Accounts Payable by G/L Distribution Report

AGENDA Charter Township of Shelby Board of Trustees Regular Meeting Shelby Township Municipal Building 52700 Van Dyke, Shelby Township, Michigan Tuesday, March 1, 2011 7:00 P.M. ____________________________________________________________________ CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE INVOCATION AWARDS & PRESENTATIONS Fire Chief - Presentation of Certificates of Appreciation ROLL CALL PUBLIC HEARING APPROVAL OF CONSENT AGENDA (Subject to Amendment) A.

Minutes:

February 15, 2011 Regular Meeting

B.

Knights of Columbus St. Lawrence Council No. 2950 requests permission to solicit donations for annual Tootsie Roll Drive on April 15, 16 and 17, 2011.

C.

VFW Old Settlers Post No. 4659 requests permission to solicit donations for annual Buddy Poppy Days on May 5, 6 and 7, 2011.

D.

Bill Run in the amount of $380,070.76

APPROVAL OF AGENDA (Subject to Amendment) CORRESPONDENCE PLANNING COMMISSION 1.

ORCHARD RIDGE CHURCH OF THE NAZARENE requests Special Land Use approval for property located at 51504 and 51446 Danview Technology Court (north of 23 Mile Road between the M-53 Freeway and Schoenherr Road.)

2.

PLANNER requests introduction and publication of Charter Township of Shelby Zoning Ordinance No. 212.85 for Rezoning Application #1-11 – Zoning Ordinance Text Amendments.

DEPARTMENTAL & COMMITTEE 3.

HUMAN RESOURCE DIRECTOR submits revised Police and Fire Civil Service Commission Rules and Regulations for Board’s review.

4.

FIRE CHIEF requests to: a. purchase replacement Toughbook (laptop computer). b.

purchase additional software license.

5.

DPW DIRECTOR requests to vacate and replace sanitary sewer easement.

6.

CABLE COORDINATOR requests purchase of replacement Production Switcher and three (3) Studio Cameras.

7.

Change order consideration for the Police Building regarding security fencing.

APPOINTMENTS TO COMMITTEES & COMMISSIONS TOWNSHIP ANNOUNCEMENTS BUSINESS FROM THE FLOOR – 5 minute time limit per individual CLOSED SESSION 8.

DISCUSSION WITH TOWNSHIP ATTORNEY regarding Soccer City litigation.

MOTION TO ADJOURN A group spokesperson is encouraged on agenda items. Individuals with disabilities requiring auxiliary aids or services at the meeting should contact the Shelby Township Clerk’s Office at 586-731-5102, TDD 586-726-2731, 7 days prior to the meeting.

2

Charter Township of Shelby Fire Department

Memo Date:

February 18, 2011

To:

Terri Kowal, Clerk

From:

Gene Shepherd, Fire Chief

Re:

Agenda / Board of Trustees Meeting / March 1, 2011 Certificate of Appreciation

I would like to present a ‘Certificate of Appreciation’ to the following Firefighters, Police, and Communications Technician at the regularly scheduled meeting of the Board of Trustees to be held on March 1, 2011. I am recognizing them for their dedication, skill, and quick actions while responding to emergency medical runs under extreme circumstances. This can be done under Awards and Presentations if possible. FF Medic Dennis Brantley FF Medic Scott Dykes FF Medic Kevin Arft Police Sergeant Brad Ferguson FF Medic Ronald Courneya Lt. Medic Joel Morris Lt. Medic Joshua Fouchia FF Medic Matthew Tidrow Thank you for your consideration.

FF Medic Terry Elsey Communications Tech. David Marshall Communications Tech. Richard Janness Police Officer Albert O’Neal Police Officer Scott Simpson

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY, FEBRUARY 15, 2011 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING, 52700 VAN DYKE, SHELBY TOWNSHIP, MICHIGAN. The meeting was called to order at 7:00 p.m. by Supervisor Richard Stathakis. The Pledge of Allegiance was led by Reverend Dr. Robert E. Kasper of St. Peter Lutheran Church & School, 17051 24 Mile Road, Shelby Township, followed by a brief invocation. AWARDS & PRESENTATIONS Mr. Stathakis provided information on a new initiative referred to as “MACRO” Macomb Area Communities for Regional Opportunities. This is a new regional task force consisting of Macomb County’s largest communities established to implement service sharing practices. The task force has met twice and has explored ideas including, but not limited to, Parks & Recreation, Library services, building inspection services, police and fire, etc. Our Board of Trustees has already completed a sharedservice arrangement with Rochester Hills. For the past year, we have been trying to persuade more community leaders to be involved in establishing regional partnerships that will result in cost savings without diminishing services. Business as usual is not an option. Mr. Stathakis believes MACRO will creatively help us achieve our objectives of no new taxes, no reduction in central services, and a balanced budget with a minimum use of reserves. The Rochester Hills agreement will be signed either this week or early next week. The directors are currently working out details. Mr. Stathakis advised the audience that the Township is working toward putting our union contracts on the website. We currently have seven contracts. Negotiations have been completed for four of these contracts and they are awaiting signatures. Once signed, they will be displayed on the website starting March 1. Bill runs will be included on the website in a format that is easily accessible. You will be able to go to the home page under Departments – Financial Management – Bill Runs. They will be categorized by the Board meeting date when they were approved. This will include all bill runs for meetings beginning January, 2011. Mr. Viar briefly explained the Credit Card Use Policy Resolution which was adopted October 18, 2005. All invoices are reviewed by him, his deputy and Financial Management. Effective March 1, purchases made with Township credit cards will be able to be viewed on the website. The entry will include a brief description of what was purchased together with the date of purchase. Mr. Stathakis wants to insure that everyone speaking during “Business from the Floor” is treated fairly. After 4 ½ minutes he will give a signal that the speaker has 30 seconds remaining to give them time to gather their thoughts and conclude their presentation. Members Present:

Richard Stathakis, Terri Kowal, Paul Viar, Paula Filar, Michael Flynn, Lisa Manzella

Member Absent:

Doug Wozniak

Also Present:

Robert Huth, Township Attorney

CHARTER TOWNSHIP OF SHELBY

FEBRUARY 15, 2011

PAGE 2

APPROVAL OF CONSENT AGENDA A.

Minutes:

January 25, 2011 Work Session – General Employees Civil Service Commission interviews, Water Reservoir discussion and GOVAD Presentation February 1, 2011 Regular Meeting

Approve the minutes as presented. B.

Bill Run in the amount of $1,299,081.33

Approve the Bill Run in the amount of $1,299,081.33, which includes an addition of $95,162.00 representing payment of 3rd quarter workmen’s compensation insurance for 2010. C.

Shelby Manor Water System Maintenance and Repairs

Authorize approval of Shelby Manor water system maintenance and repairs at a not to exceed cost of $59,000 per building. MOTION by Kowal, supported by Manzella, to approve the Consent Agenda, with the addition of Item C – Shelby Manor Water System Maintenance and Repairs. Roll Call Vote: Ayes: Kowal, Manzella, Stathakis, Viar, Filar, Flynn Nays: none Motion carried. APPROVAL OF AGENDA MOTION by Kowal, supported by Manzella, to approve the agenda, as submitted. Motion carried. CORRESPONDENCE 1.

PLANNING DIRECTOR is requesting allocation of Fiscal Year 2011 Community Development Block Grant Funds (CDBG).

Mr. Stathakis advised that the Township’s public service expenditures may not exceed 15% of the Township’s annual CDBG allocation. Our spending cap this year is $21,600. The County has already allocated $3,000 of this amount to fund the Chore Program administered by the Macomb County Community Service Agency. The final balance to the Township is $18,600 available for allocation. MOTION by Kowal, supported by Flynn, to allocate Fiscal Year 2011 Community Development Block Grant funds for the following projects: Section 30 Drainage Improvements Administration Senior Center Operation & Maintenance Library Large Print & Talking Books Chore Program MCREST Turning Point Care House Lions Club Samaritan House

$120,400.00 $ 2,000.00 $ 4,000.00 $ 3,000.00 $ 3,000.00 $ 2,500.00 $ 1,500.00 $ 2,500.00 $ 3,000.00 $ 2,100.00

Planning Director Glenn Wynn provided background information regarding this allocation. The anticipated funding for this year is $144,000. The County notified us yesterday that pending the Federal budget changes, there may be a reduction in this


FEBRUARY 15, 2011

PAGE 3

amount. The public service allocation is identical to what we have seen in previous years. The balance of the funding will be used for the Section 30 drainage project. This is a three year commitment. $186,000 was allocated last year, $120,000 this year and we anticipate funding between $20,000 and $30,000 to be allocated next year. The Section 30 drainage project is estimated to cost between $330,000 and $350,000. It is very common to schedule projects on a multiple year basis. Preliminary engineering is currently being completed. He and Mr. Schoenherr have worked diligently with a property owner on Ryan with regard to an easement acquisition, which proved to be successful. This matter is anticipated to be completed within 30 days. Final engineering will then be scheduled. Once finished, the project will go out for bid. They anticipate that this Section 30 drainage improvement will take place in 2011. The following individuals expressed their comments/concerns regarding this issue: Pauline Holeton, 2392 Barclay Avenue John Holeton, 2392 Barclay Avenue Motion carried. PLANNING COMMISSION 2.

PLANNING & ZONING DIRECTOR requests consideration of revisions to Consent Judgment for property located on north side of 23 Mile Road, between Schoenherr and Hayes Road.

Mr. Stathakis indicated this request is being made to allow for outdoor soccer fields to be developed in the northern portion of this site which was previously approved for a senior housing complex. The property is located on the north side of 23 Mile Road, between Schoenherr and Hayes. If the Board determines that this project has merit, it may consider directing the applicant to submit an application for special land use approval. Afterward, the Planning Commission would notify property owners within 300 feet of that site and hold a public hearing. The Consent Judgment would be amended at the conclusion of the special land use process if the Board decided to approve it. Mrs. Filar said she is not making this motion based on whether or not she feels this request has merit or not. She feels the appropriate action to be taken would be to send this request to the Planning Commission for consideration. She is agreeing to this process. MOTION by Filar, supported by Kowal, to receive and file Shelby Tech, Inc. vs. Charter Township of Shelby Revisions to Consent Judgment (outdoor soccer complex) for property located on the north side of 23 Mile Road between Schoenherr Road and Hayes Road with the recommendation that it goes to the Planning Commission for their complete consideration. Mr. Stathakis clarified that this motion is merely favoring the process to be used and has nothing to do with whether or not this request has any merit. Mr. Wynn explained this matter was presented to the Board tonight for informational purposes only and to establish what the process should be and not what the outcome should be. The subject property encompassing 35 acres of land on the north side of 23 Mile Road between Schoenherr and Hayes wraps around Hessell’s Greenhouse. The Consent Judgment approved on this site was for senior housing and it was done in 2007. He understands the original property owner lost this parcel to the bank and we had inquiries about conducting some different activity on the property, specifically an outdoor soccer complex. Mr. Wynn explained to the interested party that we had a Consent Judgment that went with this property. Discussion followed with regard to starting over with a different use


FEBRUARY 15, 2011

PAGE 4

for this parcel. He explained the process if that is their intent. The property’s underlying zoning is LM. They would have to go back to the Planning Commission and make application for special land use approval. A public hearing would be scheduled and everyone within 300 feet of this parcel would be notified. A site plan would be considered with a recommendation to the Board from the Planning Commission determining if this is an appropriate use or not. As he discussed with Mr. Huth, if it is decided to approve the use, the Consent Judgment can be amended. At that point, we would want to reverse this process and start over again. The merits of the case would be considered as we proceed with the process. The following individuals expressed their comments/concerns regarding this issue: Bob Vavro, 54640 Carrington John Holeton, 2392 Barclay Avenue Pauline Holeton, 2392 Barclay Avenue Thomas Turner, 4524 Maeder Clarence Cook, 50067 Chelmsford Court Motion carried. DEPARTMENTAL & COMMITTEE 3.

SIDEWALK COMMITTEE requests approval of the 2011 Sidewalk Priorities List.

Mr. Stathakis advised the proposed list includes eleven projects with locations throughout the Township. The estimated cost of the projects for 2011 is approximately $100,000 which is consistent with the Board allocation from last year. MOTION by Viar, supported by Manzella, to concur with the recommendation of the Sidewalk Committee and approve the list of sidewalk priorities for 2011. Mr. Richard Batchelder, Chairman of the Sidewalk Committee, thanked the Board for their support and approval of the committee’s list of priorities for 2011. Mr. Stathakis appreciated all of the efforts of the Sidewalk Committee in establishing this list. Mr. Wynn provided each Board member with an aerial photo highlighting the areas proposed for sidewalk improvements. The following individuals expressed their comments/concerns regarding this issue: Clarence Cook, 50067 Chelmsford Court Pauline Holeton, 2392 Barclay Avenue Ron Churchill, 52811 Mound John Holeton, 2392 Barclay Avenue Motion carried. 4.

FIRE CHIEF requests adoption of Ordinance No. 260 amending the Code of Ordinances regarding Emergency Response Cost Recovery.

MOTION by Viar, supported by Manzella, to adopt and publish for the second time Ordinance No. 260, Ordinance to Adopt Emergency Response Cost Recovery Amendment. The following individuals expressed their comments/concerns regarding this issue: Clarence Cook, 50067 Chelmsford Court Thomas Turner, 4524 Maeder

CHARTER TOWNSHIP OF SHELBY Roll Call Vote:

FEBRUARY 15, 2011

PAGE 5

Ayes: Viar, Manzella, Stathakis, Filar, Flynn, Kowal Nays: none

Motion carried. TOWNSHIP ANNOUNCEMENTS Mr. Flynn made the following recreational announcements: Little League Registration is continuing for Shelby and Utica residents. Call now to register. A Boating and Personal Watercraft Safety Course will be held on Saturday, March 5 and March 12 from 9:00 a.m. to 1:00 p.m. The Macomb County Sheriff’s Office Marine Division personnel will instruct this course at the Community Center. Pre-registration is required. The cost is $10 for residents and $15 for non-residents. Applications for the Shelby Township Art Fair are now being accepted through April 1. Interested artists are encouraged to contact the Parks and Recreation Office or visit their website to download an application. The Easter Bunny Lunch will be held on Saturday, April 16 at 11:00 a.m. Pre-registration is required. A pizza lunch will be served, and kids can have their picture taken with the Easter bunny. For further information or to register for any of these events, call the Parks and Recreation Office at 586-731-0300 or visit their website at www.shelbyparksandrecreation.org Mr. Flynn thanked Fire Chief Gene Shepherd and everyone in the Fire Department who participated in making the Fire Department’s Annual Valentine Dinner Dance a huge success with the proceeds going to the Great Lakes Burn Camp for children. Mrs. Filar announced that Free Electronics Recycling sponsored by the Charter Township of Shelby and the Shelby Township Solid Waste and Recycling Committee in Partnership with Vintage Tech Recyclers will be held the last Saturday of every month (with the exception of December) from 9:00 a.m. until 1:00 p.m. on Township grounds. Everyone is welcome. She provided a list of acceptable items. Mrs. Filar read an announcement from our Library Director. On February 26 between 11:00 a.m. and 1:00 p.m. you can bring your gadgets and questions to Universal Sun Communications founder Scott Baden for a one-on-one question and answer session. The maximum time limit is 10 minutes limited to one session per day. Patrons are served on a first come first serve basis. Call 739-7414 for additional information. Mrs. Kowal announced that the Boys and Girls Club is looking for new members for its Advisory Board. This Board reviews the programs at the Boys and Girls Club. It judges the artwork and speeches put on by the children. They meet once a month for about one hour. If you are interested in serving on this Board, call the Clerk’s Office at 586-731-5102. Mrs. Manzella announced that on Friday, February 18 at 7:00 p.m. at Cherry Creek Golf and Banquet Center, the Shelby Kiwanis Daybreakers will be holding a Wine Tasting Event to benefit the Shelby Township Relay for Life – American Cancer Society. Donations are $30 each or two tickets for $50. Mr. Stathakis advised the Assessing Department will be sending out the 2011 Notice of Assessment letters on February 25. The Board of Review will meet in the Township Hall on March 15, 17, and 18 from 9:00 a.m. until 5:00 p.m. and on March 14 and 16 from 9:00 a.m. until 9:00 p.m. The purpose is to review the assessment rolls of Shelby Township. Matters pertaining to the assessment of property may be brought


FEBRUARY 15, 2011

PAGE 6

before the Board of Review. Appointments will be taken until 4:00 p.m. on Friday, March 18. Appeals by letter will also be accepted if received by 4:00 p.m. on Friday, March 18. BUSINESS FROM THE FLOOR The following individuals expressed their comments/concerns regarding various issues: Ron Churchill, 52811 Mound Bob Vavro, 54640 Carrington Clarence Cook, 50067 Chelmsford Court Pauline Holeton, 2392 Barclay Avenue Karen Strang (SP?), City of Warren John Holeton, 2392 Barclay Avenue Thomas Turner, 4524 Maeder MOTION by Viar, supported by Kowal, to adjourn. Motion carried. The meeting adjourned at 8:37 p.m.

ds

Knights of Columbus

st.

Lawrence Council No. 2950

11 FEB I

° AM 10: 40

44425 Utica Road

Utica, MI 48317

•

February 8, 2011

Terri Kowal

Clerk, Shelby l'~

52700 Van Dyke Shelby Township, Michigan 48316-3572 nn

Dear Ms. Kowal: The St. Lawrence Knights of Columbus, Council #2950 of Utica, is once again participating in the state wide annual Tootsie Roll Drive to help the Mentally Impaired Citizens of our area This year the event is scheduled for Friday April 15th, Saturday April 16th, and Sunday April 17th, 2011. We the members of St. Lawrence Council #2950 of Utica are requesting your permission to solicit funds within the Charter Township of Shelby on the dates mentioned above. We agree to follow the guide lines requested in your letter dated March 27,2002 while soliciting in your community. We are looking forward to another successful drive with the help and support of your community. Thank you in advance for you consideration and continued support. Sinoef~ly,

Greg DeF&uw Grand Knight St. Lawrence Council #2950 Ph: 586-323-3241 [email protected] Ronald Wiegand Chairman, Tootsie Roll Drive

VFW

VETERANS OF FOREIGN WARS OF THE LI OLD SETTLERS POST NO. 4659 8311 Wilson Drive Shelby Township, Michigan 48316

~;

11 FEB 14

~tI

I: Ie

February 14, 2011 Shelby Township, Board of Trustees The Veterans of Foreign Wars "Buddy Poppy" days are the S, 6, 7 May 2011. For some of our hospitalized veterans the assembly of Buddy Poppies is their only Income. It allows them to purchase some of the small items not provided by the hospitals.

All proceeds derived from the distribution of Buddy Poppies may only be used for the benefit of the military veteran and his or her dependents. The township, its residents, business people and neighbors have been exceedingly generous In the past years helping us to achieVe our goals. Therefore Old settlers Post 4659 respectfully requests permission to solicit the public in Shelby Township on the above dates for donations to this cause. We only solicit in the front of businesses that give us prior permission. All of our members will be readily identifiable, fully insured, and carry proper credentials.

Thank You,

William P. Tudrick Poppy Chairman V.F.W. Post 4659 Shelby Township

VETERANS

OF

FOREIGN

WARS

OF

THE

UNITED

STATES

Shelby Township - Live

Accounts Payable by G/L Distribution Report From Date: 03/02/2011 - To Date: 03/02/2011 Vendor

Invoice No.

Invoice Description

Status

51752 VAN DYKE - BLDG PERMIT TERMINATED

Edit

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

Fund: 101 - General Fund Account: 451.001 - Building Permits 4665 - RABAH NASSER PB09 0037 Account Total: Building Permits

Account Total: Mechanical Code Revenues

Coding - November 2, 2010 General Edit Election

Department Total: Elections

February IT and Virtual Hosting

Account Total: Network Support Department Total: Finance Department: 208 - Nature Center Account: 726.000 - Operating Supplies 1082 - KEE'S AQUARIUM & PETS 2603 1082 - KEE'S AQUARIUM & PETS 2616

Animal Food for Nature Center Animal Food for Nature Center

Account Total: Operating Supplies Department Total: Nature Center Department: 209 - Assessing Account: 726.000 - Operating Supplies 8812 - MATRIX PRINTING SYSTEMS 61386 INC

Assessing tags- 10,000

03/29/2010 03/02/2011

03/02/2011

Department Total: Assessing Department: 210 - Legal Account: 806.000 - Legal Contractual Retainer 16568 - KIRK & HUTH PC 62139 Monthly Retainer - March 2011

50.00 $50.00

10/07/2010 03/02/2011

12/31/2010

2,818.75

1 Invoice Transaction(s)

$2,818.75


$2,818.75

Edit

02/01/2011 03/02/2011

03/02/2011

14,376.42


$14,376.42


$14,376.42

Edit Edit

02/05/2011 03/02/2011 02/16/2011 03/02/2011

03/02/2011 03/02/2011

17.48 29.54


$47.02


$47.02

Edit

Account Total: Operating Supplies

User: Jill Wood

Edit

20.00 $20.00



Department: 201 - Finance Account: 804.600 - Network Support 3070 - NETARX LLC I037357

03/02/2011


Account: 451.003 - Mechanical Code Revenues 22603 - RANDAZZO MECHANICAL PM10 0182 48600 SHELBY - MECHANICL HEATING & PERMIT TERMINATION

Department: 191 - Elections Account: 726.000 - Operating Supplies 14373 - ELECTION SYSTEMS & 757829 SOFTWARE INC

02/24/2009 03/02/2011

01/20/2011 03/02/2011

12/31/2010

776.44


$776.44


$776.44

Edit

Pages: 1 of 20

02/09/2011 03/02/2011

03/02/2011

15,833.33

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

Account Total: Legal Contractual Retainer Account: 811.000 - Legal Fees 16568 - KIRK & HUTH PC 62147 16568 - KIRK & HUTH PC 62135 16568 - KIRK & HUTH PC 62131 16568 - KIRK & HUTH PC 62148 16568 - KIRK & HUTH PC 62146 16568 - KIRK & HUTH PC 62140 16568 - KIRK & HUTH PC 62137 16568 - KIRK & HUTH PC 62143

1 Invoice Transaction(s) legal fees for January ITC Bendena - Hudson Bay University Builders Supervisor General Soccer City Supervisor Planning Police/Fire Pension reimbursement issues

Account Total: Legal Fees Account: 955.000 - Other Expenses 16568 - KIRK & HUTH PC 62147 16568 - KIRK & HUTH PC 62140

legal fees for January Soccer City

Edit Edit

Account Total: Office Supply & Printing Department Total: Treasurer Department: 371 - Protective Inspection Account: 727.000 - Office Supply & Printing 16214 - OFFICE EXPRESS 274376 LETTERHEAD

ENGINEERING FEE - 53172 JACLYN

02/09/2011 03/02/2011 02/09/2011 03/02/2011

03/02/2011 03/02/2011

50.00 9.12 $59.12 $33,192.45

02/14/2011 03/02/2011

03/02/2011

51.99


$51.99


$51.99

02/04/2011 03/02/2011

03/02/2011

Edit

Edit

28.00 $28.00

02/17/2011 03/02/2011

03/02/2011

1 Invoice Transaction(s) ANNUAL SERVICE/SUPPORT

3,900.00 525.00 150.00 1,675.00 5,825.00 4,050.00 425.00 750.00 $17,300.00


Account Total: Lot Checks

User: Jill Wood

Edit

Edit

Account Total: Office Supply & Printing

Department Total: Protective Inspection

03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011


Department: 253 - Treasurer Account: 727.000 - Office Supply & Printing 16371 - VOLK CORPORATION 865750 000 Ink pads for stampers, 3 boxes

Account Total: IT Licensing & Maint

03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011


Department Total: Legal

Account: 810.600 - IT Licensing & Maint 12783 - B S & A SOFTWARE 72536B

02/09/2011 02/09/2011 02/09/2011 02/09/2011 02/09/2011 02/09/2011 02/09/2011 02/09/2011


Account Total: Other Expenses

Account: 805.296 - Lot Checks 3245 - FAZAL KHAN & ASSOCIATES 2011 1029 INC

Edit Edit Edit Edit Edit Edit Edit Edit

$15,833.33

80.00 $80.00

02/01/2011 03/02/2011

03/02/2011

1,910.00


$1,910.00


$2,018.00

Pages: 2 of 20

2/22/2011 11:42:54 AM



Invoice No.

Held Reason

Invoice Date

Due Date

Payment Date

Invoice Description

Status

G/L Date

Invoice Amount

SALT 2010/2011 SEASON (JANUARY 2011) TRAFFIC SIGNAL MAINTENANCE

Edit

02/10/2011 03/02/2011

03/02/2011

4,768.21

Edit

02/10/2011 03/02/2011

03/02/2011

784.85

.

Department: 442 - Highway Streets Bridges Account: 967.150 - Street Maint Exp 684 - ROAD COMMISSION OF 24847 MACOMB COUNTY 684 - ROAD COMMISSION OF 24825 MACOMB COUNTY Account Total: Street Maint Exp Account: 967.200 - Local Rd. Paving 684 - ROAD COMMISSION OF 912485 MACOMB COUNTY 684 - ROAD COMMISSION OF 912484 MACOMB COUNTY

2 Invoice Transaction(s) ROW Van Dyke 24-25 Mile Widen

Edit

02/10/2011 03/02/2011

03/02/2011

1,218.73

Survey & Design Van Dyke Widen 24-25 Mile

Edit

02/10/2011 03/02/2011

03/02/2011

4,591.30

Account Total: Local Rd. Paving Account: 967.500 - Sidewalks 22371 - GRAPHIC 32356 COMMUNICATIONS INC

2 Invoice Transaction(s) 2 - Yard signs, Shelby Rd. route w/arrows

Account Total: Sidewalks Department Total: Highway Streets Bridges Department: 738 - Library Account: 726.500 - Departmental Supplies 165 - BRODART CO B1645582 165 - BRODART CO B1645583 165 - BRODART CO B1645586 165 - BRODART CO B1645587 13279 - GALE 17071420 13279 - GALE 17073211 13279 - GALE 17078431 6685 - INGRAM LIBRARY SERVICES 57030692 16542 - MIDWEST TAPE 2429324 9288 - STANDARD & POOR'S 30481803 165 - BRODART CO B1645585 16542 - MIDWEST TAPE 2434869

Books (adult) Books (adult) Books (adult) Books (adult) Books (adult) Books (adult) Books (adult) Books (adult) Books on Tape (Adult) Books (adult) Books (adult) Books on Tape (Adult)

Account Total: Departmental Supplies Account: 727.000 - Office Supply & Printing 330 - DEMCO INC 4092631 Office Supplies 330 - DEMCO INC 4095027 Office Supplies 17457 - SUBURBAN LIBRARY 107577 Office Supplies COOPERATIVE

User: Jill Wood

$5,553.06

Edit

$5,810.03 01/25/2011 03/02/2011

03/02/2011

60.00


$60.00


$11,423.09

Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit

01/29/2011 01/29/2011 01/29/2011 01/29/2011 02/01/2011 02/01/2011 02/03/2011 02/03/2011 02/03/2011 02/01/2011 01/29/2011 02/10/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011

12 Invoice Transaction(s) Edit Edit Edit

Pages: 3 of 20

258.03 395.71 53.46 14.97 152.22 200.21 119.98 68.37 113.97 1,435.92 417.40 79.98 $3,310.22

01/31/2011 03/02/2011 02/03/2011 03/02/2011 02/14/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011

347.77 226.34 1,231.57

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

Account Total: Office Supply & Printing Account: 750.000 - Equip Maint Cost 17830 - PREMIER BUSINESS 111729 PRODUCTS INC

3 Invoice Transaction(s) Equipment Repair & Maintenance

Account Total: Equip Maint Cost Account: 804.738 - Collection SVC Exp 16243 - UNIQUE MANAGEMENT 205780 SERVICES INC

collection services

Edit

Janitorial & Cleaning Service

Equipment Repair & Maintenance

Basketball Refund - for Klinton

Edit

01/31/2011 03/02/2011

03/02/2011

Account Total: Belly Dancing

Edit Edit

02/03/2011 03/02/2011

03/02/2011

Account Total: Valentine Dance

01/26/2011 03/02/2011

03/02/2011

Edit

Pages: 4 of 20

4.24 $4.24 $6,752.04

02/04/2011 03/02/2011

12/31/2010

68.00 $68.00

02/07/2011 03/02/2011 02/07/2011 03/02/2011

03/02/2011 03/02/2011

109.20 754.00 $863.20

09/30/2010 03/02/2011

03/02/2011

1 Invoice Transaction(s) commission

31.14 $31.14

2 Invoice Transaction(s) Dad/Dau dance balloons for Feb 10, Edit 2011

1,157.99 $1,157.99

1 Invoice Transaction(s) commission Commission

332.77 $332.77


Account Total: SBC -rev

User: Jill Wood

03/02/2011


Department Total: Library

Account: 840.270 - Young Rembrandts 2277 - YOUNG REMBRANDTS 270win111

Edit

Edit

Account Total: Communications

Account: 840.086 - Valentine Dance 10669 - BALLOON FANTASIES 2102011

02/01/2011 03/02/2011


Account: 850.000 - Communications 25415 - A T & T LONG DISTANCE 854126202 0111 Telephone

Account: 840.015 - Belly Dancing 22020 - LEONA WEISENBACH 15win111 22020 - LEONA WEISENBACH 15win211

Edit

110.00 $110.00


Account Total: PRM Improvements

Department: 788 - Rec Programs Account: 630.701 - SBC -rev 4691 - ALFRED CAPOLLARI 2042011

03/02/2011


Account Total: Custodial SVC Account: 820.789 - PRM Improvements 15228 - HOME DEPOT CREDIT 1043233 SERVICES

02/11/2011 03/02/2011


Account Total: Collection SVC Exp Account: 820.000 - Custodial SVC 16386 - AMERICAN CLEANING 1001 LIBRARY COMPANY LLC JAN

Edit

$1,805.68

146.50 $146.50

02/07/2011 03/02/2011

03/02/2011

390.00

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

Account Total: Young Rembrandts Account: 840.301 - Country LIne Dancing 25587 - CONNIE FRENDT 301win111

1 Invoice Transaction(s) Commission

Edit

Account Total: Country LIne Dancing Department Total: Rec Programs Department: 789 - Parks Recreation Maintenance Account: 709.000 - Education & Training 12118 - CONCENTRA MEDICAL 707568933 CENTERS INC

Account: 726.000 - Operating Supplies 21519 - TRACTOR SUPPLY 46338 COMPANY 9159 - MIKE'S PUMP SERVICE INC 65840 7857 - STONE'S ACE HARDWARE 38462 7857 - STONE'S ACE HARDWARE 38530

Hand cart tire, gloves

273.00 $273.00


$1,740.70

02/08/2011 03/02/2011

03/02/2011

95.25 $95.25

Edit

02/11/2011 03/02/2011

03/02/2011

24.99

Bus wash soap Edit Sr Housing Keys/ Mun Bldg Air Comp Edit Cleaning Supplies/Picnic table Edit screws

02/15/2011 03/02/2011 02/12/2011 03/02/2011 02/16/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011

48.00 8.50 33.56


$115.05

Boiler tubes (burner)

Edit

02/04/2011 03/02/2011

03/02/2011

436.61

Generator Repair - Municipal Building Police station rodent control Alarm Monitoring Mun Bldg Air Compressor Parts

Edit Edit Edit Edit

02/03/2011 02/11/2011 02/10/2011 02/11/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011

1,308.34 80.00 239.40 39.59

Mun Bldg Air Compressor Parts

Edit

02/12/2011 03/02/2011

03/02/2011

3.71

Account Total: Mun Bldg Maintenance Account: 748.000 - Comm Center Maint - Disco 1472 - WILLIAMS DISTRIBUTING 300576SB Boiler tubes (burner) COMPANY 6009 - CLARK'S WELDING INC 33667 Light pole repair - Disco 7857 - STONE'S ACE HARDWARE 38489 Library Train Account Total: Comm Center Maint - Disco Account: 749.756 - River Bends Parks Maint 25195 - STANLEY SECURITY 958145 RBP office cores and keys SOLUTIONS, INC

User: Jill Wood

03/02/2011


Account Total: Operating Supplies Account: 741.000 - Mun Bldg Maintenance 1472 - WILLIAMS DISTRIBUTING 300576SB COMPANY 1713 - CUMMINS BRIDGEWAY LLC 13 50700 3569 - ORKIN PEST CONTROL 62595200 13217 - A & B ALARM SYSTEMS INC 53905 15228 - HOME DEPOT CREDIT 3574859 SERVICES 2562967 15228 - HOME DEPOT CREDIT SERVICES

02/10/2011 03/02/2011


CDL Random Drug Screen & Breath Edit Alcohol Ee#80504

Account Total: Education & Training

$390.00


$2,107.65

Edit

02/04/2011 03/02/2011

03/02/2011

436.61

Edit Edit

02/08/2011 03/02/2011 02/14/2011 03/02/2011

03/02/2011 03/02/2011

45.00 3.29

3 Invoice Transaction(s) Edit

Pages: 5 of 20

$484.90 02/08/2011 03/02/2011

03/02/2011

206.43

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

Account Total: River Bends Parks Maint Account: 750.000 - Equip Maint Cost 12432 - ROSSEEL'S FARM & 226688 GARDEN SUPPLY INC 495 - HELLEBUYCKS POWER 432704 EQUIPMENT CENTER 1397 - WEINGARTZ SUPPLY CO INC 1573959

1 Invoice Transaction(s) battery for snowblower

Edit

02/01/2011 03/02/2011

03/02/2011

70.00

Premix oil for snow blower

Edit

02/01/2011 03/02/2011

03/02/2011

54.99

snow plow center pin

Edit

02/05/2011 03/02/2011

03/02/2011

49.49

Account Total: Equip Maint Cost Account: 751.000 - Grounds Maint 15228 - HOME DEPOT CREDIT 7114102 SERVICES 1383 - WASHINGTON ELEVATOR CO 652682 INC

3 Invoice Transaction(s) Edit

02/07/2011 03/02/2011

03/02/2011

181.53

De-icer for sidewalks, parking lots

Edit

02/07/2011 03/02/2011

03/02/2011

337.50


Account: 860.200 - Auto Repair - Maint Exp 326 - DECKER AUTO PARTS INC 440164 Bulb for trucks 326 - DECKER AUTO PARTS INC 440526 PRM 13 Water Pump 326 - DECKER AUTO PARTS INC 440106 Plow Tail Lights

Edit Edit Edit

Account Total: Auto Repair - Maint Exp Diesel 728.6 gal Diesel Fuel

Edit Edit

Department Total: Parks Recreation Maintenance

Minute Book Paper

03/02/2011 03/02/2011 03/02/2011

$132.61 02/03/2011 03/02/2011 02/10/2011 03/02/2011

03/02/2011 03/02/2011

Department Total: Planning

Mileage to Port Huron for course

2,201.58 1,496.81


$7,533.79

02/09/2011 03/02/2011

03/02/2011


Account Total: Membership Dues & Conference

10.00 58.41 64.20

$3,698.39

Account: 728.000 - Membership Dues & Conference 11355 - MICHIGAN STATE 9800 12 Complete Streets Workshops Series Edit UNIVERSITY

User: Jill Wood

02/09/2011 03/02/2011 02/11/2011 03/02/2011 02/09/2011 03/02/2011


Edit


Department: 900 - Other Functions Account: 709.000 - Education & Training 4689 - HERMAN E EVERHART 20110209

$519.03


Account Total: Gasoline

Department: 800 - Planning Account: 726.000 - Operating Supplies 3829 - WILLIAMSON LAW BOOK CO 132023

$174.48

picnic table rpr supplies

Account Total: Grounds Maint

Account: 863.000 - Gasoline 1204 - SPENCER OIL COMPANY 352871 1204 - SPENCER OIL COMPANY 353117

$206.43

73.73 $73.73

02/17/2011 03/02/2011

03/02/2011

55.00


$55.00


$128.73

Edit

Pages: 6 of 20

02/09/2011 03/02/2011

03/02/2011

45.90

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

Account Total: Education & Training Account: 730.000 - Equipment Svc & Maint 3070 - NETARX LLC I037723

1 Invoice Transaction(s) Printer Repair

Edit

Account Total: Equipment Svc & Maint

Edit

Account Total: Auditor/Consulting Fees February IT and Virtual Hosting

Edit

Account Total: Beautification Committee

Account Total: Communications postage meter sealer and tape

Pole Rental

Fund Total: General Fund

User: Jill Wood

Edit

Edit

Department Total: Other Functions

Account Total: Education & Training

Edit

02/01/2011 03/02/2011

03/02/2011

200.00 $200.00

02/08/2011 03/02/2011

03/02/2011

20.00

02/09/2011 03/02/2011

03/02/2011

266.00 $286.00

02/10/2011 03/02/2011

03/02/2011

35.59 $35.59

02/10/2011 03/02/2011

03/02/2011

46.98 $46.98

01/31/2011 03/02/2011

03/02/2011

326.25


$326.25


$1,749.72


TUITION REIMBURSEMENT FALL 2010

510.00 $510.00


Account Total: Equip Rental

Fund: 206 - Fire Fund Department: 340 - Fire Department Account: 709.000 - Education & Training 7987 - LANCE B WATTERS EM2010

03/02/2011


Account Total: Postage Account: 950.500 - Equip Rental 2440 - DTE ENERGY COMPANY 90105148

02/07/2011 03/02/2011

2 Invoice Transaction(s) Municipal Bldg Fax lines - Feb/Mar 2011

299.00 $299.00


Account: 830.002 - Beautification Committee 7034 - BEAUTIFICATION COUNCIL 2011BCSEM 2011 BCSEM MEMBERSHIP DUES Edit OF SOUTHEAST MICHIGAN 12801 - CAROL MCLAUGHLIN 2092011REIMB Reimbursement-CM 2011 CUD Edit expenses - Seed pkts

Account: 850.215 - Postage 17087 - PITNEY BOWES INC 307629

03/02/2011


Account Total: Web Page

Account: 850.000 - Communications 24351 - A T & T 586 7317715 0211

02/09/2011 03/02/2011


Account: 802.500 - Auditor/Consulting Fees 13326 - PLANTE & MORAN PLLC 35704 593491 Tax Liability-Tuition

Account: 810.101 - Web Page 3070 - NETARX LLC I037357

$45.90

Edit 1 Invoice Transaction(s)

Pages: 7 of 20

$82,679.14

02/08/2011 03/02/2011

12/31/2010

1,025.00 $1,025.00

2/22/2011 11:42:54 AM



Invoice No.

Held Reason

Invoice Date

Due Date

Payment Date

Invoice Description

Status

G/L Date

Invoice Amount

STATION 3 SUPPLIES REPAIR & CLEANING OF GEAR

Edit Edit

02/05/2011 03/02/2011 01/28/2011 03/02/2011

03/02/2011 03/02/2011

46.95 1,458.47

REPAIR & CLEANING OF GEAR

Edit

02/04/2011 03/02/2011

03/02/2011

1,313.26

OXYGEN

Edit

01/31/2011 03/02/2011

03/02/2011

90.00

Edit Edit Edit Edit Edit Edit Edit

01/12/2011 02/07/2011 02/07/2011 02/07/2011 02/07/2011 02/07/2011 03/01/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011

28.48 36.05 9.90 58.40 20.37 14.95 350.00

Edit Edit Edit Edit Edit Edit Edit Edit

02/10/2011 02/10/2011 02/10/2011 02/10/2011 02/07/2011 02/14/2011 02/14/2011 02/11/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011

38.00 38.00 28.00 28.00 38.55 9.90 36.41 84.90

.

Account: 726.000 - Operating Supplies 25019 - ACO HARDWARE 7205 19772 - FIRE SERVICE 9817 MANAGEMENT INC 9848 19772 - FIRE SERVICE MANAGEMENT INC 3423 - BLUE WATER INDUSTRIAL 458439 PRODUCTS INC 7857 - STONE'S ACE HARDWARE 37854 22612 - VALLEY CITY LINEN 26875654 22612 - VALLEY CITY LINEN 26875639 3046 - O'REILLY AUTO PARTS 3365208284 22612 - VALLEY CITY LINEN 26875655 22612 - VALLEY CITY LINEN 26875658 10124 - LORI'S HELPING HANDS 2892 3569 - ORKIN PEST CONTROL 3569 - ORKIN PEST CONTROL 3569 - ORKIN PEST CONTROL 3569 - ORKIN PEST CONTROL 22612 - VALLEY CITY LINEN 22612 - VALLEY CITY LINEN 22612 - VALLEY CITY LINEN 20057 - BATTERY WAREHOUSE CO

62595195 62595198 62595197 62595196 26875651 26879753 26879768 43081

3423 - BLUE WATER INDUSTRIAL PRODUCTS INC 495 - HELLEBUYCKS POWER EQUIPMENT CENTER 684 - ROAD COMMISSION OF MACOMB COUNTY 3447 - PRIORITY OFFICE SOLUTIONS 22612 - VALLEY CITY LINEN 22612 - VALLEY CITY LINEN 22612 - VALLEY CITY LINEN 26103 - 9YU PRAXAIR DISTRIBUTION INC 26103 - 9YU PRAXAIR DISTRIBUTION INC

458517

HOLE SAW & DRILL BIT STATION 1 LINENS 40 HOUR LINENS STATION 4 SUPPLIES STATION 3 LINENS STATION 2 LINENS OFFICE CLEANING STATION 1 FEB 2011 STATION 1 PEST CONTROL STATION 4 PEST CONTROL STATION 3 PEST CONTROL STATION 2 PEST CONTROL STATION 4 LINENS 40 HOUR LINENS STATION 1 LINENS BATTERY FOR HAZMAT TRAILER GENERATOR OXYGEN - STATION 4

Edit

01/31/2011 03/02/2011

03/02/2011

66.75

433558

SHEAR PINS FOR SNOW BLOWER Edit

02/08/2011 03/02/2011

03/02/2011

8.00

24832

Edit

02/10/2011 03/02/2011

12/31/2010

984.84

Edit

02/14/2011 03/02/2011

03/02/2011

34.23

26879772 26879765 26879769 38705354

TRAFFIC SIGNAL MAINTENANCE DEC 2010 COPIER MAINTENANCE AGREEMENT 1/13-2/13/11 STATION 2 LINENS STATION 4 LINENS STATION 3 LINENS OXYGEN - STATION 4

Edit Edit Edit Edit

02/14/2011 02/14/2011 02/14/2011 01/20/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011

16.65 36.74 21.50 27.28

38834355

OXYGEN BOTTLE PICK UP

Edit

02/09/2011 03/02/2011

03/02/2011

23.00

3979



$4,947.58

Account: 726.550 - Medical Supplies

User: Jill Wood

Pages: 8 of 20

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

1218043 1218044

MEDICAL SUPPLIES MEDICAL SUPPLIES

Edit Edit

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

1446 - J & B MEDICAL SUPPLY INC 1446 - J & B MEDICAL SUPPLY INC

Account Total: Medical Supplies Account: 804.600 - Network Support 3070 - NETARX LLC I037357 26031 - CDW GOVERNMENT INC WKH0967

February IT and Virtual Hosting Edit HARD DRIVE FOR KERIO SERVER Edit

FIRE DEPARTMENT MATTERS

Edit

02/01/2011 03/02/2011 02/08/2011 03/02/2011

03/02/2011 03/02/2011

Edit

Account Total: Communications Phone

02/09/2011 03/02/2011

03/02/2011

Account Total: Auto Repair - Maint Exp

02/10/2011 03/02/2011

03/02/2011

Account Total: Building Maintenance

798.96 $798.96

Edit

01/26/2011 03/02/2011

03/02/2011

342.25

Edit

02/08/2011 03/02/2011

03/02/2011

105.00

Edit

02/09/2011 03/02/2011

03/02/2011

29.95

Edit

02/03/2011 03/02/2011

03/02/2011

130.00

Edit

02/03/2011 03/02/2011

03/02/2011

147.00

Edit

01/31/2011 03/02/2011

03/02/2011

133.89

Edit

02/15/2011 03/02/2011

03/02/2011

47.90

Edit Edit

02/11/2011 03/02/2011 02/15/2011 03/02/2011

03/02/2011 03/02/2011

36.87 139.50

9 Invoice Transaction(s) SPRINKLER INSPECTIONS STATIONS 2 & 3 PRESSURE SWITCH FOR STATION 3 AIR COMPRESSOR

725.00 $725.00


Account: 860.200 - Auto Repair - Maint Exp 10950 - APOLLO FIRE APPARATUS 32446 REPAIRED HONDA SIMO POWER REPAIR INC UNIT AT STATION 2 1025 - DON'S TIRE SERVICE INC 58202 SERVICE CALL FOR TIRE REPAIR - A-5 (TRUCK # 28) 7857 - STONE'S ACE HARDWARE 38406 BULBS FOR REAR COMPARTMENT IN ALPHAS 10950 - APOLLO FIRE APPARATUS 32489 REINSTALL FIRECOM CONTROL REPAIR INC HEAD - A-4 (TRUCK #41) 10950 - APOLLO FIRE APPARATUS 32487 REPLACED PRESSURE GAUGE REPAIR INC ON E-4 (TRUCK #38) 10950 - APOLLO FIRE APPARATUS 32460 GAS SPRING FOR E-2 (TRUCK REPAIR INC #30) 17757 - BELLE TIRE DISTRIBUTORS 18979141 THRUST ANGLE ALIGNMENT - U-1 (TRUCK #32) 326 - DECKER AUTO PARTS INC 440538 VEHICLE SUPPLIES 326 - DECKER AUTO PARTS INC 440938 MINI LAMPS - A-5

762.17 120.00 $882.17


Account: 852.000 - Communications Phone 24351 - A T & T 586 7313474 STATION 1 0211

1,820.41 267.75 $2,088.16


Account Total: Legal Fees

Account: 930.100 - Building Maintenance 25362 - SUPERIOR FIRE 4809 PROTECTION, INC. 4662 - JACKS SMALL ENGINE & 1523405 GENERATOR LLC

03/02/2011 03/02/2011


Account Total: Network Support Account: 811.000 - Legal Fees 16568 - KIRK & HUTH PC 62134

02/09/2011 03/02/2011 02/09/2011 03/02/2011

$1,112.36

Edit

01/21/2011 03/02/2011

03/02/2011

300.00

Edit

01/27/2011 03/02/2011

03/02/2011

43.15


$343.15

Account: 981.500 - Capital Outlay -Equip (Fire)

User: Jill Wood

Pages: 9 of 20

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

WGQ7874

2010 MS OFFICE PRO PLUS SOFTWARE (SB)

Edit

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

26031 - CDW GOVERNMENT INC

Account Total: Capital Outlay -Equip (Fire)

01/26/2011 03/02/2011

03/02/2011


Department Total: Fire Department

338.00 $338.00


$12,260.38

Fund Total: Fire Fund


$12,260.38

Fund: 207 - Police Fund Department: 305 - Police Department Account: 709.050 - Per Diem, Lodging,Parking 2477 - DEREK STANSBURY 21511DS TRAINING PER DIEM

Edit

Account Total: Per Diem, Lodging,Parking Account: 719.000 - Employment Exam 23984 - PEAR TREE MEDICAL 10807 CLINIC PC

New Hire Physical Ee#10459

Account Total: Employment Exam Account: 726.000 - Operating Supplies 26159 - PURIFIED WATER TO GO 6925 8970 - JASON SCHMITTLER 1032011JS 20296 - MCDONALD'S 1312011MC

WATER PHONE CHARGER PRISONER MEALS - JAN

Edit Edit Edit

FIREARMS REPAIR PARTS

02/01/2011 03/02/2011

03/02/2011

Edit

Account Total: Membership Dues & Conference MAINTENANCE MOTOR CARRIER SCALE CERTIFICATOIN MAINTENANCE JAN-MAR

56.80 $56.80

02/11/2011 03/02/2011 01/03/2011 03/02/2011 01/31/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011

29.70 39.99 86.00 $155.69

01/31/2011 03/02/2011

03/02/2011


Account: 728.000 - Membership Dues & Conference 24185 - FBINAA MICHIGAN 2172011SS 2011 MEMBERSHIP DUES CHAPTER 24185 - FBINAA MICHIGAN 2172011SM 2011 MEMBERSHIP DUES CHAPTER 12076 - ANDREW GAMMICCHIA 2092011AG MEMBERSHIP DUES 22923 - LEXIS NEXIS 1101194570 MEMBERSHIP DUES - JAN

User: Jill Wood

Edit

13.73 $13.73


Account Total: Range Supplies

Account: 730.100 - Repairs & Maint 20497 - BSB COMMUNICATIONS INC 91306 6888 - MICHIGAN DEPT OF WLW11288 AGRICULTURE 25218 - SPECIALTY TS30661 UNDERWRITERS LLC

03/02/2011


Account Total: Operating Supplies Account: 726.100 - Range Supplies 7828 - GLOCK INC SLS586617

02/15/2011 03/02/2011


435.00 $435.00

Edit

02/17/2011 03/02/2011

03/02/2011

75.00

Edit

02/17/2011 03/02/2011

03/02/2011

75.00

Edit Edit

02/09/2011 03/02/2011 01/31/2011 03/02/2011

03/02/2011 03/02/2011

15.00 365.00


$530.00

Edit Edit

01/24/2011 03/02/2011 02/10/2011 03/02/2011

03/02/2011 03/02/2011

232.50 145.00

Edit

01/01/2011 03/02/2011

03/02/2011

5,013.75

Pages: 10 of 20

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

Account Total: Repairs & Maint Account: 789.000 - k-9 expense 25731 - BONE APPETITE PET 314039 SUPPLIES

3 Invoice Transaction(s) DOG FOOD

Edit

Account Total: k-9 expense Account: 799.000 - Special Investigation 24787 - LANGUAGE LINE SERVICES 2685954

INTERPRETER FEE

Edit


Account: 850.500 - Postage & Handling 3894WX061 3894WX071

PD-PROFESSIONAL SERVICES PD-PROFESSIONAL SERVICES

User: Jill Wood

01/31/2011 03/02/2011

03/02/2011

Edit Edit

SHIPPING - LATE FEE SHIPPING

Edit Edit

4.08 $4.08

02/01/2011 03/02/2011

03/02/2011

3,700.00 $3,700.00

02/09/2011 03/02/2011 02/09/2011 03/02/2011

03/02/2011 03/02/2011


Account Total: Postage & Handling Account: 860.200 - Auto Repair - Maint Exp 22524 - CYNERGY WIRELESS 12057 PRODUCTS INC 22524 - CYNERGY WIRELESS 12082 PRODUCTS INC 23838 - HEIDEBREICHT CHEVROLET 30832 8313 - LIBERTY AUTO WASH INC 2162011 3046 - O'REILLY AUTO PARTS 3365209197 18462 - SHELBY TIRE & AUTO 27020 SERVICE 27027 18462 - SHELBY TIRE & AUTO SERVICE 18462 - SHELBY TIRE & AUTO 27041 SERVICE 18462 - SHELBY TIRE & AUTO 27053 SERVICE 18462 - SHELBY TIRE & AUTO 27055 SERVICE 18462 - SHELBY TIRE & AUTO 27096 SERVICE

Edit

39.99 $39.99


Account Total: Legal Fees 22327 - UPS 22327 - UPS

03/02/2011


Account Total: Network Support Account: 811.000 - Legal Fees 16568 - KIRK & HUTH PC 62130 16568 - KIRK & HUTH PC 62138

02/07/2011 03/02/2011


Account Total: Special Investigation Account: 804.600 - Network Support 3070 - NETARX LLC I037357

$5,391.25

1,350.00 100.00 $1,450.00

02/05/2011 03/02/2011 02/12/2011 03/02/2011

03/02/2011 03/02/2011


1.92 11.84 $13.76

VEH 11 - EQUIPMENT

Edit

02/03/2011 03/02/2011

03/02/2011

111.20

VEH 12 - EQUIP & EQUIPMENT REPAIRS VEH 14 - EQUIPMENT CAR WASHES - JAN & FEB 2011 MISC FLEET SUPPLIES VEH 46 - MAINTENANCE WORK

Edit

02/14/2011 03/02/2011

03/02/2011

240.25

Edit Edit Edit Edit

02/04/2011 02/16/2011 02/14/2011 02/07/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011

76.84 450.00 23.85 20.40

VEH 11 - MAINTENANCE WORK

Edit

02/03/2011 03/02/2011

03/02/2011

149.59

VEH 32 - ENGINE REPAIRS & MAINTENANCE WORK VEH 61 - REPAIRS

Edit

02/07/2011 03/02/2011

03/02/2011

467.47

Edit

02/07/2011 03/02/2011

03/02/2011

117.21


Edit

02/08/2011 03/02/2011

03/02/2011

157.26


Edit

02/10/2011 03/02/2011

03/02/2011

119.86

Pages: 11 of 20

2/22/2011 11:42:54 AM



Held Reason

Invoice Date

Due Date

Payment Date

Invoice No.

Invoice Description

Status

G/L Date

Invoice Amount

27114


Edit

02/11/2011 03/02/2011

03/02/2011

80.99

27120


Edit

02/11/2011 03/02/2011

03/02/2011

128.04

27136

VEH 5 - MAINTENANCE

Edit

02/14/2011 03/02/2011

03/02/2011

76.20

.

18462 - SHELBY TIRE & AUTO SERVICE 18462 - SHELBY TIRE & AUTO SERVICE 18462 - SHELBY TIRE & AUTO SERVICE

Account Total: Auto Repair - Maint Exp Account: 863.000 - Gasoline 1204 - SPENCER OIL COMPANY 352866 1204 - SPENCER OIL COMPANY 353108

14 Invoice Transaction(s) GASOLINE GASOLINE

Edit Edit

Account Total: Gasoline Account: 980.000 - Equipment 26031 - CDW GOVERNMENT INC WKH0967

HARD DRIVE FOR KERIO SERVER Edit

03/02/2011 03/02/2011

Fund Total: Police Fund

ADVANCE POLICE TRAINING TRAINING PER DIEM

Account Total: Education & Training Department Total: Michigan Justice Training Grant Fund Total: Michigan Justice Training Fund

RENEWAL OF SERVICES

Account Total: Operating Expense Department Total: Drug Forfeiture Fund Total: Drug Forfeiture Fund

5,662.55 5,341.30 $11,003.85

02/08/2011 03/02/2011

03/02/2011


Department Total: Police Department

Fund: 265 - Drug Forfeiture Fund Department: 266 - Drug Forfeiture Account: 799.207 - Operating Expense 4693 - GPS INTELLIGENCE LLC 2060

02/03/2011 03/02/2011 02/10/2011 03/02/2011


Account Total: Equipment

Fund: 230 - Michigan Justice Training Fund Department: 230 - Michigan Justice Training Grant Account: 709.000 - Education & Training 3666 - DELTA COLLEGE 2308390 2477 - DEREK STANSBURY 21511DS

$2,219.16

120.00 $120.00


$25,133.31


$25,133.31

Edit Edit

01/31/2011 03/02/2011 02/15/2011 03/02/2011

03/02/2011 03/02/2011

250.00 54.75


$304.75


$304.75


$304.75

Edit

02/08/2011 03/02/2011

03/02/2011

600.00


$600.00


$600.00


$600.00

Fund: 275 - Senior Housing Operation Department: 275 - Shelby Manor Account: 975.275 - Capital Outlay - Sen Housing

User: Jill Wood

Pages: 12 of 20

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

2011 1034

Shelby Manor

Edit

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

3245 - FAZAL KHAN & ASSOCIATES INC

Account Total: Capital Outlay - Sen Housing

02/17/2011 03/02/2011

03/02/2011

2,480.00


$2,480.00

Department Total: Shelby Manor


$2,480.00

Fund Total: Senior Housing Operation


$2,480.00

Fund: 290 - 41 A District Court Department: 136 - 41 A District Court Account: 725.500 - JURY FEES 4669 - ANGELINA M BIHNAM 056 4670 - KATHERINE A BIVINS 057 4671 - CHRISTOPHER A 058 BROOMHEAD 4672 - KEVIN H BUCHKOWSKI 059 4673 - TERESA CHIPPI 060 4674 - JEROME E DESKA 062 4675 - MARY A DIFRANCO 063 4676 - DEBRA A HARDOIN 065 4677 - ALLEN G HARTNEY 066 4678 - LESLIE A HAVER 067 4679 - CHARLES HAYWARD 068 4680 - SHEELAH H LEYTEN 069 4681 - CARMELITA T MCDONALD 070 4682 - DENNIS A MCQUADE 071 4683 - MARGARET A PARKER 073 4684 - SCOTT T PESTI 074 4685 - WILLIAM E REINFELDT 076 4686 - RYAN K ROOSEN 078 4687 - VLASTA S SCHREIBER 079 4688 - MARK J SCULLY 080

Jury Fees Jury Fees Jury Fees

Edit Edit Edit

02/15/2011 03/02/2011 02/15/2011 03/02/2011 02/15/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011

34.90 35.30 34.90

Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees Jury Fees

Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit

02/15/2011 02/15/2011 02/15/2011 02/15/2011 02/15/2011 02/15/2011 02/16/2011 02/15/2011 02/15/2011 02/15/2011 02/15/2011 02/15/2011 02/15/2011 02/15/2011 02/15/2011 02/15/2011 02/15/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011

35.70 34.90 33.70 35.30 34.90 14.50 13.50 33.70 36.10 34.90 36.10 33.30 34.50 36.10 34.90 36.50 36.10

Account Total: JURY FEES Account: 725.502 - Atty Fees 4484 - LAW OFFICES OF WALTON & 102316SM SCALLY PC 1451 - GLENN A MC CANDLISS 20811 2621 - MATTHEW A FERRI 20711 4482 - RONALD L BROQUET 20711 3634 - ANDARY, ANDARY, DAVIS & 10 3039SM ANDARY PC 20111 24628 - CANU, TORRICE & 21511

User: Jill Wood

03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011 03/02/2011


$659.80

Public Defender 10-2316-SM (12/21 & 2/1/11) Public Defender 10-1919-SM Public Defender Public Defender Public Defender 10-3039-SM

Edit

02/04/2011 03/02/2011

03/02/2011

250.00

Edit Edit Edit Edit

02/08/2011 02/07/2011 02/10/2011 02/01/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011

200.00 150.00 350.00 100.00

Public Defender 10-1313-SM

Edit

02/15/2011 03/02/2011

03/02/2011

100.00

Pages: 13 of 20

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

ZALEWSKI PLLC Account Total: Atty Fees Account: 727.000 - Office Supply & Printing 5400 - BOB BROOKS COMPUTER 154245 SALES INC 5400 - BOB BROOKS COMPUTER 154252 SALES INC 12238 - AMERICAN SPEEDY 10029 PRINTING 22871 - STAPLES ADVANTAGE 8017717177

6 Invoice Transaction(s) Office Supplies

Edit

02/03/2011 03/02/2011

03/02/2011

465.00

Office Supplies

Edit

02/04/2011 03/02/2011

03/02/2011

418.00

Office Supplies & Printing

Edit

02/11/2011 03/02/2011

03/02/2011

149.80

Office Supplies & Printing

Edit

02/05/2011 03/02/2011

03/02/2011

Account Total: Office Supply & Printing


Account: 732.200 - Uniform & Cleaning Allow 2221 - EXCELLENT POLICE EQUIP 9823 Uniforms & Cleaning Allowance 2221 - EXCELLENT POLICE EQUIP 9696 Uniform & Cleaning Allowance Account Total: Uniform & Cleaning Allow Account: 801.290 - Interpreter Fee 22072 - MARIA GIALDI 3563 22072 - MARIA GIALDI 3562

Interpreter Fees 10-2461-SD Interpreter Fees 11-185-OT

01/19/2011 03/02/2011 11/17/2010 03/02/2011

03/02/2011 03/02/2011

Edit Edit

Account Total: Computer Prog/Maint/Support

Edit

02/07/2011 03/02/2011 02/04/2011 03/02/2011

03/02/2011 03/02/2011

Account Total: Communications Department Total: 41 A District Court Fund Total: 41 A District Court Fund: 489 - Energy Grant - Federal - Windows Department: 489 - Energy Grant - Federal - Windows Account: 929.900 - Energy Efficiency Cons Blk Grant 7857 - STONE'S ACE HARDWARE 38048 Fed Grant hardware for Mun Bd 7857 - STONE'S ACE HARDWARE 38039 wall plt for phone 1043235 toggle bolt for Cmty Ctr furniture 15228 - HOME DEPOT CREDIT SERVICES move Account Total: Energy Efficiency Cons Blk Grant

125.00 100.00 $225.00

02/01/2011 03/02/2011

03/02/2011

1 Invoice Transaction(s) Postage - Account 7900-0440-3864- Edit 3544

131.00 97.00 $228.00


Account: 804.000 - Computer Prog/Maint/Support 3070 - NETARX LLC I037357 February IT and Virtual Hosting

User: Jill Wood

Edit Edit

309.73 $1,342.53


Account Total: Interpreter Fee

Account: 850.000 - Communications 4391 - NEOFUNDS BY NEOPOST 20111

$1,150.00

821.57 $821.57

02/01/2011 03/02/2011

03/02/2011

2,571.19


$2,571.19


$6,998.09


$6,998.09

Edit Edit Edit 3 Invoice Transaction(s)

Pages: 14 of 20

01/22/2011 03/02/2011 01/21/2011 03/02/2011 02/03/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011

2.40 3.99 5.77 $12.16

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

Department Total: Energy Grant - Federal - Windows Fund Total: Energy Grant - Federal - Windows Fund: 497 - Shelby Soccer City Department: 497 - Soccer City Account: 807.000 - Engineering Consulting Fees 3245 - FAZAL KHAN & ASSOCIATES 2011 1037 Soccer City INC

Department Total: Soccer City Fund Total: Shelby Soccer City Fund: 592 - Water and Sewer Fund Account: 255.592 - Engineering Costs from Developer 3245 - FAZAL KHAN & ASSOCIATES 2011 1032 LOT 1 LOUIS LAKE ESTATES INC Account Total: Engineering Costs from Developer

$12.16

02/17/2011 03/02/2011

03/02/2011

$735.00


$735.00


$735.00

Edit

02/17/2011 03/02/2011

03/02/2011

Edit Edit

Account Total: Payable for Customer Overpmts

02/18/2011 03/02/2011

03/02/2011

Account Total: Uniform Exp

Edit

02/07/2011 03/02/2011 02/11/2011 03/02/2011

03/02/2011 03/02/2011

Account Total: Repair & Maint - Water

Edit

02/15/2011 03/02/2011

03/02/2011

Edit Edit

Pages: 15 of 20

156.13 $156.13

02/04/2011 03/02/2011

03/02/2011


Account: 736.000 - Maint Material & Supplies 326 - DECKER AUTO PARTS INC 440143 PART FOR IMPACT GUN W14 7857 - STONE'S ACE HARDWARE 38371 EXTENSION, HANDLE (FOR

123.50 203.81 $327.31

1 Invoice Transaction(s) WATERMAIN FOR STONY CREEK BREAK

510.00 $510.00


Uniform Purchase Ee#11046

262.50 $262.50


Account: 277.000 - Payable for Customer Overpmts 4668 - KRISTIN GUGEL 2217143 211 REFUND - OVERPAYMENT 10708 - DEQUINDRE ESTATES MHP 3302389 0211 REFUND - OVERPAYMENT

735.00


Edit

Account Total: Deposits from Customers

User: Jill Wood



Account: 256.000 - Deposits from Customers 3733 - REPUBLIC SERVICES INC 21611 RECYCLING BINS (PASS THROUGH)

Account: 730.200 - Repair & Maint - Water 12819 - MICHIGAN PIPE & VALVE 101383

$12.16

Edit

Account Total: Engineering Consulting Fees

Department: 591 - Supply and Transmission Account: 726.600 - Uniform Exp 19449 - CONTRACTORS CLOTHING 7231265 CO


71.40 $71.40

02/09/2011 03/02/2011 02/08/2011 03/02/2011

03/02/2011 03/02/2011

5.69 24.98

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

4044282 5091509

SOCKET WRENCH) DRILL SET TAPE MEASURE, ADAPTER

Edit Edit

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

11832 - HOME DEPOT 11832 - HOME DEPOT

Account Total: Maint Material & Supplies

Edit

Account Total: Sewage Processing Fee

$182,241.07 03/02/2011

20,440.15

INDUSTRIAL SURCHARGE 8/9/1010/29/10 INDUSTRIAL SURCHARGE 8/9/1010/29/10

Edit

02/07/2011 03/02/2011

12/31/2010

390.74

Edit

02/07/2011 03/02/2011

12/31/2010

2,862.83

3 Invoice Transaction(s) 1 1/2" METER METERS

Edit Edit

$23,693.72 01/28/2011 03/02/2011 02/08/2011 03/02/2011

03/02/2011 03/02/2011


$212,289.82

02/03/2011 03/02/2011

03/02/2011

231.90

02/14/2011 03/02/2011

03/02/2011

38.00

02/09/2011 03/02/2011

03/02/2011

706.34

3 Invoice Transaction(s) PRINTER WARRANTIES

Edit

Account Total: Equip Maint & Supplies

$976.24 01/29/2011 03/02/2011

03/02/2011

1 Invoice Transaction(s) INSPECTION FEE - SPRINKLER SYSTEM

Edit 1 Invoice Transaction(s)

Pages: 16 of 20

352.00 5,700.00 $6,052.00


Account Total: Janitorial SVC & Supplies

User: Jill Wood

182,241.07

02/11/2011 03/02/2011

Department: 596 - Administrative and General Account: 729.000 - Janitorial SVC & Supplies 4137 - ABM JANITORIAL SERVICES 2121501 JANITORIAL SUPPLIES - JANUARY Edit MIDWEST LLC 2011 3569 - ORKIN PEST CONTROL 65295199 PEST CONTROL FEBRUARY 2011 Edit DPW 4137 - ABM JANITORIAL SERVICES 2139539 JANITORIAL SERVICES Edit MIDWEST LLC FEBRUARY 2011

Account Total: Property Maint

03/02/2011

Edit

Department Total: Supply and Transmission

Account: 730.592 - Property Maint 1594 - SHELBY TWP FIRE DEPT 12711

02/09/2011 03/02/2011

IWC CHARGES JANUARY 2011

Account Total: Water Meter Expense

Account: 730.300 - Equip Maint & Supplies 26031 - CDW GOVERNMENT INC WHK8222

29.97 14.86 $75.50


Account Total: Sewer Processing - IWC Account: 972.950 - Water Meter Expense 2729 - MICHIGAN METER INC 83701 2729 - MICHIGAN METER INC 83735

03/02/2011 03/02/2011


Account: 828.000 - Sewage Processing Fee 1517 - MACOMB COUNTY 4099 2011 INTERCEPTOR CHARGES TREASURER-SEWER

Account: 828.001 - Sewer Processing - IWC 1517 - MACOMB COUNTY 4123 2011 TREASURER-SEWER 1517 - MACOMB COUNTY 4108 2011 TREASURER-SEWER 1517 - MACOMB COUNTY 4107 2011 TREASURER-SEWER

02/10/2011 03/02/2011 02/09/2011 03/02/2011

480.00 $480.00

02/18/2011 03/02/2011

03/02/2011

250.00 $250.00

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

Account: 807.000 - Engineering Consulting Fees 3245 - FAZAL KHAN & ASSOCIATES 2011 1030 SECTION 30 DRAINAGE INC

Edit

Account Total: Engineering Consulting Fees Account: 810.592 - IT Support & Svc 3070 - NETARX LLC I037357


02/01/2011 03/02/2011

03/02/2011

services re. DPW issues

Edit

PAGER SERVICE

Edit

Account Total: Communications Radio Account: 920.000 - Utilities 25415 - A T & T LONG DISTANCE 854126176 0211 24351 - A T & T 586 7314951 0211 278 - CONSUMERS ENERGY 202158226141 278 - CONSUMERS ENERGY 201179268349

02/09/2011 03/02/2011

03/02/2011

02/15/2011 03/02/2011

03/02/2011

LONG DISTANCE DPW TELEPHONE DPW 2/11

Edit Edit

01/26/2011 03/02/2011 02/10/2011 03/02/2011

03/02/2011 03/02/2011

12.89 890.82

GAS USE - WOODBRIDGE 2/11 GAS USE - DPW 2/11

Edit Edit

02/08/2011 03/02/2011 02/08/2011 03/02/2011

03/02/2011 03/02/2011

15.27 4,769.92

CDL REIMBURSEMENT

Edit

Account Total: Other Expenses

02/18/2011 03/02/2011

03/02/2011

1/2" IMPACT GUN (SHOP) AIR TOOL OIL CYLINDER RENTAL

Edit Edit Edit

$14,173.51

02/14/2011 03/02/2011 02/14/2011 03/02/2011 01/31/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011

3 Invoice Transaction(s) BULK OIL FILTERS, BLOWER MOTOR RESISTOR BALL JOINTS, UPPER & LOWER (W14)

70.00 $70.00



440366

$5,688.90


Department Total: Administrative and General

Account: 781.000 - Parts 326 - DECKER AUTO PARTS INC 440868

74.67 $74.67


Department: 661 - Motor Pool Account: 726.000 - Operating Supplies 326 - DECKER AUTO PARTS INC 440745 326 - DECKER AUTO PARTS INC 440746 20071 - AIRGAS GREAT LAKES 112853684

500.00 $500.00


Account Total: Utilities Account: 955.000 - Other Expenses 10323 - MIGUEL LLOMBART 41811 CDL

4,723.70 $4,723.70


Account: 851.000 - Communications Radio 23852 - AMERICAN MESSAGING Z1417718LB 0211

User: Jill Wood

Edit

1,410.00 $1,410.00


Account Total: Legal Fees

326 - DECKER AUTO PARTS INC

03/02/2011


Account Total: IT Support & Svc Account: 811.000 - Legal Fees 16568 - KIRK & HUTH PC 62133

02/17/2011 03/02/2011

179.99 2.50 33.86 $216.35

Edit

02/14/2011 03/02/2011

03/02/2011

57.40

Edit

02/10/2011 03/02/2011

03/02/2011

174.84

Pages: 17 of 20

2/22/2011 11:42:54 AM



Held Reason

Invoice Date

Due Date

Payment Date

Invoice No.

Invoice Description

Status

G/L Date

Invoice Amount

326 - DECKER AUTO PARTS INC 326 - DECKER AUTO PARTS INC 326 - DECKER AUTO PARTS INC

440784 440211 440233

Edit Edit Edit

02/14/2011 03/02/2011 02/10/2011 03/02/2011 02/10/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011

9.99 47.95 95.85

326 - DECKER AUTO PARTS INC 26044 - UTICA SHELBY AUTOMOTIVE INC 1832 - KERNER'S AUTO SERVICE LLC 17757 - BELLE TIRE DISTRIBUTORS 4618 - ADVANCE AUTO PARTS

440282 24424

SWAY BAR LINK KIT CE9 F RIGHT REB CALIPER W14 BRAKE FLUID, ALT., CALIPER; CORE RETURN CORE RETURN TIRES (S1)

Edit Edit

02/10/2011 03/02/2011 02/09/2011 03/02/2011

03/02/2011 03/02/2011

(22.00) 224.00

48117

FRONT END ALIGNMENT

Edit

02/14/2011 03/02/2011

03/02/2011

49.95

18960192 8714103134970

TIRES (W14) WASHER SOLVENT

Edit Edit

02/10/2011 03/02/2011 01/31/2011 03/02/2011

03/02/2011 03/02/2011

578.00 23.88

.

Account Total: Parts


$1,239.86

Department Total: Motor Pool


$1,456.21

Fund Total: Water and Sewer Fund


$229,019.35

Fund: 598 - Cable TV Department: 598 - Cable TV Account: 785.500 - Govt AC Op Exp & Sup 21693 - VSA INC 119367 3246 - EVS HD SALES & RENTALS 188687

DVD's, Etc. P2 Card Reader/Lens Equipment

Account Total: Govt AC Op Exp & Sup Account: 801.000 - Contract Labor 4588 - JAYME ARTER 20411012 3589 - MEGAN O'BRIEN 10201103 4239 - SYDNEY MACHESKY 2141101 4661 - KYLE HOFFMAN 1111001

Contract Labor Contract Labor Contract Labor Contract Labor

Edit Edit Edit Edit


Edit

Edit

Account Total: Building Maintenance

02/17/2011 02/17/2011 02/14/2011 02/17/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011

03/02/2011 03/02/2011 03/02/2011 03/02/2011

Edit Edit 2 Invoice Transaction(s)

Pages: 18 of 20

142.50 90.00 110.00 412.50 $755.00

02/01/2011 03/02/2011

03/02/2011

616.14 $616.14

02/07/2011 03/02/2011

03/02/2011


Account: 980.600 - Govt Acc Equip & Const. 26031 - CDW GOVERNMENT INC WKD9195 MS GSA WIN PRO 7 26031 - CDW GOVERNMENT INC WJZ4010 15 Keyboards & Optical Mice

124.97 408.18 $533.15


Account: 930.100 - Building Maintenance 25801 - COMCAST 346175019 0311 Cable TV Service

User: Jill Wood

03/02/2011 03/02/2011


Account Total: IT Support & Svc

Account Total: Govt Acc Equip & Const.

02/16/2011 03/02/2011 02/09/2011 03/02/2011


Account Total: Contract Labor Account: 810.592 - IT Support & Svc 3070 - NETARX LLC I037357

Edit Edit

314.37 $314.37

02/08/2011 03/02/2011 02/07/2011 03/02/2011

03/02/2011 03/02/2011

124.34 247.95 $372.29

2/22/2011 11:42:54 AM



Invoice No.

Invoice Description

Status

Held Reason

Invoice Date

Due Date

Payment Date

G/L Date

Invoice Amount

.

Department Total: Cable TV


$2,590.95

Fund Total: Cable TV


$2,590.95

Fund: 692 - Equipment Replacement Fund Department: 212 - Network Account: 985.000 - Equipment Replacement 3070 - NETARX LLC I037218 Smartnet Renewal - Oct, 2011

Edit

Account Total: Equipment Replacement Department Total: Network Department: 265 - TWP Buildings Account: 985.000 - Equipment Replacement 22690 - MIDWEST RECREATION 5787 Retro kit for tot lot tube slide PRODUCTS

Department Total: TWP Buildings Department: 305 - Police Department Account: 975.207 - Capital Project - PD Building 25475 - FRENCH ASSOCIATES, INC. 9918 CONSTRUCTION ADMIN.

Department Total: Police Department Department: 738 - Library Account: 985.000 - Equipment Replacement 3447 - PRIORITY OFFICE 3958 Copier Purchase SOLUTIONS

Department Total: Library Department: 774 - Senior Citizen Operations Account: 985.000 - Equipment Replacement 13966 - IKON OFFICE SOLUTIONS 5016670383 Senior Center Copier Maintenance Agreement Account Total: Equipment Replacement Department Total: Senior Citizen Operations Fund Total: Equipment Replacement Fund

User: Jill Wood


$5,002.20

10/28/2010 03/02/2011

12/31/2010

398.00


$398.00


$398.00

01/31/2011 03/02/2011

03/02/2011

1,304.62


$1,304.62


$1,304.62

Edit

Account Total: Equipment Replacement

5,002.20 $5,002.20

Edit

Account Total: Capital Project - PD Building

03/02/2011


Edit

Account Total: Equipment Replacement

01/28/2011 03/02/2011

02/08/2011 03/02/2011

03/02/2011

7,998.00


$7,998.00


$7,998.00

Edit

02/07/2011 03/02/2011

03/02/2011

152.81


$152.81


$152.81


$14,855.63

Pages: 19 of 20

2/22/2011 11:42:54 AM



Invoice No.

Held Reason

Invoice Date

Due Date

Payment Date

Invoice Description

Status

G/L Date

Invoice Amount

51752 VAN DYKE - BLDG BOND

Edit

02/14/2011 03/02/2011

03/02/2011

50.00

7343 NEEDLE POINTE - BLDG Edit BOND 51810 DANVIEW - BLDG BOND Edit 49484 TETON PASS - BLDG BOND Edit

12/02/2010 03/02/2011

03/02/2011

50.00

08/27/2008 03/02/2011 09/29/2010 03/02/2011

03/02/2011 03/02/2011

25.00 25.00

.

Fund: 701 - Trust & Agency Account: 255.371 - Bldg Performance Bonds 17802 - WHITCOMB & SONS SIGN 11 13880 COMPANY INC 21763 - DIAMOND CREEK HOMES 10 106719 INC 23032 - S & A TRI COUNTY SIGN 08 13399 4366 - LAMB LIMITED LLC 10 87716 Account Total: Bldg Performance Bonds


Account: 270.237 - Funds held for Basketball 1459 - BEAN BROS TROPHY & 12504 11 Basketball Trophies Grades 1-6 AWARD CO Account Total: Funds held for Basketball

$150.00

Edit

02/16/2011 03/02/2011

03/02/2011

1,752.00


Account: 270.739 - Library Donations - Programs 4664 - ONITA SANDERS 31011 Library Program Account Total: Library Donations - Programs

$1,752.00

Edit

02/09/2011 03/02/2011

03/02/2011

500.00


$500.00

Fund Total: Trust & Agency


$2,402.00

Grand Total:


.

User: Jill Wood

.

.

.

Pages: 20 of 20

.

$380,070.76 .

.

.

.

.

2/22/2011 11:42:54 AM

Planning & Zoning Department TOWNSHIP BOARD AGENDA

March 1, 2011

Special land use approval for Orchard Ridge Church of the Nazarene for property located at 51540 and 51446 Danview Technology Court (north of 23 Mile Road between the M-53 Freeway and Schoenherr Road. Project and Site Overview The applicant proposes using portions of two industrial buildings in the Danveiw Technology Subdivision for a church. The church will use 6,950 square feet of the building at 51504 Danview for Sunday morning worship space. They also propose to use 3,217 square feet of the neighboring building to the south for Sunday school classes. Adequate parking is available to accommodate the worship activities. Zoning Analysis This site is zoned LM, Light Manufacturing. Churches may be allowed in the LM district as a special land use. The Planning Commission and Township Board approved a worship space in an existing multi-tenant building located on another lot in this industrial subdivision. Site Plan Review Few exterior site improvements will be necessary to accommodate the reuse of these two sites for a church. Appropriate building, electrical and mechanical code reviews and inspections will be required by the Building Department to accommodate this proposed resue. General Review Standards (Section 13.01) Section 13.01 requires the Planning Commission to find affirmatively to eight general review standards, which are applicable to all special land uses. These standards assure that all special land use applications will be reviewed consistently on the basis of the same criteria. They further provide the Commission with an opportunity to consider the suitability of the site for its intended use, taking into consideration the physical characteristics of the property, the relationship to surrounding development patterns, the potential for nuisances and the adequacy of access to the site. This proposed use appears to be reasonably well-suited to this site and consistent with the special land use standards of Section 13.01.

Recommendation The Planning Commission held a public hearing on this application on February 14, 2011 and recommended approval of this special land use.

10

105.11

11

200

150

375.95

305.34

305.75

306.15

306.55

306.99

200.51

200.51

221.76

376.89

180

6.01 AC.

100

100

100

100

376.16

537.67

150 150

133.75

180

2.22 AC.

376.71

105.24

100

100

100 825.04

376.58

150 150

145

537.34

10.116 AC

582.93

150

150

580

376.46

50

300

376.33

H:\Board\Orchard Ridge SLU (Feb. 2011).doc

MINUTES OF THE CHARTER TOWNSHIP OF SHELBY PLANNING COMMISSION PUBLIC HEARING HELD FEBRUARY 14, 2011 IN THE SHELBY MUNICIPAL BUILDING, 52700 VAN DYKE, SHELBY TOWNSHIP, MICHIGAN. Planning Commission Chairman Moffitt called the meeting to order at 7:26 p.m. PC Members Present:

Members Absent: Also Present:

Planning Commission Chairman Jerome Moffitt, Vincent Bernardi, Lisa Casali, Janet Elliott, Mike Ho, Raquel Moore, Doug Wozniak Jim Randlett, Diane Wessels Glenn Wynn, Township Planner Bob Kirk, Township Attorney 2 People in the Audience

PURPOSE OF THE PUBLIC HEARING: TO ACT ON SITE PLAN #11-03 (SLU-2) ORCHARD RIDGE CHURCH OF THE NAZARENE (APPROVAL TO USE PORTIONS OF EXISTING INDUSTRIAL BUILDINGS FOR WORSHIP SPACE; NORTH OF 23 MILE ROAD BETWEEN SCHOENHERR ROAD AND M-53 EXPRESSWAY, 51504 AND 51446 DANVIEW TECHNOLOGY COURT) Secretary Elliott read the notice of public hearing as published in The Source Newspaper the week of January 23, 2011. Chairman Moffitt stated that 41 property owners and two applicants were notified of this meeting by First Class Mail on January 24, 2011. Attorney Kirk indicated that the publication meets the legal requirements of the State statute and local ordinances. Attorney Kirk stated that the present zoning is LM (Light Manufacturing) and under the special land use ordinances this is a permitted request. Chairman Moffitt explained the format for the Public Hearing. Steven Lodge, French & Associates, 1600 Parkdale, Rochester, Michigan is representing Pastor Steven Barkey and Orchard Ridge Church of the Nazarene. Mr. Lodge described the two existing buildings that are adjacent to each other on Danview Court. Mr. Lodge showed two site plans and the space that the church will occupy in both buildings. One building would be for the church worship and the space at the adjacent building would be for office and Sunday school classes. Mr. Lodge discussed parking for the church and the Sunday school. Moffitt asked if the industrial portions of the buildings would be competing for the parking. Mr. Lodge stated they would not be competing for the parking spaces. Mr. Moffitt asked what if they started working seven days a week. Mr. Lodge responded. Mr. Wynn explained that churches are a special land use in every zoning district. This application provides the Commission with an opportunity to consider the suitability of the site for its intended use, taking into consideration the physical characteristics of the property, the relationship to surrounding development patterns, the potential for nuisances and the adequacy of access to the site. This proposed use satisfies applicable special land use review standards. Wozniak asked Pastor Steven Barkey how many parishioners attended the church. Pastor Steven Barkey stated that there are 275 parishioners, on an average Sunday there may be 175 to 200 parishioners attending church. Wozniak asked how many vehicles. Pastor Steven Barkey stated he did not have a exact number. Discussion continued with the direction in which the parishioners would be entering the church. Wozniak asked what other activities the church would have during the week. Pastor Steven Barkey responded. Wozniak asked about noxious orders that might interfere with the church and Sunday school. Pastor Steven Barkey responded. Ho asked how long Pastor Barkey thought they would need this facility for their church. Pastor Steven Barkey stated that the lease is held by a member of his church. The lease is signed for five years. Pastor Steven Barkey stated he would like to build their own church, but this is going to depend on finances. Pastor Steven Barkey stated the facility would be needed for three to five years. No one spoke for or against this proposal. Motion by Elliott, supported by Moore, to close the public hearing. Motion carried. Chairman Moffitt stated that the Planning Commission’s decision must be based on the following standards: 1. 2. 3. 4. 5. 6.

Compatibility with adjacent land uses. Consistent with and promote the intent and purpose of the special land use. Compatibility with the natural environment Consistent with the capacities of public services and facilities affected by the proposed use. Protect the public health, safety, and welfare. The adequacy of public access to this site.

The Planning Commission may approve, disapprove, or table the same to evaluate the information received this evening.

PLANNING COMMISSION

PUBLIC HEARING

FEBRUARY 14, 2011

PAGE

2

Motion by Moore, supported by Elliott, to recommend approval to the Township board of special land use application Site Plan #11-03 (SLU-2) to permit the occupancy of portions of two existing buildings for Orchard Ridge Church of the Nazarene based on the following findings: 1. The use of space will not prevent or discourage the occupancy of the remainder of the building for industrial purposes. 2. The site has adequate access to the 23 Mile Road which is capable of accommodation traffic generated by this use. 3. The intended use of this lease space for a church will not generate nuisances for surrounding development. 4. No changes are required to the approved site plan to accommodate this use. ROLL CALL VOTE:

AYES: Moore, Elliott, Casali, Bernardi, Wozniak, Ho, Moffitt NAYS: None

Motion carried. ADJOURNMENT Motion by Elliott, supported by Moore, to adjourn the meeting at 7:42 p.m. Motion carried.

___________________________________________ SHELBY TOWNSHIP PLANNING COMMISSION JANET ELLIOTT, SECRETARY

Planning & Zoning Department TOWNSHIP BOARD AGENDA

March 1, 2011

Rezoning Application #1-11 Zoning Ordinance Text Amendments (Introduction of Ordinance No. 212.85) Attached are a series of proposed amendments to the Zoning Ordinance that were considered by the Planning Commission at a public hearing held on February 14, 2011. These amendments represent the Planning and Zoning Department’s ongoing effort to improve and refine the Zoning Ordinance to improve its clarity and to provide increased administrative flexibility wherever appropriate. Text to be replaced is noted with strikeouts and text to be added is noted with red type. Following each proposed amendment is a commentary explaining the basis for the change. These changes are shown in shaded italicized text. A summary of these proposed changes are shown on the accompanying table.

H:\Zoning Amendments 2011\Board Transmittal Letter (introduction).doc

MINUTES OF THE CHARTER TOWNSHIP OF SHELBY PLANNING COMMISSION PUBLIC HEARING HELD FEBRUARY 14, 2011 IN THE SHELBY MUNICIPAL BUILDING, 52700 VAN DYKE, SHELBY TOWNSHIP, MICHIGAN. Planning Commission Chairman Moffitt called the meeting to order at 7:43 p.m.

PC Members Present: Planning Commission Chairman Jerome Moffitt, Lisa Casali, Vincent Bernardi, Mike Ho, Raquel Moore, Douglas Wozniak, Janet Elliott, Members Absent: Also Present:

Jim Randlett, Diane Wessels Glenn Wynn, Township Planner Bob Kirk, Township Attorney No one was in the Audience

PURPOSE OF THE PUBLIC HEARING: TO ACT ON REZONING PETITION #1-11 - ZONING ORDINANCE TEXT AMENDMENTS – SHELBY TOWNSHIP PLANNING AND ZONING DEPARTMENT Secretary Elliott read the notice of public hearing as published in The Source Newspaper the week of January 23, 2011. Chairman Moffitt stated that utilities were notified by First Class Mail on January 24, 2011. Attorney Kirk indicated that the publication meets the legal requirements of the State statute and local ordinances. Chairman Moffitt explained the format for the Public Hearing. Wynn stated that these amendments represent the Planning and Zoning Department’s ongoing effort to improve and refine the Zoning Ordinance to improve its clarity and to provide increased administrative flexibility wherever appropriate. Wynn explained the format for the amendments to the zoning ordinance. Wynn stated that there are about fifteen or sixteen different amendments. He stated that they fall into two broad categories. One being housekeeping amendments or a more substantive change in development standards. Wynn stated that in the amendments there are multiple references to front yard setbacks in various use districts. He stated that there is really no change in the dimension setback; it is reconciling the road classifications in the Zoning Ordinance with those in the Master Plan. Wynn went over the substantive changes. Mr. Wynn pointed out two corrections. The first one is on page (1) first paragraph should read; “It shall be unlawful to park, place or store a vehicle or trailer on which there is a motor vehicle sign, for more than seventy-two (72) hours if on private or public property for the purposes of advertising a business or products or for the purpose of directing people to a business or business activity.” On page (4) referring to side entry garages it should read “Front entry garages” not “Side entry garages”. Moffitt asked Mr. Wynn about the Class A Nonconforming use Section 14.01 and the notification process. Wynn stated he would still send it to the neighbors, but it would not be the three hundred feet requirement. Discussion continued with regard to the property notification. It was determined that the verbiage about property notification of abutting property owners would be added. Wozniak agreed with Mr. Moffitt with regards to property notification. Chairman Moffitt explained the format. Chairman Moffitt opened the meeting to the public. No one spoke for or against this application. Motion by Elliott, supported by Moore, to close the public hearing. Motion carried. Chairman Moffitt stated that the Planning Commission’s decision must be based on the following standards:

PLANNING COMMISSION

1. 2. 3. 4.

PUBLIC HEARING

FEBRUARY 14, 2011

PAGE

2

Practicality of this rezoning request and the effects on the surrounding area. The property owner’s right to use his land. Does the current growth warrant this rezoning? Is the proposed zoning in accordance with the Master Plan?

The Planning Commission may approve, disapprove, or table the same to evaluate the information received this evening. Motion by Casali, supported by Moore, to recommend approval to the Township Board of rezoning application #1-11 proposing multiple changes to the zoning ordinance for the following reasons: 1. The proposed changes are part of an on-going effort by the Township to update zoning standards to reflect current development practices. 2. The changes will improve the clarity and understanding of the ordinance. 3. These modifications will reduce the number of variances applications considered by the Zoning Board of Appeals. 4. Include corrections on pages (1) and (4). Also the Nonconforming Use Section 14.01. Roll Call Vote

Ayes: Nayes:

Casali, Moore, Bernardi, Elliott, Ho, Wozniak, Moffitt None

ADJOURNMENT Motion by Elliott, supported by Moore, to adjourn the meeting at 7:55 p.m. Motion carried.

___________________________________________ SHELBY TOWNSHIP PLANNING COMMISSION JANET ELLIOTT, SECRETARY P:\Minutes\2011 PC Minutes\PH02142011.doc

Section 5.05 6.03 9.00

Subject Prohibited Signs Parking Accessory Buildings

Explanation Establishes more comprehensive standards regulating vehicle display signs.

Pages 1-2

Permits the use of non-paved gravel surface for outdoor storage yards. Introduces exterior design standards for residential accessory buildings; prohibits the use of temporary or portable accessory building and modifies front yard setback requirements for corner lots. Permits front entry garages for new residential development; reconciles the road classification system for front yard setbacks with the master plan and clarifies the applicability of single family lot standards for lot created before and after the adoption of the new zoning ordinance in 1997. Reconciles the road classification system applicable to front yard setback with the master plan.

2 2-4

7-8

Reconciles the road classification system applicable to front yard setback with the master plan.

8-9

Modifies outdoor dining requirements and permits massage therapy as a special land use when not affiliated with another accessory business. Reconciles the road classification system applicable to front yard setback with the master plan.

9-10 10-11

9.10

Single Family Districts

9.20

10.10

Two Family Districts Multiple Family Districts Office and Retail Districts O-1, District

10.20

O-2, District

Reconciles the road classification system applicable to front yard setback with the master plan.

11-12

10.40

C-2, District

12-16

10.60

C-4, District

Introduces tattoo parlors and used car sales as permitted uses with standards; modifies the standards for dog grooming and boarding and reconciles the road classification system applicable to front yard setbacks with the master plan. Reconciles the road classification system applicable to front yard setback with the master plan.

11.20

LM, District

17-19

11.30

HM, District

Modifies outdoor storage standards and reconciles the road classification system applicable to front yard setbacks with the master plan. Reconciles the road classification system applicable to front yard setback with the master plan.

14.01

Nonconforming Uses Zoning Board of Appeals Gas Stations Sales Lots

Eliminates the requirement for a public hearing for a Class A nonconforming use designation.

19-20

Extends the approval period for variances from one year to two years

20-21

Modifies the development standards for gas stations. Eliminates outdoor sales lots as a special land use.

21-23 23-24

9.40 10.00

15.06 13.21 13.35

4-7

16-17

19

Section 5.05. Sign regulations. 4. Prohibited signs. The following signs shall be prohibited in any district in the township. L.

Motor Vehicle signs. Signs displayed on any vehicle or trailer when the subject vehicle trailer is parked in front of a building. It shall be unlawful to park, place or store a vehicle or trailer on which there is a motor vehicle sign, for more than seventy-two (72) hours if on private or public property for the purposes of advertising a business or products or for the purpose of directing people to a business or business activity. For the purpose of this subsection, a motor vehicle shall be defined as a sign measuring more than two (2) square feet in size that is mounted, placed, written, or painted on a vehicle or trailer, whether motor driven or not. 1. Presumption. There shall be a presumption that subsection (L), above has been violated if the motor vehicle sign is visible from the street and one or more of the following circumstances exists: a. The motor vehicle is attached to a vehicle or trailer that is unregistered or not operable; b. The motor vehicle sign is larger in any dimension than or extends beyond any surface of the vehicle or trailer to which it is attached; c. The motor vehicle sign is attached to a vehicle or trailer that is parked or stored in a public right-of-way or an area not designed, designated , or commonly used for parking; d. The motor vehicle sign is attached to a vehicle or trailer that is regularly parked or stored in a “front yard” or “side yard”, as such terms are defined in Section 17.01 of this zoning ordinance, that abuts a street, when there are other areas of the property designed or available for the parking or storage of the vehicle or trailer that are not visible from the street or do not abut streets: or e. The motor vehicle sign is attached to a vehicle or trailer that is regularly parked or stored with in fifty (50) feet of a street when there are other areas of the property designed, designated, or available for the parking or storage of the vehicle or trailer that are more distant from the street or not visible from the street. 2. Rebuttal presumption. The presumption set forth in subsection (1) above, may be rebutted by evidence showing all of the following: a. The vehicle is temporarily parked in a particular location in the course of conduction personal activities or business activities that involve loading or unloading of goods for customers, providing services to off-site customers, conducting off-site business, or engaging in work breaks; b. The activities in subsection (a) above, are being actively undertaken during such periods of parking; c. The activities in subsection (a) above, require the presence of the vehicle for purposes of transporting equipment, people, supplies and/or goods necessary for carrying out such activities, and d. The activities in subsection (a) above, are not , other than incidentally, related to advertising, indentifying, displaying, directing or attracting attention to an object, person, institution, organization, business, product, service, event or location.

Zoning Ordinance Text Amendments – Township Board Introduction (3-1-2011)

1

Explanation This amendment addresses a long-standing concern regarding the proliferation of temporary signs attached to vehicles and displayed in front of retail buildings. These signs have become an increasingly distracting visual influence and frequently block the visibility of other businesses. The zoning ordinance permits temporary signs for promotional or advertising purposes. The use of vehicle signs effectively gives a business another temporary sign without any established standards. This amendment recognizes that many businesses have delivery vehicles that commonly contain signs with the name of the business and other appropriate information. The proposed new standards do not prohibit the continued use of these vehicles but establish standards for where these vehicles may be parked on the site.

Section 6.03. Off-street parking space layout standards, construction and maintenance. 6. The entire parking area, including parking spaces, maneuvering lanes and drives required under this section, shall be paved with asphalt or concrete surfacing in accordance with specifications of the township engineering design standards ordinance of the Charter Township of Shelby Code of Ordinances. The Planning Commission may approve a non-paved gravel surface for an outdoor storage yard during site plan review. The minimum specification for a non-paved storage or parking area shall be 8 inches of 21AA gravel unless a different standard is recommended by the township engineer. Any gravel lot must be adequately maintained to provide a dust-free surface and adequate drainage. Unless a waiver is granted by the zoning board of appeals for a specified period of time, the parking area shall be surfaced prior to the issuance of the certificate of occupancy for the building or buildings which it serves, or cash deposit or irrevocable letter of credit acceptable to the Charter Township of Shelby in an amount equal to 110 percent of the estimated cost of the improvement. Any improvements for which a letter of credit or cash deposit has been posted shall be installed by the end of the construction season following the posting. Explanation: Compacted gravel is often an appropriate surface for portions of an industrial site that are intended primary for the storage of construction equipment and/or supplies. This is especially appropriate where the equipment stored on site may actually damage a concrete or asphalt surface. Whenever gravel is used, it the specification must be capable of accommodating the intended end user. It is equally important that adequate drainage be provided and that the surface does not create dust that could be a nuisance for abutting development, especially single family homes. The specification noted above was recommended by the township engineer.

Section 9.00. Provisions applicable to residential districts. A. Accessory buildings are permitted in the residential districts, subject to the following regulations: 1.

Accessory buildings in the mobile home park district shall be limited and regulated as provided in section 9.30. Multiple-family residential accessory buildings are regulated as provided in section 9.40.

2.

Where an accessory building is structurally attached to a main building, it shall conform to all regulations of this ordinance applicable to the main building.

3.

Accessory farm structures shall conform to the following standards: Zoning Ordinance Text Amendments – Township Board Introduction (3-1-2011)

2

(a)

All structures shall be set back at least eight feet from the lot line of any adjacent property zoned for residential purposes.

(b)

Whenever an accessory farm structure abuts a parcel zoned for residential purposes, a greenbelt meeting the requirements of section 5.01 shall be installed along this adjoining property line.

4. Detached accessory structures shall conform to the following requirements: (a)

No accessory building shall be located in the front yard. All accessory buildings shall be located only in a rear yard.

(b)

Accessory buildings shall not exceed a maximum height of 15 feet.

(c)

Accessory buildings located in a rear yard shall not occupy more [than] 30 percent of the area of any rear yard. This provision shall not apply to the construction of a detached garage in the R-1-C district on parcels occupied by dwellings without an attached garage. All other requirements pertaining to the placement of the detached garage contained in this section shall apply.

(d)

The aggregate area of covered accessory buildings shall not exceed 75 percent of the floor area of the principal building.

(e)

No accessory building shall be located closer than ten feet to any main building, unless permitted by any other appropriate code adopted by Shelby Township.

(f)

No accessory building shall be located closer than five feet to a rear or side lot line.

(g)

A minimum of ten feet shall be provided between accessory buildings located on adjoining parcels.

(h)

No accessory building shall be located on an easement.

(i)

The exterior façade materials and architectural design of all accessory structures shall be similar to and coordinated with those of the principal building on the lot. The overall appearance of the structure shall be in accordance with the purpose of the district in which it is located.

(j)

Temporary accessory structures such as moveable carports are not permitted.

5.

When an accessory building is located on a corner lot or double frontage lot, front yard setbacks shall be required along both abutting streets. When a rear yard abuts a rear yard, the minimum setback for an accessory building shall be not less than 15 feet.

6.

No accessory building shall be constructed prior to the enclosure of the main building.

7.

An accessory building, irrespective of location, shall be incidental to the principal permitted use and shall not involve any business, profession, trade or occupation.


3

8.

The capacity of an attached garage may be increased to more than three cars, provided that the design of the garage is in scale and consistent with the architecture of the house. In making this determination, the building department [planning and zoning coordinator] shall consider the relationship of the garage to the dwelling in terms of building proportions, materials, bulk/massing, relationship to the street and other similar considerations.

Section 9.10. One-family residential districts. C. Minimum yard requirements for lots created after the adoption of Zoning Ordinance No. 212. TABLE INSET: Districts R-1

R-1-A

R-1-B

R-1-C

1. Lot area (square feet)

30,000

19,800

14,400

12,000

2. Lot width (linear feet)

120

110

90

80

(1)

(1)

3. Front and street side

(1)

(1)

4. Rear yard

100

50

50

40

5. Side yard (least side/total both)

20/50

8/20

7/18

7/15

6. Minimum distance between units

40

40

24

14

(*) All single family lots or parcels equal to or exceeding 90 feet in width shall be required to have a side entry garage. Within a platted subdivision or detached condominium projects, side entry garages shall be uniformly located on the same side of the lot to maximize the spacing between buildings. Side entry garages shall be required within existing subdivisions and detached condominiums where the majority of homes already have side entry garages. Front entry garages may be allowed in new single family subdivisions and attached condominium projects subject to the review of architectural plans by the Planning Commission during the review and approval process. Front entry garages may only be permitted when it has been determined that the architectural design of the garage is consistent with the overall architectural design of the remainder of the home and that the garage is not the dominant visual element. Whenever side entry garages are required, the garages entrances shall be located on the same side of the lot to maximize the spacing between units. In those locations where uniform placement is not possible, a modification of this requirement may be allowed by the Planning Director when it has been determined that the placement of the side entry garage will not adversely impact any abutting lots either through a loss of privacy or the creation of nuisances. (1) Front and street-side setbacks shall be measured (in feet) from the centerline of each road right-ofway (R.O.W.) in accordance with the township's master plan as follows: TABLE INSET:


4

Districts Road Classification

R-1

R-1A

R-1B

R-1-C

1. Regional (204' R.O.W.)

152

132

127

127


125

105

100

100

3. Major Arterial

110

90

85

85

4. Secondary Minor Arterial

110

90

85

85

5. Collector

93

73

68

68

6. Local

80

60

55

55

7. Cul-de-sac radius

110

90

85

85

8. Freeway and Major Arterial (Freeways shall be measured from the established right-of-way line)

50

50

50

50

9. Private road (In the case of private roads, the front yard setback shall be measured from the road easement or common usage line abutting the subject lot)

50

30

25

25

10. Rear yards abutting rear yards adjacent to a street shall require a setback from the abutting streets as follows:

50

30

25

25

D. Minimum yard requirements for lots created prior to the adoption of Zoning Ordinance No. 212. In the R-1-A, R-1-B and R-1-C districts, lots in existence at the date of adoption of this ordinance shall, where public water and sewer are available, be considered approved special land uses as per the requirements of section 14.10. considered conforming lots and subject to the following requirements:

TABLE INSET: Districts Road Classification

R-1-A

R-1-B

R-1-C

1. Lot area (square feet

13,000

10,400

9,100

2. Lot width (linear feet)

100

80

70

3. Lot depth

130

130

130

(2)

(2)

(2)

4. Front and street side 5. Rear yard

35

35

35

6. Side yard (least side/total both)

8/20

7/18

7/15

7. Lot coverage (percent)

30

30

30

(2) Front and street-side setbacks shall be measured (in feet) from the centerline of each road right-ofway (R.O.W.) in accordance with the township's master plan as follows: Zoning Ordinance Text Amendments – Township Board Introduction (3-1-2011)

5

TABLE INSET: Districts Road Classification

R-1A

R-1B

R-1C

1.

Regional (204-foot right-of-way)

132

127

127

2.

Regional (150-foot right-of-way)

105

100

100

3.

Major Arterial

90

85

85

4.

Secondary Minor Arterial

90

85

85

5.

Collector

73

68

68

6.

Local

60

55

55

7.

Cul-de-sac radius

90

85

85

8.

Freeway and Major Arterial (freeways shall be measured from the established right-of-way line)

50

50

50

9.

Private road (in the case of private roads, the front yard setback shall be measured from the road easement or common usage line abutting the subject lot)

30

25

25

Rear yards abutting rear yards adjacent to a street shall require a setback from the abutting street as follows:

30

25

25

10.

(The front yard setback requirements may be modified by section 4.08 if applicable.) E. Building requirements. The development of residential lots before and after the adoption of Zoning Ordinance No.212 shall be subject to the following requirements: TABLE INSET: Districts R-1/R-1-A

R-1-B

R-1-C

1. Maximum height (stories/feet)

2/35

2/35

2/35

2. Maximum lot coverage (percent)

25

25

25

3. Minimum floor area (square feet):

1--2 Bd./3 Bd.

1--2 Bd./3 Bd.

1--2 Bd./3Bd.

1-story aggregate

1,380/1,500

1,120/1,350

960/1,200

1 1/2-story 1st floor

960/1,100

850/1,060

800/960

1 1/2-story aggregate

1,500/1,650

1,275/1,560

2-story 1st floor

850/1,100

800/1,000

1,200/1,340 750/950


6

2-story aggregate

1,500/1,800

1,400/1,600

1,300/1,500

4. The ratio of the length of the principal structure to its width at the narrowest point shall not exceed four to one. NOTE: Tri-level structures shall meet the minimum floor area requirements for story and one-half buildings, and quad-levels shall meet the minimum floor area requirements for the two-story buildings. Explanation: Many of the changes proposed to the single family districts are “housekeeping” amendments that do not introduce new development standards. For example the front yard setback changes reconcile the road classification system referenced in the township’s master plan. When this zoning ordinance was adopted in 1997 it recognized two different single family lot standards. Several of these amendments clarify how these changes should be applied to existing and new lots. For example, Section 9.10.E. Building Requirements applies equally to lots created before and after the adoption of Zoning Ordinance No. 212. The language that refers to existing lots as special land uses is replaced by text that recognizes these lots as conforming lots. Three changes are proposed to the standards for residential accessory buildings. The first change requires exterior building materials that are compatible with the principal dwelling. The second change prohibits the use of portable and/or temporary accessory buildings. Both of these modifications address reoccurring enforcement challenges experienced by the Building Department. The final change reduces the typical front yard setback for accessory buildings when the abutting lots share a common rear yard to rear yard relationship. This is consistent with the front yard setback standards applicable to fences as well. The final substantive change proposed with these revisions concerns side entry garages. The requirement for a mandatory side entry garage on any new lot of 90 feet or more was introduced into the zoning ordinance in 1997. This standard was added to the ordinance to minimize the visibility of garage doors. The use of side entry garages became a common development practice for larger single family homes built on 90 foot wide lots. Changes to the residential housing market have resulted in the need for some flexibility in the placement of the garage on the site. This change allows the use of front entry garages provided that sufficient architectural details are added so that the garage door is not the most dominant visual feature of the house.

Section 9.20. Two-family residential district (R-2). C. Minimum yard requirements: TABLE INSET: 1. Lot area (square feet):

14,000

Without public sewer and water:

17,500

2. Lot width (linear feet):

100

Without public sewer and water:

100

3. Lot depth (linear feet):

140/175


7

4. Front yard (linear feet):

see below*

5. Rear yard (linear feet):

35

6. Side yard (linear feet, each side):

10

* Front and street-side setbacks shall be measured (in feet) from the centerline of each road right-of-way (R.O.W.) in accordance with the township's master plan as follows: TABLE INSET: District

Road Classification 1. Regional (204' R.O.W.)

127


100

3. Major Arterial

85

4. Secondary Minor Arterial

85

5. Collector

68

6. Local

55

7. Cul-de-sac radius

85

8. Freeway and Major Arterial (freeways shall be measured from the established right-ofway line).

50

9. Private road (in the case of private roads, the front yard setback shall be measured from the road easement or common usage line abutting the subject lot.)

25

10. Rear yards that abut rear yards minimum measurement from the road right-of-way shall not be less than:

15

Section 9.40 Multiple-family residential districts (R-3 through R-12) C. Site plan, height, area and placement requirements. All development in these districts shall require a site plan, as required in section 7.02, approved by the planning commission prior to issuance of a building permit. Approval will be based upon the articles of this ordinance, the following requirements, and such other conditions as may be imposed upon the use to carry out the intent of this ordinance by the planning commission. 9. Minimum yard setback from the project's perimeter: (a) Front. Front and street-side setbacks shall be measured (in feet) from the centerline of each road right-of-way in accordance with the township's master plan as follows:

Road Classification (1) Major arterial (204' R.O.W.)

Buildings

Parking

162

127


8

(2) Major arterial (150' R.O.W.)

135

100

(3) Arterial

120

85

(4) Minor arterial

120

85

(5) Collector

103

68

(6) Local

90

55

(7) Cul-de-sac

60

25

(8) Freeway and Major Arterial (freeways shall be measured from the established right-of-way line)

60

25

(9) Private roads (in the case of private roads, the front yard setback shall be measured from the road easement or common usage line abutting the subject lot)

60

25

Explanation: Changes to the front yard setback tables in the R-2, Two Family and R-3 through R-12, Multiple Family Low Rise district reconcile the road classification system with the township’s adopted master plan.

Section 10.00. Provisions applicable to office and commercial districts. K. Restaurants with outdoor seating. Restaurants with outdoor seating may be permitted in any zoning district permitting restaurants, subject to compliance with the following standards: 1.

The outdoor seating area shall not encroach into any required building setbacks when abutting a residential zoning district.

2.

The location of the outdoor dining area shall not disrupt the vehicular or pedestrian circulation pattern of the site, nor result in a situation where the placement of vehicles may negatively influence diners. Outdoor dining shall not obstruct the entrance to any building or sidewalk. If the outdoor dining areas are located on a sidewalk in front of a building, a minimum five-foot wide pedestrian path shall be maintained on the sidewalk.

3.

Hours of operation shall be specified.

4.

All outdoor lighting shall be shielded from adjoining parcels and shall meet the requirements of section 5.06.

5.

No outdoor entertainment, music or speakers shall be permitted where the site abuts an existing residential zoning district or use.

6.

Additional parking shall be required for any new seating as per the requirements of section 6.02.6.K.

7.

All proposed outdoor seating areas shall be shown on a site plan meeting the submission requirements of section 7.02. As provided in section 7.02.2.F., the planning commission may


9

waive certain submission requirements that are determined to not be necessary to the review and understanding of the site. 8.

Restaurants with outdoor seating shall be subject to annual licensing renewal by the township board, as specified in the Drive-in Restaurant Ordinance, of the Charter Township of Shelby Code of Ordinances.

8.

No outdoor storage may be allowed in an approved outdoor dining area.

Explanation: The existing outdoor dining setbacks are overly restrictive relative to existing setback encroachments. A setback encroachment may not present a significant concern if the dining area is appropriately located in relation to the building, parking lot, sidewalks and vehicle circulation lanes. Setback encroachments should however be avoided when the site abuts a residential zoning district. Additional standards have also been introduced for the placement of tables on the sidewalk in front of the building. The cross reference to the Code of Ordinances is being removed as the township no longer has a Drive-In Restaurant Ordinance.

M. Massage therapy as an accessory use. Massage therapy may be allowed as an accessory use to other permitted uses in all office and commercial zoning districts subject to compliance with the requirements for massage establishments as contained in the Charter Township of Shelby Code of Ordinances. Massage therapy establishments as the principal use may be allowed as a special land use subject to the requirements of Section 13.02 of the Zoning Ordinance. Explanation: The zoning ordinance was amended several years ago to permit massage therapy in any office or retail zoning district provided that it was affiliated with another permitted use (doctor, hair salon, etc.). An opportunity should be provided for independent massage therapy businesses. Requiring special land use approval for these businesses provides an opportunity for a public hearing and the establishment of conditions to address any potential nuisances or impacts on abutting property.

Section 10.10. District O-1 professional office. C. Site, area and placement requirements. 2. Minimum yard setback per lot: (a) Front and street-side building and parking setbacks shall be measured from the centerline of each road right-of-way (R.O.W.) in accordance with the township's master plan, as follows: Distance from centerline (in feet): TABLE INSET: (1) Regional (204' R.O.W.)

127

(2) Regional (150' R.O.W.)

100

(3) Major Arterial

85


10

(4) Secondary Minor Arterial

85

(5) Collector

68

(6) Local

55

(7) Cul-de-sac

85

(8) Freeway and Major Arterial

50*

(9) Private roads

25**

* Freeways shall be measured from the established right-of-way lines. ** In the case of private roads, the front yard setback shall be measured from the road easement or common usage line abutting the subject lot. Parking shall not be permitted in the required front or street side setback.

Section 10.20. District O-2 service office. Site, area and placement requirements. 2. Minimum yard setbacks per lot: (a) Front and street-side building and parking setbacks shall be measured from the centerline of each road right-of-way (R.O.W.) in accordance with the township's master plan, as follows: Distance from centerline (in feet): TABLE INSET: (1) Regional (204' R.O.W.)

147

(2) Regional (150' R.O.W.)

120

(3) Major Arterial

105

(4) Secondary Minor Arterial

105

(5) Collector

88

(6) Local

83

(7) Cul-de-sac

105

(8) Freeway and Major Arterial

50*

(9) Private roads

45**

* Freeways shall be measured from the established right-of-way lines. ** In the case of private roads, the front yard setback shall be measured from the road easement or common usage line abutting the subject lot.


11

Explanation: Proposed changes to the O-1 and O-2 districts are limited to the front yard setback table. The changes reconcile the road classification system referenced in the master plan. No changes are proposed to the actual front yard setback dimensions.

Section 10.40. District C-2 linear retail business. A. Uses permitted. In all C-2 districts, the following uses of building or land shall be permitted, provided that all uses (except for off-street parking or loading) shall be conducted within a completely enclosed building; that all uses shall be of a retail or service nature dealing directly with consumers; and that all goods produced on the premises shall be sold at retail on the same premises. Where it is determined by the planning commission that effects of a listed use may tend to extend beyond the site, then special land use approval shall be required. 1. 2.

3.

4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24.

Any use allowed in the C-1 district. General merchandise stores, department stores and variety stores (stores selling numerous lines of merchandise, such as dry goods, apparel and accessories, furniture, home furnishings, small wares, hardware, and food). Home furniture, furnishing and equipment stores (floor covering; drapery, curtain and upholstery; miscellaneous home furnishings; household appliances; radio, television, consumer electronics, computer and computer software, records and tapes; and musical instruments). Eating and drinking establishments (except for fast-food or carry-out restaurants with drive-thru windows). Used merchandise. Sporting goods and bicycles. Books. Stationery. Jewelry. Hobbies, toys and games. Cameras and photographic supplies. Gifts, novelties and souvenirs. Luggage and leather goods. Sewing, needle work and piece goods. Catalog/mail order sales. Florists. Tobacco stores. Optical goods. Other miscellaneous retail stores (except used lumber, tires, gravestones, ice dealers, direct selling establishments, and fuel dealers). Laundry, cleaning and garment services (except dry-cleaning plants, carpet and upholstery cleaners and industrial laundries). Photographic studios. Funeral parlors. Petshops. Other miscellaneous personal services (except escort services, massage parlors, tattoo parlors and lingerie sales with modeling). Tattoo parlors may be allowed subject to the following requirements: Zoning Ordinance Text Amendments – Township Board Introduction (3-1-2011)

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25.

1. Hours of operation shall be limited to 9:00 a.m. to 9:00 p.m. daily. 2. The business shall not have opaque front windows and shall not have private workstations in order to maintain adequate interior visibility. 3. The facility shall comply with the requirements of Public Act 149 of 2007, Requirements for Body Art Facilities and obtain approval from the Macomb County Health Department. Passenger car rental and leasing and used vehicle display lots subject to the following conditions: 1. The surface of the parking lot and arrangement of vehicles shall conform to the standards of Section 6.03 of the Zoning Ordinance. 2. No repair or refinishing of vehicles shall occur on the site unless the work is performed within a building conforming to all applicable building code requirements. 3. Devices for transmitting or broadcasting of voices shall be prohibited outside of the building. 4. No outdoor storage of used tires, auto parts or inoperable or dismantled vehicles shall be permitted on the site. 5. Any lot with a capacity of more than ten cars shall provide a front yard landscaped greenbelt conforming to the requirements of Section 5.03 and 5.04 of the Zoning Ordinance. A site plan illustrating compliance with this requirement shall be submitted to the Planning and Zoning Department for approval. 6. All signage must conform to Section 5.05 of the Zoning Ordinance. The use of banners, streamers, string lights or inflatable signs is prohibited. 7. Used car lots may be permitted for multiple tenant buildings provided that the applicant can demonstrate that adequate parking is available for the display of vehicles and other businesses as required by Section 6.02 of the Zoning Ordinance.

Explanation: We have received multiple requests over the past several years to permit used vehicle display lots in the C-2 zoning district. Currently the ordinance only permits this land use in the C-4 zoning district as a special land use. The limited quantity of land zoned C-4 may unreasonably restrict the establishment of this category of business on sites that may be appropriate. Most of the requests for these businesses are along Van Dyke. The proposed conditions applicable to this use are intended to address land use impacts commonly associated with used car lots. 26. 27.

28.

Auto parking for a fee, except tow-in parking lots. Auto and motorcycle services including minor or light repair subject to compliance with the standards of section 13.07. Heavy repair including collision shops and transmission repair are not allowed in the C-2 district. Repair services, including electronic (home and business); watch, clock and jewelry; reupholsters and furniture repair; and small repair shops, including lawnmower, bicycle and taxidermy; except boiler cleaning and repair, cesspool cleaning, brick cleaning, blacksmith and horseshoeing, industrial truck repair, auto repair, motorcycle repair, replatting, septic tank cleaning and tractor repairing.

Explanation: The zoning ordinance was amended several years ago to permit miscellaneous auto repair services as a permitted use in the C-2 district. The prohibition against motorcycle repair noted in #28 above is not consistent with this earlier change. Any land use or zoning concerns that may be applicable to auto repair would be equally applicable to motorcycle repair.


13

29. 30. 31.

Dance and instructional studios, including martial arts and similar activities. Art galleries. Freestanding Veterinary clinics, doctors, and dog grooming, boarding without kennels or outdoor facilities and dog day care subject to the following requirements: 1. All operations shall be conducted completely within an enclosed building. Outdoor pens and runs maybe allowed only when the site is located adjacent to parcels zoned C-2, LM or HM. Outdoor pens or runs shall not be located adjacent to any residential zoning district or use. 2. Outdoor pens or runs shall be completely enclosed by a six (6) foot fence and shall not be visible from a public road. 3. The areas within a building where animals are boarded shall be sufficiently soundproofed to prevent a disturbance or become a nuisance to surrounding properties as determined by the Building Department. 4. The areas of the building where animals are boarded shall have a minimum of 10 air changes per hour. 5. Animal isolation areas shall have 100 percent fresh air with all air exhausted and none returned to the ventilation system. 6. Public access areas shall be provided with a separate ventilation system from animal treatment and boarding areas. 7. Areas used for animal boarding, isolation and treatment shall be constructed of easily cleanable materials. 8. All areas where animals are present shall be cleaned a minimum of twice daily to provide appropriate odor control and sanitation. 9. Any pets boarded overnight shall be confined to the building from the hours of 9:00 p.m. to 7:00 a.m.

Explanation: The zoning ordinance makes a distinction between several different categories of pet related businesses. These include veterinary clinics, pet stores, day care, boarding and grooming. The land use and zoning issues associated with these businesses vary by the size of the business and their location in relation to abutting uses. The zoning ordinance currently allows pet grooming and veterinary clinics in the C-1 district with a maximum floor area of 1,600 square feet. This proposed amendment allows a wider range of pet related services without a floor area limitation. Performance standards have been introduced, however, that address potential nuisances frequently associated with this category of land use. 32. 33. 34. 35.

36.

Weight-lifting, exercise and body building establishments. Public utility buildings, telephone exchange buildings, gas regulator stations, transformer stations and substations. Accessory buildings and uses. Temporary buildings pursuant to the establishment of a permanent building and permitted use. All such temporary buildings shall be immediately removed upon expiration of the time limit established as a condition of their construction. Veterinary clinics not exceeding 5,000 square feet in area. Any veterinary use exceeding this standard requires special land use approval.

B. Special land uses. The following special land uses, and others similar to those cited in this section, may be granted approval by the township board following review by the planning commission, subject to the standards of this article and the general and specific standards for each use cited in article 13. Zoning Ordinance Text Amendments – Township Board Introduction (3-1-2011)

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1. All office uses permitted in the O-2 office district (section 10.20). 2. Amusement device centers (section 13.04). 3. Automobile washing facilities (section 13.08). 4. Churches and private schools (section 13.13). 5. Fast-food and carry-out restaurants with accessory drive-thrus [throughs] (section 13.19). 6. Gasoline service stations (full and self-service) (sections 13.21 and 13.23). 7. Nurseries and greenhouses (section 13.33). 8. Planned unit development (section 13.37). 9. Professional offices in planned convenience centers where the amount of space occupied for professional offices exceeds ten percent of the gross floor area of the total center (section 13.40). 10. Public utility buildings without outdoor storage (section 13.42). 11. Nursery schools and day care centers (section 13.22). Explanation: Professional office buildings are already a permitted use in the C-2 zoning district. Both references to the special land use requirement are no longer applicable. C. Site, area and placement requirements. 2. Minimum yard setback per lot. (a) Front and street-side building and parking setbacks shall be measured from the centerline of each road right-of-way (R.O.W.) in accordance with the township's master plan, as follows: Distance from centerline (in feet):* or as otherwise noted TABLE INSET: Road Classification

Building

Parking

Major Arterial /Freeway

45**

10

Arterial

105

70

Major Arterial

105

70

Minor Arterial

105

70

Minor

105

70

Collector

88

53

Local

75

40

Cul-de-sac

105

70

Freeway

50*

20*

Private Road

45**

20**

* Freeways shall be measured from the established right-of-way lines. ** In the case of private roads, the front yard setback shall be measured from the road easement or common usage line abutting the subject lot.


15

Explanation: These modifications reconcile the road classification system in the master plan with those referenced in the zoning ordinance. No changes are proposed to the actual front yard setbacks.

Section 10.60. District C-4 general business. B. Special land uses. The following special land uses, and others similar to those cited in this section, may be granted approval by the township board following review by the planning commission, subject to the standards of this article and the general and specific standards for each use cited in article 13. 1. 2. 3. 4. 5. 6. 7.

Amusement and recreation services (except racing and all ride-type uses), including amusement device centers (section 13.04). Automobile collision shops and heavy repair garages (section 13.07). Automobile washing facilities (automatic or self-service) (section 13.08). Businesses of a drive-in nature, but not including outdoor theaters (section 13.08). Churches and private schools (section 13.13). Open air business uses, including the retail sales of plant materials not grown on the site and sale of lawn furniture, playground equipment, boats, and home, garden or building supplies. Outdoor sales lots for the sale of second-hand automobiles, new or second-hand recreational vehicles, boats or mobile homes (section 13.35).

Explanation: Special land use is no longer necessary as these uses have been included as a permitted use in the C-2 district with conditions. 8. 9. 10. 11.

Planned unit development (section 13.37). Public utility buildings without outdoor storage (section 13.42). Self-storage facilities (section 13.45). Nurseries and greenhouses (section 13.33).

C. Site, area and placement requirements. 2. Minimum yard setback per lot: (a) Front and street-side building and parking setbacks shall be measured from the centerline of each road right-of-way (R.O.W.) in accordance with the township's master plan, as follows: Distance from centerline (in feet):* or as otherwise noted TABLE INSET: Road Classification

Building

Parking

Major Arterial / Freeway

100**

10

Arterial

160

70

Major Arterial

160

70

Minor Arterial

160

70


16

Minor

160

70

Collector

143

53

Local

130

40

Cul-de-sac

160

70

Freeway

100*

20*

Private Road

100**

20**

* Freeways shall be measured from the established right-of-way lines. ** In the case of private roads, the front yard setback shall be measured from the road easement or common usage line abutting the subject lot. Explanation: These modifications reconcile the road classification system in the master plan with those referenced in the zoning ordinance. No changes are proposed to the actual front yard setbacks.

Section 11.20. District LM, light manufacturing. A.

Uses permitted. All uses in this district shall be conducted wholly within a building with a landscaped front yard and with the side or rear yard used for loading and customer and employee parking. 17.

Accessory uses and accessory outside storage customarily incidental to any of the above uses. Areas proposed for outdoor storage shall be shown on a site plan illustrating the location of the outdoor storage in relation to the existing buildings, parking lots, driveways and property lines. Accessory outdoor storage may be approved administratively by the planning director. Outside storage shall be limited to currently licensed cars, trucks, and recreation vehicles, finished and semi-finished manufactured materials produced on the premises and equipment necessary as an accessory to the principal use, provided the following conditions are complied with: (a) (b)

No storage shall be allowed in front of the building or in any required or nonrequired front yard. A chain link or pressure treated obscuring wood fence or masonry wall, not less than four feet high nor more than eight feet high, shall enclose the storage area. The height and choice of type of fence or wall and the requirement of obscuring slats to be used with a chain link fence to most appropriately screen the stored materials from view shall be determined by the planning commission.

19. Uses expressly prohibited under this article include the following: (a)

Junk yards including the storage of wrecked motor vehicles or mobile equipment.


17

(b) (c)

Used auto parts and used building materials. Storage of loose minerals, including soil, stone, sand, gravel, coal, cinders and similar materials. Loose material such as those described above may be allowed as part of an approved landscaping contractor’s yard provided that the materials enclosed in a building or other enclosure to prevent blowing across the site onto adjoining property. (d) Storage of combustible or odiferous materials, unless approval is obtained from the Shelby Township Fire Department. (e) Incubation, raising, killing or storage of poultry and animals. C. Site, area and placement requirements. 2. Minimum yard setbacks per lot: (a) Front and street-side building and parking setbacks shall be measured from the centerline of each road right-of-way (R.O.W.) in accordance with the township's master plan, as follows: Distance from centerline (in feet):* or as otherwise noted TABLE INSET: Major Arterial

25**

Arterial

85

Major Arterial

85

Minor Arterial

85

Minor

85

Collector

68

Local (industrial--70 right-of-way)

60

Cul-de-sac

95

Freeway and Major Arterial

50**

Private Road

25***

* Where such use or district abuts or is across the road from any residential district, the distance between the front site line and setback line shall be increased by 25 feet and a five-foot high landscaped berm shall be required. ** Freeways shall be measured from the established right-of-way lines. *** In the case of private roads, the front yard setback shall be measured from the road easement or common usage line abutting the subject lot. Parking shall not be permitted in the required front and street side setback(s). Explanation: The standard prohibiting the outdoor storage of combustible materials may be overly restrictive and is not consistent with materials that are commonly stored outside in industrial settings. For example, wooden pallets are frequently stored behind buildings. Technically these would be classified as combustible materials and would not be permitted based on the current zoning standard. This amendment would allow for the outdoor storage of combustible materials provided the storage is compliant with all applicable fire


18

code requirements. The front yard setback modifications reconcile the road classification system contained in the master plan. No changes are proposed to the actual front yard setback dimensions.

Section 11.30. District H-M, heavy manufacturing. C. Site, area and placement requirements: 2. Minimum yard setbacks per lot: (a) Front and street-side building setbacks shall be measured from the centerline of each road right-ofway (R.O.W.) in accordance with the township's master plan, as follows: TABLE INSET: Major Arterial

50**

Arterial

110

Major Arterial

110

Minor Arterial

110

Minor

110

Collector

93

Local (industrial--70 right-of-way)

85

Cul-de-sac

120

Freeway and Major Arterial

50**

Private Road

50***

* The above-referenced setback shall be increased 25 feet when located across from any residential zoning district. A five-foot high landscaped berm shall also be required within the front yard setback. ** Freeways shall be measured from the established right-of-way lines. *** In the case of private roads, the front yard setback shall be measured from the road easement or common usage line abutting the subject lot. Parking shall not be permitted in the required front and street side setback(s), except as provided above.

Explanation: The front yard setback modifications reconcile the road classification system contained in the master plan. No changes are proposed to the actual front yard setback dimensions.

Section 14.01. Nonconforming use classifications. A nonconforming use shall not be permitted to continue in existence if it was unlawful at the time of its inception. A nonconforming use shall not be extended or enlarged after passage of this ordinance by attachment on a building or premises of additional signs intended to be seen from off the premises, irrespective of its classification. Zoning Ordinance Text Amendments – Township Board Introduction (3-1-2011)

19

All nonconforming uses shall be classified as class B nonconforming uses at adoption of this ordinance. The planning commission, township board, building department [planning and zoning coordinator], or any person with a property interest may submit an application for designation of a dwelling, building, structure, land or premises as a class A nonconforming use. The planning commission shall have the sole authority to designate a nonconforming use as a class A nonconforming use, upon finding that all of the following conditions are met: (1) continuance thereof would not be contrary to the public health, safety or welfare, or the spirit and intent of this ordinance; (2) the use does not, and is not likely to, significantly depress the value of nearby properties; (3) the use was lawful at the time of its inception; and (4) no useful purpose would be served by strict application of the provisions or requirements of this ordinance with which the use does not conform. Section 14.02. Procedure for obtaining class A designation. A written application shall be filed with the planning coordinator setting forth the name and address of the applicant, giving a legal description of the property to which the application pertains, and including such other information as may be necessary to enable the planning commission to make a determination concerning the matter. This information may include descriptive matter, drawings and photographs. Upon receipt of an application for class A nonconforming status, the planning commission shall hold a public hearing. Notice of the public hearing shall be given in accordance with state law consider the application at a regular meeting. Copies of the meeting agenda shall be sent to all abutting property owners. The planning commission may attach conditions, including a time limit, where necessary, to assure that the use and its buildings or structures do not become contrary to the public health, safety or welfare, or the spirit and purpose of the classification. Explanation: This section of the zoning ordinance provides standards and procedures for the approval of Class A nonconforming uses. The ordinance currently requires a public hearing as part of this approval process. The option of allowing for the continuation, expansion or rebuilding of a Class A nonconforming use has been a successful zoning tool for addressing unique land use circumstances. Commonly these applications involve sites where an existing single family home that is zoned commercial cannot obtain a mortgage due to the nonconforming zoning classification. Approval of the Class A designation will permit the nonconforming home to be rebuilt if destroyed by a fire or other natural disaster. The requirement for a public hearing may be an overly burdensome requirement based on past experience. The Planning Commission has typically received few if any participants at Class A public hearings. This amendment eliminates the public hearing requirement, but retains Planning Commission jurisdiction over the approval of nonconforming uses. Approval of these requests will still occur in the context of a regular Planning Commission meeting with an opportunity for public comment.

Section 15.06. Zoning board of appeals approval. 1.

Except as provided in section 15.05, no order of the zoning board of appeals permitting the erection or alteration of a building shall be valid for a period longer than one year two years. A building permit for such erection or alteration shall be obtained within such period, and such erection or alteration shall be started and proceed to completion in accordance with the terms of such permit. Zoning Ordinance Text Amendments – Township Board Introduction (3-1-2011)

20

2.

Except as provided herein, no order of the zoning board of appeals permitting a use of a building or land shall be valid for a period longer than one year two years. Such use shall be established within such period; provided, however, that where such order shall continue in force and effect if a building permit for said erection or alteration shall be started and proceed to completion in accordance with such permit.

Explanation: Extending the ZBA approval is consistent with approval period for site plans and special land uses. There are occasions where the approval of a site plan also includes a variance (setback, parking requirements, etc). The inconsistent approval requirements complicate the site development process and may require an extension of a variance, while the site plan approval remains intact. Establishing consistent approval periods will benefit property owners and lessen the administrative burden associated with extending the approval of a variance.

Section 13.21. Gasoline self-service stations. A. Gasoline self-service stations, with or without repair, may be allowed in the C-2 linear retail business district. Gasolines self-service stations may also be allowed on sites were they have existed as a lawful nonconforming use subject to the conditions contained in this section. B.

Specific requirements and conditions.

1.

The site for the gasoline self-service station shall have 150 feet of frontage on the principal street serving the station. The site shall contain an area of not less than 21,000 square feet. All buildings shall observe front or street-side setbacks, as specified in the zoning district in which they are located. section 10.40.C.2.a., site, area and placement requirements, plus 15 feet. For purposes of this section, canopies, gasoline pumps and pump islands shall not be considered buildings, but shall observe the setbacks of this article. Canopies and pump islands may encroach into the front yard setbacks provided adequate maneuvering aisle are provided to accommodate vehicle access. A clear and unobstructed access area shall be provided to pump islands and gasoline unloading areas which do not conflict with other vehicular circulation patterns on the site. Curbs, curb-cuts, driveway widths [and] acceleration or deceleration lanes shall meet the requirements of the Charter Township of Shelby or other agencies having jurisdiction thereof and the following standards: a. Driveway design and placement must be in harmony with internal circulation and parking design such that the entrance can absorb the maximum rate of inbound traffic during a normal peak traffic period. b. There must be sufficient on-site storage to accommodate at least two queued vehicles waiting to enter or exit without using a portion of the public right-of-way obstructing existing vehicle sight distance, or otherwise interfering with street traffic. c. Driveways shall be designed to accommodate all vehicle types having occasion to enter and exit the site, including delivery and refueling vehicles. There shall be clear delineation and/or separation, where appropriate, of entry and exit lanes within driveways. d. Loading and unloading and refueling activities shall not hinder vehicle ingress or egress.

2. 3.

4.


21

5.

In order to facilitate safe pedestrian circulation and safety, no parking or standing of customer vehicles shall be permitted in the area immediately adjacent to any customer entrance or payment window.

6.

No outdoor storage or merchandising shall be allowed on site except accessory propane tanks permitted in Section 10.00.L and ice chests. Separate freestanding car wash buildings may be allowed, provided that they meet the required C2 district yard setbacks and the stacking and drying space requirements of section 6.02.5.A., B., C. Canopies shall be required to shelter pump islands and adjacent service lanes. Canopies shall have a minimum height of 14 feet and shall be located to ensure clearance for and access to the site by fire-fighting equipment. Canopy structures shall be designed and constructed in a manner that is architecturally compatible with the principal building. The canopy structure shall be attached and made an integral part of the principal building. The planning commission may approve an alternate design where it can be demonstrated that the design of the building and canopy in combination would be more functional and aesthetically pleasing if the canopy was not physically attached to the principal building.

7.

8.

Support columns of any proposed canopy structure shall be covered with brick or similar durable material that is compatible with the principal building. Required fire protection devices under the canopy shall be architecturally screened so that the tanks are not directly visible from the street. The screens shall be compatible with the design and color of the canopy. C.

Environmental provisions and parking requirements. Environmental provisions and parking requirements shall be as required in articles 5 and 6, respectively.

Section 13.22. Gasoline self-service stations (only on sites where a gasoline service station has existed as a lawful nonconforming use). A. B. 1. 2. 3. 4.

5. 6.

7.

Gasoline self-service stations (only on sites where a gasoline service station has existed as a lawful nonconforming use) may be allowed in the C-1 local retail business district. Specific requirements and conditions. The site for the gasoline self-service station shall have 150 feet of frontage on the principal street serving the station. The site shall contain an area of not less than 21,000square feet. All buildings shall observe front or street-side setbacks, as specified in section 10.30.C.2.a., area, height and bulk requirements, plus 15 feet. In order to facilitate safe pedestrian circulation and safety, no parking or standing of customer vehicles shall be permitted in the area immediately adjacent to any customer entrance or payment window. Curbs, curb-cuts, driveway widths and acceleration or deceleration lanes shall meet the requirements of the Charter Township of Shelby or other agencies having jurisdiction thereof. Pump islands used for the sale or distribution of petroleum products and service lanes shall observe the front or street-side setback requirements, as specified in section 10.30, site, area and placement requirements. Service lanes in which automobiles are temporarily parked shall be no less than 12 feet in width. Canopies used to shelter pump islands and adjacent service lanes shall be required, provided such canopies do not encroach into the required front yard, and provided further that such canopies Zoning Ordinance Text Amendments – Township Board Introduction (3-1-2011)

22

C.

shall have a minimum height of 14 feet and be located to ensure clearance for and access to the site by fire-fighting equipment. Environmental provisions and parking requirements. Environmental provisions and parking requirements shall be as required in articles 5 and 6, respectively.

Section 13.23. Gasoline service stations with repair. A. Gasoline service stations with repair may be allowed in the C-2 linear retail business district. B. Specific requirements and conditions. 1. The site for the gasoline service station shall have 160 feetof frontage on the principal street serving the station. 2. The site shall contain an area of not less than 24,000 square feet. All buildings shall observe front or street-side setbacks, as specified in section 10.40.C.2.a., site, 3. area and placement requirements, plus 15 feet. For purposes of this section, canopies, gasoline pumps and pump islands shall not be considered buildings, but shall observe the setbacks of this section. 4. Curbs, curb-cuts, driveway widths [and] acceleration or deceleration lanes shall meet the requirements of the Charter Township of Shelby or other agencies having jurisdiction thereof. 5. Storage of vehicles awaiting repair shall be limited to no more than three such vehicles for each repair bay. In no case shall vehicles be stored for a period in excess of 15 days. 6. In order to facilitate safe pedestrian circulation and safety, no parking or standing of customer vehicles shall be permitted in the area immediately adjacent to any customer entrance or payment window. 7. Canopies shall be required to shelter pump islands and adjacent service lanes. Canopies shall have a minimum height of 14 feet and shall be located to ensure clearance for and access to the site by fire-fighting equipment. C. Environmental provisions and parking requirements. Environmental provisions and parking requirements shall be as required in articles 5 and 6, respectively.

Explanation: The zoning ordinance contains three separate sets of special land use standards that apply to gasoline service stations. Theses apply to gas stations in the C-2 district, those in the C-1 district that are lawful nonconforming uses and those that offer repair along with gas. There is a significant amount of overlap or redundancy among these standards. This proposed amendment consolidates these standards and would be applicable to all gas stations regardless of the underlying zoning classification and whether or not car repair is offered on the site. This zoning ordinance amendment eliminates specific dimensional setback standards for canopies and pump islands and replaces the previous setback requirements with performance standards that address site access and internal circulation. Section 13.35. Outdoor sales lots for the sale of second-hand automobiles, new or second-hand recreational vehicles, boats, or mobile homes. A. B. 1.

Outdoor sales lots for the sale of second-hand automobiles, new or second-hand recreational vehicles, boats or mobile homes may be allowed in the C-4 general business district. Specific requirements and conditions. The lot or area shall be provided and maintained with a permanent, durable and dustless surface constructed of either asphalt or concrete and shall be so graded and drained as to dispose within the site of all surface water accumulated within the area. Zoning Ordinance Text Amendments – Township Board Introduction (3-1-2011)

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2. 3. 4. 5.

6. C. 1.

2.

The location of the site shall be upon a street with a right-of-way of at least 120 feet (existing or proposed) and shall contain no fewer than 40,000 square feet. Such use shall be located no closer than 500 feet from any single-family zoning district. Ingress and egress points shall be located at least 60 feet from the intersection of any two streets, as measured from the proposed right-of-way lines. No vehicle repair, bumping, painting or refinishing shall be done on the lot site. Cleaning and refurbishing of vehicles or units shall be permitted, if done completely within an enclosed building. Devices for the transmission or broadcasting of voices and/or music shall be prohibited. Environmental provisions and parking requirements. Environmental provisions and parking requirements shall be as required in articles 5 and 6, respectively. If such a lot is located across the street from any residential district, a berm and landscaping in the front yard on such street shall be provided to screen all outdoor facilities, including storage and display areas, from adjacent residential property. In addition, all other areas of the site shall be fully landscaped and screened from view of adjoining property as specified in sections 5.01 and 5.03. Display areas, storage areas and all other vehicle parking contained on the site shall comply with the parking design and layout requirements of section 6.03 of this ordinance.

Explanation: These standards and special land use approval are no longer necessary with the proposed amendment to the C-2 district requirements which permit the used car display lots as a permitted use with conditions.

H:\Zoning Amendments 2010 (2)\Zoning Amendment Composite.docx


24

Charter Township of Shelby Human Resource Department

Memo To:

The Charter Township of Shelby Board of Trustees

From:

Lisa Suida, Human Resources Director

Date:

February 16, 2011

Re:

Revision of the Police and Fire Civil Service Commission Rules and Regulations

________________________________________________________________________ Attached you will find the final revision of the Police and Fire Civil Service Commission Rules and Regulations as amended by the Police and Fire Civil Service Commission at the regular meeting held on February 7, 2011. Notable changes to rules or regulation are as listed below: •

Section 19 has been revised to include language regarding the extension of the probationary period for employees who have a leave of absence during probationary evaluation.

•

Appendix A, driving record and criminal history requirements were revised to limit automatic applicant disqualification to felony convictions. The requirement now differentiates for convictions within the past 4 years, and within the past 10 years based on seriousness and circumstances.

•

Appendix B, revised the minimum age for applicants from 18 to 21 years of age.

•

Appendix F, updated the application for employment to reflect any changes to Rules and Regulations.

Respectfully, Lisa Suida Human Resources Director LMS

Page 1


POLICE & FIRE

CIVIL SERVICE COMMISSION

RULES & REGULATIONS

February 2011 *

*Last revised 02/07/2011

Charter Township of Shelby

POLICE & FIRE CIVIL SERVICE COMMISSION

RULES & REGULATIONS SECTION 1

Purpose.............................................

3

SECTION 2

Definition of Tenns

4

SECTION 3

Regular Meetings

6

SECTION 4

Petitions and Communications

7

SECTION 5

Special Meetings

8

SECTION 6

Open Meetings

9

SECTION 7

Agenda

10

SECTION 8

Minutes of Meetings

10

SECTION 9

Records

11

SECTION 10

Election of Officers

12

SECTION 11

Investigations and Appeals

12

SECTION 12

Recruitment. . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . ... . ...

13

SECTION 13

Requirements for Positions Under Act 78

14

SECTION 14

Examination Procedures

14

SECTION 15

Examination - Police Dept. Promotions

15

SECTION 16

Examination Weights - Recruits

16

SECTION 17

Oral Boards

16

SECTION 18

Eligible Lists

17

SECTION 19

Probationary Appointment

19

SECTION 20

Causes for Removal, Suspension, Changes, Hearings,

Appeals, Reduction in Force............

21

SECTION 21

Appeals

22

SECTION 22

Fonns and Records...

23

SECTION 23

Political Religious Discrimination. .. . .. . .. .. . .. ...

24

SECTION 24

Veteran Preference

23

SECTION 25

Administrative Authority..........

24

SECTION 26

Amendment of Rules & Regulations

25

2

APPENDIX

APPENDIX "A"

Driving Record & Criminal History Requirements

APPENDIX "B"

MCOLES Employment Standards for Patrol Officers..................... 27

APPENDIX "C"-l

Patrol Officer / Fire Fighter Examination Sequence.......................

29

APPENDIX "C"-2

911 Communication Technician Examination Sequence................

30

APPENDIX "D"-1

Oral Board Guidelines.....................................................

31

APPENDIX "D"-2

Oral Board Participation Handout......

32

APPENDIX "E"

Public Hearing Format for Appeals

34

APPENDIX "F"

Applications.....

.

3

26

36

SECTION 1 - Purpose:

It is the purpose of these Rules & Regulations to establish formal procedures for carrying into

effect the provisions of the Civil Service Commission for the Police & Fire Departments as set forth in Act 78 of the Public Acts of 1935 of the State of Michigan as amended, and adopted by the vote of the people of the Charter Township ofShelby, Michigan, on February 16,1959 and

reaffirmed by a vote ofthe people on June 27,1989. In accordance with the provisions of Act 78, these Rules & Regulations are intended and are hereby declared to apply to all sworn Members of the Police and Fire Departments, and 911 Police/Fire Communication Technicians of the Charter Township of Shelby.

4

SECTION 2 - Definition of Terms:

The following terms, when used in these Rules and Regulations, shall have the following meaning unless the context clearly requires otherwise:

A.

ACT means Act 78 of the Public Acts of 1935 of the State of Michigan, as amended.

B.

COMMISSION means the Civil Service Commission for the Police & Fire Departments as provided for in the Act.

C.

DEPARTMENT refers to either the Police or Fire Department of the Charter Township of Shelby.

D.

PRESIDENT refers to the elected President of the Commission as outlined in Act 78.

E.

SECRETARY OF THE COMMISSION refers to the elected Secretary of the Commission as outlined in Act 78.

F.

APPOINTING AUTHORITY OR REMOVING AUTHORITY refers to the Township Board of Trustees or designated delegate.

G.

CLERK refers to the "ex officio" Clerk of the Commission (Township Clerk).

H.

RULES refers to the Civil Service Rules and Regulations adopted herein.

5

SECTION 3 - Regular Meetings

Regular Meetings of the Commission shall be held publicly on the first Monday of every month, unless otherwise designated by the Commission, at the time and place designated in the "Notice of Meeting" to consider all matters properly within the jurisdiction of the Commission.

Special Meetings may be called by any Commissioner as deemed necessary. Two (2) Members of the Commission present at any Meeting, "Regular" or "Special", shall constitute a quorum. All meetings ofthe Police and Fire Civil Service Commission shall be open to the public as provided in the Open Meetings Act (Public Act No. 267 of 1976) and closed to the public where allowed or provided for in the same Act. The minutes of the meeting shall be prepared by the Township Clerk on behalf of, and subject to the approval of the Commission.

The order of business shall be as follows: A. B. C. D. E. F. G. H.

Roll Call Adoption of the Agenda Reading and approval of minutes of previous meeting(s) Petitions and Communications New Business Unfinished Business Business from the Floor Adjournment

6

SECTION 4 - Petitions and Communications

All petitions and communications to the Commission, from any Employee, shall be addressed as follows:

President Police & Fire Civil Service Commission Shelby Township Municipal Building 52700 Van Dyke Shelby Township, MI 48316 1.

All petitions and or communications shall be typed or legibly written and properly signed and shall be delivered to the President.

2.

No petitions and/or communications shall be considered or acted upon by the Commission unless presented to the President at least five (5) days prior to any meeting; provided that this provision may be waived by a majority vote of the Commission.

3.

In the event of the absence of the President, the Secretary of the Commission shall act as President Pro-Tem and shall be empowered to receive any petitions and/or communications for action by the Commission.

7

SECTION 5 - Special Meetings

Special Meetings may be called at anytime upon the request of anyone (1) Commissioner and follow normal posting procedures. Written postings shall be made not less than twenty-four (24) hours prior to the "Special Meeting". Written postings for all "Special Meetings" shall specify the date, hour, place and purpose of the Meeting.

Work Sessions, can be scheduled as needed by the Commission. No other agenda items shall be placed on the "Work Session" agenda unless all Commissioners have been notified prior to the "Work Session" and all Commissioners agree to the addition(s).

8

SECTION 6 - Open Meetings All Meetings of the Commission shall be open to the public as provided in the Open Meetings Act (Public Act No. 267 of 1976) and closed to the public where allowed or provided for in the same Act.

9

SECTION 7 - Ae;enda The President/Designee shall prepare and distribute an agenda by the Thursday preceding the Regular Monday Meeting. Any Commissioner has the right to add items to an agenda prior to the distribution of the agenda. The agenda will be included with the "Notice" of any "Special Meeting", "Work Session" or "Regular Meeting".

SECTION 8 - Minutes The minutes of the proceedings of the Commission shall be prepared and maintained by the Clerk or Clerk's/Designee on behalf and subject to the approval of the Commission. After approval by the Commission, the minutes are available in the Township Clerk's Office in accordance with the Open Meetings Act (Public Act No. 267 of 1976).

10

SECTION 9 - Records All records pertaining to activities conducted by the Commission shall be filed in the Commission files. All minutes and correspondence to and from the Commission shall be filed in the Commission files. All Commission records shall be open to public inspection according to Section 9 of the Act, except as follows: a.

Materials used in examinations, whether or not the examination is conducted.

b.

Service ratings.

c.

Letters of reference or recommendation required by the Commission in the investigation of an applicant.

d.

Police reports on investigations of applicants.

e.

Communications regarding personnel prior to public hearings.

f.

Tapes/Minutes of "Executive Meetings".

The Commission files shall be kept locked with access provided to the Commissioners/Designee. A log of all incidents shall be maintained to include name of the person entering the files citing the purpose, date and time.

11

SECTION 10 - Election of Commission Officers The three (3) Members of the Commission, shall together elect one (1) of their number to act as President of the Commission who shall serve for one (1) year. Each year thereafter, the Commissioners shall elect one (1) of their number to act as President. The Member so elected will serve for one (1) year. Likewise, a Commission Secretary shall be elected in the same manner and will assume the duties of President Pro-Tern in the absence of the President. The election shall be held at the Regular Meeting held in February of each year.

SECTION 11 - Investigation and Appeals The Commission shall receive and consider any protest by an employee/applicant or the appointing authority against any act or decision in any manner concerned with the administration of Act 78 and these Rules and Regulations, and after such investigation and hearing, or either of them, as the Commission may deem desirable in any case, shall take such remedial action as it may deem warranted.

12

SECTION 12 - Recruitment Whenever it becomes necessary to establish a new eligibility list, the Commission shall advertise for the positions. Applications, once approved by the Commission, shall be distributed upon request by the Human Resources Department and received by the Human Resources Department within the timeframe established by the Commission and according to the published notice. An application fonn must be completely filled out by all applicants to obtain pertinent infonnation relative to the applicant's education, training, experience, and other facts needed in detennining the applicant's fitness for service. The Commission will establish the manner in which applications may be made, and procedures for notifying applicants of the acceptance or rejection of their application. The Commission may, for cause, reject an application from any candidate that does not clearly show that the applicant fully possesses the established minimum qualifications for admission to the examination. All applications shall be returned to the Human Resources Department who shall deliver the applications to the Commission for approval. Applications shall not be available for review by any party without the express consent of the commission and shall be held confidential at all times to the fullest extent pennitted by law.

All applicants shall have attained the age of majority and shall meet the requirements of the Commission as set forth in the appendices of these rules by the application deadline. The Commission reserves the right to extend time frames to meet eligibility criteria up until the point the eligibility list is fonnulated. Posting of oral board interviews shall not be required to be published in any local newspaper.

The following procedures will be followed to establish an eligibility list: a.

Advertisement(s) shall be approved by the Commission.

b.

Advertisement published for a period of two (2) weeks consecutive in a primary publication designated by the Commission, as well as, utilization of other media sources.

c.

Deadline for accepting applications will be fifteen (15) business days from the date of the first publication.

13

SECTION 13 - Requirements for Positions Requirements are specified in APPENDIX, "A" through "c"

SECTIONS 14 - Examination Procedures Sequence is defined in APPENDIX "C-l & C-2"

1.

No examination shall be prepared by an agency without the express approval of the Commission, by a majority vote of the Commission.

2.

The Commission shall be the sole determining body as to the content of all examinations except and to the extent that an applicable collective bargaining agreement provides otherwise.

3.

All examinations prepared by an agency, authorized by the Commission, shall be delivered directly to the Commission in a sealed envelope, sealed by the agency for review and approval by the Commission. Once approved, the Commission shall place the examination in a sealed envelope and a Member of the Commission shall place this sealed envelope in the appropriate depository container to be returned to the agency.

4.

Scores from Oral Board interviews and written examinations shall be delivered by the approved testing organization in a sealed envelope and delivered directly to the Commission. All test results shall be opened at a Regular Meeting or Special Meeting of the Commission in the presence of the Members.

5.

Notice of oral board interviews for recruits shall be made by letter to the applicant as to the time, place and date of the interview. With regard to oral board interviews for promotions within the Departments, notice will be made to each applicant by letter and a posting within the Department noting the time, place and date of the interview. Posting of oral board interviews shall not be required to be published in any local newspaper.

6.

Please refer to APPENDIX "C-l and C-2" for examination sequence. 14

SECTION 15 - Examination - Police Department Promotions 1.

The actual administration of every examination shall be under the responsible direction of the Commission or its designated agents, free from interference, participation or influence of the appointing authority, or of any person or persons other than the examiners employed by the Commission.

2.

A written examination shall be scheduled within one hundred twenty (120) days prior to the expiration date of a certified eligible list or one hundred twenty (120) days after an existing list has been determined exhausted, whichever occurs first. A minimum of forty five (45) days of study time shall be given to all applicants for promotional exams.

3.

In promotional examinations, the requirements of Section 12 (2) of Act 78 of two (2) years in the next lower rank, and five (5) years in the Department are required.

4.

Examination notice for a promotional examination will include: a.

Written notification (personal notification and Department posting).

b.

Eligibility requirements.

c.

Examination date.

d.

Where to obtain an application.

e.

Closing date.

The Commission shall post bibliography material for the written examination in

prominent places within the Police Department concurrent with the commencement of

the study time period.

5.

Upon receiving written examination scores, candidates have ten (10) calendar days to file and complete a challenge to the Commission.

6.

Appeals pertaining to the written promotional examination questions and answers will be directed to the designated testing authority. In accordance with written contracts with testing authorities and guidelines, the Commission will accept their response for consideration. All candidate reviews will be in accordance with appropriate guidelines to protect the confidentiality and integrity ofthe examination materials. Notwithstanding the foregoing, the Commission shall have the right to grant credit to all examinees for any question that does not meet the criteria for "examinations for positions" set forth in MCL 38.512 (1) as amended. (Last sentence added by vote ofPFCSC on June 7, 2007.) 15

SECTION 16 - Examination Wei2hts - Recruits Police Officer, Fire Fighter, and 911 Police/Fire Communication Technician recruits must pass a written and oral examination with a score of seventy (70%) percent or greater on each segment. *

*Changed from ... with a combined score ofseventy (70%) percent to the above June 7, 2007.

SECTION 17 - Oral Boards 1.

Method of Choosing Oral Boards: The Commission shall direct and approve the oral board examination process.

2.

Manner of Conducting Oral Boards: Oral examinations for recruits and Police Department promotions will be conducted in the following manner: a.

See APPENDIX "E-l".

b.

Oral Examiner: All oral examiners shall affix their signature to the rating form.

c.

Reviewing Oral Board Ratings: Applicants may view their complete oral ratings by written request to the Commission.

d.

Absenteeism: Candidates who are remiss in reporting for an oral interview, unless otherwise excused, are automatically dropped from continuing the examination process.

3.

Scheduling: The Charter Township of Shelby Human Resource Department shall be responsible for scheduling of oral board interviews in compliance with the procedures established by the Commission.

4.

No person shall be present in any room, where oral board interviews are being conducted, while an interview is in process, with the exception of the applicant, the oral board interviewers. 16

SECTION 18 - Elil::ible Lists A.

Establishment of Eligible Lists: On the basis of ratings obtained in competitive examinations, applicants for appointment in the Police and Fire Departments, and promotion in the Police Department for the ranks of Sergeant, Captain and Lieutenant, shall be ranked on the eligible list in the relative order of their eligibility rating, with the applicant scoring highest, standing first. All applicants shall be notified of their standing on such list. Eligible lists for recruits and promotions shall remain in force for two (2) years from the date of certification, unless depleted before that time.

1.

Eligible list for Police Department Promotions: Following a request by the Appointing Authority to fill a vacancy, the Commission immediately shall certify from the eligible list the name of the person who received the highest eligibility rating under the provisions of the Act.

2.

Eligible List for Police Department, and Fire Department Recruits: Following a request by the Appointing Authority to fill a vacancy, the Commission shall immediately certify from the eligible list sufficient names of candidates to allow selection in accordance with the "Rule of Five" (average composite scores/ranks) under the provisions of Act 78.

B.

Existence of Two (2) Lists: No one will be hired or promoted from a new list until the previous list is determined to be exhausted or expires. Upon expiration, or exhaustion of an eligible list, another will be prepared as soon as practicable. A listing for new hires may be determined exhausted at anytime there is less than five (5) ranks with concurrence from the Police/Fire Chief.

17

C.

Breaking Ties: To break a tie on a Police Department promotional exam, the following steps will be followed, (if not covered within the current Collective Bargaining Agreement):

D.

151 Step

Seniority in rank will prevail

2nd Step

Seniority in Department will prevail

Declination of Offer of Employment: When an applicant is offered a position from the eligible list and declines that position, the applicant's name will be pennanently removed from the eligibility list. A written, signed, and dated declaration of the applicant's decision to decline shall be forwarded to the Commission for action, by the Commission, to fonnally remove the applicant from the eligibility list. If for any reason a written declaration from the applicant is not received, the Chief can request removal from the list only after the applicant has been notified of such action in writing and delivered to the applicant by way of both certified and regular mail.

E.

Posting Eligible List: The Commission shall post, in a public place, the promotional eligible list containing the names and rank of those who passed examination for promotion. The list will also be furnished to the respective Department Head and the Unions.

F.

Records: All examination documents shall be held as the official, confidential records of the Commission to the fullest extent pennitted by law.

G.

Right to Inspect Examination Records: Any person who has participated in an examination, shall be pennitted to inspect the results and ratings of these tests upon his/her application in person at the office of the Human Resources Department during business hours, and any necessary explanations needed of the methods by which the ratings were recorded and were arrived at shall be supplied.

18

H.

Appeal of Examination Score: Any promotional examination competitor may appeal hislher examination score(s) by making written request for review to the Commission within ten (10) days of receiving the notice of hislher score. If, upon review of the examination score(s), an error in the competitor's score is discovered, the Commission may take appropriate action to correct the error; however, any change made to the competitor's examination score shall not invalidate or affect any appointment already made.

I.

Removal of Names from Eligibility List: The name of any person appearing on any current eligible list may be removed by the Commission if the eligible candidate requests in writing that hislher name be removed 1 or ifhe/she cannot be located by certified/regular mail or other means of ordinary communication within five (5) business days following the date of notification. Any cause specified in these rules for the rejection of applications may likewise be cause for removal of the name of an applicant from the eligible list on which it appears. Should the Removing Authority seek to remove an applicant from any eligibility list, a written request must be delivered to the Commission. The Commission shall schedule a Removal Hearing within (30) days of such request. The format for a Removal Hearing shall follow the outline as established in Appendix E of these Rules and Regulations?

I

2

The Human Resource Department will handle all voluntary removals on official letterhead. Paragraph added by vote ofPFCSC July 2,2007.

19

SECTION 19 - Probationary Appointment: Last Revised: 21712011

Immediately after the completion of the probationary period, notification shall be provided to the Civil Service Commission of action taken.

A.

Length of Probationary Period - Recruits: 911 PolicelFire Communication Technician: - Serve a one (1) year probationary period.

Fire Fighters: Serve a one (1) year probationary period. Police Officers: Serve a one (1) year probationary period. Leave of Absence During Probationary Period: A probationary period is a bona fide period of observation and evaluation, the returning military service member or union employee granted leave during hislher probationary period must complete the remaining period of probation upon reemployment. The employee who left employment, for military service or any other bona fide leave of absence, and was in the midst of a bona fide apprenticeship program or probationary period that required actual training and/or observation in the positions, rather than merely time served in the position, should be allowed to complete the apprenticeship or probationary period following reemployment. Once the employee completes the apprenticeship or probationary period, the employee's pay and seniority should reflect both the pre-and post-service time in the apprenticeship or probationary period, plus the time served in the military.

B.

Length of Probationary Period - Promotions: Employees promoted pursuant to Act 78 shall serve a six (6) month probationary period unless, upon the expiration of the probationary period, the Appointing Authority notifies both the probationer and the Commission in writing of the unsatisfactory conduct or performance by the probationer. The probationer, upon receiving such notice may demand a written statement of the reasons for such determination, and may demand a meeting before the Commission. The statement must be served on the probationer not less than seven (7) days before the hearing date. 20

At the hearing, the Commission may affirm or reverse the decision of the Appointing Authority, or may order an additional probation period not to exceed six (6) months. The decision of the Commission shall be final.

If the probationer does not receive full status and regular employment in the higher position, he/she shall resume the duties of his/her former position, and the appointing authority shall be entitled to another certification of eligibles.

SECTION 20 - Causes for Removal or Suspension, Charges, Hearings, Appeals, Reduction in Force:

Refer to Section 13 and Section 14 of Act 78,911 Technician, the Police Department and/or Fire Department Rules and Regulations, and the Collective Bargaining Agreements of the Police and Fire Departments.

21

SECTION 21 - Appeals:

An Employee shall have the option to appeal any disciplinary action by following the grievance procedure as set forth in the Collective Bargaining Agreements, or the appeal procedure set forth in the provisions of Act 78 Public Acts of 1935, as amended, but not both. The time for filing the appeal shall be governed by the bargaining agreements, or in the absence thereof, then the time limits as set forth in the appeal procedure under Act 78 shall be followed. See APPENDIX "E" for the public hearing fonnat for an appeal.

SECTION 22 - Forms and Records:

In order that proper reports may be made and records maintained, the Commission shall develop and implement such forms and records as it deems appropriate for the fulfillment of its functions.

22

SECTION 23 - Political and Religious Discrimination Prohibited:

No person shall be appointed, promoted, suspended, demoted, discharged, or be in any way favored or discriminated against because of hislher political or religious opinions or affiliations.

SECTION 24 - Veteran Preference:

Under the provisions of Act 190, P.A. 1965, MCLA 35-61, MSA 4.1488(1) et seq., which defines a "Veteran" for the purposes of credit under the Veteran's Preference Act, Act 205, P.A. 1897, MCLA 35.401, MSA 4.1221 et seq., a veteran is:

"

A person who served in the active military forces during a period of war, or who

received the armed forces expeditionary or other campaign service medal during an emergency condition, and who was discharged or released therefrom under honorable conditions."

Any applicant claiming "Veteran's" status must establish preference by notation on hislher DD214, or other official government document evidencing the same, and must be submitted with the candidate's original application.

One (1) preference credit point shall be added to the final "passing" composite score in any open competitive examination which is announced, and for which an application has been accepted, and all of the aforementioned requirements have been met.

23

SECTION 25 - Administrative Authority:

The President shall reserve the right to grant administrative authority on an as needed basis.

24

SECTION 26 - Adoption and Amendment of Rules and Regulations:

These revised rules are hereby adopted as the Rules and Regulations which the Commission is directed by the Act to prescribe, and shall be known as the "Charter Township of Shelby Police & Fire Civil Service Commission Rules and Regulations." They may be amended by the

Commission at any meeting in accordance with Section 3 of these Rules and Regulations. All previous Rules and Regulations are hereby revoked.

The members of the Police & Fire Civil Service Commission, by formal motion adopted these Revised Rules and Regulations on February 7,2011. The effective date of these Rules is February 7,2011.

~~~

Date

Henry H felder President

:7

'U;A?Y

Date

c-~-_··:=··_:> ---\~_~_~'v~/,00\\

/

Richard G r a v i n g · Commissioner

Date

25

/

APPENDIX A Last Revised 10/5/2009

Driving Record for Patrol Officer, 911 Dispatcher and Fire FighterlMedic

DRIVING RECORD & CRIMINAL HISTORY REQUIREMENTS

The applicant's total record will be evaluated; including the pattern of law violations, the seriousness, the circumstances and the number of occurrences will be considered.

CONVICTION OF NO.1 WILL BE CAUSE FOR AUTOMATIC DISQUALIFICATION: 1. Conviction of a felony. CONVICTIONS OF NO.2 - 3 MAY BE CAUSE FOR DISQUALIFICATION IN THE TEN (10) YEARS PREVIOUS TO FILING AN APPLICATION: 2. Any conviction for operating a vehicle while under the influence of alcohol or drugs, or while impaired by alcohol or drugs in any combination, or while having an unlawful blood alcohol level. 3. Any conviction of a misdemeanor. CONVICTIONS OF NO.4 - 5 IN THE FOUR (4) YEARS PREVIOUS TO FILING AN APPLICATION MAY BE CAUSE FOR DISQUALIFICATION: 4. Lost driving privilege through suspension or revocation of license, due to an unsatisfactory driving record as defined by the Michigan Department of State Driver License Point System. 5. Conviction for careless driving. CONVICTIONS OF NO.6 - 8 IN THE TWO (2) YEARS PREVIOUS TO FILING AN APPLICATION WILL BE CAUSE FOR AUTOMATIC DISQUALIFICATION: 6. Accumulation of eight (8) or more points on driving. 7. Conviction of three (3) or more moving violations. 8. A record of two (2) or more traffic accidents each resulting in a traffic conviction. THESE RESTRICTIONS APPLY NOT ONLY TO THE TIME CONSTRAINTS INDICATED PRIOR TO FILING AN APPLICATION, BUT ALSO TO THE PERIOD OF TIME BETWEEN APPLICATION DATE AND THE DATE OF HIRE. Any convictions for moving traffic violations, accidents, non-moving violations of other laws which

indicate a poor driving attitude, or lack of respect for law and order, will be considered basis for

disqualification by the screening and/or oral appraisal boards.

Applicants must possess the minimum qualifications listed in this document as of the date of

application and maintain eligibility status throughout the hiring process.

To the best of my knowledge, my driving records do not conflict with any of the above criteria.

Signature

Date

26

APPENDIX B Last Revised: 1/11/2010

Physical Requirements for Patrol Officer

Employment Standards for Michigan Law Enforcement Officers

The chart below outlines the selection and employment standards pUblished by the Michigan Commission on Law Enforcement Standards (MCOLES). By law, no person shall be employed as a law enforcement officer unless they fUlly comply with these standards. Agencies may set standards higher than these, however, the burden is upon the agency to defend the job relatedness of the higher standard. Agencies must screen all candidates considered for employment for compliance with all standards. This includes both preservice and agency employed basic training candidates. The selection and employment standards published under the authority of Public Act 203 of 1965 are found in Rules 28.1403 and 28.1404 of the Michigan Administrative Code of 1979, as amended.

Category

Standard

Comments

Age Citizenship Education Felony Convictions Good Moral Character

Not less than 21 years. United States Citizenship. High school diploma or GED.

No maximum age

No prior felony convictions.

Includes expunged convictions.

Possess good moral character as determined by a favorable comprehensive background investigation covering school and employment records, home environment, and personal traits and integrity. Consideration will be given to all law violations, including traffic and conservation law convictions, as indicating a lack of good character. Possess a valid Michigan operators or chauffeur's license. Be free from any physical defects, chronic diseases, organic diseases, organic or functional conditions which may tend to impair the efficient performance of a law enforcement officer's duties or which might endanger the lives of others or the law enforcement officer.

Includes arrest and expunged convictions.

Driver's license Disorders, Diseases or Defects

This includes, but is not limited to, diseases such as diabetes, seizures and narcolepsy. Each case shall be investigated to determine its extent and effect on job performance. The evaluation should include the expert opinion of a licensed physician specialiZing in occupational medicine. * Testing shall be performed by either an aUdiologist at a hearing clinic accredited by the Professional Services Board of the American Speech-language-Hearing Association or by an audiologist who has a Certificate of Clinical Competence. See Note. **

Hearing

Pure tone air conduction sensitivity thresholds for each ear, as shown on the pure tone audiogram, shall not exceed a hearing level of 20 decibels at any of the following frequencies: 500, 1000, 2000, 3000, and 4000 Hertz.

HeightlWeight

Height and weight in relation to each other as A licensed physician shall make this determination. A Body Mass Index (BMI) of 35 indicated this by accepted medical standards. or more will reqUire further medical evaluation. For more information contact the Standards and Training Section at (517) 322-6525 A medical examination shall be conducted by Be free from mental or emotional instabilities a licensed physician to assess compliance which may tend to impair the efficient with the standard. Discrepancies shall be performance of a law enforcement officer's

Mentall Emotional Disorders

27

Physical Integrity

duties or which might endanger the lives of others or the law enforcement officer. Be free from any impediment of the senses, physically sound and in possession of extremities.

Vision, Color

Possess normal color vision.

Vision, Corrected

Possess 20/20 corrected vision in each eye.

Vision, Normal Functions Reading and Writing

Possess normal visual functions in each eye.

Physical Fitness

evaluated for the ability of the applicant to perform essential job functions. * The unaided eye shall be tested using pseudoisocromatic plates. The Farnsworth Dichotomous D-15 panels shall be used for any candidate who fails the pseudoisochromatic plates. No uncorrected standard

Includes peripheral vision, depth perception, etc.

Pass the MCOLES reading and writing Pre-enrollment testing is required for examination or an approved agency admittance to an approved training program, equivalent examination. however this standard is fulfilled only upon successful completion of physical fitness training This may be done by completing successfully, Pass the MCOLES physical fitness pre enrollment examination. an approved college preservice program or a basic training academy.

Police Training

Successfully complete the MCOLES mandatory basic training curriculum.

Licensing Examination

Pass the MCOLES licensing examination upon the completion of basic training.

Medical Examination

Examination by a licensed physician to Includes expunged convictions. determine that the applicant meets all medical standards. Fingerprint the applicant with a search of state or federal fingerprint files to disclose criminal record. Must use a Commission certified laboratory Conduct an oral interview to determine the applicant's acceptability for a law enforcement and comply with Commission procedures. officer position and to assess appearance, background and the ability to communicate.

Fingerprinting

Oral Interview

Drug Testing

The medical examination must be completed after a "conditional offer of employment" (ADA requirement).*

Cause the applicant to be tested for the illicit use of controlled substances

*Agencies are encouraged to request the assistance of the Standards Compliance Section of MCOLES when their employment process reveals that a candidate may not comply with a state standard. This is particularly true with medical conditions which may involve circumstances unfamiliar to the agency and which require medical opinions. ** Agencies with an applicant who fails the initial hearing standard should contact the MCOLES Standards Compliance Section for additional unaided and aided hearing criteria as well as testing protocols. Please call (517) 322-6525 with any questions. Michigan Commission on Law Enforcement Standards 7426 N. Canal Rd. Lansing, MI. 48913 10/04

28

APPENDIX C-l Examination Sequence for Patrol Officer and Fire FighterlMedic Recruits: A.

Civil Service Commission reviews, revises and approves minimum qualifications, application procedures and examination process.

B.

Recruitment and advertisement.

C.

Receipt of applications.

D.

Perform criminal history check and driving record.

E.

Commission verifies applicant meeting all qualifications and requirements and approves application for competition.

F.

Conduct "Appeal" process if needed.

G.

Written examination.

H.

Fire Department Physical Agility Test

I.

Oral examination.

1.

Commission approves written and oral examination results.

K.

Creates and certifies eligibility list.

L.

Certify eligibles based upon written request from the Police Chief or Fire Chief.

29

APPENDIX C-2

Examination Sequence for 911 PolicelFire Communication Technician Recruits: A.

Civil Service Commission reviews, revises and approves minimum qualifications, application procedures and examination process.

B.

Recruitment and advertisement.

C.

Receipt of applications.

D.

Perform criminal history check and driving record.

E.

Commission verifies applicant meeting all qualifications and requirements and approves application for competition.

F.

Conduct "Appeal" processes if needed.

G.

Typing Examination.

H.

Written examination.

1.

Oral examination.

J.

Commission approves written and oral examination results.

K.

Creates and certifies eligibility list.

L.

Certify eligibles based upon written request from the Police Chief.

30

APPENDIX D-l Oral Board Guidelines In an attempt to ensure a fair and equitable process as it relates to oral board examinations, the Police & Fire Civil Service Commission has developed a process as it relates to oral board examinations. The procedures to be implemented are as follows: • Applicants are to sign-in at the Human Resource Department on a form that contains the applicant's number, printed name, and signature. • A copy of the sign-in sheet, with printed name and signature deleted, is given to the oral board examiners. • Applicants arriving for their oral board exam in uniform are to remove their badge and nameplate identification. • The applicant shall not disclose his or her last name to the oral board examiners. • The oral board examiners shall not ask the applicant for his or her last name. • The oral board examiners shall refer to the applicant by first name, rank or position (i.e. Sergeant, Lieutenant etc.) • The applicant shall not give any written documents to the oral board examiners. (This includes resumes). • The oral board examination results shall be sent directly to the President of the Commission with scores listed by applicant number. • A copy of these procedures is given to each applicant and to the oral board examiners. • Prior to the commencement of each interview that the oral board examiners will read the following statement:

"During this oral board interview, we will neither ask you to divulge your last name, nor shall you provide your last name to us. Additionally, we will not take receipt of any written documents from you during this interview nor will any written documents be considered in evaluating your examination score". 31

APPENDIX D-2

Oral Board Participant Handout: Thank you for presenting yourself today for participation in the oral interview process for the position of

for the Charter Township of Shelby. You will be interviewed

today by three (3) individuals employed under a contractual agreement by the Township. This process has been selected to insure that the scoring of the interview process is conducted in the most objective fashion available.

Each of the panel members has been selected and trained to provide a panel that can provide each applicant with an equal opportunity. Additionally, we have asked all of our panel members to excuse themselves from participating in the interviewing of any applicant with whom they have had prior work or personal experience, which they believe, may influence their ability to objectively evaluate that individual.

Should you however find that you have been assigned to an interview panel that is comprised of one or more individuals who you believe is unable to evaluate you in a fair and objective fashion, please take in the following steps:

1.

Prior to commencing the interview process ask to be excused to speak with a member of the Human Resource Department. The Commission will not consider objections to panel members made after the interview process has commenced.

2.

Inform the Human Resource Department representative that you believe that a conflict exists.

3.

The representative will ask you to complete a detailed written statement to the Civil Service Commission, which spells out which panel member or members you believe cannot provide you with an objective interview opportunity and the reasons you believe this to be the case. 32

4.

Upon your presenting this statement to Human Resources you will be returned to the same interview panel.

Once all of the interviews are completed the Commission will conduct a hearing to determine whether or not the score or scores of the panel member/s in question will be used in the formulation of your final oral board score. You will be notified of the time and place at which this hearing will be conducted and be allowed to present any additional information you may have at that time.

Charter Township of Shelby Police & Fire Civil Service Commission

33

APPENDIXE

Public Hearing Format for Appeals: Definitions:

• Removing Authority: Removing Authority as defined by Act 78 or duly authorized designee. • Appellant: The person appealing the disciplinary action or hislher duly authorized designee. General Information: The Removing Authority or their duly authorized designee and the Appellant or their duly authorized designee, shall provide three (3) copies of any and all documents that will be requested to be introduced into evidence to the President of the Commission prior to the beginning of the Public Hearing. This submission shall be no less than three (3) business days prior to the scheduled hearing. Additionally, the Removing Authority or their duly authorized designee and the Appellant or their duly authorized designee, shall provide three (3) copies of a typewritten list of witnesses that either party intend to call to provide sworn testimony to the President of the Commission. Any request to introduce a witness not specifically identified on these witness lists shall require verification to the satisfaction of the Commission as to the basis for calling this witness. Members of the Commission shall be permitted to ask any questions of the witnesses.!

FORMAT: 1.

The President calls open the Public Hearing.

2.

The Removing Authority/Designee presents the charges and specifications of the alleged incident to the Commission.

3.

All persons providing testimony shall be sworn or affirmed by the Commission or the Commission's Designee.

4.

The Removing Authority/Designee presents all documents, evidence, and witnesses to substantiate the charges and specifications.

5.

The Appellant presents all documents, evidence, and witnesses to contest any of the charge(s) and specifications.

6.

The Removing Authority and Appellant are given five (5) minutes for any closing remarks. The Removing Authority shall speak first, followed by the Appellant. 34

I Sentence changed by vote of the Police & Fire Civil Service Commission at their regular meeting of October 9, 2006 from "Members of the Commission shall not be permitted to ask any questions of the witnesses" to the above.

7.

The President closes the Public Hearing. The Commission shall not accept any further discussion or comment from any person(s) once the Public Hearing has been closed.

8.

The Commission, at its discretion, may elect to render a decision prior to adjourning the Public Hearing based upon an agreement to so do by all three (3) Commissioners.

If all

three (3) Commissioners do not mutually agree to render a decision at this time, the Public Hearing will be held in recess until a majority of the Commissioners agree to decide the issue. In no event, shall the Commission delay its decision beyond ten (10) days after receipt of the official transcription of the Public Hearing.

9.

Each Member shall make his/her decision individually based upon the evidence and testimony as presented during the Public Hearing. Each Commissioner shall individually mark a form to either "Sustain" or "Deny" the disciplinary action taken. These forms shall be forwarded to the President who shall tally the decision of the individual Commissioners and shall announce the decision of the Commission, stating publicly the vote of each individual Commissioner. I A simple majority shall decide the case.

After the Public Hearing has been completely transcribed by the transcribing person or agency, three (3) copies of the transcription shall be delivered in a sealed envelope addressed to the President of the Commission. No other copies of the transcription shall be made available to any other person, group, official, or agency without the express written permission of the Commission. A verbatim written record of all testimony shall be transcribed and kept in the Commission files. I

"stating publicly the vote of each individual Commissioner" added by vote of the Commission at their June 7, 2007 meeting.

35

APPENDIX F - APPLICATIONS Last Revised: 1/11/2010


POLICE AND FIRE CIVIL SERVICE COMMISSION

APPLICATION FOR 911 POLICEIFIRE COMMUNICATION TECHNICIAN

DO NOT WRITE IN THIS SPACE Appl. No. _ Rank: _

INSTRUCTIONS Complete this application in ink or use a typewriter. Answer all questions fully. Additional information may be included on a separate sheet of paper.

INCORRECT, FALSE OR MISLEADING INFORMATION WILL BE CAUSE FOR REJECTION OR DISMISSAL AFTER APPOINTMENT. 1)

Name (Please Print)

2)

Address

City

3)

Phone No.

4) Are you 21 yrs or older _ _ Yes _ _ No

5)

Previous address, if different from above, for the past three (3) years.

6)

U.S. Citizen or legally entitled to work in the US? _ _ Yes _ _ No SSN # _

7)

Driver License or State issued ID

8)

Have you previously filed an application with this Commission? _ _ Yes _ _ No

9)

If you are currently employed, may the Civil Service Commission contact your present employer regarding your qualifications? _ _ Yes No

10)

Military Service: Branch From - - -

_ State _ _ Zip

------------

_

State

_

To - - - 36

11)

If you believe that you are eligible for Veterans Preference, please attach a copy of your DD214. Have you ever been convicted or are there any charges pending for any crime including misdemeanors, other than traffic violations? Yes No If yes, Explain:

EDUCATION

12)

Circle the highest year of school successfully completed:

7 8 9 10

11

12

13

14

Name/Location of School City/State

15

16 16+

Years Attended From - To

Name of Course

High School/GED Certificate

CollegelUniversity

Post GraduatelProfessional

----------------------

Special Training, Apprenticeships, Correspondence Courses, etc., not included above:

Course

Where Taken

37

Date Completed

EMPLOYMENT RECORD

13)

Give a complete account of your full-time employment. BEGIN ON THE FIRST LINE WITH YOUR PRESENT OR MOST RECENT POSITION:

Employer Name, Address, City, State and Zip Code Phone No.

Date Employed (From)

Supervisor

(To)

_

Job Title

_

Work Performed



Supervisor

(To)

_ _

Job Title

Work Performed

_


Date Employed (From) 38

(To)

_

Supervisor

~__

Work Performed

Job Title _~

_

_

~

Reason for Leaving

_

~


~


Supervisor

(To)

_

Job Title

_

Work Performed

_

Reason for Leaving

_



Supervisor Work Performed

(To)

_

Job Title

_

-----~---------------------

Reason for Leaving

_



Supervisor

Job Title 39

(To)

_

--------------

'WorkPtI er onne d

IReason for Leaving List any additional experience you have had that in your judgment strengthens your 14) qualifications for this position:

REFERENCES List three (3) individuals, other than previous employers and relatives, who are familiar with your qualifications and character: Name

Address

Occupation

1.

2.

3.

40

Phone No.

APPLICATION DEADLINE: ALL APPLICANTS MUST ATTACH THE FOLLOWING PROOFS TO THIS APPLICATION BY THE APPLICATION DEADLINE 1.

Education - High School Diploma or GED equivalent. (MUST PROVIDE A

COPY OF YOUR DIPLOMA/CERTIFICATE) 2.

Must have a valid driver license to operate a vehicle in the State of Michigan.

(MUST PROVIDE A COpy OF DRIVER LICENSE) 3.

Waiver of Liability - Must sign a waiver of liability form. Applicant must not have been convicted of a felony or serious misdemeanor. A LEIN record check will be run. Applicants must be in compliance with the current Police & Fire Civil Service Commission driver record and criminal history requirements.

41

STATEMENT I represent and warrant that the answers I have made to each and all of the foregoing questions are full and true to the best of my knowledge and belief. In order that the officials of the Charter Township of Shelby may be fully informed as to my personal character and qualifications for employment, I refer to each of my former employers and to any other person who may have information concerning me. Since this information is furnished at my request and thus for my benefit, I do hereby release the Charter Township of Shelby from any and all liability for damages of any nature incurred by releasing such information. I acknowledge that any false statement knowingly made in answering the above questions is cause for removal from the eligibility list or discharge during or after probation. I authorize investigation of all statements contained in this application and specifically authorize the Employer to investigate any work record with any prior employer. I further authorize my prior employers to disclose all personnel information and specifically waive my right to notice under Section 6 (c) (a) of the Bullard-Plawecki Act.

Signature of Applicant

Date

You will be informed of testing dates and times. Eligibility is not a guarantee of employment. Date Application Received

_

Initials of person Accepting Application

_

APPLICATIONS MUST BE DATEffIME STAMPED EQUAL OPPORTUNITY EMPLOYER

42

_


POLICE & FIRE CIVIL SERVICE COMMISSION

REQUIREMENTS FOR 911 POLICEIFIRE COMMUNICATION TECH.

PRELIMINARY REQUIREMENTS:

1.

Must be a citizen of the U.S. or have legal authorization to work in the United States at the time of application.

2.

Must be at least twenty-one (21) years of age or older at the time of application.

3.

Must not have been convicted of a violation of criminal law. (Criminal law generally includes all offenses except traffic law, conservation law and liquor law). A violation of criminal law is cause for automatic disqualification.

4.

Education - Graduation from an accredited High School or GED equivalent.

5.

Must pass a written and oral examination with a minimum score of seventy (70%) percent on each. Must pass a typing test with a minimum of 30 net wpm.

CONDITIONS OF EMPLOYMENT:

1.

Vision must be free of significant abnormality, correctable to 20/20, and normal color VISIOn.

2.

Must pass a complete physical examination, including drug testing; a psychological examination; and a background investigation prior to hire, in accordance with the rules of the Commission.

3.

Must meet the driving record requirements of the Charter Township of Shelby Police and Fire Civil Service Commission.

43


POLICE AND FIRE CIVIL SERVICE COMMISSION APPLICATION FOR FIRE FIGHTERIMEDIC DO NOT WRITE IN THIS SPACE Appl. No. _ Rank: _ INSTRUCTIONS Complete this application in ink or use a typewriter. Answer all questions fully. Additional information may be included on a separate sheet of paper. INCORRECT, FALSE OR MISLEADING INFORMATION WILL BE CAUSE FOR REJECTION OR DISMISSAL AFTER APPOINTMENT. 1)

Name (Please Print)

2)

Address

3)

Phone No. - - - - - - -

5)


6)

Are you a U.S. Citizen? _ _ Yes _ _ No

7)

SSN#

8)

Driver License No.

9)


10)

If you are currently employed, may the Civil Service Commission contact your present No employer regarding your qualifications? _ _ Yes

11)

Military Service: Branch From

_ City

State _ _ Zip

_

4) Are you over 21 yrs of age? _ _ Yes _ _ No

_

---------

To

8a) State

_

_ Combat Action 44

Yes

No

1

12)

Have you ever been convicted or are there any charges pending for any crime including misdemeanors, other than traffic violations? _ _ Yes _ _ No If yes, Explain:

EDUCATION 13)

Circle the highest year of school successfully completed: 7

8

9

10

11

12

13

14

15

16

17



18 Name of Course


College/University

_

Post Graduate/Professional

---------------------

Special Training, Apprenticeships, Correspondence Courses, etc., not included above: COURSE

WHERE TAKEN

DATE COMPLETED COURSE

EMPLOYMENT RECORD 14)


45



(To)

_

Supervisor's Name and Job Title

_

Work Performed

_

Reason for Leaving

_



(To)

_

Supervisor's Name and Job Title Work Performed

_

---------------------------

Reason for Leaving

_




(To)

_

----------------------

---------------------------

Reason for Leaving

_

Employer Name, Address, City, State and Zip Code 46

(To)


Phone No. [supervisor's Name and Job Title I Work Performed

Reason for Leaving

Employer Name, Address, City, State and Zip Code Date Employed (From)

Phone No.

(To)

Supervisor's Name and Job Title Wark Performed

Reason for Leaving



(To)


Reason for Leaving

15)

List any additional experience you have had that in your judgment strengthens your qualifications for this position:

47

REFERENCES 16)

List three (3) individuals, other than previous employers and relatives, who are familiar with your qualifications and character: Name

Occupation

Address

1.

2.

3.

48

Phone No.

STATEMENT I represent and warrant that the answers I have made to each and all of the foregoing questions are full and true to the best of my knowledge and belief. In order that the officials of the Charter Township of Shelby may be fully informed as to my personal character and qualifications for employment, I refer to each of my former employers and to any other person who may have information concerning me. Since this information is furnished at my request and thus for my benefit, I do hereby release the Charter Township of Shelby from any and all liability for damages of any nature incurred by releasing such information. I acknowledge that any false statement knowingly made in answering the above questions is cause for removal from the eligibility list or discharge during or after probation. I authorize investigation of all statements contained in this application and specifically authorize the Employer to investigate any work record with any prior employer. I further authorize my prior employers to disclose all personnel information and specifically waive my right to notice under Section 6 (c) (a) of the Bullard-Plawecki Act.

Signature ofApplicant

Date

You will be informed of testing dates and times. Eligibility is not a guarantee of employment.

Date Application Received

_

Initials of Person Accepting Application

_

APPLICATIONS MUST BE DATEffIME STAMPED EQUAL OPPORTUNITY EMPLOYER CHARTER TOWNSHIP OF SHELBY 49

APPLICATION DEADLINE:

ALL APPLICANTS MUST ATTACH THE FOLLOWING PROOFS TO

THIS APPLICATION BY THE APPLICATION DEADLINE:

1.

Must be aU. S. Citizen. Provide necessary documentation, i.e. Birth Certificate,

Social Security Card. 2.

Must possess a valid driver license to operate a vehicle in the State of Michigan, demonstrate a good driving record, and meet the driving record requirements of the Shelby Township Police & Fire Civil Service Commission. (fROVIDE

COpy OF DRIVER LICENSE) 3.

Must not have been convicted of a violation of criminal law. (Criminal law generally includes all offenses except traffic law, conservation law and liquor law). In general, conviction for a violation of criminal law is automatic disqualification.

4.

Education - Must have a high school diploma or GED certificate. (fRO VIDE

COPY OF DIPLOMA OR GED WITH THIS APPLICATION) 5.

Must be certified as a State of Michigan licensed Advanced Emergency Medical Technician (AEMT), and must possess a Fire Fighter I and Fire Fighter II certificate by the time the eligibility list is certified by the Police & Fire Civil Service Commission. (PROVIDE COpy OF AEMT, FIRE FIGHTER I & II

CERTIFICATES WITH APPLICATION OR AS SOON AS ISSUED.)

50


POLICE AND FIRE CIVIL SERVICE COMMISSION

APPLICATION FOR PATROL OFFICER

DO NOT WRITE IN THIS SPACE Appl. No. _ Rank: _

INSTRUCTIONS Complete this application in ink or use a typewriter. Answer all questions fully. Additional information may be included on a separate sheet of paper.

INCORRECT, FALSE OR MISLEADING INFORMATION WILL BE CAUSE FOR REJECTION OR DISMISSAL AFTER APPOINTMENT. 1)

Name (Please Print)

2)

Address

3)

Phone No. - - - - - - -

5)


6)

U.S. Citizen?

8)

Driver License No.

9)


10)

If you are currently employed, may the Civil Service Commission contact your present

employer regarding your qualifications? _ _ Yes No

11)

Military Service: Branch

_ State _ _ Zip

City

Yes

_

4) Are you over 21 yrs of age? _ _ Yes _ _ No

No

7) SSN#

-------------

----------

8a) State

_

_

From - - - - To - - - - Combat Action

51

Yes

No

12)

Have you ever been convicted or are there any charges pending for any crime including misdemeanors, other than traffic violations? Yes No If yes, Explain:

EDUCATION

13)

Circle the highest year of school successfully completed:

7

8 9

10

11

12

13

14

15

16

17

18



Name of Course


CollegelUniversity

Post GraduatelProfessional

_

----------------------

Special Training, Apprenticeships, Correspondence Courses, etc., not included above:

Course

Where Taken

52

Date Completed

EMPLOYMENT RECORD 14)




(To)

_


_

----------------------------

Reason for Leaving

_



(To)

_


_

---------------------------

Reason for Leaving

_



(To)

_


_

Work Performed

_ 53

Reason for Leaving

_



(To)

_


_

Work Performed

_

Reason for Leaving

_



(To)

_

Supervisor's Name and Job Title Wark Performed

_

---------------------------

Reason for Leaving

_




(To)

_ _

---------------------------

54

Reason for Leaving

15)

_

List any additional experience you have had that in your judgment strengthens your qualifications for this position:

REFERENCES 16)

List three (3) individuals, other than previous employers and relatives, who are familiar with your qualifications and character: Name

Address

Occupation

1.

2.

3.

55

Phone No.

STATEMENT

I represent and warrant that the answers I have made to each and all of the foregoing questionnaire full and true to the best of my knowledge and belief. In order that the officials of the Charter township of Shelby may be fully informed as to my personal character and qualifications for employment, I refer to each of my former employers and to any other person who may have information concerning me. Since this information is furnished at my request and thus for my benefit, I do hereby release the Charter Township of Shelby from any and all liability for damages of any nature incurred by releasing such information. I acknowledge that any false statement knowingly made in answering the above questions is cause for removal from the eligibility list or discharge during or after probation. It is understood that after acceptance of an application for employment, testing is required. If all tests are successfully completed, I will be placed on the eligibility list in order of scoring. Eligibility lists run for two (2) years from the time of establishment. During that two (2) year period, the Township mayor may not request certification of any names for hiring. I authorize investigation of all statements contained in this application and specifically authorize the Employer to investigate any work record with any prior employer. I further authorize my prior employers to disclose all personnel information and specifically waive my right to notice under Section 6 (c) (a) of the Bullard-Plawecki Act.

Signature ofApplicant

Date

You will be informed of testing dates and times. Eligibility is not a guarantee of employment.

Date Application Received

_

Initials of person Accepting Application

_

APPLICATIONS MUST BE DATEffIME STAMPED EQUAL OPPORTUNITY EMPLOYER CHARTER TOWNSHIP OF SHELBY

APPLICATION DEADLINE:

ALL APPLICANTS MUST ATTACH THE FOLLOWING PROOFS TO THIS APPLICATION BY THE APPLICATION DEADLINE

1.

Citizenship of the United States must be maintained as a condition of employment.

2.

Must be at least twenty-one (21) years of age at the time of application. (PROVIDE COpy OF BIRTH CERTIFICATE AND SOCIAL SECURITY CARD)

3.

Must possess a valid driver license to operate a vehicle in the State of Michigan, demonstrate a good driving record, and meet the driving record requirements of the Shelby Township Police & Fire Civil Service Commission. (PROVIDE COPY OF DRIVER LICENSE)

4.

Must not have been convicted of a violation of criminal law. (Criminal law generally includes all offenses except traffic law, conservation law and liquor law). In general, conviction for a violation of criminal law is automatic disqualification.

5.

Education - Must have a minimum of fifty-five (55) hours of college semester credits, or equivalent, or present evidence of work experience with a police department or training in law enforcement, or public safety with the military service, in accordance with the Rules and Regulations of the Police & Fire Civil Service Commission. Waiver of the educational requirement is at the discretion of the Commission. (PROVIDE COpy OF DIPLOMA OR TRANSCRIPTS)

6.

Must present a passing, current M.C.a.L.E.S. written and physical test results at the time of application, and maintain certificates throughout the term of the eligibility list. (PROVIDE COpy OF CURRENT, PASSING M.C.O.L.E.S. WRITTEN AND PHYSICAL TEST RESULTS)

Charter Township of Shelby Fire Department

Memo Date:

February 11, 2011

To:

Board of Trustees Charter Township of Shelby

From:

Gene Shepherd, Fire Chief

Re:

Agenda / Board of Trustees Meeting / March 1, 2011 Approval for purchase of Laptop for Alpha 4

The fire department is requesting approval to purchase one (1) Panasonic Toughbook CF31. This laptop would replace the aging laptop currently used on station 4’s Alpha 4. The existing laptop on Alpha 4 would be placed on Alpha 6, station 4’s back-up ambulance. This would meet a long standing need on this vehicle. Attached are two quotes received for the laptop. In addition, we would need to purchase a software license. I am available if you have additional questions regarding this matter. Thank you for your consideration. GS/jma Attachments

Charter Township of Shelby Theodore P. Schoenherr, Director Department of Public Works, Water and Sewer

6333 23 Mile Road Shelby Township, MI 48316-4405

Phone: 586 726-7272 Fax: 586 726-7221 Website: shelbytwp.org Email: [email protected]

February 16, 2011

Charter Township of Shelby Board of Trustees 52700 Van Dyke Shelby Township, MI 48316 RE:

Vacation, Discharge and Release of Easement Lot 1, Louis Lake Estates

Honorable Board Members: Please be advised that I am in receipt of a request from Richard Wright, P.E. of Urban Land Consultants, LLC, to move and vacate the sanitary sewer easement on the above-referenced property. The original easement is recorded in Liber 12836, Pages 395 through 397, both inclusive, Macomb County Records. Mr. Wright has provided a signed and recorded document for the new easement. Carol Thurber, P.E. of Fazal Khan and Associates and I have reviewed the easement and find it acceptable. Therefore, it is my recommendation to vacate the original easement. Thank you for your concurrence with my recommendation. If you have any questions, please do not hesitate to call me. Very truly yours,

Theodore P. Schoenherr Director of Public Works TPS/pac Attachments

SHELBY TV 51690 VAN DYKE SHELBY TWP. MI 48316 586-254-7130 fax 586-254-1186 [email protected] February 22, 2011 To: From: Re:

Terri Kowal, Clerk John Martin Agenda item for Board of Trustee Meeting March 1, 2011

We have received three bids for the replacement studio cameras and production switcher. The lowest cost for the specified equipment was submitted by the Roscor Corporation in the amount of $78,568.00. We did receive a bid from Thalner Electronic Labs in the amount of $76,018.50 but this bidder was not able to provide the production switcher that we specified. Thalner substituted a less expensive unit that does not compare equally with the specified unit. The Shelby TV studio cameras and production switcher currently in use are sixteen years old and are starting to become unreliable. The cameras do not match and frequently lose sync in the middle of a production. This studio equipment could be sold for around $5,000. The specified cameras are made by Panasonic and utilize a tapeless recording format that we are currently using with our field cameras. Instead of recording onto tape the studio shoots will be recorded on a P2 recorder with uses a solid state card. The proposed studio cameras may also be used individually for on location shoots. Please note that when three cameras are used in a studio recording environment many additional pieces of equipment are needed: Camera control units, lens controls, large viewfinders cable etc. See Attached sample motions.

Sincerely, John Martin Cable Coordinator Shelby TV


Request for Quotation - Cable TV Office

The Shelby Township Cable TV Office is requesting bids for replacement production switcher and three (3) studio cameras

MULTI-FORMAT SWITCHER Item

Qty.

Description

1.

1

Ross CPSSOLO-l012-001 Production Switcher

2.

1

AJA Converter HiS HD/SD SOl to HDMI, Includes l-meter HDMI cable

3.

1

AJA Converter DWP Power Supply, 110V, Wall Plug-in Type, for IVlini Converters

4.

1

ViewSonic VT3210LED 32" HDTV

STUDIO CAMERAS AND CONTROL 5.

3

Panasonic AG-HPX370 with F~jinon 17X HD Lens Note: Panasonic $2,000.00 Direct Rebate on the purchase of a AGHPX370 Through 3/31/11

6.

3

Sony VCTU14 Tripod Adapters

7.

3

Panasonic 300-Studio Includes: AG-CA300GPJ Camera Studio Adapter AG-BS300PJ Studio Base Station AG-EC4GPJ Remote Control

8.

3

Panasonic BT-LH80WU Studio Camera Viewfinders

9.

3

-

~

CD

'-J

Panasonic BT-Mount Mounts Viewfinder to camera

~

:x

..

.s::

10.

3

BT-CS80G Viewfinder cable set

11.

3

Fujinon MS-Ol Lens Control Kit

12.

3

Panasonic Studio300/25 Bundled 25 Meter cable with power and two BNC cables

13.

1

Panasonic AG-HPG20G P2 2 Slot Recorder Quote Total

All Documentation and owner's manuals shall be proVided with this purchase.

0

en



Production Switcher & Studio Cameras

Price quotations must be hand delivered or mailed to the Office of the Shelby Township Clerk in a sealed envelope marked "Re: Shelby TV Studio Cameras" to 52700 Van Dyke, Shelby Township M148316, for receipt by Thursday, February 17, 2011 at 4:00 p.m. For Further information contact the Shelby Township cable lV Office at 586-254-7130. The Charter Township of Shelby prefers that interested bidders have a business located in the State of Michigan in Macomb, Oakland or Wayne County. The Charter Township of Shelby reserves the right to accept any bid, to reject any or all bids and to waive irregularities in any bid that are in the best interest of the Township.

(2)

BID OPENING REPLACEMENT PRODUCTION SWITCHER & 3 STUDIO CAMERAS CABLE TV DEPARTMENT

February 17, 2011 - 4:05 p.m.

Present:

John Martin, Cable TV Coordinator; Cheryl Arft, Deputy Clerk and Diane Seliwoniuk, Recording Secretary

Cheryl Arft opened and read the bids submitted by the following vendors:

THALNER ELECTRONIC LABS 7235 Jackson Road Ann Arbor, MI 48103

$76,018.50 (after mail-in rebate)

PRO VIDEO SYSTEMS, INC. 26471 Southpoint Road Perrysburg, OH 43551

$85,674.00 (does not include shipping & handling)

ROSCOR CORPORATION 1061 Feehanville Drive Mount Prospect, IL 60056

$78,568.00

,.

1965-2010

Thalner Electronic laboratories

45

Y&,,\P:S OF

EXCELLENCE

lCL Systeftu;

"('hmncr Y.J.u-tnmk h:d,.

SYSTEMS

TEL SYSTEMS 7235 Jackson Rd. Ann Arbor, MI 48103 Phone: (734) 761-4506 x 320 Fax: (734) 761-9776 e-mail address:[email protected]

Tel Systems Video Package Proposal PROPOSAL #2172011-HDPRODUCTION-PACKAGE

Shelby TV C/O John Martin

QUOTED BY: PAUL TYSON TODAY'S DATE' 2-17-2011 THIS QUOTE EXPIRES ON MARCH 30, 2011 TERMS: 25% DOVVN - BAL NET 30 DELIVERY TIME: 4-6 WEEKS (EST.) F.O.B. CUSTOMER

Phone: (586) 254-7130 Fax:

HD/SD Video Production Studio System $5,648.00

2

AJA Converter Hi5 HD/SD SDI to HDMI, Includes 1-meter HDMI cable

3

AJA Converter DWP Power Supply, 110V, Wall Plug-in Type, for Mini Converters

4


$429.00

$429.00

$44.50

$44.50

$487.00

$487.00

$26,985.00

Panasonic 3 HD High definition (1920x1080) image quality wladvanced AVC-Intra HD (intraframe recording) @ 100Mbitlsec, rivaling the image quality of much more expensive cameras. Multiple format suppor inclUding DVCPRO HD, DVCPRO 50, DVCPRO DV and AVC Intra 50 and 100 for highest resolution recording. 2 slots for P2 cards. Advanced 20-bit internal processing for unprecedented imaging accuracy. Includes 17X Fujinon HD lens for clean, crisp images. LCOS Color Viewfinder wi tilt and detail function for easier focusing. Includes lens cover, zoom lever, lens hood cap, eye cup and software CD-ROM. Includes 5 Year Warranty. 6

3


7

3

Panasonic 300-Studio Includes: AG-CA300GPJ Camera Studio Adapter AG-BS300PJ, Studio Base Station AG

6

3

9

3

Panasonic BT-LH80WU Studio Camera Viewfinders Panasonic BT-Moun! Mounts Viewfinder to Camera

10

3

BT-CS80G Viewfinder Cable Set

11

3

Cables for Panasonic BT-LH80W Production Monitor Fujinon MS~1 Lens Control Kit

12

3

13

-

-

-

~

Panasonic Studio 300/25 Bundled 25 Meter Cable wi Power and 2 BNC Cables Panasonic AG-HPG20G QUOTE TOTAL BEFORE MAIL-IN MANUFACTURER REBATE APPLICABLE MAIL-IN MANUFACTURER REBATE (GOOD UNTIL 3/31/2011) TOTAL AFTER APPLIED MANUFACTURER REBATE(S)

PLEASE NOTE THE FOLLOWING RESTRICTIONS Pricing shown for Panasonic AG-HPX370 Camcorder(s) reflects sale price after applicable rebate(s). Rebate offer expires 3/3112011. Orders received after 313112011 will NOT be eligible for Rebate(s). Rebate forms must be completed and mailed to Panasonic withing 60 days of product delivery. Rebate checks issued by Panasonic must be cashed within 90 days of issuance. Product Serail NUmber(s) and original UPC code from shipping box must be mailed to Panasonic along with Bill of Sale (sales receipt) for AG HPX370. Allow 8-10 weeks for rebate processing. Pricing shown above does not include Michigan 6% Sales Tax Pricing shown above does not include Freight Charges for above quoted products On-Site Installation and Integration available at additional charge On-Site Training available at additional charge Technical Support available at additional charge Page 1

$187.00

$561.00

$8,991.00

$26,973.00

$2,444.00

$7,332.00

$139.00

$417.00

$349.00

$1,047.00

$1.689.00

$5,067.00

$64600

$2,544.00

$4,464.00

$4,464.00

$82,018.50 -$6,000.00 $76,018.50

"1Irlllllllllll ',SIII.a, Illc.

Consulting - Design - Sales - Integration

Confidential Sales Quotation Shelby Township. Clerk 52700 Van Dyke Shelby Township, MI 48316

419-874-2850

Questions? Please call:

3009569 2/17/2011 3/19/2011

Quote Number:

Date:

Quote Expires on:

Jorge Alfaro

Sales Person:

Item #

Description

Part #

Mfr

Price

Qty

Extend

l

f----

ITB-AP-CABLE TV DEPARTMENT CABLE TV - PRODUCTIQN SWITCHER & STUDIO CAMERAS

1

Ross

1012-001

2

AJA

Hi5

3

AJA

DWP

4

Viewsonic

VT321 OLEO

MULTI-FORMAT SWITCHER Ross Video Solo Crossover Digital Switcher CPSSOLO-1012-001 HD/SD SDI to HDMI, includes 1-meter HDMI cable Power Supply, 110V, Wall Plug-in Type, for Mini Converters· 32,1366X768,USBINUT, DVI,VGA,VIDEO,2X10W

5

Panasonic

AG-HPX370PJ.

6

Sony

VCTU14

7

Panasonic

300STUDIO

8

Panasonic

BTLH80WUPJ

26471 Southpoint Rd. -

STUDIO CAMERAS AND CONTROL P2HO 1/3" 202M Progressive 3MOS Master Quality Camcorder. This 1080p multi-format P2 HD camcorder features superb recording in international HD and SD formats, including 1080/24p, 1080i, 720p, 480i, 576i. Offers master quality, independent (intra) frame Quick-release tripod adaptor for BI portable camera 300Studio Package Includes: AG-CA300GPJ Camera Studio Adapter, AG-BS300PJ Studio Base Station, AG-EC4GPJ Remote Control 7.9 HD,SD LCD EVF,Monitor with built-in HD-SDI. Low in both weight and power consumption make it perfect as a viewfinder for critical HD Focusing. Inherits the BT-LH1700W video

$8,990.00

1

$8,990.00

$400.00

1

$400.00

$33.00

1

$33.00

$447.00

1

$447.00

$9,408.00

3

$28,224.00

$181.00

3

$543.00

$8,564.00

3

$25,692.00

$2,277.00

3

$6,831.00

Perrysburg,OH 43551 - 419-874-2850 www.provideosystems.com

419-874-8056 (FAX)

Item #

Mfr

Part #

Description

9

Panasonic

BT-MOUNT

10

Fujinon

BTCS80G

11

Panasonic

MS-01

12

Panasonic

STUDI0300/25

13

Panasonic

AGHPG20PJ

14

PVS

Installation

Price

processing engine, performance characteristics Mounts BT-LH80W, BT-LH80WU or BT-LH900A via 3/8" to 1/4" / 20 on camera handle (Light, strong and flexible) Two Cable set allows using the BT-LH80W or BT-LH80WU as a true EVF for the following Panasonic Cameras: AG-HPX500 & AJ-HDC27H, HDX900, HPX2000, HPX3000, HPX2700, HPX3700. DC Cable: 4 pin HRS to 4 pin XLR (35 L) (Requires Camera to Output 1.5A) VF Cable Semi-Servo Rear Control Kit for 1,2 or 2,3 Pro Studio Lenses Bundled 25 Meter cable with Power and two BNC cables. Included in the package are two short BNC-BNC cables to interconnect with the Camera and Camera Adapter. Also works with AJ-HDX400. P2 Portable, small 2 slot P2 record/playback device with AVC-Intra, DVCPRO HD, DVCPR050, DVCPRO and DV,with HDSDI input and output, IEEE1394(streaming only, USB and SD Video. Comes with AC Power Supply and CGA54SEl1 B. Can be used in Host mode Installation Services

Qty

Extend

$130.00

3

$390.00

$325.00

3

$975.00

$1,630.00

3

$4,890.00

$784.00

3

$2,352.00

$4,277.00

1

$4,277.00

$1,630.00

1

$1,630.00

ABOVE PRICES DO NOT INCLUDE SHIPPING AND HANDLING CHARGES

I accept the terms and conditions of this quotation.

Sub-Total

Signed:

PO#:

_

Name:

Title:

_

$85,674.00

Tax

Total Terms: 30% Down/Net 30 On Orders Over $10,000.00. Credit Approval Required. Major credit cards accepted. Delivery Instructions: Must arrive by: __/__/__ Partial Shipment? [ ] Yes [ ] No

Shipping Terms: Ship Point, Prepaid and Add

$85,674.00

For your protection ...We recommend surge suppressors, tape backup, and anti-virus software for every system.

System Integration: Progressive payments due with equipment arrival at ProVideo Systems, Inc. facilities; notarized manifest upon request. 26471 Southpoint Rd. -

Perrysburg,OH 43551 - 419-874-2850 www.provideosystems.com

419-874-8056 (FAX)


Sealed RFQ - Cable TV Office

Production Switcher and 3 Studio Cameras

Due: February 17, 2011 @ 4:00 PM

Submitted by: Roscor Michigan February 15, 2011

ROSCOR CORPORATION

1061 Feehanville Drive

Mount Prospect, IL 60056

phone: 847-299-8080

fax: 847-299-4206

www.roscor.com



The Shelby Township Cable TV Office is requesting bids for replacement production switcher and three (3) studio cameras

MULTI-FORMAT SWITCHER Item

Qty.

Description

1.

1

Ross CPSSOLO-l012-001 Production Switcher

2.

1

AJA Converter Hi5 HD/SD SDI to HDMI, Includes l-meter HDMI cable

3.

1

AJA Converter DWP Power Supply, 110V, Wall Plug-in Type, for Mini Converters

4.

1


STUDIO CAMERAS AND CONTROL

5.

3

Panasonic AG-HPX370 with Fujinon 17X HD Lens Note: Panasonic $2,000.00 Direct Rebate on the purchase of a AGHPX370 Through 3/31/11

6.

3


7.

3

Panasonic 300-Studio Includes: AG-CA300GPJ Camera Studio Adapter AG-BS300PJ Studio Base Station AG-EC4GPJ Remote Control

8.

3

Panasonic BT-LH80WU Studio Camera Viewfinders

9.

3

Panasonic BT-Mount Mounts Viewfinder to camera

10.

3

BT-CS80G Viewfinder cable set

11.

3

FUjinon MS-Ol Lens Control Kit

12.

3

Panasonic Studio300/25 Bundled 25 Meter cable with power and two BNC cables

13.

1

Panasonic AG-HPG20G P2 2 Slot Recorder Quote Total

$78,568.00

Please see attached Roscor Proposal for detailed information. All Documentation and owner's manuals shall be proVided with this purchase.



Production Switcher &. Studio Cameras

Price quotations must be hand delivered or mailed to the Office of the Shelby Township Clerk in a sealed envelope marked "Re: Shelby TV Studio Cameras" to 52700 Van Dyke, Shelby Township MI 48316, for receipt by Thursday, February 17, 2011 at 4:00 p.m. For Further information contact the Shelby Township Cable lV Office at 586-254-7130. The Charter Township of Shelby prefers that interested bidders have a business located in the State of Michigan in Macomb, Oakland or Wayne County. The Charter Township of Shelby reserves the right to accept any bid, to reject any or all bids and to waive irregularities in any bid that are in the best interest of the Township.

(2)

QUOTATION

Date: February 14, 20 II Page: I of 5 Township Clerk Charter Township of Shelby 52700 Van Dyke Shelby Township MI 48316 Phone: (586)254-7130 Fax: (586)254-1186

Quote: LW48-2288 Sales Rep: Larry Walker Payment Terms: Net 30 Freight Terms: FOB Destination Valid For: 30 Days

Quotation Summary:

PIN

"SHELBY TV STUDIO CAMERAS" BID

Description

Qty.

Unit Price

Ext. Price

Section 1: MULTI-FORMAT SWITCHER 1.1

Ross Video CPSSOLO·I012-001 Crossover Solo Multi-Definition 12 Input hn/e Live Production Switcher

1.2

AJA Converter HiS HD/SD sm to HDMI, includes I-meter HDMI cable

1.3

AJA Converter DWP Power Supply, llOV, Wall Plug-in Type, for Mini Converters

1.4

ViewSonic VT3210LED 32" HDTVIPC Display With LED Backlight Technology. Features HDMI Inputs

$ 8,395.00

$ 8,395.00

$ 412.00

$ 412.00

$ 34.00

$ 34.00

$ 445.00

$ 445.00

MULTI-FORMAT SWITCHER Section Total:

$ 9,286.00

Section 2: STUDIO CAMERAS & CONTROL 2.1

Panasonic AG-HPX370 P2HD 1/3" 2.2M Progressive 3MOS Master Quality Multi-Format Camcorder. Includes Fujinon XTI7x4.5BRM 17X HD Zoom Lens And ENG Viewfinder

3

$ 7,997.00

$ 23,991.00

NOTE: PANASONIC $2,000.00 DIRECT REBATE ON THE PURCHASE

OF A AGHPX370 THRU 3/31/11

2.2

SonyVCTU14 Tripod Adaptor For Professional Cameras And Camcorders

3

$ 179.00

$ 537.00

2.3

Panasonic 300-Studio

3

$ 8,430.33

$ 25,291.00

3

$ 2,380.00

$ 7,140.00

300 Studio Package Includes: AG-CA300GPJ Camera Studio Adapter AG-BS3OOPJ Studio Base Station AG-EC4GPJ Remote Control 2.4

Panasonic BT-LH80WU 7.9 in HD/SD 16:9 LCD EVFIMonitor with built-in HD-SDI. Low in both weight and power consumption make it perfect as a viewfinder for critical HD Focusing. Inherits the BT-LH1700Ws video processing engine, performance characteristics, Wave Form Monitor

Roscor Corporation Michigan· 27280 Haggerty Road, Suite C2 Farmington Hills, MI 48331 • Phone: 248·489-0090· Fax: 248-489-0827 •

Page: 2 of 5 Quote: LW48-2288 Date: February 14,2011

I Item IPIN 2.5

IDescription

I

Qty.

Panasonic BT-MOUNT

Unit Price

I Ext. Price

3

$ 117.00

$ 351.00

Mounts BT-LH80W, LH80WUU or LH900A via 3/8 in to 1/4 in 1 20 on camera

handle (Light, strong and flexible)

2.6

Panasonic BT-CS80G Two Cable EVF Set

3

$319.00

$ 957.00

2.7

Fujinon MS-OI Professional Studio Lens Control Kit. Servo Zoom And Manual Focus Controls)

3

$ 1,568.00

$ 4,704.00

2.8

Panasonic Studio300/25

3

$ 771.00

$ 2,313.00

$ 3,998.00

$ 3,998.00

Bundled 25 Meter cable with Power and two BNC cables. Included in the package

are two short BNC-BNC cables to interconnect with the Camera and Camera

Adapter. Also works with AJ-HDX400.

2.9

Panasonic AG·HPG20G P2 Portable, small 2 slot P2 record/playback device with AVC-Intra, DVCPRO HD,

DVCPR050, DVCPRO and DV, with HDSDI input and output,

IEEE I394(streaming only, USB and SD Video. Comes with AC Power Supply and

CGA54SElI B.

STUDIO CAMERAS & CONTROL Section Total:

$ 69,282.00

Total:

$ 78,568.00

Quote Total:

$ 78,568.00

All prices quoted in U.S. Dollars All Sales are subject to our Standard Terms & Conditions.

Comments: NOTE: THIS BID DOCUMENT DOES NOT SPECIFY INSTALLAnON. A QUOTE FOR INSTALLAnON BY A ROSCOR TECHNICIAN IS AVAILABLE UPON RE VEST

Roscor Corporation Michigan· 27280 Haggerty Road, Suite C2 Farmington Hills, MI 48331 • Phone: 248-489-0090· Fax: 248-489-0827 •

Page: 3 of 5 Quote: LW48-2288 Date: February 14, 20 II

I Item IPIN

IDescription

Qty.

I

Unit Price

I

Ext. Price

TERMS OF SALE DEFINITIONS: This "order" means the complete agreement between Roscor and the purchaser as set forth in the proposal and subject to the terms and conditions set forth below. The "proposal" means the attached proposal, subject to any subsequent changes acceptable to both Roscor and the purchaser. The "equipment" means anyone or more items of equipment listed on the proposal. The "installation' means setting in place, attaching, or anchoring, wiring and/or looming, as required, a given piece of equipment. PAYMENT TERMS: All sales are C.O.D. unless credit is approved prior to delivery. Open accounts are available as a service to customers with approved credit. Establishing an open account requires the completion of a credit application. Applications for companies that are satisfactorily rated by D & B can be approved within 48 hours. Applications for companies that are not satisfactorily rated by D & B require both trade references and a bank reference. An account cannot be opened until written responses to our inquiries are received from the bank and at least two acceptable trade references. Processing of new open accounts takes approximately 7 to 14 days. If an order is received from a customer who does not have an open account with Roscor, and if open account invoicing is a condition of sale, the order will be processed and the equipment will be ordered only after the application has been approved. Special products may require a deposit from customers without open accounts or non-cancelable purchase orders from customers with open accounts. A service charge of 1.5% per month will be added to accounts 30 days or more past due. RETURNS: Any equipment returned to Roscor requires a return authorization number which can be issued by the Operations Department. Standard merchandise returned to Roscor for credit is subject to a 15% restocking charge. Merchandise ordered by specific request is returnable subject to special restocking charges. Cases, carts and custom manufactured cabinetry are non-returnable items. CANCELLATION: Orders are non-cancelable after their acceptance by Roscor. MINIMUM ORDERS: A $5.00 handling charge will be assessed on all orders for less than $50.00, excluding orders for tape. SHIPPING: Unless indicated on the proposal, all shipments will be made FOB origin, shipping charges collect. In the absence of specific instruction, Roscor shall select an appropriate shipping method and carrier. When special packing is required, either by the request of the purchaser or if it is deemed necessary by Roscor, the cost of such packing shall be the responsibility of the purchaser. RISK OF LOSS: After equipment is consigned to a carrier, whether selected by Roscor or the purchaser, the risk of loss shall be on the purchaser. If purchaser does not have insurance covering the equipment during shipment, Roscor may, but is not obligated to, insure the equipment at the purchaser's expense. The purchaser shall inspect shipments immediately upon receipt and in case of damage shall notify both Roscor and the carrier as soon as possible. but in any case within 4 days after receipt. Damage in shipment shall not affect the purchaser's obligation to pay Roscor's invoice in a timely manner. INCOMING FREIGHT: Roscor shall be responsible for normal surface freight charges from the manufacturer to Roscor's warehouse. Purchaser shall be responsible for all incoming air freight charges if air freight is required by either the manufacturer or the purchaser as the method of delivery to Roscor. TAXES: The purchaser shall be responsible for any sales, use, excise or similar taxes applicable to this order. Unless indicated, taxes are not included in the prices contained in the proposal. Appropriate taxes will be added to all invoices unless the purchaser provides Roscor with a tax exemption or resale certificate acceptable to the governing tax authorities. ADDITIONS OR CHANGES: During the fabrication and installation of a system, the purchaser may request reasonable changes in the system. Roscor shall evaluate the requested changes and determine whether the changes are technically reasonable and whether adjustments in the price and/or delivery date are appropriate. All changes or additions must be documented on a written "Change Order" that must be approved by both parties. The purchaser shall be responsible for all costs arising out of the addition or change including, but not limited to, restocking charges for purchased equipment and labor charges for the removal of any equipment which was installed prior to the proposed change. DELAYS: If delivery or installation is delayed by the purchaser, Roscor, at its option, may invoice the purchaser immediately for the full amount of the equipment plus any labor which Roscor provided prior to the date of the invoice. Following such delay, any equipment stored by Roscor for the purchase shall be at the purchaser's risk and expense, provided that Roscor shall have the right, but not the obligation, to insure the equipment at the purchaser's expense. Installation resources are scheduled in advance. In the event of a delay caused by the purchaser, the labor resources may be reassigned to other projects and schedule commitments may have to be modified. The purchaser may be charged for labor resources assigned and allocated to a project in the event of a delay without adequate prior notification. Any delay in delivery or installation which is caused by an act of God, war, inability to get equipment from manufacturers or any other reason which is beyond the control of Roscor, shall not result in any liability on the part of Roscor for consequential or other damages.

Roscor Corporation Michigan' 27280 Haggerty Road, Suite C2 Farmington Hills, MI 48331 • Phone: 248-489-0090' Fax: 248-489-0827 •

Page: 4 of 5 Quote: LW48-2288 Date: February 14,2011

I Item IPIN

IDescription

Qty.

I

Unit Price

I Ext. Price

LIMITED WARRANTY: Roscor shall support the manufacturer's warranties on new equipment sold according to the published warranty for that equipment. If manufacturer's published warranty does not include the cost of any freight necessary to deliver a defective ~ro~uct to Roscor's facility for repair and to return the repaired item to the purchaser, then freight shall be paid for and be the sole obhgallon of purchaser. Equipment manufactured by Roscor and the workmanship on installation performed by Roscor shall carry a one (1) year parts and labor warranty. If the purchaser believes the equipment is defective, it shall deliver the equipment to Roscor's service facility, freight prepaid. If there is a defect which is covered by this warranty, Roscor shall repair or replace the equipment as Roscor deems appropriate and shall return the equipment to the purchase via surface transportation, freight prepaid. If there is no defect in the equipment or if there is a defect which is not covered by this warranty, Roscor will notify the purchaser. Service required after the one (1) year period and service for damages or defects excluded from this warranty shall be invoiced on a time and material basis at prevailing rates. Except for equipment repaired under the terms of the above warranties, all freight charges on equipment shall be the responsibility of the purchaser. Roscor shall not be responsible for warranty on any equipment that has been altered, subject to misuse, neglect or accidental damage, etc. by the user or which has been previously improperly repaired by someone other than RoscoT. No warranties; express or implied, other than those set forth above shall apply to any equipment sold by Roscor and in no event shall Roscor be responsible for any consequential damages caused by any equipment failure. Roscor makes no warranty of merchantability or fitness of equipment, product or system for a particular purpose. INSTALLATION: Unless included in the proposal, purchaser assumes all responsibility for installation. Upon request, Roscor shall provide technicians at Roscor's prevailing service rates, to supervise installation or to check out equipment after installation thereof. If installation is indicated on the proposal, then all workmanship shall be first class and done to all acceptable industry practices. Unless otherwise indicated, any system installed by Roscor shall include full documentation of the installation including all flow diagrams, patch panel layout and rack evaluations. All cables shall be properly laced or loomed, and all cabling shall be numbered. System flow diagrams and layouts shall be submitted to the purchaser for approval and shall be returned to Roscor within ten days or sooner after receipt; marked either "Approved" or "Approved, subject to corrections indicated". On receipt of approved drawings, Roscor shall proceed with and complete the manufacture or installation. If such drawings include corrections which in Roscor's opinion are outside of the original scope of work, then Roscor shall submit a "Change Order" per the procedures outlined in "Additions or Changes" above. CERTIFICATES OF INSURANCE: At the purchaser's request, Roscor shall submit certificates of insurance giving evidence of its workman's compensation, employer's liability insurance, and comprehensive liability insurance. If the purchaser requires insurance of a type or in an amount not presently carried by Roscor, then the purchaser shall bear the expense of such extra coverage. SECURED INTEREST: The purchaser grants to Roscor a secured interest in the equipment (and system, if applicable) listed in the proposal to secure the performance of the purchaser's obligations under this order. The purchaser shall execute any documents reasonably requested by Roscor to protect its security interest in the property. ACCEPTANCE: This order shall be binding upon the parties only when it has been signed by the purchaser and accepted by Roscor at its corporate offices. MISCELLANEOUS: The terms set out above, together with the proposal, constitute the entire agreement between Roscor and the

purchaser.

This order may be assigned by either party but no assignment shall affect the purchaser's obligation to make the payments required under this

order.

This order shall inure to the benefit of the parties' successors, heirs and assigns.

This order shall be governed by the laws of the State of Illinois.

Any notices required to be given by either party shall be in writing sent by certified or registered mail, return receipt requested, to the parties

respective addresses set forth in the proposal.

VALIDITY: Roscor Corporation proposals are valid for 30 days. Beyond this time, Roscor Corporation reserves the right to re-evaluate the proposal for pricing changes. Roscor Corporation also reserves the right to re-evaluate the proposal if the proposed scope of work changes. After contract acceptance, as many projects are implemented, minor changes to the scope of work or requirements are sometimes required. These minor changes will be handled via written authorization supplied by Roscor and signed by a designated purchaser.

Roscor Corporation Michigan· 27280 Haggerty Road, Suite C2 Farmington Hills, MI 48331 • Phone: 248-489-0090· Fax: 248-489-0827 •

Page 5 of 5

Roscor Corporation's Quality Policy

An ISO 9001:2008 Certified Company

With the support and contribution ofall ofour employees, we will endeavor

to exceed our customer's highest expectations through continual improvement

in quality, delivery and service.

Roscor has made the company-wide commitment to become ISO 9001 :2008 certified. This is a commitment that not only affects the management team, but every employee within our organization. It is the commitment and dedication of all our employees that have allowed us to attain this prestigious certification and maintain it since our original ISO certification on 4/25/2003. ISO 9001:2008 is a series of quality management system standards created by the International Organization of Standardization (ISO), a federation of 132 national standards bodies based in Geneva, Switzerland. The ISO 9001:2008 standards include Design, Manufacturing and, most importantly, Customer Focus. There are five major clauses and numerous elements within these standards. Roscor has developed policies and procedures to which all of our employees are dedicated and have been made accountable. •:. .:. .:. .:. .:.

A company-wide Quality Management System

Definitions of Management Responsibility

Resource Management System

Product Realization Definitions

Measurement, Analysis and Improvement

The various elements include company procedures for:

.:. .:. .:. .:. .:. .:.

.:. .:.

Control of Documents Customer Related Processes Systems Integration Engineering Customer Property Customer Satisfaction Analysis of Data Corrective and Preventive Actions Monitoring and Measurement of Product

.:. .:. .:. .:. .:. .:. .:. .:.

Control of Records Purchasing Control of Production and Service Provision Preservation and Identification of Product Internal Audits Continual Improvement Control of Monitoring & Measuring Devices Control of Nonconformity (Processes and Product)

As a means of monitoring and ensuring conformance to our own procedures and to ensure we are meeting our Quality Objectives of On-Time Performance and Zero System Rework, Roscor conducts internal audits every six months. In addition to the internal audits, we are also audited by an outside source, our Certification Registrar, every six months. These audits are conducted at our headquarters location in Mount Prospect, IL and satellite offices in Michigan, Ohio and Wisconsin. The audits incorporate the review and evaluation of each of our procedures and the gathering of objective evidence to ensure we are adhering to the rigorous ISO 9001:2008 standards. Customer Satisfaction is one of our major focuses and is taken very seriously. We have developed a process by which each and every one of our customers has an avenue to share with us their feedback regarding the service we have provided. This entire process is tracked, reviewed and evaluated. By monitoring this process, it allows us to identify areas for Continual Improvement. On a quarterly basis, Roscor brings together the entire management staff for our Management Review Meeting. This again gives us an opportunity to review our goals and objectives as a means of Continual Improvement to our Quality Management System. We are dedicated to the growing needs of our customers and through the constant review and training of our own employees, are able to work with our customers to not only meet but exceed their expectations. QSF-D221Rev.1

Issue Date: 15-Mar-1D

February 15, 2011

TO:

Shelby Township Board of Trustees

RE:

Safety-Related Issues on Police Department Grounds

On January 18, 2011, at a Township Board meeting, the Board approved the selection of the construction company for the new police building. As a separate issue, the Board voted to review the need for a security fence at a future work session, which has been scheduled for February 22, 2011. Numerous post-9/11 incidents involving violent acts have produced a dramatic increase in security awareness by police administrators which is unprecedented in law enforcement. The incident in Detroit at the 6th precinct is the latest event to reveal just how vulnerable police departments can be. In addition, thirteen police officers have been killed in the line of duty since the first of the year. Several security measures were designed into the building. The new police station will have protective glass at both the records counter and the front desk. The security fence was also designed into the plan to provide separate and secure police/staff entry from the public entry. In ‘Planning and Urban Design Standards,’ American Association of Planning (2006), they cite the following, “a sally port should be located in a convenient drive-through location in a secure zone away from the public access point of the building. The siting and location of the buildings on the campus should be designed so that secure areas are not compromised.” The most recent construction of new police facilities in the area have all incorporated secure parking lots (Waterford, City of Wayne, Troy, Flint Township, and Clinton Township). Our architect, French and Associates, has also been involved in the following police and court projects where security fences have been provided: Grand Blanc Township PD, Northville PD, Marysville Public Safety, and Oakland County Sheriff substation in Rochester: 16th district crt, 41B district crt, 47th district crt, and 52-3 district crt. I have attached a list of incidents that have occurred over the past several years on the police department grounds.

Based on 35 years of law enforcement experience, it is my opinion that security for our police and staff vehicles, the rear personnel entrance door, and the sally port doors not be compromised by excluding the security fence for this project.

Respectfully,

Robert L. Leman, Police Chief

POLICE CAMPUS SECURITY ISSUES •

1996 – WORK/UTILTY BAG AND A PBT TAKEN FROM A PATROL CAR WHILE THE OFFICER WAS IN THE STATION.

•

1997 – SHELBY OFFICERS MADE AN ARREST OF 3 LOCAL SHELBY TWP RESIDENTS FOR ASSAULTING AND TRYING TO DISARM POLICE OFFICERS AT 25 MILE AND MOUND, DOMINO'S LOT. A PROTEST DEVELOPED BEHIND THE REAR OF THE POLICE DEPARTMENT (SOUTHEAST CORNER BEHIND SALLY PORT) WAS SPRAYED WITH PAINT, DEFAMING THE SHELBY POLICE.

•

SGT UNDERWOOD CONDUCTED A MURDER INVESTIGATION AT ROMA VALLEY APARTMENTS WHERE A MAC-10 WAS USED IN A MURDER. A VEHICLE WAS IMPOUNDED AS EVIDENCE AND OFFICERS WERE UNABLE TO ACCESS THE TRUNK OF THE VEHICLE AT THE TIME. AN UNKNOWN SUBJECT BROKE INTO THE POLICE IMPOUND YARD AND THEN BROKE INTO THE TRUNK OF THE VEHICLE. IT IS BELIEVED THAT THE MAC-10 MAY HAVE POSSIBLY BEEN REMOVED FROM THE TRUNK AT THAT TIME.

•

2000 – A FEMALE SUBJECT ATTEMPTED TO BREAK INTO LT.RIEBEL'S TRUCK WHILE IT WAS PARKED IN THE REAR LOT OF THE POLICE DEPARTMENT. THE FEMALE LEFT A SUICIDE NOTE ON HIS TRUCK AND SHE WAS FOUND NEAR THE POND BY OFFICERS BEFORE SHE HARMED HERSELF.

•

2001 – A SUBJECT CUT THE IMPOUND YARD FENCE AND WAS ATTEMPTING TO REMOVE HIS CAR FROM THE LOT. OFFICER CHASED THE SUBJECT AND ARRESTED HIM AT SMILEY AND VAN DYKE. SUBJECT ADMITTED TO BREAKING INTO THE IMPOUND LOT TO GET HIS CAR BACK.

•

2008 – SGT UNDERWOOD WAS DRIVING THROUGH THE REAR LOT OF THE POLICE DEPARTMENT LATE AT NIGHT WHILE ON DUTY IN THE COMMAND CAR. HE OBSERVED A VEHICLE IN THE BACK OF THE LOT. HE DID NOT RECOGNIZE THE CAR AND INVESTIGATED. THE DRIVER DROVE OFF IN AN ERRATIC MANNER AND WAS STOPPED A DISTANCE AWAY. THE DRIVER DID NOT HAVE A PLAUSIBLE EXPLANATION

•

2009 – A SEARCH WARRANT OF A RESIDENT OF CRYSTAL LAKE APTS WAS CONDUCTED BY NARCOTICS. A CELL PHONE WAS SIEZED AND IN THE INVENTORY OF THE PHONE THERE WERE PHOTOS IN THE PICTURE MEMORY OF THE NARCOTICS DEPARTMENT(SHELBY TWP)

UNDERCOVER CARS, ALONG WITH PHOTOS OF THE IMPOUND YARD AT SHELBY TWP POLICE DEPARTMENT. •

2010 – ON THE MORNING OF THE SHELBY TWP AUCTION, IT WAS FOUND THAT THE IMPOUND FENCE WIRE WAS CUT.

•

2010 – AN INTOXICATED MENTAL SUBJECT ENTERED THE D.B. MODULAR AND WAS REMOVED. THE NEXT DAY THE SAME SUBJECT CAME BACK AND WAS OBSERVED CALLING THE GERMAN SHEPHERD STATUE TO HIM AS IF IT WAS REAL. THE STATUTE WAS REMOVED FROM THE AREA.

•

2010 – FROM THE SURVEILLANCE CAMERA, LT. KOVALCIK OBSERVED THREE MALES DRESSED IN DARK CLOTHING WALKING THE TREE LINE. THERE WAS A 1300-LB MARIJUANA BUST THAT DET JACQUEMAIN CONDUCTED A FEW DAYS EARLIER. LT KOVALCIK CHECKED THE LOT AND THE THREE SUBJECTS RAN OFF.

•

2011 – A DRIVER DROVE INTO THE BARRIERS IN THE FRONT LOT IN A TRAFFIC ACCIDENT NEAR THE FRONT DOORS OF THE POLICE STATION AT SHIFT CHANGE (INCIDENT NOT REALTED TO CRIMINAL BUT STILL SIGNIFICANT).

Closed Session:

Rob Huth will be bringing the backup for the Closed Session item to the meeting.

INFORMATIONAL ITEMS – BOARD MEETING – 3-1-2011

1.

Minutes – Regular Meeting of the Charter Township of Shelby Sidewalk Committee held on Tuesday, February 8, 2011

2.

Minutes – Regular Meeting of the Charter Township of Shelby Beautification Committee held on Tuesday, February 8, 2011

3.

Minutes – Regular Meeting of the Charter Township of Shelby Historical Committee held on Thursday, February 10, 2011

4.

Minutes – Regular Meeting of the Charter Township of Shelby Solid Waste and Recycling Committee held on Thursday, February 10, 2011

5.

Minutes – Regular Meeting of the Charter Township of Shelby Fire & Police Pension and Retirement Board held on Wednesday, February 16, 2011

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY SIDEWALK COMMITTEE HELD ON TUESDAY, FEBRUARY 8, 2011 IN THE BACK OF THE BOARD ROOM, 52700 VAN DYKE, SHELBY TOWNSHIP, MICHIGAN. The meeting was called to order at 5:00 p.m. by Chairman Richard Batchelder. Members Present:

Richard Batchelder, Mary Lou Weitzel, Mary Beth Zinn, Ray Breederland, Craig Cowper and Paul Viar

Member Absent:

Brent Freeman

Also Present:

Tina Vaglica, Township Engineer Glenn Wynn, Township Planner (arrived at 5:02 pm)

APPROVAL OF MINUTES Mr. Breederland mentioned a few corrections to the minutes as outlined below: • Page 4 of 6 under item #2 the paragraph should reflect Mr. Batchelder rather than Mr. Breederland • Page 5 of 6 under item #9 should read – 26 Mile Road south east corner approaches Van Dyke (Detection Warning Devices) approximate cost of $3,000. • Page 6 of 6 the first paragraph should reflect south rather than north on 25 Mile Road. MOTION by Breederland, supported by Cowper, to approve the minutes of the January 11, 2011 meeting as amended. Motion carried. BUSINESS FROM THE FLOOR/VISITOR There was no discussion held under this item. ENGINEER’S REPORT Ms. Vaglica stated she doesn’t have much to report as she is awaiting the Priority List to go before the Township Board for approval. She has received from AEW copies of many of the plans so a lot of the design work has already been done for several projects. Mr. Batchelder questioned specifically which plans she has obtained. She replied that she has ~ • • • • • • •

25 Mile Road south sidewalk west of Jewel 25 Mile Road sidewalk west of Van Dyke Mound Road sidewalk Sidewalk gap program 22 Mile Road sidewalk east of M-53 22 Mile Road sidewalk west of M-53 25 Mile Road sidewalk west of Shelby Road

SIDEWALK COMMITTEE February 8, 2011

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Mr. Viar questioned if these plans correspond with those that are listed on the Priority List. Ms. Vaglica stated that they do; she will need to still follow up with whatever permits are required. TOWNSHIP PLANNER’S REPORT Mr. Wynn stated what he has to discuss can be combined with discussion of the Priority List. NEW BUSINESS New Priority List – Mr. Wynn gave a brief overview of his memo being presented to the Board of Trustees for its February 15 meeting. It presents an introduction with the priorities in a table format along with a brief narrative and aerial photos of each. Mr. Wynn stated that he and Mr. Batchelder will present the Priority List to the Board at the meeting. A discussion was held regarding each project as requested by Mr. Viar. Project #1 North side of 21 Mile Road west of Hayes Road - Mr. Wynn mentioned that there are actually three parcels involved in this project. The aerials are from the County and are from 2008 but don’t outline each parcel. Project #2 11320 21 Mile Road (south side of 21 Mile Road, west of the M-53 Freeway) - Ms. Vaglica mentioned that this project will be funded through the gap project. Mr. Viar questioned why this wasn’t completed when the bridge was installed. Ms. Vaglica stated there are current issues with the owner. Mr. Batchelder stated he has calls into Mr. Huth regarding this project and is awaiting answer back on what needs to be done to obtain the necessary easements. He mentioned this is a very simple project, with very little engineering needed. Project #3 North side of 22 Mile Road west of the Post Office - Ms. Vaglica mentioned that this project will create a dangerous situation when the nursing home develops with a deceleration lane. Mr. Wynn doesn’t believe the lane will be that close to the sidewalks. He will look into the site plan and report back. Ms. Vaglica stated she believed the deceleration lane was a concern from the beginning. Mr. Wynn disagreed. He stated the concern was if we didn’t install a sidewalk people will walk from Central Park and go east into the street. Project #4 East side of Shelby Road north of 25 Mile Road - Mr. Batchelder stated this project is in front of the Coney Island on Shelby Road. Mr. Viar questioned why the Township would spend money on sidewalks when we might be able to compel the appropriate owner to install the sidewalks. Mr. Wynn stated the only way we could compel the owner is if he came to the Township with a site plan for improvements. This site is largely built and we would have less opportunity to do that. Mr. Viar wondered if this was owner occupied. Mr. Batchelder believes it is. Mr. Wynn reminded the committee that we have no leverage unless the owner wants something.


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Project #5 14911 24 Mile Road (north side of 24 Mile Road west of Hayes Road) Mr. Wynn stated this project is located between the first house east of Shanelle Lane. It has a sidewalk across the frontage of 24 Mile then there is a parcel missing at the condominiums that doesn’t have sidewalks. Mr. Viar asked if we have obtained that easement. Ms. Vaglica stated that we haven’t. Mr. Viar questioned if there are sidewalks on the south side. Mr. Wynn stated partially yes, but there is another gap right across the street. Ms. Vaglica asked why we aren’t concerned with this gap. Mr. Wynn mentioned that there is a lot of commercial on the corner; we connect the whole neighborhood with that corner. The committee will look into adding the additional gap should this Priority List be approved by the Board. Project #6 North side of 25 Mile Road west of Apple Lane- Mr. Wynn stated this project is located in front of the Shelby Creek and Shelby Orchard subdivision. One parcel is missing near the bridge and Apple Lane west of Van Dyke. Project #7 South side of West Utica Road east of Dequindre - Mr. Wynn stated this is a small gap across from the auto dealer. Mr. Batchelder stated there is also a creek crossing which has a large drop off which needs a fence or guardrail. Mr. Breederland questioned if we were going to try and add this fencing to the project? Mr. Batchelder stated if the priorities are approved, it is included with the project. Project #8 West side of Mound Road south of 24 Mile Road - Mr. Wynn stated there are existing offices at this site which impedes us from going back to them to install sidewalks. Project #9 Southeast corner of 26 Mile Road and Van Dyke – Mr. Viar stated this is 26 Mile and Van Dyke needing handicap ramps. Mr. Wynn stated if you look at all four corners, one is missing the handicap ramp. Two of the ramps are not Shelby Township’s but actually owned by Washington Township. Ms. Vaglica stated this will just require a permit from the Road Commission. Project #10 3600 24 Mile Road (south side of 24 Mile Road east of Seven Oaks Drive) - Mr. Wynn stated much discussion was held previously regarding this site. Mr. Batchelder reminded Mr. Viar that they had visited this site along with Ms. Vaglica. Mr. Viar questioned if the problems had been worked out so that this project could be completed? Mr. Batchelder stated that Ms. Vaglica contacted the county and they gave her verbal permission to build a sidewalk over the culverts. She thinks that this will be one of the first of the projects to be completed as the easements have already been obtained. Project #11 North side of 25 Mile Road east of Mound Road - This project is in front of the Kingsway Apartments on 25 Mile Road across from Eisenhower High School. Mr. Cowper personally knows the owners and doesn’t foresee a problem obtaining the necessary easements. Mr. Viar questioned how many of the eleven projects could be started in the Spring should the Board approve the expenditures. Ms. Vaglica stated it depended on the number of easements obtained. Mr. Viar asked if we have any easements to date. Ms. Vaglica stated some of the projects are in the right-of-way. Mr. Wynn stated that we should have the answer to that available before the Board meeting. Mr. Viar wonders if we are getting ahead of ourselves before we have the actual expenditures approved. Mr. Wynn stated that this procedure allows us to move forward; without this we really can’t do anything.


Page 4 of 5

Signage 25 Mile and Shelby Cemetery – Mr. Batchelder stated he contacted Mr. Youngblood after last month’s meeting regarding the need of signage. Signs were needed on 25 Mile Road east side of Shelby Road for the sidewalk as it was built through the back of the cemetery to keep from disturbing lots up front. The signage is to help direct people off of Shelby Road and to follow through the back of the cemetery. He has an invoice for $60 to be paid. Mr. Viar said to give him the invoice and he will submit it for payment; he will put it on the bill run. Mr. Batchelder stated that Mr. Youngblood was very helpful with getting the signs made and putting them up for us. Community Grants – Nancy Bates Plan The Sidewalk Committee is exploring the possibility of obtaining any sidewalk improvement funding from the Shelby Community Foundation. Ms. Weitzel has not been able to make contact yet with Ms. Bates but will continue to try and reach her. Mr. Viar mentioned to the committee that Ms. Bates is committed to this community just as much as anyone he has ever known. She personally made a $10,000 donation to the Community Foundation to kick off the foundation. Cable TV Infomercial The purpose of the infomercial is to provide the public with information about the Sidewalk Committee and their role in extending sidewalks and providing pedestrian safety. It will explain the sidewalk planning process, identify current projects, sidewalk funding, maintenance and bicycle safety. Mr. Batchelder stated he spoke with Mr. Martin a few weeks ago and there were some segments that were missed. Mr. Wynn and Mr. Batchelder went and finished those segments. Mr. Martin is waiting for some nice weather and will take some outside shots then put the infomercial on the air. One segment will be done on public safety. Mr. Batchelder will interview Sgt. Cazabon hopefully within the next week. OLD BUSINESS There was no discussion held on this item. CORRESPONDENCE There was no discussion held on this item. ADJOURNMENT MOTION by Zinn, supported by Weitzel, to adjourn. Motion carried. The meeting adjourned at 5:40 p.m.


Page 5 of 5

___________________________________ Richard Batchelder, Chairman cn

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY, FEBRUARY 8, 2011, IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING, 52700 VAN DYKE, SHELBY TOWNSHIP, MICHIGAN Dub Hearon called the meeting to order at 6:40 p.m. Members Present: Duane Stafford, Melanee Roelandt, Renate Radomski, Carol McLaughlin and Dub Hearon Members Absent:

John Baas, Lynn Makinen, Erika Zoller and Connie Kent (excused)

Guests Present:

Joan Schneemann

APPROVAL OF MINUTES MOTION by Renate Radomski, supported by Duane Stafford, that the minutes of November 9, 2010 be approved as submitted. Motion carried. CORRESPONDENCE & ANNOUNCEMENTS Mr. Hearon shared the mail received which included seminar information and Arbor Day dues and information about the River Birch tree. Mr. Hearon will give the membership dues request to Mr. Baas. Ms. McLaughlin asked if any correspondence was received from BCSEM about the March meeting. In Mr. Baas’ absence, Mr. Hearon will check the BCSEM website and correspond by email to the members about their interest in attending. BILLS Mr. Hearon asked that the Clerk’s Office process the following items for payment: BCSEM Membership dues for 2011 in the amount of $20.00. TREASURER’S REPORT Mr. Hearon discussed the report that Mr. Baas emailed to the members, and pointed out that $7,926 was left over from our $15,000 budget. He also looked into some past year’s expenditure totals: in 2008, $7,496.90 was spent, and in 2009, $8,635.29 was spent. Ms. Radomski asked if we can roll over the unspent funds. Mr. Hearon explained that is not the case. Mr. Hearon confirmed that we have $15,000 for the 2011 budget. Mr. Hearon asked that a committee application be mailed to Connie Kent.

Beautification Committee February 8, 2011

Page 2 of 6

WELCOME TO SHELBY SIGNS Ms. McLaughlin asked if anyone noticed that the welcome signs were not decorated for Christmas. It was agreed that Ms. McLaughlin will ask PRM about it, since they previously had decorated the signs. Discussion about the location and landscaping of the signs continued for the benefit of Ms. Schneemann. CLEAN UP DAY/ADOPT A ROAD SIGNS Ms. McLaughlin reported that Clean Up Day is Saturday, April 30, 2011, and asked that Ms. Radomski advise the Shelby Gardeners and ask for their members’ assistance on that date. She advised that she has begun some of the administrative tasks already, and asked that the members suggest any changes for the flyer. She has updated pictures to use this year. She discussed the seed packets and advised that in 2010, $340 was spent on 1,000 packs of sunflower seeds. This year, the price has been reduced to $266 for 1,000 packs of seeds, or $.26 per pack. She reported that previously we have given daisies, cosmos and zinnias, and she suggested that we give out coneflower seeds this year. It is a native Michigan plant, and also a perennial. All agreed that coneflower seeds should be given out to the volunteers. The packets will continue to be customized with our Clean Up Day information on the packet. She said she would order them this week. Ms. Roelandt suggested that somewhere in the flyer it be noted that the items for the “Weirdest Thing Found” contest not be brought back to the Community Center. She also hangs posters with that message for reinforcement. She suggested that the wording also be changed to pizza and beverages, rather than pop, since we also offer water. Ms. Schneemann had some questions about the timing of Clean Up Day and if could it be done earlier in the spring, and held again in the fall. She also asked if businesses are required to maintain their property. A short discussion followed on the topic. Ms. McLaughlin asked about the price this year for pizza, which is again $18 per pizza, which is 20 pieces per pizza. She noted that it is under new ownership, but it is still a Louie’s Pizza franchise. She believes it is still the same recipe, since it is still the same franchise. She would like to come to a decision on the pizza at the next meeting. Last year, the original order was for 30 pizzas, and more were needed because of more volunteers. All agreed that we stay with Louie’s this year, and she will be in contact with them to place the order. Ms. McLaughlin noted that last year, some beverages were donated using gift cards from Costco and Meijer. She asked should we ask for donations again, and Mr. Hearon reminded that Connie Kent and Lynn Makinen both will be


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unavailable to handle this again. Ms. Radomski will approach Target for a donation again this year. Ms. McLaughlin has a letter for Meijer and Costco to approach them. Ms.Schneemann offered to contact Costco for a donation of dollars and/or products we could use. Mr. Baas communicated to Mr. Hearon that he will continue to handle his usual duties. Ms. McLaughlin asked about the returnables this year and how to handle them. Mr. Stafford agreed to take oversee this task. On February 28th, the mailing to the groups will go out in the mail. Ms. Radomski and Ms. Schneemann will assist Ms. McLaughlin with assembling the items on that date in the Clerk’s Office. Ms. McLaughlin will contact Ms. Kent to ask if she will be able to contact Meijer for a donation, and handle the purchase of the paper goods as she has in the past. She has ordered the bags and vests from the Macomb County Department of Roads, and will ask the Supervisor’s Office to get the permit from the Roads Department. SHELBY FOUNDATION CALENDAR Mr. Hearon will contact the Foundation to add Clean Up Day to the calendar. WEB SITE Ms. McLaughlin reported that the Clean Up Day photos were replaced on the new website so that they are now the larger size. DDA There was nothing new to report. HANGING BASKETS Ms. Radomski advised that we ordered twelve more baskets for the six light posts at a cost of $2,000. These are located at the southernmost entrance to the municipal grounds off Van Dyke. She reported that the cost of the spring plantings by Telly’s was $35 per basket previously, about $10 less than Eckert’s. She is hoping that Telly’s price will hold for this year. She and a few of the Shelby Gardeners will meet with the designer to discuss the location of the baskets so that we use the correct plants for the amount of sun and shade. SCHOENHERR BOULEVARD MAINTENANCE Mr. Hearon noted that we need to deal with Marino’s lack of communication with the committee regarding the fertilization schedule as requested.


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2011 BEAUTIFICATION AWARDS Mr. Hearon mentioned the fact that over the past two years, an award winner has not been in attendance at the Board meeting to accept the award, and so far, has not picked up the 2010 award from the Clerk’s Office. MOUND ROAD IMPROVEMENTS AND MAINTENANCE Mr. Hearon advised that PRM has 51 trees which will be planted in the spring. Ms. Radomski asked if the committee will be involved in this. Mr. Hearon said we would not, but he expects PRM will use the Thoms drawing for the placement of the trees. Mr. Hearon noted that he has spoken with PRM Director Joe Youngblood about the responsibility of maintaining the Mound Road median, and Mr. Youngblood said his department would take the responsibility for mowing, fertilizing and tree trimming. Discussion followed about the maintenance of Schoenherr. WEST RIVER BENDS GRANT Mr. Hearon used a drawing of the area to help explain that of a total of 640 acres that comprise the area, about 350 acres are township property, mostly undeveloped. The most developed area is the Holland Ponds and the heron rookery. He has been working on a trail from Holland Ponds through to Yates Cider Mill, and he has a scout that is going to put in some steps, which will make the trail fairly passable in a few months. Mr. Hearon explained the committee had a study of the area done by The Land Steward, in which he identified 33 different stands, consisting of trees, ponds in the area. Mr. Hearon asked PRM Director Joe Youngblood if he would be agreeable to the Land Steward writing a grant application that Mr. Hearon hopes the committee would pay for at a cost of $34 per hour. He described the area to be subject of the grant application to the committee as following the canal. He feels that this area would be an easy to design project. Mr. Youngblood indicated that this would not require too much work, other than building a bridge. Another advantage would be that people could park at Soccer City in the busy months of the fall for Yates Cider Mill, and walk to Yates. Mr. Youngblood is in favor of having the committee contract with the Land Steward to write the grant application for this project, and Mr. Hearon is therefore bringing this to the committee for their consideration. MOTION by Carol McLaughlin, supported by Melanee Roelandt, to enter into a contract with Rick McAvinchey, The Land Steward, to write a grant application for the trail project at a cost of $34 per hour.


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Ms. Radomski agreed that this is a good idea, and Mr. Stafford asked if the committee members would be involved in any way in creating the trail, and Mr. Hearon answered not physically. Mr. Hearon explained that these are grants that are supported by the federal government through the forestry service. Ms. Radomski asked about the Soccer City site, which Mr. Hearon said that this could be a problem. He said it is possible that the money could be spent to write the grant application, receive the grant money, but be denied by DEQ. Ms. Schneemann asked if it would be wise to find out now if the DEQ would approve of this type of project before we spend the money. Mr. Hearon thought it would be Mr. Youngblood’s decision to seek the DEQ’s approval before beginning the grant writing process. Mr. Hearon responded that decision would be made before any contract is actually signed with Mr. McAvinchey. Tonight he is just asking for approval to spend committee funds. MOTION CARRIED. TREE BOARD ADVISORY GROUP Mr. Hearon advised that the Tree Board Advisory Group serves as an advisory group to the Tree Board of the community. The Board of Trustees is the Tree Board for Shelby Township. In talking with Township Planner Glenn Wynn and Joe Youngblood, Mr. Hearon discovered that the township tree ordinance does not apply to public lands, but rather to the developers who may want to develop property they own. Mr. Hearon asked Mr. Youngblood if the Parks & Recreation Committee should function as the Advisory Group, and he said that the committee oversees the organized sports and is not involved in the management of trees. Mr. Hearon thought that since neither Mr. Wynn nor the Parks & Recreation Committee had any involvement in the management of trees, then perhaps the Beautification Committee should serve in the role as the Tree Board Advisory Group to the Board of Trustees. With respect to the Tree Board University, it would require about 40 hours of time in order to qualify to be part of the Advisory Group. Mr. Baas has already agreed to spend the time, and Mr. Hearon is interested in it as well. Mr. Hearon would like three or four members to serve in this role. He stated that the Board of Trustees would need to agree to permit the Beautification Committee to function in this capacity. Mr. Hearon explained that there are five sessions, which will take two to five hours to complete. He believes that the heavily wooded area of West River Bends requires careful management, and the Advisory Board could assist the Board of Trustees in reaching decisions about the proposed uses of the area in the future. Several members expressed interest, depending on the time requirements of the course. They agreed that the committee members are the most qualified to serve in this way, since most are Master Gardeners. Ms. Schneemann observed that the development of the paths in the area gives the residents and visitors another opportunity to enjoy nature away from vehicle


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traffic while getting outdoors. She compared the Trolley Trails at Stony Creek to the proposal discussed earlier. Mr. Hearon pointed out that Mr. McAvinchey suggested about seven different trails in the West River Bends area. Mr. Youngblood has indicated that their equipment can do a good job of clearing out some of the trails already there. Mr. Hearon said he will begin the course and will keep the committee members informed on what he encounters. MEMORIAL FOR GEORGE PAYNE Mr. Hearon noted that this is a memorial that would be paid for by the members, not the committee, to honor George Payne and his service to the committee. He reminded everyone of the ideas: a bench on the path around Heritage Gardens, a tree at Shadbush. Mr. Stafford suggested doing both. This will be discussed again at the next meeting. LIBRARY TEA PARTY This was coordinated in the past by George Payne for the committee. Ms. McLaughlin explained this event is sponsored by the township Library, and they look for groups to sponsor individual tables. This year’s party is Saturday, March 26th at the Community Center, and the theme is “Magic”. Groups are asked to provide a centerpiece for the table, and enough tea cups and saucers to complete a table for eight. The food, tea pot, tablecloth, and favors are provided by the Library. It was agreed to continue this. Ms. Radomski will ask the Shelby Gardeners if they are interested in supplying a floral centerpiece and cosponsoring a table. This discussion will be continued at the next meeting. JUNE 2012 BCSEM MEETING Mr. Hearon announced that John Baas has worked it out to co-sponsor this meeting with the Sterling Heights Beautification Committee at their Senior Center. MOTION by Renate Radomski, supported by Melanee Radomski, to adjourn the meeting. Motion carried. The meeting was adjourned at 8:30 p.m.

/ca

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY HISTORICAL COMMITTEE HELD THURSDAY, FEBRUARY 10, 2011 IN THE ANDREWS SCHOOLHOUSE, ON SHELBY TOWNSHIP MUNICIPAL GROUNDS, 52650 VAN DYKE, SHELBY TOWNSHIP, MICHIGAN. The meeting was called to order at 6:40 p.m. by Chairperson Dick Mason. Members Present:

Dan Lehman, Hilary Davis, Dick Mason, Rita Hirsch, JoAnn Burgess

Members Absent:

Ken Frank

Guests:

None

CORRESPONDENCE Dan Lehman reported that the committee received a request from Emily Heid, a local Girl Scout who was seeking a volunteer opportunity. Mr. Lehman suggested she inventory the newspaper clippings at the Utica Library. Miss Heid accepted the assignment and has been working on it. Tonya Wellson, a Life-Enrichment Specialist at Pineridge Village of Shelby has contacted the committee requesting a presentation at the facility. She stated that the Village recently purchased the Shelby History book and a number of residents have expressed interest in a speaker. Hilary Davis agreed to consider the request and will get back to Mr. Lehman. Mr. Lehman reported receipt of an e-mail request for information on an address from 1946. This topic was briefly discussed. Mr. Mason reported notice of another cell tower proposal in the area which has been submitted for Section 104 Review. This is the review that is requested when the historic significance of an area requires further investigation. MINUTES Minutes of the January 13, 2011 meeting were presented for approval. MOTION by Rita Hirsch, supported by Hilary Davis, to accept the minutes of January 13th as typed. Motion carried. COMMITTEE REPORTS Historic Resource Survey (Davis) Hilary Davis commented that two houses and a barn remain in what was once Disco. There have been no new demolition permits requested.

HISTORICAL COMMITTEE February 10, 2011

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Publicity (Lehman) Dan Lehman stated that there is an article due in a couple of weeks. He plans to write about the Shelby History book. Mr. Mason noted that the Utica History book is not available for purchase at the Utica Library; one has to go to City Hall to get a copy. Discussion occurred regarding how the Shelby Library handles this type of issue. Cemeteries (Mason) Dick Mason reported that there have been no tracks in the cemeteries recently, but there has been damage in the past. Packard Proving Grounds (Davis) Hilary Davis stated that some interior work is being done at the Proving Grounds. She plans to bring a list of open house dates to the March meeting. The Packard Group has been using the Schoolhouse recently for their monthly meetings and have enjoyed the venue. Webmaster (Lehman) Dan Lehman reported that there were 5,995 page views this past month. He thinks that the site is being accessed by a number of visitors from outside the area. Photo Archiving (Hirsch) Rita Hirsch reminded committee members that the photo archive is available at the Shelby Library. She stated that Library Director David Conklin has been supportive in making library visitors aware of the collection. UNFINISHED BUSINESS Springhill Farm JoAnn Burgess inquired whether the committee was committed to volunteering for the Civil War event on June 11-12, and whether they should advertise a bus tour for both days or just Saturday. It was agreed to staff the bus tour on Saturday and help out with other areas on Sunday. Discussion took place regarding the planned tour. Mr. Mason suggested explaining ahead of time what tourists would see on Ryan Road as the notable sites come up very quickly while on the road. Ms. Davis suggested the group could pull over for discussion as well. The tour will begin at 2:00 p.m. Ms. Burgess will have this information advertised in the Shelby News Worth Knowing. She stated that if possible, she will have another tour on Sunday regarding the parks. Ms. Burgess stated that this year is the 10th anniversary of the BurgessShadbush Nature Center. They would like to have a historical presentation of the land and its story. She confirmed that it was O.K. to copy photos from the committee collection for a PowerPoint presentation.


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Hilary Davis reported that the Romeo Arts and Archive Museum on Main Street has a display for Black History Month that includes stops on the Underground Railroad. There are portraits of Sarah and Peter Lerich on display. They also have plates that were owned by Sarah Lerich. This topic was briefly discussed. Mr. Lehman inquired whether there was anything on the township website about the schoolhouse museum. There are items that have been donated to other communities that may have been better stored at Shelby. Discussion took place regarding how neighboring communities publicize their organizations and attractions. Mr. Lehman suggested creating a page dedicated to the museum. Lerich Letters Dan Lehman reported that he contacted Lois and asked her to negotiate on the committee’s behalf. He has not received an update from her. Discussion took place regarding the committee’s finances. Mr. Lehman inquired whether the committee members wanted to amend the motion stating the upper limit that the committee could spend. It was agreed to see where negotiations go and address the issue at that time. NEW BUSINESS Hilary Davis reported that she received a phone call from a member of the Building Department regarding a photograph of McClennahan’s Bar when it was a gas station. She presented the photograph, and it was briefly discussed. Dan Lehman presented copies of photographs of the Clinton-Kalamazoo Canal that he obtained and printed on his home computer. Committee members examined and discussed the pictures. Dick Mason stated that the Macomb County Heritage Alliance meeting is scheduled to be held on Saturday, April 30th at the Chesterfield Township Senior Center. The meeting is sponsored by the Chesterfield, New Haven and Lenox Historical Societies. The fee to attend is $10.00 per person and display set-up begins at 8:30 a.m. The agenda was reviewed and discussed. Registration is due April 9th. It was agreed to discuss attendance plans at the March committee meeting.

BILLS Dan Lehman presented a request for reimbursement in the amount of $15.90 for January and February webhosting and photo paper and ink. He elaborated that webhosting is $4.95 per month and the cost for paper and ink is $6.00. MOTION by Rita Hirsch, supported by JoAnn Burgess, to pay $15.90 from petty cash for pictures and webhosting fees. Motion carried.


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Dick Mason reported that he and Dan Lehman attended the most recent Parks and Recreation Committee meeting. MOTION by Dan Lehman, supported by Hilary Davis to adjourn the meeting. Motion carried. The meeting was adjourned at 7:18 p.m. /ks

Solid Waste and Recycling Committee February 10, 2011

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The regularly scheduled meeting of the Solid Waste and Recycling Committee was held on Thursday, February 10, 2011, at 7:00 pm, in the Employee Lounge of the Shelby Township Municipal Building, 52700 Van Dyke Avenue, Shelby Township, MI 48316. ROLL CALL Members:

DPW Liaison:

Marietta Crabtree Paula Filar Gary Kent Marsha Livermore Russ Matika

Present Present Present Present Present

Excused Excused Excused Excused Excused

Absent Absent Absent Absent Absent

Pat Czaiczynski

Present

Excused

Absent

Also Present:

APPROVAL OF MINUTES MOTION by Matika, supported by Kent to approve the minutes of the January 13, 2011 meeting as submitted. Motion carried. OLD BUSINESS 1. REVIEW OF TRASH TONNAGES/RESIDENTS COMMENTS Pat provided an update from Republic Services/Allied Waste showing the weekly Bulk, Trash, Recycle and Compost tonnages for the 2011 calendar year. 2. MICHIGAN RECYCLING COALITION MEMBERSHIP Marsha has notified the MRC that we are re-activating our membership and is waiting for their invoice. Once the invoice has been received, payment will be sent. 3. FREE ELECTRONICS RECYCLING EVENT JANUARY 29, 2011 RECAP/TONNAGE Marsha stated that we counted 203 vehicles at the event and Vintage Tech Recyclers stated that they collected 29,194 pounds of electronics. 4. FREE ELECTRONICS RECYCLING EVENT FEBRUARY 26, 2011 / PUBLICITY Seth Smith (Vintage Tech Recyclers) noted that he will be creating post cards for the February – and future -- event and will supply us with 500 of them initially. He also stated that the future events will be called the “Sustainable Saturday Program”.

Solid Waste and Recycling Committee February 10, 2011

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The committee came up with some changes to the flyer to make them more generic (i.e., removing specific dates), add the “Sustainable Saturday Program” slogan, Pat will provide a better township logo, and some other minor changes are to be made to make the flyer more user-friendly. Marsha will get with the Clerk’s office to have them print the updated flyers for us to hand out. Russ will meet with Janet (Fire Station 1) and Joe (PRM Director) to make sure their electronic signs will continue to advertise the “Sustainable Saturday Program”; also, notify Justin (Shelby TV) to update the banner ad, and Nils (IT) to update the township website/calendar. Pat already got Nils to post the notice for the event on the website. Paula and Pat agreed to staff the first half of the event and Marsha and Russ will staff the second half. Paula brought up the idea of recruiting others to assist us with performing the surveys and then we would only need one person from the committee to be on hand at a time. 5. NEWSLETTER ARTICLES The next article is due by February 23rd and the mailing date is April 6th. Pat and Marsha will review last year’s article and make appropriate changes for this year. Pat stated that we will be allowed a full page in the newsletter and that half the page will be used for the “Sustainable Saturday Program” and the other half will be used for the Household Hazardous Waste Collection Day. NEW BUSINESS 1. HOUSEHOLD HAZARDOUS WASTE COLLECTION DAY APRIL 30, 2011 Pat stated that Republic will allow household batteries as part of the collection this year. Marsha will check with Sgt. Ken Cazabon (STPD) about doing the narcotics collection. 2. LEGISLATION/RECYCLING ARTICLES Marsha had some articles but wanted more time to look them over before making a report to the committee. 3. OTHER BUSINESS - Reminder: The current waste/recycling contract with Republic expires June 30, 2012 OPENINGS ON COMMITTEE None ADJOURNMENT The meeting adjourned at 9:10 pm.

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY FIRE & POLICE PENSION AND RETIREMENT BOARD HELD ON WEDNESDAY, FEBRUARY 16, 2011 AT FIRE STATION #1, 6345 23 MILE ROAD, SHELBY TOWNSHIP, MICHIGAN. The meeting was called to order at 5:05 p.m. by Chairman Matt Stachowicz. Members Present:

David Diegel, Jerome Moffitt, Mark Semaan, Matt Stachowicz

Member Absent:

Paul Viar

Also Present:

Brian Brice, Merrill Lynch, The Brice Group

APPROVAL OF MINUTES MOTION by Semaan, supported by Diegel, to approve the minutes of the Regular Meeting of the Charter Township of Shelby Fire & Police Pension and Retirement Board held on January 24, 2011, as submitted, and waive the reading. Motion carried. PRESENTATION Mr. Brian Brice reviewed the Treasurer’s Report for the month ending January 31, 2011. The beginning market value was $50,350.623. There was an addition of $1,550,866 representing contributions for the period. Interest and dividends totaled $93,113. $528,572 represented appreciation in the portfolio. The ending market value totaled $52,523,173. Mr. Brice noted when this particular exhibit was prepared there were no postings of pension payments for the month of January. Typically, we see about $346,000 on a monthly basis representing benefit payments and administrative costs. Mr. Semaan indicated that we recently added another retiree to our list so that number will increase. Mr. Brice distributed a summary sheet showing $53,383,496 representing the total market value as of February 15, 2011. Mr. Diegel questioned if the contributions of approximately $1,500,000 for January represent the typical contributions for the month. Mr. Brice responded no. He believes sometime between March and April, this amount will taper off. Mr. Semaan is guessing this amount is higher because people pay their taxes before the end of the year to get the tax deduction for 2010.

FIRE & POLICE PENSION AND RETIREMENT BOARD FEBRUARY 16, 2011

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Mr. Semaan explained that in addition to taxes, this amount also includes employer contributions and employee contributions. Mr. Stachowicz believes there is another $600,000 being deposited into the fund. Mr. Semaan explained that during budget sessions, the Township attempts to take additional money from each budget to reduce this unfunded liability. Mr. Semaan advised that we receive 1 mill from taxes for the pension fund. There is a ½ mill that is permanent and another ½ mill that expires in 2017. Mr. Brice indicated that he can tackle a few of these questions. He will be happy to provide a quick summary and send it to the members. Brief discussion followed. Presentation by Merrill Lynch (continued) Investment Performance Analysis Report for the Fire & Police Pension & Retirement Fund for the quarter ending December 31, 2010 Mr. Brice provided a brief overview of the global markets. He advised that investors appeared more confident in the fourth quarter, bidding up riskier assets such as equities and lower-quality bonds. The Small Cap Russell 2000 Index rose 16.3% in the fourth quarter and was up 26.9% for the year. The Large Cap S&P 500 Index increased 10.8% and 15.1% respectively, while the High Yield Bond Master rose 3.1% and 15.2%, respectively. Investments considered safer, such as Treasury and Municipal bonds, posted negative returns in the quarter. Overall, the ML U.S. Broad Market Bond Index fell 1.3% in the fourth quarter and increased 6.8% for the year. In international stocks, Emerging and Developed markets posted gains though these were impacted by moves in the U.S. dollar. Mr. Brice briefly highlighted performance by the S&P 500 sector. The best sector return came from consumer discretionary. What also worked out well were industrials and materials, and energy prices. Those were stronger areas. What did not fair as well were health care - up 2.9%, consumer staples up 14.1%, utilities up 7.8%, and technology up 10.2%. In 2009 technology was the best return as the sector. In those areas that would be considered a bit more defensive or less sensitive to an economic recovery, we did not see prices bid up quite as much. Smaller companies and low quality have led the way in recovery and that continues to be the case.


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Mr. Brice continued his presentation by pointing out pertinent information in the remaining sections of the Performance Analysis Report. He indicated that those managers that were positioned more for an economic recovery would have probably had a better go of things over the last quarter and the last 12 months. Mr. Brice provided a comparison of investments contained in the portfolio by category for the quarter, one year, and 3 years along with the benchmarks and rankings. Mr. Brice concluded his presentation by providing a comparison of the asset and manager allocations for the quarter ending 12/31/10 and the period ending February 15, 2011, as provided in the handout submitted this evening. He pointed out that the sub-total in equities has now reached 68.4% and fixed income is 31.6%. The target figure calls for 65.0% in total for equities and 35.0% for fixed income. The Pension Board’s maximum allowable amount for equities by policy is 70% and the minimum for fixed income is 30%. We still fall within the minimum/maximum amounts. He also addressed the lower section of the handout under the cash column. The cumulative effect of cash on hand is 3.4%. The chart also indicates what is included in equity securities which is 66.6%. If those managers that have the money in their hands become fully invested, most of them are hovering around 2% and 2 1/2% so they are close to being fully invested now and you could see that level reaching 68.4%. The purpose of the chart is to show the actual allocations of cash, equity and fixed income as it stands today. Questions of the members were addressed by Mr. Brice. Mr. Diegel asked how often we re-balance. Mr. Brice indicated it takes a motion of the Pension Board. They bring this type of information to the Board on a monthly basis and that option is always available. If things began to deviate to too great a degree, they try to work within the cash flows. Based upon the money coming in, usually during the first few months as taxes are collected, the funds have been reinvested in accordance with the investment policy targets. Mr. Brice questioned the Investment Management Schedule. He understands that the Pension Board actuary will be attending the March meeting. He asked if the schedule should be amended since AIM and Alliance Bernstein have also been tentatively scheduled to attend that meeting. Mr. Semaan indicated that Gabriel Roeder will be attending the March Pension Board meeting to discuss extending the liability to 2030.


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Mr. Brice advised that the schedule is open for the month of April. MOTION by Moffitt, supported by Semaan, to accept the Treasurer’s Reports, as presented. Motion carried. The Pension Board felt that discussion with Gabriel Roeder wouldn’t take long. They agreed to follow the Investment Meeting Schedule as presented with AIM and Alliance Bernstein also being invited to the March meeting. OLD BUSINESS Mr. Semaan advised the members that last year there was a Benefit Payment Service Agreement between the Township and Comerica. It was brought to his attention that Comerica’s Legal Department discovered that the agreement had not been signed. Mr. Berd asked if the Board would sign the agreement. Mr. Semaan advised Mr. Berd that the agreement would be sent to Mr. Thumm, the Pension Board Attorney, for review. If everything is in order, the agreement will be signed. Mr. Berd informed Mr. Semaan that the payment statements from Comerica will be discontinued. The information regarding payments made to the retirees will have to be viewed online. He will have to complete the online access form and submit it to the bank. MOTION by Diegel, supported by Moffitt, to send the Benefit Payment Service Agreement between the Township and Comerica to Mr. Thumm for review. Motion carried. Mr. Semaan advised the members that Patty Bidus paid her share of the cost for actuarial services rendered due to her retroactive pension increase. We are still awaiting payment from Brian Bidus. Financial Management Administrative Fee Mr. Stachowicz stated that we can table the issue regarding the administrative fee since Mr. Viar is not in attendance. At the last Pension Board meeting, Mr. Viar indicated that he would negotiate a reasonable settlement and present that information to the Board this evening. Mr. Moffitt advised that he spoke with Mr. Viar and he was able to negotiate a fee of $3,000 for the audit and $5,000 per year for all other services. It is Mr. Semaan’s understanding that our fee will be $8,000 from this time forward. We would not be responsible for any past fees. Mr. Moffitt said that is what he understands from the conversation he had with Mr. Viar.


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MOTION by Moffitt, supported by Semaan, to authorize payment of up to $8,000 for annual expenses for all Township fees. Motion carried. NEW BUSINESS The MAPERS Conferences are coming up. within the next couple of weeks.

Information should be in the mail

APPROVAL OF BILLS $880.34

-

Charter Township of Shelby Treasurer Michigan Tax Tribunal Refunds for 2007, 2008, and 2009

$990.00

-

Lewis Thumm, Attorney Quarterly Legal Fee - 9-30-2010 through 1-31-2011

Mr. Semaan advised the members that we will be recovering a portion of Mr. Thumm’s bill relating to the EDRO review for Rollins. MOTION by Moffitt, supported by Diegel, to pay the bills. Motion carried. It was agreed that the next Pension Board meeting will be held on Monday, March 21 at 5:00 p.m. MOTION by Moffitt, supported by Semaan, to adjourn. Motion carried. The meeting adjourned at 6:00 p.m. The meeting re-opened for a brief discussion. Mr. Semaan advised he is in possession of 4 file cabinets that were to be sold last year in the Police auction. They were given to the Pension Board at no cost. Keys were not available for any of them – some were locked, some were open, and some don’t have a lock. He would like authorization to hire a locksmith and have locks installed on all of the cabinets with the same key. MOTION by Diegel, supported by Moffitt, to hire a locksmith to have locks with the same key installed on the Pension Board file cabinets in an amount not to exceed $250. Motion carried. Meeting adjourned at 6:05 p.m.


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_______________________________________ Mark Semaan, Secretary

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