does not display images or page margins

 Entering Text in a Document: Use the keyboard to enter text on the page: Key

Using for

Shift

Caps Lock

Hold dawn the Shift key on the Keyboard and then press a letter for an initial Capital at the beginning of the sentence To use keyboard characters which are displayed above other characters on keys ( @ # $ % ^ & * ( ) ! _ + ) To type in Upper case , on / off each time it is pressed

Stop Key

The Full Stop Key to end a sentence

Space Bar

To create a space between words

Enter

Enter key to a new paragraph , New Line

CTRL + Enter

New Page , Page break

Shift + Enter

Go to New Line without Numbering and bullets

Num Lock

To make the Number pad active

Shift

 Inserting Symbols and special Characters Symbols refer to the accented characters ( e.g , Ⱬ Ⱪ ў ϋ Ȩ Ș Ǧ )that are used in special character are the symbols (e.g. Copyright ©, trademark ™ or ® ) or other characters ( ) To Insert Symbols and Special Characters , do the following 1- From the Insert Tab and the Symbols group 2- Choose a symbol from the menu or Select More Symbols 3- In More Symbols, Select one symbol and click insert. Click the font arrow to different Font / symbol (Wingdings and Webdings) are good fonts Aga Private Institute for Computer Science

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 Shortcut key to Symbol: 1- Insert Tab  Symbols 2- More Symbols 3- Select Symbol

(if you want create Shortcut key)

4- Shortcut Key 5- In Press New Shortcut key Press ( CTRL+1 )

6- Click Assign

 Moving Text Around: In order to edit text, you need to be able to move the insertion point within text and position the cursor

Muse: -

Move the mouse and observe the insertion point

-

The cursor will appear in the selected position

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Keyboard: Use the directional arrow keys on the keyboard to move around text:  Ctrl +   Ctrl +    Ctrl +  Ctrl +  Home

Move the cursor one character to the Right Move the cursor a word at a time to the Right Move the cursor one character to the Left Move the cursor a word at a time to the Left Move the cursor one line above Move the cursor to the beginning of the paragraph before Move the cursor one line below Move the cursor to the beginning of the next paragraph To move to the beginning of a line

Ctrl + Home

To move to top of Document

End

To move to the end of a line

Ctrl + End

To move to end of Document

 Selecting and Editing Text: 1- Non- Printing Formatting Marks: Refer to marks such as space , paragraph marks , manual line break and tab characters. To display and hide non-printing formatting marks press the (CTRL + Shift + * ) or click on the tab home

2- Selecting: Before text can be formatted or edited, it must first be selected To Select Text by using (Mouse and Keyboard) 1- Select by Mouse : A word

A Line

A Sentence A Paragraph Whole Document

Double Click the left mouse button Move the cursor into the left margins , click the left mouse button Extend a selection one line down. Extend a selection one line up. Holding dawn the mouse button drag to the Right. Hold dawn and CTRL to Select another Sentence Move the cursor into the left margins , Double click the left mouse button Move the cursor into the left margins , Treble-click the left mouse button

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2- Select by Keyboard : CTRL + Shift +  one word Shift +  Nearest character At the end of a line Press SHIFT+  DOWN SHIFT+  Up Shift + Home Shift + End At the end of a line Press Shift + Home Shift + CTRL +  or  CTRL + A

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 Page Setup: Output refers to the way that a document is viewed, either on screen or as printed hard copy , output format such as changing Orientation and Margins or printing to a specific number of pages . To Open the Page Setup: 1. Click the Page Layout tab. 2. Click the Margins 3. Custom Margins

4. Click the small arrow in the bottom-right corner of the Page Setup group. The Page Setup dialog box will appear.

4- Margins : Write margins Top : 2 CM ,

Bottom : 2 Cm

Right : 2 Cm ,

Left

: 2 Cm

5- Orientation : Refers to the shape of the paper being used , it can be either Portrait or landscape

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6- Pages : Normal page Mirror Margins Insert 2 Pages per Sheet Book Fold Revers book Fold 7- Paper Size : The Default Paper Size is A4 ( 21 cm X 29.7cm) You can change paper size to A3, A5 , B3 In Custom Margins you can create Specific paper Size

7- Click Ok

 Previewing a Document: To preview a document do the following: 1- From the File Menu Select Print

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Copies

1

Printer

Select the number of Copies you want to print Select a Printer Name Leave the Blank to print all pages

Pages

1,6,9,12

(Print Page

1 ,6, 9 , 12 )

4-9

Print page

4 until 9 Other Shortcut Key

CTRL+ Space Bar Delete

Clear Formatting

Backspace

Delete Character after

Ctrl+Delete

Delete one word Before

Ctrl+ Backspace

Delete one word after

Extend a selection one screen down.

SHIFT + PAGE

DOWN

Extend a selection one screen up.

SHIFT + PAGE

UP

Extend a selection to the beginning of a document.

CTRL+ SHIFT + HOME

Extend a selection to the end of a document.

CTRL+SHIFT + END

New document

Ctrl+N

Open existing document

Ctrl+O

Save document

Ctrl+S

Save document as...

F12

Close document

Ctrl+W

Print document

Ctrl+P

Delete Character Before

or Fn + F12

Questions Q1. In MS-Word, for what does ruler help? A. to set tabs B. to set indents C. to change page margins D. All of the above Q2. Which option in File pull-down menu is used to close a file in MSWord? A. New B. Quit C. Close D. Exit Q3: Modify the top Margin of this document to 1 CM? A. Page layout B. Margins Aga Private Institute for Computer Science

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C. Custom Margins D. Write 1 and Click Ok Q4: Add a Line Break (Soft Carriage return ) at the insertion Point ? Press Enter from the keyword Q5: insert a manual page break at the insertion point in the Document ? Press Ctrl + Enter

from the keyword

Q6. How do you save a new document? A. Press S. B. Choose File Menu and then Save. C. Click the right mouse button and choose Save. D. Open the document and give it a new name.

Q7. How do you insert a page break into a document? A. Press until you get to the bottom of the page. B. Choose Insert and then Break. C. Hold down and press . D. None of the above. Q8. Which key should be pressed to start a new paragraph in MS-Word? A. Down Cursor Key B. Enter Key C. Shift + Enter D. Ctrl + Enter Q9- How do you Adding a New Line without Numbering? 1. Place your insertion point at the end of the line before your desired non-numbered line. 2. Press [Shift] + [Enter] Type the desired information 3. When finished, press [Enter] The next numbered/lettered line appears. Q10. How do you change the margins in a document? A. Click on Page Layout and then Margins. B. Click on Tools and then Margins. C. Click on Edit and then Margins. D. Manipulate the Ruler bar. Q11. How do you change your default file location? A. Choose File and then Page Setup. B. Choose Tools and then Options. C. Choose File and then Properties. D. Choose Edit and then Files.

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Q12. Selecting text means, selecting? A. a word B. an entire sentence C. whole document D. any of the above Q13 : How to Save a Document under another Name?  Select File Menu.  Select Save As.  Enter a Different Name In the File name box  Click Save.  Or Fn + F12 Q14: How to Open a document ?  Open MS Word  Select the File Menu  Select Open  Or CTRL + O Q15: How to Display Help Function ?  Press the F1 Key Q16: How to Minimizing and Restoring the Ribbon?  CTRL + F1 Q17: How to Preview a Document?  Ctrl + P , Or CTRL + F2 Q18: How to Print Pages 1, 5, 7, 9 ?

Q19 : How to Print Pages 21 until 31 ?

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