Budget 2018 - Town of Midland

The Corporation of the Town of Midland Special Meeting of Council

Budget 2018 Town Capital Thursday March 22, 2018 3:30 p.m. to 9:00 p.m. Municipal Office Council Chambers

Available in an accessible format upon request

1.

Call to Order

2.

Declarations of Pecuniary Interest

3.

Overview of the 2018 Budget S. Turnbull, Director of Finance/Treasurer will provide a re-cap on the net impact of budget deliberations to date.

4.

Debt Capacity The Director of Finance/Treasurer will provide an overview of Report TR-2018-10, Debt Capacity. Recommendation: That Report TR-2018-10, Debt Capacity, dated March 22, 2018, be received for information.

5.

Consideration of the 2018 Tax-Supported Capital Program The Director of Finance/Treasurer will provide a brief overview of the TaxSupported Capital Program by Asset Classification. The project leads will be prepared to answer any questions on specific 2018 projects: No. 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8

Asset Classification Land and Land Improvements Buildings and Leasehold Improvements Vehicles, Apparatus & Off Road Rolling Stock Information & Technology Hardware & Software Equipment Roads Community Revitalization Studies

Special Council Meeting Agenda March 22, 2018

1

Budget Document Page 48 49 50 51 52 53 54 55

Budget 2018 Tax Supported Capital and Rate Supported Capital

Choice of Motion after consideration of each asset class: That the Tax-Supported [name] Capital budget be approved, in principle, as presented; OR That the Tax-Supported [name] Capital budget be referred back to staff for further consideration; OR That the Tax-Supported [name] Capital budget be deferred until the 2018 budget is considered at the April 9, 2018 General Committee Meeting. 6.

Consideration of the 2018 Water and Wastewater Rate-Supported Capital Program The Director of Engineering, Water and Wastewater will provide a brief overview of the Water and Wastewater Rate-Supported Capital Program by Asset Classification, and will be prepared to answer any questions on specific 2018 projects: No. 6.1 6.2 6.3 6.4 6.5 6.6

Asset Classification Vehicles Information & Technology Hardware & Software Equipment Plant & Facilities Underground Studies

Budget Document Page 56 57 58 59 60 61

Choice of Motion after consideration of each asset class: That the Water and Wastewater Rate-Supported [name] Capital budget be approved, in principle, as presented; OR That the Water and Wastewater Rate-Supported [name] Capital budget be referred back to staff for further consideration; OR That the Water and Wastewater Rate-Supported [name] Capital budget be deferred until the 2018 budget is considered at the April 9, 2018 General Committee Meeting. 7.

5:15 p.m. Recess for Dinner Break


2


8.

6:00 p.m. Community Capacity Building Grants

8.1

Consideration of New Requests The following external agency will be provided an opportunity to present a 10-minute overview of their 2018 work-plan / budget request, followed by a 10-minute Council Question & Answer period: a)

Royal Canadian Legion

Choice of Motion following the presentation: That the 2018 budget request in the amount of $______ by [name] be approved, in principle, as presented; OR That the 2018 budget request in the amount of $______ by [name] be denied. 8.2

Boys & Girls Clubs of North Simcoe The Director of Finance/Treasurer will provide an overview of the 2017 Impact Report, as prepared by the Boys & Girls Club of North Simcoe. Recommendation: That the 2017 Impact Report, as prepared by the Boys and Girls Club of North Simcoe, be received for information.

8.3

Recap of February 22, 2018 Requests The Director of Finance/Treasurer will provide a re-cap of new external community organizations that have requested grant funding from the Town in 2018, as deferred at the Special Meeting February 22, 2018. a) b)

Huronia Transition Homes Quest Art

Choice of Motion: That the 2018 budget request in the amount of $______ by [name] be approved, in principle, as presented; OR That the 2018 budget request in the amount of $______ by [name] be denied. 9.

Other Business

9.1

Budget-Related Communications The Director of Finance will provide an overview of e-mail correspondence regarding Reserves and Budget 2018.


3


9.2

Accessible Transit The Director of Operations will provide an overview of Report OP2018B01, Accessible Transit Enhancements Compliance with AODA Regulations. Recommendation: That Staff Report OP2018-B01 dated March 20, 2018 respecting the Town’s Accessible Transit system be received, and; That the Accessible Transit contracted service budget be increased to $167,000 (an increase of $22,000) to reflect an increase in accessible transit service hours and a decrease in accessible transit fares to mirror the Town’s conventional transit service in compliance with AODA, to be implemented on acceptance of the budget and completion of satisfactory negotiations with the accessible transit service provider, Community Reach.

9.3

Consideration of Permanent Funding to the Midland Public Library Operating Budget for Security The Library CEO will provide a verbal presentation regarding Library Security.

10.

Re-cap by CAO and Director of Finance/Treasurer

11.

Adjournment


4


2018-03-22 Special Council Agenda Item 4.

STAFF REPORT

DEPARTMENT:

Treasury

CHAIR:

Councillor G. Canning

DATE:

March 22, 2018

Report No.:

TR-2018-10, Debt Capacity

RECOMMENDATION: That Report TR-2018-10, Debt Capacity, dated March 22, 2018, be received for information. BACKGROUND: Each year, the Province issues an Annual Repayment Limit (ARL) report. Attachment 1 is the latest ARL report. It is based on data contained in the 2016 Financial Information Return (the most recent return submitted to the Province). At the March 1, 2018 Special Council (Budget 2018) meeting, staff were reporting to Council based on the previous year’s ARL; however, the Town’s Net Own Source Revenues have increased and some debt has been retired which has improved the Town’s capacity. The maximum amount of debt charges the Town could incur without seeking provincial approval is $7,521,071, being 25% of own source revenues. Actual Debt Charges for 2016 were $1,521,904, or 5.1% of own source revenues.

ANALYSIS: Budget 2018 anticipates future borrowing in the order of $40 Million, which is estimated to increase the annual debt charges from 5.1% to 12.5% of own source revenues, as summarized in the following table:

Special Council Meeting (Budget) March 22, 2018 Report TR-2018-10

1

Debt Capacity

2018 Annual Debt Repayment Limit Per 2016 Provincial Financial Information Return

Net Own Source Revenues (per 2016 Provincial FIR)

30,084,285

Existing Net Debt Charges

Estimated New Debt: New Operations Centre King Street Revitalization (2/3 of $18M) Water related Wastewater related

$M 8.000 12.000 9.790 10.285 40.075

Existing Net Debt plus Estimated New Debt Charges Maximum Net Debt set by Province at 25% of Own Source Revenues

1,521,904

5.1%

448,100 672,200 548,400 576,100 2,244,800

1.5% 2.2% 1.8% 1.9%

3,766,704

12.5%

7,521,071

25.0%

COUNCIL’S STRATEGIC PLAN: The recommendations in this report are consistent with the following Council Strategic Plan Priorities: 

Fiscal Responsibility and Cost Containment

FINANCIAL CONSIDERATION: There is no financial impact to the Town associated with approval of the recommendation in this report. CONCLUSIONS: New debt can put pressure on the property tax and user rates. The key to managing the Town’s debt is to prioritize new major capital projects through the long range capital budget process and continue to work towards building annual contributions to reserves with the goal of providing long range property tax and user rate stability. All new projects must be weighed against the need to replace existing assets, particularly when no reserves have been set aside for future replacement of existing assets.


2

Debt Capacity

Prepared by: M.S. Turnbull, BSc, CPA, CGA Director of Finance/Treasurer Approved by: J. Skorobohacz, Chief Administrative Officer Attachment: 1. Town of Midland 2018 Annual Repayment Limit Report, prepared by Ministry of Municipal Affairs, dated January 30, 2018


3

Debt Capacity

Report TR-2018-10 Attachment 1

Ministry of Municipal Affairs

Ministère des affaires municipales

777 Bay Street,

777 rue Bay,

Toronto, Ontario M5G 2E5

Toronto (Ontario) M5G 2E5

2018 ANNUAL REPAYMENT LIMIT (UNDER ONTARIO REGULATION 403 / 02)

MMAH CODE:

70404

MUNID:

43074

MUNICIPALITY:

Midland T

UPPER TIER:

FIR CLEAN FLAG:

Updated Under Review

Simcoe Co

REPAYMENT LIMIT:

$

5,999,167

The repayment limit has been calculated based on data contained in the 2016 Financial Information Return, as submitted to the Ministry. This limit represents the maximum amount which the municipality had available as of December 31, 2016 to commit to payments relating to debt and financial obligation. Prior to the authorization by Council of a long term debt or financial obligation, this limit must be adjusted by the Treasurer in the prescribed manner. The limit is effective January 01, 2018

FOR ILLUSTRATION PURPOSES ONLY, The additional long-term borrowing which a municipality could undertake over a 5-year, a 10-year, a 15-year and a 20-year period is shown. If the municipalities could borrow at 5% or 7% annually, the annual repayment limits shown above would allow it to undertake additional long-term borrowing as follows:

5% Interest Rate (a)

20 years @ 5% p.a.

$

74,762,884

(a)

15 years @ 5% p.a.

$

62,269,305

(a)

10 years @ 5% p.a.

$

46,323,979

(a)

5 years @ 5% p.a.

$

25,973,255

(a)

20 years @ 7% p.a.

$

63,555,263

(a)

15 years @ 7% p.a.

$

54,639,899

(a)

10 years @ 7% p.a.

$

42,135,640

(a)

5 years @ 7% p.a.

$

24,597,770

7% Interest Rate

Page: 01 of 02

Date Prepared:

30-Jan-18

DETERMINATION OF ANNUAL DEBT REPAYMENT LIMIT (UNDER ONTARIO REGULATION 403/02) MUNICIPALITY:

Midland T

MMAH CODE:

70404 1

Debt Charges for the Current Year

$

0210

Principal (SLC 74 3099 01). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 977,260 . . . . . . . .

0220

Interest (SLC 74 3099 02). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .544,644 . . . . . . .

Subtotal

0299 0610

1,521,904

Payments for Long Term Commitments and Liabilities financed from the consolidated statement of

operations (SLC 42 6010 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . .

Total Debt Charges

9910

1,521,904 1

Amounts Recovered from Unconsolidated Entities

$

1010

Electricity - Principal (SLC 74 3030 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . .

1020

Electricity - Interest (SLC 74 3030 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . .

1030

Gas - Principal (SLC 74 3040 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . .

1040

Gas - Interest (SLC 74 3040 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . .

1050

Telephone - Principal (SLC 74 3050 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . .

1060

Telephone - Interest (SLC 74 3050 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . .

Subtotal

1099

0

1410

Debt Charges for Tile Drainage/Shoreline Assistance (SLC 74 3015 01 + SLC 74 3015 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . .

1411

Provincial Grant funding for repayment of long term debt (SLC 74 3120 01 + SLC 74 3120 02). . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . .

1412

Lump sum (balloon) repayments of long term debt (SLC 74 3110 01 + SLC 74 3110 02). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . .

1420

Total Debt Charges to be Excluded

0

9920

Net Debt Charges

1,521,904 1 $

1610

Total Revenues (Sale of Hydro Utilities Removed) (SLC 10 9910 01). . . . . . . . . . . . . . . . . . . . . . . . .

31,573,127

Excluded Revenue Amounts 2010

Fees for Tile Drainage / Shoreline Assistance (SLC 12 1850 04) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . .

2210

Ontario Grants, including Grants for Tangible Capital Assets (SLC 10 0699 01 + SLC 10 0810 01 + SLC10 0815 01) . . . . . . . . . . . . . . 831,285 . . . . . . . .

2220

Canada Grants, including Grants for Tangible Capital Assets (SLC 10 0820 01 + SLC 10 0825 01) . . . . . . . . . . . . . . . . . . . . . . 509,653 . . . . . . . .

2225

Deferred revenue earned (Provincial Gas Tax) (SLC 10 830 01) . . . . . . . . . . . . . . . . . . . . . . . .

0

2226

Deferred revenue earned (Canada Gas Tax) (SLC 10 831 01) . . . . . . . . . . . . . . . . . . . . . . . .

0

2230

Revenue from other municipalities including revenue for Tangible Capital Assets ( SLC 10 1098 01 + SLC 10 1099 01) . . . . . . . . . . . . 408,683 . . . . . . . .

2240

Gain/Loss on sale of land & capital assets (SLC 10 1811 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26,346 . . . . . . .

2250

Deferred revenue earned (Development Charges) (SLC 10 1812 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49,025 . . . . . . .

2251

Deferred revenue earned (Recreation Land (The Planning Act)) (SLC 10 1813 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . .

2252

Donated Tangible Capital Assets (SLC 53 0610 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . .

2253

Other Deferred revenue earned (SLC 10 1814 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . .

2254

Increase / Decrease in Government Business Enterprise equity (SLC 10 1905 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .-336,150 . . . . . . . .

Subtotal

2299 2410

1,488,842

Fees and Revenue for Joint Local Boards for Homes for the Aged . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . .

2610

Net Revenues

30,084,285

2620

25% of Net Revenues

7,521,071

9930

ESTIMATED ANNUAL REPAYMENT LIMIT

5,999,167

(25% of Net Revenues less Net Debt Charges) * SLC denotes Schedule, Line Column.

Page: 02 of 02

Date Prepared:

30-Jan-18

2018-03-22 Special Council Agenda Item 5. Town of Midland TAX SUPPORTED Capital Budget 2018 - Draft 1 Land & Land Improvements Current Year Cost

Donations, Grants & Proceeds

Account

Project Description

390-7221-5450 390-7221-5450 390-7223-5450 390-7223-5450 390-7224-5450 390-7226-5450 390-7230-5450 390-7236-5450

Tennis Court Resurfacing Replace Cenotaph Fencing and Lights Replace Docks at Launch Ramp Pete Peterson Drainage Issues Mac McAllen Park - Basketball Court Resurfacing Sports Fields Permanent Lines Fencing/Wall Issues Along 6th Street Harbourside Park - Lake Water Intake

$ $ $ $ $ $ $ $

65,000 4,000 20,000 10,000 20,000 12,000 40,000 15,000

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

TOTAL % of Total Funding

$

186,000 100%

$

0.00%

$

February 14, 2018

FacilityRelated Reserves

Fed/Prov Gas Tax -

Equipment Vehicle Reserves

Police Services Reserve

Source of Funding RoadsDevelopment Related Charges Capital Res.

Wastewater Reserve

Water Reserve

Other Reserve

Debt

Tax Levy

$ $ $ $ $ $ $ $

65,000 4,000 20,000 10,000 20,000 12,000 40,000 15,000

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

-

$ 0.00%

186,000 100.00%

$

0.00%

$

0.00%

$

0.00%

$

0.00%

$

0.00%

$

0.00%

$

0.00%

$

0.00%

$

0.00%

Budget 2018 Draft 1

48 of 143

Town of Midland TAX SUPPORTED Capital Budget 2018 - Draft 1 Buildings & Leasehold Improvements Current Year Cost


Account

Project Description

129-1111-5410 129-1111-5410 129-1111-5410 129-B001-2210 211-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 221-1111-5410 345-1111-5410 385-1111-5410 385-1111-5410 385-1111-5410 385-1111-5410 385-1111-5410 390-7221-5410 390-7221-5410 399-1111-5410 399-1111-5410 399-1111-5410 399-1111-5410 399-1111-5410 399-1111-5410 399-1111-5410 399-1111-5410 762-1111-5410 762-B001-5520

Roof Top Heat/Air Conditioning HVAC Control System Upgrade Repurpose MPS/OPP Area for Offices New Employee Cards/Lock System - Town Hall Parking Lot Resurfacing Office/Front Area - Administration Create Secure Firearms Room Cell Area Entrance Municipal Staff Public Entrance - Emergency ePhone Indoors Public Reception & Waiting Area Property Vaults Gun Storage Security Hardware/Doors & Frames Security Access System Duress Alarms Soft Interview Room Cell Doors HVAC System (MPS & OPP) Relocate Phone System from OPP Area Other Telecommunications-related Requirements Bus Shelters Replace Paving Stones - Create Market Area Dock Replacements (2 Sets) Harbour Wall Bumper and Wood Replacement Washroom/Shower Facility Update Floral Displays on Piers Little Lake Park - Replace Volleyball Shelter Little Lake Park - Washroom Renovations Repainting Floor Replacement Electrical Planet Replacement - Olympia Door Openers - AODA HVAC Unit Replacement (x2) Sky Light Repairs Brine Pump Base Replacement Water Bottle Station Hard Water Solution 1st Floor Renovations - Circulation Desk Makerspace

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

30,000 100,000 50,000 32,000 70,000 5,100 5,100 7,000 5,000 30,000 5,000 12,000 15,000 30,000 10,000 10,000 10,000 40,000 20,000 29,950 10,000 10,000 36,000 3,500 7,500 10,000 25,000 15,000 10,000 20,000 12,000 12,500 30,000 15,000 9,000 2,500 90,000 50,000

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

20,000 25,000

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $


$

884,150 $ 100%

45,000 5.09%

$

February 14, 2018


Fed/Prov Gas Tax -

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

30,000 100,000 50,000 32,000 25,000 15,000 10,000 20,000 12,000 12,500 30,000 15,000 9,000 2,500 70,000 25,000

Equipment Vehicle Reserves $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

458,000 $ 51.80%

70,000 -



Wastewater Reserve

Water Reserve

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

5,100 5,100 7,000 5,000 30,000 5,000 12,000 15,000 30,000 10,000 10,000 10,000 40,000 20,000 29,950 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

70,000 $ 7.92%

234,150 26.48%

$

0.00%

$

0.00%

$

0.00%

$

Budget 2018 Draft 1

-

Other Reserve

Debt

Tax Levy

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

10,000 10,000 36,000 3,500 7,500 10,000 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ 0.00%

77,000 8.71%

$

0.00%

$

0.00%

49 of 143

Town of Midland TAX SUPPORTED Capital Budget 2018 - Draft 1 Vehicles, Apparatus & Off Road Rolling Stock Current Year Cost


Account

Project Description

211-1111-5600 211-1111-5600 221-1111-5600 315-1111-5520 315-1111-5520 315-1111-5520 315-1111-5520 315-1111-5520 315-1111-5520 315-1111-5520 315-1111-5520 345-1111-5600 345-3411-5600 390-1111-5600 390-1111-5600

Replace Aerial 1 - 1990 Gruman/Pemfab Aerialcat Replace - Command 1 - 2008 Chev Tahoe Police Vehicle Purchases OPP Replace - 1-Ton 2008 Dump Truck Replace - 1992 Skidsteer Loader/Plough Replace - 2007 Loader/Backhoe Refurbishing Truck Sander Boxes Loader Rehab - No. 28 Body Work & Paint Replace - 1991 Detachable Snow Blower Grader Tires (Mich Snow Plus x6) Walk Behind Line Striper - New 1 of 3 Buses 2 of 3 Buses Replace - 2011 Kubota Replace - 2012 Kubota

$ 1,500,000 $ 50,000 $ 311,760 $ 57,000 $ 67,000 $ 145,000 $ 30,000 $ 25,000 $ 140,000 $ 30,000 $ 11,000 $ 35,000 $ 105,000 $ 23,510 $ 22,408

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

105,000 16,000 -


$ 2,552,678 100%

$

121,000 $ 4.74%

February 14, 2018


Fed/Prov Gas Tax $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

35,000 105,000 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

140,000 $ 5.48%

-

Equipment Vehicle Reserves $ 1,500,000 $ 50,000 $ $ 41,000 $ 67,000 $ 145,000 $ 30,000 $ 25,000 $ 140,000 $ 30,000 $ 11,000 $ $ $ 23,510 $ 22,408

Police Services Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 2,084,918 $ 0.00% 81.68%

145,760 -

Source of Funding RoadsDevelopment Related Charges Capital Res. $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

145,760 $ 5.71%

Budget 2018 Draft 1

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

61,000 -

Wastewater Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

61,000 $ 2.39%

-

Other Reserve

Water Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

Debt

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

Tax Levy

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

0.00%

50 of 143

Town of Midland TAX SUPPORTED Capital Budget 2018 - Draft 1 Information Technology Hardware & Software Current Year Cost



Fed/Prov Gas Tax




Wastewater Reserve

Water Reserve

Other Reserve

Debt

Tax Levy

Account

Project Description

125-1111-5520 125-1111-5540 125-1111-5540 125-1111-5540 125-1111-5540 125-1111-5540 125-1111-5541 125-1111-5541 125-1111-5541 125-1111-5541 125-1111-5541 125-1111-5541 125-1111-5541 125-B001-2210 125-B002-2210 505-B011-2220

Mass Email Storage Applicance Network Server Software Upgrade Treasury - Financial System Upgrades and Modif. Fire - Server Software Public Works Mechanics Software Corporate Software - Other Network Server Hardware PC's - Upgrades for Staff & New for Council Network (Routers, switches, etc.) Uninterruptable Power Supply Cabling (Drops, Panels, Racks) Server Replacements/Additions Local Printer Replacements Internet Connectivity Phone System Replacement StreetScan Pavement Management

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

6,000 6,000 10,000 2,000 1,800 15,000 13,750 56,500 7,500 5,000 2,500 2,500 4,000 125,000 175,000 63,325

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

49,825

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

40,000 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

40,000 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

6,000 6,000 10,000 2,000 1,800 15,000 13,750 56,500 7,500 5,000 2,500 2,500 4,000 45,000 175,000 13,500

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-


$

495,875 100%

$

49,825 10.05%

$

0.00%

$

0.00%

$

0.00%

$

0.00%

$

0.00%

$

0.00%

$

40,000 8.07%

$

40,000 8.07%

$

366,050 73.82%

$

0.00%

$

0.00%

February 14, 2018

Budget 2018 Draft 1

51 of 143

Town of Midland TAX SUPPORTED Capital Budget 2018 - Draft 1 Equipment Current Year Cost


Account

Project Description

125-1111-5520 211-1111-5520 211-1111-5520 221-1111-5520 221-1111-5520 221-1111-5520 221-1111-5520 221-1111-5520 221-1111-5520 265-1111-5520 315-1111-5520 390-1111-5520 399-1111-5520 399-1111-5520 399-1111-5520 399-1111-5520

Sound System Council Chambers Boots and Helmets Portable Equipment Upgrades Portable Radios and New Batteries Conducted Energy Weapons New Auxilliary - Start Up Intoxilyzer/Drug Testing Radar Equipment Other OPP Required Equipment Purchases Parking Lot Light Replacement Lot 5 Salt Management Upgrades/GPS System Woodland Park Plaground Upgrades/Repairs Small Equipment Tables and Chairs Replacements Condensor Pumps NSSRC Sound System Replacement (2 of 2)

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

20,000 27,000 15,000 176,388 24,634 31,729 12,725 4,252 44,397 5,000 15,000 15,000 2,000 15,000 5,000 15,000


$

428,125 $ 100%

February 14, 2018

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-



Fed/Prov Gas Tax $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

15,000 2,000 2,000 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

19,000 $ 4.44%

27,000 15,000 15,000 13,000 5,000 15,000

Police Services Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

90,000 $ 21.02%

Budget 2018 Draft 1

176,388 24,634 31,729 12,725 4,252 44,397 -

Source of Funding RoadsDevelopment Related Charges Capital Res. $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

294,125 $ 68.70%

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

Wastewater Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

Water Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

Other Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

20,000 5,000 -

Debt

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

25,000 $ 5.84%

Tax Levy

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

0.00%

52 of 143

Town of Midland TAX SUPPORTED Capital Budget 2018 - Draft 1 Roads Current Year Cost

Account

Project Description

325-3200-2210 325-3201-2220 325-3201-2220 325-3201-2220 325-3201-2220 325-3201-2220 325-3201-2220 325-3201-2220 325-3201-2220 325-3201-2220 325-3230-2210 325-3235-2220 325-3238-2220 325-B022-2220 335-1111-2220 335-1111-2220 335-1111-2220 335-1111-2220 355-1111-5520 355-1111-5520 375-B003-2130 375-B003-2210 390-7221-5450 505-B010-2210 505-B010-2210

Trail/Bike Lane Construction Barnett Ave Resurfacing (George to William) Midland Ave Resurfacing (Hannah to Ellen) Manly St Resurfacing (Ellen to Robert) Birchwood Dr Resurfacing (William to Wilson) Jeanne St Resurfacing (William to Irwin) Fifth St Resurfacing (Montreal to Hugel) Yonge St Resurfacing (Fourth to Eighth) Robins Lane All Golf Link Road Resurfacing with Bike Lanes Tree Replacement - Norene St plus Various Street Sign Replacement Program Harbourview Dr Culvert Replacement Estate Ct Resurfacing Sidewalk Ramps Spot Repairs (25mm plus SW Repairs) Yonge Russel to Leitz Road South Side Yonge Midland to Queen Street North Side LED Program (Light Purchase) Additional Lights (Various Locations) Storm Pond Maintenance Design/Administration Storm Pond Main. Construction for Tiffin Repaving Little Lake Park Road Traffic Calming - Line Paint/Speed Bumps - New Traffic Calming - Radar Speed Signs - New

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

60,000 $ 28,500 $ 15,000 $ 33,000 $ 94,500 $ 22,500 $ 39,000 $ 260,000 $ 31,000 $ 87,000 $ 8,000 $ 10,000 $ 95,000 $ 100,000 $ 2,000 $ 9,500 $ 92,600 $ 38,500 $ 25,000 $ 20,000 $ 45,000 $ 100,000 $ 100,000 $ 10,000 $ 15,000 $


$

1,341,100 $ 100%

February 14, 2018

Donations, Grants & Proceeds 30,000 28,500 15,000 33,000 94,500 22,500 39,000 58,125 50,000 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

370,625 $ 27.64%

201,875 31,000 87,000 -



Fed/Prov Gas Tax $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

319,875 $ 23.85%

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

Police Services Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

Budget 2018 Draft 1

-

Source of Funding RoadsDevelopment Related Charges Capital Res. $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

30,000 8,000 10,000 95,000 100,000 2,000 9,500 92,600 38,500 25,000 20,000 45,000 100,000 50,000 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

625,600 $ 46.65%

-

Wastewater Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

Water Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

Other Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

Debt

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

Tax Levy

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

10,000 15,000

$ 0.00%

25,000 1.86%

53 of 143

Town of Midland TAX SUPPORTED Capital Budget 2018 - Draft 1 Community Revitalization Donations, Grants & Proceeds

Current Year Cost

Account

Project Description

505-B001-2220 505-B025-2220

Yonge St (King to Eighth) Hugel Reconstruction (Midland to George)

$ $

750,000 2,555,000


$

3,305,000 $ 100%

February 14, 2018

$ $

-

$ $

$ 0.00%

755,000



Fed/Prov Gas Tax $ $

755,000 $ 22.84%

-

$ $

$ 0.00%

-

Police Services Reserve $ $

$ 0.00%

Budget 2018 Draft 1

-

Source of Funding RoadsDevelopment Related Charges Capital Res. $ $

$ 0.00%

250,000 150,000

$ $

400,000 $ 12.10%

-

Wastewater Reserve $ $

$ 0.00%

-

Water Reserve $ $

$ 0.00%

-

Other Reserve $ $

$ 0.00%

-

Debt

$ $

$ 0.00%

500,000 1,650,000

Tax Levy

$ $

2,150,000 $ 65.05%

-

0.00%

54 of 143

Town of Midland TAX SUPPORTED Capital Budget 2018 - Draft 1 Studies Donations, Grants & Proceeds

Current Year Cost

Account

Project Description

211-B005-2130 505-B008-2130 811-8202-2130 811-8209-6200

Regional Fire Study Transportation Master Plan Development Charges Study (Year 1 of 2) Community Improvement Plan

$ $ $ $

15,000 150,000 39,500 50,000


$

254,500 $ 100%

February 14, 2018

$ $ $ $

-

$ $ $ $

- $ 0.00%

-



Fed/Prov Gas Tax $ $ $ $

- $ 0.00%

-

$ $ $ $

- $ 0.00%

-

Police Services Reserve $ $ $ $

- $ 0.00%

Budget 2018 Draft 1

-

Source of Funding RoadsDevelopment Related Charges Capital Res. $ $ $ $

- $ 0.00%

75,000 -

$ $ $ $

75,000 $ 29.47%

75,000 39,500 -

Wastewater Reserve $ $ $ $

114,500 $ 44.99%

-

Water Reserve $ $ $ $

- $ 0.00%

-

Other Reserve $ $ $ $

- $ 0.00%

50,000

Tax Levy

Debt

$ $ $ $

50,000 $ 19.65%

-

$ $ $ $

15,000 -

- $ 0.00%

15,000 5.89%

55 of 143

Town of Midland WATER//WASTEWATER RATE SUPPORTED Capital Budget 2018 - Draft 1 Vehicles Current Year Cost

Account

Project Description

411-B036-5600 431-B003-5600 431-B008-5600

Replacement of WW#4 (2008 Pontiac Wave) Replacement of W17 (2008 Ford F-250) Replacement of W5 (2008 Ford F-250)

$ $ $


$

February 14, 2018

41,200 48,925 48,925

Donations, Grants & Proceeds $ $ $

139,050 $ 100%

-

$ $ $

$ 0.00%

-



Fed/Prov Gas Tax $ $ $

$ 0.00%

-

$ $ $

$ 0.00%

-

Police Services Reserve $ $ $

$ 0.00%

Budget 2018 Draft 1

-

Source of Funding RoadsDevelopment Related Charges Capital Res. $ $ $

$ 0.00%

-

$ $ $

$ 0.00%

-

Wastewater Reserve $ $ $

$ 0.00%

41,200 -

Water Reserve $ $ $

41,200 $ 29.63%

48,925 48,925

Other Reserve $ $ $

97,850 $ 70.37%

-

Debt

$ $ $

$ 0.00%

Tax Levy

-

$ $ $

$ 0.00%

-

0.00%

56 of 143

Town of Midland WATER/WASTEWATER RATE SUPPORTED Capital Budget 2018 - Draft 1 Information Technology Hardware & Software Current Year Cost

Account

Project Description

411-B025-2210 411-B028-5520 431-B035-2210

Programming Dechlorination System SCADA Circuit for Effluent Pump Water SCADA Upgrade

$ $ $


$

February 14, 2018

5,130 30,900 82,400

Donations, Grants & Proceeds $ $ $

118,430 $ 100%

-

$ $ $

$ 0.00%

-




$ 0.00%

-

$ $ $

$ 0.00%

-


$ 0.00%

Budget 2018 Draft 1

-


$ 0.00%

-

$ $ $

$ 0.00%

-

Wastewater Reserve $ $ $

$ 0.00%

5,130 30,900 -

Water Reserve $ $ $

36,030 $ 30.42%

82,400

Other Reserve $ $ $

82,400 $ 69.58%

-

Debt

$ $ $

$ 0.00%

Tax Levy

-

$ $ $

$ 0.00%

-

0.00%

57 of 143

Town of Midland WATER//WASTEWATER RATE SUPPORTED Capital Budget 2018 - Draft 1 Equipment Current Year Cost

Account

Project Description

411-4495-5520 411-B014-5520 411-B018-5520 411-B022-5520 431-B028-5520 431-B060-5520

Emergency Equipment Replacement Booster Pump (1 1/2") Flow Meter for Dechlor Pumps Hot Water Pressure Washer Sampling Station Install at Willowbrook Emergency WW Equipment Replacement

$ $ $ $ $ $


$

February 14, 2018

66,950 5,150 8,240 4,635 4,635 74,160

Donations, Grants & Proceeds $ $ $ $ $ $

163,770 $ 100%

-

$ $ $ $ $ $

$ 0.00%

-



Fed/Prov Gas Tax $ $ $ $ $ $

$ 0.00%

-

$ $ $ $ $ $

$ 0.00%

-

Police Services Reserve $ $ $ $ $ $

$ 0.00%

Budget 2018 Draft 1

-

Source of Funding RoadsDevelopment Related Charges Capital Res. $ $ $ $ $ $

$ 0.00%

-

$ $ $ $ $ $

$ 0.00%

-

Wastewater Reserve $ $ $ $ $ $

$ 0.00%

66,950 5,150 8,240 4,635 -

Water Reserve $ $ $ $ $ $

84,975 $ 51.89%

4,635 74,160

Other Reserve $ $ $ $ $ $

78,795 $ 48.11%

-

Debt

$ $ $ $ $ $

$ 0.00%

Tax Levy

-

$ $ $ $ $ $

$ 0.00%

-

0.00%

58 of 143

Town of Midland WATER//WASTEWATER RATE SUPPORTED Capital Budget 2018 - Draft 1 Plant & Facilities Current Year Cost


Account

Project Description

411-4478-5520 411-4479-5520 411-B012-2210 411-B021-5520 411-B023-5520 411-B026-5520 411-B027-5520 411-B030-5520 411-B031-5520 411-B032-5520 411-B035-5520 411-B038-5520 411-B042-2220 431-4465-2220 431-B029-2210 431-B030-5520 431-B057-2220 431-B058-5520

Auger Upgrade for Wastewater Plant Channel Monster Grinder Replacement Replace Roof at Russ Howard Pump Station Explosion Proof Receptacle ESD Repair Boiler Lines Install Effluent Injectors - Hypo and Captor Replacement of Diesel Fuel Tanks Soft Start Controller at #1 Pump Station Replacement of Effluent Strainer Instrumentation Upgrades Throughout Plant Flowmeters for Chemicals Replacement of Second Pump in Storm Tank Develop Sludge Management Process - Construct. Valve Replacement Program Repair Leak - Everton Storage Building #5 Generator Well #12 Replacement Well Depth Sensors

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

257,500 51,500 4,120 7,210 103,000 15,450 41,200 11,845 13,390 144,200 25,750 13,905 3,708,000 12,360 25,750 82,400 87,550 82,400


$

4,687,530 $ 100%

February 14, 2018

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-



Fed/Prov Gas Tax $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

Police Services Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

Budget 2018 Draft 1

-

Source of Funding RoadsDevelopment Related Charges Capital Res. $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

-

Wastewater Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

257,500 51,500 4,120 7,210 103,000 15,450 41,200 11,845 13,390 144,200 25,750 13,905 -

Water Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

689,070 $ 14.70%

12,360 25,750 82,400 87,550 82,400

Other Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

290,460 $ 6.20%

-

Debt

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ 0.00%

3,708,000 -

Tax Levy

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

3,708,000 $ 79.10%

-

0.00%

59 of 143

Town of Midland WATER//WASTEWATER RATE SUPPORTED Capital Budget 2018 - Draft 1 Underground Current Year Cost


Account

Project Description

411-4487-2220 411-B044-2220 411-B045-2220 411-B046-2220 411-B047-2220 505-B019-2220

Top Course (Prospect/Beamish) Bay St. Des & Const (Aberdeen Blvd to Wiliam St) Fourth St (Montreal St to Bay St) Midland Ave (Elizabeth St to Bay St) Third St (Dominion Ave to Montreal St) Top Course (Manly St)

$ $ $ $ $ $

20,000 180,250 206,000 206,000 206,000 36,000


$

854,250 $ 100%

February 14, 2018

$ $ $ $ $ $

-

$ $ $ $ $ $

$ 0.00%

-



Fed/Prov Gas Tax $ $ $ $ $ $

$ 0.00%

-

$ $ $ $ $ $

$ 0.00%

-

Police Services Reserve $ $ $ $ $ $

$ 0.00%

Budget 2018 Draft 1

-

Source of Funding RoadsDevelopment Related Charges Capital Res. $ $ $ $ $ $

$ 0.00%

-

$ $ $ $ $ $

$ 0.00%

-

Wastewater Reserve $ $ $ $ $ $

$ 0.00%

10,000 180,250 206,000 206,000 206,000 18,000

Water Reserve $ $ $ $ $ $

826,250 $ 96.72%

10,000 18,000

Other Reserve $ $ $ $ $ $

28,000 $ 3.28%

-

Debt

$ $ $ $ $ $

$ 0.00%

Tax Levy

-

$ $ $ $ $ $

$ 0.00%

-

0.00%

60 of 143

Town of Midland WATER/WASTEWATER RATE SUPPORTED Capital Budget 2018 - Draft 1 Studies Current Year Cost


Account

Project Description

505-B003-2130 411-B008-2130 431-4409-2130

Area Stormwater Management Study - Pratt Wastewater Master Plan Waterworks Master Plan Update

$ $ $

175,000 $ 206,000 $ 125,000 $

175,000 -


$

506,000 $ 100%

175,000 $ 34.58%

February 14, 2018

$ $ $

-




$ 0.00%

-

$ $ $

$ 0.00%

-


$ 0.00%

Budget 2018 Draft 1

-


$ 0.00%

-

Wastewater Reserve

Water Reserve

$ $ $

$ 30,750 $ $

175,250 -

$ $ $

$ 0.00%

30,750 $ 6.08%

175,250 $ 34.63%

125,000

Other Reserve $ $ $

125,000 $ 24.70%

-

Debt

$ $ $

$ 0.00%

Tax Levy

-

$ $ $

$ 0.00%

-

0.00%

61 of 143

2018-03-22 Special Council Agenda Item 8.2

2017 Impact Report In 2017 the Boys and Girls Clubs of North Simcoe served over 280 children and youth, from the Town of Midland and our surrounding communities. 10 months of the year, the Club runs an After School Program that buses into our location, at the North Simcoe Sports and Recreation Center, from Midland’s 5 schools and St. Louis in Penetanguishene. Throughout the School year the Club hosts evening and weekend programs that are open to children and youth in all municipalities. 2 months of the year, the Club runs camps that are open to all municipalities. The Club participates in Winterfest and Canada Day Festivities in Midland, as well as joins in on other festivals in the summer to provide fun activities for children and youth. Through these events, the Club interacts with 100s of additional children and youth. Percentage of registered children/youth in 2017 Town of Midland 75% Town of Penetanguishene 4% Tiny Township 10% Tay Township 11% The Club receives funding through various grants and funders throughout the year. The After School Program has a fee for service of $4 a child per day, and Camps range from $100 to $140 a week. The Club will assist any family that needs subsidy, either in house or through a partner agency. The Club will never turn away a child or youth that is unable to pay the fee for service.

BGCNS 2017 Funding

Town of midland 27%

Fee for Service 22%

Grants 33%

Other BGC Municipalities Fundraising/ Canada 0% Donations 11% 7%

BGCNS 2018 Funding

Town of midland 24%

Fee for Service 22%

Grants 36%

BGC Other Fundraising/ Canada Municipalities Donations 6% 1% 11%

Boys & Girls Clubs of North Simcoe – Midland Unit A good place to be • 527 Len Self Blvd. • Midland • Ontario • 705-526-6159 • [email protected]•


From: Susan Turnbull Sent: March 19, 2018 11:54 AM To: ~Council Cc: ~Department Heads; Kellea Dallaire; Angela Grenier Subject: FW: Reserves & Budget 2018

Mayor McKay and Members of Council, Councillor Contin asked some probing questions. I offer the answers to all for your information going into the next budget meeting on Thursday, March 22nd. First, let me correct the reserve estimate mentioned in Councillor Contin’s email. The total Reserve Portfolio as at December 31, 2016 (per the audited financial statements reported to Council in September 2017) was $13,629,679 (net of the Midland Bay Landing internal loan) broken down as follows: Total Discretionary Reserves Total Obligatory Reserve Funds

$8,787,135 $4,842,544

POLICE SERVICES: Approval of the recommendations in Report TR‐2018‐06 dated February 12, 2018 resulted in the amalgamation of the three old MPS reserves (operating, sick, vehicle/equipment) into one reserve called the Police Services Reserve. The estimated balance of this new reserve as reported was $281,192. This new reserve will fund all of costs related to the transition to OPP as well as MPS disbandment costs. The estimated reserve continuity follows:

2019 2018 Estimated February 9, 2018 balance in Police Services Reserve $281,192 ‐$3,217,234 Projected Annual Savings due to Change in Policing (Report CAO‐2017‐19) $206,995 $432,182 Contribution to reserve in Budget 2018 $476,730 Withdrawal from reserve for capital in Budget 2018 ‐$674,035 Use of future Police Savings beginning in Budget 2018 (Report TR‐2018‐07) ‐$800,000 ‐$700,000 Use of future Police Savings ‐ Community Justice Program (added Mar 1/18) ‐$50,000 Cost estimates per Report CAO‐2017‐19, September 6, 2017: ‐Related to MPS staff transitioning to OPP ‐$528,884 ‐Related to MPS staff exiting ‐$2,129,232 TOTAL ESTIMATED CUMULATIVE POLICE SERVICES RESERVE BALANCE ‐$3,217,234 ‐$3,485,052

2020

2021

2022

2023

2024

2025

2026

2027

‐$3,485,052

‐$3,728,594

‐$3,011,751

‐$2,259,079

‐$1,472,299

‐$652,295

$199,086

$1,130,231

$356,458

$1,216,843

$1,202,672

$1,186,780

$1,170,004

$1,151,381

$1,131,145

$1,109,227

‐$600,000

‐$500,000

‐$450,000

‐$400,000

‐$350,000

‐$300,000

‐$200,000

‐$200,000

‐$3,728,594

‐$3,011,751

‐$2,259,079

‐$1,472,299

‐$652,295

$199,086

$1,130,231

$2,039,458

This estimated “overdraft” of $3M will be offset by the $13M reserve portfolio balance. In practice, the estimated costs of $2M related to MPS staff exiting will not all occur in 2018 since it is expected that some staff will chose salary continuance. Regardless, this reserve “overdraft” will continue until after the OPP billing model kicks in and adequate anticipated savings are generated to repay the reserve. Reporting on the status of this reserve will happen regularly and updates provided as actual costs are determined. The OPP provide an annual reconciliation of services for the year, usually available to the municipality in February or March for the previous year. The Police Services Reserve will also accumulate any credits received from the OPP Reconciliation (or be used to pay extra charges which are not usually a surprise since they are dependent upon extraordinary occurrences during the year). In future we may wish to add to the Reserve in other ways but those recommendations will come forward to Council during future budget deliberations. WATER/WASTEWATER: The Water and Wastewater Reserves (part of the discretionary reserve balance) as at December 31, 2016 totalled $3,786,388. The Director of Engineering was correct in advising Council that these reserves are not adequate for the infrastructure rehabilitation needed (as shown with the graphs in his presentation on March 1st). This is why we will have to borrow to supplement the water/wastewater reserves. Current legislation mandates that water/waste water users pay their own way which is why the 6% increase in rates is needed this year. You will also recall the fact that the Town does not have a wastewater master plan which may bring to light capital and/or operating issues that are unknown at this time. An increase in rates now will assist in reducing debt for this service area in future years. BOTTOM LINE: The Town can cover the recommendations included in Budget 2018 – the cost of transitioning to the OPP, the proposed capital requirements for Water and Wastewater and many other service delivery enhancements – by increasing the tax rate and water/wastewater rates as recommended. Budget 2018 does rely borrowing up to $8M for the new Operations Centre (amount and annual payments yet to be finalized) and assumes that the King Street Revitalization Project will be funded in large part by senior levels of government, and that the municipal portion of this approximately $18M project will also be provided by debenture borrowing. A report on the Town’s debt capacity will be on the agenda for March 22nd. M. Susan Turnbull, BSc, CPA, CGA Director of Finance/Treasurer Town of Midland (705) 526-4275 ext. 2203

From: Jack Contin [mailto:[email protected]] Sent: March 15, 2018 9:45 AM To: Susan Turnbull; John Skorobohacz Subject: Reserves

Hi Susan, I haven't followed up with you from a couple of weeks ago regarding the reserve you mentioned to cover the cost for MPS transition and any additional costs that may occur. You had mentioned that there was 10.M in a reserve to cover costs incurred. I wanted to know what was earmarked for this reserve previously. More importantly, will the reserve ever be replaced and how will that occur in the future? I am concerned that the reserve could have been used for planning on infrastructure that Andy our Engineer has eluded to in catching up with a shortfall over the last year (3% now 6%) on water. This of course requires addressing some of our current issues in water and wastewater matters including other potential capital priorities that maybe identified in the future. Perhaps, you can provide me with answers. I understand that there are other reserves to address these concerns Thanks Susan. Jack


STAFF REPORT

DEPARTMENT/FUNCTION:

Operations/Transit

DEPARTMENT CHAIR:

Councillor G. MacDonald

DATE:

March 20, 2018

REPORT:

OP2018-B01 Accessible Transit Enhancements Compliance with AODA Regulations

RECOMMENDATION That, Staff Report OP2018-B01 dated March 20, 2018 respecting the Town’s Accessible Transit system be received, and; That the Accessible Transit contracted service budget be increased to $167,000 (an increase of $22,000) to reflect an increase in accessible transit service hours and a decrease in accessible transit fares to mirror the Town’s conventional transit service in compliance with AODA, to be implemented on acceptance of the budget and completion of satisfactory negotiations with the accessible transit service provider, Community Reach. BACKGROUND The Town implemented an Accessible Transit Service in 2005 by partnering with Community Reach to operate the service. The service runs Monday to Friday from 9:00 a.m. to 5:00 p.m. The fares were set at $2.50/ride with the expectation that conventional transit service fares would be increased to match that fare level. A fare increase was never implemented. On January 1, 2017, AODA Regulations came into effect that specified Accessible Transit is to mirror the Conventional Transit in all aspects (time of service and fare levels). The Town’s conventional transit buses are accessible and comply with the AODA Regulations. In order to bring the Town’s Accessible Transit Service into compliance with these new AODA Regulations, more funding is required. ANALYSIS The three main components of the AODA Regulations are: 1. Fare parody 2. Schedule parody 3. Must be able to schedule at least 24 hrs in advance of the required ride with opportunity for same day booking

Council Budget March 22, 2018 Report OP2018-B01

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Accessible Transit Enhancements Compliance with AODA Regulations

Staff is anticipating that the current transit review will identify this gap with the Town’s current service, and as a result we are seeking Council’s approval to proceed with the implementation of Items 1 and 2 to ensure AODA compliance. Our Accessible Transit Service currently complies with Item 3. SUSTAINABILITY This recommendation is consistent with the following sustainability plan goals: Design efficient public facilities in harmony with natural systems: transportation systems Reduce the impact that transportation has on the watershed’s contribution to greenhouse gas emissions Develop municipal plans that focus on mass transit, including car-pooling, implementing connecting trails, and encourage microprivate sector initiatives such as community buses COUNCIL’S STRATEGIC PLAN This report is consistent with the following Council Strategic Plan priorities: Fiscal responsibility and cost containment. CONCLUSION It is recommended that Council increase the Accessible Transit budget by $22,000 in 2018 to provide funds to allow the Accessible Transit Service to comply with the AODA Regulations. FINANCIAL IMPACT An increase of $22,000 to the Accessible Transit Contracted Service budget.

Prepared by: Shawn Berriault, Director of Operations, Parks and Facilities Reviewed by: John Skorobohacz, Chief Administrative Officer Reviewed by: Susan Turnbull, Director of Finance/Treasurer SB/aps cc:

Rick Dalziel, Manager of Maintenance Operations

Council Budget March 22, 2018 Report OP2018-B01

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Accessible Transit Enhancements Compliance with AODA Regulations