CHAPTER 23: WORD PROCESSING - fusedcreations.com

Chapter 23: Word Processing

CHAPTER 23: WORD PROCESSING AVImark allows full access and integration with Microsoft Word for all your word processing needs. You will be able to use several special merge words in the text of any MS Word document, which will insert the correct information from your data files, along with importing digitized images and pictures of your clients, animals or images linked with medical records. Your hospital logo may also be included on any document. AVImark has the ability to use the Sun Microsystems’s products; StarOffice® and OpenOffice®, as alternative word processors. OpenOffice® is a free open source where as StarOffice® can be downloaded at a minimal charge. Although Microsoft is not an absolute requirement, it is a recommended program for at least one computer on your network. As of this printing, StarOffice® and OpenOffice® do not have the capability to print reminders in AVImark, nor does AVImark support the spreadsheet capabilities of these products. In this chapter, you will learn how to: "Use Merge Words" on page 1 "Use Merge Words for Additional Data Fields" on page 1 "Work with Microsoft Word" on page 6

Use Merge Words By typing merge words in the text of virtually any correspondence, AVImark will insert the correct information, at that position in the text. When using a merge word that would require a text box - that is, animal-pictures, graphs, or weight-graphs - AVImark will not allow this document to be printed through OpenOffice®/StarOffice®. To print a photo or graph using these products, the text box must be removed. When using merge words in a document or in an AVImark notes window, include the less than () symbols, before and after the word as shown below. AVImark

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MERGE WORD

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the client's address, (1564 East Walnut Ave) Date client added the client’s second line of address, (P.O. Box 356) the age of the patient, ( 3w) the full description of the age, (3 weeks) the allergy specification of the patient, (Flea) the patient’s name the animal’s alert message the patient’s folder number List of living pets, (names only) Do not include this merge word with other text on the same line the patient’s picture a list of living animals for this client, (includes breed, sex, age, and species) the date of the patient’s next appointment doctor’s initials assigned to the patient’s next appointment the doctor’s name assigned to the patient’s next appointment Any notes attached to the appointment. Only to be used on the check-in document. the time of the patient’s next appointment treatments chosen for the patient’s next appointment

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the client’s Area Code, (604) the client’s balance due, (231.45) the patient’s birthday, (12-23-90) a list of living bovines for this client the breed of the patient the client’s business phone number a list of living canines for this client the client’s cellular phone number the client’s name, patient’s name, facility, check-in date, and check-out date of all patient’s currently checked in Patients check-in or Inpatients Patient checked-out or Out-patients Patients checked-out as Hospitalization the current rabies certificate number the check-in date of the patient’s boarding or hospitalization the check-out date of the patient’s boarding or hospitalization the client’s city of residence, (Patterson) the client’s last name the client’s alert message all notes entered for the client the client’s picture the address of the hospital, (453 East Elm St.) the second line of hospital address the city of the hospital the hospital phone number the hospital slogan as listed in Hospital Setup the state of the hospital the zip code of the hospital the color of the patient the name of your hospital the client’s first name the client’s county name Used to print estimates on templates from the Pred Tablet® only the ID or initials of the staff member currently logged onto AVImark the name of the staff member currently logged onto AVImark the current date, (01-13-94) date of death, (date service performed with Action Code of “D”) the client’s e-mail address the client’s employee a list of living equines for this client a list of services that make up the selected estimate The name of the logged in user who created the estimate Expiration date of the printed estimate. The name of the current estimate the doctor selected for a particular estimate

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prints the normal estimate detail without the quantities prints the price variance for each item on the estimate plus a total an inventory item’s expiration date the facility the current patient was most recently contained in while checked into boarding the client’s FAX number a list of living felines for this client a list of living ferrets for this client Client and spouse first names the client's first name, (John) the client’s folder number a list of patients due and all treatments due for each prints an AVImark® graph on documents the correct pronoun, (‘he’ or ‘she’) the correct pronoun, (‘his’ or ‘hers’) the correct pronoun, (‘him’ or ‘her’) the correct pronoun, (‘his’ or ‘her’) the patient's micro-chip or tattoo number the category name for the item The code of the item the action code(s) for the item the amount last paid for the item, (package) the item description the item location, (the ‘loc’ field) the item unit of measure the normal price of the item. the UPC code for the item the vendor name for the item the client's last name the client’s drivers license number a list of patients due reminders on a consolidated card information about the Pet Portal's patient ID number the hospital logo graphic the unit of measure of the patient weight the manufacturer’s code for the item the client's AVImark Client ID Number the tag number of the last rabies vaccination the item on-hand quantity the item quantity currently on order the item order-pack quantity the order point for the item the item on-order quantity a list of services, with reminders attached to them, that are past due for the patient clients preferred doctor the client's home phone number, (555-6079) the current rabies tag number the referring clients account number and last name the reminder schedule for the patient address of the client in the Relationship field

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the second line of address of the client in the patient's Relationship field the associated client’s work phone number the city of the client in the patient's Relationship field the email address of the client in the patient's Relationship field the fax number of the client in the patient's Relationship field the first name of the client in the patient's Relationship field the last name of the client in the patient's Relationship field the telephone number of the client in the patient's Relationship field the state of the client in the patient's Relationship field the title of the client in the patient's Relationship field the zip code of the client in the patient's Relationship field the referring client’s address the referring client’s second line of address the referring client’s city, state, and zip code the referring client’s account number the referring client’s FAX number the referring client’s first name the referring client’s last name the referring client’s phone number the referring client’s title the selected service amount the selected service code the selected service date the selected service description the doctor’s ID (initials) performing the selected treatment the doctor’s full name performing the selected treatment the doctor’s license number that performed the selected service medical history notes a photo that has been linked to a treatment into a document the selected service quantity the sex code of the patient, (S) the sex name, (Male, Female) the address of the current site, (site clinics) the city of the current site, (site clinics) the hospital name of the current site, (site clinics) the area code and phone number of the current site, (site clinics) the state the current site resides in, (site clinics) the zip code of the current site, (site clinics) Selected abnormalities within the Objective area

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Selected individual abnormalities. Replacing the percent sign with the code of an abnormality will include linked notes for that abnormality. Free-form notes that are linked to the Assessment area Actual BCS value within the Vital Signs area High BCS value within the Vital Signs area CRT value within the Vital Signs area Diagnosis codes that have been accepted into the Assessment area of the SOAP record Diagnostic codes that have been accepted into the Plan area of the SOAP record Heart rate value within the Vital Signs area Client Instructions within the Objective area Actual Other value within the Vital Signs area High Other value within the Vital Signs area Free-form notes that are linked to the Objective area Free-form notes that are linked to the Plan area Problems that are linked to the SOAP record within the Presenting Problems area Diagnostic protocols that are linked to problems listed in the Presenting Problem area Rule-out protocols that are linked to problems listed in the Presenting Problem area Respiratory rate value within the Vital Signs area Rule-out protocols that have been accepted into the Assessment area of the SOAP record Free-form notes that are linked to the Subjective area Temperature value within the Vital Signs area Therapeutic codes that have been accepted into the Plan area of the SOAP record Weight value within the Vital Signs area the patient’s species name, (Canine) patient’s species common name, (in Species Table) the client’s spouse name the client’s Social Security number the client's state of residence, (MO) the current date, (June 7, 2010) the current time, (for example, 12:14) the client's title the list of remindable treatments the patient is due for prints the doctor's "user friendly" name the vaccine method of administration the vaccination date the vaccination description the doctor ID that performed service, (having a vaccine spec.) Prints, on the Rabies certificate, the items measure (cc or ml) attached to a Rabies vaccination or the item measure directly entered in Medical History. the vaccination date due the vaccine expiration date the rabies tag number of the vaccination

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the doctor’s license performing this vaccination, (having a vaccine spec.) the vaccine lot number the vaccine manufacturer the vaccine ‘Code’ in Work with...System Tables...Vaccine Table the vaccine virus type a list of services performed that include a "V" Action Code the hospital web address specified in Hospital Setup, Demographics Tab in the Web site field the weight of the patient, (25 lbs.) the patient's entire weight history in a graph form provides the computer name of the workstation being used the client's Zip/Postal Code, (63956 or A4R3E3)

Use Merge Words for Additional Data Fields If and when you define additional data fields related to clients, animals, treatments, inventory items, and/or diagnoses, AVImark allows you to use the name you assigned to each of the fields as a merge word to be used in any MS Word document. AVImark also allows you to merge photos into MS Word documents using More Stuff data fields of type Photo. • •

Type the name of the additional data field into the document text. Enclose the name with the Less than () symbols.

Work with Microsoft Word AVImark gives you the ability to work with and create new documents using Microsoft Word. Although working with Microsoft Word is very beneficial, it is obviously beyond the scope of this manual to try to explain the details of this software product. Open an existing document from the CID • •

On the CID, open the Applications menu. Click MS Word to display the MS Word Document display window. On the MS Word Document display, open the File menu. Click Open to display the Open Window.

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Select the document you wish to work with. Click Open to display the document.

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After the necessary changes have been made, open the File menu and click Save or Save as. You will need to close MS Word.

Create a new document from the CID • • • • • •

On the CID, open the Applications menu. Click MS Word to display the MS Word Document display window. On the MS Word Document display, open the File menu. Click New to display the New Document window. Choose from among the sample templates to begin with an appropriate document style and click OK. Use the prompts on the sample form to type the new document, using the appropriate merge words if applicable. On the File menu, click Save as to display the Save as window. In the File name window, type the name you wish to save the document as and click Save.

Delete a document from the CID • • • •

On the CID, open the Applications menu. Click MS Word to display the MS Word Document display window. On the MS Word Document display, open the File menu and click Open to display the Open Window. Select the document you wish to delete. Right-click and from the shortcut menu click Delete. You will need to click Yes to confirm.

To learn more about:

Search the Help for:

Specify using MS Word®/Open Office®

Table of Contents – Word Processing & Forms

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