APA and MLA Document Templates .... Open Office, Works, WordPerfect
templates . ... click on the Help Topic “Using Dr Paper with MS Works or Open
Office.” ...
6 Dr Paper
Supports APA 6th and 5th edition, & MLA 6th edition
Version
Software
APA and MLA Format Made Easy.
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APA and MLA Document Templates
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CiteWrite Reference Formatter
Set up your paper with the proper margins, header, title page, section level headings & page numbers easily and quickly. Just fill out the dialog, click, and start typing your paper.
Dr Paper’s reference formatter will help you collect bibliographic information on all your sources, and format citations in APA or MLA style, instantly! Just click to write the formatted references to your paper. It’s that easy.
Smart Software for Research and Writing from The Write Direction
About Dr Paper Software . . . . . Dr Paper Software helps you focus on the content of your writing by automating the process of formatting documents and references according to the specifications defined in the APA and MLA Style Guides. An introduction to basics of APA and MLA Style can be found in the Dr Paper Help files (click on the Dr Paper Help icon on your desktop). Please note that the Dr Paper Software is not a replacement for the MLA and APA Manuals. It does not check for elements of style having to do with the content (such as the use of abbreviations, avoidance of denigrating labels, use of the active voice) of the paper.
Copyright © 1987-2009 by Oberon / The Write Direction, Columbus, Ohio
All rights reserved. No part of this publication may be reproduced without the written permission from the publisher.
Please observe the copyright laws. Dr Paper is an excellent software package that we offer at a price we think most students can afford; our generous license agreement permits the installation of the software on all the computers you use to write papers. The Dr Paper team would like to say that when you tell your friends about Dr Paper, your efforts are very much appreciated. Please direct your friends to the website Order Form at http://apaguide.net -- so we can continue bringing affordable software to all students.
Register your copy of Dr Paper. Before you get started using Dr Paper, take a moment to register. To receive technical support and notices of upgrades, you must register yourself as a Dr Paper user at: thewritedirection.net/register Do this now, before you get started and forget!
Contents . . . . Installation_ _____________________________________________________5 Formatting the Paper . . . Creating an APA or MLA Document_ ____________________________7 APA Style papers_ _________________________________________8 MLA Style papers_________________________________________11 Save your document and start writing__________________________13 Paste a previously written paper into the new document___________13 The Dr Paper Styles Toolbar___________________________________13 Check over your formatted document_ _________________________14 APA Section headings_ ______________________________________16 Quotations and tables_______________________________________18 Documenting sources Introduction_______________________________________________19 Start CiteWrite_ ____________________________________________20 CiteWrite Rules_____________________________________________21 Add entries or “records” to your reference datafile for sources_ ______22 Save and name your datafile__________________________________22 Use the Researcher to find sources_____________________________23 Switching between your paper and CiteWrite____________________23 Intext citations_____________________________________________24 Insert in text cites into your paper_____________________________24 Write an APA Reference List___________________________________26 Write an MLA List of Works Cited_______________________________27 Samples and help___________________________________________28 Starting a new paper: Create a new CiteWrite datafile______________29 Questions, technical support_______________________________________29 Finding bibliographic information Articles in journals__________________________________________30 Books, short works bound into collections_______________________32 Web pages_ _______________________________________________34 Sample CiteWrite entries A standalone web page______________________________________36 An article in a Magazine or Popular Periodical____________________37 An article on the web, based on a print source_ __________________37 A basic book; book, translated, edited, or edition_ ________________38 When no author is listed_ ____________________________________39 When there are many authors_________________________________39 About the Online Researcher_______________________________________40 Include active links in your CiteWrite records__________________________41 Write a reading list, or a document with your notes_____________________41 Bibliography____________________________________________________42
The Dr Paper Research Writing Strategy Following this basic strategy will let you make the most of the Dr Paper Software:
1
Enter a “notecard” or record in CiteWrite for all the source works you plan to cite in your paper; enter a Note record in CiteWrite for all the quotations you plan to use in your paper. Turn to page 15, review the Guidelines, and then enter your first record in CiteWrite. Familiarizing yourself with CiteWrite’s talents now, at the beginning of the writing process, will make putting the finishing touches on the final paper a breeze.
2
Plan your discussion carefully - draft an outline of your paper. If you are writing in APA style, see page 10 for details on section headings; for examples of papers with section headings, click on the Dr Paper Help icon, and then the topic titled “Section Headings.”
3
Use the Dr Paper templates to create a formatted document (page 5), and save it with a new name. Use the built in Styles (click Format, Styles and Formatting to see the list of built in Styles) to ensure that Body text, Quotations, Section headings, etc., in your document, are formatted correctly. If you need help using the Styles in Word, see the Help topic “Using Styles.”
4
Use CiteWrite to document your sources (page 13). As you are writing, use CiteWrite to format in text cites. When you are finished, use CiteWrite to format and alphabetize your Reference List.
Installation from the CD. To install Dr. Paper software: 1
Insert the Dr. Paper CD in your computer. The installation graphic will display*.
2
Click on the selection to Install Dr. Paper.
3
Follow the prompts to install Dr. Paper.
* If the installation graphic does not automatically display, use Explorer to open My Computer, and double click on your CD Rom drive.
Installing Dr Paper from the download. To install the Dr. PaperSoftware from a downloaded setup file: 1
Cl.ick on the link to the installer file (which is basically a CD packed into a file) and then SAVE the file to your MY DOCUMENTS folder.
2
Double click on the file you downloaded,
drpaper6-installer.exe 3
Click the RUN button to begin the installation, and follow the prompts.
Uninstalling Dr Paper. If you need to uninstall Dr Paper: 1
Click Start, Control Panel, Add or Remove Programs.
2
Click on Dr Paper 6, and then click the Change/Remove button.
If Dr Paper remains on your Word menu, click Tools, Customize, and drag the Dr Paper item off the Word menu.
MS Word users: Enable the Macros. If you are using MS Word, you may need to change the Macro security level to make sure Word will run macros. Here is how to change this setting: In Word 2002 or 2003: Click Tools, Macros, Security, and change the setting to Medium. Then Click OK, and close Word. For more details, see the Quickstart Sheet. 1
In Word 2007, click the Office Button , and then click on the Word Options Button.
2
Click on the Trust Center tab (in the right column), and then the Trust Center Settings Button in the lower right hand corner of the screen.
3
Make sure the option to Disable all macros except digitally signed macros is selected, and click OK.
The first time you create a document using Dr Paper, you may see this dialog: Click the button to ENABLE the macros. Check the option to Always Trust macros from Oberon / The Write Direction. (If you check the “Always Trust” option, this dialog will not display when you create a Word document with the Dr Paper Templates.)
Formatting the paper . . . . . Create an APA or MLA document. To create a new document with Word, click Addins > Dr Paper > New Document, and set the options for your paper: On Word 2007, Dr Paper is under Addins.
On Word 2002 and 2003, Dr Paper is on the Main Menu.
Check the options* for your paper, and then click the Next button.
Sometimes, the settings in Word do not permit Dr Paper to be installed on the Word Main Menu. If Dr Paper did not install on your Word Main Menu, just click Start, Programs, DrPaper Version 6, and select one of the options to create a paper. *IMPORTANT: PLEASE NOTE Before you create your first paper, find out if your instructor or editor has any requirements that differ from the standard APA or MLA guidelines
APA Style papers . . . . . Example for a student paper.
If you are creating an article for submisstion to a journal, you will want to leave the “CourseID” etc. spaces blank. When you have filled out the dialog, click OK to finish creating a Word document for a paper in APA style. The cursor will be in position for you to begin typing your paper.
Student papers vs. Standard APA manuscripts. APA Style requirements for title pages differ slightly depending on the destination of the manuscript. Make certain you check with your editor or instructor to see if they have any requirements that differ from the standard APA Guidelines. Author. The name of the author of the paper (this would be you). School or Research Organization. This is the name of the university, school, or research organization with which the author is affiliated. Course ID, Instructor, Date submitted (optional). The Dr. Paper templates allow you to include optional information (e.g., the name of the course, your instructor’s name, the date on which the paper was submitted), that may be required by your instructor for student papers. To omit the information, simply leave the text boxes blank. Title. Capitalize all significant words in the title. If the title is especially long, break the title into a two line title. Running head. The Running head is an abbreviation of the paper title, intended for use primarily when an article is printed in a journal. Type this into the form in ALL CAPS.
Open Office, Works, WordPerfect templates . . . . . If your word processor is MS Works, WordPerfect, or Open Office, you will want to make certain you choose the correct selections for creating documents. The document templates for Works and WordPerfect do not contain macros; they are, however, blank template documents formatted in APA Style. Just highlight the “prompt” text (Author, for instance), and replace it with your information.
c:\drpaper6\apa1.doc
c:\drpaper6\apa2.doc
For short papers that do not require an abstract. For long papers or articles when an abstract is required.
Note as well that when you use CiteWrite, you will need to press Ctrl+V (or Edit, Paste) to insert intext citations and your reference list in your documents. For more details, click Start, All Programs, DrPaper Version 6, Dr Paper Help, and click on the Help Topic “Using Dr Paper with MS Works or Open Office.”
If you are using Word Perfect, Works, or the Mac version, the document template opens as a formatted APA document. Highlight the prompts and replace them with the appropriate text.
10
MLA Style papers . . . . For papers conforming to the MLA Style guidelines, you will need to enter student course information.
Author. The name of the author of the paper (this would be you). School or Research Organization. This is the name of the university, school, or research organization with which the author is affiliated. Course ID, Instructor, Date submitted. This information is required for MLA Style papers. Title. Capitalize all significant words in the title. If the title is especially long, break the title into a two line title. If you need a cover page, use the template for an MLA Paper with a cover page. When you have filled out the dialog, click OK to create a Word document for a student paper in MLA style. The cursor will be in position for you to begin typing your paper.
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Save your document and start writing . . . . When you click Next, Dr Paper will create a formatted Word document, and you are ready to begin writing your paper.
Before you begin writing your paper, click File, Save, and give your new document a name. Once the document is saved, type the first sentence of your paper. If you need to edit the page header for your document, doubleclick on the header. When you are finished, doubleclick in the body of the document to save your changes.
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Pasting a paper into the document . . . . If you have already written your paper in another document, you can paste the contents into the new document created with Dr Paper. Just open the document with the text of your paper, highlight the BODY of the paper, and click Edit, Copy. Now go back to the new document created with Dr Paper. Highlight the sentence that says “Start typing your paper here,” and then click Edit, Paste. Use the Styles in Dr Paper to format BODY text, Section headings, and quotations. Use CiteWrite to make sure the References are formatted correctly.
Use the Built in Styles to format text . . . . The Styles Toolbar will be at the top of the page. You can use the built in Styles in documents created with Dr Paper to format body text, section headings and quotes. Click Home, Format, Styles to view the Styles listing. When you click on a line of text, and then click on one of the Styles, Word changes the style to your selection. To format a section heading, for instance, press Enter to place the cursor on a NEW LINE, and the click the Heading 1 Style. Type the heading, and then press ENTER again to return to BODYTEXT style. You can alsouse the Styles Toolbar at the top of the document by clicking Addins, DrPaper.
13
Check over your formatted document . . . . Before you get too far along in your writing, take a moment to check over the document, and make sure everything is as it should be.
APA Cover page. If you have entered information for an APA student paper, the course name, instructor, and date submitted will be centered toward the bottom of the page. Page Header. For APA papers, the Page Header should have the Short Title of your paper, and the page number. If the Short Title for your APA paper is too long, your page header may display on two lines. Margins. Margins are preset to 1” on all sides for both MLA and APA Style papers. Student information. Your instructor may prefer that you remove the spaces between the school name and the course name, instructor name, and date submitted.
14
MLA First page. The course name, instructor, and date submitted will be flush left, at the top of the page. (MLA Papers do not typically include cover pages; course information is included at the top of the first page of the paper.) Page Header. For MLA papers, the page header should have your name and the page number. Margins. Margins are preset to 1” on all sides for both MLA and APA Style papers.
If you need more information on the APA or MLA Guidelines, and additional samples, open the Dr Paper Help file, and click on the sections summarizing APA and MLA Style. There you will find more details as well as sample papers.
Additional templates and samples . . . . More templates and samples are in the Dr Paper folder. You can look through these files by clicking Start, My Computer, Local Disk C:, and then clicking to open the drpaper5 folder.
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APA Section headings . . . . Section level headings are a standard part of APA Style, but are not required for MLA Style. Section headings help your readers follow the flow of your discussion. For student APA papers, there are usually three levels of headings, that should be formatted as follows: First Level Heading, Bold, Centered, Upper and Lower Case Second Level Heading, Bold, Flush Left, Upper and Lower Case For most papers, 2 or 3 heading levels is sufficient. Section heading styles are also included in the MLA templates, in case you would like to use headings to organize your discussion. To format a heading in the correct style:
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1
Position the cursor on the line where you would like to insert a heading and click the appropriate button.
2
For a first level heading, for instance, you would click Heading 1:
3
Make certain you have typed the heading with the correct capitalization rules (see above).
Sometimes the second time you open a document, the APA Toolbar is not displayed. To redisplay the Styles Toolbar, click View, Toolbar, APA Style. If you do not have the APA or MLA Toolbar available, simply click Format, Styles and Formatting, to display Word’s Styles menu, and then click on the appropriate Heading Style
To read through additional rules pertaining to section headings for APA Style, click Start, Programs, Dr Paper Version 5, Help, and then click on About APA Style.
17
Quotations . . . . Longer quotations should be set apart from the surrounding text, without quotation marks, in block format, indented from the left margin, and double spaced. If the quotation is more than one paragraph, indent the first line of the second paragraph about 1/2 inch (5 spaces) for APA Style, or 1 inch (10 spaces) for MLA Style. To format text as a quotation, click “Quote” on the Style toolbar, or choose “Indent” from the Styles sidebar.
Tables . . . . To include a predefined table in your paper, click Start, Programs, DrPaper5, and select the option to open the Tables Template document. Copy the table with the correct number of columns to your paper, and enter your research findings in the table.
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Documenting sources . . . . . In all types of research writing, it is necessary to document the source works that underpin particular concepts, positions, propositions and arguments with references. The bibliographic citations you include in your papers serve a number of purposes: •
Provide evidence that your position is well-researched and carefully considered. The references you provide your readers allow you to demonstrate that your position or argument is thoroughly researched and that you have referenced, or addressed, the critical authorities relevant to the issues. Researching what others have written about your topic allows you to support your own position with the opinions of experts, shows that you are able to address the opinions of those who might disagree with you, and generally illustrates that you have educated yourself by consulting experts in the field.
•
Give credit to the author of an original concept or theory presented. Giving proper attribution to those whose thoughts, words, and ideas you use is an important concept in scholarly writing. For these reasons, it is important to adopt habits of collecting the bibliographic information on source works necessary for correct citations in an organized and thorough manner.
•
Help readers identify and locate the source work. It is important that readers should be able to find the works you have used to inform your research easily and efficiently from the information included in your citations.
Intro to using CiteWrite to cite your sources . . . . To enter references for your document, use CiteWrite. CiteWrite is a limited version of Citation Bibliographic and Research Note Software, specifically for use with the Dr Paper templates.
Here’s an overview of how CiteWrite works: 1. 2. Enter bibliographic Insert intext cites in your info. paper. Bibliographic Click Format, Intext cite information for your to format an Author Date research sources will be (APA) or Author-Page entered onto notecard (MLA) cite, and then click like forms in CiteWrite. Insert to place the cite in your document.
3. Write the bibliography. Click Format, Write Bibliography to alphabetize, and write formatted references for the works cited in your paper. 19
Create a Reference datafile . . . 1
Start Word*, and then click
Addins
> Dr Paper
> Reference. CiteWrite will start.
2
Click Create New Datafile
to create your first datafile.
3
CiteWrite will display a dialog, asking what type of source work you would like to include in your datafile.
Highlight the type of source work, and click OK. CiteWrite will display a blank form for your first record.
Here is what a record for a web page might look like: Take a moment to look over the examples for different types of sources, starting on page 30. For more samples, click Dr Paper, Help, and then click References.
*Ifyou are using Word 2002 or 2003, click Dr Paper, Reference. If Dr Paper is not on your MS Word menu, or if you are using Works (or WordPerfect), just doubleclick on the CiteWrite icon on your desktop. 20
Follow these few CiteWrite Rules . . . Names. Always enter author and editor name(s) in the order in which they appear on the title page, and invert the first and last names. Enter ALL the author names on the title page. When there is more than one author, separate the names of the individuals with a semi-colon:
Smith, Jane R.; Wilson, James B.; Lee, R. W.; West, Mary Article and Book Titles. Enter article and book titles in lower case, except for the first word, and proper nouns. CiteWrite will capitalize the words that need to be capitalized when you write your references:
Memory and cognition: a view from New London Clinic Journal titles. Enter journal names in upper case:
New England Journal of Medicine Chronicle of Higher Education Inclusive Pages. The inclusive pages for an article are the page on which the article begins, and the page on which it ends. Do not enter “pp.”; Citation will add this tag when it is required.
224-256 Specific page. If you are citing a direct quote from one of your sources, enter the page on which that quote appears.
Note. Information must be entered in this way in order for your references to be formatted correctly. If you follow these few rules, your references will be formatted automatically, in correct APA, MLA, or Turabian Style.
21
Add records for the sources you cite . . . . Your references datafile in CiteWrite should have a “record” for each of the source works you cite in your paper. 1
To add another entry (or record), click Edit, Add Record (or click the Add Record button at the bottom of the screen).
CiteWrite will display the Select Form dialog.
2
Choose the form that you need for the work, and type in the bibliographic information, following the guidelines on the previous page.
Type in a few of your references now. If you aren’t sure how to enter information for a particular type of work, use the examples in this booklet (page 30-39) and in the Help file.
SAVE and NAME your datafile . . . . Click File, Save to save your datafile, and give it a name. Remember the name you have given the datafile. It is also a very good idea to back up your datafile. You can easily make a backup of your datafile by clicking File, Save As, and saving the datafile with a new name. Or you can email a copy of the datafile to yourself as an attachment. You can also copy the datafile to a CD. If you take a break from writing your paper, click File, Exit to close your datafile and exit CiteWrite. When you want to begin writing again, just start CiteWrite again and open your datafile. 22
Use the Researcher to find sources . . . . You can use the new Online Researcher Addon for CiteWrite to import bibliographic information for potential source works in your CiteWrite datafile. Click Research, Online Help for more information.
Switching between Word and CiteWrite . . . . When you are writing your paper, you will want to keep Word and CiteWrite open at the same time. To switch between your paper and CiteWrite, use the icons on the Task Bar (next to the Start button) at the bottom of your screen.
Switch to your paper by clicking on the Blue Word icon.
Switch to CiteWrite by clicking on Citation icon.
If you have the Current Record Preview box or the Short List open, you will see an icon for this as well.
Click on the middle button at the top right hand corner of CiteWrite or Word, and then use the cursor to resize the Window.
Alternatively, you can resize the Windows for Word and CiteWrite so that they appear side by side on your screen.
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In text citations . . . . Intext citations, for either APA or MLA Style, are placed in the body of your paper. In text cites are “shortened” versions of the full reference in the list of Works Cited, or Reference List, at the end of the paper. For APA Style, the in text citation includes the author’s last name, the year of publication (Andrews, 2007). If the material is a direct quote, the cite should include a specific page reference as well (Smith, 2000, p. 220). For MLA Style, the in text citation usually includes the author’s last name and a specific page reference (Smith 228). If your instructor has asked you to use footnotes or endnotes for your paper, you will have numbers in the text of your document. If you are not sure what an intext citation is, please open the Dr Paper Help file, and click References > Introduction to APA (or MLA) References.
Insert in text cites into your paper . . . . To insert in text cites into your paper: 1
In your paper, put the cursor where you need an intext citation.
(If you need to write a footnote, click Insert, Reference, Footnote.) 2
Find the entry for the work you want to cite in your datafile. You can use the QuickSearch feature to find the record, by entering the author’s name, or any word in the title. Type a search term in the QuickSearch box. CiteWrite will go to the first record in the datafile containing that term, and popup a list of all records in the datafile that contain the term.
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Or, you can click Format, Find work in Short List to display a list of the entries in your datafile, and then doubleclick on the entry for the work you want to cite.
Click the Cite button to format the current record as an intext cite.
3
Click Insert Cite on the Preview box to place the formatted in text cite in your document. You can change the Style of the formatted citation in the Current Record Preview box by clicking on the Style option, and changing the setting.
If the cite does not immediately appear in your document, click Edit, Paste (or press Ctrl+V) to insert the cite. Note. When you are using APA style, and the work has three or more authors, use the Style *In text cite, subsequent cites, APA for subsequent cites of the same work. If you have mentioned the author’s name in the sentence, you will need to remove the author name from the intext cite.
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Write an APA Reference List . . . . A Reference List, for APA Style, is a bibliography for all the works cited in your paper. It is placed at the end of the paper. To use CiteWrite to write a Reference List for your paper: 1
Go to the end of your paper, and delete the instructions. Put the cursor on the line underneath “References”.
2
Click Dr Paper, Reference to go to CiteWrite, then click Format, Write Bibliography. Make sure the Style is set to APA Reference List, and the option to Alphabetize the list is checked.
3
Click OK to write your Reference List.
Now click on the Word icon on your Task Bar to go to your document. It should look something like this:
Note: if the Reference List or List of Works Cited does not appear immediately in your document, press Ctrl+V (or Edit, Paste) to write the list to your document.
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Write an MLA List of Works Cited . . . . A Works Cited List, for MLA Style, is a bibliography for all the works cited in your paper. It is placed at the end of the paper. To use CiteWrite to write a List of Works Cited: 1
Go to the end of your paper, and delete the instructions. Put the cursor on the line underneath “Works Cited”.
2
Click Dr Paper, Reference to go to CiteWrite, then click Format, Write Bibliography. Make sure the Style is set to MLA Bibliography, and that the optionto alphabetize the list is checked.
3
Click OK to write your Works Cited List.
It should look something like this:
If the bibliography is not left justified (entries will have gaps between words): highlight the entire Reference List, and click Format, Styles and Formatting, and click on the Style References.
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Submitting a paper electronically . . . . For many courses, you will be required to submit your paper electronically, either as an email attachment, or by posting the paper to a course web server. The best way to prepare your paper for electronic submission is to save it as a pdf file. You can convert a Word document to a pdf file online, for free, at http://pdfonline.com. PDF files can be read on any computer with Adobe Acrobat Reader. If you are submitting the paper as a Word document, it is a good idea to clear the Dr Paper macro used to set up the document. To do this, open your paper, and click Tools, Templates and Add-ins. One of the Dr Paper Templates will be listed under Templates. Delete the template, and save your paper. This will not alter your paper; the Dr Paper macro is used only when the paper is first created.
Samples and Help . . . . For sample entries, see the Samples section in this booklet (page 30). More examples are in the Help files for Dr Paper Software.
Organizing quotes, storing research notes, writing annotated bibliographies . . . . The Dr Paper Help system offers a number of additional topics that will help you with your research, including:
Writing an Annotated Bibliography. Planning your research paper. Entering Notes or Quotes in CiteWrite.
The Help files also offer Writing Tips, Sample papers, and much more. To open the Dr Paper Help file, click on the Dr Paper Help icon on your desktop. The latest Help topics are online at:
thewritedirection.net/drpaper/help
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Starting a new paper: Create a new CiteWrite datafile. . . . You can use Dr Paper to create as many papers as you like. When you want to start working on your next paper, create a new bibliographic datafile for the paper with CiteWrite. To create a new datafile with CiteWrite, start CiteWrite, and then click Create New Datafile. Select the form for the first record, then click File, Save to give the new datafile a name. Example: mynewfile.cit
Note: you must include the .cit in the name.
The next time you open CiteWrite, click on the name of your new datafile to open it. Dr Paper also allows you to store all your bibliographic records in a single datafile. For instructions, see the Dr Paper Help file > References, > Advanced.
Questions, technical support . . . . If you have questions or need technical support, please write to us at
[email protected]
or call 614.559.3970 (10 to 5 EST, Monday through Friday). Please note that in order to receive technical support, you must register yourself as a Dr Paper user at:
thewritedirection.net/register
Note as well that we offer technical support at no charge, as a service to our customers. If you call or write, please make sure you have read through the instructions, and can describe the problem you are having in detail, so we can continue to offer quality service to students. 29
Finding bibliographic information Articles in journals . . . . 224
Page on which the article begins. You will need to enter the page on which it ends, as well.
Prozac in the Water: Testing Positive
Titles of article and books. Enter the complete title, but capitalize only proper nouns.
JANE M. WHITE University of Vermont ELY MERCER
New York Polytech Institute
Authors. Enter names in the order in which they appear on the title page for the article. Do not include affiliations. Enter all the names listed - CiteWrite will use et al when that is required.
N THE NEW HEALTH CULTURE H A National Journal of Psychology and Medicine C FALL 2009 Volume 9, Number 2
Journal Name . . do not include leading articles (a, the, an) or subtitles.
Publication date and issue information for a journal article is located on the cover.
30
All names should be entered in your CiteWrite records with first and last names inverted, and the names of individuals separated by a semi-colon.
Inclusive pages should always be entered for journal articles (this is the page on which the article begins and ends). If you are quoting directly from the text of the article, include the specific page containing the material you are citing.
If the journal begins on page 1, include the issue number in your record. If you are citing a journal that paginates continuously throughout the volume, you do not need to include the number of the issue.
When this record is formatted as an intext cite, it looks like this:
31
Books and short works bound in collections. . . .
The Future of the Past: Revisionism ***** Third Edition
May B. Lee John Langedor Harbour Books
The Title Page for the book lists authors, any relevant information for a particular edition, and the publisher’s name and location.
The first city listed is the publishing location for the book. If the city is not a familiar city name, include an abbreviation for the state.
New York * London
Harbour Books 10 Bleeker Square, New York Copyright © 1999
by May Lee and John Langedor All rights reserved. Printed in the United States of America
Third Edition, 2004
32
The copyright page (on the other side of the title page) lists the publication date for the book. Always enter the year of publication for the edition you are citing.
For books that have editors, translators, or editioninformation, use the Book (translated / edition) form Enter the number of the edition, and the tag “ed.”
Article or chapter in an edited book. If you are citing an article that has been published in an anthology or collection, use the Book (extended form). Enter the author of the article in the author field, and the essay title as the Short Work title. Enter the title of the collection, the editor, edition number, and publisher information in the appropriate fields.
33
Web pages . . . . The basic information you need to cite a web page properly is: Author (if one is listed) Very often, this is an organization, and it will be listed either at the top of the page you are on, or on a page “previous” to the one you are on. Web pages are often published by organizations; this information is often on the page itself, but sometimes requires using your browser to get to the Home page.If there is no author listed, leave this field blank. Remember, names always need to be entered like this: Smith, Jane R.; Wilson, James B.; Lee, R. W.
Year published on the web If the date is not listed at the top of the article, look for a copyright notice at the bottom of the page. If no date is listed on the page, enter the year as “n. d.” (no date).
Page title This is the main title for the page. Many web pages are part of a collection of pages (e.g., “Edison,” in “Science History Archives” at the Library of Congress’s website). If this is the case, you can enter the title of the collection in the Collection field, and the organization sponsoring the website (e.g., Library of Congress, Marine Institute) as the Publisher. Most of the time, you can find this information by going to the “Home” page for the site.
DOI or URL This is a Digital Object Identifer number, or, if this is not available, the website address of the page. You can copy this from your browser to the CiteWrite record. In CiteWrite, this URL becomes and active link: double clicking on it will start your browser and go to the webpage.
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Include the name of the website in which the page is found.
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Sample CiteWrite entries A standalone web page . . . . For all web pages, you will need to include AT THE VERY LEAST the title of the page, and the URL. If you can’t find an author for the web page, leave the Author field blank. If the page does not have a date of publication, enter “n. d.” in the year field.
Many web pages are part of a collection, or an online publication (such as a report).
When you cannot locate Information for the different fields on the form, leave that area blank.
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An article in a Magazine or Popular Periodical . . . . APA and MLA formats (as well as most other styles) ask you to distinguish between articles published in “scholarly journals” and magazines. Scholarly journals usually have volume numbers, and magazines usually identify issues with a monthly or weekly date.
An article on the web based on a print source . . . .
If you are citing material on the internet, it is a good idea to save a copy of the web page on your computer. It is also a good idea to include the DOI, if it is available, or the URL for the article.
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A basic book . . . . For a basic book, pamphlet, play, treatise, or other bound single volume, use the “Book” form. If the book is a first edition, without an editor, translator, or edition description -- just leave the fields blank.
A book, translated, edited, or edition . . . . If the book is an edition other than the first, edited, or translated, enter the relevant information in the appropriate fields. Editor and translator names should be entered just like author names: first and last names inverted, and the names of individuals (when there are multiple names) separated by a semicolon.
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When no author is listed . . . . If no author is listed, leave the author field blank. CiteWrite will format the reference correctly.
When there are many authors . . . . Always include all the author names in your CiteWrite records -- and give the full name (not just the initials). CiteWrite will format the names for you according to the APA rules, truncating to initials, and using “et al.” when that is what should appear in your references.
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The Online Researcher The Online Researcher can help you locate source works for your paper. Here is an overview of how the Researcher works: 1
Open a datafile with CiteWrite. When you are just beginning to work with the Researcher feature, we suggest you open a blank datafile.
2
On the CiteWrite Main Menu, click Research, and select one of the services listed.
CiteWrite will start your Browser, and go to the selected website.
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Do a search on the service you’ve chosen.
4
Set the options for viewing the results (for most sites, you can view either one record at a time, or multiple records).
5
Highlight and copy a record (or a group of records) in the Search Results. (Press Ctrl+C, or Edit, Copy on your browser).
In most cases, you can highlight more than one record at a time.
6
Click Research, Import Record on the CiteWrite menu.
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Read through the imported records and edit any “anomalies” in the data. This is a very important step, as it is not always possible to make absolutely certain the information in the records imports in the correct format for Citation.
For details on using the Researcher on any of the supported services, click Research, Online Help.
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Note that Records imported into CiteWrite will include the keyword “readlist.” These records will not be included in your bibliography until you delete the term “readlist.”
Include active links in your records. The Online Researcher adds a field for LINKS to webpages to all your CiteWrite records, as well as the ability to open a web page by double clicking on the link. The Reference field is included for all types of sources works. You can include URLs to web pages, or files (such as word processing documents, pdf files -even graphics) on your computer. Double click on the URL to launch your browser and open the web page or file.
Write a reading list or a document with your notes. You can write a reading list for the sources you have collected in your datafile by opening a blank document, and then clicking Format References, Write Bibliography, and choosing Reading List as the Style. You can also write a document with all your notes by clicking Tools, Generate, Notecards for document.
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Bibliography. . . . American Chemical Society. The ACS Style Guide: A Manual for Authors and Editors. Ed. Janet S. Dodd. 2nd ed. New York: Oxford University Press, 1997. American Geophysical Union. “Manuscript Preparation.” AGU Publications: Tools for Authors. 15 April 2004. 27 April 2004. American Institute of Physics. AIP Style Manual. 4th ed. New York: American Institute of Physics, 1990. American Mathematical Society. AMS Author Handbook. Providence: American Mathematical Society, 1997. American Medical Association. AMA Manual of Style: A Guide for Authors and Editors. Ed. Cheryl Iverson et al. 9th ed. Baltimore: Williams, 1998. American Political Science Association. Style Manual for Political Science. Rev. ed. Washington: APSA, 2001. American Psychological Association. Publication Manual of the American Psychological Association. 6th ed. Washington: American Psychological Association, 2001. American Sociological Association. ASA Style Guide. Washington: American Sociological Association. ASM Style Manual for Journals and Books. Washington, DC: American Society for Microbiology, 1991. The Bluebook: A Uniform System of Citation. 17th edition. Cambridge: The Harvard Law Review Association, 2000. British Psychological Association. Style Guide. Leicester: British Psychological Society, 2004. The Chicago Manual of Style. 15th ed. Chicago: University of Chicago Press, 2003. Council of Biology Editors. Scientific Style and Format: The CBE Manual for Authors. By Edward J. Huth. 6th ed. New York: Cambridge University Press, 1994. Gibaldi, Joseph. MLA Handbook for Writers of Research Papers. 6th ed. New York: The Modern Language Association, 2003. Linguistic Society of America. LSA Bulletin Dec. 2003. Modern Humanities Research Association. MHRA Style Book: A Handbook for Authors, Editors, and Writers of Theses. 6th ed. London: Modern Humanities Research Association, 2002. The SBL Handbook of Style: For Ancient Near Eastern, Biblical, and Early Christian Studies. Ed. Patrick H. Alexander, et al. Alexander. Peabody, MA: Hendrickson, 1999. The Association of Legal Writing Directors, and Darby Dickerson. ALWD Citation Manual: A Professional System of Citation. Gaithersburg: Aspen Law and Business Publishers, 2000. Turabian, Kate L. A Manual for Writers of Term Papers, Theses, and Dissertations. 6th ed. Chicago: University of Chicago Press. United States Geological Survey. Suggestions to Authors of the Reports of the United States Geological Survey. 7th ed. Washington: GPO, 1991. United States Government Printing Office. Style Guide. Rev. ed. Washington: GPO, 2000. Walker, Janice R., and Todd Taylor. The Columbia Guide to Online Style. New York: Columbia University Press, 1998. Barzun, Jacques, and Henry F. Graff. The Modern Researcher. 5th ed. Boston: Houghton Mifflin, 1992. Becker, Howard S. Writing for Social Scientists: How to Start and Finish Your Thesis, Book, or Article. Chicago: University of Chicago Press, 1986. Booth, Wayne C., Gregory G. Colomb, and Joseph M. Williams. The Craft of Research. Chicago: University of Chicago Press, 1995. Rudestam, Kjell Erik, and Rae R. Newton. Surviving Your Dissertation: A Comprehensive
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Note to instructors. Dr Paper is available as a course pack, lab pack, and can be distributed under a site license agreement.
For more information, call us:
866.397.2424
Or visit:
http://drpapersoftware.com
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Great software for research and writing from The Write Direction
Citation Organize research notes and bibliographic info on source works by keyword and write references in any style with a click!
The Coradella Collegiate Bookshelf 299 high quality pdf ebooks of classic texts, with a searchable database of all texts - great for researching your next paper!
Find out more about these and other programs at: http://thewritedirection.net http://citationonline.net http://collegebookshelf.net http://apaguide.net http://mlastyle.net Copyright © Oberon and The Write Direction Columbus Ohio 1987-2009. All rights reserved.
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