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Improve Efficiency and Control with PeopleSoft Bank Reconciliation Session 102840 Amira Morcos - Senior Director Oracle Product Strategy July 2016

Copyright © 2014, Oracle and/or its affiliates. All rights reserved. |

Safe Harbor Statement The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracle’s products remains at the sole discretion of Oracle.

Copyright © 2014, Oracle and/or its affiliates. All rights reserved. | Oracle Confidential – Internal/Restricted/Highly Restricted

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PeopleSoft Financial Management Solutions Intuitive, Powerful & Expansive

Intuitive

Expansive

Powerful

User Interface

Insights into your Financials

Solutions to Business Problems

Copyright © 2014, Oracle and/or its affiliates. All rights reserved. | Oracle Confidential – Internal/Restricted/Highly Restricted

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Bank Statement Reconciliation Challenges Duplicate Transactions Multiple Sources

Multiple Formats

Summed Up Transactions

Different Reference ID

Incomplete Data

Multiple Currencies Protect Against Fraud Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

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Discover the Possibilities Key Statistics for Best-In-Class Organizations

of successful organizations centralize accounting, automate reconciliations and simplify reporting.

Copyright © 2014, Oracle and/or its affiliates. All rights reserved. |

Bank Statement Reconciliation Expansion Business Need  Identify differences between bank data and system transactions  Recognize and remediate fraudulent activity  Reduce errors

Business Value Reduce time and energy spent on bank reconciliation

Minimize reconciliation exceptions

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

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Bank Statement Reconciliation Expansion

Prior to Expansion  Automatic Reconciliation  Automatically reconciles transactions based on defined parameters  One to one

 Semi- manual Reconciliation    

Page with bank side and system side transactions Multiple transactions to one bank statement line Multiple bank statement lines to one transaction Many transactions to many bank statement lines

 Manual Reconciliation  Page with system transactions

After Expansion  Automatic Reconciliation  Support 4 rule types with Automated Reconciliation  Reconcile one bank statement line to multiple deposits  Reconcile one bank statement line to multiple ACH payments  Reconcile ACH returns  Parse addenda information for reporting and reconciliation purposes  Store date/time stamp and user information for audit purposes  Expand reconciliation Reference ID

 Semi- manual Reconciliation    

Page with bank side and system side transactions Multiple transactions to one bank statement line Multiple bank statement lines to one transaction Many transactions to many bank statement lines

 Manual Reconciliation  Page with system transactions Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |Oracle Confidential – Internal/Restricted/Highly Restricted

Bank Statement Reconciliation Expansion Configuration

 Define structure  Define rules  Link structure and rules to bank accounts

Process

 Bank Statements  Reconciliation  Accounting

Analytics

 Rules  Exceptions

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | 8

Bank Statement Reconciliation Expansion Configuration Define Structure

   

Reconciliation records Field aliases Reconciliation statuses Export/Import mapping

Define Rules

   

Reconciliation rules by source Addenda parsing rules Reconciliation tolerances Create reconciliation SQL

Link Structure & Rules to Bank Accounts

 Link reconciliation rules to bank accounts  Link addenda parsing rules to bank accounts


Define Structure Reconciliation Record Delivered records:  Payables (BNK_RCN_AP_PYMN)  Receivables Direct Debits (BNK_RCN_DEBIT)  Receivables Deposits (BNK_RCN_DEPOSIT)  Receivables Drafts (BNK_RCN_DRAFT)  Receivables Payments (BNK_RCN_PAYMENT )  Treasury (BNK_RCN_TR_PYMN)  External Transactions (BNK_RCN_TRAN)  Bank Statement (BANK_STMT_TBL)

Source Types:  Statement  Transaction

Copyright © 2014 Oracle and/or its affiliates. All rights reserved.Oracle | Confidential – Internal/Restricted/Highly Restricted

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Define Structure Reconciliation Field Aliases

 Easy to understand display names for users  Record determines which field names can be accessed


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Define Structure Reconciliation Status Codes

 Statuses applied during auto-reconciliation  Delivered


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Define Rules Reconciliation Rules  Reconciliation rules by source  Accounts Payable  Treasury  Accounts Receivable  External Transactions  Display fields based on selected rule type  Configure matching & filter criteria


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Define Rules Reconciliation Rules – Filter Criteria  Statement filter criteria  Transaction filter criteria  Do not include the amount field  Add grouping criteria as needed


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Define Rules Reconciliation Rules Recon Types  Many to Many  Many to One  One to Many  One to One


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Define Rules Reconciliation Rules – Filter Criteria Group data and apply filer criteria for each rule to find matches between statement lines and transactions  External Transactions: Bank ID Number, Bank Account Number, Transaction Date, and Transaction ID.  Payables: Bank SetID, Bank Code, Bank Account Key, Bank ID Number, Bank Account Number, Payment ID, and Date.  Receivables Deposits: Deposit Business Unit, Deposit ID, Bank ID Number, Bank Account Number, and Date.  Receivables Direct Debits: Direct Debit Business Unit, Direct Debit ID, Bank ID Number, Bank Account Number, and Date.  Receivables Drafts: Draft Business Unit, Draft ID, Bank ID Number, Bank Account Number, and Date.  Receivables Payments: Deposit Business Unit, Deposit ID, Payment Sequence, Bank ID Number, Bank Account Number, and Date.  Treasury: Source Code, Source Business Unit, Source ID, Business Date, Cash Flow Line, Cash Flow Leg, and Sequence Number.


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Define Rules Delivered Reconciliation Rules for Payables


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Define Rules Delivered Reconciliation Rules for Accounts Receivable Direct Debits

Deposits

Drafts

Payments Copyright © 2014 Oracle and/or its affiliates. All rights reserved.Oracle | Confidential – Internal/Restricted/Highly Restricted

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Define Rules Delivered Reconciliation Rules for Treasury


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Define Rules Delivered Reconciliation Rules for External Transactions


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Define Rules Tolerance Rules  Support date, amount and percentage tolerance types  Ability to specify the days backward and days forward.  Ability to specify the upper and lower limit


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Define Rules Reconciliation SQL  Reconciliation Rules SQL processing for an individual source and specified rule within the source

 Run reconciliation rules SQL process each time new reconciliation rule with filter criteria is added to a source or filter criteria are added or modified for a rule.


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Define Rules Addenda Parsing  The addenda field contains important data that could help in reconciliation  The addenda information varies from bank to bank  Bank reconciliation rules can be configured to use parsed addenda information

 The Data Export and Import Utility (DEIU) allows users to configure transformation through an online mapping component  DEIU provides a mechanism to break down the unstructured addenda information

 DEIU transforms addenda on BANK_STMT_TBL to BANK_ADDEND_TBL for unreconciled statement lines  PeopleSoft delivers a sample map definition (BANK_RECON_PD_MAP)


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Define Rules Data Export/Import Utility - Map  Train stop  Ability to copy existing Map IDs

 Ability to activate/inactiv ate


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Define Rules Data Export/Import Utility - Source  Logical Type  PS Document  Delimited File  File Layout  Source Type  DB Table  XML File


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Define Rules Data Export/Import Utility - Target  Logical Type  PS Document  Delimited File  File Layout  Source Type  DB Table  XML File


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Define Rules Data Export/Import Utility - Detail  Map Details  Source Field Name  Target Field Name  Transformation Types  Complex  Extract  Pattern


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Define Rules Data Export/Import Utility - Filter  Criteria group

 Extract data from bank statement table using DEIU  Deliver a source and target document to support parsing of addenda


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Define Rules Data Export/Import Utility - Summary  Validate  Map definition  Source  Target  Detail  Filter  Submit when ready


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Link Rules to Bank Accounts Assign Reconciliation Rules  Ability to assign Reconciliation Rules to a Bank Account by source  Assign rules based on usage


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Link Rules to Bank Accounts Assign Addenda Parsing Rules

 Ability to parse previous and same day bank statements  One parsing rule for each field  Reduce effort during configuration


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Bank Statement Reconciliation Expansion Process Bank Statements

Reconciliation

Accounting

 Import & load bank statements  Parse bank statement data

 Auto reconciliation  Review/clear exceptions

 Bank statement accounting


Bank Statements Import & Load Bank Statements  Populate staging tables  Load bank statement tables  More formats available with Cash Management


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Bank Statements Populate Bank Statement Addenda Table  Run process to parse addenda information based on defined map  Use parsed data to reconcile the bank statement lines to transactions


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Reconciliation Auto Reconciliation  Automatically match your source transactions with those received in a bank file  The system searches for defined rules to match bank statement lines to system transactions Copyright © 2014 Oracle and/or its affiliates. All rights reserved.Oracle | Confidential – Internal/Restricted/Highly Restricted

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Reconciliation Review/Clear Exceptions  Transactions not reconciled assigned exception code to help in Automatic Reconciliation Exceptions page  Mismatches are due to bank errors:  Reference IDs  Check numbers  Amount mismatches  Transaction type  Duplicates  Items not found  Transactions for which the currency has not been defined at the bank account level Copyright © 2014 Oracle and/or its affiliates. All rights reserved.Oracle | Confidential – Internal/Restricted/Highly Restricted

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Bank Statement Reconciliation Expansion Analytics Query

Audit Trail

 Reconciliation rules

 Bank statement table  Transaction tables


Define Rules Reconciliation Rules Query Information provided by Query for each rule:  Source Name  Reconciliation Type  Rule ID  Rule Alias  Description  Statement Group  Statement Filter  Transaction Group  And more…. Copyright © 2014 Oracle and/or its affiliates. All rights reserved.Oracle | Confidential – Internal/Restricted/Highly Restricted

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Reconciliation Audit Trail

Transaction Table

Bank Statement Table Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | Oracle Confidential – Internal/Restricted/Highly Restricted

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Financial Gateway Expansion Leverage Financial Gateway Security Capabilities Feature Overview  Centralized payment location  Straight through processing  Imports various industry standard bank statement formats

 Industry standard encrypt/decrypt technologies  Direct communication capabilities  Detailed audit logs

 Security expansion

ERP System

Bank A

Source Data

PeopleSoft Apps

Bank System

Source Data

Legacy System 2

Bank B

Source Data

Bank System


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Reduce Time & Energy Spent on Bank Reconciliation Leverage Financial Gateway Security Capabilities  Control access to banking data with Financial Gateway security  Limit the list of prompt values for secured fields that meet the defined security rule criteria  Prompt values determined on the rule definitions assigned to a user or role  Setup :  Enabling the functionality  Creating security rules  Assigns rules to user IDs or roles Copyright © 2014 Oracle and/or its affiliates. All rights reserved.Oracle | Confidential – Internal/Restricted/Highly Restricted

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Leverage Financial Gateway Security Capabilities Security Rule

 Define logic for the rules by  Bank code  Bank Account


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Leverage Financial Gateway Security Capabilities Security Role/User Assignment

Assign banking security rules to a role

Assign banking security rules to a user Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | Oracle Confidential – Internal/Restricted/Highly Restricted

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Bank Statement Reconciliation Expansion Summary of Expansion  Automate many to One Bank Reconciliation  Reconcile one bank statement line to multiple deposits  Reconcile one bank statement line to multiple ACH payments  Reconcile ACH returns  Parse addenda information for reporting and reconciliation purposes  Store date/time stamp and user information for audit purposes  Expand reconciliation Reference ID  Expand security controls to reconciliation pages


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Get Connected and Stay Informed Key PeopleSoft Information Sources http://docs.oracle.com/cd/E74568_01/fscm92pbr7/eng/fscm/index.html

PeopleSoft Information Portal

PeopleSoft YouTube Channel

Social Media

@PeopleSoft_Info

Oracle PeopleSoft Page

Oracle PeopleSoft Development Group

Blogs Click Images For More Information


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