Greetings from - New Mexico Municipal League

NEW MEXICO MUNICIPAL LEAGUE

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annual conference

Gree tings from

NEW MEXICO

lea county event center AUGUST 31–SEPTEMBER 2, 2016

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nmml annual conference lea county event center AUGUST 31–SEPTEMBER 2, 2016

Welcome to It is a privilege to have been chosen to host the 59th NMML Conference this year, and we expect it to be memorable for you! Many exciting things are occurring in Hobbs, and we are thrilled to share them with you. Rockwind Community Links, the site of Tuesday’s golf outing, has brought in writers, promoters, and golf professionals from all over the world. These opportunities have earned Rockwind many accolades and worldwide publicity, thus spreading the word about Hobbs, New Mexico and what we have to offer. We have become a destination for numerous softball and baseball tournaments thanks to our $5.2 million artificial turf project at Veterans Memorial Complex. Tournaments hosted at Veterans Memorial Complex bring a minimum of 60 teams with each tournament, benefitting our hotels, restaurants, and retailers. Near the Lea County Event Center, which will be the site of many of this week’s activities, is the future site of the Health Wellness and Learning Center (HWLC). The HWLC Hobbs City Hall is a $65 million recreation facility that will provide our citizens and those in surrounding areas a place to swim, run, exercise, study, and enjoy with their family and friends all year long. Residents of Hobbs are no stranger to improving the community through hard work and dedication. Enrollment rates continue to rise at our two colleges, New Mexico Junior College and University of the Southwest. Our arts community is prosperous, growing, and contributing much to the artistic culture of the Southwest. This growth and so much more demonstrates that we are successfully diversifying our economy. Whether you are a first-time or returning visitor, please explore and enjoy your stay in Hobbs, America! 2

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PRELIMINARY PROGRAM AT-A-GLANCE (Full session descriptions on pages 5 and 9) TUESDAY, AUGUST 30

10:00 am – 3:00 pm 11:30 am – 6:00 pm 3:30 – 7:00 pm 3:30 – 7:00 pm

Community Service Project Golf Outing Registration Exhibitors Set-Up

Hobbs Animal Adoption Center Rockwind Community Links Golf Course Lea County Event Center – Lobby Lea County Event Center – Arena Floor

WEDNESDAY, AUGUST 31

7:00 am – 5:00 pm 7:00 – 8:30 am 8:30 – 11:30 am 8:30 – 11:30 am 8:30 – 11:30 am 8:30 – 11:30 am 8:30 – 11:30 am 8:30 – 11:30 am 8:30 – 11:30 am 8:30 – 11:30 am 8:30 – 11:30 am 11:30 am – 1:00 pm 1:00 – 2:30 pm 2:30 – 3:00 pm 3:00 – 4:00 pm 3:00 – 4:00 pm 3:00 – 4:00 pm 4:00 – 4:15 pm 4:00 – 4:15 pm 4:15 – 5:15 pm 4:15 – 5:15 pm 4:15 – 5:15 pm 4:15 – 5:15 pm 6:00 – 9:00 pm

Lea County Event Center – Lobby Lea County Event Center – Arena Floor Lea County Event Center – Room A Lea County Event Center – Room C (or B&C) Larry Hanna Training & Outreach Center – Room 102 Larry Hanna Training & Outreach Center – Room 122 Larry Hanna Training & Outreach Center – Room 125 Larry Hanna Training & Outreach Center – Board Room Larry Hanna Training & Outreach Center – Room 119 Hilton Garden Inn – Ballroom Fire Station 4 Lea County Event Center – Arena Floor Lea County Event Center – Arena Floor Lea County Event Center – Arena Floor Lea County Event Center – Room A Lea County Event Center – Room B Lea County Event Center – Room C Lea County Event Center – Arena Floor Lea County Event Center – NMML Office by Lobby Lea County Event Center – Room A Lea County Event Center – Room B Lea County Event Center – Room C Lea County Event Center – Arena Floor Harry McAdams Park

Registration Breakfast with Exhibitors Mayors Caucus Councilors/Commissioners/Trustees Caucus NM Municipal Judges Association NM City Management Association NM Association of Chiefs of Police NM Environmental Quality Association NM Municipal Librarians Association CFOA & GFOA Joint Session NM Fire Chiefs Association Informal Luncheon with Exhibitors Opening General Session Break with Exhibitors Workshop 1A Workshop 2A Workshop 3A Break with Exhibitors Credentials Committee Meeting Workshop 1B – repeat Workshop 2B – repeat Workshop 3B – repeat Resolutions Committee Meeting Welcome Reception

THURSDAY, SEPTEMBER 1

6:30 – 8:00 am 8:00 am – 12:00 pm 8:00 – 9:00 am 9:00 – 10:00 am 9:00 – 11:30 am 9:00 – 10:00 am 10:00 – 10:30 am 10:30 – 11:30 am 10:30 – 11:30 am 11:45 – 1:15 pm 1:15 – 2:15 pm 2:30 – 4:00 pm 6:30 pm – Midnight

Rockwind Club House Start & Finish Lea County Event Center Lea County Event Center – Arena Floor Lea County Event Center – Room A Lea County Event Center – Room B Lea County Event Center – Room C Lea County Event Center – Arena Floor Lea County Event Center – Room A Lea County Event Center – Room C Lea County Event Center – Arena Floor Lea County Event Center – Arena Floor Lea County Event Center – Room ABC Zia Park Hotel Ballroom and Patio

5K Run / 3K Walk and Breakfast Exhibit Program & Registration continue Breakfast with Exhibitors Workshop 4A Workshop 5 Workshop 6 Break with Exhibitors Workshop 4B – repeat Workshop 7 Luncheon Honoring Past Presidents Closing General Session Annual Business Meeting Derby Theme Night Dinner & Dance

FRIDAY, SEPTEMBER 2

8:00 – 10:00 am Closing Breakfast 3

Hilton Garden Inn if no program / or Lea County Event Center – Rooms ABC for formal program.

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COMMUNITY service PROJECT Tuesday, August 30th

10:00 am – 3:00 pm Attention Animal Lovers: We are heading heading to the Hobbs to the Hobbs Animal Animal Adoption Adoption Center! Center! Tuesday’s volunteer community project will be an activity where you will be surrounded by furry friends that will be more than happy to see you! If you have signed up for the project, you will meet at the Hobbs Animal Adoption Center (700 N. Grimes St.) where you will donate some tender loving care. You will assist with

GOLF OUTING Tuesday, August 30th

11:00 am Enjoy a golf outing at the City of Hobbs Rockwind Community Links Golf Course which features 27 holes sitting on the site of the former Ocotillo Park Golf Course. This award winning facility, which underwent a complete re-design and opened in 2015, provides the citizens of Hobbs with an amenity like no other in the country. The Community Links concept, the first of its kind in the United States, includes a championship 18-hole course, a 9-hole par-3 course, a dual ended practice range and multiple short game areas for practice and learning. Since opening, Rockwind Community Links has received the following

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an adoption clinic and a shot clinic which will be open to the public, as well as assist with a bathing/ exercise station for the pets. Throughout your participation, you will learn how the City of Hobbs, the Lea County Humane Society and Lea County Correctional Facility have partnered together and developed the Prison Puppy Program, a behavioral dog training course that assists these pets in finding new homes. Elected Officials will receive one credit towards their Certified Municipal Official (CMO) certification. Meet Randy at 9:45 am in the lobby of the Zia Park Hotel and car pool from there. Lunch will be provided. Come dressed appropriately to handle animals. Use the registration form on page 8 to sign up for this event.

honors/awards: Golf Digest Best New Courses for 2015, Golf Inc. Top 5 Golf Developments in the World 2015, Golfweek Best Courses You Can Play 2016, Golfweek #9 ranking for New Mexico Golf Courses 2016 and a Design Excellence Award for Golf Course Architect, Andy Staples. Colorado Avid Golfer even went as far as to say, “We have seen the future of golf and it is in Hobbs, New Mexico.” Additional elements to the facility include an open green space for events, a surrounding trail system (which will host the NMML Fun Run) complete with multiple trail heads, various outdoor seating areas, picnic spaces and multiple scenic viewing points including access to the site’s five acre lake that overlooks the golf course. The outing will take place on Tuesday, August 30th. Teams will be determined by blind draw. Your Golf Outing registration includes lunch at the Rockwind Grill patio at 11:00 am and participants will be accepted on a firstcome first-served basis. No outside alcohol or coolers are allowed. Register early to secure your spot! Use the registration form on page 8 to sign up for this event.

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Wednesday, August 31st Opening General Session

1:00 – 2:30 pm Rorke Denver – Preparing Your Team for Battle Rorke Denver trains the men who become Navy SEALs—the most creative problem solvers on the modern battlefield, ideal warriors for the kinds of wars America is fighting now. With his years of action-packed mission experience and a top training role, Commander Denver understands exactly how tomorrow’s soldiers are recruited, sculpted, motivated, and deployed. In his speech, Rorke Denver recounts his epic tales of heroic action during his service abroad as a Navy SEAL.

Thursday, September 1st Closing General Session

1:15 – 2:15 pm Jason Roberts – Build a Better Block: How to Make Real Change in Your Community, Today How can we drive change in our communities and move past unproductive committees and outdated regulation? How do we become the “bike part of town” and revitalize stagnant blocks? In this funny, smart, energetic, and breathless talk, arts activist Jason Roberts of the Better Block Project encourages us to stop waiting around. Even if that means painting in our own crosswalks, bringing in our own trees, and blackmailing ourselves into action.

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He then applies the value of training, preparation, teamwork and motivation to the everyday work force. Rorke utilizes his personal experience on the battlefield to motivate countless audiences to become modern day corporate warriors, ready to deliver lasting results. Commander Rorke T. Denver has run every phase of training for the U.S. Navy SEALS and led special-forces missions in the Middle East, Africa, Latin America and other international hot spots. He starred in the hit film Act of Valor, which is based on true SEAL adventures.

Roberts is the founder of the Oak Cliff Transit Authority, originator of the Better Block Project, co-founder of the Art Conspiracy and Bike Friendly Oak Cliff, and recent candidate for US Congress. In 2006, Jason formed the nonprofit organization, Oak Cliff Transit Authority, to revive the Dallas streetcar system, and later spearheaded the city’s effort in garnering a $23 million dollar TIGER stimulus grant from the FTA to help reintroduce a modern streetcar system to Dallas. In 2010, Jason organized a series of “Better Block” projects, taking depressed blocks with vacant properties in Southern Dallas and converting them into temporary walkable districts with pop-up businesses, bike lanes, cafe seating, and landscaping. The project has now become an international movement and has been featured in the New York Times, Dwell magazine, and on NPR. Roberts has spoken at TEDx Austin and Oklahoma and is the recipient of the Champions of Change award in Washington DC for work in Transportation Innovations.

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WELCOME RECEPTION – HARRY McADAMS PARK Wednesday, August 31st

6:00 – 9:00 pm Our Welcome Reception will be held at the Harry McAdams Park. Enjoy this summer evening relaxing

in the shade of weeping willows and feeding the ducks. Engage in conversation with new and old friends, listen to musical entertainment and indulge in cool beverages and a good oldfashioned BBQ Dinner. Take advantage of the hotel shuttles provided by our Host City of Hobbs. The shuttle schedule will be published in the final program and available at the conference hotels’ registration desk. Use the registration form on page 8 to sign up for this event.

5K FUN RUN / 3K WALK Thursday, September 1st

6:30 – 8:00 am The fun begins at the Rockwind Community Links Clubhouse at the Golf Course. Meet us there at 6:30 am to check-in or to sign up. The run/walk starts at 7:00 am and will take us on the native trail around the Harry McAdams Park. Then we will gather back at the Rockwind Grill patio for breakfast! This event will be held rain or shine. Use the registration form on page 8 to sign up for this event.

DERBY THEME NIGHT – ZIA PARK HOTEL BALLROOM Thursday, September 1st

6:30 pm – Midnight Bring out your Bowlers and big, bright, fancy hats … it’s Derby time! Mint Juleps and a fabulous dinner will be served at the Zia Park Hotel, Casino & Race Track, both 6

indoors and outdoors. Check out the paddock and get your picture taken with a race horse, decorate your own hat, savor a sumptuous dinner, and… by popular demand, the entertainment will be provided once again by the sensational “Red Wine” Variety Band everyone so enjoyed last year. Take advantage of the hotel shuttles provided by our Host City of Hobbs. The shuttle schedule will be published in the final program and available at the conference hotels’ registration desk. Use the registration form on page 8 to sign up for this event.

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Registration Form You must complete this form and the form on page 8. Incomplete registrations will not be accepted.

Registration Options: 1) Register on-line at www.nmml.org with Credit Card, P.O. or Bill Me Option. Or: 2) Fill out forms and fax or mail. Advance Registration Late Registration by August 16th after August 16th

On-Site Registration after August 23rd

Full Conference Includes all meetings & functions

NMML Members Non Members Federal, State, County, Private Guest/Spouse

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$280 $330 $125

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$350 $415 $160

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$420 $495 $190

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$100

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$110

Wednesday Only Includes Subsection meeting, breaks, lunch & conference materials

NMML Members

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Non Members Federal, State, County, Private ATTENDEE:

$90 $125

$135

$140

TITLE:

MUNICIPALITY/ORGANIZATION: MAILING ADDRESS:

CITY:

STATE:

ZIP:

BILLING ADDRESS:

CITY:

STATE:

ZIP:

DAYTIME PHONE: FAX: EMAIL: For Registration Confirmation

Vegetarian:  Registrant

 Spouse/Guest

Gluten Free:  Registrant

 Spouse/Guest

Other Dietary restrictions or ADA needs, contact Colette at 800-432-2036 Attendee Payment Information:

Spouse/Guest Payment Information:

 Check enclosed (Payable to NMML, include name on check)  Will bring check to meeting  Purchase Order – Attach copy or provide PO#  Charge registration fee to:  Visa  MasterCard

Spouse/Guest Registration will not be processed unless payment is enclosed.

NMML is authorized to use the card below to pay registration fee in the amount of $ CARD NO.:

EXP. DATE:

NAME OF CARD HOLDER: CARD HOLDER SIGNATURE:

Return by August 23rd to:

Registrar – NM Municipal League P.O. Box 846 Santa Fe, NM 87504 Phone: 800-432-2036 or 505-982-5573 Fax: 505-984-1392

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NAME: EMAIL:

For Registration Confirmation

 Check enclosed (Payable to NMML, include name on check)  Included on Registrant’s PO  Charge Spouse/Guest fee on Registrant’s credit card  Charge registration fee to:  Visa  MasterCard NMML is authorized to use the card below to pay registration fee in the amount of $ CARD NO.:

EXP. DATE:

NAME OF CARD HOLDER: CARD HOLDER SIGNATURE:

Don’t forget to complete the Sessions List on page 8! 

By submission of this form, I agree to all registration/cancellation policies. See page 10 for NMML Registration/Cancellation Policy

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Registration Form – Sessions List Check all events/sessions you plan on attending

 left column for attendee, right column for guest. Attendee Name:

Guest Name:

Guest

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Attendee

TUESDAY, AUGUST 30th

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Community Service Project | 10:00 am – 3:00 pm

Golf Outing | 11:30 am – 6:00 pm | USGA Handicap or Average: Attendee:

Guest:

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WEDNESDAY, AUGUST 31st

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Mayors Caucus | 8:30 – 11:30 am

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NM Municipal Judges Association

Councilors/Commissioners/Trustees Caucus | 8:30 – 11:30 am

Subsection Meetings | 8:30 – 11:30 am (Check one)

NM City Management Association NMMCFOA and NMGFOA Joint Meeting NM Association of Chiefs of Police NM Municipal Environmental Quality Association NM Municipal Librarians Association NM Fire Chiefs Association

Informal Luncheon with Exhibitors | 11:30 – 1:00 pm

Opening General Session | 1:00 – 2:30 pm | Preparing Your Team for Battle | Rorke Denver Concurrent Workshops | 1A , 2A, 3A | 3:00 – 4:00 pm (Check ONE only)

Workshop 1A: Preparing the Soil: Step One to Cultivating Your Local Economy

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Workshop 1B: Preparing the Soil: Step One to Cultivating Your Local Economy

Workshop 2A: Getting from Foggy to Focused: 5 Tips for Becoming Better Focused Workshop 3A: FLSA: Know the Rules, Learn the Steps

Repeated Concurrent Workshops | 1B, 2B, 3B | 4:15 to 5:15 pm (Check ONE only)

Workshop 2B: Getting from Foggy to Focused: 5 Tips for Becoming Better Focused Workshop 3B: FLSA: Know the Rules, Learn the Steps (Repeat) Welcome Reception | Harry McAdams Park | 6:00 – 9:00 pm

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THURSDAY, SEPTEMBER 1st

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3K Fitness Walk | 6:30 – 8:00 am | Rockwind Club House Start & Finish

Workshop 4A: Repurposing Community Assets for Economic Development | 9:00 – 10:00 am

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Luncheon Honoring Past Presidents | 11:45 am – 1:15 pm

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Derby Theme Night | 6:30 pm – Midnight | Zia Park Hotel, Casino & Race Track

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5K Fun Run | 6:30 – 8:00 am | Rockwind Club House Start & Finish

Concurrent Workshops 4A , 5*, 6A from 9:00 – 10:00 am | 4B and 7 from 10:30 – 11:30 am

Workshop 5: Running the Maze of the Capital Outlay Process | *9:00 – 11:30 am (Offered One Time Only)

Workshop 6: Policing in the 21st Century – Building Community Trust | 9:00 – 10:00 am (Offered One Time Only) Workshop 4B: Repurposing Community Assets for Economic Development | 10:30 –11:30 am (Repeat) Workshop 7: Tips & Tools for Rapid Activation | 10:30 – 11:30 am (Offered One Time Only)

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Closing General Session | 1:15 – 2:15 pm | Build a Better Block: How to Make Real Change in Your Community Today | Jason Roberts FRIDAY, SEPTEMBER 2nd

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Closing Breakfast | 8:00 – 10:00 am | TBD – Hilton Garden Inn or Lea County Event Center

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workshop highlights 1a&B. Preparing the Soil: Step One to Cultivating Your Local Economy Successful economic development depends on getting the right people to the table, brainstorming ideas and coming up with a plan. Hear the approaches two communities took toward prioritizing ideas, generating interest, obtaining assistance and achieving long-term participation. Learn what worked, what didn’t and what they plan to do differently next time. Sam Cobb, Mayor, City of Hobbs Sally Burbridge, Mayor, City of Aztec 2a&B. Getting from Foggy to Focused: 5 Tips for Becoming Better Focused I’m sure you have had those days when your brain just can’t get in gear. You read the same paragraph over and over; you see the words but the super highway to your brain seems to have a massive road block. You reach for car keys… Now, where did I put my &*%# keys? Our professional lives suffer from information overload and it can be hard to maintain our attention. This presentation will identify five things to improve your ability to keep the fog at bay! Bruncha Milaszewski, MA CMF Career and Professional Programs Director, Anderson School of Management, UNM 3a&B. flsa: know the rules, learn the steps The new FLSA rule will be effective December 1, 2016. Navigating the overtime mine field, changes in exempt and non-exempt status, retooling job titles and descriptions, preparing for the emotional reaction are just a few of the hidden threats. Hear what changes are expected and understand the steps to making sure your municipality is prepared. Gavin Gilette, Professional Faculty, Organizational Studies, Anderson School of Business, University of New Mexico 4a&B. Repurposing Community Assets for Economic Development Communities are facing a decreasing population, vacant properties and lower return on GRT’s. Hear how an under used kitchen or vacant space can foster innovation and build small businesses in your community. Learn what services are available for budding entrepreneurs 9

to take it to the next level. Also, hear from a New Mexico business owner whose idea further grew from a commercial kitchen, and how the support they received from the municipality helped them thrive and become sustainable. Recognize the fiscal and social impact on your community, how cultivating small businesses can keep people in your community, filling those vacant spaces, and hear from one municipality on why they are investing and their expectations. Ernie Rivera, Consultant, CEO and Founder, Foodanomics Kate Noble, Interim Director, City of Santa Fe Housing and Community Development Department Kyle Jawari, CEO and Founder, Taos Mountain Energy Bars 5. Running the Maze of the Capital Outlay Process NOTE: 2-Hour Workshop (9:00 – 11:30 am) This panel will discuss how to not get stuck in the bottleneck. Don’t go down the wrong way on a one way street, don’t get stuck on a dead end, and how to make sure you’re on the express lane. Stephanie Schardin Clarke, Deputy Secretary – DFA Linda Kehoe, Principal Analyst – Legislative Finance Committee Rick Lopez, Local Government Division Director – DFA 6. Policing in the 21st Century – Building Community Trust An opportunity to examine the building of relationships between the community and law enforcement. A frank discussion of the do’s and don’ts of how to build community trust. Gordon E. Eden, Police Chief, City of Albuquerque 7. Tips & Tools for Rapid Activation Jason Roberts, Closing Session Keynote Speaker, has worked with communities large and small, rural and urban. In this workshop, he will discuss community case studies from the Better Block Project he helped create. In each of these communities, multiple shareholders were involved from the community leaders and organizers, to the neighbors, and property owners. Jason will share how these same ideas can be implemented to advance the development of livable neighborhoods and public spaces in your community. Jason Roberts, Arts Activist and Co-Creator, The Better Block Project

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HOBBS ACCOMMODATIONS Special arrangements have been made with the properties below for rooms at an $89 government rate + tax/night, single or double blocked exclusively for the New Mexico Municipal League 2016 Annual Conference. Please make your reservation by directly calling the hotel of your choice.

All Hotel Room Blocks have an August 15th cut-off date, and you must make your reservation before then to be eligible for the government rate. IMPORTANT: Reservations are on a first-served basis and rooms may sell out prior to the August 15th cut-off date. Only the hotels in the list below will be serviced with bus transportation to the evening events.

Baymont Inn & Suites

3510 N. Central

(575) 964-8400

Country Inn & Suites

5220 N. Lovington Hwy.

(575) 391-0282

Fairfield Inn & Suites

1350 W. Joe Harvey Blvd.

(575) 393-0667

Hampton Inn & Suites


(575) 492-6000

Hilton Garden Inn


(575) 393-5645 (Use code NM001)

Holiday Inn Express


(575) 391-8777

La Quinta Inn & Suites


(575) 397-8777

Quality Inn & Suites


(575) 392-8777

Town Place Marriott Suites 3811 N. Central Ave.

(575) 964-8900

Zia Park Hotel

(575) 492-7000 (Use code GNMML16)

3901 W. Millen Dr.

NMML Registration/Cancellation Policy: n After August 23rd you must register on-site.

n Credit card transaction(s) processed immediately.

n Cancellations must be received in writing by August 23rd.

n Receipts available upon registration check-in.

n $50 fee charged for all cancellations.

n This policy applies to Spouse/Guest Registrants.

n No refunds after August 23rd. n No partial refunds. Pre-registered no shows are responsible for full registration fee.

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n Registration confirmations will be emailed. n Weather related no shows will be charged $50. n By submission of your registration form, you agree to all registration/cancellation policies.