Bank Summary. Bank Number. Ending. Balance. First Farmers Bank & Trust. 5. 15,189. $. First National Bank of Montere
CUTPL Financial Summary (Jun 2012) Bank Summary First Farmers Bank & Trust First National Bank of Monterey First Farmers Bank & Trust First Farmers Bank & Trust First Farmers Bank & Trust
5 7 8 9 10
TOTAL ALL BANKS 2012 Appropriation
Funds Operating Fund LIRF Debt Services Rainy Day Gift and Grant Funds2 Misc3
Ending Balance
Bank Number
$ $ $ $ $
15,189 766,833 2,122 3,602 10,104
$
797,849 YTD
$
$
7,772
$
$ 100,500
$
$
$
-
4,524
$
$
2,407
$
331,546
596,168
$
223,725
$
8,162
$
390
$
201,000
$
100,500
$
35,000
$
-
$
Operating Fund
Receipts1
$ 372,443
$
TOTAL ALL FUNDS
YTD
Unexpended Balance
Disbursemnts1
Jun Projection
Jun
35,000
265,331
Ending Balance 9.9 $ 361,661
Target 6 months operation
#
$
12,768
$100,000+
#
$ 127,744
$100,500+
#
$ 142,329
$100,000+
963
#
$ 147,409
$100,000+
$
7,081
#
$
$
385,175
111,800
YTD
Difference
5,938
zero+
$ 797,849
%
YTD Projection
%
Difference
RECEIPTS Tax Receipts Other Receipts
TOTAL RECEIPTS
$ $ $
16,684 $ 1,080 $ 17,764 $
$ $ $ $ $
23,937 774 9,044 2,653 36,407
167,552 $ 1,320 $ 168,872 $
19,308 $ (240) $ 19,068 $
258,530 6,801 265,331
97.4% 2.6% 100.0%
$ 216,447 $ 7,918 $ 224,365
96.5% 3.5% 100.0%
$ $ $
42,083 (1,118) 40,965
$ $ $ $ $
(1,712) (844) 3,719 (1,340) (177)
EXPENDITURES Personal Services Supplies Other Services and Charges Capital Outlays
TOTAL EXPENDITURES
$ $ $ $ $
22,486 746 6,869 2,600 32,701
$ $ $ $ $
Adjustments (see Notes page) Total Disbursements ENDING BALANCE
1,451 28 2,175 53 3,706
$ $ $ $ $
145,330 3,631 55,702 14,662 219,324
$
4,401
$ 223,725 $ 361,661
66.3% 1.7% 25.4% 6.7% 100.0%
$ 147,042 $ 4,475 $ 51,983 $ 16,002 $ 219,501
67.0% 2.0% 23.7% 7.3% 100.0%
$ 324,919
$ 36,742
Financial Targets Operating Fund (number of months balance is sufficient to cover)
6 mos. operation Jan & Jul 1st
9.9
Materials Expenditures (YTD as percent of Operating Expenditures)4
7.5% minimum
7.3%
Personal Services (YTD as percent of Operating Expenditures)4
65% maximum
66.3%
Notes Transfers YTD between Operating Fund bank accounts
$ 320,000.00
Notes: 1
Does not include transfers within funds
2
Includes all Gift & Grant Funds (500-599 in Chart of Accounts)
3
Includes Levy Excess (010), Payroll (200) and PLAC (800)
4
Transfers to LIRF are excluded in calculation
7/14/2012 8:51 AM
Page 1 of 4
CUTPL 2012 Operating Fund: Working Budget 2012 Operating Fund
Jun
Jun Projection
Difference
YTD
◄ ?
%
YTD Projection
%
Difference
◄ ?
see Notes
RECEIPTS General Property Taxes Financial Institution Tax CAGIT Certified Shares CAGIT PTRC Auto and Aircraft Excise Tax CVET Photocopy Fees Fines & Fees Interest Earned Refunds / Reimbursements Miscellaneous
$ 170,146 $ 157,728 $ 30 $ 45 $ 9,049 $ 7,830 $ 1,949 $ 1,949 $ 5,686 $ $ $ $ 284 $ 250 $ 579 $ 583 $ 217 $ 483 $ $ $ $ 3 TOTAL RECEIPTS $ 187,940 $ 168,872
2012 Operating Fund
Jun
Jun Projection
$ $ $ $ $ $ $ $ $ $ $ $
12,418 (15) 1,219 0 5,686 34 (4) (267) (3) 19,068
Difference
◄ ◄ ◄
◄
$ 170,146 $ 30 $ 65,855 $ 16,068 $ 5,686 $ 745 $ 1,218 $ 3,584 $ 1,666 $ 332 $ $ 265,331
YTD
◄ ?
64.1% 0.0% 24.8% 6.1% 2.1% 0.3% 0.5% 1.4% 0.6% 0.1% 0.0% 100.0%
%
$ 157,728 $ 45 $ 46,980 $ 11,695 $ $ $ 1,500 $ 3,500 $ 2,900 $ $ 18 $ 224,365 YTD Projection
70.3% 0.0% 20.9% 5.2% 0.0% 0.0% 0.7% 1.6% 1.3% 0.0% 0.0% 100.0%
%
$ $ $ $ $ $ $ $ $ $ $ $
12,418 (15) 18,876 4,373 5,686 745 (282) 84 (1,234) 332 (18) 40,965
Difference
◄
B
◄ ◄ ◄
5 5 C A
◄ ◄ ?
see Notes
EXPENDITURES 100 PERSONAL SERVICES Salary of Librarian Salary of Assistants Employee Benefits
$ $ $ FICA (Employer's Share) $ PERF (Employer's Share) $ Group Insurance (Employer's Share) $ Unemployment Compensation $ TOTAL PERSONAL SERVICES $
200 SUPPLIES Office Supplies Operating Supplies
$ $ Cleaning and Sanitation Supplies $ Misc Operating Supplies $ Repair and Maintenance Supplies $ Other Supplies $ TOTAL SUPPLIES $
0 (368) 1,819 ◄ (30) 1,891 ◄ (42) 1,451 ◄
$ 20,808 $ 97,343 $ 27,179 $ 9,026 $ 5,672 $ 12,481 $ $ 145,330
9.5%
3,201 15,190 5,546 1,405 4,141 23,937
$ $ $ $ $ $ $ $
3,201 15,558 3,727 1,435 2,250 42 22,486
$ $ $ $ $ $ $ $
374 240 240 160 774
$ $ $ $ $ $ $
333 221 83 138 192 746
$ $ $ $ $ $ $
41 20 (83) 103 (32) 28
$ $ $ $ $ $ $
1,855 1,098 374 724 678 3,631
0.8%
382 201 9 172 2,398 1,435 963 2,803 2,409 233 161
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
381 83 206 33 58 17 17 1,400 1,400 2,544 2,185 217 142
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
0 (83) (5) (24) 113 (17) (17) 998 ◄ 35 963 ◄ 259 224 17 19
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
6,825 1,479 230 1,770 2,976 143 227 59 59 7,493 1,435 5,095 963 20,903 18,605 1,362 936
3.1%
44.4% 12.4% 4.1% 2.6% 5.7% 0.0% 66.3%
0.5% 0.2% 0.3% 0.0% 0.3% 1.7%
$ 20,808 $ 97,725 $ 28,509 $ 9,068 $ 5,691 $ 13,500 $ 250 $ 147,042
9.5% 44.5% 13.0% 4.1% 2.6% 6.2% 0.1% 67.0%
$ $ $ $ $ $ $
2,000 1,325 500 825 1,150 4,475
0.9%
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
5,720 500 1,464 230 2,976 200 350 100 100 6,400 1,400 5,000 19,447 17,297 1,300 850
2.6%
0.6% 0.2% 0.4% 0.0% 0.5% 2.0%
$ $ $ $ $ $ $ $
0 (382) (1,330) (42) (19) (1,019) (250) (1,712)
$ $ $ $ $ $ $
(145) (227) (126) (101) (472) (844)
D
300 OTHER SERVICES AND CHGS Professional Services Legal Payroll E-Rate Filing Computer Support Computer DB &Software (Materials) Computer DB &Software (Other) Debt Collection Misc Professional Services
Printing and Advertising Advertising and Publication of Notices Other Printing
Insurance Official Bonds Property-Liability Worker's Compensation
Utilities Gas & Electricity Water Waste Disposal Services
7/14/2012 8:51 AM
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
0.0% 0.7% 0.1% 0.0% 0.8% 1.4% 0.1% 0.1% 0.0% 0.0% 0.0% 3.4% 0.7% 2.3% 0.4% 9.5% 8.5% 0.6% 0.4%
0.2% 0.7% 0.1% 0.0% 0.0% 1.4% 0.1% 0.2% 0.0% 0.0% 0.0% 2.9% 0.6% 2.3% 0.0% 8.9% 7.9% 0.6% 0.4%
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
1,105 (500) 15 1,770 3 (57) (123) (42) (42) 1,093 35 95 963 E 1,456 1,309 62 86 Page 2 of 4
CUTPL 2012 Operating Fund: Working Budget 2012 Operating Fund
Jun
Repairs and Maintenance
$ Cleaning Service (Interior) $ Cleaning Service Misc $ Elevator (Service Contract) $ Elevator Misc $ Fire Monitoring $ HVAC (Service Contract) $ HVAC Misc $ Pest Control $ Snow Removal $ Misc R&M Building $ Misc R&M Equipment $ Rentals $ Dues $ Communication and Transportation $ Telephone $ Postage $ Travel Expense $ Professional Meetings $ Education Reimbursement $ Internet Access $ Misc Comm and Trans $ Transfer to LIRF $ TOTAL OTHER SVCS AND CHGS $ 400 CAPITAL OUTLAYS Furniture & Equipment Books Periodicals
$ $ $ EBSCO $ Newspapers $ Misc Periodicals $ Nonprinted Materials $ CDs/DVDs $ Audio Books $ Misc Nonprinted Materials $ TOTAL CAPITAL OUTLAYS $
Jun Projection
Difference
2,689 969 50 1,649 21 772 225 384 163 9,044
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
1,608 1,021 83 83 50 333 38 919 300 33 208 208 83 82 4 6,869
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
132 1,466 248 208 40 806 806 2,653
$ $ $ $ $ $ $ $ $ $ $
125 1,667 17 17 792 625 167 2,600
$ $ $ $ $ $ $ $ $ $ $
TOTAL EXPENDITURES $ 36,407 $ 32,701 $ BALANCE Beginning Balance plus Receipts minus Expenditures Adjustments (see Summary Page) ENDING BALANCE
Flag Criteria ◄ favorable ◄ unfavorable
7/14/2012 8:51 AM
$ $ $ $ $
Jun
Jun Projection
210,128 187,940 36,407 361,661
$ $ $ $ $
188,748 168,872 32,701 324,919
1,081 ◄ (52) (83) (83) 1,316 ◄ (17) (147) (75) (33) 176 (208) (83) 82 (4) 2,175 ◄ 7 (200) 231 208 23 14 181 (167) 53 3,706 ◄
Difference
YTD
◄ ?
◄ ?
$ $ $
21,380 ◄ 19,068 ◄ 3,706 ◄
$
36,742 ◄
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
14,493 6,069 416 450 1,886 1,077 300 1,407 2,762 126 20 295 5,615 1,426 198 986 1,629 1,375 55,702
$ $ $ $ $ $ $ $ $ $ $
440 9,413 465 357 108 4,343 4,321 23 14,662
% 6.6% 2.8% 0.0% 0.2% 0.0% 0.2% 0.9% 0.5% 0.1% 0.6% 1.3% 0.1% 0.0% 0.1% 2.6% 0.7% 0.1% 0.4% 0.7% 0.0% 0.6% 0.0% 0.0% 25.4%
0.2% 4.3% 0.2% 0.0% 0.2% 0.0% 2.0% 2.0% 0.0% 0.0% 6.7%
YTD Projection
$
Percent Amount
$
6.6%
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
14,502 6,375 425 416 500 1,886 500 300 1,875 2,000 225 300 5,514 1,800 200 1,250 1,250 500 489 25 51,983
$ $ $ $ $ $ $ $ $ $ $
750 10,000 502 402 100 4,750 3,750 1,000 16,002
0.3%
2.9% 0.2% 0.2% 0.2% 0.0% 0.9% 0.2% 0.1% 0.9% 0.9% 0.1% 0.0% 0.1% 2.5% 0.8% 0.1% 0.6% 0.6% 0.2% 0.2% 0.0% 0.0% 23.7%
4.6% 0.2% 0.0% 0.2% 0.0% 2.2% 1.7% 0.5% 0.0% 7.3%
$ 219,324
100.0%
$ 219,501
100.0%
YTD
%
YTD Projection
%
$ 265,331 $ 219,324 $ (4,401)
$ 224,365 $ 219,501 $ -
Current Month Minimum
%
◄ ?
Difference
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
(9) (306) (425) (500) 450 (1) 577 (468) 762 (99) 20 (5) 101 (374) (2) (264) 379 (500) 886 (25) 3,719 ◄
$ $ $ $ $ $ $ $ $ $ $
(310) (587) (37) (45) 8 (407) 571 (977) (1,340)
$
(177)
see Notes
4
1
6
2
◄ ?
Difference
$ $ $ $
40,965 (177) (4,401)
$
2,000 15% 3,000
see Notes
YTD 500 10% 750
Minimum
see Notes
Percent Amount
$
* *
Page 3 of 4
Notes for CUTPL 2012 Working Budget * Difference is at least $500 ($2000 YTD) AND greater than 10% (15%) from the Projection, OR difference is at least $750 ($3000 YTD) regardless of % * Tech Grant (eRate reimbursement) has been removed from Operating Fund Receipts and set up as a separate fund as required by state * Internet Access expenditure has been reduced by amount in Tech Grant Fund 01/03/12: Transfer $20,000 from Money Market Plus savings account to checking account ($20,000 YTD) 01/17/12: Transfer $20,000 from Money Market Plus savings account to checking account ($40,000 YTD) 1
01/28/12: $1077 to McGrath for HVAC repair 02/07/12: Transfer $20,000 from Money Market Plus savings account to checking account ($60,000 YTD)
2
02/07/12: $886 to Education Networks of America for Oct & Nov 2011 internet service 02/28/12: Transfer $20,000 from Money Market Plus savings account to checking account ($80,000 YTD)
3
03/05/12: $1770 to Chester Inc for 20 MS Office Professional and 25 Windows Professional licenses 03/14/12: Transfer $20,000 from Money Market Plus savings account to checking account ($100,000 YTD)
4
03/20/12: $450 to Schmitt Communications for fire alarm testing and inspection 03/28/12: Transfer $20,000 from Money Market Plus savings account to checking account ($120,000 YTD) 04/09/12: Transfer $20,000 from Money Market Plus savings account to checking account ($140,000 YTD) 05/01/12: Transfer $20,000 from Money Market Plus savings account to checking account ($160,000 YTD)
5
05/09/12: $20,500 Undistributed Jan 2011 to Apr 2012 CAGIT & PTRC shortage received; May-Dec 2012 will include $1522 additional per month 05/21/12: $27.36 Adjustment, lost paycheck entered as a Receipt in Operating Fund 05/22/12: Transfer $20,000 from Money Market Plus savings account to checking account ($180,000 YTD)
6
05/22/12: Prof Meetings of $1337 paid for Andrew & Teresa's Evergreen Conference and Jim's Computrain summit
A
05/24/12: $745 CVET distribution received, not expected until August 05/25/12: $4373.16 Adjustment, PTRC monies transferred from Operating Fund to Levy Excess Fund
B
June: Spring Distribution of Property Taxes $12,418 greater than expected
C
June: $5686 Auto and Aircraft Excise Tax distribution received, not expected until August
D
June: June and July payments made to Anthem for Group Insurance
E
June: Annual Worker's Comp paid in June was projected for July
7
06/05/12: $1542.50 to Korellis Roofing for roof repairs 06/05/12: Transfer $20,000 from Money Market Plus savings account to checking account ($200,000 YTD) 06/19/12: Transfer $120,000 from Money Market Plus savings account to checking account ($320,000 YTD)
7/14/2012 8:51 AM
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